basic processing of library materials - yap
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Basic Processing of Library Materials(from acquisition to circulation)
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Acquisition
The process of selecting, ordering, and
receiving materials for library or archivalcollections by purchase, exchange, orgift, which may include budgeting and
negotiating with outside agencies, suchas publishers, dealers, and vendors, toobtain resources to meet the needs of the
institution's clientele in the mosteconomical and expeditious manner(ODLIS, Reitz, 2012).
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Acquisition process
Receive order (from the library committee
or representative) Create an order request form
Review request and make sure that it iscomplete (bibliographic details)
Check the librarys standing orders to
avoid duplications (pre-ordered materialsbased on subject)
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Select the vendor from which the item
can be obtained Create order records (make a form for
this)
Change on order to in process whenthe item has been received for cataloging
Provide an invoice for the vendor; check ifthe item is correct
Make sure to annotate your acquisitionssystem with the receipt information
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Book is now ready for cataloging
Collection Development
Collection DevelopmentPolicy, Evaluation, Selection
Acquisition
Ordering, PurchaseRequest, Accessioning,Labeling
Cataloging and Classification
Catalog
Classify
Shelf-listing
Circulation
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Accession Record (Oregon State Library)
Documentation for book accessions
usually includes author, title, publisher,jobber, year purchased, purchase price,and other bibliographic and accession
data. Non-book media contain otherpertinent information.
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Accession record (LIS wiki)
A list of documents or items added to a
library collection, in the order of theiraddition. Normally, the list includes theaccession number, bibliographic
identification, source, and cost of eachitem.
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Sample
Accession number
Accession numbers should be the same with your shelf-list cards,inventory records and barcodes.
Always remember the last number of your accession number.
Tells how many materialsyour library has.
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Labeling
Materials Required
Label protectors Library property stamp
Automatic numbering stamp
Inkpad
Statistics sheet
Book trucks
Photo credits: http://cmc-herbarium.blogspot.com/2012/08/keep-calm-and-organize-herbarium.html
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Recto / Verso
Front / rightside
Back / leftside
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Circulation
Borrower Registration Records
Records used to grant citizens library cardsand privileges as well as to controlcirculation of library holdings. Individualborrower registration information mayinclude name, address, telephone number,
date of birth, signature, expiration date,identification number, and related data.
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Catalogs
Catalogs
Finding aids which provide patrons withaccess to library holdings by subject, title,keyword, and author. Usually includesauthor's name, title of book or other media,call number, bibliographic description, and
related information.
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Circulation records
Circulation Records
Records documenting information pertinentto the circulation of materials such asbooks, magazines, record albums, compactdisks, dvd's, audio and video tapes, andcomputer software. May include patron
identification, date circulated and date due.
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Master shelf list cards
Master Shelf Lists/Inventories Records
document inventories of all libraryholdings, including volumes and titlesadded or withdrawn from the collection.
Usually arranged by call number, showingtitle, author, accession number, publisher,date bought, cost, and number of copies.Used as an inventory control by librarypersonnel.
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Overdue records
Overdue Book Records
Records used to monitor status of overduebooks and other media. Also used to notifypatrons to return overdue library materials.Often includes notices and lists. Listsdocument long overdue materials and can
be useful in collection action.
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Demonstration
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References
http://www.angelo.edu/services/library/ac
q/acqord.php
http://uritechserv.pbworks.com/w/page/9725587/Basic%20Processing%20of%20Library%20Materials
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Thank you for
listening!Joseph M. [email protected]
https://www.facebook.com/jmyap