DATE: FEBRUARY 7, 2013

TO: VENDORS

SUBJECT: BID #00625 BISHOP PARK OUTDOOR BASKETBALL COURT RECONSTRUCTION

You are invited to submit a bid for Bishop Park Outdoor Basketball Court Reconstruction for the Unified Government of Athens-Clarke County (ACCUG).

The project consists of reconstruction of the outdoor asphalt basketball court at Bishop Park to include separate bids for equipment and fence installation.

This project is being funded by a Community Development Block Grant from the U.S. Department of Housing & Urban Development

The estimated range of this project is $40,000 to $50,000.

Inquiries regarding Bids should be made to Julie Ann Donahue, CPPB, Purchasing Administrator, or Norma Woodley, CPPB, Buyer, (706) 613-3065, fax: (706) 613-1945 or norma.woodley@athensclarkecounty.com. Technical questions may be directed to Mark McCoy, Leisure Services Department at 706-613-3589, fax: 706-613-3595 or email: mark.mccoy@athensclarkecounty.com.

A MANDATORY pre-bid conference to respond to all inquiries with regards to this project will be held at 2:00 PM ET TUESDAY, FEBRUARY 12, 2013 in the Bishop Park Gym conference room, located at 705 Sunset Drive in Athens, Georgia. Potential BIDDERS are REQUIRED to attend.

Attached hereto are the bid form, bid specifications, and general instructions.

The written specifications contained in this bid shall not be changed or superseded except by written addendum from the Unified Government of Athens-Clarke County Purchasing Division of the Finance Department. Failure to comply with the written specifications for this bid may result in rejection of the bid by the Unified Government of Athens-Clarke County.

Bids are to be sealed, marked with the bidder's name and address and labeled: "BID #00625 BISHOP PARK OUTDOOR BASKETBALL COURT RECONSTRUCTION" and delivered to: The Unified Government of Athens-Clarke County Finance Department, Purchasing Division 375 Satula Avenue Athens, GA. 30601

Not later than 4:00 P.M. ET, FEBRUARY 28, 2013.

A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the bid opening date. Please call (706) 613-3088 for more information for the hearing impaired. This service is in compliance with the Americans with Disabilities Act (ADA).

Minority Business Enterprise Policy Statement: It is the policy of the Athens-Clarke County government that no person or business shall be excluded from participation, denied the benefits of, or otherwise discriminated against in relation to the award and performance of any contract or subcontract on the grounds of race, color, creed, national origin, age, or sex.

SUBMISSION FORMAT FOR ACCUG BID DOCUMENTS

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The Unified Government of Athens-Clarke County reserves the right to reject any and all bids, to waive any technicalities or irregularities and to award the bid based on the highest and best interest of the Unified Government of Athens-Clarke County. Julie Ann Donahue, CPPB Purchasing Administrator

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THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY

BID #00625 BISHOP PARK OUTDOOR BASKETBALL COURT RECONSTRUCTION

FOR LEISURE SERVICES DEPARTMENT

A MANDATORY PRE-BID CONFERENCE WILL BE HELD ON

2:00 P.M. ET, TUESDAY, FEBRUARY 12, 2013

SUBMISSIONS ARE DUE AT THE ADDRESS SHOWN BELOW NO LATER THAN

4:00 P.M. ET, FEBRUARY 28, 2013 THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY

FINANCE DEPARTMENT, PURCHASING DIVISION 375 SATULA AVENUE

ATHENS, GA. 30601

THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS BID TO THE PURCHASING DIVISION OF THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY ON OR BEFORE THE STATED DATE AND TIME WILL BE SOLELY AND STRICTLY THE RESPONSIBILITY OF THE BIDDER. ISSUE DATE: FEBRUARY 7, 2013

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TABLE OF CONTENTS

SECTION I ................ BID SUBMISSION INSTRUCTIONS SECTION II .............. INVITATION FOR BID OVERVIEW AND PROCEDURES SECTION III ............. INSURANCE REQUIREMENTS FOR CONTRACTORS SECTION IV ............. GENERAL CONDITIONS SECTION V .............. SCOPE OF WORK SECTION VI ............. BID FORMS

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SECTION I BID SUBMISSION INSTRUCTIONS

ALL BIDS RECEIVED WILL BECOME A PART OF THE OFFICIAL CONTRACT FILE AND MAY BE SUBJECT TO DISCLOSURE UNDER THE OPEN RECORDS ACT.

A complete signed BID must include the documents listed below:

BID FORMAT: Bidders are expected to examine the specifications, price schedule, and all instructions. Failure to do so will be at the bidders risk. Each bidder shall furnish the information required by the solicitation. The BID SUBMITTAL must be signed by an officer of the company, who is legally authorized to enter into a contractual relationship in the name of the bidder. MANDATORY DOCUMENTS CHECKLIST: Bidder must complete, execute and include with the bid the following Mandatory documents. BIDS RECEIVED WITHOUT THE MANDATORY DOCUMENTS MAY BE REJECTED:

BID FORM: Section VI-A

ACKNOWLEDGEMENT OF ADDENDA: Include completed Acknowledgement of Addenda form, from Section VI-B of this BID

GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) ACT AFFIDAVIT: Include a notarized copy of the GSIC Affidavit form for the contractor and all sub-contractors, from Section VI -C of this BID.

AFFIDAVIT VERIFYING RESIDENCY STATUS OF AN APPLICANT (SAVE): Include a notarized copy of the SAVE Affidavit form from Section VI - D of this BID.

BID BOND: Please include the completed Schedule from Section VI-E of this Bid.

BID SCHEDULE: Please include the completed Schedule from Section VI-F of this Bid.

UNDERSTANDING OF FEDERAL REQUIREMENTS: Section VI-G

BID SUBMISSION AND DELIVERY INSTRUCTION: ALL bid copies must be submitted in a sealed envelope or container with the OUTER MOST Container stating the address, telephone number, the BID number and title (BID #00625 BISHOP PARK OUTDOOR BASKETBALL COURT RECONSTRUCTION). Also please include your Unified Government of Athens-Clarke County Vendor Number (ACCUG Vendor number). If you do not know your vendor number, please call 706-613-3088 or email: accpurchasing@athensclarkecounty.com. If you do not have a vendor number, please fill out a bid list application found at http://www.athensclarkecounty.com/DocumentView.aspx?DID=256 so one may be issued to your company. THE ACCUG VENDOR NUMBER IS NOT REQUIRED TO SUBMIT A BID, BUT WE ENCOURAGE COMPANIES TO APPLY.

One (1) marked original of the complete signed bid Two (2) copies of the complete signed Bid

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THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY INVITATION FOR BID #00625

FOR BISHOP PARK OUTDOOR BASKETBALL COURT RECONSTRUCTION

SECTION II INVITATION FOR BID OVERVIEW AND PROCEDURES A. PURPOSE

The Unified Government of Athens-Clarke County is soliciting Bids for reconstruction of the outdoor asphalt basketball court at Bishop Park to include alternate bids for equipment and fence installation.

B. INFORMATION TO BIDDERS

1. BID TIMETABLE: The anticipated schedule for the bid process is as follows:

Bid Documents AvailableFEBRUARY 7, 2013 Pre-Bid Conference.2:00 PM ET TUESDAY, FEBRUARY 12, 2013 Deadline for submission of questions.FEBRUARY 18, 2013 Bid Opening.... 4:00 P.M. ET, FEBRUARY 28, 2013 Bid Valid Until.... APRIL 29, 2013

are to be delivered to: The Unified Government of Athens-Clarke County Finance Department, Purchasing Division 375 Satula Avenue Athens, GA. 30601, Not later than 4:00 P.M. ET, FEBRUARY 28, 2013

Hand delivered copies may be delivered to the above address only between the hours of 8:00 a.m. and 5:00 p.m. ET, Monday through Friday, excluding holidays observed by the Unified Athens-Clarke County.

Bidders are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address information appears on the outer wrapper or envelope used by such service.

2. CONTACT PERSON: The contact person for this BID is Julie Ann Donahue, CPPB, Purchasing

Administrator or Norma Woodley, CPPB, Buyer. Explanation(s) desired by bidder(s) regarding the meaning or interpretation of this BID must be requested from the contact person, in writing via facsimile at (706) 613-1945 or normawoodley@athensclarkecounty.com. Technical questions may be directed to Mark McCoy, Leisure Services Department at 706-613-3589, fax: 706-613-3595 or email: mark.mccoy@athensclarkecounty.com.

3. ADDITIONAL INFORMATION/ADDENDA: The Unified Government of Athens-Clarke County

will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the bid opening date. Bidders should not rely on any representations, statements or explanations other than those made in this Invitation for Bid or in any addendum to

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this Invitation for Bid. Where there appears to be a conflict between the Invitation for Bid and any addenda issued, the last addendum issued will prevail.

Bidders must acknowledge any issued addenda. Bids which fail to acknowledge the bidders receipt of any addendum will result in the rejection of the bid if the addendum contains information which substantively changes the Owners requirements

Bidders who obtain this BID document from Georgia Procurement Registry or Athens Clarke County.com or from any source other than the Unified Government of Athens-Clarke County Purchasing are advised to re-visit the above website to obtain any addenda which may be issued. The Unified Government of Athens-Clarke County assumes no responsibility for Bidders failure to acknowledge any addenda issued.

4. LATE SUBMITTAL, LATE MODIFICATIONS AND LATE WITHDRAWALS: Bid submittals received after the bid opening date and time will not be considered. Modifications received after the bid opening date will not be considered. The Unified Government of Athens-Clarke County assumes no responsibility for the premature opening of a bid not properly addressed and identified, and/or delivered to the proper designation.

5. WITHDRAWAL OF BID: A bidder may withdraw his bid before the expiration of the time during

which bids may be submitted without prejudice to the bidder, by submitting a written request of withdrawal to the Purchasing Administrator.

6. REJECTION OF BIDS: The Unified Government of Athens-Clarke County may reject any and all

bids and reserves the right to waive any irregularities or informalities in any bid or in the bid submittal procedure.

Bid submittals received after said time or at any place other than the time and place as stated in the notice will not be considered.

7. UNBALANCED BIDS: The Unified Government of Athens-Clarke County may reject a bid as non-

responsive if the prices bid are materially unbalanced between line items or sub line items. A bid is materially unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated in relation to cost for other work, and if there is a reasonable doubt that the bid will result in the lowest overall cost to the Unified Government even though it may be the low evaluated bid, or if it is so unbalanced as to be tantamount to allowing an advance payment.

8. DISCREPANCY IN UNIT PRICE: In case of discrepancy between a unit price and an extended

price and total amount, the unit price will be presumed to be correct, subject, however, to correction to the same extent and in the same manner as any other mistake.

9. ACCEPTANCE OF BID (AWARD): It is the intent of the Owner to award a contract to the lowest

responsible bidder provided the bid has been submitted in accordance with the requirements of the bidding documents and does not exceed the funds available. The Owner shall have the right to waive informalities and irregularities in a bid received and to accept the bid which, in the Owners judgment, is in the Owners own best interests.

The Owner shall have the right to accept Alternates in any order or combination, and to determine the low bidder on the basis of the sum of the base bid and Alternates accepted.

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10. STATEMENT OF EXPERIENCE AND QUALIFICATIONS: The bidder may be required, upon

request, to prove to the satisfaction of the Unified Government of Athens-Clarke County that he/she has the skill and experience and the necessary facilities and ample financial resources to perform the contract(s) in a satisfactory manner and within the required time. If the available evidence of competency of any bidder is not satisfactory, the Bid of such bidder may be rejected.

11. MINIMUM BID ACCEPTANCE PERIOD: Bids shall be valid and may not be withdrawn for a

period of 60 days from the date specified for receipt of bids. 12. NON-COLLUSION AFFIDAVIT: By submitting a bid, the bidder represents and warrants that such

bid is genuine and not a sham or collusive or made in the interest or in behalf of any person not therein named and that the bidder has not directly or indirectly induced or solicited any other bidder to put in a sham bid, or any other person, firm or corporation to refrain from submitting and that the bidder has not in any manner sought by collusion to secure to that bidder any advantage over any other bidder.

By submitting a bid, the bidder represents and warrants that no official or employee of the Unified

Government of Athens-Clarke has, in any manner, an interest, directly or indirectly in the bid or in the contract which may be made under it, or in any expected profits to arise there from.

13. COST INCURRED BY BIDDERS: All expenses involved with the preparation and submission of

the bid to the Unified Government of Athens-Clarke County, or any work performed in connection therewith is the responsibility of the bidder(s).

14. AMERICANS WITH DISABILITIES ACT (ADA): A qualified interpreter for the hearing impaired

is available upon request at least 10 (ten) days in advance of the bid opening date. Please call (706) 613-3088 for more information for the hearing impaired. This service is in compliance with the Americans with Disabilities Act (ADA).

15. MINORITY BUSINESS ENTERPRISE POLICY STATEMENT: It is the policy of the Athens-

Clarke County government that no person or business shall be excluded from participation, denied the benefits of, or otherwise discriminated against in relation to the award and performance of any contract or subcontract on the grounds of race, color, creed, national origin, age, or sex.

16. HOLD HARMLESS AND INDEMNIFICATION: The Bidder agrees, insofar as it legally may, to

indemnify and hold harmless the Unified Government of Athens-Clarke County, its officers, employees and agents from and against all loss, costs, expenses, including attorneys' fees, claims, suits and judgments, whatsoever in connection with injury to or death of any person or persons or loss of or damage to property resulting from any and all operations performed by Bidder, its officers, employees, and agents under any of the terms of this contract.

17. PRE-BID CONFERENCE: A MANADATORY pre-bid conference to respond to all inquiries with

regards to this project will be held at 2:00 PM ET TUESDAY, FEBRUARY 12, 2013 in the Bishop Park Gym conference room, located at 705 Sunset Drive in Athens, Georgia. Potential BIDDERS are REQUIRED to attend.

18. ON SITE VISIT: Point of Contact for the On Site Visit is Mark McCoy who can be reached by

phone: 706-613-3589 or email: mark.mccoy@athensclarkecounty.com. Each bidder is responsible for inspecting the site and for reading and being thoroughly familiar with the contract documents. The

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failure or omission of any bidder to inspect the site shall in no way relieve any bidder from any obligation in respect to his bid

19. BID OPENING: All bids will be opened in public and read aloud at the time and place of the bid

opening. 20. COMMENCEMENT OF WORK AND WORK PERIOD: The Unified Government of Athens-

Clarke County expects to award the contract within 14 days of the bid opening date for work to commence and be completed within 60 days of award of contract

21. INDEPENDENT CONTRACTOR: The contractor shall not be an employee of the Unified

Government of Athens-Clarke County, but shall be an independent contractor. Nothing in this agreement shall be construed as authority for the contractor to make commitments which shall bind the Unified Government or to otherwise act on behalf of the Unified Government, except as the Unified Government may expressly authorize in writing.

22. EXECUTION OF CONTRACT: Each bidder shall be prepared, if so requested by the Owner, to

present evidence of his experience, qualifications, and financial ability to carry out the terms of the Contract. Notwithstanding any delay in the preparation and execution of the formal Contract Agreement, each bidder shall be prepared, upon written notice of bid acceptance, to commence work within 10 days following receipt of official written order of the Owner to proceed, or on date stipulated in such order.

The awarded bidder shall assist and cooperate with the Owner in preparing the formal Contract Agreement, and within 10 days following its presentation shall execute same and return it to the Owner.

23. BRAND NAMES: Unit price bids are requested on products that equal or exceed the quality and

performance of the brands and model numbers listed. References to brand names, trade names, model numbers or other descriptions peculiar to specific brand products are made to establish a required level of quality and functional capabilities, and are not intended to exclude other products of that level. Comparable products of other manufacturers will be considered if proof of comparability is contained in the bid. It shall be the responsibility of the bidders, including bidders whose product is referenced; to furnish with the bid such specifications, catalog pages, brochures or other data as will provide an adequate basis for determining the quality and functional capabilities of the product offered. Failure to provide this data may be considered valid justification for rejection of a bid.

24. TAXES: Contractor will be provided with the Unified Government of Athens-Clarke Countys Sales

and Use Tax Certificate of Exemption number upon request. 25. DELIVERY: Prices proposed shall include delivery and shall be F.O.B. Athens, Georgia.

26. ALTERNATE BIDS: Alternate BIDs or BIDs that deviate substantively from the requirements

of this solicitation will not be considered. Bidders shall not insert in their BID any written statement which will have the effect of making any material change or changes in the Technical Specifications or in any contract between the parties covering subject matter thereof.

27. TERMINATION WITHOUT CAUSE: The Unified Government of Athens-Clarke County reserves the right to terminate the contract at any time without cause, in whole or in part, by providing a

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written notice to the other party at least ten (10) days before the effective date of termination. The other party will not be relieved of any outstanding responsibilities or unfinished obligations under this contract that were incurred prior to termination.

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SECTION III - INSURANCE REQUIRED FOR CONTRACTORS

UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY

Before commencing work under the contract, the Contractor shall provide to the Unified Government of Athens-Clarke County, Attn: Purchasing Administrator, a Certificate of Insurance evidencing the required kinds and amounts of insurance. The contractor shall procure at his own expense the following insurance coverage as listed below: General Liability Insurance Taken out in the name of the contractor. A current certificate of insurance shall be provided from the agent, listing the Unified Government of Athens-Clarke County, Georgia as an additional insured and certificate holder. Certificate of insurance shall reference BID # 00625 BISHOP PARK OUTDOOR BASKETBALL COURT RECONSTRUCTION as evidencing this requirement. We require 30 days prior notice of cancellation to be shown on the certificate. The insurance company will only be accepted if it is in good standing within the state of Georgia through the Insurance Commissioners office. It must also be rated A or better with AM Best Company. The required limits are one million per occurrence, two million aggregate, fifty thousand fire damage, five thousand medical expenses, one million products completed operations, one million personal & advertising injury or greater. Coverage should be on a per occurrence basis. Workers Compensation Insurance Workmens Compensation Insurance covering all employees of the Contractor and any uninsured sub-contractors is required. A current certificate of insurance shall be provided from the agent, listing the Unified Government of Athens-Clarke County as an additional insured and certificate holder. We require 30 days prior notice of cancellation to be shown on the certificate. The insurance company will only be accepted if it is in good standing within the state of Georgia through the Insurance Commissioners office. It must also be rated A or better with AM Best Company. The required limits are statutory benefits and employers liability of one million each accident, one million each employee, one million policy limit or greater. Automobile Liability Insurance Auto Liability Insurance covering all vehicles of the Contractor and any borrowed or leased vehicles is required. A current certificate of insurance shall be provided from the agent, listing the Unified Government of Athens-Clarke County as an additional insured and certificate holder. We require 30 days prior notice of cancellation to be shown on the certificate. The insurance company will only be accepted if it is in good standing within the state of Georgia through the Insurance Commissioners office. It must also be rated A or better with AM Best Company. The required limits are one million combined single limit on scheduled autos and hired and non-owned auto coverage or greater.

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Excess Liability Taken out in the name of the contractor. A current certificate of insurance shall be provided from the agent, listing the Unified Government of Athens-Clarke County as an additional insured and certificate holder. We require 30 days prior notice of cancellation to be shown on the certificate. The insurance company will only be accepted if it is in good standing within the state of Georgia through the Insurance Commissioners office. It must also be rated A or better with AM Best Company. The required coverage limit is one million on a per occurrence basis. The Unified Government of Athens-Clarke County reserves the right to request a higher limit if the completed job amount will exceed this amount. Sub-Contractors General Liability and Auto Insurance The Contractor shall require each of his sub-contractors to procure and to maintain during the life of his sub-contract, sub-contractors general liability and auto insurance of the type and amount specified previously. Performance Bond and Payment Bond Any bid requires a performance and payment bond in the amount of 100% of the job. No material deviation from this language will be accepted. These documents must be filled out completely and notarized with appropriate power of attorney form attached. The bonding company will only be accepted if it is in good standing within the state of Georgia through the Insurance Commissioners office. It must also be rated A or better with AM Best Company. The bonding company must appear on the Federal register of approved companies.

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SECTION IV - GENERAL CONDITIONS A. Contractor shall furnish all service, personnel, material, tools, and equipment as necessary for completion of

BID #00625 BISHOP PARK OUTDOOR BASKETBALL COURT RECONSTRUCTION in accordance with specifications.

B. CONTRACTOR'S INVOICE:

a. The Contractor shall prepare and submit invoices to the Finance Office address specified on individual orders. If the invoice does not comply with these requirements, the Finance Office will return it with the reasons why it is not a proper invoice. A proper invoice must include the items listed below. (i) Name and address of the Contractor. (ii) Invoice date and invoice number. (The Contractor should date invoices as close as possible to the

date of the mailing or transmission.) (iii) Purchase order number for supplies delivered or services performed. (iv) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or

services performed. (v) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt

payment terms). (vi) Name and address to which payment is to be sent. (vii) Name (where practicable), title, phone number, and mailing address of person to notify in the event

of a defective invoice. (viii) Any other information or documentation required by the contract (e.g., evidence of shipment).

C. TERMINATION FOR CAUSE: The Unified Government of Athens-Clarke County reserves the right to

terminate the resulting contract, in whole or in part, for failure to comply with any provisions of the contract as outlined by providing a written notice to the contractor at least ten (10) days before the effective date of termination. The contractor will not be relieved of any outstanding responsibilities or unfinished obligations under this contract. The contractor has the right to terminate this contract for cause by providing a written notice of intent to the Purchasing Administrator to terminate at least ten (10) days prior to the effective date of the contract termination.

D. REPORTING DISPUTES: The contractor shall report any contract disputes and/or problems to the

Purchasing Administrator, both verbally and in writing, within 48 hours of their occurrence. E. SAFETY: The contractor shall take every precaution at all times for the protection of persons and property,

including the Unified Government's employees and property and its own. The contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work under this contract.

The contractor shall maintain an adequate safety program to insure the safety of contractor employees, subcontractor employees, and all other individuals working under this contract. In addition, the contractor must also provide the Unified Government of Athens-Clarke County with a written safety program that he intends to follow in pursuing work under this contract. No work under this contract will be permitted until the Unified Government is assured that the contractor has an adequate safety program in effect.

F. SUBCONTRACTS: No portion of the work shall be subcontracted without prior written consent of the

Unified Government of Athens-Clarke County Purchasing Office. If a portion of the work is approved for subcontracting, the contractor shall remain fully liable and responsible for the work to be done by the subcontractor(s) and shall assure compliance with all requirements of this contract.

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G. PERMITS AND RESPONSIBILITIES: The Contractor shall, without additional expense to the Unified

Government of Athens-Clarke County, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work. The Contractor shall also be responsible for all damages to persons or property that occurs as a result of the Contractor's fault or negligence. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.

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SECTION V SCOPE OF WORK

BISHOP PARK OUTDOOR BASKETBALL COURT Reconstruction Project

PROJECT SUMMARY This project is to replace the existing asphalt basketball court (100 ft.X125 ft.) at Bishop Park. Demolition and removal of existing court, fence removal, light-pole removal (except bases) and tree root protection will be handled in-house, and is not part of this bid. Bid includes two (2) Add Alternates for the installation of basketball poles, goals, and backboards; and installation of new fence fabric. This project includes: Pouring asphalt basketball court for the site area of approximately 100 ft. x 125 ft. as well as a 15 ft. buffer around the finish. Add Alternates for installation of basketball poles, goals, backboards, and installation of new fence fabric. Clean up all job-related debris and leave jobsite clean. Client reserves the right to adjust the Scope of Work due to budget considerations. PROJECT SCHEDULE: The window of time to complete all aspects of this project is from Friday, March 1, 2013 through Friday, March 29, 2013. All materials must be available prior to the project start date, and Service Provider must coordinate with Bishop Park Facility Supervisor in the scheduling and flow of work. Price should be TURNKEY. Contractor will be responsible for all materials, labor, supplies, and freight to complete the project as indicated in this bid document. If the vendor would like to make a site visit prior to submitting a bid, an appointment is required. Please call Mark McCoy at 706-340-2757 to schedule the appointment and get directions to the site location, or if you have any questions. Work Hours. All work (normal operating hours, after hours and weekends) must be coordinated with the Mark McCoy, Bishop Park Facility Supervisor. After hour work and night work is authorized, at no additional cost, if agreement is reached between the parties. Bid price should include any after hour or weekend work. Work Staging. Service Provider for the work under this Contract shall give all necessary notices, obtain all permits, pay all governmental taxes, fees and other costs in connection with the work; file for necessary approvals with the jurisdiction under which the work is to be performed.

PART 1: GENERAL SPECIFICATIONS The responsibilities of work will be divided into In-House and Contractor categories. In-House Responsibilities (to be handled by owner):

1. Athens-Clarke County Public Works Department shall demolish and remove existing asphalt and concrete. 2. Athens-Clarke County Leisure Services Department Parks Division shall remove and re-install the four light poles

excluding the bases. 3. After the contractor installs the six (6) inches of graded aggregate base, Athens-Clarke County Leisure Services

Department Parks Division will install 125 ft. of root guard along the eastern side of the court along with new electrical conduit.

4. Athens Clarke County Leisure Services Department will provide the projects finished grade at the pre-bid meeting.

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Contractor Responsibilities:

1. Remove or add material to allow for installation of six (6) inches of graded aggregate base, two (2) inches of binder asphalt and two (2) inches of g mix asphalt. The finished grade will be set by the owner, prior to submitting a bid, to help calculate the additional work or material needed for the job.

2. An additional bid for installing new fence fabric enclosing the basketball court is requested; however, the area between the fence and the court shall be redressed to existing grade to create a smooth transition to the court regardless of our acceptance of this addition.

3. The additional bid shall be to replace only the fabric on the @125ft of 10ft fence and the fabric and top rail on the @ 325ft 6ft fence with 11 gauge galvanized material. We also are requesting that you submit these two items separately so that we may consider our options.

4. Request price on the installation of owner provided poles, goals, and backboards. 5. The contractor shall be responsible for the location and preservation of underground and surface utilities and

structures at or adjacent to the site of construction and it shall be at his own expense to repair or replace anything that is damaged.

6. All paved and concrete areas disturbed during construction shall be restored to a condition at least equal to that which existing prior to the start of construction.

7. All related incidental work, dust control, erosion control, cleaning and restoration shall be included in the contract bid price. These activities are not separate pay items and shall be included in the overall cost of the project.

SCHEDULE OF COMPLETION

Construction shall be completed by March 29, 2013 due to an obligation for use directly after that date.

1.2 SUBMITTALS A. The following submittal materials shall be furnished along with bid documents:

1. Qualifications data for firm and persons specified to carry out supervision of work to demonstrate their

capabilities and experience as outlined below. 2. A reference list of project names, addresses, names of owners as outlined in Section 1.3 below.

1.3 QUALITY ASSURANCE

A: MANUFACTURER CAPABILITY: Manufacturer represented by this bid shall possess demonstrable capability of the following performance:

1. Have a minimum of eight (8) continuous years of experience in court surfacing/construction field. 2. Provide a Project Reference List including five (5) similar projects of comparable size and difficulty.

Submit a list of projects showing project location, scope of work, contact name and phone number. 3. Be able to self-perform all work described under this contract with its own employees. Sub-contracting is

allowed pending approval from Athens-Clarke County Leisure Services Department to certify that all workers have the necessary experience. FINISHING: Submit summary of operations routinely performed.

1.4 WARRANTY Provide a manufacturers warranty covering new materials furnished, and workmanship, including installation, for a period of one year from date of final acceptance.

1.5 CLEANING

Remove and clean up all debris caused by this work from the area. Owner will haul debris from premises. 1.6 ADDITIONAL WORK

No claim for extra work, materials, or equipment will be allowed unless it is authorized by Athens Clarke County Leisure Services Department before commencement of the extra said work.

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SECTION VI BID FORMS SECTION VI-A: BID FORM AND STATEMENT OF BIDDERS QUALIFICATION BID of___________________________________________________________ (Hereinafter called "Bidder"), organized and existing under the laws of the State of __________________________, doing business as ________________________________*. In compliance with your BID, the bidder hereby agrees to perform and furnish all work for the requirement known as BID #00625 BISHOP PARK OUTDOOR BASKETBALL COURT RECONSTRUCTION in strict accordance with the bid Documents, within the time set forth therein, and at the price bid. By submission of this Bid, the bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization that:

1. The bidder has examined and carefully studied the bid Documents and the Addenda, receipt of all of which is hereby acknowledged in Section VI-B.

2. The bidder agrees that this bid may not be revoked or withdrawn after the time set for the opening of bid but shall remain open for acceptance for a period of sixty (60) days following such time.

Company:

Contact:

Address:

Phone: Fax

Email:

Authorized Representative/Title (print or type)

Authorized Representative (Signature)

Date

COMPANY NAME: MANDATORY SUBMITTAL

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SECTION VI BID FORMS B: ADDENDA ACKNOWLEDGEMENT

The bidder has examined and carefully studied the Specifications and the following Addenda, Receipt of all of which is hereby acknowledged:

Addendum No.

dated

Acknowledgement

Addendum No.

dated

Acknowledgement

Initial

Addendum No.

dated

Acknowledgement

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Addendum No.

dated

Acknowledgement

Initial

Initial

Bidders must acknowledge any issued addenda. Bids which fail to acknowledge the bidders receipt of any addendum will result in the rejection of the bid if the addendum contained information which substantively changes the Owners requirements.

Company Name (printed):

MANDATORY SUBMITTAL

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SECTION VI-C GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) AFFIDAVIT FORM The Unified Government of Athens-Clarke County and Contractor agree that compliance with the requirements of

O.C.G.A. 13-10-91, as amended, and Rule 300-10-1-.02 of the Rules of the Georgia Department of Labor are conditions of this Agreement for the physical performance of services.

The Contractor further agrees that its compliance with the requirements of O.C.G.A. 13-10-91, as amended, and DOL Rule 300-10-1-.02 is attested to on the executed Contractor Affidavit and Agreement attached hereto. If employing or contracting with any subcontractor(s) in connection with this Agreement, Contractor further agrees:

(1) To secure from the subcontractor(s) an affidavit attesting to the subcontractors compliance with O.C.G.A. 13-10-91, as amended, and DOL Rule 300-10-1-.02; such affidavit being in the form attached hereto; and

The failure of Contractor to supply the affidavit of compliance at the time of execution of this Agreement and/or the failure of Contractor to continue to satisfy the obligations of O.C.G.A. 13-10-91, as amended, and DOL Rule 300-10-1-.02 as set forth in this Agreement throughout the contract period shall constitute a material breach of the contract. Upon notice of such breach, Contractor shall be entitled to cure the breach within ten days, upon providing satisfactory evidence of compliance with the terms of this Agreement and State law. Should the breach not be cured, Athens-Clarke County shall be entitled to all available remedies, including termination of the contract and damages. SEE AFFIDAVITS ON FOLLOWING PAGES

COMPANY NAME:

MANDATORY SUBMITTAL

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SECTION VI-C: GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) AFFIDAVIT

CONTRACTOR AFFIDAVIT & AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-10-91, as amended, stating affirmatively that the individual, firm or corporation which is contracting with Unified Government of Athens-Clarke County, has registered and is participating in a federal work authorization program* [an electronic verification of work authorization program operated by the U.S. Department of Homeland Security or any equivalent federal work authorization program operated by the U.S. Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the provisions established in O.C.G.A. 13-10-91, as amended.

The undersigned further agrees that should it employ any new employees or contract with any subcontractor(s) for the physical performance of services pursuant to the contract with Unified Government of Athens-Clarke County, the Contractor will secure from the subcontractor(s) verification of compliance with O.C.G.A. 13-10-91, as amended, on the attached Subcontractor Affidavit. The undersigned contractor further agrees to use the federal work authorization program throughout the contract period and to maintain records of such compliance and to provide a copy of each such verification to Unified Government of Athens-Clarke County, at the time the subcontractor(s) is retained to perform such services. _____________________________ _____________________________ EEV / Basic Pilot Program* User Date of Authorization for Program Identification Number (https://e-verify.uscis.gov/enroll/) _____________________________ _____________________________ BY: Authorized Officer or Agent Date of execution of Affidavit

[Contractor Name] _____________________________ Title of Authorized Officer or Agent _____________________________ Printed Name of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ____ DAY OF ____________, 20__ _____________________________ Notary Public My Commission Expires: As of the effective date of O.C.G.A. 13-10-91,the applicable federal work authorization program is the EEV / Basic Pilot Programoperated by the U.S. Citizenship and Immigration Services Bureau (USCIS) of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

COMPANY NAME: MANDATORY SUBMITTAL

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SECTION VI-D. Affidavit Verifying Status for Public Benefit-Required by the Georgia Security and Immigration Compliance Act

SAVE AFFIDAVIT

By executing this affidavit under oath, as an applicant for an Athens-Clarke County contract or other public benefit as referenced in the Georgia Security and Immigration Compliance Act (O.C.G.A. 50-36-1), the undersigned applicant representing ______________________________________________(name of business) , verifies one of the following with respect to my application for a public benefit. _______(1) I am a United States citizen (document example: Drivers License, US Passport, US Military Card, etc.) _______(2) I am a legal permanent resident of the United States (document example: I-551 Permanent Resident Card, Certificate of Citizenship, etc.) _______(3) I am a qualified alien or non-immigrant under the Federal Immigration and Nationality Act with

an alien number issued by the Department of Homeland Security or other federal immigration agency.

My alien number issued by the Department of Homeland Security or other federal immigration agency is: _____________________________________________________

(document example: Temporary Resident Card; Employment Authorization Card, etc.)

- The undersigned applicant also hereby verifies that he or she is 18 years of age or older and has provided at least one secure and verifiable document, as required by O.C.G.A. 50-36-1-(e), with this affidavit. The secure and verifiable document provided with this affidavit can best be classified as: _________________________________________________________________________________________________ In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of O.C.G.A. 16-10-20, and face criminal penalties as allowed by such criminal statute. Executed on the ______day of _______________, 20____ in _________________________(city) ______________(state)

____________________________________________________ Signature of Applicant

___________________________________________________ Printed Name of Applicant

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE __________ DAY OF _________________, 20_____ ___________________________________________ NOTARY PUBLIC My Commission Expires: ______________________ PLEASE COMPLETE THIS AFFIDAVIT AND SUBMIT A COPY OF THE IDENTIFICATION DOCUMENT (front and back) FROM THE LIST NOTED BELOW. PRESENT IN PERSON AT [375 SATULA AVE] OR FAX TO 706-613-1945 OR E-MAIL TO normawoodley@athensclarkecounty.com and be sure to REFERENCE YOUR BUSINESS NAME IN THE SUBJECT LINE OF YOUR E-MAIL.

MANDATORY SUBMITTAL

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Secure and Verifiable Documents Under O.C.G.A. 50-36-2 Issued August 1, 2011 by the Office of the Attorney General, Georgia

The following list of secure and verifiable documents, published under the authority of O.C.G.A. 50-36-2, contains documents that are verifiable for identification purposes, and documents on this list may not necessarily be indicative of residency or immigration status. - A United States passport or passport card - A United States military identification card - A drivers license issued by one of the United States, the District of Columbia, the Commonwealth of Puerto Rico Guam, the

Commonwealth of the Northern Marianas Islands, the United States Virgin Island, American Samoa, or the Swain Islands, provided that it contains a photograph of the bearer or lists sufficient identifying information regarding the bearer, such as name, date of birth, gender, height, eye color, and address to enable the identification of the bearer

- An identification card issued by one of the United States, the District of Columbia, the Commonwealth of Puerto Rico, Guam, the Commonwealth of the Northern Marianas Islands, the United States Virgin Island, American Samoa, or the Swain Islands, provided that it contains a photograph of the bearer or lists sufficient identifying information regarding the bearer, such as name, date of birth, gender, height, eye color, and address to enable the identification of the bearer

- A tribal identification card of a federally recognized Native American tribe, provided that it contains a photograph of the bearer or listed sufficient identifying information regarding the bearer, such as name, date of birth, gender, height, eye color, and address to enable the identification of the bearer. A listing of federally recognized Native American tribes may be found at: http://www.bia.gov/WhoWeAre/BIA/OIS/TribalGovernmentServices/TribalDirectory/index.htm

- A United States Permanent Resident Card or Alien Registration Receipt Card - An Employment Authorization Document that contains a photograph of the bearer - A passport issued by a foreign government - A Merchant Mariner Document or Merchant Mariner Credential issued by the United States Coast Guard - A Free and Secure Trade (FAST) card - A NEXUS card - A Secure Electronic Network for Travelers Rapid Inspection (SENTRI) card - A drivers license issued by a Canadian government authority - A Certificate of Citizenship issued by the United States Department of Citizenship and Immigration Services (USCIS) (Form N-

560 or Form N-561) - A Certificate of Naturalization issued by the United States Department of Citizenship and Immigration Services (USCIS) (Form

N-550 or Form N-570) - In addition to the documents listed herein, if, in administering a public benefit or program, an agency is required by federal law to

accept a document or other form of identification for proof of or documentation of identity, that document or other form of identification will be deemed a secure and verifiable document solely for that particular program or administration of that particular public benefit.

FOR ATHENS-CLARKE COUNTY USE ONLY: ID DOCUMENT PRESENTED:________________________ VERIFIED BY SAVE:_______________________________ PROCESSED BY: __________________________________ DATE: ___________________________________________

MANDATORY SUBMITTAL

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SECTION VI-E: BID BOND STATE OF GEORGIA COUNTY OF CLARKE KNOW ALL MEN BY THESE PRESENTS, that we, , as Principal, and , as Surety, are held and firmly bound unto the Unified Government of Athens-Clarke County, Georgia in the sum of Dollars ($ ) lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, personal representatives, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has submitted to the Owner a Bid for construction BID #00625 BISHOP PARK OUTDOOR BASKETBALL COURT RECONSTRUCTION. NOW THEREFORE, the conditions of this obligation are such that if the Bid be accepted, the Principal shall, within ten days after receipt of conformed Contract Documents, execute a Contract in accordance with the Bid upon the terms, conditions and prices set forth therein, and in the form and manner required by the Contract Documents and execute sufficient and satisfactory separate Performance and Payment Bonds payable to the Owner, each in an amount of 100 percent of the total Contract Price, in form satisfactory to the Owner, then this obligation shall be void; otherwise, it shall be and remain in full force and effect in law; and the Surety shall, upon failure of the Principal to comply with any or all of the foregoing requirements within the time specified above, immediately pay to the aforesaid Owner, upon demand, the amount hereof in good and lawful money of the United States of America, not as a penalty, but as liquidated damages. This bond is given pursuant to and in accordance with O.C.G.A. 36-91-1 et.seq. and all the provisions of the law referring to this character of bond as set forth in said Sections or as may be hereinafter enacted and these are hereby made a part hereof to the same extent as if set out herein in full. IN WITNESS WHEREOF, the said Principal has hereunder affixed its signature and seal, and said Surety has hereunto caused to be affixed its corporate signature and seal, by its duly authorized officers, on this day of , 20___.

MANDATORY SUBMITTAL

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CONTRACTOR PRINCIPAL:

By: (name signed) (name printed or typed)

Title:

Address:

Attest: (name signed)

(name printed or typed)

Title: (SEAL)

Note: Attest for a corporation must be by the corporate secretary; for a partnership by another partner; for an individual by a notary.

SURETY:

By: (name signed) (name printed or typed)

Title:

Address:

Attest: (name signed)

(name printed or typed)

Title: (SEAL)

Note: Surety companies executing Bond must appear on the Treasury Departments most current list (Circular 570 as amended) and be authorized to transact business in the state where the Project is located. Surety and Insurers must have an A.M. Best Financial Strength Rating of A or higher, with a Financial Size Category of VII or higher.

END OF SECTION

MANDATORY SUBMITTAL

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SECTION VI-F: BID SCHEDULE TO: UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY, GEORGIA FROM: (Bidders Company Name) FOR: BID #00625 BISHOP PARK OUTDOOR BASKETBALL COURT RECONSTRUCTION Submitted: , 20_

The undersigned Bidder, in compliance with your Invitation to Bid for the construction of this Project having

examined the Contract Documents, the site of the proposed work and being familiar with all of the conditions

surrounding the construction of the proposed Project, including the availability of materials and labor, hereby

proposes to construct the Project in accordance with the Contract Documents.

The Bidder proposes and agrees, if this Bid is accepted, to contract with Unified Government of Athens-Clarke

County, Georgia in the form of Contract Agreement specified, to furnish all necessary products, machinery, tools,

apparatus, means of transportation and labor necessary to complete the construction of the Work in full and

complete accordance with the reasonably intended requirements of the Contract Documents to the full and entire

satisfaction of the Unified Government of Athens-Clarke County, Georgia with a definite understanding that no

money will be allowed for extra work except as set forth in the Contract Documents, for the following prices:

1. ITEM1 Furnishing all products, materials and equipment and performing all labor necessary to complete and put

into operation the Bishop Park Outdoor Basketball Court Reconstruction, including all work specified below, the

amount of:

DOLLARS ($ ).

2. ITEM2 ADD ALTERNATE Installation of owner provided basketball poles, goals, backboards, and new fence

fabric, the amount of: _________________________________________ DOLLARS ($__________________).

3. ITEM3 ADD ALTERNATE Installation of new fence fabric enclosing the basketball court to replace only the fabric on the @125 ft. of 10 ft. fence and the fabric and top rail on the @ 325 ft. 6 ft. fence with 11 gauge galvanized material, the amount of: __________________________________ DOLLARS ($_______________).

MANDATORY SUBMITTAL

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BID DATA The Bidder shall designate below the one manufacturer for each product to be furnished and installed if awarded the Work. The Bidder understands that if this information is not provided, offering products meeting all Specification requirements and having the approval of the Engineer, then the Owner reserves the right either to determine the Bidder non-responsive and reject the Bid or to designate the manufacturer of the products to be provided which will meet all specification requirements, which Owner-designated manufacturer products must be furnished by the Bidder at no increase in the Contract Price. 1. Product: Manufacturer: 2. Product: Manufacturer: 3. Product: Manufacturer: 4. Product: Manufacturer: 5. Product: Manufacturer:

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The Bidder agrees hereby to commence Work under this Contract, with adequate personnel and equipment, on a date to be specified in the written Notice to Proceed from the ACCUG Purchasing Division, and to fully complete all Work under this Contract within the time limits stated in the Agreement. Bidder further agrees to pay as liquidated damages for each consecutive calendar day thereafter required to complete all work as provided in the Agreement. The Bidder declares an understanding that the quantities shown for unit price items are subject to either increase or decrease, and that should the quantities of any of the items of Work be increased, the Bidder proposes to do the additional Work at the unit prices stated herein; and should the quantities be decreased, the Bidder also understands that payment will be made on the basis of actual quantities at the unit price bid and will make no claim for additional costs or anticipated profits for any decrease in quantities; and that actual quantities will be determined upon completion of Work, at which time adjustment will be made to the Contract amount by direct increase or decrease. In case of discrepancies between the figures shown in the unit prices and the totals, the unit prices shall apply and the totals shall be corrected to agree with the unit prices. In case of discrepancies between written amounts and figures, written amounts shall take precedence over figures and the sum of all Bid extensions (of unit prices) plus lump sum items shall take precedence over BID TOTAL. The Bidder furthermore agrees that, in the case of a failure to execute the Contract Agreement and Bonds within ten days after receipt of conformed Contract Documents for execution, the attached Bid Bond accompanying this Bid and the monies payable thereon shall be paid into the funds of the Owner as liquidated damages for such failure. Attached hereto is a Bid Bond for the sum of Dollars ($ ) according to the conditions of "Instructions to Bidders" and provisions thereof.

BIDDER:

By:

(name signed)

Title: (name printed or typed)

Address:

Phone:

Attest: (name signed)

Title: (name printed or typed)

(SEAL)

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Note: Attest for a corporation must be by the corporate secretary; for a partnership by another partner; for an individual by a notary. Note: If the Bidder is a corporation, the Bid shall be signed by an officer of the corporation; if a partnership, it shall be signed by a partner. If signed by others, authority for signature shall be attached. The full names and addresses of persons or parties interested in the foregoing Bid, as principals, are as follows:

Name Address

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SECTION VI-G: UNDERSTANDING OF FEDERAL REQUIREMENTS This is to certify that the contractor is aware that contract services will be paid with federal Community Development Block Grant funds provided by the Unified Government of Athens-Clarke County and as such, the project is subject to federal procurement requirements per CFR Part 84 as well as the following federal requirements. The Contractor hereby assures and certifies that it and all subcontractors will comply with the regulations, policies, guidelines, and requirements with respect to the acceptance and use of the federal funds for this federally assisted program. Also, the Contractor gives assurances and certifies with respect to the contract that: 1. Certifications a. The Contractor warrants that no person or selling agency or other organization has been employed

or retained to solicit or secure this Agreement upon an Agreement of Understanding for a commission, percentage, brokerage or contingent fee. For breach of violation of this warranty, the Grantee shall have the right to annul this Agreement without liability or, at its discretion, to deduct from the compensation, or otherwise recover, the full amount of commission, percentage, brokerage or contingent fee; and

b. The Contractor shall comply with the certification requirements of the Drug Free Workplace Act of 1988 (42 U.S.C. 701), as set forth at 24 CFR Part 24,

subpart F. c. Anti-Lobbying Certification Federally appropriated funds have not and will not be used to

undertake any prohibited lobbying activity. 2. Other Applicable Regulations

The Contractor shall be responsible for complying with the applicable regulations and maintaining all required records pertaining to the implementation of the work as listed, but not limited to the following:

a. Procurement Standards 24 CFR Part 84.40-48 b. Davis-Bacon Act c. Equal Employment Opportunity & Non-Segregated Facilities

d. Copeland Anti-Kickback Act e. Payrolls and Payroll Clerk Certifications

f. Bonding Requirements g. Insurance Requirements h. Posting of EEO, OSHA, and Wage Scale Posters i. Federal Debarment Policy

j. Compliance with Clean Water Act 3. Federal Requirements Clauses

In addition, all contracts shall include any clauses required by federal statutes, executive orders, and their implementing regulations as provided in 24CFR Part 84.

BIDDER (signature): _____________________________________ BY: ___________________________________________________ TITLE: ________________________________________________

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LEISURE SERVICES DEPARTMENTA MANDATORY PRE-BID CONFERENCE WILL BE HELD ON4:00 P.M. ET, FEBRUARY 28, 2013THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTYFINANCE DEPARTMENT, PURCHASING DIVISIONSECTION I BID SUBMISSION INSTRUCTIONS

THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTYINVITATION FOR BID #00625FOR19. BID OPENING: All bids will be opened in public and read aloud at the time and place of the bid opening.

UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTYGeneral Liability InsuranceWorkers Compensation InsuranceAutomobile Liability InsuranceExcess LiabilitySub-Contractors General Liability and Auto InsurancePerformance Bond and Payment BondSECTION IV - GENERAL CONDITIONSSECTION V SCOPE OF WORK

1.6 ADDITIONAL WORK No claim for extra work, materials, or equipment will be allowed unless it is authorized by Athens Clarke County Leisure Services Department before commencement of the extra said work.1. Certifications