Executive Committee Meeting

October 20, 2014

AGENDA: 4

Bay Area

Commuter Benefits Program

Implementation

Background & Overview

Bay Area Commuter Benefits Program now in effect

Regulation 14, Rule 1 serves as foundation for Program

Adopted by Air District Board; ratified by MTC Commission in

March 2014

Developed pursuant to Senate Bill 1339

Modeled on local ordinances

San Francisco, Berkeley, Richmond and SFO

Compliance required as of September 30, 2014

Pilot program: 2014 - 2016

Report to Legislature due by July 2016

2

Who Needs to Comply?

Employers with 50+ full-time employees in the Bay Area:

Private businesses

Public Agencies

Non-profit organizations

Employee count based on all Bay Area worksites

combined:

Including branch locations with less than 50 employees

Exemptions:

Seasonal/temporary employees: employees who work 120 days per

year or less are exempt from the employee definition

Field employees: employees who do not report to a permanent worksite

are also exempt (per 6/12/14 Compliance Advisory)

3

Program Requirements

Key Requirements:

Select one of the four commuter benefit options

Designate a commuter benefits coordinator

Register online: www.commuterbenefits.511.org

Notify employees and make commuter benefit

available to employees

Provide information needed for Program evaluation

4

Four Commuter Benefit Options

Option 1: Pre-tax payroll deduction for transit or vanpool

Up to maximum allowed by IRS (currently $130 per month)

Employers save $ on payroll taxes

Employees save $ on transit/vanpool fares

Option 2: Direct subsidy for transit or vanpool

Maximum subsidy required is $75 per month

Option 3: Employer-provided transportation

Bus, shuttle, vanpool

Option 4: Alternative commuter benefit

Must be as effective as Options 1-3

5

Implementation Strategy

Outreach

Program webpage

Joint MTC/Air District Press Release

Direct mailings

Video, webinar and group presentations

Other: op ed, BART platform signage; BART newsletter

Compliance Assistance

Compliance Advisory/Guidance

Response to FAQs

Notice to Comply

Enforcement

Notice of Violation

6

Registration Results to Date (October 16)

• Number of Employers Registered (subject to Rule) : 3,166

Commuter Benefit Option Selected:

Option 1 81%

Option 2 10%

Option 3 2% Option 4

7%

4a 51% 4b

41%

4c 8%

Option 4:

7

Implementation Experience to Date

Program is off to a good start

Support from business community and other stakeholders

Favorable media coverage

511 employer assistance staff provide positive feedback:

constructive response from employers

increase in # of payroll vendors offering commute benefits

smaller employers (< 50 employees) are also stepping up

Laying groundwork for successful implementation

Program will require on-going engagement

8

Compliance Issues

Employers:

Requests for time extension to offer benefits

Staff works with employers to comply

Complexity of Option 4

Option 4 allows employers to propose benefits that work for

them

Bay Area Commuter Benefits offered nationwide

Large multi-national firm to offer benefits nationwide, motivated

by regulation

Employees:

Concerned about benefits not being offered

Staff will follow-up with employers

9

Select Option 4 Proposals

10

Select Option 4 Proposals – Cont.

11

Employer County Proposed Benefit

Brandenburg Staedler &

Moore – Mobile Home

Communities

Santa Clara Provides Employee On-site

Housing

City of Santa Rosa Sonoma Provides Transit and Gift

Card Raffles

Evernote San Mateo Provides a Stipend for a

Clean Air Vehicle

Oliver’s Market Sonoma Provides Employees with a

Bicycle Share Program

Next Steps

Goal is compliance with the regulation with

minimal enforcement actions

Staff will:

Continue providing compliance assistance to

employers

Evaluate compliance date extension requests on a

“case-by-case” basis

Develop mechanism to report to State Legislature

in 2016

12

My Air Online Program Update EXECUTIVE COMMITTEE

OCTOBER 20, 2014

AGENDA: 6

Program Goal ◦ To improve operational efficiency, accessibility of

information, and quality of service that the Air District provides to the general public, scientific community and regulated businesses through the implementation of web and mobile technologies.

2

My Air Online Program Structure

Permitting & Compliance Systems

Public Website Public Data Access

My Air Online Steering Committee

3

September 2014 October 2014 November 2014 December 2014 Q1 2015

Public Pilot

My Air Online Roadmap

8/12/2014

Updates & Fixes

Pe

rmit

tin

g &

C

om

plia

nce

Sys

tem

Training & Deployment

Q2 2015

Design

Development

We

bsi

te

Testing & Training

+ Integrations

Content Migration

Analysis

Design

Development & Testing

Deployment

Pu

blic

Dat

a A

cce

ss

4

Public Website Status ◦Visual design nearly complete

◦Development under way

◦Next Steps: ◦ Gather public stakeholder input

◦ Content re-write to condense length and make language more accessible to the public

◦ Content Migration

◦ Testing

◦ Training

◦ Deployment (End of Q1 2015 target)

◦ Integration Enhancements (Q2 2015 target)

5

New Website Design Samples

6

Public Data Access Status ◦Requirements analysis for maps complete

◦ Conceptual design underway

◦Next Steps: ◦ Gather public stakeholder input

◦ Complete visual and technical design

◦ Development

◦ Testing

◦ Integration into new public website (Q2 2015 target)

7

Conceptual Demo

8

Permitting & Compliance Systems Status

•Gas Station Permitting & Inspection (Released Mar 2012) • 2443 Facilities

• 416 Permit Applications Approved (~$444K revenue)

• 5674 Permits Renewed (~$9.5MM revenue)

• 1896 Inspection Tasks

•Dry Cleaner Permitting & Inspection (Release Nov 2012) • 490 Facilities

• 38 Permit & Registration Applications Approved (~$10K revenue)

• 826 Permits & Registrations Renewed (~160K revenue)

• 271 Inspection Tasks

•Auto Body Coating Operations (2014) • 1109 permitted facilities (will be cutover in coordination with Engineering/Enforcement)

•Online Payment for Asbestos Renovation & Demolition (Released May 2013)

•Online Payment for Open Burn (Released September 2013)

•Querying and Reporting for all permitted and registered facilities

9

Public Pilot ◦ Conducted pilot with 20 permitted/registered facilities including gas stations,

dry cleaners and auto body coating operations

◦ System accessed over the internet (hybrid cloud environment)

◦ Participants had access to real data and conducted simulated permit activities: ◦ Permit/registration applications

◦ Permit/registration renewals

◦ User account management

◦ Established help desk to test customer support process

◦ Online survey used to gather feedback from participates

10

11

Permitting & Compliance System Next Steps

o Release permitting & inspection features for auto body coating operations

o Incorporate pilot feedback

o Migrate additional infrastructure to the cloud

o Open to the public (December 2014 target) o Online permitting & inspections for gas stations, dry cleaners

& auto body coating operations

o Online public complaints

12

Webcasting for Committee Meetings

M o n d a y, O c t o b e r 2 0 , 2 0 1 4

Rex Sanders Director of Executive & Administrative Resources Division

AGENDA: 7

BACKGROUND

• Board Meetings webcasted since 2010

2

BACKGROUND

• 2010 – Present: Public attendance increases for Climate Protection, Mobile Source and Stationary Source Committees

• When using an overflow room, staff webcasts

3

OPTIONS AND CONSIDERATIONS FOR WEBCASTING COMMITTEE MEETINGS

• Hold and Webcast some or all Committee Meetings in the 7th Floor Board Room with or without videoconference capability

– With Videoconference Capability

o Adding Videoconferencing capability would require capital of approximately $30,000 and ongoing service at $2000 per meeting

- Without Videoconference Capability

Cost of $1,000 per meeting using existing equipment

4

375 BEALE STREET

• Board Meetings will be webcast only

• Committee Meetings will have videoconferencing and webcast capability

– Move in expected Winter, 2015/16

5

Questions & Discussion

Rex Sanders Director of Executive & Administrative Resources Division