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BAYFRONT PARK MANAGEMENT TRUST

. OPERATING & CAPITAL IMPROVEMENT BUDGETS

FISCAL YEAR 2016/2017

BAYFRONT P AR1( MANAGEMENT TRUST OPERATING BUDGET FOR FISCAL YEAR 2016/2017

Table of Contents

I. Trust Members

II. Letter of Introduction

III. Budget Summary

IV. Bayfront Park Operating Budget

V. Bayfront Park Capital Improvement Budget

VI. Revenues vs. Expenses & Organizational Chart

CHAIRPERSON

Commissioner Frank Carollo

TRUST MEMBERS

Marlene A valo Alex Cardenas Ralph Duharte

Jeanie Hernandez Nathan Kurland Marie Louissaint J esse Manzano

Jose Migoya

EXECUTIVE DIRECTOR

Timothy F. Schmand

I

MILDRED AND CLAUDE PEPPER

BAYFRONT PARK MAN AGE MEN T T R U S T

301 N. BISCAYNE BOULEVARD, MIAMI, FL 33132

TELEPHONE: (305)358-7550 FAX: (305) 358-1211

July 26,2016

Honorable Mayor Regalado and Members of the City Commission:

The Bayfront Park Management Trust (Trust) is pleased to submit its Fiscal Year 2016/2017 Operating and Capital Budgets for City Commission approval. The Trust unanimously approved these budgets at a regularly scheduled meeting held on July 26,2016, and we respectfully request that you do the same.

The City Commission created the Trust in 1987 to operate, manage and maintain Bayfront Park with the goal of ensuring maximum community utilization. In 1994, Bicentennial Park (now Museum Park) was added to the organization's portfolio. The Trust's governing board consists of nine (9) individuals, under the leadership of Commissioner Frank Carollo, who through their work on the Trust have demonstrated their commitment to making our community a better place for residents and visitors.

The Trust's FY 2016/2017 budget is the guiding document for our management of the facilities placed in our care and our goals for services to the community,

Bayfront Park is a 32-acre park located in the Miami Harbor District and immediately adjacent to the Central Business District. Built on filled bay-bottom in 1925 (May 1,2016 marked Bayfront Park's 91st year), it has been a gathering place for Miami's residents and visitors since that time. Museum Park, located at 1075 Biscayne Boulevard in the heart of the Miami Harbor District, is a spectacular 21-acre waterfront site, adjacent to the cruise ship turning basin in Biscayne Bay. Museum Park reopened to the public on June 14,2014. The park is home to the Perez Art Museum Miami, which opened in December 2013, and the Patricia and Phillip Frost Museum of Science, currently under construction and scheduled to open in the summer of2017. Initial improvements to the park are complete with others contemplated for the future.

With the reopening of Museum Park, there are now 53 acres of pub I ic waterfront parkland under the Trust's management. In addition to "ensuring maximum community utilization," the Trust's founding legislation included a further directive: "The Trust shall, to the greatest extent it determines to be feasible, implement the exercise of its powers in a manner which utilizes and encourages the fullest and most active participation and cooperation of private enterprise." The Trust recognizes the balance it must strike between managing public parks and encouraging private enterprise. It uses its resources to create social value, whether through the hosting of major concerts and festivals or the management of excellent public parks.

During Fiscal Years 2011 through 2015, the City of Miami's provided $0 to support Bayfront Park's operations while the Trust's Administrative and Maintenance expenses totaled $8,921,296. During that same period the City realized $5,425,000 in savings by not subsidizing the park's operation, which is and continues to be self-sustaining. During those five years, the Trust also paid $2,001,962 for fire services and $5,607,859 in police services, providing thousands of hours of overtime pay for our first responders. An estimated $12,486,878 was generated in parking revenue, translating to a

$1,522,171 in parking surcharge to the City of Miami. The Trust's success is the City's success. And, that success is a direct result of the social entrepreneurial model that has guided our operation for the past twelve years -- our mission is to create social value.

In the past five years the Trust has also demonstrated an ongoing commitment to facility improvements by investing in capital improvements. In I;Y 2015/2016 the Trust continued its efforts at upgrading Bayfront Park's physical plant. The Trust partnered with the City's Capital Improvement Department to renovate the park's existing electrical system, which included upgrades for earned income opportunities and increased efficiencies. In FY 2016/2017 the Trust will continue its efforts to remove contaminated material from Bayfront Park. Over one million dollars has been allocated to a Corrective Action Plan, which will remove a layer of contaminated soil from locations in the park, cover with impermeable fabric and cover with a foot of clean soil. Many parks throughout the city, and Miami Dade County, have been confronted with this issue, but Trust is the only park agency covering the cost of restoration.

The Trust continues to plan, promote and coordinate two of our community's largest celebrations, the America's Birthday Bash on July 4th and the Bayfront Park New Year's Eve Celebration. The Trust is committed to providing these free, community inclusive celebrations for Miami's residents and visitors.

Armando Perez, AKA Pitbull, AKA Mr. 305, AKA Mr. Worldwide, closed the 2014 inaugural New Year's Eve Revolution with the statement, "Tonight we made history. Next year we' llmake tradition" and Pitbull proved to be a man of his word. On December 31, 2015, before a live audience of 150,000 and 2.3 million viewers on FOX Television, the second iteration of Pitbull 's New Year's Eve Revolution kicked off in Bayfront Parle The performances started at 8:00 p.m. on New Year's Eve with Pitbull, Prince Royce, Terry Crews, Wendy Williams, R. City, Chloe Angelides, Claudell Monsanto - DJ, Pia Mia, Timbaland, Yazz, Christina Milian, Austin Mahone, Shawn Mendes, Camila Cabello, Jussie Smollett, Yandel, Jordin Sparks, Earth, Wind & Fire, Puff Daddy, Mase, Busta Rhymes, Fench Montana, Zoey Dollaz.

For New Year's Eve 2016, the Trust envisions an event that includes all of the previous years' elements, partnerships with Bayside Marketplace, the Greater Miami Host Committee, food and drink available throughout the site, a fireworks spectacular at midnight, and a live broadcast on FOX Television, featuring Mr. 305 - Armando Perez -- AKA Pitbull, and A level talent, whose identities have yet to be released. The event's goal is to challenge Time's Square's primacy as the home of New Year's Eve. Given our balmy weather, spectacular waterfront location, dynamic urban skyline and multi-cultural community - we recognize Miami as the premier location for New Year's Eve and on NYE 2016, we will demonstrate that fact to the rest of the world.

Our free, thrice weekly yoga classes continue their popularity with over 144,000 residents and visitors having participated in the classes since they began in September 2005 and reached the ten year anniversary on September 12,2015. The classes have been featured by NBC Nightly News with Brian Williams, The Wall Street Journal, Fox Sports Network, CNN, Delta Sky Magazine, Celebrated Living (in flight magazine for American Airlines), Vues d' Ailleurs (in flight magazine for French airline Corsairfly), and numerous local outlets. Five separate sponsorship agreements helped the park offset the expense ofthis extremely popular and oft copied program. In 2015, through various partnerships and permits, the Trust added yoga classes and boot camps in Museum Parle The Trust looks to add additional programming to all of its facilities in FY 2016/2017.


301 North Biscayne Boulevard Miami, FL 33132 (305) 358-7550

The 50-foot Holiday Tree that brightens Bayfront Park from Thanksgiving through New Year's will continue to serve as downtown's mid-winter beacon. During the holidays, the park is also the host site for our Menorah Lighting, sponsored by the Shul of Downtown, and the Miami Outboard Motor Club's Holiday Boat Parade.

The newly renovated Museum Park opened to the public in June 14,2014. This 21 acre facility, with the longest continuous length of bay walk within the City of Miami, and two cultural institutions as neighbors brings renewed energy to the downtown waterfront. The 2016/2017 Trust budget includes $1,000,000 to meet the needs of the restored facility. The budget also contemplates the facility's maintenance needs using outside contractors to handle the landscape maintenance in Museum Parle The Trust is optimistic that once the oppOliunities presented by the park become realized, event promoters will recognize the park as an attractive location to entertain their clients, and a revenue stream can be developed to help offset the operational, maintenance and future capital costs of the facility.

A robust marketing plan is executed for both Bayfront and Museum Parks, including exposure on Bayfront Park's website (which engages an average of 14,000 monthly visitors), Bayfront Park's marquee sign (The marquee sign is located on Biscayne Boulevard, with 65,000 passing vehicles each day. The marquee is adjacent to Bayside Marketplace, one of south Florida's most visited tourist destinations, with a reported 23 million annual visitors), social media campaigns on Facebook, Twitter and Instagram (which have a combined reach of about 9,000 followers), and press releases distributed to over 130 contacts (including the Downtown Development Authority, Greater Miami Convention & Visitors Bureau, Downtown Miami, Miami Travel Attractions, Biscayne Times, Social Miami, The Miami Herald and Miami New Times among others).

The Trust recognized the need to suppOli activities outside the Bayfront and Museum Park boundaries and to help where most needed. Throughout the year Bayfront staff lent their expertise to events held around the city, from Coconut Grove to Little Haiti to City Hall. The Bayfront Park portable stage, our festival on wheels, was used in every commission district at parks and community celebrations, for events ranging from Viernes Culturales to the City's Summer Parks Program. Between July 2015 and June 2016, the Bayfront Park portable stage was used 21 times. The Trust's Fitness Caravan, funded by an anonymous donor, traveled from Bayfront Park to Jose Marti Park, providing free weekly yoga classes, from April 2014 through the present, to over 600 participants, and helping burn over 113,400 calories -- contributing to a healthier Miami.

Additionally in the past year the Trust:

• Hosted Ultra Music Festival in Bayfront Park, - widening the event's already enormous economic impact for downtown Miami and surrounding areas,

• Managed the newly open Museum Park, which served as host site for and Best Buddies Walk, among others.

• Continued with the diversification of events hosted - ranging from film shoots to art installations to pop concerts, and community festivals,

• Continued to host some of the community's premier fundraising events such as the Susan O. Komen Race for the Cure, Light the Night Walk, and the Crohn's & Colitis Foundation Walk,

• Lent staff expeliise to City departments and partner organizations through participation in committees, workshops and focus groups to help improve our community,

• Continued care and maintenance of the statues and plaques throughout the park and at the Torch of Friendship,



• Continues to work with the community for alternative transportation opportunities with Bayfront Park serving as a designated drop off/pick up location for the Miami Trolley, an expanded Big Bus Tour operation, which includes boat tours and a water taxi operation. In FY 201512016, the Trust committed $250,000 to help bring Tri-Rail to Downtown Miami.

The Bayfront Park Management Trust board of directors and staff intend to build on these past accomplishments, pursuant to our mission of "ensuring maximum community utilization and enjoyment." Thank you for allowing us the opportunity and the privilege to continue our efforts next fiscal year, which will begin with your approval of the attached budget.

) 0" •

Executive Director

Ene. Cc: file



REVENUES

GENERAL REVENUES SPECIAL EVENTS & MARKETING REVENUES MAINTENANCE REVENUES RESERVE FUND TRANSFER

TOTAL REVENUES

EXPENSES

ADMINISTRATIVE EXPENSES SPECIAL EVENTS & MARKETING EXPENSES MAINTENANCE EXPENSES TRANSPORTATION INFRASTRU9TURE SUPPORT DEPRECIATION EXPENSES

TOTAL EXPENSES

NET INCOME

BOARD DESIGNATED FUND FOR CAPITAL IMPROVEMENTS

TOTAL CAPITAL IMPROVEMENTS

TOTAL NET BUDGET

BOARD DESIGNATED RESERVE FUND

'Projections based on actual and known expenses through May 31,2016

BAYFRONT PARK MANAGEMENT TRUST OPERATING & CAPITAL BUDGET SUMMARY


REQUESTED APPROVED BUDGET BUDGET FY 16/17 FY 15/16

$ 850,000 735,000 $ 4,445,000 3,630,000 $ $ 1,930,000 2,200,000

$ 7,225,000 6,565,000

$ 987,643 956,988 $ 3,362,039 2,626,508 $ 2,575,318 2,431,504 $ 250,000 $ 300,000 300,000

,

$ 7,225,000 6,565,000

$

$ 2,000,000 3,000,000

$ 2,000,000 3,000,000

$ $

$ 1,000,000

1

PROJECTED' APPROVED AUDITED ACTUAL BUDGET ACTUAL FY 15/16 FY 14/15 FY 14/15

878,000 317,000 860,152 4,748,000 3,578,000 4,654,145

138,550 1,950,000

5,764,550 5,845,000 5,514,297

687,850 898,480 785,423 3,161,150 2,310,500 2,937,602 1,615,550 2,336,020 1,597,286

300,000 300,000 323,276

5,764,550 5,845,000 5,643,587

(129,290)

2,500,000

2,500,000

$

GENERAL

101· BOAT DOCK INCOME 102 • CARRIAGE INCOME 103 • FILM AND VIDEO LOCATION RENTAL 104· MISCELLANEOUS REVENUES 105· CONCESSIONS 106· MARQUEE REVENUES 107· PARKING OPERATION INCOME 108 • INTEREST INCOME 109· WAREHOUSE RENTAL INCOME 110· MIAMI SPORTS & EXHIBITION AUTHORITY 111 • LONG TERM AGREEMENT INCOME 112 • DONATIONS

TOTAL GENERAL REVENUES

$ $ $ $ $ $ $ $ $ $ $ $

$

BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET


Requested Budget

FY 2016/17

350,000 $ $

30,000 $ 50,000 $

150,000 $ 20,000 $

250,000 $ $ $ $ $ $

850,000 $

2

Approved Budget

FY 2015/16

150,000

17,000 150,000 150,000

18,000 250,000

735,000

$ $ $ $ $ $ $ $ $ $ $ $

$

ProJected Actual

FY 2015/16

400,000

40,000 50,000

120,000 18,000

250,000

878,000 $

Approved Budget

FY 2014/15

70,000

17,000 55,000 55,000

120,000

317,000 $

Audited Actual

FY 2014/15

365,545

39,867 56,964

120,679 18,350

251,596 7,151

860,152

EXPENSES

ADMINISTRATIVE: 1101 - Executive Director 1102.1 Contract, Procurement & Agenda Officer 1103 - Business & Finance Director 1103.1 - Bookkeeper 1103.2 - HR & Office Coordinator 1104 - Administrative Assistant 1105 - Receptionist 1106 -Payrolling Costs 1107 - Health & Dental Insurance Contribution 1108 - Life Insurance & Disability Contribution 1109 - Executive Retirement Plan Contribution 1109.1 - Employees Retirement Plan 1110 - Master Planning Implementation Process 1110.1 - Grants Writing Service Fees 1111 - Misc. Expenses

1112 - Computer Supplies & Software 1113 - Courier 1114 - EqUipment Purchases 1115 - Equipment Rental & Maintenance 1116 -Postage 1117 - Printing 1118 - Office Supplies 1119 - Telephone, Cell Phone, Pager, Cable Services, Wi-Fi 1120 - Bank Charges

1121 - Newspaper Public Notices 1122 - Business Travel & Seminars 1123 - Training & Conference Registration 1124 - Training & Conference Expenses 1125 - Meeting Expenses 1126 - Memberships and Subscriptions 1127 - Business Expenses

1128 -Director's Liability Insurance 1129 - Property Insurance 1130 - Premises Insurance 1130.1 - Insurance Deductibles

1131 - Accounting Services 1132 - Audit

1133 - Marquee Maintenance Contract 1134 - Marquee Non Contractual Maintenance

1135 - Contingency Fund

1136 - Bad Debt Expenditure

TOT AL ADMINISTRATIVE EXPENSES

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$ $ $ $ $ $ $ $ $

$ $ $ $ $ $ $

$ $ $ $

$ $

$ $

$

$

$



Requested Approved Budget Budget

FY 2016/17 FY 2015/16

135,828 $ 129,360 $ 76,230 $ 74,094 $ 83,363 $ 79,393 $ 53,483 $ 50,936 $ 50,142 $ 47,754 $ 44,121 $ 44,121 $ 37,800 $ 36,000 $ 65,526 $ 62,530 $ 66,000 $ 60,000 $ 3,500 $ 3,500 $

16,300 $ 15,500 $ 10,350 $ 9,800 $

$ $ 5,000 $ 5,000 $ 5,000 $ 5,000 $

4,000 $ 4,000 $ 1,500 $ 1,000 $

$ 2,500 $ 5,000 $ 5,000 $ 3,000 $ 3,000 $ 1,000 $ 1,000 $

10,000 $ 10,000 $ 45,000 $ 45,000 $

500 $ 500 $

3,500 3,500

5,000 5,000 5,000 5,000

6,000 6,000 2,000 2,000

29,000 26,000 2,500 2,500

22,000 22,000

$ . 10,000 $ 10,000

180,000 180,000

987,643 $ 956,988 $

3

Projected Approved Audited Actual Budget Actual

FY 2015/16 FY 2014/15 FY 2014/15

129,350 $ 123,200 $ 123,000 72,600 $ 70,565 $ 69,168 79,300 $ 72,175 $ 72,175 50,900 $ 48,510 $ 46,743 47,700 $ 45,480 $ 45,480 27,500 $ 42,020 $ 32,212 36,000 $ 33,000 $ 32,580 61,000 $ 62,530 $ 57,989 50,000 $ 55,000 $ 54,325

3,000 $ 3,500 $ 2,637 15,500 $ $ 9,800 $ $

$ $ $ 5,000 $

5,000 $ 5,000 $ 4,426

$ 4,000 $ 596 1,500 $ 1,000 $ 1,416

$ 2,500 $ 3,000 $ 5,000 $ 2,728 2,000 $ 3,000 $ 1,453

200 $ 1,000 $ 784 5,000 $ 10,000 $ 6,053

30,000 $ 45,000 $ 28,681 $ 500 $ 296

3,500 2,355

3,500 5,000 3,849 3,500 3,500 1,835

5,000 6,000 4,906 1,500 2,000 1,529

27,000 26,000 25,864 2,500 999

18,000 22,000 18,500

10,000 2,545

180,000 140,000

300

687,850 $ 898,480 785,423

Bayfront Park Management Trust Operating Budget Notes to Proposed Budget for 2016/2017 EXHIBIT 100 Administration

General Revenue

101 Boat Dock Income: proposed $350,000. Revenue based on North and South docks rental.

102 Carriage Income: proposed $00.

103 Film and Video Location Rental: proposed $30,000. Projected revenue based on previous

year's experience and discussions with film and video professionals.

104 Miscellaneous Revenue: proposed $50,000. Revenue based on previous year's experience.

105 Concessions: proposed $150,000. Use fee based on potential agreements with park

concessionaires as recommended in the Trust's long range planning sessions.

106 Marquee Revenue: proposed $20,000. Income based on projected revenue.

107 Parking Operation Income: proposed $250,000. Revenue projection based on parking

operation.

108 Interest Income: proposed $00. Income based on projected revenue from Trust funds held in

interest earning accounts.

109 Warehouse Rental Income: proposed $00.

110 General Revenues: proposed $00.

111 Long Term Agreement Income: proposed $00.

112 Donations: proposed $00. This line item represents donations made to the Trust for general

operating support or specific project funding, which is separate from grant revenue.

4

Administrative Expenses

1101 Executive Director: proposed $135,828. The Executive Director provides overall

management for the Bayfront Park Management Trust.

1102.1 Contract, Procurement, and Agenda Officer: proposed $76,230. The Contract,

Procurement and Agenda Officer assists the Executive Director in the management of the Trust,

focusing on contracts with promoters, service providers and concessionaires, compliance with

procurement procedures and liaison with the City Agenda Office, and the Trust agenda

preparation.

1103 Business and Finance Director: proposed $83,363. The Business and Finance Director is

responsible for the finances, bookkeeping and accounting functions of the Trust, and assists the

Executive Director with the management of the Trust.

1103.1 Bookkeeper: proposed $53,483. The Booldceeper reports to the Business and Finance

Director and is responsible for daily maintenance of the Trust's financial records.

1103.2 Human Resources and Office Coordinator: proposed $50,142. The Human Resources

and Office Coordinator is responsible for managing all human resources functions of the Trust

and for coordinating office functions.

1104 Administrative Assistant: proposed $44,121. The Administrative Assistant assists the

Contract, Procurement and Agenda Officer with administrative functions for Bayfront Park

Management Trust.

1105 Receptionist: proposed $37,800. The Receptionist is responsible for Bayfront Park's front

office functions.

5

1106 Payrolling Costs: proposed $65,526. These funds will be used for the payrolling costs of

the administrative employees.

1107 Health & Dental Insurance Contribution: proposed $66,000. These funds:will be used to

purchase health and dental insurance for Trust administrative employees.

1108 Life Insurance & Disability Contribution: proposed $3,500. These funds will be used to

purchase life and disability insurance for Trust administrative employees.

1109 Executive Director's Retirement Plan: proposed $16,300. These funds will be used for

the Executive Director's retirement plan.

1109.1 Employee Retirement Plan: proposed $10,350. These funds will be used for a maximum

3 % match to Bayfront Park administrative employees' retirement plan.

1110 Master Planning Implementation Process: proposed $00.

1110.1 Grant Writing Service Fees: proposed $5,000. These funds will be used to pay for grant

writing services for the Trust.

1111 Miscellaneous Expenses: proposed $5,000. These funds will be used for miscellaneous

purchases of goods or services required during the year.

1112 Computer Supplies and Software: proposed $4,000. These funds will be used to purchase

computer supplies and software, as well as associated true-up fees for licensed software.

1113 Courier: proposed $1,500. These funds will be used to procure courier services.

1114 Equipment Purchases: ptoposed $00. These funds will be used to purchase new office

furniture and equipment, including but not limited to computers, facsimile, copiers, scanners,

printers, etc.

6

1115 Equipment RentallMaintenance: proposed $5,000. These funds will be used for office

equipment rental, lease and maintenance contracts.

1116 Postage: proposed $3,000. These funds will be used to purchase postage.

1117 Printing: proposed $1,000. These funds will be used to procure printing services.

1118 Office Supplies: proposed $10,000. These funds will be used to purchase office supplies.

1119 Telephone, Cellular Phone, Pager, Cable Services, and Wi-Fi: proposed $45,000. These

funds will be used to procure telephone, cellular phone, pager, cable television services, and

Wi-Pi network.

1120 Bank Charges: proposed $500. These funds will be used for bank charges.

1121 Newspaper Public Notices: proposed $3,500. These funds will be used for public notices

required by City of Miami procurement procedures.

1122 Business Travel and Seminars: proposed $00.

1123 Training & Conference Registration: proposed $00.

1124 Training & Conference Expenses: proposed $00.

1125 Meeting Expenses: proposed $5,000. These funds will be used for expenses associated

with the monthly Board Meetings of the Bayfront Park Management Trust.

1126 Memberships and Subscriptions: proposed $5,000. These funds will be used for

memberships in professional organizations and subscriptions to professional journals.

1127 Business Expenses: proposed $00.

1128 Director's Liability Insurance: proposed $6,000. These funds will be used to purchase

Directors and Officers Liability Insurance for the Bayfront Park Management Trust.

7

1129 Property Insurance: proposed $2,000. These funds will be used to purchase Property

Insurance for Trust property not adequately covered by the City of Miami Self Insurance Fund.

1130 Premises Liability Insurance: proposed $29,000. These funds enable the Trust to purchase

liability insurance for Bayfront and Museum Parks.

1130.1 Insurance Deductible: proposed $2,500. These funds cover the insurance deductible in

the event a claim is paid against the Trust's liability insurance.

1131 Accounting Services: proposed $00.

1132 Audit: proposed $22,000. These funds will be used to procure the annual audit of the

Trust's finances.

1133 Marquee Maintenance Contract: proposed $00.

1134 Marquee Non-Contractual Maintenance: proposed $10,000. These funds will be used to

pay for the maintenance of the Bayfront Park Marquee.

1135 Contingency Funds: proposed $180,000. These funds will be used for any unforeseen

expenses incurred during the year.

1136 Bad Debt Expenditure: proposed $00.

8

SPECIAL EVENT AND MARKETING: 201- SPECIAL EVENT RENTAL INCOME 202 - AMPHITHEATER OPERATION & MANAGEMENT 203 - SPECIAL EVENT SPONSORSHIP 204 - TENT RENTAL 205 - BEER/ALCOHOL LOCATION FEES 206 - FOOD AND SODA LOCATION FEES 207 - ARTS/MERCHANDISE/SPONSOR LOCATION FEES 208 - SPECIAL EVENT ELECTRICAL 209 - DAY OF SHOW STAFFING

210 - BOX OFFICE PERSONNEL AND MANAGEMENT 211 - SPECIAL EVENT CONTRACTED PERSONNEL 212 - SPECIAL EVENT CLEAN-UP SERVICES 213 - CITY OF MIAMI POLICE 214 - CITY OF MIAMI FIRE 215 - PARKING SPACE RENTAL 216 - SPECIAL EVENT EQUIPMENT RENTAL

217 - FOURTH OF JULY 218 - FOURTH OF JULY CITY SERVICES 220 - MISCELLANEOUS SERVICES 221 - PARK DAMAGE - EVENTS 222 - SPECIAL EVENT GRANTS

TOTAL SPECIAL EVENT REVENUES

$ $ $ $ $ $ $ $ $

$ $ $ $ $ $ $

$ $ $ $ $

$



Requested Approved Budget Budget

FY 2016/17 FY 2015/16

800,000 800,000 786,000 763,075

50,000 100,000 20,000 20,000 25,000 25,000 20,000 20,000 25,000 25,000 10,000 10,000

$ 60,000 100,000 $

300,000 300,000 $ 1,600,000 900,000 $

400,000 350,000 $ 25,000 25,000 $ 15,000 10,000 $

159,000 131,925 100,000 50,000 50,000

4,445,000 $ 3,630,000 $

9

Projected Approved Audited Actual Budget Actual

FY 2015/16 FY 2014/15 FY 2014/15

1,200,000 800,000 1,115,109 763,000 740,850 740,849 135,000 34,050 40,000 100,000 40,701 15,000 20,000 15,200 10,000 25,000 11,375 5,000 20,000 4,800

20,000 25,000 23,377 10,000 10,000 15,902

3,063 60,000 100,000 62,622

300,000 300,000 302,602 1,400,000 900,000 1,422,384

400,000 350,000 450,030 25,000 25,000 29,915 15,000 10,000 17,750

32,224

200,000 102,150 173,123 100,000 105,460 50,000 50,000 53,610

4,748,000 $ 3,578,000 $ 4,654,145

EXPENSES

SPECIAL EVENT AND MARKETING: 2201 - Event Coordinator 2203 - Marketing & Special Event Assistant 2204 - Marketing Director 2205 - Special Event Payrolling Cost 2206 - Health & Dental Insurance Contribution 2206,1 - Employees Retirement Plan

2207 - Day of Show Staffing 2208 - Special Event Contracted Personnel 2209 - Box Office Personnel and Management 2210 - Special Event Electrical Services 2211 - City of Miami Fire Rescue Services 2212 - City of Miami Police

.2213 - Special Event Cleanup Services

2214 - Parking Space Rental 2215 - Special Event Equipment Purchase 2216 - Special Event Tent Rental 2217 - Special Event Equipment Rental 2218 - BPMT Sponsored Events 2218,1 - BPMT Sponsored Nonprofit Community Events 2218,2 - BPMT Sponsored Holiday Events 2218,3 - BPMT Sponsored New Year's Eve 2219 - Fourth of July 2220 - Fourth of July City Services 2221 -Insurance

2222 - Website Production and Design 2222,1 - Event booking Software 2223 -Website Hosting, Revision and Maintenance 2224 - Marketing Opportunity Fund 2224.1 - Event Opportunity Fund

2225 - Advertising 2226 - Broadcast AdVertising 2227 - Design & Graphics 2228 - Photographic and Video Services 2229 - Printing of Brochure and Promoters Packet 2230 - Promotional 2231 - Special Event Miscellaneous Expenses 2232 - Special Event Damages

TOTAL SPECIAL EVENT EXPENSES

$ $ $ $ $ $

$ $ $ $ $ $ $

$ $ $ $ $ $ $ $ $ $ $

$ $ $ $ $

$ $ $ $ $ $ $ $

$



Requested Budget

FY 2016/17

74,159

60,000 12,750 22,000 4,600

35,000 155,000

5,000 10,000

400,000 1,600,000

260,000

5,000

35,000 10,000 40,000

110,000 55,000 65,000

8,000 100,000 250,000

15,000

5,000 4,500

4,500 16,530

3,362,039

10

Bayfront Park Management Trust Operating Budget Notes to Proposed Budget for 2016/2017 EXHIBIT 200 Special Events and Marketing

Special Events and Marketing Revenue

201 Event Rental Income: proposed $800,000. Rental income reflects a projected IS-date event

calendar.

202 Amphitheater Operation & Management: proposed $786,000. This revenue is based on

the management agreement with Live Nation.

203 Special Event Sponsorship: proposed $00.

204 Tent Rental: proposed $50,000. Tent rental revenue is based on a projected 15 events

scheduled in Trust facilities in 2016/2017.

205 Beer/Alcohol Location Fees: proposed $20,000. Beer and Alcohol Location Fees revenue is

based on a projected 15 events scheduled in Trust facilities in 201612017.

206 Food and Soda Location Fees: proposed $25,000. Food and Soda Location Fees revenue is

based on a projected 15 events scheduled in Trust facilities in 2016/2017.

207 Arts/Merchandise/Sponsor Location Fees: proposed $20,000. Arts, Merchandise, and

Sponsor Fees revenue is based on a projected 15 events scheduled in Trust facilities in 2016/2017.

208 Special Event Electrical: proposed $25,000. Special Event Electrical revenue represents

charges to promoters for electrician services and is based on a projected 15 events scheduled in

Trust facilities in 201612017.

209 BPMT Show Staffing: proposed $10,000. BPMT Show Staffing revenue is based on events

scheduled in Trust facilities in 2016/2017 where event staff charges are not included, in rental fees.

11

210 Box Office Staff and Management: proposed $00.

211 Special Event Contracted Services: proposed $60,000. Special Event Contracted Services

are security and parking personnel required at all Trust hosted events. The revenue is based on a

projected 15 events scheduled in Trust facilities in 2016/2017.

212 Special Event Clean-Up Services: proposed $300,000. Special Event Clean-Up Services

revenue is based on a projected 15 events scheduled in Trust facilities in 201612017.

213 City of Miami Police: proposed $1,600,000. City of Miami Police revenue is based on a

projected 15 events scheduled in Trust facilities in 2016/2017.

214 City of Miami Fire: proposed $400,000. City of Miami Fire revenue is based on a projected

15 events scheduled in Trust facilities in 2016/2017.

215 Parking Space Rental: proposed $25,000. This revenue represents fees charged to

promoters for additional parking locations rented from City of Miami Department of Off-Street

Parking.

216 Special Event Equipment Rental: proposed $15,000. Special Event Equipment Rental

revenue is based on a proj ected 15 events scheduled in Trust facilities in 2016/2017.

217 "Fourth of July: proposed $00. Revenue represents income from the Trust's annual July 4th

celebration.

218 Fourth of July City Services: proposed $00. The City of Miami no longer provides police,

fire rescue and solid waste services for the Trust's annual July 4th celebration.

220 Miscellaneous Services: proposed $159,000. Represents income from various services the

Trust provides promoters, outside of those listed above.

12

221 Park Damage - Events: proposed $100,000. Represents fees charged to promoters for

damages in Bayfront or Museum Parks resulting from Special Events.

222 Special Event Grants: proposed $50,000. Figure represents amount to be generated through

grant applications for Trust sponsored special events.

! !

13

Special Events and Marketing Expenses

2201 Event Coordinator: proposed $74,159. The Event Coordinator is responsible for special

event related activities undertaken by the Trust.

2203 Marketing & Special Event Assistant: proposed $00.

2204 Marketing Director: proposed $60,000. The Marketing Director is responsible for

increasing awareness of and facility rentals for the Trust.


the Special Event employees.

2206 Health & Dental Insurance Contribution: proposed $22,000. These funds will be used to

purchase health, dental, life and dismemberment insurance for Trust Special Event and Marketing

employees.


3% match to Bayfront Park special event and marketing employees! retirement plan.

2207 Day of Show Staffing: proposed $35,000. These funds will be used to pay staff needed for

set-up, teardown and maintenance of events.

2208 Special Event Contracted Personnel: proposed $155,000. These funds will be used to

pay contracted personnel who provide special event parking and security services, as well as

manage the parking operation outside Bayfront Park offices.

2209 Box Office Personnel and Management: proposed $5,000. These funds will be used to pay

box office and ticket auditing crew.

2210 Special Event Electrical Services: proposed $10,000. These funds will be used to pay the

14

j I

I , , i

Trust's certified electrician, who is required on-site during all special events to connect house

power to the promoter's equipment, and these fees are charged back to the promoter.

2211 City of Miami Fire Rescue Service: proposed $400,000. Fire Rescue Service is required

at all special events to ensure the safety and well-being of park visitors.

2212 City of Miami Police: proposed $1,600,000. City of Miami Police representatives are

required at all special events to ensure the security and well-being of park visitors.

2213 Event Cleanup Services: proposed $260,000. These funds will be used to pay during-event

and after-event cleaning contractor.

2214 Parking Space Rental: proposed $5,000. These fees will be used to obtain additional

parking locations, as needed, from the City of Miami Department of Off Street Parking.

2215 Special Event Equipment Purchase: proposed $00.

2216 Special Event Tent Rental: proposed $35,000. These funds will be used to rent tents,

tables, chairs, lights, side-walls and table skilis from the Trust's tent contractor.

2217 Special Event Equipment Rental: proposed $10,000. These funds will be used to rent

equipment from various vendors required for special events.

2218 BPMT Sponsored Events: proposed $40,000. These funds will be used to sponsor various

community events supported and approved by the Bayfront Park Management Trust.

2218.1 BPMT Sponsored Nonprofit Community Events: proposed $00.

2218.2 BPMT Sponsored Holiday Events: proposed $00.

2218.3 BPMT Sponsored New Year's Eve: proposed $110,000. These funds will be used for the

production costs of the Trust's mmual New Year's Eve celebration.

15

2219 Fourth of July: proposed $55,000. These funds will be used for the production costs of the

Trust's annual July 4th celebration.

2220 Fourth of July City S€rvices: proposed $65,000. This expense represents the cost of City

of Miami services, police, fire rescue, trash removal, for the Trust's annual July 4th celebration.

2221 Insurance: proposed $00.

2222 Website Design and Production: proposed $00.

2222.1 Event Booking Software: proposed $00.

2223 Website Hosting, Revision and Maintenance: proposed $8,000. These funds will be used

to pay for website hosting, necessary revisions and maintenance services for the Bayfront Park

Management Trust website.

2224 Marketing Opportunity Fund: proposed $100,000. These funds will be used to undertake

promotions, or other marketing opportunities to further increase the Trust's services to the

community.

2224.1 Event Opportunity Fund: proposed $250,000. These funds will be used to undertake

special events opportunities to further increase the Trust's services to the community.

2225 Advertising: proposed $15,000. These funds will be used to purchase advertising which

includes but is not limit~d to radio, television and online ads, print advertising, or any advertising

outlet/service deemed appropriate to support Trust sponsored events, or to promote Bayfront Park

as a desirable destination for the general public, as well as event planners and promoters.

2226 Broadcast Advertising: proposed $00.

2227 Design and Graphics: proposed $5,000. These funds will be used to contract with a

16

designer to create advertising materials to support Bayfront Park Management Trust sponsored

events, or to promote Bayfront Park as a desirable destination for the general public, as well as

event planners and promoters.

2228 Photographic and Video Services: proposed $4,500. These funds will be used to contract

with photographers and videographers to document events at Bayfront Parle

2229 Brochure and Promoter's Packet Printing: proposed $00.

2230 Promotional: proposed $4,500. These funds will be used to purchase promotional items,

which promote Bayfront Park as a desirable destination for the general public, as well as eveht

planners and promoters.

2231 Special Event Miscellaneous Expenses: proposed $16,530. These funds will be used to

make miscellaneous purchases that arise in the course of doing special events.

2232 Special Event Damages: proposed $00.

17

MAINTENANCE: 301 "CITY CONTRIBUTION 302" HURRICANE REIMBURSEMENT 303" GRANTS 304 " FPL FOUNTAIN CONTRIBUTION 305" Miss CURRY GIFT TO CHALLENGER MEMORIAL 306" CITY CONTRIBUTION FOR CAPITAL IMPROVEMENT 308" LEE & TINA HILLS CONTRIBUTION

TOTAL MAINTENANCE REVENUES

$ $ $ $ $ $ $

$


FISCAL YEAR 201612017

Requested Budget

FY 2016117

$ $ $ $ $ $ $

$

18

Approved Budget

FY 2015116

$

Projected Actual

FY 2015116

$

Approved Budget

FY 2014115

Audited Actual

FY 2014/15

,

EXPENSES

MAINTENANCE: 3301 • Park Maintenance Supervisor 3302· Facilities Coordinator 3303· Maintenance Assislant II 3304· Maintenance Assistant III 3305· Maintenance Assistant IV 3305.1 • Maintenance Assistant V 3305.2· Maintenance Assistant VI 3306 • Turf and Irrigation Specialist 3307· Payrolling Cost 3307.1 • Maintenance Departmenl Overtime 3308· Heallh and Dental Insurance Contribution 3308.1 • Employees Retirement Plan 3309· Challenger Memorial Flower Maintenance

3310· Architectural Advisor 3311· Architectural Advisor Special Projects 3312· Turf Replacement 3313 • New Landscape Plants 3314 • Park Mowing 3315· Park Fence and Site Improvements 3316· Bougainvillea Trimming 3317· Exterminator 3318· Fertilizer & Chemicals

3319· Signage 3320 • General Park Contractor 3321 • Office Cleaning & Maintenance Services 3321.1 • Restrooms Attendants 3322· Pressure Cleaning Equipment Maintenance 3323· Ticket Trailer Maintenance· Purchase 3324· Painting and Accessories 3325 • Uniforms 3326 • Park Vehicle Maintenance and Repair 3327· Purchase of a New Closed Van

3328· Equipment Leasing and Rentals 3328.1 • EqUipment Purchase 3328.2· Equipment Repairs 3329· Miscellaneous Supplies 3330· Gator Maintenance and Repairs

-[ 3331 • Park Electrician Ongoing Maintenance 3332· Lift Stalion and Pump Service 3333 • Electrical Maintenance Materials 3334· Bulbs, Fixtures and Poles

3335 • Air Conditioner Replacement Cost 3336· Air Cond'ltioning Maintenance Contract 3337 • Alarm Monitoring Services

3338 • Dade County Water and Sewer 3339· FPL Utilities

$ $ $ $ $ $ $ $ $ $ $ $ $

$ $ $ $ $ $ $ $ $

$ $ $ $ $ $ $ $ $ $

$ $ $ $ $

$ $ $ $

$ $ $

$ $



Requested Budget

FY 2016/17

65,000 $ 48,048 $ 35,000 $ 38,621 $ 35,000 $ 35,000 $ 35,000 $ 45,649 $ 30,000 $ 41,500 $ 70,000 $ 10,000 $

$

$ $

7,500 $ 5,000 $

$ $ $

3,000 $ 10,000 $

3,000 $ 250,000 $ 20,000 $ 85,000 $ 10,000 $

$ 7,000 $ 5,000 $ 7,500 $

$

2,000

16,000 7,000

10,000

21,000 2,000

10,000 7,000

5,000 4,000

85,000 180,000

19

Approved Budget

FY 2015/16

74,865 42,478 43,680 36,782 39,716 31,474 35,360 45,649 30,000 41,500 65,000

9,500

7,500 5,000

3,000 10,000

3,000 150,000 20,000 85,000 10,000

6,000 5,000 7,500

2,000

15,000 7,000

10,000

21,000 2,000

10,000 7,000

5,000 4,000

85,000 180,000

$ $ $ $ $ $ $ $ $ $ $ $ $

$ $ $ $ $ $ $ $ $

$ $ $ $ $ $ $ $ $ $

Projected Actual

FY 2015/16

71,000 40,000 41,000 35,000 37,500 30,000

40,000 30,000 50,000 53,500

9,500

1,000

2,600 2,000

2,000 250,000

20,000

1,500

7,000 2,000 4,500

2,000

15,000 2,000 3,500

21,000 1,500 7,000 7,000

2,000 1,500

75,000 180,000

$ $ $ $ $ $ $ $ $ $ $ $ $

Approved Budget

FY 2014/15

71,300 40,455 41,600 35,030 37,825 29,975

43,475 26,700 45,160 55,000

7,500 5,000

3,000 10,000

3,000 150,000 20,000 85,000 10,000

6,000 5,000 7,500

2,000

15,000 7,000

10,000

21,000 2,000

10,000 7,000

5,000 4,000

85,000 165,000

$ $ $ $ $ $ $ $ $ $ $ $ $

Audited Actual

FY 2014/15

71,300 39,989 43,410 35,852 22,913 31,010

40,413 27,649 53,027 51,040

11,390 543

1,740 2,020

2,954 250,252 20,153

1,389

6,956 3,476 4,494

1,768

14,842 1,769 3,510

22,793 1,465 7,640 7,273

2,456 1,297

63,565 179,095

EXPENSES

MAINTENANCE: 3340 - Trash Removal Fee 3341 - Private Trash HaUling 3342 - Maintenance ofTrash Compactor 3343 - New Garbage Barrels

3344 - Park Vehicle Insurance

3345 - Chemicals 3346 - Cleaning Supplies - Other 3346,1 - Trash Bags 3346,2 - Hand Towels 3346,3 - Toilet Tissue 3346.4 - Hand Soap 3347 - Tool Purchases 3347,1 - Fuel 3348 - Miscellaneous

3349 - General Plumbing Repair and Maintenance 3350 - Maintenance of Irrigation Pumps 3351 - Turf and Irrigation Supplies

3352 - Private Security 3353 - Purchase of Hand Radios 3354 - Maintenance and Repair of Hand Radios 3355 - Maintenance Safety Training 3356 - Facilities Cleaning Contractor 3357 - Infrastructure Studies & Expenses 3358 - Seawall Cleaning

MUSEUM PARK:

4500,21 - Museum Park Landscape Contractor 4500,31 - Museum Park Maintenance Overtime 4501 - Museum Park Landscape Supplies 4502 - Museum Park Infrastructure & Furnishing 4503 - Museum Park Electricity 4504 - Museum Park Water & Sewer 4505 - Museum Park Con sum abies 4506 - Museum Park Security 4507 - Museum Park Fence and Site Improvements 4508 - Museum Park Contingency

FOUNTAIN:

5501 - Fountain Contract and Services 5502 - Computer Maintenance 5503 - Chemicals 5504 - Filter and Screens 5505 - Miscellaneous Maintenance

TOTAL MAINTENANCE EXPENSES

$ $ $ $

$

$ $ $ $ $ $ $ $ $

$ $ $

$ $ $ $ $ $ $

$ $ $ $ $ $ $ $ $ $

$ $ $ $ $

$



Requested Budget

FY 2016/17

1,000

5.000

1,500 26,000 2,000 2,000 1,500 1,000

20,000 2,500

6,000 2,500

20,000

150,000

2,000 2,500

50,000

120,000

30,000 75,000

150,000 100,000 75,000

300,000 25,000

125,000

15,000

15,000

2,575,318

$ $ $ $ $ $ $ $ $

$

20

Approved Budget

FY 2015116

1,000

5,000

1,500 26,000 2,000 2,000 1,500 1,000

20,000 2,500

6.000 2,500

20,000

150,000

2,000 2,500

120,000 20,000 30,000 75,000

150,000 100,000 75,000

300,000 25,000

105,000

15,000

15,000

2,431,504

$ $ $ $ $ $ $ $ $

$ $ $

$ $ $ $ $ $ $

$

Projected Actual

FY 2015/16

3,000

250 20,000

2,000 1,500

250 50

10,000 1,500

5,000

7,500

140,000

500

120,000

10,000 13,000

65,000 10,000

140,000 3,000

13,000

2,500

1,615,550

$ $ $ $ $ $ $ $ $

$

Approved Budget

FY 2014/15

1,000

5,000

1,500 15,000 2,000 2,000 1,500 1,000

20,000 2,500

6,000 2,500

20,000

150,000

2,000 -2,500

120,000 20,000 30,000 75,000

150,000 100,000 75,000

300,000 25,000

105,000

15,000

15,000

2,336,020 $

Audited Actual

FY 2014/15

3,229

228 16,501 2,029 1,201'

280 34

11,370 1,426

5,681 322

6,394

140,383

650

123,119

8,535 8,996

68,388 12,653

139,050 2,800

12,073

2,500

1,597,286

-f

Bayfront Park Management Trust Operating Budget Notes to Proposed Budget for 2016/2017 EXHIBIT 300 Maintenance

Maintenance Revenue

301 City Contribution: proposed $00.

302 Hurricane Reimbursement: proposed $00. Line item is included in the budget in the event

of a hurricane.

303 Grants: proposed $00.

304 FPL Fountain Contribution: proposed $00.

305 Miss Curry Gift to Challenger Memorial: proposed $00.

306 City Contribution for Capital Improvements: proposed $00.

21

Maintenance Expenses

3301 Parl{ Maintenance Supervisor: proposed $65,000. The Park Maintenance Supervisor is

responsible for the management and coordination of all maintenance crews and related activities

of the Trust.

3302 Facilities Coordinator: proposed $48,048. The Facilities Coordinator reports to the Park

Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities.

3303 Maintenance Assistant II: proposed $35,000. The Maintenance Assistant II reports to the

Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities.

3304 Maintenance Assistant III: proposed $38,621. The Maintenance Assistant III reports to the

Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities.

3305 Maintenance Assistant IV: proposed $35,000. The Maintenance Assistant IV reports to

the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust

facilities.

3305.1 Maintenance Assistant V: proposed $35,000. The Maintenance Assistant V reports to


facilities.

3305.2 Maintenance Assistant VI: proposed $35,000. The Maintenance Assistant VI reports to


facilities.

3306 Turf & Irrigation Specialist: proposed $45,649. The Turf & Irrigation Specialist reports

to the Park Maintenance Supervisor, and works to ensure the health and vitality of the flora in

22

Trust facilities.


the Maintenance Department employees.

3307.1 Maintenance Department Overtime: proposed $41,500. These funds will be used for

overtime hours worked by the Maintenance Department employees necessary for maintaining

Bayfront Park.

3308 Health and Dental Insurance Contribution: proposed $70,000. These funds will be used

to purchase health, dental, life and dismemberment insurance for the Maintenance Department

employees.


3% match to Bayfront Park maintenance employees' retirement plan.

3309 Challenger Memorial Flower Maintenance: proposed $00.

3310 Architectural Adviser: proposed $00.

3311 Architectural Adviser - Special Projects: proposed $00.

3312 Turf Replacement: proposed $7,500. These funds will be used to purchase replacement

turf on an as needed basis.

3313 New Landscape Plants: proposed $5,000. Theses funds will be used to replace damaged or

dying plants as needed.

3314 Mowing Services: proposed $00.

3315 Fence and Site Improvements: proposed $00.

3316 Bougainvillea Trimming: proposed $00.

23

3317 Exterminator: proposed $3,000. These funds will be used for a contract exterminator, to

keep rodents and insects to a minimum in Trust facilities.

3318 Fertilizer & Chemicals: proposed $10,000. These funds will be used to fertilize the turf,

palms, shrubs and deciduous trees in Bayfront and Museum Parks.

3319 Signage: proposed $3,000. These funds will be used for maintenance of existing signage in

Bayfront Park.

3320 General Park Contractor: proposed $250,000. These funds will be used to contract with

City of Miami approved General Contractors for necessary and ongoing repairs required to

maintain Trust facilities, often resulting from event related damages.

3321 Office Cleaning & Maintenance: proposed $20,000. These funds will be used to contract

a cleaning service provider to clean the Bayfront Park Offices.

3321.1 Restroom Attendants: proposed $85,000. These funds will be used to contract a cleaning

service provider to clean the restrooms at Bayfront Park.

3322 Pressure Cleaning Equipment Maintenance: proposed $10,000. These funds will be

used to maintain pressure and stearn cleaners owned by the Trust.

3323 Ticket Trailers Maintenance and Purchase: proposed $00.

3324 Painting & Accessories: proposed $7,000. These funds will be used to maintain Bayfront

Park's structures.

3325 Uniforms: proposed $5,000. These funds are used to purchase and maintain uniforms for

the park maintenance staff.

3326 Park Vehicle Maintenance and Repairs: proposed $7,500. These funds will be used for

24

routine maintenance and repairs of the Park's pick~up trucks. This will include tires, tune~ups and

complete vehicle maintenance.

3327 Purchase of New Closed Van: proposed $00.

3328 Equipment Leasing & Rentals: proposed $2,000. These funds will cover costs to lease

and/or rent equipment associated with Park upkeep and maintenance.

3328.1 Equipment Purchase: proposed $00.

3328.2 Equipment Repairs: proposed $15,000. These funds will cover the cost ofa wide range

of equipment repairs necessary for the ongoing maintenance of Bayfront and Museum Parks.

3329 Miscellaneous Supplies: proposed $7,000. These funds will allow designated staff . members to purchase miscellaneous supplies as the need arises.

3330 Gator Maintenance & Repairs: proposed $10,000. These funds will be used for

maintenance and repair of the Trust's five John Deere Gators.

3331 Park Electrician Ongoing Maintenance: proposed $21,000. These funds will be used to

allow the park electrician to develop and maintain maintenance and an upgrade schedule ofthe

park's electrical system.

3332 Lift Station and Pump Service: proposed $2,000. These funds would be used to maintain

Bayfront Park's lift stations and pit pumps.

3333 Electrical Maintenance Materials: proposed $10,000. These funds will be used to

purchase lamps, fuses, receptacles, switches, and miscellaneous hardware related to the Bayfront

Park electrical system. This will cover most fixtures within park buildings ~~ administrative

offices, service buildings, maintenance buildings, and the amphitheater: fluorescent bulbs,

25

standard incandescent bulbs, wall duplex receptacles, single-pole switches, cover plates, and

small-amperage fuse breakers.

3334 Bulb Fixtures & Poles:. proposed $7,000. These funds will be used to replace burnt out

bulbs and damaged and missing electrical poles in Trust facilities.

3335 Air Conditioner Replacement Cost: proposed $00.

3336 Air Conditioning Maintenance Contract: proposed $5,000. These funds will be used to

enter into a service contract with a vendor to provide air conditioning maintenance in the park's

administrative offices, amphitheater, laser tower, fountain booth and south end service building.

3337 Alarm Monitoring Services: proposed $4,000. These funds will be used for alarm

monitoring services in the administrative offices, the fountain control booth and the south end

service building.

3338 Miami-Dade County Water and Sewer: proposed $85,000. These funds will be used for

all water and sewage services supplied by Miami-Dade County Water & Sewer Department.

3339 FP&L Utilities: proposed $180,000. These funds will be used to purchase electrical

services from FP&L and include an increase to cover projected rate changes.

3340 Trash Removal Fee: proposed $1,000. These funds will cover costs imposed by the city to

transport trash from the park to appropriate disposal sites.

3341 Private Trash Hauling: proposed $00. Services provided at no charge through City of

Miami agreement.

3342 Maintenance of Trash Compactor: proposed $00.

3343 New Garbage Barrels: proposed $00.

26

3344 Park Vehicle Insurance: proposed $5,000. These funds will be used to purchase insurance

for the Park's trucks.

3345 Chemicals: proposed $00.

3346 Cleaning Supplies: proposed $1,500. These funds will be used to purchase cleaning

supplies and other materials needed to keep the park's administrative offices clean.

3346.1 Trash Bags: proposed $26,000. These funds will be used to purchase trash bags for all

park needs.

3346.2 Hand Towels: proposed $2,000. These funds will be used to purchase hand towels for

use in park's restrooms.

3346.3 Toilet Tissue: proposed $2,000. These funds will be used to purchase toilet tissue for use

in park's restrooms.

3346.4 Ha~d Soa.l2!. proposed $1,500. These funds will be used to purchase hand soap for use in

park's restrooms.

3347 Tool Purchases: proposed $1,000. These funds will be used to purchase all tools necessary

to maintain Trust facilities. This includes hand or power tools needed for routine maintenance.

3347.1 Fuel: proposed $20,000. These funds will be used to purchase fuel for park's vehicles and

power equipment.

3348 Miscellaneous: proposed $2,500. These funds will be used for miscellaneous maintenance.

3349 General Plumbing Repair and Maintenance: proposed $6,000. These funds will be used

for plumbing repair and maintenance throughout Bayfront Park, all restrooms, toilets, sinks, and

showers in the amphitheater, south end service building, light tower complex, and administrative

27

offices.

3350 Maintenance of Irrigation Pumps: proposed $2,500. These funds will be used to maintain

the Park's irrigation pumps, located in the pump station adjacent to the Mildred & Claude Pepper

Fountain and the south end service building.

3351 Turf and Irrigation Supplies: proposed $20,000. These funds will be used to maintain and

upgrade Bayfront and Museum Parks' turf and irrigation system.

3352 Private Security: proposed $150,000. These funds will be used to hire private security,

from an existing City of Miami contractor, to provide 24-hour security in Bayfront Park.

3353 Purchase of Hand-Radios: proposed $00.

3354 Maintenance and Repair of Hand-Radios: proposed $2,000. These funds will be used to

maintain the two-way radio system, for use by park staff and for rental to promoters.

3355 Maintenance Safety Training: proposed $2,500. These funds will be used for safety

training classes for the park's maintenance staff.

3356 Facilities Cleaning Contractor: proposed $00.

3357 Infrastructure Studies and Expenses: proposed $00.

3358 Seawall Cleaning: proposed $50,000. These funds will be used for cleaning of the seawall

along the baywalk in Bayfront Parle

28

Museum Park Maintenance

4500.21 Museum Park Landscape Contractor: proposed $120,000. The Museum Park

Landscape Maintenance Contractor is responsible for partial mowing and trimming maintenance

of Museum Park.

4501 Museum Park Landscape Supplies: proposed $30,000. These funds will be used to

obtain landscape materials for Museum Park, such as mulch, plants, etc.

4502 Museum Park Infrastructure & Furnishing: proposed $75,000. These funds will be

used to maintain infrastructure in Museum Park.

4503 Museum Park Electricity: proposed $150,000. These funds will be used to pay for

electricity in Museum Park.

4504 Museum Parl{ Water & Sewer: proposed $100,000. These funds will be used for all

water and sewage services in Museum Park.

4505 Museum Park Consumables: proposed $75,000. These funds will be used to purchase

trash bags, fuel, and irrigation supplies for Museum Park.

4506 Museum Park Security: proposed $300,000. These funds will be used to hire private

security, from an existing City of Miami contractor, to provide 24~hour security in Museum Park.

4507 Museum Park Fence and Site Improvements: proposed $25,000. These funds will be

used to maintain the fence surrounding Museum Park, and additional site improvements.

4508 Museum Park Contingency: proposed $125,000. These funds will be used for any

unforeseen Museum Park expenses incurred during the year.

29

Mildred & Claude Pepper Fountain

5501 Fountain Maintenance Service Contract: proposed $00. Maintenance staff maintains the

Mildred and Claude Pepper Fountain in Bayfront Park.

5502 Fountain Computer Maintenance: proposed $00.

5503 Chemicals: proposed $15,000. These funds will be used to purchase chlorine for the

Mildred and Claude Pepper Fountain in Bayfront Parle

5504 Filters and Screens: proposed $00.

5505 Miscellaneous Maintenance: proposed $15,000. These funds will be used for unforeseen

expenses associated with the Mildred and Claude Pepper Fountain in Bayfront Park.

30

Bayfront Park Management Trust Operating Budget Notes to Proposed Budget for 2016/2017 EXHIBIT Depreciation

Expense

Depreciation Expense: proposed $300,000. This figure represents the decrease in value over-

time of the Trust's assets and is a function of generally accepted accounting principles.

31

BAYFRONTPARK

MANAGEMENT TRUST

CAPITAL IMPROVEMENT BUDGET



FIXED ASSETS & LAND IMPROVEMENTS

Purchase of Fixed Assets Park Structures & Pathways Park Wayfindlngs & Furnishings Park Tree Canopy Expansion Fountain Project WI·Fi Network


BAYFRONT PARK MANAGEMENT TRUST CAPITAL BUDGET

FISCAL YEAR 201612017

33

Requested Budget

FY 2016/17

2,000,000

150,000 500,000 200,000 50,000

1,000,000 100,000

2,000,000

Bayfront Park Management Trust Capital Improvement Budget Notes to Proposed Budget for 2016/2017 EXHIBIT 600 Board Designated Capital Improvement Fund: $2,000,000

Expenses

Fixed Assets and Land Improvements

Purchase of Fixed Assets: proposed $150,000. These funds will be used to replace and acquire

new equipment (computers, printers, scanners, etc) over $750.

Park Structures & Pathways: proposed $500,000. These funds will be used for park pathways

beautification, with a particular focus on the Baywalk.

Park Wayfindings & Furnishings: proposed $200,000. These funds will be used for park

signage and furnishings, including but not limited to benches and trash receptacles.

Park Tree Canopy Expansion: proposed $50,000. These funds will be used for expansion of

the park tree canopy.

Fountain Project: proposed $1,000,000. These funds will be used for improvements to the

fountain.

Wi-Fi Network: proposed $100,000. These funds will be used for the installation of a Wi-Fi

Network connection in Bayfront Park.

34

REVENUES

GENERAL REVENUES SPECIAL EVENTS & MARKETING REVENUES MAINTENANCE REVENUES RESERVE FUND TRANSFER

TOTAL REVENUES

EXPENSES

ADMINISTRATIVE EXPENSES SPECIAL EVENTS & MARKETING EXPENSES MAINTENANCE EXPENSES TRANSPORTATION INFRASTRUCTURE SUPPORT DEPRECIATION EXPENSES

TOTAL EXPENSES

NET INCOME



TOTAL NET BUDGET

BOARD DESIGNATED RESERVE FUND

• Projections based on actual and known expenses through May 31,2016

BAYFRONT PARK MANAGEMENT TRUST OPERATING & CAPITAL BUDGET SUMMARY


REQUESTED APPROVED BUDGET BUDGET FY 16117 F't 15116

$ 850,000 $ 735,000 $ 4,445,000 $ 3,630,000 $ $ $ 1,930,000 $ 2,200,000

$ 7,225,000 6,565,000

$ 987,643 $ 956,968 $ 3,362,039 $ 2,626,508 $ 2,575,318 $ 2,431,504 $ $ 250,000 $ 300,000 $ 300,000

$ 7,225,000 6,565,000

$

$ 2,000,000 3,000,000

$ 2,000,000 3,000,000

$

$ 1,000,000

35

PROJECTED • APPROVED AUDITED ACTUAL BUDGET ACTUAL FY 15116 FY 14115 FY 14115

878,000 317,000 660,152 4,748,000 3,578,000 4,654,145

138,550 1,950,000

5,764,550 5,845,000 5,514,297

687,850 698,480 785,423 3,161,150 2,310,500 2,937,602 1,615,550 2,336,020 1,597,286

300,000 300,000 323,276

5,764,550 5,845,000 5,643,587

(129,290)

2,500,000

2,500,000

REVENUES BY TYPE REQUESTED BUDGET FY 16/17

270/0

0% 61%

DGENERAl REVENUES eSPECIAL EVENTS & MARKETING REVENUES DMAINTENANCE REVENUES DRESERVE FUND TRANSFER

EXPENSES BY TYPE REQUESTED BUDGET FY 16/17

40/0 14%

37%

DADMINISTRATIVE EXPENSES eSPECIAL EVENTS & MARKETING EXPENSES DMAINTENANCE EXPENSES IJDEPRECIATION EXPENSES

36

---------------------

$5,000,000 $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000

$500,000 $-

3500000

3000000

2500000

2000000

1500000

1000000

500000

o

GENERAL REVENUES

-~---------------- --------------

REVENUE COMPARISON

BAUDITED ACTUAl, FY 14/15

o REQUESTED BUDGET FY 16/17

SPECIAL EVENTS & MARKETING REVENUES

EXPENSE COMPARISON

BAUDlTED Ac:TUAL FY 14/15

MAINTENANCE REVENUES

o REQUESTED BUDGET FY 16/17

RESERVE FUND TRANSFER

ADMINISTRATIVE EXPENSES SPECIAL EVENTS & MAINTENANCE EXPENSES TRANSPORTATION DEPRECIATION EXPENSES MARKETING EXPENSES INFRASTRUCTURE SUPPORT

37

Turf & Irrigation Specialist

Part-Time Electricians

Independent Contractors

BA YFRONT PARK MANAGEMENT TRUST ORGANIZATIONAL CHART FISCAL YEAR 2016 - 2017

Bayfront Pari< Management Trust

Receptionist I Secretary

Facilities Coordinator Administrative Assistant HR & Office Coordinator

Maintenance Assistant 2 Bookkeeper

Maintenance Assistant 3




38

Part-Time Event Staff

bayfront park - miamiegov.ci.miami.fl.us/legistarweb/attachments/86925.pdfmildred and claude pepper...

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