bb project overview - define stage - improving timeliness of industrial procurements
DESCRIPTION
As a part of course requirements for NAVSEA LSS College BB program.TRANSCRIPT
Improving the Timeliness of Procurements
Industrial Operations Division
Surface Forces Logistics Center
United States Coast Guard
Improve the timeliness of procurement request fulfillment for the industrial program
• The procurement request fulfillment process for the Coast Guard Industrial Program currently takes an average of 9.3 days for a single Type 32 purchase. Procurements are currently fulfilled at ten locations around the Coast Guard, and the average time to make a purchase at each site ranges from 1.9 to 39.1 days according to a recent study. To meet customer needs, procurements fulfillment should be completed within 5 days. The problem has existed for several years.
Project Team
Executive Sponsor• O-6 Chief of Industrial
Operations Division
Value Stream Champion• O-3 Chief of Procurement
Branch
Lead Black Belt• NAVSEA BB student
Assisting Black Belts• Two graduates of NAVSEA BB
Green Belt• Graduate of NAVSEA GB
Team Members• Three business
managers at Industrial Support Activities
• Two petty officers who specialize in industrial procurements
• One industrial manager
Notional Project Schedule
SIPOC
Supplier Input Process Output Customer
Business Manager
Shop Foreman
Industrial Manager
Completed Procurement Request (aka brownsheet or PR)
Review PR
Determine possible sources
Obtain quotes, if required
Determine appropriate vendor
Prepare order
Purchase order (by credit card) to the vendor
Vendor
Preliminary Communications Plan
Target AudienceMessage Delivery
MechanismsKey Messages
•Industrial Managers at the Industrial Support Activities•Shop supervisors•Business Managers•Procurement specialists•Senior leadership at the Industrial Operations Division•Oversight officials at the USCG Program Office for Competitive Sourcing (CG-81C)
•Email•Presentations at IM Conferences•Handout sheets•Notices to post on employee bulletin boards•Talking points for All Hands sessions at industrial facilities
Decision already made that procurement management will be consolidated at SFLC-IOD.
No civilian RIF will be considered.
Current procurement fulfillment process unsat with average PR taking 9.3 days to execute.
New process will meet or exceed customer requirement of 5 day turnaround for Type 32 purchases.
New process must support regulatory and CFO compliance oversight and enforcement.
For additional information, contact Peter Stinson (http://contact.peterstinson.com)