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F:/Apps/Dapp/Lectnote/CC/letter-investment banking Slide 1

Careers Education & Placement Careers Education & Placement CentreCentre

Resume Session - BBA I & IIResume Session - BBA I & II

DateDate : 1 December,1999 (Wednesday): 1 December,1999 (Wednesday)

Time : 4:00 p.m. - 5:00 p.m.Time : 4:00 p.m. - 5:00 p.m.

Venue : P2, CYM Physics BldgVenue : P2, CYM Physics Bldg


Careers Education & Placement Careers Education & Placement CentreCentre

Ms Cindy ChanMs Cindy Chan

Acting Senior ManagerActing Senior Manager

Email: [email protected]: [email protected]

Homepage: http://www.hku.hk/cepcHomepage: http://www.hku.hk/cepc


ObjectivesObjectivesThis session will help you to be aware of• why are you interested in being an intern• why are you interested in being an intern with that

particular company• what is the intern expected to do• what primary tasks do you think you can do• what personal attributes, skills and achievements

and academic strengths do you have that make you do the job well

• what contribution do you think you could make• what is in it for the employer to hire you


Available opportunitiesAvailable opportunities

Internship positions (in various depts) inInternship positions (in various depts) in

• Morgan Stanley Dean WitterMorgan Stanley Dean Witter

• Merrill LynchMerrill Lynch

• Goldman SachsGoldman Sachs


Application LetterApplication LetterContentsContents• where did you learn about this position

• why are you interested in being an intern

• why this particular company

• what do you have that make you do the job well

• what contribution can you make

• what is in it for the employer to hire you

• when are you available for interview


Covering LetterCovering Letter

Basic knowledge of cover letter

• Limit it to one page

• A4 size quality paper

• Be brief and specific - don’t re-produce your resume

• be addressed to the relevant named person in the organization


Why am I interested in being an Why am I interested in being an internintern

• to gain valuable first-hand experience in the industry.

• to gain exposure to one of the world's premier financial services firms

• to have an opportunity to work with an unmatched team of professionals

Add value • to apply research skills learnt in school to business

context


Why are you interested in the Why are you interested in the company??company??

Research!! • recruitment talk• career booklet• company file/newspaper cutting file• world wide web (e.g. South China Morning Post

Archive) • alumni contact/friends


WebsitesWebsites

• Morgan Stanley Dean Witter

<http://www.msdw.com>

• Goldman Sachs

<http://www.gs.com>

• Merrill Lynch

<http://www.ml.com>


Why that company?Why that company?

Merrill Lynch - respect for individual, opportunity to work with bright individuals with diverse skills and experience, employee-friendly policies

Morgan Stanley Dean Witter - sets standards of expertise and leadership


What are you expected to do and What are you expected to do and how well can you performhow well can you perform

•Do Exercise One

e.g Investment Analysts

Make sophisticated financial analysisConduct researchGive presentations


What qualities are requiredWhat qualities are required• teamwork

• problem solving

• creative thinking

• communicate persuasively

• adventurous

• analytical

• comfortable working with numbers

• make the most of every opportunity

• leadership

• interpersonal

• client-focused…etc


Can you do the job well?Can you do the job well?

What REVELENT personal attributes, skills, achievements, academic strengths do you have that make you think you can do the job well?

Give specific examples


ExerciseExerciseTelling:

I can provide investment advice to your clients and update market news for your company.

Selling:

I enjoy reading xxx News to keep abreast of the stock market and to identify investment opportunities. With a strong business sense, I managed to made of profit of HK$5,000 from a principal of 50,000 in the last 3 months. With an increasing confident on my analysis, I have been sharing my insights with my family members.


ExerciseExercise

Telling:

I am a self-starter with excellent leadership abilities. I believe these qualities will be an asset to your company.

Selling:

In my last summer job, I took the initiative to help the supervisor set up a systemic filing system, ...This system allows the team to retrieve information easily and effectively.


Format for Cover LetterFormat for Cover Letter Your Address

DateThe person’s nameJob titleEmployer nameAddress

Dear (Mr/Mrs/Ms Surname),

Ref: (Position)

Introduction - Explain why you are writing

Middle paragraph/s - Match your qualification, experiences, and achievements with the primary tasks of the appointee. Make them interested in meeting you!


Penultimate paragraph - Say what you are attracted by this employer and occupation.

Closing paragraph - Leave the way open for further communication.

Yours sincerely,

Your name

Format for Cover LetterFormat for Cover Letter … cont’d … cont’d


Opening - Example 1Opening - Example 1Thank you very much for taking the time to speak with me at the recruitment talk on November 24 at The University of Hong Kong. Being a business student in my final year, I am writing to express my sincere interest in the position of Investment Analyst with Merill Lynch.


Opening - Example 2Opening - Example 2

I am delighted to learn from my course supervisor Mr Edward Chiu that you are looking for a high calibre student with strong teamwork skills to join your Human Resources team as an intern, I take the liberty to introduce my backgound to you.


22nd para - Why me?nd para - Why me?

. Being an outgoing student with above average academic results, I was selected to participate in a XXX program organised by my secondary school. Apart from attending a series of leadership training courses, I worked closely with 5 other classmates to assess the mobile phone industry in Hong Kong. By analysing the raw data that we collected from magazines and senior managers of leading telecommunication companies, we were able to project the future development of the industry. The results and presentations of this projects were beyond our supervisor’s expectation and it was awarded the xxxx .


3 3 rd para - Why me?rd para - Why me?To prepare myself for the business world, I used the last summer vacation to gain more work experience . My main responsibilities as an Promoter at Aeon were to pursuade the passing-by apply for our company’s visa card during road shows. My customer-focused attitude succeeded in attracting over 30 applications per day, which was among one of the top five records. On several occasions, I managed to convince people who have bad impression on credit cards to apply for for one.


44th para - Why Goldman Sachsth para - Why Goldman Sachs

I am particularly interested in Goldman Sachs because of its strong reputation worldwide, long history and its philosophy to provide the best possible results for its clients. I believe that my personal qualities would enable me to work in a challenging and fast-pace working environment as in Goldman Sachs.


ClosingClosing

I am excited to further my relationship with Goldman Sachs and I look forward to hearing from you soon.

Thank you for your time and consideration.


ResumeResumeContentsContents• Personal particularsPersonal particulars• Summary statementSummary statement• Career objectiveCareer objective• Schools attendedSchools attended• Qualification and examination resultQualification and examination result• Thesis/projectThesis/project• Awards receivedAwards received• Working experienceWorking experience• Extra-curricular activitiesExtra-curricular activities• SkillsSkills• HobbiesHobbies• ReferenceReference


Basic Knowledge of ResumesBasic Knowledge of Resumes

• Keep it to 1-2 pagesKeep it to 1-2 pages

• Use quality A4 paper and matching Use quality A4 paper and matching envelopeenvelope

• Neat and clear presentationNeat and clear presentation

• Include information that is relevant to Include information that is relevant to the jobthe job

• Leave out expected salary unless Leave out expected salary unless asked forasked for


Information to be includedInformation to be included

Personal InformationPersonal Information

• Include only relevant information (e.g. telephone number, address, e-mail)

• Information on your height, weight, place of birth, gender, marital status etc is not needed.

• Don’t take up too much space with this section


Information to be included Information to be included (cont’d)(cont’d)

Summary Statement (value adding)

• It underscores the important message in the cover letter

• It repeats the key words in the cover letter

• It leads into the career objective


Summary - ExampleSummary - Example

An undergraduate at the University of Hong Kong with a major in Business. Able to work under pressure and possess effective communication and interpersonal skills. Willing to face challenges and have commitment and drive to succeed. Actively participated in extra-curricular activities during University career and enjoy team work. Proficient in English and Cantonese.



Career Objective (value adding)

Tell the employer

• what type of job you are looking for,

• what type of industry,• what skills would you like to apply to his

position.


Career ObjectiveCareer Objective

me-me trap:

“ A trainee position in a well established investment house where I can gain experience in buying and selling stocks”

Revision:

“ A trainee position in a well established investment house where I can use my background in finance to buy and sell stocks .”



Education

• Start with your MOST RECENT education and work backwards

• Give the name of the University, the title of the degree in full, date of graduation and final year project title, if relevant

• Other relevant training courses that you have attended



Work ExperienceWork Experience• Start with your most recent or most relevant

experience,

• Give the company name, period of employment and job title,

• Describe your duties and responsibilities,

• Show what your have done rather than simply tell (statement of achievements, showing result).



Extra-Curricular Activities Extra-Curricular Activities

• Include student activities, committees, sports or responsible positions that you have held,

• Include related achievements,

• Include title, period, statement of responsibilities, and statement of achievement as with “Work Experience”.



SkillsSkills

• Include other qualifications that are relevant to the company

e.g. language and computer skills


Hobbies and InterestHobbies and Interest• Useful if they are relevant to your career

objective.• Avoid being too general such as “reading” or

“sports”,• Be specific and list achievement, if any

e.g. reading detective stories, war game strategies, literature classics etc.,

bird-watching and keeping log book of species seen,

hiking, improved from grade __,

walks to grade __ walks.


Professional MembershipProfessional Membership

• If it is relevant to your career objective, put it down

e.g.Student Member of

The Institute of Bankers


Expected SalaryExpected Salary

• Leave it out unless it is asked for.

• Do some research and find our what news recruits are paid in that industry.

• state a range

?? HK$ 10,000 - HK$20,000

HK$ 10,000 - HK$12,000


Resume FormatResume Format

Name

Address

Contact Numbers

Summary

Career Objective

Education

Extra-Curricular Activities:

(Position, Organisation, Period, Statement of responsibilities (use action words to show skills))

Statement of achievement (showing results)


Resume FormatResume Format• Work Experience

(Position, Organisation, Period, Statement of responsibilities (use action words to show skills))

Statement of achievement (showing results)• Hobbies and Interest• Skills and other qualifications relevant to the

company • References

(Ideally three referees, not relatives, to comment on your ability, character, attitude to work, achievements)

• Expected Salary (unless asked for)


The DOsThe DOs• write the resume yourself• make it error free• make it look good• stress your accomplishments• be brief and specific • be honest• keep it lively - use action words (e.g.

organised, participated, handled..etc)• address to the right person


The DON’TsThe DON’Ts

• Incomplete Information

• Poor layout

• Too fancy/complicated

• Incorrect dates (e.g. date of birth, year of graduation)


Your ChallengeYour Challenge

To show where you are different or better than your competitors!

Add value - your experiences inside and outside of school will set you apart from your peers.


RememberRememberThe resume and covering letter are yourThe resume and covering letter are your

own personal marketing document own personal marketing document

no standard formatno standard format

Your can read examples of resumes, Your can read examples of resumes, but don’t copy them.but don’t copy them.

Make one for yourself. Make one for yourself.


Other ResourcesOther Resources

• The Resume Writing Workbook• Write for the job• Getting the job you really want• Write, giving full details (video)• The Miracle Resume (video)• Language Centre• More .......

Careers Library, 3/F, Meng Wah Complex


Tell meTell me• why are you interested in being an intern• why are you interested in being interns with that

particular company• what is the intern expected to do• what primary tasks do you think you can do• what personal attributes, skills and achievements

and academic strengths do you have that make you do the job well

• what contribution do you think you could make• what is in it for the employer to hire you


QUESTIONSQUESTIONS

ANSWERSANSWERS

bba i

Documents

established

careers education

personal attributes

cover letter

career objective

expected salary

academic strengths

primary tasks