Bio-based IndustriesJoint Undertaking

BBI JU Call 2020- Submission

and evaluation of proposals

Project Officer

Brussels, 22 April 2020

Ana RUIZ SIERRA

Content:

Process from submission to grant signature

Submission

Admissibility and

eligibility check

EvaluationGrant

preparationGrant

signature

SubmissionAdmissibility and eligibility

checkEvaluation

Grant preparation

Grant signature

1. Submission

How to submit a proposal? BBI JU website

BBI JU website – documents available

SEDIA- Funding and Tenders Portal

Call identifier

H2020-BBI-JTI-2020

Once you have found the topic…

ECAS password

Registration and PIC

Submission in SEDIA

Don’t wait until

the last minute!

Deadline 3

September 2020

SubmissionAdmissibility and eligibility

checkEvaluation

Grant preparation

Grant signature

2. Admissibility and eligibility check

ADMISSIBILITY CRITERIA

• Submitted via official online submission system (before the call deadline) and it is readable,

accessible and printable

• The proposal is complete (administrative forms and technical annexes)

• The proposal includes a draft plan for the exploitation and dissemination of the results

SubmissionAdmissibility and eligibility

checkEvaluation

Grant preparation

Grant signature

ELIGIBILITY CRITERIA

• Content in line with the topic description in the call

Are you submitting more than 1 proposal for different topics?

• Standard eligibility criteria - participation rules - (e.g. RIA and IA at least three legal

entities, established in different Member States or Associated Countries)

SubmissionAdmissibility and eligibility

checkEvaluation

Grant preparation

Grant signature

3. Evaluation

Evaluation Call 2020 – steps

Remote and central evaluation

- Done by independent experts

- No conflict of interests

- Minimum 3 experts (normally 4 or 5)

Hearings for Flagships

- Meeting of COO with evaluators

- Notification in advance

- TRL and business plan

Ethics evaluation

- Ethical experts

- Ethical clearance

List of proposals for possible

funding

Ranked list of proposals

Governing Board adopts the List of

proposals

Applicants are informed about the evaluation

results

Evaluation Call 2020 – steps and tentative

timetable (*)STEPS Sept 20 Oct 20 Nov 20 Dec 20 Jan 21

Remote individual evaluation

Central evaluation

Hearings for Flagships

Ethics evaluation

List of proposals for possible funding

Ranked list of proposals

Ranked list adoption by GB

Evaluation Result Letter

(*) Provided that it is possible regarding the

evolution of COVID-19

Scores system

0 Proposal does not meet the criterion at all or

cannot be assessed due to missing or

incomplete information

1 Poor – serious weaknesses

2 Fair – goes some way to meeting criterion, but

with significant weaknesses

3 Good – but with a number of shortcomings

4 Very good – but with a small number of

shortcomings

5 Excellent – meets criterion in every relevant

respect. Any shortcomings are minor

Four thresholds

• Excellence score = min. 3/5

• Implementation score = min. 3/5

• Impact score = min. 4/5

• The sum of the three individual scores

= min. 11/15

For Innovation Actions, to determine

the ranking, the score for the criterion

‘impact’ will be given a weighting of 1.5

SubmissionAdmissibility and eligibility

checkEvaluation

Grant preparation

Grant signature

Submission

Admissibility and

eligibility check

EvaluationGrant

preparationGrant

signature

4.Grant preparation and 5. Grant signature

• Online grant preparation: The process is supported through the IT tool: the Portal.

• Follow your proposal: Be realistic. The grant agreement and its annexes must not differ from

the proposal. No negotiation in Horizon 2020.

• Timeframe: The Grant Agreement must be signed at the latest 8 months after the call deadline.

Are you an SME*? check beforehand

In RIA and CSAs: no confirmed SME = no funding)

Use SME self assessment wizard

Financial Viability of the Coordinator (select your COO

wisely) - Financial Viability Self-Check

Other: consortium contributions or IPR issues

*SMEs are defined in the EU recommendation 2003/361.

SubmissionAdmissibility and eligibility

checkEvaluation

Grant preparation

Grant signature

• This is the last step of the grant

preparation

• To use the IT specific tool and electronic

signature

• After the signature by both parties, the

grant agreement enters into force

We would like to wish you good luck!

SubmissionAdmissibility and eligibility

checkEvaluation

Grant preparation

Grant signature

Thank you!