BCS 113

Service to New Units

Instructor:

District Committee, the District Executive and the Commissioner Staff work together to:◦ Establish units positioned to succeed◦ Nurture new units for 36 months◦ Support all units of the District

New units come and go like running water◦ 66% drop by 3 years

Return back to basics of Youth and Unit retention

Commissioners involved early and differently than before

A functional Unit Key 3 (COR, CC, Unit Leader) District Committee changes planning focus

◦ Support New Units for 36 months◦ Schedules events to encourage New Unit participation◦ Offer extra trainings on topics like recruiting or finance◦ Develop an attitude on helping the “Unit”

Emphasis on Faith-based organizations◦ 67% of traditional Scouting Units are Faith-Based

“Volunteer Driven – Professionally Guided”

A functional Unit Key 3◦ The key volunteers guiding the unit are the unit Key 3—

COR, CC, Unit Leaders—with assistance from the unit committee and the New-Unit Commissioner.

District Committee change focus to “Unit” needs New unit to be sustained for a 36 months

◦ Focus on important elements the unit must possess in order to stay in operation.

◦ Unit leader succession plan with capable adult volunteers and a Fast Start training for new leaders

◦ Monthly advancement and outdoor programs

Know Your Market

Build Your Team

Make the Call

High-Performing Ubits

1. Identify the Prospect 2. Approach the Prospect 3. Make the Sales Call (Presentation) 4. Organization Adopts the Program 5. Organizing Committee Meets 6. Select and Recruit Key Leaders 7. Train the Leaders 8. Plan and Organize the Program 9. Recruit Youth Members 10. Complete the Paperwork 11. First Unit Meeting 12. Charter Presentation/Follow Up

Reports to District Membership Chair Knows/uses 12-step New-Unit Organization Process Introduces New-Unit Commissioner to Unit Committee Works with Chartered Organization:

◦ To introduce Scouting Programs◦ To select/recruit Unit leadership before youth are recruited

Works with District Committee:◦ Training committee to insures recruited leaders are trained in YPT, “This

is Scouting”, and Leader Specific by position Works with Unit Key 3:

◦ To develop detailed plan for Scouting Program◦ To help train on youth recruitment strategies◦ To collect applications, fees and necessary paperwork for chartering◦ Get paperwork for New Unit submitted

Presents Charter with New-Unit Commissioner

A New-Unit commissioner is an experienced commissioner who specializes in new-unit service and has had some specialized training◦ Assigned to one unit and is committed to serving this unit

for the full three years◦ Role is much like that of troop guide—not a member of

the unit but a mentor who helps the unit leadership become a high-performing team.

◦ Will need to give this unit extra service in addition to the annual service plan.

Pre-charter unit organization With the New-Unit organizer, present the charter Make first charter presentation special

◦ Remember Fieldbook pp. 42-44 Attend Unit Key 3 meetings monthly as an adviser First unit committee meeting

◦ Role?◦ Your agenda?

Visit unit more than once a month◦ Be a friend, not a “checker-upper”◦ Recognize Unit “successes”◦ Help leaders solve immediate issues

Encourage a unit wide communication system◦ Play a mentoring role and establish a trusting relationship

How is future help affected? How can you gauge trust?

Ensure that a monthly program, unit budget plan, and a leadership succession plan are in place and on track

Support systems that will ensure a well-organized unit◦ Youth buy-in

Venturing — officers elected and trained Scouting — patrol method Cub Scouting — dens functioning

◦ Guide program planning First two months

Encourage Unit Key 3 training Training

◦ Fast Start◦ New Leader Essentials◦ . . . Specific Training

Help unit leaders get additional training as needed. Encourage participation in district activities

◦ Help start planning for major events Cub day camp, resident camp Scout summer camp Venturing super activity

Walk through First recharter--Second recharter--Host a celebration (36 months)◦ Unit Key 3 and the NUC will work together through the

recharter process◦ In accordance with Journey to Excellence, the unit self-

assessment form will be completed and new goals set for the coming year

District Commissioner ◦ Signs New Unit application before the Unit is organized◦ Assigns a capable New-Unit Commissioner at beginning

of the process New-Unit Commissioner is assigned to new unit for 3 full

years New Units should have as least 10 YOUTH MEMBERS and

5 individually REGISTERED ADULTS (Exception: LDS units)

Organize it RIGHT—THEN sign the charter◦ FOLLOW THE 12 STEPS

Questions?

Comments!