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BEARQUEST TUTORIAL Submitting a Baylor Missions Global/Domestic Trip Proposal Step-by-Step on BearQuest contact missions@baylor.edu for specific questions or troubleshootingmissions@baylor.edu LAST UPDATED 7/2014

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GETTING STARTED Go to https://bearquest.baylor.edu/ and log in with your Bear_ID & password https://bearquest.baylor.edu/ pick a primary leader to submit the proposal (this document is unfortunately non- collaborative for making edits by mulitple users. If you are a student organization leader, your Faculty/Staff trip sponsor (that is traveling with you) is the one who needs to submit this form; students will not have access to the form. FYI: you can save your proposal drafts at any point before submission. This tutorial as a way to know what questions are asked of you on the actual BearQuest proposal, as well as a FAQ if you look at the Notes section for most slides.

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GETTING STARTED From My Dashboard select: START A REQUEST INTERNATIONAL/DOMESTI C TRAVEL MISSION TRIP PROPOSAL For future edits, your proposal will be located under My Tasks and can be edited by clicking the gear to the left of the text

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GETTING STARTED Short Description = Team Name = Country/City + Discipline/Org Ex. Eagle Pass Urban Missions; Ghana Medical; Guatemala AMSA

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GETTING STARTED Once youve started a proposal, you should receive an email confirmation. This link also has a direct link to your proposal for future reference. Youll also receive emails as your proposal makes it through the various channels for approval and for suggested edits from BU Missions

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BASIC INFO (PART 1)

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BASIC INFO (PART 1) POP UP!

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BASIC INFO (PART 2)

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RISK MANAGEMENT NO MORE PRINTING of Risk Management Docs! SAVE EACH REPORT as a PDF and ATTACH

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INTERNATIONAL SOS (WHAT SHOULD I BE LOOKING FOR?)

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INTERNATIONAL SOS (PART 2) When you click Print/Email Report>Check all>Create Report THIS is what you save as a PDF to attach to proposal

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CDC (WHAT SHOULD I BE LOOKING FOR?) Select Print & Save as PDF to attach to proposal

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TRAVEL.STATE.GOV (WHAT SHOULD I BE LOOKING FOR?) After, EXPANDING ALL SECTIONS BELOW, Select Print & Save as PDF to attach to proposal

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RECAP: DID I ATTACH EVERYTHING? Risk Assessment Document? ISOS Report? CDC Travelers Health Report? Travel.State.Gov Country EXPANDED Report? Great! Now to the Good Stuff!

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ITINERARY & LOGISTICS (PART 1)

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ITINERARY & LOGISTICS (PART 2)

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THE FINAL SECTION! If you are a first time leader, we would like for you to provide your philosophy of missions & references. If you have an academic course along with your trip, please fill out the Course Information Sheet & AttachCourse Information Sheet

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DID I DO EVERYTHING?! Its time to click SUBMIT! Make sure you arent missing any required blanks Make sure you attached your supporting risk management docs (4) Make sure you attached the Course info Sheet (if applicable) Congrats! Your proposal is (almost) approved!

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NEXT STEPS Along the way, Reviewers can use your Discussion tab to write comments/questions/revisions for your proposal. You can also contact Baylor Missions staff by email at missions@baylor.edu or their direct emails. missions@baylor.edu

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Thank You for your commitment to serve alongside our students on Baylor Missions projects around the globe. We look forward to dreaming & planning alongside you in the months to come. contact missions@baylor.edu for specific questions/ troubleshootingmissions@baylor.edu LAST UPDATED 7/2014