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Becker Township Board Regular Meeting Tentative Agenda –July 17, 2017

The Joint Fire Board meeting is tonight at 8:00 p.m. in this building. At 8 pm the Town Board will recess for the Fire Board, then resume at the conclusion of the Fire Board meeting. Bid openings will be as close to scheduled time as possible. They will not be earlier, but may be a few minutes late.

1. Call to order 2. Verification of quorum 3. Consent Agenda

a. Minutes for approval – June 2017 b. Approval for upcoming EFT’s

4. Approval of Regular Agenda 5. Sheriff’s report

a. Wildwood Speeding Complaint 6. Residential Concerns/open forum.

a. Jeremy Monnier – Secondary Access Permit Application b. Carol Rushford – drainage easement c. Carefree – Variance Request d. Ben Miller – Headwall e. Jennifer Axelton - Headwall

7. BID OPENING – 2017-2019 Snow and Ice Control Contract 8. TPC/JPB Updates 9. Engineer's Report – Wes Davis

a. BID OPENING – 82nd street b. 185th Avenue update c. Garden Grove Road/Elk River Gardens gravel d. 112th Street culverts

i. 18” Centerline one ii. 8’x4’ Box culvert

e. Signing Policy Updates/Status 10. Supervisors

a. Fire board – none. Meeting at 8 pm this evening. b. Sherburne County Parks, Trails & Active Living - c. Highway 25 Corridor d. Road Report

11. Treasurer's Reports a. Treasurer’s Report b. Payment of Warrants c. Budget information – payroll/employees

12. Other a. Horse feces in Scenic Hills and Aspen Ridge b. Board expectations clerk/deputy clerk

13. Adjourn

Becker City Council and Becker Township Board Joint Meeting Agenda

July 17th, 2017

8:00 1. Call Meeting to Order - Tracy Bertram

2. 2018 Fire Budget 3. Adjournment

Request for Town Board Action Meeting Date: ______________

7/17/2017 Agenda Item #/Location:

3

Description:

Consent Agenda Items

Support Documentation

☐ None ☒ As described: a. Minutes for approval

Background/Key Issues

b. EFT’s are to be pre-approved. The ones listed are due prior to the next meeting. If we wait to pay, there are usually late payment fees involved. Motion to pay is requested.

Upcoming EFT’s – motion to pay electronically not to exceed:

City of Becker – water/sewer - $35.00 PERA – based on wages – state mandated rate will have at meeting time Xcel Energy – gas/electric – suggest budget billing so stays more exact - $236 Ace Disposal – trash at Jeff’s - $94 Midco Business – phone/internet - $175.00

Board Action

Requested

☐ Information/Review

☒ Motion to approve/disapprove

☐ Other:

Deadline Involved? __7/17/201_____________________

Action Taken Approved as Requested Report Accepted

Denied Other

Tabled

Becker Township Board Regular Board Meeting

June 19, 2017

Becker Town Board Minutes May 2017 | Page 1 of 7

Board Members Present: Brian Kolbinger, Brad Wilkening, Luke Babler, Joe Danielson, Jeff Lambert, Lucinda Messman, Tanya Danielson Staff members present: Kelli Bourgeois - Township attorney, Wes Davis – Township Engineer, Nick Anderson – Township Engineer, Jacob Sanders – City of Becker Planner Others present: Sgt. Dan Franks - Sherburne County Sheriff’s Department, +6 find paperwork Meeting called to order by Chair Kolbinger at 7:00 p.m., quorum verified. Consent agenda presented. Item 3c, Snow Contract approval moved out of consent agenda. Motion to approve consent agenda after changes by Danielson. Second by Babler. Motion carried, unanimous.

a. Minutes from Regular Board meeting May 2017 approved as distributed. b. Minutes from Road Tour April 29, 2017 approved as distributed. c. Population and household estimates approved as distributed by the Minnesota State

Demographer, no challenge necessary. d. Review of Tobacco License applications sent by Sherburne County with request for

comments and Town Board Chair signature approved. No comments necessary. Motion to approve meeting agenda with the following changes:

• Move Snow contract to first order of business after agenda approval • Move Sign contractor to engineering section • Strike Item 9j: orderly annexation agreement • Strike Item 9k: Appointment to Town Planning Commission

by Lambert. Second by Danielson. Motion carried, unanimous. Snowplow Contract Motion to use the same forms/documentation for the snow and ice control contract as last year. The only edit is that this is going out as a bid request for a two year term by Wilkening. Second by Danielson. Motion carried, unanimous. Sheriff’s Report

• 190 calls for service • 98 traffic stops • 5 Thefts. Thefts are continuing

o Burglary and thefts from unlocked cars at dwellings. Reminder to residents to lock their vehicles.

Residential Open Forum

• Chris Monroe, 15787 103rd Str, SE – Hidden Haven Subdivision. o Request to incorporate landscaping into property line/Township drainage and utility

easement. Photos viewed, there is a large slope between the two homes. o Would like 2 rock retaining walls. Goal is to have the wall in the 6’ drainage and utility

easement and have neighbor grade their area to make things match up. o Understands first the homeowners association needs to approve, then the Town Board,

then he can apply for a building permit.


June 19, 2017


o Engineer Davis Sent letter to Township Supervisors (full text on file) listing out several options

the board could take. Recommends the retaining wall be built outside the easement. If the Board

wishes to allow the retaining wall to be placed in the easement, a survey is recommended as well as a liability form alleviating the Township from any liability in case a utility contractor needs to use the easement and needs to remove the structure.

o This site was viewed by Township Supervisors while on the road tour. Concern that if the retaining wall is allowed in the easement and a utility company would need to come in later and remove the wall, what would happen. Supervisors do not wish to have the Township responsible for replacing the retaining wall. Vacating the easement is not ideal. Supervisors would prefer a hold harmless type of agreement/license that allows the retaining wall and stipulates that in case it would need to be removed in the future, the homeowner(s) are responsible for that cost – Not the Township.

o Motion to approve the retaining wall structure being located in the Township’s drainage and utility easement; and authorizing staff members to work with the property owner(s) for a license/hold harmless agreement; and no building permit is to be granted until the Township Engineer is satisfied that the submitted design would be appropriate; and that the license/hold harmless agreement has been executed by all parties involved by Wilkening. Second by Danielson. Motion carried, unanimous.

• LaVanne & Richard Shanks [full text of submitted documents on file PID 05-107-3200] o Mrs. Shanks reviewed the 6 page document she prepared and distributed to the board.

Included were minutes from 1983 where the property owner at that time gave permission for the township to dig a ditch.

o Over the last 4 years, there have been changes in the water levels at their property due to ditch near her property.

o County attorney told her this is not a county ditch. o She is concerned with ditch maintenance as they have trees dying and their deck is

having heaving issues. Photos are with documentation. o Neighbors have standing water in their yards. o John Herbst, Herbst Excavating was here to speak for what he has seen on her property.

He built their basement in 1991. In 1992 he had a 6 foot separation between water levels and their basement. The water levels have come up and this is creating an issue for the deck. When it freezes, the deck poles rise up. The increased water levels is creating issues for them.

There is a 4 wheeler path that is not holding water up but it does have 2 feet of fall.

He suspects other neighbors will be impacted by this as well. There is no culvert by the pond on neighbor’s property to the West.

o Supervisors asked who spoke with Mike, the Sherburne County Ditch Technician o Mrs. Shanks emailed with Michael Lindenau, Ditch and Drainage Technician for

Sherburne County and stated he wondered if something was backing things up. o She asked who has responsibility for the ditches. Town Supervisors replied that it is a

private ditch. The township does not own it and has no jurisdiction.

Commented [L1]: Anyone know if this terminology is right?


June 19, 2017


o Township Engineer Davis has spoken with Mike and said the County noted that the County ditch ends south of the property and that the remaining ditch north is private. The homeowner is the responsible party for that portion.

o Township Supervisors – The Township doesn’t have control of the ditch, it is private property. There is nothing the township can do because it is a private ditch. The homeowners around could get together and clean the ditch out.

o Township Attorney – there is no easement or legal authorization here. The Township cannot go onto private property to fix this.

o Mrs. Shanks stated she was very disappointed that the Township dug the ditch and now because it has not been maintained it is backing up and ruining yards and houses.

Joint Planning Board/Planning Commission Updates

• Wikstrom o US SiteWork has applied for an Interim Use Permit to mine clay from a site on 82nd

Street SE. One of the conditions is having a road use agreement with the Township. That is here for review at this time. Township Engineer’s Davis and Anderson has met with US SiteWork and photographed the proposed route and the alternate route.

o Road Use Agreement (RUA) is needed for an IUP with US SiteWork excavation. As outlined, current road work would use 82nd Str SE, and head to CR 23.

o Supervisors discussed RUA and options. Supervisor Danielson asked about City agreement. Sanders stated that it is being worked on at this time and the city would prefer they not use CR 23 as it goes directly through the city. If the City of Becker prefers their RUA to use CR 11 rather than CR 23, impacted

Township roads would be • 82nd Str SE • 163rd Ave SE • 77th Str SE

Township would have no issue with those roads being used as long as the restoration indicated in the RUA is followed.

o Motion to approve the Road Use Agreement using the 82nd Street SE option described and if it needs to adjust after coming to agreement with the City of Becker, authorization is granted to make the change to the alternate route of 82nd Street SE, 163rd Ave SE, 77th Str SE. All other restrictions noted in the agreement are to remain the same by Wilkening. Second by Danielson. Motion carried, unanimous.

o Final determination regarding the IUP will occur at the Joint Planning Board meeting next week.

• Other - Messman o Fee Schedule

Town Board policy has always been to maintain fees at a level equal to or less than those on the Sherburne County Fee Schedule. A yearly check revealed the Township rates are lower for many types of permits. There is one area where the Township is higher by $0.50. The base level of building permit fees (buildings less than $1,000 value).

Township Supervisors consensus is to leave as is for now and keep an eye on things.


June 19, 2017


o Notice of Violation Update – 11911 180th Ave SE, Violation notice sent due to oversize accessory structure. At this time owner has stated wish to come into compliance and stated no business is running out of the location. Working with staff at this time. Joint Planning will hear status update at that meeting.

• Joint RFP with City of Becker for Inspection Services – Sanders o Will send if Town Board approves. o 2009 was the last time an RFP was sent out. o It is time to review prices to see if the rates we are getting are competitive. o Attorney Bourgeois reminded board that if this action takes place, our current inspection

provider can chance their pricing. Not an issue, just wanted to be sure the board understands. There are at least two viable options in this area.

o Motion to send out an RFP for Inspection services by Wilkening. Second by Danielson. Motion carried, unanimous.

Engineer’s Report

• 185th Avenue SE o Contract documents came back today. Pre-Con will be scheduled ASAP. Additional

invitees are Carefree Country Club representative and Glen Johnson. Both have asked to be included in these meetings.

• 82nd Street Culvert o Rip Rap and slope work are needed. How does the board wish to handle this? o Motion to proceed with repair not to exceed $10,000 in total cost and obtain more

than one quote by Wilkening. Second by Babler. Motion carried, unanimous. • Garden Grove – three quotes received. Name of Provider Knife River M.L. Schendzielos Wruck Excavating Quote $ 22,339.00 $ 14,746.25 $ 18,574.00 Bid Bond Present Yes Yes Yes Responsible Contractor Form present Yes Yes No

• Motion to award project to M.L. Schendzielos upon engineer review and verification of quantities by Danielson. Second by Lambert. Motion carried, unanimous.

• Engineer Nick Anderson was introduced. He will be helping Engineer Davis with some projects. o 112th Street Box Culvert

Early next week final estimates should be ready DNR Permit should be here by end of July Army Corps of Engineers need to review This is a listed Trout Stream, so 9/15/2017 deadline exists

o 112th Street 18” centerline culvert Soil borings are in – Engineer Anderson isn’t convinced that a culvert is needed.

Feels that some ditch cleaning would alleviate the issue. Will have preliminary design ready for next meeting.

o Signing 90% of what is set should be fine. Policy is needed to address corners that are greater than 30 mph Distributed statute with portions highlighted that pertain to the Township [full text

on file: signing]


June 19, 2017


In order to get 35 mph roads, they need to be designated. Clerk to see if this has been done.

25 mph signs are being removed to comply with statute. Recommendation:

• Consider a policy to take down all signs where posted speed limits are 30 mph or less

• If speed greater than 30 mph, use curve signs Current plan can be used, just amend. Board consensus – Engineer to prepare a draft policy for next month. Combine

existing with revisions. Draft and get to clerk with recommendations included. Board will still need to decide on the chevron issue. Can be done next month

after reviewing draft policy.

Jeff Peterson, Sign/maintenance contractor • It has been brought to his attention that someone wondered about his work and the dumpster at

his location. He would like to know of any concerns. • Board Chair asked if the dumpster is working well

o Yes. It is much better than allowing the trash to sit around and build up until the yearly clean-up days. Company rep stated there would not be any extra fees for anything and he and clerk have been watching. So far there haven’t been any extra fees charged.

• Missing sign by Eilers – sign was stolen and replacement has been ordered • Highlighted method of replacing road signs to comply with federal standards – From NW to SE.

Still on track to be done by mid 2018. • He has been waiting on some of the Slow, Children at Play, and Speed limit signs – does the

board want the posts removed as well? Township directed him to leave those signs alone until the board determines the speed limit issue.

• Which to use – Dead End or No Outlet? No Outlet should be used. • Board has no other concerns.

Supervisor Reports

• Fire Board – Meets next week • Sherburne County Parks/Trails – Meets later this week • Highway 25 Corridor – Chair Kolbinger – Meets later this week • Roads – Supervisor Danielson

o Gravel Roads – grading has had some issues. o Contractor asked why more roads do not receive dust control applications? o Seal Coats – none will be done this year o Brushing/Tree Removal has started. Supervisor Danielson has dealt with people on the

list from clerk who wished to be contacted. Trees to be cut/ground/seeded are on track. o Ditch mowing – should it be done now? Board: Yes o Patching looks good in Hidden Haven. Only 1 of those done as other is settling. o Cedar trees by Bandstand/Gazebo cause issues. Motion to remove the two cedar trees

by the bandstand/gazebo by Kolbinger. Second by Babler. Motion carried, • Mailbox Stands – Clerk can order and store in Town Hall basement and have available for

residents. Cost? $70. Prior to ordering, clerk to verify that sign post in ground that mounts the entire thing is included.


June 19, 2017


• Headwalls – clerk needs compliance date for letters – Board consensus of November 1, 2017. Starting with Bridgeview Development.

• MATIT (insurance) asked if Township wishes to maintain replacement cost or wants to use a different number for physical structure(s). It has been at replacement cost. Board Consensus – leave at replacement cost.

o Treasurer asked: does the office have set hours? Who set them?

Clerk set the office hours to let people know when they could stop in without appointment.

Board directed clerk to prepare a list of what duties are completed. Include if they are statutory or extra services.

Treasurer asked if the City of Becker should do more of the services and if clerk’s hours should be paid at what matches online posted hours rather than what is worked. Also, should Deputy Clerk’s hours be cut back? 55 were worked this past month, what should they be?

Clerk: 12 hours per week is goal for Deputy Clerk, more when clerk is not available to come into the office/attend meetings or during election times. Clerk average now is around 30 hours per week, more during election times. Clerk has no desire to move to full time, but township duties require full time plus some additional, that is why request for deputy clerk working was made.

Treasurer: Levy does not have enough money to pay for salaries of the positions as they currently stand. General Fund Levy is $40,000.

• Salaries of Clerk and Deputy Clerk at rates above are roughly $50,000 per year.

• Assessing cannot change it is approximately $16,000 of General Fund. • Board member salary come out of General Fund – approximately $6,000

for the 5 Supervisors. • Donations come out of General Fund - $15,000. • Membership in the highway 25 coalition cost $25,000. That is a one-time

fee for now. • Engineering fees not directly related to roads and Attorney fees also come

out of the General Fund. Board directed Treasurer to use current hours of 12 hours per week average for

Deputy Clerk and 33 hours per week average for Clerk and draw up appropriate budget and levy requirements for next month.

Other

• Treasurer feels one way to help manage the budget would be to change the clerk, deputy clerk and treasurer to straight hourly rates rather than meeting fees as they receive now. Motion to change clerk, deputy clerk and treasurer rates to straight hourly and no longer pay meeting rates by Danielson. Second by Babler. Motion carried, unanimous.

• Electronic payments statutes have changed. They require prior approval by the town board before they can be paid or need to be at a contracted rate. They will now go into the consent agenda for approval for the following month. Motion to follow this process by Wilkening. Second by Babler. Motion carried, unanimous.


June 19, 2017


• Engineering Firm – last month it was determined that the Township does not have a set standard for the number of engineers that will be paid to attend meetings. Motion to approve two engineers at meetings when needed/expected and approve payment of invoice 7108 that was in question last month by Wilkening. Second by Babler. Motion carried, unanimous. Treasurer stated invoice will be paid with July claims.

• Clerk/Deputy Clerk hours to remain where they are at this time. • Contractors – how much road detail is required for payment of claims? Clerk stated that best

practice is to have the roads listed that receive the work in order to show work deemed necessary at road tour has been completed and prove township roads have been properly maintained to protect the Town in the event of a legal claim. This has been the practice since at least the mid 1980’s. It is also listed in the current contract that it will be provided. Board Consensus to keep detail at this time.

Treasurer’s Report • Motion to pay warrants 13563-13594 and purchase orders 875703-875709 and void

purchase order 875704 in the amount of $98,873.82 by Danielson. Second by Wilkening. Motion to Adjourn by Danielson. Meeting adjourned at 9:20 p.m.

___________________________________ Brian Kolbinger, Chair

__________________________________ Lucinda Messman, Clerk

Snowplow Bid opening 7/17/2017 2017-2019 Contract

I. Plow Trucks

Bidder: Bidder: Bidder: Bidder:

Sander Yes No

Wing Yes No

Sander Yes No

Wing Yes No

Sander Yes No

Wing Yes No

Sander Yes No

Wing Yes No

Sander Yes No

Wing Yes No

Sander Yes No

Wing Yes No

Sander Yes No

Wing Yes No

Sander Yes No

Wing Yes No

Sander Yes No

Wing Yes No

Sander Yes No

Wing Yes No

Sander Yes No

Wing Yes No

Sander Yes No

Wing Yes No

Sander Yes No

Wing Yes No

Sander Yes No

Wing Yes No

Sander Yes No

Wing Yes No

Sander Yes No

Wing Yes No

Sander Yes No

Wing Yes No

Sander Yes No

Wing Yes No

Sander Yes No

Wing Yes No

Sander Yes No

Wing Yes No

Sander Yes No

Wing Yes No

Sander Yes No

Wing Yes No

Sander Yes No

Wing Yes No

Sander Yes No

Wing Yes No

II. Salt/Sand Mixture—rate per ton

20% While Plowing 20% While Plowing 20% While Plowing 20% While Plowing

20% w/Out Plowing 20% w/Out Plowing 20% w/Out Plowing 20% w/Out Plowing

50% While Plowing 50% While Plowing 50% While Plowing 50% While Plowing

50% w/Out Plowing 50% w/Out Plowing 50% w/Out Plowing 50% w/Out Plowing

100% Salt while

Plowing

100% Salt while

Plowing

100% Salt while

Plowing

100% Salt while

Plowing

100% Salt w/Out

Plowing

100% Salt w/Out

Plowing

100% Salt w/Out

Plowing

100% Salt w/Out

Plowing

Snowplow Bid opening 7/17/2017—pg 2— 2017-2019 Contract

III. Motor Grader

Bidder: Bidder: Bidder: Bidder:

IV. Loader

V. Other Equipment

VI Estimated time and materials to plow a 1” snowfall over the entire township.

Bid Opening Worksheet

Bid: 82nd Street Rip Rap Contract

Bidder Amount Responsible Contractor Form

Bid Bond


5a 7/17/2017 Agenda Item #/Location:

5a

Description:

Speeding and Sign Complaint


☐ None ☐ As described:


Resident stopped in to ask what is going on with signs. The curve ahead sign is missing North of Woodland and East Beatrice. It was taken down this spring. Both sides of Woodland had stop signs, they have been removed and replaced with yield signs. This seems dangerous.

Trees need to be trimmed back – there are branches going over the road.

A lot of people are speeding – Sheriff’s department told him without a speed limit sign in the area, they cannot issue a citation. Can a speed limit sign be put back?

Resident may be here tonight, but normally has other activity on Mondays.

This was forwarded on to the Sheriff’s department and Road Supervisor 7/5/17

Board Action

Requested

☒ Information/Review

☐ Motion to approve/disapprove

☐ Other:

Deadline Involved? _______________________


Denied Other

Tabled



6A

Description:

Monnier - Secondary Access Permit Application


☐ None ☒ As described: Permit application attached


Secondary access permits require Town Board approval.

Board Action

Requested



☐ Other:



Denied Other

Tabled


6 7/17/2017 Agenda Item #/Location:

6B

Description:

PID 05-441-0115 deck in drainage easement and encroaching on property to the south


☐ None ☒ As described: PID 05-441-0115 aerial photo from Beacon. Survey if it arrives prior to packet mailing.


Home and Deck appear to be partially located in the drainage and utility easement. Does the Township wish to go forward with any action? Feasible action choices could be asking homeowner to vacate easement or going through a boundary line adjustment process.

This was discovered when the property owner to the South went to sell the property. Home was built prior to Township taking over zoning. Both properties are zoned general rural and are 2.50 acres in size.

Both homeowners have said they would attend so they can all hear the same information at once

Board Action

Requested



☒ Other: course of action recommendation

Deadline Involved? __7/17/2017 if home owners decide to apply for either option. Deadline for TPC application is 7/21/2017 to obtain an August public hearing and only move

the closing a few weeks for the homeowner to the south.


Denied Other

Tabled


Beacon Overhead View

2015 Aerial


Agenda Item #/Location:

6c

Description:

Carefree Country Club Variance Request


☐ None ☒ As described: Variance application to Sherburne County.


Sherburne County has jurisdiction over land use permits. The applicant has requested a variance and Becker Township is asked to comment.

Board Action

Requested



☐ Other:



Denied Other

Tabled



8

Description:

TPC/JPB Update


☒ None ☐ As described:


Planning Commission meeting canceled for 7/10/2017. Anticipate Joint Planning Meeting scheduled for 7/25 to be canceled as well.

Board Action

Requested



☐ Other:

Deadline Involved? __ _____________________


Denied Other

Tabled



9b

Description:

185th Updates


☐ None ☒ As described: precon meeting minutes


Board Action

Requested



☐ Other:



Denied Other

Tabled

Pre-Con Minutes

Becker Township 185th

Avenue

Thursday, 29 June 17, 10:00 A.M.

Becker Town Hall

Introductions :

Introductions were completed, the sign-up sheet is attached.

o The Township was represented by Joe Danielson.

o The Engineer was represented by Wes Davis

o The Contractor was represented by Jeff Kraemer.

1. Tentative Construction Schedule:

The required bar chart for the proposed construction schedule has yet to be

prepared and submitted by the Contractor.

Mobilization for grading operations is anticipated to commence sometime

between 5 and 11 September, 2017.

2. Critical Work sequencing:

Due to the poor condition of the inplace bituminous surfacing, the Contractor was

requested to schedule the reclaim operations as soon as possible. He indicated the

reclaim would possibly be schedule for the week of 10 July.

3. Utilities:

CONNEXUS Energy

o Four additional power poles were added to accommodate the needs of a

land owner at the south end of the project Glenn Johnson.

o The early September mobilization will better fit the CONNEXUS work

schedule as opposed to a mid-August commencement as suggested in the

specifications.

o Installation of the plan erosion control measures prior to CONNEXUS

work was requested.

o Four new pole installations may require placement of temporary jersey

barriers for safety purposes. If required, a Change Order will need to be

processed by the Engineer. The Contractor will provide an estimate

forthwith.

Windstream Communications

o Windstream noted some possible pedestal conflicts. A more detailed

review of the project will be required during grading operations.

o Windstream questioned whether any of the existing road right of way, due

to the re-alignment, will revert back to private ownership upon completion

of the project. The answer is no.

Xcel Gas

o Not in attendance.

4. Designation of responsible personnel:

Wes Davis, Bogart Pederson-Becker Township, Project Engineer

Chad Kraemer, Kraemer Trucking and Excavating, Contractor

Joe Danielson, Town of Becker, Owner

5. Subcontractors:

No subcontractors were represented at the meeting.

Traffic Control: Geyer Signal

Reclaim: Midstate Reclamation and Trucking

Erosion Control, Turf Establishment: Terra Services

6. Materials suppliers:

Hardrives, Inc.: Aggregate Surfacing

Forterra Concrete Products: Concrete Pipe

Steel Pipe: Construction Services Diversified

7. Procedures for processing field decisions and Change Orders:

Field decisions and Change Orders will be processed by the Contractor and the

Project Engineer and subject to approval by the Township in a timely manner.

8. Procedures for processing Applications for Payment:

Partial payments will be processed by the Township for future reimbursement

from the State. The cutoff date is the second Monday of the month.

9. Distribution of Contract Documents.

10. Submittal of Shop Drawings, Product Data and Samples:

None required other than confirmation of the dimensions of the concrete pipe

ends prior to installation of the four concrete aprons.

11. Preparation of record documents:

The Engineer will be responsible for the preparation of the asbuilt drawings.

12. Use of the premises:

The right of way and temporary easement limits will be staked..

Idle equipment is to be parked a minimum of 12 feet from the nearest edge of

travelled lane.

Use of private property for equipment storage and/or staging areas will be the

responsibility of the Contractor. Township property is limited to the road right of

way and temporary slope easements.

13. Office, Work and storage areas:

Storage of materials will be limited to within the construction limits unless

otherwise arranged.

14. Equipment deliveries and priorities:

No discussion.

15. Safety procedures:

Chad Kraemer is the Contractor Safety Officer in accordance State Requirements.

16. Traffic Control:

As required in the plans and specifications. Due to the early scheduling of the

reclaim operations, the additons of orange “PAVEMENT ENDS” signs will be

required and place in accordance to the MMUTCD. To that end, a Change Order

will be required.

17. First aid:

All Contractors are to be sufficiently equipped and trained for emergency first aid

provisions.

18. Security:

Equipment is to be locked and secured when not in use.

19. Site Cleanup:

All debris is to be cleaned up and removed for the work site on a daily basis.

20. Working hours:

Monday through Saturday, 7:00 a.m. to 7:00 p.m.

The preceding minutes reflect the writer’s understanding of the items discussed at the

pre-construction conference. If there are any corrections or additional comments, please

contact this office.

Bogart Pederson & Assoc., Inc.

763 262 8822

Wesley Davis



9c

Description:

Garden Grove Road Work Completed


☐ None ☒ As described: payment request


Board Action

Requested



☐ Other:



Denied Other

Tabled



9e

Description:

Signing Policy and Speed Limits


☐ None ☒ As described: draft documentation attached


Board Action

Requested


☒ Motion to approve/disapprove or revision instructions

☐ Other:



Denied Other

Tabled



10b

Description:

Parks/Trails/Active Living


☐ None ☒ As described: draft minutes from last meeting


Board Action

Requested



☐ Other:



Denied Other

Tabled

Park, Trail and Active Living Meeting 6/22/2017

Meeting Minutes

I. Introduction to David Roedel, new Assistant Public Works Director/County Engineer • Introductions were made • David started in April and is a current resident of Sherburne County, in Princeton MN.

He has a strong background in program and project delivery. II. Great Northern Trail Update and Next Steps

• Sherburne County applied for a Transportation Alternatives grant to construct the Great Northern Trail from Elk River to Zimmerman. The right away is already acquired for this portion of the trail. This was the first time going through the solicitation process. Although not awarded, we had a very competitive application.

• Next step will be to work toward obtaining regional status for the Great Northern Trail. Mille Lacs County and the city of Princeton have submitted applications for regional status previously and they received feedback that applying jointly would strengthen the application. All entities have met to discuss this and hope to move forward together.

• We may be looking for letters of support as we move forward. • Princeton GNT update: Princeton received Transportation Alternatives funds to do an

extension of the GNT into Mille Lacs County. The cost has increased significantly since receiving funding, so they hope to extend the grant deadline an additional year. Conversations are being had about next steps.

III. Grams Park • Construction will begin in the middle-end of August and end next March. This includes

building trails and boardwalks IV. Active Living Update

• County Park and Trail Branding has been integrated into a larger, overall branding project for Sherburne County to keep costs down. An RFP was released and a consultant is being selected to complete this. $7,500 of SHIP funds will be used toward the Park and Trail Branding piece. Funds must be spent by October 31st.

• A grant opportunity was shared: http://www.peopleforbikes.org/pages/grant-guidelines • There are opportunities for some SHIP funds beginning during SHIP’s next grant cycle

(November 2017-October 2018). Active Living projects must fall within key SHIP strategy areas. Contact Mandy for details.

• Jamie and Amanda provided a Becker Open Streets update o Becker received a SHIP mini-grant to host Open Streets 2.0. A portion of Bradley

Blvd was shut down in Becker to allow residents to be physically active and discuss how streets can be safer for bicyclists and pedestrians. Demonstration projects were used to show trial pieces of the Safe Routes to School plan and gather feedback (i.e. bicycle lane, high visibility crosswalk, curb bump out). More information on open streets can be found in the back of the Park, Trail and Active Living Plan.

http://www.peopleforbikes.org/pages/grant-guidelines

o Amanda introduced the let’s explore challenge in Becker, used to encourage people to explore the parks and trails in the city.

o Jamie linked everything back to the Did You Know Advocacy program and the importance of using data to drive initiatives and promote parks and recreation programs and facilities.

o Becker has also installed a fix it station for bicycles. V. Big Lake Update

• Trail leading out to Lion’s Park is nearly complete. Linking these trails to destinations helps to increase connectivity and provide safer routes to schools.

• They have also added a pickle ball court, and are considering a doggy park. VI. Long-range transportation plan

• Andrew provided an update on the long-range transportation plan. An RFP was released and 4 proposals were received. WSB and Associates was selected to complete the plan.

• The process will be 8-10 months and will include discussion about all modes of transportation. Sherburne County is looking for community comments, involvement and participation. There will be quite a few non-traditional engagement efforts taking place to gather input.

VII. 2018 Budget • A request is being included to the county board to establish a budget line item for future

parks and trails projects. The request is currently for $250,000. • A portion of this budget in 2018 will be used for a master plan for Oak Savannah Park.

Sherburne County is clearing out invasive species there now. An outside agency will be coming in the fall to clear smaller Cedar Trees and the public will be notified as they work closer to developments/residential areas.

VIII. Elk River updates: • Working on new community center—activities center, community space, ice arena and

other plans for future money spending. • A bike trail (with lights) is included in the Hwy 10 project.

Clerk & Deputy Clerk Deputy Clerk @ est 48 hours/month% of time Hour est. - per month % of time hours est.

Scanning, filing, current data 3.8% 5.00 30% 14.40Scanning, filing, historical 1.3% 1.75 20% 9.60Phones 11.2% 14.75 4% 1.92Research 4.2% 5.50 12% 5.76sort mail 1.1% 1.50 2% 0.96meeting prep 18.8% 24.75 28% 13.44utility permits 1.9% 2.50Email 9.8% 13.00maintain financial record 1.1% 1.50 2% 0.96administrative 9.1% 12.00 2% 0.96 posting/publishing/public notification mailings/typing minutesmaintain electronic files 4.0% 5.25Coordinate items with PC/JPB 10.0% 13.25coordinate with engineer 3.0% 4.00routine website maintenance 3.2% 4.25zoning administration 4.5% 6.00 usually involves letters, gathering data. Again, varies greatly took average est. for 1 monthboard projects 3.0% 4.00 these vary greatly in both time and contentTPC/JPB items 9.8% 13.00

TOTALS 1.00 132.00 1.00 48.00

3 weeks per month have meeting prep. Week(s) without meetings are catching up to date on files (regular/electronic/recording/etc.)

Fran has taken on 90% of the filing/scanning and is learning the financial record side as well as that needs backup if something happens to me.Research time decreases the more files that we have electronic.

Email involves reading, then appropriate response. This varies greatly as do phone calls. Gave best guess as to an average.

During elections - those hours are just added on top.

Best guess on TCP/JPB items. Many issues have elements for both township and planning categories

Clerk @ est 132 hours/month