becky falto & kurtis watkins area coordinator & assistant director stevens institute of...
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Becky Falto & Kurtis WatkinsArea Coordinator & Assistant DirectorStevens Institute of Technology
Staff Selection, Judicial Management, and ConferencesInnovative Practices in Technology for Residence Life:
Presentation GoalsPROFESSIONAL COMPENTENCY AREAS
Organizational improvement Sharing the decision-making process
Group support and collaborative initiatives
Proactive discussions
Professional Development
Leadership
Hiring techniques, policies, & procedures Technology as primary resources
Efficient task management
Long-term advantages
Agenda Management Strategies
Human and Organizational Resources
Source: http://naspa.org/programs/prodev/Professional_Competencies.pdf Your Logo
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What methods of communication do we use?
Face to Face, meetings, one-on-ones, telephone calls, emails, text message,instant message, letters,faxes, mail, twitter, online communities
CommunicationData Storage
How easy is it to find and apply information?
Student ID Number? Room location? Files?Last year’s presentation?Dining Rates from 2004?Last weeks agenda?Invoice from Staples?Incident report on resident?
Ease of Access
What type of data is stored?
(Resident Information) (Housing Information)
Application, class year, housing history, judicial records, dietary needs.furniture listing, inventory, room counts, room sizes
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What we do and what we needRESIDENCE LIFE
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Data Storage
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Communication & Ease of Access
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Student Staff Selection - Before
BEFORE
Student Staff Selection - Before
• All processes on paper, located in one office:– Not green– Costly – Not secure– Creates clutter– Time-consuming to update and organize– Not easily accessible to all administrators
Student Staff Selection - After
• The selection website is a “one-stop shop”– All processes can be done in one place: processing
applications, scheduling interviews, evaluating candidates, filing references, sending notifications…
– Can be accessed by staff anywhere, any time– Reduces paper waste– Saves space– Cuts down on printing costs
WebsiteConference Services
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Website host all information (forms, FAQs, policies)
Forms capture critical information for both parties
Created 3 forms to cover all information
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Auto-calculate features shows data changes in real-time
Forms sent to email via alias ([email protected])
Conference Calendar tracked in Excel
Information reviewed in weekly meetings
Communication, Data Storage, AccessJudicial Management
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Incident Communication Form
Access – Judicial Log and SIS
Judicial Log – tracking, document storage, forms
Sanctions Issued (Documented)
Email Alias as central point of communication
Shared Drive stores log and documentation
Physical and Digital Storage (Red Folders + Log)
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Other Technological ToolsStudent Staff Selection
Google!• Forms and Docs: shared templates (ie, incident reports, program
proposals), surveys, evaluations (agendas)• Calendar: duty/office schedules, meetings, deadlines
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Agendas
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Other Technological ToolsStudent Staff Selection
Social Media• Facebook & Twitter:
general updates, event announcements
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Other Technological ToolsStudent Staff Selection
Additional Resources
• Moodle – for Internet-based courses and resources. (Similar sites include Blackboard.)
• Doodle – free polling site to schedule various events; for example, scheduling meetings, move-in appointments, and more.
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Questions
Comments
Concerns
Contact Information: Becky Falto ([email protected]) and Kurtis Watkins ([email protected])
Resources…
THANK YOU!
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THANK YOU!
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