Before Testing updated 11.2.17

OKLAHOMA ACCESS for ELLs Checklist – 2017-2018

© 2017 Board of Regents of the University of Wisconsin System. All rights reserved. 1

This checklist highlights all tasks that need to be completed before, during, and after ACCESS for ELLs 2.0 testing window of January 22 to March 30, 2018 within a

school or district in Oklahoma. Guidelines for both online and paper administration are included. The checklist highlights all tasks that need to be completed

before, during, and after testing within a school or district and shows who typically completes those tasks in your state. The state-specific clarification column

contains guidance that Oklahoma expects you to follow as you prepare for and administer the test. Use this checklist to keep track of completed tasks. Additional

information including the WIDA Accommodations Manual for Oklahoma ELs and technology requirements and readiness checklists are available on the WIDA website.

In Oklahoma, it is a district-level decision to choose online or paper-based administration.

For questions regarding ACCESS for ELLs 2.0 training and administration, please contact:

OK State Dept. of Education, Office of Assessment: 405-521-3341

Elizabeth Warren, Director of ELPA: 405-522-5073

DTC District Test Coordinator STC School Test Coordinator TA Test Administrator

DTC

STC

TA

Task State-specific Clarification

X District Test Coordinator role and WIDA AMS permissions.

District Test Coordinators should review the following checklist for

available permissions:

OK State Specific WIDA AMS DTC Permissions 2017–18

Before Testing updated 11.2.17

OKLAHOMA ACCESS for ELLs Checklist – 2017-2018

© 2017 Board of Regents of the University of Wisconsin System. All rights reserved. 2

DTC

STC

TA

Task State-specific Clarification

X X Meet with staff involved with testing to review roles and

responsibilities.

WIDA ACCESS for ELLs 2.0 Online, Paper, Kindergarten, Alternate

ACCESS:

New TAs must certify and meet the following criteria: Test

Administrator (TA) must be a certified teacher who has completed

the training and passed any required quizzes with a score of 80% or

higher.

Returning TAs: Annual recertification is not required. However,

review of the training course is strongly recommended, particularly

the speaking portions (Kindergarten, Paper, & Alternate ACCESS

versions only).

X X X Log in to your WIDA account and agree to the Non-Disclosure

and User Agreement (NDUA).

New TAs can request an account from their EL Test Coordinator.

New EL Test Coordinators should request an account from the SEA.

For instructions, refer to the Account Creator in the Training Course.

X X X Log in to WIDA AMS and agree to security terms. (WIDA AMS

requires a separate login from the WIDA.us website.)

New TAs can request an account from their EL Test Coordinator.

New EL Test Coordinators should request an account from the SEA.

For instructions, refer to page 34 in the WIDA AMS User Guide.

X X X Online: Watch the Training Overview tutorial - Online

Paper: Watch the Training Overview tutorial - Paper

Required for new-to-testing educators only. Recommended to

review as needed for returning educators.

X X X Visit the Oklahoma page on WIDA.us to check key dates.

Before Testing updated 11.2.17

OKLAHOMA ACCESS for ELLs Checklist – 2017-2018

© 2017 Board of Regents of the University of Wisconsin System. All rights reserved. 3

DTC

STC

TA

Task State-specific Clarification

X X X Review the Updates tab of the ACCESS for ELLs 2.0 webpage

for all updates to testing procedures for 2017-2018.

Updates for ACCESS for ELLs 2.0

X X X Reference the Test Administrator Manual as needed to refresh

on test administration policies and procedures.

X X

Reference the District and School Test Coordinator Manual as

needed to refresh on test coordination policies and

procedures.

X X X

Reference the Accessibility and Accommodations Supplement

as needed to refresh on accessibility and accommodations

policies and procedures.

X X X Visit wida.us/ams for new resources on using WIDA AMS.

X X X Reference the WIDA AMS User Guide as needed to refresh on

steps and actions in WIDA AMS.

X X X

Set up WIDA AMS accounts for Technology Coordinators and,

if necessary, Test Administrators. For instructions, refer to

page 34 in the WIDA AMS User Guide.

Submit Pre-ID file to DRC Pre-ID file is uploaded by SEA.

X X Online: Watch the Ordering Materials tutorial - Online

Paper: Watch the Ordering Materials tutorial - Paper

Information in the tutorial has been updated for 2017-18.

Before Testing updated 11.2.17

OKLAHOMA ACCESS for ELLs Checklist – 2017-2018

© 2017 Board of Regents of the University of Wisconsin System. All rights reserved. 4

DTC

STC

TA

Task State-specific Clarification

X X Order materials in WIDA AMS. District Testing Coordinators order materials via WIDA AMS,

following WIDA guidelines.

X X Online: Watch the Test Scheduling tutorial - Online

Paper: Watch the Test Scheduling tutorial - Paper

Required for new-to-testing educators only. Recommended to

review as needed for returning educators.

X X

Online: Discuss district and school technology needs and

capacity to administer the online test with the Technology

Coordinator.

X X Online: Download and Review Technology Readiness Checklist

with Technology Coordinator.

Applies only to districts administering ACCESS for ELLs Online.

X X If administering online, organize and implement software

installation.

Work with District and School IT staff to install TSMs and Insight on

client machines. Ensure all ORG Units are properly set up and system

readiness checks have been run.

X X Modify default Test Sessions to meet district/school needs. Default Test Sessions are by school/grade/domain. TAs may need to

be assigned to Test Sessions/Schools.

X X Create a testing schedule and finalize student counts. Allow

several days at the end of the test window for makeup testing.

X X Reserve space and all necessary equipment (e.g. Online:

computers, laptops, tablets, headsets Paper: CD player) for

testing days.

X Confirm what space and equipment is reserved for your test

sessions.

Compare against Test Rosters to ensure that all students will have

the needed space and equipment.

Before Testing updated 11.2.17

OKLAHOMA ACCESS for ELLs Checklist – 2017-2018

© 2017 Board of Regents of the University of Wisconsin System. All rights reserved. 5

DTC

STC

TA

Task State-specific Clarification

X X Add any new students to WIDA AMS and assign them to test

sessions.

X Review student data for accuracy in WIDA AMS

X X X Online: Watch the Test Practice and Test Tickets tutorial -

Online

Online only - Required for new-to-testing educators only.

Recommended to review as needed for returning educators.

X X X Determine how you will communicate with students’ parents/family members about ACCESS for ELLs 2.0 testing: its purpose, when their child will test, and any tips for helping students do their best. WIDA resources to consider:

ACCESS for ELLs 2.0 Parent Handout (available in English and other languages)

Alternate ACCESS for ELLs Parent Handout (available in English and other languages)

Getting Students Ready for Testing flyers (Paper version, Online version)

X X X

Plan a time for students to view Test Demos and try out the

Test Practice so they are familiar with the testing application

before taking the test. Online and Paper Sample Items are also

available for additional student practice at

wida.us/ACCESSstudents

X X X Online: Watch the Accessibility Overview tutorial - Online

Paper: Watch the Accessibility Overview tutorial - Paper

Required for new-to-testing educators only. Recommended to

review as needed for returning educators.

Before Testing updated 11.2.17

OKLAHOMA ACCESS for ELLs Checklist – 2017-2018

© 2017 Board of Regents of the University of Wisconsin System. All rights reserved. 6

DTC

STC

TA

Task State-specific Clarification

X X Online: Watch the Assigning Accommodations tutorial

Paper: Watch the Assigning Accommodations tutorial

Required for new-to-testing educators only. Recommended to

review as needed for returning educators.

X X Meet with all stakeholders regarding testing needs for

students with an IEP or 504 plan.

Follow WIDA’s guidelines for ACCESS for ELLs accommodations.

X X Assign accommodations for students with an IEP or 504 plan in

WIDA AMS.

X X Online: Watch the Managing Test Materials tutorial

Paper: Watch the Managing Test Materials tutorial

Required for new-to-testing educators only. Recommended to

review as needed for returning educators. Updated for 2017-18.

X Receive, inventory, and distribute test materials to designated

sites/staff.

EL Test Coordinators order materials in WIDA AMS.

The default Writing response mode for grades 4-5 is keyboarding.

Grades 4-12 Writing Response booklets will NOT be shipped with initial materials order.

If needed, EL Test Coordinators can order in the Additional Materials ordering window.

X

Re-inventory materials received. Note the amount and type of

materials for which you have overage. Report these totals back

to the DTC.

This overage must be used first in cases where sites need additional

materials. Consult your District Test Coordinator if any additional

materials are needed.

NOTE: For information on using overage and how this affects

Additional Materials Orders, please consult section 3.7 in the District

and School Test Coordinator Manual.

Before Testing updated 11.2.17

OKLAHOMA ACCESS for ELLs Checklist – 2017-2018

© 2017 Board of Regents of the University of Wisconsin System. All rights reserved. 7

DTC

STC

TA

Task State-specific Clarification

X X Online: Watch the Additional Materials Orders tutorial

Paper: Watch the Additional Materials Orders tutorial Available for Online and Paper – New for 2017-18!

X X X Check Pre-ID Labels for accuracy.

X X X Check District/School Labels for accuracy. These labels are used for students with no Pre-ID Label.

X X X Print Test Tickets and Test Rosters. Determine ahead of time who is responsible for printing these

materials. Keep them in a secure location until test day.

X X X Review test tickets and labels for accuracy of demographic

information and accommodations.

X X X Apply labels to test booklets.

Bubble in demographic information and apply a District/School Label

to test booklets that do not have Pre-ID Labels. Include state-specific

demographic information requirements here.

X X X

Print any additional materials available online as needed,

including:

- Manuals or sections of manuals needed - Oklahoma Specific Directions - NDUAs - Test Administrator’s Scripts for Online Grades 4-12

WIDA will send paper copies of these documents in the materials

shipment. Additional copies are available in PDF form from the WIDA

website.

X Online: Watch the Administering the Test tutorial - Online

Paper: Watch the Administering the Test tutorial - Paper

Required for new-to-testing educators only. Recommended to

review as needed for returning educators. New information included

for 2017-18!

Before Testing updated 11.2.17

OKLAHOMA ACCESS for ELLs Checklist – 2017-2018

© 2017 Board of Regents of the University of Wisconsin System. All rights reserved. 8

DTC

STC

TA

Task State-specific Clarification

X X Watch the Monitoring Test Progress tutorial - Online Online Only - New for 2017-18!

X

Review the information about each domain (Listening,

Reading, Speaking, and Writing) from the Domains dropdown

menu in the training course:

Online Administration:

Listening, Reading, Speaking, and Writing.

Paper Administration:

Listening, Reading, Speaking, and Writing.

X Pass the appropriate quizzes required for the grades and tests

you will administer (score of 80% or higher).

Online: Complete the ACCESS ONLINE Administration Quiz Grades

1-12 only.

Paper: Complete the ACCESS PAPER Administration Quiz Grades 1-

12 quiz. Depending on responsibility, also complete:

ACCESS & Screener SPEAKING Quiz Grades 1-5

ACCESS & Screener SPEAKING Quiz Grades 6-12 Kindergarten: Complete the ACCESS Kindergarten Quiz.

Alternate ACCESS: Complete the Alternate ACCESS for ELLs Quiz.

X X Confirm what space and equipment are reserved for your test

sessions.

Compare against Test Rosters to ensure that all students will have

the needed space and equipment.

X

Try out seating arrangement in testing areas. Verify that

students are not close enough to hear each other while

recording during the Speaking Test.

X If administering the Paper test, try out the Listening and

Speaking CD(s) and CD player prior to the day of testing.

Before Testing updated 11.2.17

OKLAHOMA ACCESS for ELLs Checklist – 2017-2018

© 2017 Board of Regents of the University of Wisconsin System. All rights reserved. 9

DTC

STC

TA

Task State-specific Clarification

X X If administering the Online test, Run final system readiness

checks, ensure software is up-to-date.

Work with District and School IT staff to ensure that everything is

ready to go for testing. Repeat this one week prior to testing if

testing later in the window.

X X Ensure all staff involved in testing are certified.

Requirements are listed at http://www.wida.us/accessprep, and you

may view test completion in the Account Management and Training

Status part of My Account & Secure Portal.

X X

Ensure any staff assisting with test administration who haven’t

agreed to the electronic NDUA when logging in to the training

course have signed a paper copy.

Paper copies can be found at wida.us/ACCESSprep. Do not return

this to DRC. Keep for your records.

During Testing updated 11.2.17

© 2017 Board of Regents of the University of Wisconsin System. All rights reserved. 10

OKLAHOMA ACCESS for ELLs Checklist – 2017-2018 D

TC

STC

TA Task State-specific Clarification

X X Be on site for first day of testing.

X Check with building administration regarding the timing of building bells, alarms, or announcements that may go off during the test session.

X Set up the testing room according to the Test Administrator Manual. Ensure students are seated far enough apart to avoid distractions.

Room setup requirements (Do Not Disturb sign, covered posters, etc.)

X Distribute necessary materials to students (test booklets, pencils, scratch paper).

State policies on using highlighters, scratch paper, or notetaking within the test booklet

X Follow all directions provided in the manuals and scripts.

Is your state providing unique instructions in the State-Specific (Goldenrod) document regarding:

o Translating test direction in student’s native language We can note those instructions or refer LEAs to the State-Specific (Goldenrod) document that will be posted on your WIDA state page

X Monitor and supervise students during the testing session. OK follows WIDA guidelines.

Online: After students have completed the Listening and Reading tests, run a Tier Placement Report in WIDA AMS. Use the report to identify students placed in Speaking Tier Pre-A and the Writing tier for students who will be handwriting their response.

Online 4th and 5th graders ELs will keyboard their Writing responses.

X Report any additional material needs to the STC.

X

If the need for additional test materials arises, first check your school overage inventory, then contact your DTC to see if that district has material in their inventory. Then coordinate with the DTC to plan for an additional materials order if necessary.

During Testing updated 11.2.17

© 2017 Board of Regents of the University of Wisconsin System. All rights reserved. 11

OKLAHOMA ACCESS for ELLs Checklist – 2017-2018 D

TC

STC

TA Task State-specific Clarification

X Keep track of all material requests from schools during testing and place one additional materials order prior to the end of the testing window with all requested materials.

Reference Section 3 of the District and School Test Coordinator Manual for more info. Appendix B of this manual contains specific information for transfer students as well.

Monitor student progress in WIDA AMS while testing and throughout the testing window.

X Notify Test Coordinator of any issues that arise during testing. Follow WIDA guidelines and send any questions or concerns to your District Testing Coordinator.

X X Ensure all accommodations and Do Not Score in WIDA AMS are current and correct.

X Collect and account for all test materials. Return them to the Test Coordinator.

X X Securely store all testing materials in between test sessions.

After Testing updated 3.28.18

© 2017 Board of Regents of the University of Wisconsin System. All rights reserved. 12

OKLAHOMA ACCESS for ELLs Checklist – 2017-2018 D

TC

STC

TA Task State-specific Clarification

X X X Online: Watch After Testing tutorial - Online Paper: Watch After Testing tutorial - Paper

X X Collect test materials from Test Administrators once testing is completed at each testing site.

X X Prepare test materials for return according to the instructions in Section 5 of the District and School Test Coordinator Manual.

Pay careful attention to what materials should be returned and what materials are considered non-secure and can be destroyed on site. See section 5 of the District and School Test Coordinator Manual for specific guidance. Destroy locally any scratch paper and Pre-ID labels that have not been used.

X X Return test materials to DRC. Scratch paper is destroyed. All other materials returned.

x x All Testing Modes: Watch the Data Validation tutorial - Online.

X Complete data validation process. LEAs complete Pre-reporting data validation in WIDA AMS.

X X X Review the resources available to assist educators with score interpretation on the Scores & Reports page.

X X X All Testing Modes: Watch Accessing Score Reports Tutorial.

X X

Determine how you will communicate with students’ parents/family members about ACCESS for ELLs 2.0 test results. WIDA resources to consider:

Parent Guide for ACCESS for ELLs 2.0 Score Reports

Parent Guide for Alternate ACCESS for ELLs Score Reports

After Testing updated 3.28.18

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OKLAHOMA ACCESS for ELLs Checklist – 2017-2018

X Receive and distribute score reports to designated sites/staff.

Exit criteria for ACCESS for ELLs 2.0 is as follows: Automatic Exit Score (Grades K-12): 4.8 or better on Overall

proficiency level English Language Proficiency (ELP) Band for Potential Exit

(Grades 3-12): ELs in grades 3-12 scoring 4.3-4.7 on Overall proficiency level may be eligible for reclassification as English proficient and exit from EL services. A district-level academic team using a rubric provided by OSDE for that purpose will evaluate whether ELs scoring within the ELP band are eligible for reclassification and exit or not. In order to be reclassified and exit, ELs scoring within the ELP band must:

o Be in grades 3-12, and o Meet the criteria as outlined by OSDE's rubric, and o Be recommended for exit by a district EL representative,

and o If the EL is served on an IEP/504, be recommended for

exit by a district SpEd representative. Automatic Exit Domain Scores for ELs with disabilities that

preclude them from taking all ACCESS domains (Grades K-12): 4.8 or better on all domains taken

English Language Proficiency (ELP) Domain Bands for Potential Exit for ELs with disabilities that preclude them from taking all ACCESS domains (Grades 3-12): ELs in grades 3-12 scoring 4.3-4.7 (or better) on all domains taken may be eligible for reclassification as English proficient and exit from EL services. A district-level academic team using a rubric provided by OSDE for that purpose will evaluate whether ELs scoring within the ELP band are eligible for reclassification and exit or not. In order to be reclassified and exit, ELs scoring within the ELP band must:

o Be in grades 3-12, and o Meet the criteria as outlined by OSDE's rubric, and

After Testing updated 3.28.18

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OKLAHOMA ACCESS for ELLs Checklist – 2017-2018

o Be recommended for exit by a district EL representative, and

o If the EL is served on an IEP/504, be recommended for exit by a district SpEd representative.

Exit criteria for Alternate ACCESS for ELLs is as follows: Automatic Exit Score (Grades 1-12): P2 on Overall

proficiency level on two consecutive years of testing. English Language Proficiency (ELP) Band for Potential Exit

(Grades 3-12): ELs in grades 3-12 scoring A3-P1 on Overall proficiency level on two consecutive years of testing may be eligible for reclassification as English proficient and exit from EL services. A district-level academic team using a rubric provided by OSDE for that purpose will evaluate whether ELs scoring within the ELP band are eligible for reclassification and exit or not. In order to be reclassified and exit, ELs scoring within the ELP band must:

o Be in grades 3-12, and o Meet the criteria as outlined by OSDE's rubric, and o Be recommended for exit by a district EL

representative, and o Be recommended for exit by a district SpEd

representative. Automatic Exit Domain Scores for ELs with disabilities that

preclude them from taking all Alternate ACCESS domains (Grades 1-12): P2 on all domains taken for two consecutive years of testing.

English Language Proficiency (ELP) Domain Bands for Potential Exit for ELs with disabilities that preclude them from taking all Alternate ACCESS domains (Grades 3-12): ELs in grades 3-12 scoring A3-P1 (or better) on all domains taken may be eligible for reclassification as English proficient and exit from EL services. A district-level academic team

After Testing updated 3.28.18

© 2017 Board of Regents of the University of Wisconsin System. All rights reserved. 15

OKLAHOMA ACCESS for ELLs Checklist – 2017-2018

using a rubric provided by OSDE for that purpose will evaluate whether ELs scoring within the ELP band are eligible for reclassification and exit or not. In order to be reclassified and exit, ELs scoring within the ELP band must:

o Be in grades 3-12, and o Meet the criteria as outlined by OSDE's rubric, and o Be recommended for exit by a district EL

representative, and o Be recommended for exit by a district SpEd

representative Alternate Exit Criteria for Alternate ACCESS for ELLs (Grades 1-12):

If the Overall score of an EL taking Alternate ACCESS for ELLs has not improved--even incrementally--for three consecutive years of testing, AND

A district EL representative and a district SpEd representative recommend that the EL be reclassified and exited from services,

THEN, that student may be reclassified and exited from EL services.

No Measurable Academic Response criteria: In addition, Oklahoma will establish criteria to allow students with severe cognitive disabilities who qualify to take the Alternate ACCESS for ELLs to be evaluated by a district-level team, including the IEP team, for potential classification as having No Measurable Academic Response (NMAR). The criteria for this classification is as follows:

The student is unable to demonstrate any observable reaction to a specific stimulus;

The student exhibits only startle responses;

The student tracks or fixates on objects at random and not for a purpose;

After Testing updated 3.28.18

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OKLAHOMA ACCESS for ELLs Checklist – 2017-2018

The student moves or responds only to internal stimuli; and

The student vocalizes intermittently regardless of changes in environment. To classify a student as NMAR, the student’s academic team must agree that he or she meets all five of the criteria. The decision to classify a potential English learner as having NMAR must be revisited at the beginning of each academic year by the student’s IEP team. These criteria will prevent students classified as NMAR from being subjected to environments and testing situations that may cause undue stress. Additionally, districts will not be penalized in the accountability system because NMAR students are failing to progress in reaching English proficiency.