Benefits & Data Management Staff Can

Assist you with Information about…

Medical Benefits

Health Savings Accounts (HSAs)

Dental and Vision Insurance

Basic, Supplemental Spouse Life and Child Life Insurance

Accidental Death and Dismemberment Life Insurance

Flexible Spending Accounts

Retirement

Short-Term & Long-Term Disability

Long Term Care Insurance

Supplemental Insurance (AFLAC)

Supplemental Retirement

Workers’ Compensation

Retirement

Participation in the Teachers Retirement System

(TRS) is mandatory for all regular non–exempt

classified employees with a work commitment of

half time or more.

All exempt (monthly paid) employees will have an

option of participating in either the Teachers

Retirement System (TRS) or the Optional

Retirement Plan (ORP). All exempt employees will

have 60 days from the date of employment to

select a retirement plan. Failure to make an election

will result in being enrolled in the Teachers

Retirement System.

Retirement (cont.)

You will not be allowed to change your retirement

election at any time during your employment at

AU.

Regardless of the date of your election,

contributions will be deducted retro to the first

date of eligibility.

Under TRS, employees contribute 6.00% of

their gross salary and the state contributes 14.27%.

Under ORP, the employee contribute 6.00% of their

gross salary and the state contributes 9.24%.

Tax Sheltered Annuities/Deferred

Compensation

AU offers both 403(b) and 457(b) plans through Fidelity,

VALIC and TIAA-CREF. These plans allow employees to

defer income tax on part of salary. Payment of state and

federal taxes on the deferred portion is not required until

the year it is withdrawn by the employee.

Applications and additional information can be obtained

from the Benefits & Data Management Section of Human

Resources.

2016 Limits: $18,000, or over age 50, $24,000.

Roth 403(b) & 457(b)

AU offers Roth 403(b) and 457(b) plans

through VALIC. After-tax Roth contributions

are combined with your pre-tax 403(b) and

457(b) plans, towards the $18,000 or $24,000 limits.

Applications and additional information can be

obtained from the Benefits & Data

Management Section of Human Resources.

2016 Limits: $18,000, or over age 50, $24,000.

Retirement Benefits for New Hires

For university employees hired on or after January 1,

2013, health insurance contributions at

retirement will be based on years of service.

The BOR voted to make the change for individuals

hired on or after January 1, 2013. If you retire with 10

years of service the employer contribution will be 15%.

As years of service increase the contribution

percentage increases to a maximum of 70 percent.

Benefits Enrollment (.50-.74)

Employees with a work commitment

of .50 through .74 are eligible for the

benefits listed below:

• Retirement

• Supplemental Retirement

• Annual Leave/Sick Leave/Military Leave

Temporary employees and those who work

less than half-time are not eligible for

benefits.

Benefits Enrollment (.75 or Greater)

Employees with a work commitment of .75

or greater are eligible for the benefits listed

below:

• Health/Dental/Vision

• Basic/Supplemental/Spouse Life/Child Life

• Flexible Spending Accounts (FSAs)

• Health Savings Accounts (HSAs)

• Retirement

• Supplemental Retirement

• Annual Leave/Sick Leave/Military Leave

• Short-term & Long-term Disability

Benefits Package SummaryBENEFIT PLAN CARRIER

Medical Blue Cross Blue Shield

Flexible Spending Accounts: Health Care & Dependent Care Accounts

Health Savings Account

Optum

Basic Life and AD&D (Employer Paid) Minnesota Life

Employee Supplemental Life & AD&D Minnesota Life

Voluntary Accidental Death & Dismemberment Minnesota Life

Spouse Life Minnesota Life

Child Life Minnesota Life

Short Term Disability MetLife

Long Term Disability MetLife

Dental Delta Dental

Vision EyeMed Vision Care

Pet Insurance VPI

Supplemental Benefits Aflac

New Hire Enrollment

Benefit enrollment for all new hires must be

completed within 30 days of his/her hire

date, otherwise, the ability to elect coverage

is delayed until the next Open Enrollment

period, which is generally each fall.

Benefits are effective the date of employment

if hire date is the first working day of the

month. Otherwise, benefits are effective the

first of the following month.

New Hire Enrollment (cont.)

Coverage elected during open enrollment will be effective January 1 of the following year. Documentation is required to verify dependent eligibility for all dependents. Acceptable documents are: Birth Certificate, Marriage License, adoption or legal guardian papers ortax forms.

Exceptions are qualifying events promoting a change of status such as a birth, adoption, marriage, or divorce. Documentation supporting qualifying events must be submittedwithin 30 days of the event.

Health Insurance Plans Available to New

Hires (.75 or Greater)

Comprehensive Care

Consumer Choice HSA

BlueChoice HMO

Note: If you are a tobacco user you will incur an

additional $75 per month tobacco usage surcharge for

yourself and if you have any dependents age 18 or

older that use tobacco, you will also incur an additional

$75 for each.

Medical Plan Highlights

Medical Plan Highlights (cont.)

Medical Rates for Plan Year 2016

AU Medical Associates (PPG)

Offers a full range of healthcare services to all

employees. To schedule an appointment with a

participating provider, please contact the Health Care

Referral Center at 1-2273.

You may also contact the Employee Concierge Team

at 1-9522 (7:30 a.m. – 5:30 p.m., Monday – Friday) to

assist with scheduling medical appointments or

receiving lab result clarification.

AU Medical Associates (PPG) (cont.)

Other helpful numbers:

Family Medicine: 1-4588

Women’s Wellness: 1-4959

General Pediatrics: 1-2191

Eye Care*: 1-2020

*Part of the healthcare plan wellness benefit, not EyeMed.

Additional specific clinic numbers are located: http://www.augustahealth.org/health-services/a-z-health-services-list

AUHealth Employee Pharmacy

To refill or transfer a prescription contact the

employee pharmacy at 706-723-0900 or

employeeRx@gru.edu.

Pick-up locations include:

Children’s Hospital, 1st floor, BT1964, Monday –

Friday, 7 a.m. to 6 p.m.

Annex 1, Room 1123, Tuesday and Thursday,

Noon to 1:30 p.m. Arrangements must be made

with the Employee Pharmacy.

Dental Insurance

AU provides two comprehensive dental plans for

employees with a work commitment of .75 or greater.

Under this plan you can choose to see any dentist you

desire, however, you will pay less if you use an in-

network provider.

Dental Plan Option Highlights

Dental Premiums for Plan Year 2016

AU Dental College of Georgia

Practice Group

Offers a full range of dental services right on campus.

All employees and their immediate family member

receive a 10% discount.

Appointments can be made by calling the Practice

Group at (706) 721-2696.

Vision Highlights

Basic Life Insurance

All active regular employees with a work

commitment of .75 or greater receive

$25,000.00 of Basic Life Insurance and

$25,000.00 Basic Accidental Death &

Dismemberment Insurance (AD&D) at no cost

to the employee.

In addition, you may purchase supplemental life

and AD&D coverage for yourself, as well as

optional Spouse/Child Life Insurance for your

spouse or domestic partner and children.

Basic Life and AD&D Highlights

CARRIER – Minnesota Life BENEFIT

Employee Life Benefit Amount Flat $25,000

Employee AD&D Benefit Amount Flat $25,000

Reduction Provision Your Basic Life/AD&D does not reduce at any age.

Supplemental Life

Additional Life and AD&D insurance may be

purchased for in increments of 1X – 8X your salary.

Maximum allowed coverage for supplemental life is

$2.5 million. (includes an AD/D rider)

Spouse and Child Life

Spouse Life insurance may be obtained for a spouse in increments of $10,000.00 – up to a maximum of $500,000.00.

Guaranteed issue is limited to $50,000.00 at the time of hire. Any coverage over $50,000.00 will require medical underwriting.

Child Life insurance may be obtained for dependent children (up to age 26) in amount of $5,000.00, $10,000.00, or $15,000.00.

*Note: No person may be covered as an employee and a dependent; or as dependent of more than one employee (does not include an AD/D rider).

Short Term Disability (STD)

CARRIER – MetLife BENEFIT

Benefit Amount60% of your Basic Weekly Earnings up to $2,500

per week

Benefits Begin 15th calendar day after injury or illness begins

Benefit Duration PeriodPayable for up to a maximum of 11 weeks once

the benefit begins

Maternity Limit Treated the same as any other Illness

Long Term Disability (STD)

CARRIER – MetLife BENEFIT

Benefit Amount60% of your Basic Weekly Earnings up to $15,000 per

month

Benefits Begin The greater of 90 days or end of STD duration

Exclusions for the Pre-

existing Conditions

During the first 12 mos. of coverage the plan will not

cover a sickness or accidental injury that arose in the

most recent (3) months prior to the claimants

participation in the plan

AFLAC Supplemental Insurance

Supplemental insurance is available through American Family Life Assurance Corporation (AFLAC) to all regular employees with a work commitment of half time or more.

Available plans include: cancer insurance, hospital indemnity plan, and personal accident plan.

Coverage must be applied for within 30 days of becoming benefits eligible. To enroll or receive information about these plans, contact the Benefits & Data Management office @ 706-721- 3770.

Health Savings Account (HSA)

AU allows employees who are enrolled in theConsumer Choice HSA Plan to set up an HSA.USG will match the employee’s contribution to their HSA plan up to $375.00 for enrollment in single coverage and up to $750.00 for enrollment in family coverage. This match is made concurrently with the employee’s contribution.

Employees can use the funds that have beencontributed into the account for Qualified Medical Expenses (QME).

Flexible Spending Accounts

AU offers three Flexible Spending Accounts to

employees:

1. Dependent Care Flexible Spending with maximum of $5,000.

2. Health Care Flexible Spending with maximum of $2,550.

3. Limited Purpose Medical Flexible Spending with maximum of $2,500. (must be enrolled in a Health Savings Account along with the Consumer Choice HSA health plan)

Lifestyle Benefits

Lifestyle Benefits are discounted programs to help address

needs employees may have in other areas of their life that

the voluntary benefits do not cover; such as legal services,

roadside assistance, pet medical care, fitness center, identity

theft, and tax help line.

Workers’ Compensation

All employees are covered, even if off campus conducting business on behalf of the institution.

Reporting of an “incident” (does not require treatment) or

“accident” (does require treatment) is handled using different

processes.

An “incident” does not require treatment. Examples: Stumping

your toe or a paper cut that requires a band aid, etc. Incidents

will be reported to the Human Resources Divisions, Benefits and

Data Management Section using the “Incident Only Form” but

would not require your supervisor to report the claim to the

Department of Administrative Services (DOAS).

Workers’ Compensation (cont.)

An “accident/injury” requiring treatment must be reported toDOAS by your supervisor. The number to call is 877-656-7475. If you require immediate treatment, go to the nearest emergency

room. Your supervisor may request additional information from you so that

he/she can evaluate the situation that occurred and resulted in the incident, accident/injury. Please cooperate with your supervisor and provide information on what occurred. This will help your supervisor determine possible corrective measures that we can take, such as retraining, or updating equipment, etc., to prevent a reoccurrence.

If you are a supervisor, you will be expected to review what took place, determine if actions can be taken to prevent a reoccurrence, and document your review and any corrective measures that you implement. You will hear more about this in the manager orientation program.”

Visit website for additional detailshttp://www.augusta.edu/hr/benefits/university_benefits/workerscomp.php

VPI Pet Insurance Highlights

Innovations in veterinary medicine mean there are more options than ever to keep your pet healthy. But if your pet becomes sick or hurt today, would you have enough saved to cover the expense? Veterinary Pet Insurance (VPI)/Nationwide offers nose-to-tail coverage for everything from ear infections to cancer. And they give you access to the best care possible without straining your budget. Now you can purchase Pet Insurance through VPI/Nationwide at an even lower premium rate by taking advantage of our group rate discount of 5%.

Convenient ways to enroll:

– Call 877-PETS-VPI to speak with a licensed sales agent

– http://www.petinsurance.com/gru

Summary

The Division of Human Resources wants to make certain that you have the necessary policy and benefit information.

If you ever have any questions, please feel free to contact Human Resources at 1-3770 or BENEFITSANDDATAMANAGEMENT@gru.edu