BOARD CONSIDERS MANAGEMENT FIRM

2

MANAGEMENT TASKS 3

FROM THE BOARD 4

BP GARAGE SALE 5

BP BEAUTIFICATION WEEK

5

NEIGHBORHOOD NEWS

6

VOLUNTEERS IN ACTION

7

CAPITAL OUTLAY PROJECTS

8-9

CALENDAR 10

BPHOA BOARD 10

Inside this issue

B e r k e l e y P a r k H o m e o w n e r s A s s o c i a t i o n

Berkeley Park Newsletter

April 2012 Volume 6 Issue 3

Can you believe the beautiful weather we have enjoyed lately. Just when I want to let down my guard and believe

that spring is really here to stay, I have a nagging flash-

back to the big April freeze of 2007. But enough of that

negative thinking; I’m just going to enjoy the beauty of

Berkeley Park in bloom with reckless abandon. With so many homes receiving new roofs, gutters, win-

dow repair, and paint for shutters, the BP Board voted to

declare April 16-22 officially the Berkeley Park Beauti-

fication Week. Some things to consider as we work to

freshen up our homes: clean out beds; replace haggard plants; plant some flowers, add landscaping around mail-

boxes (to protect your investment in that expensive cus-

tom post), and MULCH at least 3 inches deep as specified in covenants.

After a number of skinned knuckles, broken nails, and a door that repeatedly fell off,

Larry finally sprung for the new official Berkeley Park mailbox---and we love it!

Come by to check it out and be sure to open and close it a few times. You may be ready sooner than you planned for a replacement box. Purchasing information is

below.

Wishing you well,

Jan

From the President

Jan Click

Special Notice

April 16-22: Berkeley Park Beautifi-

cation Week. Plant, weed, paint and mulch!

April 27-28: BP Garage Sale

Mid-May: Informational HOA meet-

ing on hiring a HOA management

firm. Watch for details!

Architectural Mailboxes

Coronado Bronze with Antique Copper

Trim (all metal) Can be purchased at Lowes

Item #258995

Model #5505Z

$169.99

Page 2

Berkeley Park Newsletter

Why a Management Company for Berkeley Park? For some time, current and previous Berkeley Park

Board of Directors members have discussed the need to

streamline and consistently manage our operations.

This Board is engaged in the search for a management company for our association, and we wanted to com-

municate to homeowners what has led us to this point.

Most homeowners who have not served on the Board

may not be aware of the very significant amount of time

and effort it takes to handle the day to day activities for our development. The work traditionally falls on Board

members and a few volunteers. Some tasks are not com-

plex, while others require research, investigation, discus-

sion, and immediate action. The time involved is signifi-

cant as indicated by the sample (but not inclusive) list on

page 3. Even when work is divided among us, it still rep-resents much more time than anyone has to contribute.

Many other developments in our area have had similar

experiences in maintaining their associations and have

turned to management companies as a solution. This

Board of Directors (and others who have served in the past) fully realize the need for Berkeley Park to move in

this direction. Protecting the major investment we have

in our homes is an objective shared by all homeowners.

While a Board of Directors would continue to serve as

the decision-making body of the Association, daily oper-

ations under professional management will greatly re-duce the time involved. The efficiency and timeliness of

professional management should also enhance the value

of our homes.

Four management companies who are interested in

managing Berkeley Park have been identified. These companies are in the process of submitting their pro-

posals and quotes with an understanding that a target

date for selection is July, well before we must complete

the budget for 2012. The Board and Finance Committee

will be carefully reviewing the bids, analyzing costs, and

Board Investigates Hiring Management Firm checking references. Contracting this management ser-vice will require an increase in homeowners/lot owner

dues. No one likes to see our costs increase, so our

overarching goal is to find a reputable company with a

reasonable service cost. From the first quotes received,

this goal appears to be attainable.

Retaining a management company to manage Berkeley

Park will greatly reduce the time commitment required

for board service. This will help to reduce “burnout”

experienced by board members, assist in recruiting new

board members, and lead to less frequent board turno-ver. It has been increasingly difficult to obtain candi-

dates to serve on the BP Board. Last year, after an ex-

tensive effort, only one new candidate was obtained.

This year, four new members will be needed as the

President, Treasurer, and Secretary roll off. With a

management company in place, continuity in priorities and consistency in processes for conducting business

will enhance the effectiveness and efficiency of future

boards. Regular tasks required to maintain the com-

munity will be completed by professionals with experi-

ence and resources not available to volunteer board members. This will be a positive step forward in main-

taining our development and its outstanding reputation

while protecting the major investment we have in our

homes.

If you have any questions or suggestions, please contact

any BP Board member.

Respectfully,

Berkeley Park Board of Directors

Jan Click, President jpclick4551@aol.com Newton Calhoun nmcalhoun@msn.com Bill Enser, Treasurer billenser@aol.com Jerold Johnson jeroldjohnson@tds.net Peter Jones pjtory@msn.com

Mid-May informational HOA meeting on man-

agement firm. Details soon!

Volume 6 Issue 3

Page 3

Below is a sampling (not inclusive) of tasks that fall un-der the responsibility of the Berkeley Park Board that

would be performed by a management company:

Collection of quarterly fees and any special assess-

ments, writing checks (Board Treasurer signature),

preparation of monthly financial statement, prepara-tion of annual budget

Resolution of common property titles and taxes; filing

yearly Tennessee Corporation Annual Report Form

Legal Issues: working with attorney on the Tabor

property issue, court judgment, disputed attorney fees,

follow-up on the execution of the judgment, filing liens

on non-compliant property owners (non-payment of fees)

Volunteer Lawn: negotiate the lawn contract, monitor

and adjust lawn cutting schedule; coordinate landscap-

ing upkeep of entrance and clubhouse; communicate clubhouse tree trimming; communicate on removing

downed trees; monitor and revise sprinkler system

functioning on entranceway

Street light repair: regularly survey street lights that

are not functioning; schedule an electrician to repair

on a timely basis.

Fountain: replace backwash line, reseed damaged

lawn, schedule electrician to replace bulbs and system

electronics; repair, power wash, and seal; trim magno-

lias; schedule power washing of entrance stone work; monitor water quality and level. A major project was

the removal and replacement of stonework around the

fountain. The fountain leak has not yet been resolved.

So the opening date this year is not yet determined.

Swimming pool area: monitor pool water quality and

level; communicate with Pro Pools on repair and water

quality issues; add water due to evaporation; resolve issues with Health Department; schedule power wash-

ing of area; schedule parties; schedule HOA volunteers

to monitor pool weekly and communicate duties such

as trash removal and nightly lock up; schedule pump repairs

Town of Farragut: negotiate sidewalk repair, enforce

silt fencing removal

Clubhouse: schedule weekly cleaning; monitor clean-

liness, especially rest rooms; schedule and resolve

issues from fire inspection. This year involved the complete process for repairing storm damage, flood-

ing, and roof/gutter repair

Security cameras: monitor computer system and react

to security problems.

Covenant amendment revision & enforcement: review

and communicate revisions, conduct voting, notifica-

tion of violations and conduct follow up action (street parking, yard maintenance, vacant lot issues, and nui-

sance issues). Although covenants were revised for

the first time in 12 years, it should be done on a con-

tinuing basis.

Mailbox replacement system (sourcing). This contin-

ues to be a major time requirement. Numerous mail-

boxes are currently in need of various levels of repair. The Board receives a continuing flow of inquiries on

sourcing/how to go about repairs.

Maintenance of fencing/key management and lock

repair

The Board lacks to the expertise to deal with major

projects such as the fountain which is currently not

operational due to a major leak.

Tasks Currently Done by BP Board/Volunteers

Board members oversee prob-lems such as the water damage and mold prob-lems in the club-house utility room—now fixed!

Page 4

Berkeley Park Newsletter

Irrigation Startup

Bill Enser no longer coordinates the startup and shutdown of the irrigation systems.

Bill Collins, Irrigation Supervisor of Volunteer Lawn, will be contacting homeown-

ers by email in the near future to schedule the spring startup.

Want a Green Lawn?

Homeowners are strongly recommended to add 2 or 3 additional fertilizations to the 3 that Volunteer Lawn provides as part of the HOA Fees. One treatment was added in

January. A second was added in March. The third will be added in September. If

homeowners want additional treatments, contact John Stowers, john@vollawn.com.

Fountain Ready for Prom Photos?

Pro Pool turned on the fountain at the end of March and found a leak that the dig team had previously uncovered. As suspected, the leak was caused by the magnolia

tree roots. Pro Pool is not sure if this is the only leak or if there are others under the

fountain basin. The board is trying to get a leak detection company to check the lines

for other leaks. The goal is to have fountain working for prom pictures.

Voting Results on Revisions to BP Covenants and Restrictions

The Berkeley Park Board of Directors is pleased to report the results of the recent vot-ing on the proposed revisions to our Berkeley Park Covenants and Restrictions. Of

our 77 eligible voters, 64 members submitted votes. A minimum of 58 votes repre-

senting a quorum were required in order for each proposed revision to pass. All but

three proposed revisions passed. Most of the revisions were needed to clarify respon-

sibility from the original developer to the Homeowners Association. Other proposals were recommended to replace outdated practice and reflect current trends. The

Board will file the revisions that passed with the Register of Deeds. Homeowners can

also look for a “Highlights of Covenants” to be sent electronically for a quick reference.

The Board would like to thank the Covenants Revision Team, Elizabeth Wright,

Jeanna Konomos, and Bill Warner for their time and good work, as well as the 64

homeowners and lot owners who took the time to vote on these proposed changes. While this was the first review and revision process conducted in the 12 years of the

development, this process will need to be done periodically on a regular schedule.

From the Board

Azaleas and streetlight landscaping at 736 Prince George Parish

Volume 6 Issue 3

Page 5

Neighborhood Garage Sale —April 27 and 28 Mark your calendars for the Berkeley Park Neighbor-hood Garage Sale on Friday and Saturday, April 27 & 28.

Sale days are both Friday and Saturday, but it's OK to

open for business on just one day. Usually, different

crowds come to Friday sales than who come on Satur-

day; therefore, expect plenty of shoppers either day.

Spring is a good time to sell lawn and gardening items,

spring and summer fashions, recreation toys, outdoor

living items, and household goods/furniture for newly

independent young adults. Start cleaning out your clut-

ter, closets, cabinets, drawers, garages, attics.

Garage sale ads will be placed in the Knoxville News

Sentinel and Craig's List, signs will be at the Berkeley

Park entrance and street corners and mailbox balloons

will go to all participants. As usual, our BPHOA will pay

for the ad and the balloons.

If you want to participate in the Berkeley Park garage sale weekend on April 27 & 28, email Kathy Matuszak,

toozcompany@aol.com . Open your garage doors and sell your "merchandise" on both or either of these days.

In the past, some of our neighbors have sold out in a sin-

gle day! Hope to see all of you joining in the fun!

Spring is a good time to spruce up the neighborhood. The Berkeley Park HOA board of directors has declared

April 16-22 as “Berkeley Park Beautification Week.”

This is an opportunity to clean up the landscape, apply

mulch to a depth of 3 inches around shrubs and in beds,

plan for new plantings, and touch up the paint on our mailboxes. Paint specifications for the mailboxes:

Benjamin Moore

Duncan Green C/ME 12/28/05

Duncan Bone C/ME 6/9/03

The Color Market, 9717 Kingston Pike has the file on Berkeley Park.

If you need a new mailbox, see page 1 for the approved

BP replacement box.

Below: Brock Lodge and customer at the spring 2011 garage sale

BP Beautification Week —April 16-22

Spring at 804 McKinley Pointe

Page 6

Berkeley Park Newsletter

Neighborhood News

New Neighbors

Welcome to Avery and Na-

than Hardman who re-cently moved into their new

home at 12341 Cotton Blos-

som Lane. Avery says the

Hardman family is thrilled

to finally be in their home

sweet home, here in The

Battery! She states that they

have had such a warm wel-come from their neighbors

and feel very blessed to be a

part of this lovely communi-

ty. Avery and Nathan have

been married for almost 7

years and both call Knox-

ville "home" even though

Avery spent her childhood

in Louisiana and Nathan grew up in Middle TN and

Alabama. They both gradu-

ated from Farragut High

School and UT-Knoxville, so

this is their home. When

they married, they decided

to try to have lots of adven-

tures before having kids, so they traveled a lot (Aruba,

Bahamas, Israel, Jordan and

many more) and moved to

San Antonio for a couple of

years, just for fun! Then it

was time to move home and

begin their greatest adven-

ture...having their 2 amaz-ing children. Lincoln, who

just turned 2, can light up a

room (and get out of trou-

ble!) by just flashing his

sweet smile! And they re-cently welcomed daughter,

Lola, who is 4 months and

the most easy-going and

giggly baby. Nathan loves

his job working for Life-

touch, where he sells and

services yearbooks to Ele-

mentary and Middle schools in the area. Avery is a stay-

at-home-mom and loves

every minute of it! If it's a

pretty day, you can count on

their being outside walking,

running, biking, or just

playing. They are excited to

meet all of the neighbors in the process!

Charles Dennis and

Elissa Norris Rose are the new neighbors at 811

Prince George Parish Drive. They have moved

here from middle Ten-nessee due to a job trans-

fer. Their five children (of whom they are justifiably

proud) range in ages: 29, 27, 24, 22, and 20—two

sons and three daughters. They also have a partially

blind and hearing im-paired, aging, Cavalier

King Charles spaniel

named Ivy Claire. You may hear Elissa clapping

her hands loudly and yelling unusually loud at

her. Their cat is a long haired neutered Tom

named "puff...puffers...p ditty kitty". He was lost

for three nights recently

but came home at 6 am with major puncture

wounds. They are keeping him inside

now. Elissa says they have met a few

“Berkeleys” and look forward to meeting

more!

Congratulations,

Grads!

Lauren White,

daughter of Chris White, 833 Belle

Grove, is graduating from Christian Acad-

emy of Knoxville in May. Lauren plans to attend

the University of South Carolina in the College of

Business. She will be in the school of internation-

al business as a Capstone Scholar.

Not Quite Newlyweds

Bill and Barbara Enser, 806 Prince

George Parish Drive, cel-ebrate their 45 year wed-

ding anniversary on April

1. (No fooling!) Barbara has a birthday on April 5.

Best wishes for many more milestones!

New kid on the block, Lincoln Hardman

Berkeley Park redbuds

Volume 6 Issue 3

Page 7

Volunteers in Action —Repairs & Maintenance

—Photos courtesy of Newton Calhoun

Board members and volunteers oversee maintenance and

repairs—as well as doing some of the work!

Top left: New wooden pineapple post assembly with add on numbers and new metal box from Lowes.

Top right: Lin Budlong, master woodworker, cut out add on numbers to attach to mailboxes eliminating the need to sandblast numbers into the support arm.

Above left: BP resident maintenance crew repairs street-lights

Right: Installing security camera at entrance

Page 8

Berkeley Park Newsletter

CLUBHOUSE

Completed

Coordinate insurance claim and repair mold problem

Repair and paint kitchen damage

Repair bathroom mold damage

Install new drainage in front entrance

Install gutter guards

Coordinate insurance claim on clubhouse hail damage

Vendor selection and coordination of installation of new roof

Contract and oversight of repainting of exterior

Refrigerator repair and disposal

Repair outside lighting

POOL

Planned

Replace sand in sand filter

Empty and acid wash pool

Caulk around pool and clubhouse brick

FOUNTAIN

Completed

Dig drainage trench around base

Troubleshoot and replace backwash line

Replace top level outlet flow pipe and secure herons

Repair fountain concrete structure

Repair tile work

Source and replace lower basin surface slabs

Trim magnolias

Dig outlet and return lines

Planned

Determine source of leak and repair

Replace sand in sand filter

Repair and seal fountain surface

Possibly replace magnolias

MAILBOX

Completed

Finalize plan on mail box repair and replacement

Finalize sources for mail boxes

Implement plan for 2 new homeowners and 1 replace-ment

SECURITY SYSTEM

Completed

Install camera and computer system in clubhouse

Install structure at entranceway

Planned

Complete camera installation at entranceway

Train residents on system

Berkeley Park Projects 2011-2012 Status as of 3/31/12

The Board of Directors plans the maintenance and upgrades for the community. Below is the list of projects under-

taken this year and their status. The board members themselves have supervised and, in many cases, completed

the work themselves with the assistance of other volunteers from our community. We owe a great deal of thanks to the committed board members who have given their time, expertise, and physical labor to keep Berkeley Park beau-

tiful.—Editor

—More Projects on page 9

Volume 6 Issue 3

Page 9

Keeping Berkeley Park Safe

We have had two trees blown down in the neighborhood this year. The one at right was in the Belle Grove cul de sac near the weigh station. The Town of Farragut sent a crew out to clear the road. Please call the Town to report safety hazards such as downed trees.

—Photos courtesy of Newton Calhoun

RESTRICTIONS AND COVENANTS

Complete

Conduct first comprehensive review and revision in 12 years

Organize HOA membership revision approval

Planned

Issuance of revised restrictions

OTHER

Complete

Contact Town of Farragut and repair sidewalk panels

Correct common area titles, saving real estate taxes

Implement paperless invoicing of HOA fees

Add irrigation to common area near clubhouse

Resolve silt fence issue between homeowner and Town of Farragut

Provide each new residents with New Homeowner Packet and personal orientation

Planned

Refinish Berkeley Park street signs

Trees on Belle Grove

Resolve Tabor properties litigation

Projects —continued from page 8

Right: BP volunteers pull electrical wire through underground conduit un-der the sidewalk, traffic island, street, and anoth-er sidewalk for security camera power.

B e r k e l e y P a r k H o m e o w n e r s A s s o c i a t i o n

The affairs of the Berkeley Park

Homeowners Association are

governed by the Board of Direc-tors. Thanks to these folks for

their time and expertise.

Jan Click, President jpclick@ci.maryville.tn.us 804 Belle Grove Rd

Newton Calhoun, Secretary nmcalhoun@msn.com 742 Prince George Parish Dr

Bill Enser, Treasurer billenser@aol.com 806 Prince George Parish Dr

Jerold Johnson jeroldjohnson@tds.net 827 Belle Grove Rd

Peter Jones pjtory@msn.com 836 Prince George Parish Dr

Berkeley Park Homeowners Association Board

Send your neighborhood news, photos, comments, and suggestions to: Charlotte Crawford Newsletter Editor 819 Prince George Parish Dr cacrawford@tds.net 865-671-9415

April 1: Second quarter HOA fees due. Mail to: PO Box 23932, Knoxville 37933

April 16-17: Irrigation startup by Volunteer Lawn. Bill Collins, Irrigation Manger,

865-389-1716 (Cell), 865-689-7469 (Office), bill@vollawn.com

April 16-22: BP Beautification Week

April 27-28: Neighborhood Garage Sale

Mid-May: HOA Informational Meeting regarding hiring a management firm

Mid-May: Special Pool Issue of Berkeley Park Newsletter

May 25: Pool Opens!

June 30: Deadline for summer Berkeley Park Newsletter submissions

July 1: Quarterly HOA fees due. Mail to: PO Box 23932, Knoxville 37933

Calendar

Newton Calhoun Jan Click Bill Enser

Peter Jones Jerold Johnson