best practices: financial management, process maturity, and hp project and portfolio management...
DESCRIPTION
Attend this session and learn how to leverage best practices to further mature your HP Project and Portfolio Management (PPM) Center processes and implementation. HP Software Professional Services will lead this session, exploring best practices and methods and focusing on new PPM 8.0 functionality such as forecasting and budget controls, multi-language deployments, and time-to-value enhancements that improve performance, usability, and the efficiency of resource management. The goal of the session is to show you how to accelerate time to value from Project and Portfolio Management investments and achieve widespread adoption.TRANSCRIPT
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1 ©2010 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice
Best practices: financial management, process maturity, and Project and Portfolio Management
Jason WaughPPM Strategy & Solutions Lead, HP Software Professional Services
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OBJECTIVE
Provide you with a broad perspective
of PPM best practices as well as
tangible guidance on how to
accelerate the time-to-value and
organizational adoption of your
investment in HP PPM Center
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Current PPM Trends
– Expansion of scope from IT to the business
– Focus on IT Financial Management
– Increased maturity in reporting
– Agile & Scrum methodologies
– ePMO v2.0
– Focus on the business value of projects, not the health
– Centers of Excellence
• Testing
• Requirements
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Pairs Conversation
What are the top 2 objectives/
drivers in your organization that are
impacting your PPM implementation?
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Agenda
– Current PPM Trends
– Best Practices : Financial & Portfolio Management
– PPM Center 8.0: Enhancements, Tips, and Tricks
– System Performance Best Practices
– PPM Center Upgrade
– Q&A
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Best Practices:Financial & Portfolio Management
– Subtitle goes here
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Scenario comparisons
Portfolio Management
– Many organizations
• Use scenario comparisons as “steady state” portfolios
• Need to maintain scenarios regardless of lifecycle phase
– PPM 7.x:
• Allows for adding content to a scenario based on basic criteria
• Challenging to add specific content to scenarios
– PPM 8.0
• Includes functionality to do an “Advanced search” when adding to a scenario
• Allows for easier maintenance of scenarios
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Add scenario content – advanced filterIf known, quickly select and add specific PFM items to the scenario.
Specify request type[s], click Show Advanced Filters…
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New concepts in 8.0 – Financial Summary
Financial Management
– Complete financial
overview across the life of
the investment (proposal,
project, or asset)
– At-a-glance status of
approved spend vs.
forecast with clear budget
overrun indicator
– Quick access to edit
approved budget,
forecasts, actuals &
benefits
– Fine-grained security
control
– Supports export to Excel
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New concepts in 8.0 – Approved Budget
Financial Management
• General ledger entry style of approved amount
• Easily track and maintain individual funding (positive or negative)
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New concepts in 8.0 – Snapshots
Financial Management
Create point in time snapshots of financial data
• Set one snapshot as Plan of Record for comparisons
• Reassess the Plan of Record after budget approvals or set automatically via workflow step
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BestPractice
When to create a snapshot
Financial Summary Snapshots
– Upon project approval*
– After approved budget change
– After significant forecast change
* Use special command to automate through workflow
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PPM Center 8.0:Enhancements, Tips, and Tricks
– Subtitle goes here
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PPM 8.0
– Pivot Portlets
– System Landing Page
– Request save from “Look ahead”
– Resource Management
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New Portlet Types
– Pivot Portlets
– Radar & X-Y charts
– Calculated columns
– HTML Portlets
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Pivot Portlet
New Portlet Types
– Pivot table embedded in Dashboard
– No need to export to Excel
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Pivot Portlet
New Portlet Types
Dimensions
Aggregated rows & columns
Can also display as plain list.
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Pivot Portlet
New Portlet Types
Click in header => dynamically change display options (or go to preferences…)
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Pivot Portlet
New Portlet Types
Click on a dimension header to dynamically change sorting & filter options…
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Pivot Portlet
New Portlet Types
Click & drag on row, column, or filter dimensions to pivot the data…
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BestPractice
System Landing Page
Problem:
– Need to show a consistent set of data to all users
– Some users have complex, intensive portlets configured
Solution
– Specify one module to be the default for the instance
– Potential performance issues are mitigated
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Request Save From “Look Ahead”
– Allows users to save partially completed data when many fields are
required
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Forecast planning page
Resource Management
Problem:
– Resource changes affect multiple projects
– Resource forecasts change frequently
– Time consuming to edit multiple Staffing Profiles
Solution
– Forecast planning page
– Manages multiple position forecasts simultaneously
across Staffing Profiles
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Forecast planning page
Resource Management
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Forecast planning page
Resource Management
Filtered by Position
Filtered by resource pool
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Forecast planning page
Resource Management
Several staffing profiles on a single page
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Forecast planning page
Resource Management
Editable cells
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Best Practices:System Services Isolation
– Subtitle goes here
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Workload categories
Services Isolation
Category PPM Center Examples Demand on System
OLTP
(online transaction processing)
• Create a request• Edit a project• Add a timesheet line
• Throttled by end-user think time
• Think time typically far exceeds service processing time
Batch Processing • Background services• Bulk data loaders• 3rd-party integrations• Staffing profile roll-up
• No throttling of system demand
• No “think time”
• Batch is processed all at once
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Challenges & Recommendations
Services Isolation
• PPM Center nodes are JVM processes
• Batch activity puts significant pressure on JVM memory
• Excessive demand may result in “out of memory” errors
• End user performance may be affected
Recommendation
• PPM Center should be configured with at least 2 JVM nodes:
• 1 dedicated to background services
• 1 dedicated to user traffic
• Exceptions exist for very small implementations
BestPractice
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Example architecture with 4 nodes
Services IsolationBest
Practice
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Resources
Architecture & Performance
– PPM Center 8.0 “Deployment Best Practices Guide”
– Sizing estimates through HP Software Support
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PPM Center Upgrade
– Subtitle goes here
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Technical upgrade steps
Upgrade Path
6.0
•"What-if" Scenarios
•Multi-Currency
•SOP 98-1
•Workbench-based Project Mgmt
•Document Management
7.1
•Zero-client Project Management
•Project Types
•Web Services
•Project Overview Page
•Schedule, Cost, and Issue Health
7.5
•Mass Edit Requests
•Dynamic UI Rules
•MAC Integrations
•Configurable Overview Page
•Center Management for Quality Center
8.0
•Multi-Language UI
•Enhanced Financial Controls
•Planed / Forecast / Actuals
•DocumentumConnector
•Dashboard Search
Major
Major
Minor
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Plan on upgrading “all the way” to 8.0
Upgrade Path
6.0
•"What-if" Scenarios
•Multi-Currency
•SOP 98-1
•Workbench-based Project Mgmt
•Document Management
7.1
•Zero-client Project Management
•Project Types
•Web Services
•Project Overview Page
•Schedule, Cost, and Issue Health
7.5
•Mass Edit Requests
•Dynamic UI Rules
•MAC Integrations
•Configurable Overview Page
•Center Management for Quality Center
8.0
•Multi-Language UI
•Enhanced Financial Controls
•Planed / Forecast / Actuals
•DocumentumConnector
•Dashboard Search
BestPractice
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What’s the ROI?
Upgrade Business Case
Back then
– Companies would upgrade with new releases
– Upgrade projects were part of maintenance
Now
– Budget constraints
– Why upgrade? What’s the ROI?
– Rigid business cases are required
$
$
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PPM Center 8.0
Upgrade ROI
– Focus on efficiency savings
(savings) x (# users) = $
– Small enhancements can bring big value
– Leverage HP’s Upgrade ROI calculator
• Personalized upgrade ROI based on your usage
• Available through Professional Services
BestPractice
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PPM Center 8.0
Top Upgrade Impacts
– Custom reporting and extracts
– Customizations
– Lack of knowledge on configurations
• Often “consulting solutions”
• Expert has left the company
– “Creative” solutions
• Budget base lining through back-end
• Multiple Budgets per Proposal / Project
– Upgrade process pitfalls
• System Testing & UAT
• Extremely aggressive timelines
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PPM Center 8.0
Upgrade Best Practices
– Plan early
• Realistic timeline
• Sufficient level of testing
– Remove customizations
• Analyze new product functionality
• Convert integrations to Web Services
– Upgrade “as-is” only
• Defer MLU & Documentum Connector
• Minimize new configuration during upgrade
BestPractice
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Q&A
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41 ©2010 Hewlett-Packard Development Company, L.P.
To learn more on this topic, and to connect with your peers after
the conference, visit the HP Software Solutions Community:
www.hp.com/go/swcommunity
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