BEST PRACTICES FOR MANUFACTURING OPERATIONS

6525 3rd Street, Suite 304Rock ledge, FL 32955www.ManufacturingInBrevard.org

EDCofFloridasSpaceCoast

www.ManufacturingInBrevard.org www.SpaceCoastEDC.org

Manufacturers Association of Florida’s Space Coast

COVID-19

AN INITIATIVE OF

MASC CHAIR’S MESSAGE

t has been my honor to lead the regional Manufacturers Association of Florida’s Space Coast (MASC) since 2018.

MASC is an initiative of the Economic Development Commission of Florida’s Space Coast (EDC). During the unprecedented COVID-19 crisis, the MASC Advisory Board has worked alongside staff to connect with local industry to benchmark best practices across the state and to decipher and clearly communicate relevant resources and opportunities to area manufacturers. As we all begin to redefine normal, MASC has endorsed best practice guidelines for manufacturing operations in the Space Coast region. These guidelines map out sustainable protocols for operational normalcy. The focus is employee safety in compliance with CDC and Florida Department of Health guidelines. A subcommittee of the MASC Advisory Board participated in benchmarking research and shared their findings with the full advisory board. Herein you will find guidelines which were developed through the FloridaMakes Regional Manufacturers Association Network by the South Florida Manufacturer’s Association (SFMA).  A huge thank you to our peers at SFMA for engaging in this important work. These guidelines have been endorsed and adopted by the MASC Advisory Board’s unanimous approval and we hope they will benefit your business. 

Sincerely,

I

his document shall serve as guidance for manufacturing companies located within the Space Coast region to operate

safely respective to the COVID-19 virus and CDC guidelines. These “guidelines” were developed with the following priorities:

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INTENT AND PURPOSE

Reduce transmission among employees

Maintain healthy business operations

Maintain a healthy work environment

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MASC ADVISORY BOARD

Ken BraceRapid Prototyping Services*

Jackie CarnahanMACK Technologies*

Carol CraigCraig Technologies

Mark CulyCollins Aerospace

Mark CapobianchiBrevard Achievement Center

Jennifer DicksonMerritt Island Boat Works

Marcelino EspinosaSun Nuclear Corporation

Bart GaetjensFlorida Power & Light

Rick HornerLockheed Martin*

Jason JonesSentry View Systems

Jolee MartinMulti Axis Manufacturing

Cristine Mendonca BlochEmbraer Executive Aircraft

Chris RileyL3Harris

Forrest SmalleyFlorida City Gas

Julie SongDRB Packaging*

Julia WillifordLeonardo DRS

*Denotes Founding Members

JULIE SONGChair MASC Advisory Board / EDC Industry Council

PartnerDRB Packaging

2 3MANUFACTURERS ASSOCIATION OF FLORIDA’S SPACE COAST | BEST PRACTICES: COVID-19 www.ManufacturingInBrevard.org

RECOMMENDED GUIDELINES

Create a single point of access for employees, and if necessary, a separate single point of access for visitors.

Anywhere you have a queue to form, use indicators of the 6-foot social distancing rule as employees and visitors enter the designated single access points.

Entry Screening and Reporting – Employees and Visitors:

Take temperature (no touch), ask questions related to travel, risk conditions, and external exposures, and document observations by staff (i.e., the gatekeeper) of everyone (employees and visitors) that enters the building. Screening occurs daily for all employees.

See page 7 as an example of an existing company’s COVID-19 screening form

Entry Guidelines:

Employee Entry: All employees are required to use a face mask or recommended face covering and sanitize hands prior to entry.

Visitor Entry: All visitors will be screened and must wear a face mask or recommended face covering and sanitize hands prior to entry.

Elevator Guidelines: No more than two people at a time.

Receiving and Freight Guidelines: Drivers are restricted to their cabs or a designated area determined by the company.

Reduce touch points for employees clocking into work. Suggestion: Either eliminate timeclocks, sanitize timeclocks after each employee use, or use electronic solutions to avoid touch points.

PPE Use (to be provided by employer):

Mandatory use of face masks or recommended face coverings.

Provide alcohol-based hand sanitizers at all entry and exit points and in all common areas including bathrooms and breakrooms.

Use of gloves is optional, with the preference of frequent hand washing or use of alcohol-based hand sanitizers.

Work Schedule - Staggering and Remote Work:

Allow employees to work remotely, subject to employer authorization based on business needs and requirements.

Implement work schedules and/or shifts that will spread out employees and minimize the adjacency to other operators.

Employee Responsibility:

Require workers to avoid using other workers’ phones, desks, offices, tools and equipment, and computers, when possible. If necessary, cleaning and disinfecting is required per CDC guidelines. (https://www.cdc.gov/coronavirus/2019-ncov/community/critical-workers/implementing-safety-practices.html)

Define the communication of risks (internal and external) as a responsibility of each employee.

Cleaning Guidelines:

Per CDC guidelines, clean and disinfect frequently touched surfaces twice per shift (this includes tables, doorknobs, light switches, industrial controls, etc.).

Bathrooms, break rooms, and other highly frequented common areas are cleaned and disinfected twice per shift.

Employees are responsible for cleaning their work areas, including equipment and tools, twice per shift at a minimum.

Interior Doors: Keep interior doors open, except where operational requirements or fire code requirements dictate they remain closed.

Signage: Display CDC posters in English, Spanish, and/or Creole (based on employer need) and post them throughout the facility, including break rooms and other highly visible areas. See CDC guidelines: https://www.cdc.gov/coronavirus/2019-n c o v / c o m m u n i c a t i o n / p r i n t - r e s o u r c e s .html?Sort=Date%3A%3Adesc

COMMUNICATIONS

As an addendum to existing employee handbooks, provide messaging of best practices, social distancing guidelines, sanitary practices, and updates on the business, as necessary.

Meeting Guidelines: Use digital conferencing solutions and should employees need to meet in person, wear a face mask or recommended face covering and practice social distancing.

Testing and Traceability:

Follow CDC policies and procedures for the prompt identification and isolation of those who contract COVID-19. (https://www.cdc.gov/coronavirus/2019-ncov/community/critical-workers/implementing-safety-practices.html)

Once an employee shows symptoms, they should be sent home and referred to see their doctor. Employees cannot return to work until cleared by a doctor.

Keep a record of anyone that enters the building and non-compliant/breaches of company procedure or policy.

SOCIAL DISTANCING

Continue the recommended CDC guidelines to practice social distancing.

When unable to maintain the CDC guidelines for social distancing,

require the use of a face mask or recommended face covering provided

by the employer so operator safety is not compromised.

STAFF PROCEDURES AND ENHANCED PROTOCOLSBUILDING ACCESS/SAFETY BUILDING PREPARATION

4 5MANUFACTURERS ASSOCIATION OF FLORIDA’S SPACE COAST | BEST PRACTICES: COVID-19 www.ManufacturingInBrevard.org

APPROACH TAKEN AND CONSIDERATIONS

n general, manufacturers must implement and sustain responsible protocols and procedures in compliance with CDC and Florida Department of Health guidelines.

The top priority of these guidelines is the health and safety of all staff and visitors. Should these guidelines conflict or fall short of the guidance as described by the CDC, the CDC guidance shall prevail.

Considering the majority of manufacturers in Brevard County, FL have less than 50 employees, these guidelines were drafted to communicate the minimum obligations which all manufacturers should implement to remain operational. Additionally, manufacturers are advised to create a “business task force” to interpret and implement these guidelines in a manner which preserves the safety of all employees and visitors while preserving the value of the business and products produced.

Reference: www.CDC.gov/coronavirus/2019-ncov/community/organizations/businesses-employers.html

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COMPANY SCREENING FORMFOR ENTRANTS

To protect everyone, we are asking all visitors, customers and staff to complete the following questionnaire.

Name: ____________________________

Date: _____________________________

Have you in the past 14 days OR after your COVID-19 test:

Traveled to Miami from one of the affected countries or regions listed at www.CDC.gov/coronavirus/2019-ncov/index.html

As of March 2020, those countries and states are – Most of Europe, China, Iran, and South Korea and the USA states of New York, California and Washington

YES / NO

Been in contact with a known novel coronavirus (COVID-19) infected person?

YES / NO

Have you had the following symptoms in the last few days:Felt unwell, Flu-like symptoms, especially with respiratory symptoms (cough, high temperature, shortness of breath, difficulty breathing) gastrointestinal issues, lack of smell or taste.

YES / NO

A “YES” answer will result in an entry denial for employees, visitors, and customers. If you are a Vista Color employee, you will be sent home for 14 days to self-quarantine. The Safety Officer will contact you for retesting.

TEMPLATE FOR USE ON COMPANY LETTERHEAD OR DOCUMENTS

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6 7MANUFACTURERS ASSOCIATION OF FLORIDA’S SPACE COAST | BEST PRACTICES: COVID-19 www.ManufacturingInBrevard.org

BEST PRACTICES FOR MANUFACTURING OPERATIONSCOVID-19

www.ManufacturingInBrevard.org

6525 3rd Street, Suite 304Rock ledge, FL 32955