beyond email: how to choose tools for democratic governance
TRANSCRIPT
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BEYOND EMAILHOW TO CHOOSE TOOLS FOR DEMOCRATIC GOVERNANCE
A WORKSHOP BY ME, [email protected], FORTHE WESTERN WORKER CO-OP CONFERENCEIN BERKELEY, CALIFORNIAON 9/21/2015
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ASK A FRIEND WHEN WAS THE LAST TIME YOU PARTICIPATED IN MAKING A COLLECTIVE DECISION? HOW’D IT GO?
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GOAL/AGENDA• TOOLS ARE JUST TOOLS• CASE STUDY: ADOBE BOOKS• THE TOOL USE MAP• MAPPING EXERCISE• INSIGHTS IN THE ROOM
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SOME MEETINGS NEVER END
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MOST EMAIL DOESN’T HELP
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IF WE STOPPED ALLMEETINGS & EMAIL,COULD OTHER TOOLSGET THE JOB DONE?
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FOR DEMOCRATIC GOVERNANCE, THINK HOW ANY GIVEN TOOL CAN
FACILITATE FAIR PARTICIPATIONAND “FAIR” IS WHAT MEMBERS DECIDE
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CASE STUDYDECISION-MAKING IN A BOOKSTORE
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MEET ADOBE BOOKS:• A COMMUNITY CENTER• A CO-OP BOOKSTORE• AN ART GALLERY & RESIDENCY• 2 WORKER-OWNERS NEAR FULL-TIME• 12 WORKER-OWNERS @4HRS/WK• MANY VOLUNTEER MEMBERS
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THIS IS THEIR TOOL KIT:• 1 BOARD MEETING PER MONTH• INTERNAL EMAIL GROUP• LOOSE COMMITTEES• EVENT CALENDAR• LOOMIO®
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NEW LIGHTING NEEDED?• MAJOR COST• LOOSE PROPOSAL• EVENTUALLY INSTALLED!
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TABLING AND CITY POLITICS?• RISK OF AFFILIATION• EMAIL LED TO MEETING• PASSED NEW CO-OP POLICY
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HERE’S HOW THEY MAKE IT WORK:• PEOPLE WHO SEE POTENTIAL SPEAKS UP• A CONCRETE PROPOSAL GETS TRACTION• MEMBER ENGAGEMENT DEFINES PROGRESS
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THE TOOL-USE MAP TWO QUESTIONS TO CHOOSE THE RIGHT TOOL FOR THE JOB
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FOR SIMPLICITY, LET’S SAY EVERYTHING BEFORE A DECISION IS SOME FORM OF
DISCUSSION
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EACH DECISION HAS SOME LEVEL OF IMPORTANCE,ITS RELATIVE PRIORITY FOR THE GROUP
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EACH DECISION HAS SOME LEVEL OF IMPORTANCE,ITS RELATIVE PRIORITY FOR THE GROUP
AND, TO REACH ANY DECISION…ALL DISCUSSION HAS SOME LEVEL OF INTENSITY,THE INTERACTION REQUIRED FOR FAIR PARTICIPATION
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IMPORTANCE OF DECISION
INTENSITY OF DISCUSSION
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IMPORTANCE OF DECISION
INTENSITY OF DISCUSSION
MEMBER ENGAGEMENT
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IMPORTANCE OF DECISION
INTENSITY OF DISCUSSION
INFORMED?
INVOLVED?
MEMBER ENGAGEMENT
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WITH A FRIEND, TALK ABOUT HOW YOUR MEMBERSHIP ENGAGES IN DISCUSSION AND DECISION-MAKING. PUT A FEW POINTS ON THE MAP.
IMPORTANCE OF DECISION
INTENSITY OF DISCUSSION
??
?
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HOW DOES YOUR MEMBER ENGAGEMENT LOOK?
RESPONSIVE (IDEAL)
X
X
X
REACTIVE SATURATED SUFFOCATED
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MEETINGS
IMPORTANCE OF
DECISIONINTENSITY OF
DISCUSSION
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❤❤❤MEETINGS
IMPORTANCE OF
DECISIONINTENSITY OF
DISCUSSION❤❤
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❤❤❤
❤
MEETINGSEMAIL
IMPORTANCE OF
DECISIONINTENSITY OF
DISCUSSION❤❤
•
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DOCUMENTATION
COLLABORATIVELY EDIT WEB CONTENT AND SITE STRUCTURE, PLUS TRACKING AND ACCESS LEVELS
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❤❤❤
❤
•
MEETINGSEMAIL
IMPORTANCE OF
DECISIONINTENSITY OF
DISCUSSION❤❤
• •
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TASK MANAGEMENT
CENTER CONVERSATION AROUND TASKS, WHICH YOU CAN ASSIGN, SCHEDULE, AND MODIFY
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❤❤❤
❤
• •
MEETINGSEMAIL
IMPORTANCE OF
DECISIONINTENSITY OF
DISCUSSION❤❤
• •❤
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DISCUSSION
CHAT AND SHARE FILES IN REAL-TIME, ORGANIZED BY TOPIC, PLUS PRIVATE GROUPS AND DIRECT MESSAGING
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❤❤❤
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• •
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MEETINGSEMAIL
IMPORTANCE OF
DECISIONINTENSITY OF
DISCUSSION❤❤
• •❤
❤❤
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DECISION-MAKING
ASYNCHRONOUSLYSTART PROPOSALS, SOLICIT FEEDBACK, HOLD DISCUSSIONS, AND MAKE DECISIONS
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❤❤❤
❤
• •
❤❤❤
❤❤❤
MEETINGSEMAIL
IMPORTANCE OF
DECISIONINTENSITY OF
DISCUSSION❤❤
• •❤
❤❤
❤❤❤
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IMPORTANCE OF DECISION
INTENSITY OF DISCUSSION
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IMPORTANCE OF DECISION
INTENSITY OF DISCUSSION
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IMPORTANCE OF DECISION
INTENSITY OF DISCUSSION
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IMPORTANCE OF DECISION
INTENSITY OF DISCUSSION
ELIMINATE MOST EMAIL? MAKE MOST MEETINGS MOOT?
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ASK YOURSELF:WHAT JOB DOES WHICH TOOL GET DONE BEST,AND WHY?
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COFFEEKEEPS ME AWAKEWITH CAFFEINE (I ❤ MEETINGS)
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IMPORTANCE OF DECISION
INTENSITY OF DISCUSSION
HOW CAN YOU (RE)ORGANIZE YOUR TOOLBOX?
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INSIGHTS● GET CLEAR ON FAIR MEMBER
PARTICIPATION● FOCUS ON DISCUSSION AND
DECISION-MAKING● CHOOSE TOOLS THAT MAKE
IT EASY TO INFORM AND INVOLVE PEOPLE WHO CARE
● WHAT ELSE..?