bharat sanchar nigam limited (a government of india ... · asst. general manager (mktg), o/o...

BHARAT SANCHAR NIGAM LIMITED (A Government of India Enterprise)

O/o the General Manager, Telecom Dist., BSNL Bhavan, Sunkesula Road, KURNOOL-518 050

GMTD.KNL/Mktg/Tender-flex/4 dated at Kurnool the 12.02.2019.

SECTION –I

NOTICE INVITING e-TENDER for DESIGNING, PRINTING OF FLEXI AND MOUNTING OF FLEX.

The Principal General Manager, Telcom District, BSNL, Kurnool intends to invite e-TENDERS FOR DESIGNING, PRINTING OF FLEX and MOUNTING OF FLEX - Marketing Section, BSNL O/o GMTD BSNL Bhavan, Kurnool for a period of one year. Cost of Tender

Schedule Earnest Money

Security deposit

Tender Value

: Rs. 590/- (Rs. 500+Sales Tax 18%) : Rs. 12,500/-(2.5% of the Tender Value) : Rs. 50,000/- (10% of Tender Value) : Rs. 5 Lakhs

FOR FURTHER DETAILS KINDLY VISIT OUR WEB SITE: www.ap.bsnl.co.inOR eProcurement Portal https://apbsnl.etenders.in

Kurnol Asst.General Manager (Mktg),

12.02.2019 % GMTD, BSNL, Kurnool

http://www.ap.bsnl.co.in/

https://apbsnl.etenders.in/

BHARAT SANCHAR NIGAM LIMITED

(A Government of India Enterprise)

O/o the General Manager, Telecom Dist., BSNL Bhavan, Sunkesula Road, KURNOOL-518 050

SECTION –IA

E-T E N D E R D O C U M E N T

E-Tender for DESIGNING, PRINTING OF FLEX and MOUNTING OF FLEX - Marketing Section, O/o GMTD, Kurnool

TENDER NO. GMTD.KNL/Mktg/Tender-flex/2018/4 dated at Kurnool the 12.02.2019.

Starting date of Issue of Tender forms : 10.00 hours of 21.02.2019

Last Date for sale of Tender forms : 17.00 hours of 12.03.2019

Last date for receipt of Tender forms : 15.00 hours of 13.03.2019

Time and Date of Opening Tenders : 16.00 hours of 13.03.2019

VALIDITY OF BID: 180 days from the date of bid opening. CONTRACT PERIOD: One year from the date of acceptance of AWO.

Asst. General Manager (Mktg), O/o General Manager Telecom District,

BSNL BHAVAN, SUNKESULA ROAD, KURNOOL – 518 050.

TELEPHONE No.08518 225022

VISIT OUR WEB SITE: www.ap.bsnl.co.inOR e -Procurement Portal https://apbsnl.etenders.in

Signature of the bidder with seal

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Table of Contents

S.No. Title Section Page No.

1 Notice Inviting Tender I 4-5

2 Tender Information IA 6

3 Instructions to Bidders II 7-15

4 Special Instructions to bidder for e-tendering II A 16-18

5 General Conditions of the Contract III 19-22

6 Special Conditions of the Contract IV 23

7 Scope of Work V 24

8 Schedule of requirements V- Annexure 25

9 Bidder Details VI Part-I 26

10 Performance/Experience Certificate VI Part-II 27

11 Price Schedule VII 28

12 Bid Form VIII 29

13 Performance Security Bond Form X 30

14 Letter of authorization for attending Bid Opening XI 31

15 Certificate regarding downloading of tender document XII 32

16 Agreement with BSNL XIII 33

17 Check List 34


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BHARAT SANCHAR NIGAM LIMITED (A Govt. of India Enterprise)

O/o GMTD, BSNL Bhavan, Kurnool-518 050

SECTION-I NOTICE INVITING TENDER

1. Tenders on Rupee payment basis are invited through e-tendering process by the PGMTD, BSNL BHAVAN, KURNOOL-518050, and invites wax/tape sealed tenders from eligible bidders for DESIGNING,PRINTING OF FLEX and MOUNTING OF FLEX.

THE SCHEDULE OF THE E-TENDER IS MENTIONED BELOW:

Starting date of Issue of Tender forms : 10.00 hours of 21.02.2019

Last Date for sale of Tender forms : 17.00 hours of 12.03.2019

Last date for receipt of Tender forms : 15.00 hours of 13.03.2019

Time and Date of Opening Tenders : 16.00 hours of 13.03.2019 COST OF TENDER SCHEDULE EARNEST MONEY DEPOSIT SECURITY DEPOSIT TENDER VALUE

: RS. 590/- (RS. 500+SALES TAX 18%) : RS. 12,500/-(2.5% OF THE TENDER VALUE) : RS, 50,000/-(10% OF TENDER VALUE) : RS.5 LAKHS (APPROX.)

2. Accessibility of e-Tender Document: Tender document can be obtained by downloading it from

the website www.ap.bsnl.co.in. The tender document for participating in e-tender shall be available at https://apbsnl.etenders.infrom: 21.02.2019 from 10.00 hrs. Onwards.

Bidders must register on the e-tender portal at https://apbsnl.etenders.in), if not already

registered earlier and follow all instructions for participating in bidding for the tender. Please note

that the bidders cannot participate in the tender without downloading official copy of the tender

document. Note 1: The Tender document shall not be available for download after the date / time of closure

of procurement of tender document. The SSI units registered with NSIC are exempted from

payment of bid security (EMD) and Tender Document fee. 2.1. DD / Bankers cheque of an amount of Rs 590/-(inclusive of Taxes) shall have to be submitted

towards tender fee, failing which the tender bid will be rejected. The SSI units registered with NSIC

are exempted from payment of Tender Document fee. 2.2. BSNL, KNL SSA has decided to use process of e-tendering for inviting this tender and thus the physical copy of the tender would not be sold.

3. Sale of physical tender Document: Not applicable. 4. The Eligible Bidders should have reputed experience in Indian firms or Agencies or individuals and having sufficient equipment and trained personal in KURNOOL. The Eligible bidder should have atleas TWO YEARS experience with Government / PSU/ Private Organizations in DESIGNING, PRINTING OF FLEXI, AND MOUNTING OF FLEX for not less than total works executed of Rs.50,000/- in each year for the years 2016-17& 2017-18. 4.1 Tenderer should have been registered for GST (Documentary proof should be attached). 4.2 Bid Security (EMD) in the form of DD in favour of AO (Cash), % GMTD, Kurnool drawn on any Nationalized/scheduled bank.


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https://apbsnl.etenders.infrom/

5. Date & Time of Submission of e-Tender bids: on or before 13.03.2019 up to15.00 Hrs. Note:-In case the date of submission (opening) of bid is declared to be a holiday, the date of submission (opening) of bid will get shifted automatically to next working day at the same scheduled time. Any change in bid opening date due to any other unavoidable reason will be intimated to all the bidders separately. 6. Online opening of Tender Bids: At 16.00 Hours of 13.03.2019.

7. Place of opening of e - Tender bids: BSNL has adopted e-tendering process which Offers a unique facility for ‘Public Online Tender Opening Event (TOE)’. BSNL’s Tender Opening Officers as well as authorized representatives of bidders can attend the Public Online Tender Opening Event (TOE) from the comfort of their offices. Please refer clause 8 of Section II-A for further instructions. However, if required, authorized representatives of bidders (i.e. organization) can attend the TOE at the % GMTD, BSNL BHAVAN, Kurnool where BSNL’s Tender Opening Officers would be conducting Public Online Tender Opening Event (TOE).

8. Tender bids received after due time & date will not be accepted. 9. Incomplete, ambiguous, Conditional, tender bids are liable to be rejected. 10. PGM-TD, BSNL reserves the right to accept or reject any or all tender bids without assigning any reason. He is not bound to accept the lowest tender. 11.1 The bidder shall furnish a declaration under his digital signature that no addition / deletion / corrections have been made in the downloaded tender document being submitted and it is identical to the tender document appearing on E-tender Portal https://apbsnl.etenders.in). 11.2 In case of any correction/ addition/ alteration/ omission in the tender document, the tender bid shall be treated as non-responsive and shall be rejected summarily.

Note:-All documents submitted in the bid offer should be preferably in English. In case the certificate viz experience, registration etc. is issued in any other language other than English, the bidder shall attach an English translation of the same duly attested by the bidder & the translator to be true copy in addition to the relevant certificate. All computer generated documents should be duly attested/signed by the issuing organization.

Assistant General Manager (MKtg) O/o GMTD, BSNL Bhavan, Kurnool-50

Phone No.9490241555


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SECTION IA TENDER INFORMATION

1) Type of tender: Single Stage bidding-Two stage opening using two electronic Envelopes followed by

e-Reverse auction.

Note: The bids will be evaluated techno-commercially and financial bids of techno commercially

compliant bidders only shall be opened.

2) Bid Validity Period: 180 days from the tender opening date.

3) The tender offer shall contain two electronic envelopes containing Electronic Form a Commercial,

Technical &Financial documents &all relevant bid annexure of following:

a) COPY OF EMD IN THE FORM OF DD IN FAVOUR A.O (Cash) O/O GMTD, Kurnool. b) COPY OF PAYMENT TOWARDS COST OF THE TENDER DOCUMENTS I.E. TENDER FEE. c) CERTIFICATE(S) SHOWING FULFILMENT OF THE ELIGIBILITY CRITERIA(S) STATED IN CLAUSE 4 OF section II 1. DOCUMENTS STATED IN CLAUSE 7 OF SECTION-II a. NO RELATIVE WORKING CERTIFICATE IN PROFORMA DULY FILLED & SIGNED. b. NON -BLACK LISTING CERTIFICATE IN PROFORMA DULY FILLED & SIGNED c. TENDER DOCUMENTS DIGITALLY SIGNED FOR HAVING READ IT & ACCEPTED IT. d. TENDER/ BID FORM DULY FILLED & SIGNED. e. PRICE SCHEDULE f. ALL OTHER DOCUMENTS REQUIRED AS PER THE CONDITIONS OF TENDER DOCUMENT

At the time of opening the bids, initially offline submission envelope of all bidders will

be opened. The Electronic envelope consisting Commercial, Technical bid of only those bidders

will be opened who would have submitted required documents as offline submissions.

In case where the documents of bid security etc. are not submitted in the manner

prescribed above bid of the bidder shall be rejected. An index showing the detail of document

uploaded must also be uploaded.

4. Payment terms: AS per the clause 4 of section III Note 1:-All statutory taxes as applicable shall be deducted at source before payment.


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SECTION-II INSTRUCTIONS TO BIDDERS

a. DEFINITIONS: - ii. .“ The tendering Authority” means the PGM TD, BSNL Bhavan, Kurnool acting on behalf of Bharat

Sanchar Nigam Limited. iii. “The Bidder” means the Individual or Firm who participates in this tender and submits its bid. iv. “The Advance Work order” means the intention of tendering authority to place the Work order on the

Bidder. v. “The Contract Price” means the price payable to the Successful bidder under the Work order for

the full and proper performance of its contractual obligations. vi. “SSA” means Secondary Switching Area. vii. “PSU” means Public Sector Undertaking.

b. ELIGIBLE BIDDERS:

2.1 The Eligible Bidders should have reputed experience in Indian firms or Agencies or individuals and having sufficient equipment and trained personal in Kurnool. The Eligible bidder should have at least TWO YEARS experience with Government/PSU/Private Organizations in DESIGNING,PRINTING OF FLEXI and MOUNTING OF FLEX not less than total works executed of Rs.50,000/- in each year for the years 2016-17& 2017-18. The bidders shall be willing to extend the contract and willingness for extension shall form part of the bid. 2.2 The Bidders shall submit the following documents in the bid as proof of their eligibility.

i Proof of tender fee i.e. either Banker cheque or DD in favour of A.O (Cash) O/o GMTD, Kurnool or Valid NSIC Certificate.

ii Proof of successful execution of commercial orders of similar nature. (Copy of performance Certificates only to be submitted).Mere submission of work order copies will not be considered

iii Bid Security in the form of D.D. in favour of A.O (Cash) O/o PGM TD, BSNL Bhavan, Kurnool drawn on any nationalized/scheduled bank or valid NSIC cetificate.

3. COST OF BIDDING:

The Bidder shall bear all costs associated with the preparation and submission of the bid. The tendering Authority, will in no case, be responsible or liable for these costs, regardless of the conduct or outcome of the bidding process.

4. BID DOCUMENTS:

4.1. The bidding procedures, contract terms and the conditions for the work are prescribed in the Bid Document. The Bid document includes:

a Notice Inviting tender b Instructions to Bidders

c. General conditions of contract d. Special Conditions of the Contract e. Schedule of requirements f. Price Schedule g. Bid Form h. Bid Security Form i. Performance Security Bond Form j. Agreement proforma k. Check list. l. Experience certificate.

4.2. The Bidder is expected to thoroughly read and understand all the terms & conditions of this tender along with instructions, forms, terms and specific conditions in the Bid Document. Failure to furnish all information required as per the Bid Documents or submission of the bids not substantially responsive to the Bid Documents in every respect will be at the bidder’s risk and the Bid is liable to be rejected.


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5. CLARIFICATION OF BID DOCUMENTS: 5.1. A prospective Bidder, requiring any clarification on the Bid Documents shall notify the tendering

Authority in writing to the tendering Authority’s mailing address indicated in the invitation of bid. The tendering Authority shall respond in writing to any request for the clarification of the Bid Documents, which it receives not later than 10(Ten) working days prior to the date of opening of tenders. Copies of the query without identifying the source and clarifications by the tendering Authority shall be sent to all the prospective bidders who have received the Bid Documents.

5.2 Any clarification issued by BSNL in response to query raised by prospective bidders shall form an Integral Part of bid documents and it may amount to an amendment of relevant clauses of the bid Documents.

6. AMENDMENT OF BID DOCUMENTS:

6.1. At any time, prior to the date for submission of bids, the tendering Authority may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Bidder, modify the Bid Documents by amendments.

6.2. The amendments shall be notified in writing to all prospective bidders on the address intimated at the time of purchase of Bid Document from the tendering Authority and these amendments will be binding on them.

6.3. In order to afford prospective bidders a reasonable time to take the amendments into account in preparing their bids, the tendering authority may have discretion, extend deadline for the submission of Bids security.

7 DOCUMENTS TO BE SUBMITTED ALONG WITH THE BID: ( It is two stage bid) The bidder shall submit the following Documents “in the order mentioned”.

7.1(a) Proof of tender fee i.e. either Banker cheque or DD in favour of A.O (Cash) O/o GM TD, BSNL Bhavan, Kurnool

(b)Bid Security(EMD) in the form of DD drawn in favour of A.O(Cash) O/o GMTD, Kurnool c. Experience: -Proper proof of successful execution of Commercial orders of similar nature of works

executed in Govt./PSUs/Corporate Private Sectors not less than total works executed of Rs.50,000/- in each year for the years 2016-17& 2017-18. Performance Certificates by the concerned Units/Offices only to be submitted.

7.2 a. Original Power of attorney, duly notarized, authorizing the signatory to sign the Tender document, etc in

the case of Limited companies and Partnership firms and shall be specific to this tender As per Clause 13.3 of Section II.

a. Signed Bid form (Section-VIII). b. Schedule of requirements (Annexure VII of Section-V) c. Price schedule (section-VII)

d. Copy of registration with any govt. agency, if available. b. Certificate of Incorporation, & Article or Memorandum of Association. (In case of company) c. (h) Partnership deed (in case of a partnership firm)/Self declaration in case of d. Proprietary concern. e. Documentary evidence regarding the financial stability/credibility i.e. balance sheet / Income tax

returns and solvency certificate. Bidder should have turnover of Rs.5, 00,000 per year (Proof of turnover should be enclosed).

f. Purchased/Downloaded bid document shall be duly signed by the authorized signatory in all the pages for

having read, understood and complying with all the terms and conditions of the Tender document.

g. No relative working certificate as per clause 32 h. Attested copy of PAN card

i. GST registration Certificates j. Bidder Details as per section VI Part-I k. Signed by the authorized signatory in all pages of tender document. l. Correction if any while filling the bid form should be properly attested by the signatory.


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8 BID FORM

The Bidder shall complete the Bid form and the appropriate price schedule furnished in the Bid Documents, indicating the work to be carried out and procedures to be adopted for the same and prices as per Section VII.

9. BID PRICES a. The tenderer shall quote the price for each items separately, excluding GST and Inclusive of

packing & transportation and any other taxes and levis and rate should be quoted in figures in price schedule as per the section VII (Price schedule) for all the items. The financial bid will be opened in the presence of technically successful tenderers or their authorized representatives who wish to be present on due date.

b. The tenderer should quote all the items in price schedule as per Section VII otherwise noncompliance leads to rejection of the bidder.

c. The rate quoted by the tenderer should exclude GST and include any other charges and free delivery at PGM office, KURNOOL

d. The price quoted by the tenderer shall remain fixed during entire period of contract and shall not be subject to variation on any account. A bid submitted with adjustable price quotation will be treated as not responsive and rejected

e. The bidder should quote rates individually. If a group of bidders quote the same rate, or near the same rate it will be taken that the bidders have formed a cartel. In normal cases, the offers from the bidders in cartel will be ignored

10 “DISCOUNT, if any, offered by the bidders shall not be considered unless specifically indicated in the price

schedule. Bidders desiring to offer discount shall therefore modify their offers suitably while quoting and shall quote clearly net price taking all such factors”.

11. BID SECURITY:

11.1 Pursuant to Clause 7 of the Bidder shall furnish, as part of his bid, EMD for an amount of 2.5% of the approved Tender cost.

11.2 The bid security is required to protect the tendering Authority against the risk of bidder’s conduct, which would warrant the bid security’s forfeiture, pursuant to para 11.7.

11.3 The EMD shall be in the form of DD drawn in favour of A.O (Cash) O/o GM TD, BSNL Bhavan, Kurnool.

11.4 THE TENDERING AUTHORITY SHALL REJECT A BID AS NONRESPONSIVE IF THE BID SECURITY IS NOT

IN ACCORDENCE WITH PARA 11.1 & 11.3.

11.5 The bid security of the unsuccessful bidder will be discharged /returned as promptly as possible after finalization of the tender prescribed by the tendering Authority.

11.6 The successful bidder’s bid security will be discharged upon the bidder’s acceptance of the advance Work order satisfactorily in accordance with Clause 26 and furnishing the performance security.

11.7. The bid security may be forfeited, if a bidder withdraws his bid during the period of bid validity as Prescribed in Clause 12 of Section-II. OR

a.If the L-1 bidder fails to accept the Advance Work order and having accepted the Advance work order, fails to furnish Performance Security. OR

b. Having accepted the Advance work order, if a bidder other than L-1 fails to submit the performance Bank Guarantee within the prescribed period in accordance with Clause 26 section-II. OR

c. If any bidder, having been notified of the acceptance of its bid to the tendering Authority during the period of bid validity, i) fails or refuses to execute the contract, if required, or ii) fails or refuses to furnish the performance security, in accordance with the instructions to bidders.

In all the above cases i.e. 11.7 (a, b & c) the bidder will not be eligible to participate in the e- tender for same item for one year from the date of issue of the Advance work order. The bidder will not approach

the court against the decision of BSNL in this regard.


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12. PERIOD OF VALIDITY OF BIDS: 12.1 Bid shall remain valid for 180 days from the date of opening of bids prescribed by the Purchaser pursuant

to clause 11 of section II. A Bid valid for a shorter period shall be rejected by the Purchaser as non-responsive.

13. FORMAT AND SIGNING OF BID:

13.1 Bid should be submitted in three parts in separate covers: 1. Prime Eligibility cover along with fees towards cost of tender document as per Clause No 2 of Section II 2. Technical Bid in ORIGINAL along with the documents as per Clause 7.2 of

section II of the tender document except 7.1(a), 7.1(b), 7.2(e).

3. Financial Bid in ORIGINAL This tender is single stage bidding - two stage opening tender. The bids submitted by the bidders will

be evaluated in two stages Viz, technical evaluation and financial evaluation. Hence all the bidders are requested to submit their bids in the following manner. The bids should be submitted in three parts in three separate covers.

Eligibility Cover:--This cover should contain paid receipt or DD towards cost of tender document, the bid security in the form of DD along with proof of execution of commercial orders as per clause 2, Section II above. The cover should be super scribed and marked as “Eligibility Cover”. Technical bid Cover:-This cover should contain all the documents mentioned in clause 7.2 of section II of the tender document except 7.1(a),7.1(b), 7.2(e).The documents and contents of the cover should establish the experience, expertise and eligibility of the bidder. The cover should be super scribed and marked as “Technical bid Cover”. Price bid Cover:- This cover should contain the price schedule mentioned in Section VII along with schedule of requirements as per Annexure VII of Section V. The cover should be super scribed and marked as “Price bid Cover”. All the above covers should be properly sealed and marked and kept in a big Wax sealed cover (as mentioned in other clauses of the tender document) so that the tendering authority distinguish each cover.

13.2 The copies of the Bid shall be typed or printed, numbered consecutively and shall be signed by the Bidder

or a person or persons duly authorized to sign the Bidder to the contract. The letter of authorization shall be indicated by written power-of-attorney accompanying the bid. All pages of the bid, except for unlamented printed literature shall be signed by the person or the persons signing the bid. The bids submitted shall be sealed properly.

13.3 The bid shall contain no interlineations, erasures or overwriting except as necessary to correct errors Made by the Bidder in which case such corrections shall be signed by the person or persons signing the Bid.

a.The power of attorney should be submitted and executed under non judicial stamp paper of appropriate value as prevailing in the respective state (s) in the same be attested by a notary or registered before Sub Registrar of the state (s) concerned.

b. The power of attorney be executed by a person who has been authorized by the Board of Directors of the bidder in this regard, on behalf of the company/ Institution/ Body Corporate.

c.In case of the bidder being a partnership firm they said power of attorney should be executed by all Partner (s) in favour of the said Attorney.

14. SEALING AND MARKING OF BIDS: The Bid should be submitted in single big wax sealed cover containing three sealed covers as mentioned at

clause no 13.1. The inner and outer envelope shall be:

Addressed to tendering Authority at the following address:

AGM (Mktg), % GMTD, BSNL BHAVAN, KURNOOL-50

Signature of the bidder with seal 10

14.1 The envelope shall bear “e-TENDER for DESIGNING,PRINTING OF FLEXI and MOUNTING OF FLEX - Marketing section, O/o GMTD,KNL and the words ‘DO NOT OPEN BEFORE 16.00 hrs. of 13.03.2019.

a. The inner and outer envelopes shall indicate the name and address of the bidder to enable the bid to be returned unopened in case it is declared late.

b. The tenders shall either be sent by Registered Post or delivered in person. The responsibility for ensuring that tenders are delivered in time would vest with the Bidder to the following address.

AGM (Mktg), % GMTD, BSNL BHAVAN, KURNOOL-50

Submitt on or before 15:00 hrs of 13.03.2019. The tendering Authority shall not be responsible if the bids are delivered elsewhere.

15. SUBMISSION OF BIDS & LATE BIDS:- 15.1 Bids must be received by the tendering Authority at the address specified under para 14.1 not later than on

due date. 15.2 The tendering authority may, at its discretion, extend this deadline for the submission of bids by amending

the bid documents with clause 6 of section II in which case all rights and obligations of the tendering Authority and bidders previously subject to the deadline will thereafter be subject to the deadline as extended.

15.3 Late Bids: Any bid received by the tendering Authority after the deadline for submission of bids prescribed by the tendering Authority pursuant to Clause 15, shall be rejected and returned unopened to the Bidder. BSNL is not responsible for any postal delay.

16 PERFORMANCE SECURITY

REFER CLAUSE NO 3 OF SECTION III AND SECTION X

17 MODIFICATIONS AND WITHDRAWAL OF BIDS: 17.1 The Bidder may modify or withdraw his bid after submission provided that the written notice of the modification or withdrawal is received by the purchaser prior to the deadline prescribed for submission of bids.

17.2 The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked and dispatched, as

required in the case of bid submission in accordance with the provision of Clause14 &15. A withdrawal

notice may also be sent by FAX but followed by the signed confirmation copy, post marked not later than

the deadline for submission of bids. 17.3 Subject to Clause 19, no bid shall be modified or withdrawn subsequent to the deadline for

submission of bids.

BID OPENING AND EVALUATION

18. OPENING OF BIDS BY TENDERING AUTHORITY: 18.1The Tendering Authority shall open bids in the presence of Bidders or their authorised

representatives who chose to attend, at 16.00 Hrs. of 13.03.2019 The Bidder’s representatives, who are present, shall sign an attendance register. The Bidders shall submit authority letter to this effect before they are allowed to participate in bid opening. (A FORMAT IS GIVEN IN SECTION XI).

Maximum of two representatives for any Bidder shall be authorised and permitted to attend the bid opening.

18.2 The Bidder’s names, modifications, bid withdrawals and such other details, as the Tendering Authority, at its discretion, may consider appropriate, will be announced at the opening.

18.4 The DD for bid security as prescribed in Clauses 2, 11.1 & 11.3 of Section II of the bid document;

Proof of past performance required under clause 2 of section II shall be submitted along with the bids. The bank guarantee so submitted shall be on prescribed non-judicial paper with stamps of proper value and should contain full address of the issuing branch of the bank with its telephone number and FAX number


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18.5 In case where the document of bid security, proof of past performance are not submitted in the manner prescribed the cover containing the Price bid SHALL NOT BE OPENED AND THE BID SHALL BE REJECTED by the bid opening committee.

18.6 In case the Tender document is down loaded from Internet the cost of the document has to be kept in the eligibility cover in the form of demand draft, otherwise the bid will be rejected.

18.7 The opening of the bids will be in two stages and will be as follows. The tendering authority/representatives shall open initially the eligibility cover of the bidders and after ascertaining the eligibility of the bidder then only the technical bid will be opened on the due date of opening of the tender. The technical bids will be evaluated and a list of eligible bidders will be prepared. On a specified date the price bid will be opened in the presence of these eligible bidders. The price bids of these eligible bidders only will be opened and evaluated for awarding the contract. The date of opening of the price bid shall be communicated to the technically acceptable bidders individually.

19 CLARIFICATION OF BIDS:

To assist in the examination, evaluation and comparison of bids, the tendering Authority may, at its discretion asks the Bidder for the clarification of its bid. The request for clarification and the response shall be in writing. However, no post bid clarification at the initiative of the Bidder, shall be entertained.

20 Technical evaluation: ( Opening and Evaluation – Single Stage bid ) 20.1 Tendering Authority shall evaluate the bids to determine whether they are complete, whether any

Computational errors have been made, whether required documents have been submitted, whether the documents have been properly signed and whether the bids are generally in order and is in conformity with Clause No.29

20.2 The tendering authority further evaluates the bids to determine whether they are in conformity with section V.

21. Financial Price Bid evaluation (Opening and Evaluation –Single Stage) of substantially responsive bids:

21.1 Arithmetical error shall be rectified on the following basis. If there is a discrepancy between words and

figures, the amount in words shall prevail. If the Successful bidder does not accept the correction of the

errors, his bid shall be rejected. 21.2 Prior to the detailed evaluation, pursuant to this, the tendering Authority will determine the substantial

responsiveness of each bid to the Bid Documents. For purposes of these Clauses, a substantially responsive bid is one, which conforms, to all the terms and conditions of the Bid Documents without material deviations. The tendering Authority’s determination of bid’s responsiveness is to be based on the contents of the bid itself without recourse to extrinsic evidence.

21.3 A bid, determined as substantially non-responsive will be rejected by the tendering Authority and shall not subsequent to the bid opening be made responsive by the Bidder by correction of the non- conformity.

21.4 The tendering Authority may waive any minor infirmity or non-conformity or irregularity in a bid that does Not Constitute a material deviation, provided such waiver does not prejudice or affect the relative ranking of any Bidder.

21.5 The tendering Authority shall evaluate in detail and compare the bids to be substantially responsive. 21.6 The evaluation and comparison of responsive bids shall be on the price of the services offered inclusive

Of all Levies & Charges as indicated in the Price Schedule in Section VII of the Bid Document. 21.7 The tendering authority has the right to reject the bids that are unworkable & the decision of the

tendering authority is final. 21.8 Evaluation will be done on the basis of Rate VS Quantity. On the basis of total value of all items, L1

will be decided. 22. CONTACTING THE TENDERING AUTHORITY:

a. No Bidder shall try to influence the tendering Authority on any matter relating to its bid, from the time of the bid opening till the time the contract is awarded.

b. Any effort by a Bidder to influence the tendering Authority in the tendering Authority’s bid evaluation, bid comparison or contract award decision shall result in the rejection of the bid.


23. AWARD OF CONTRACT:

23.1 The bidder, whose’s total value of all items is the lowest, will be considered for awarding the contract. 23.2 The Letter of Intent will be placed on the successful tenderer, after which, the tenderer shall submit

Performance security (Security Deposit) in the form of Demand Draft/Bank Guarantee as per the clause-3 of Section-III. The security deposit should be submitted within 15 days on placement of LOI.

On Submission of the required Security Deposit the contract will be awarded.

24. TENDERING AUTHORITY’S RIGHT TO VARY QUANTITIES :

i. The quantities /figures indicated in the Tender document are approximate and subject to change. Any change effected shall be binding on the tenderers as though included in the original Tender schedule and any such change will not make agreement void.

ii PGMTD BSNL Kurnool reserves right to increase or decrease the quantity up to 25% , if required . 25. TENDERING AUTHORITY’S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS:

The tendering Authority reserves the right to accept or reject any bid, and to annul the bidding process and reject all bids, at any time prior to award of contract without assigning any reason whatsoever and without thereby incurring any liability to the affected Bidder or Bidders on the grounds for the tendering Authority’s action.

26.ISSUE OF ADVANCE WORK ORDER: a. The issue of an Advance Work order shall constitute the intention of the tendering Authority to enter into the contract with the Bidder. b. The bidder shall give his acceptance along with Performance Security within the time stipulated in the Advance work order, in conformity with Clause 3 of Section III of the Bid document, which should be furnished in the form prescribed in Section X of the Bid document.

27. SIGNING OF CONTRACT: 27.1 The acceptance of the Advance Work order by the bidder shall constitute the award of contract on the

firm. The successful bidder & tendering authority shall enter into an agreement & sign document for executing the services for a period of 12 months.

27.2 Upon the successful Bidder furnishing the performance security pursuant to Clause 26, the tendering Authority shall discharge the bid security pursuant to Clause 11.

28. ANNULMENT OF AWARD: Failure of the successful Bidder to comply with the requirement of Clause 27 shall constitute sufficient ground for the annulment of the award and forfeiture of the bid security in which event the tendering Authority may make the award to any other Bidder at the discretion of the tendering Authority or call for new bids.

29. While all other conditions specified in the Bid Documents are critical and are to be complied, special attention of Bidder is invited to the following Clauses of the Bid Document, of any one of which will result in disqualification of the Bid.

(i). Clause 7 &14.1 of Section II – (ii). Clauses 11.1, 11.3 & 12.1 of Section II – The bids will be rejected at the opening stage if bid security is

not submitted as per Clauses 11.1 & 11.3 & bid validity is less than the period prescribed in Clause 12.1 mentioned above.

(iii). Clause 2.2 & 7 of Section II – If the eligibility condition as per Clause 2 of Section II is not met with and/or documents prescribed to establish the eligibility as per Clause 7 of Section II are not enclosed, the bids are liable to be disqualified.

(iv). Section VIII: The Bid Form should be filled in and signed. (v). Section-VII- Price Schedule should be filled in & signed.

(vi). Section- V- Annexure VII: Scheduled of requirements.


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30. The tendering Authority reserves the right to disqualify the successful bidder for a suitable period that habitually failed to carry out services in time. Further, who do not perform satisfactorily in the field in accordance with the specifications may also be disqualified for a suitable period as decided by the tendering Authority.

31. The tendering Authority reserves the right to blacklist a bidder for a suitable period in case he fails to honour his bid without sufficient grounds.

32. The bidder should give a certificate as per Annexure that none of his/her near relative is working in the units as defined below where he is going to apply for the tender. In case of proprietorship firm certificate will be given by the proprietor. For partnership firm certificate will be given by all the partners and in case of limited company by all the Directors of the company excluding Government of India / Financial institution nominees and independent non-official part time Directors appointed by Govt. of India or the Governor of the State. Due to any breach of these conditions by the company or firm or any other person the tender will be cancelled and Bid Security will be forfeited at any stage whenever it is noticed and BSNL will not pay any damage to the company or firm or the concerned person.

The company or firm or the person will also be debarred for further participation in the concerned unit. and no relatives for this purpose are defined as:

(a) Members of a Hindu undivided family. (b) They are husband and wife. (c) The one is related to the other in the manner as father, mother, son(s) & son’s wife

(Daughter in law), Daughter(s) and daughter’s husband (Son in law), brother(s) and brother’s wife and sister’s husband (brother in law). The format of the Certificate is as detaile below.


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Certificate of non-participation of relatives

Annexure

No.GMTD.KNL/Mktg/tender-flex/2018/4 dtd: 12.02.2019

To

The PGM-TD

BSNL Bhavan, Kurnool.

Dear Sir, “I …. …………….S/o …………………….. ……R/o……………………………….hereby certify that none of my relative(s ) as

defined in the tender document is / are employed in BSNL unit as per details given in tender document. In

case at any stage, it is found that the information given by me is false / incorrect, BSNL shall have the

absolute right to take any action as deemed fit/without any prior intimation to me”.

Dated this……………Day of…………………………………….Signature:…………………………………………………..

(Name in Block Letters of the SIGNATORY) In the Capacity of Note: In the case of proprietorship Firm Certificate will be given by the proprietor. For partnership firm the certificate will be given by all the partners and in case of Limited Company by all the Directors of the Company. “Government of India/ Financial Institution Nominees and Independent Non official directors appointed by Government of India or the Governor of the state are excluded from the purview of submission of Certificate”

33. TERMINATION FOR DEFAULT:

33.1 The tendering Authority may, without prejudice to any other remedy for breach of contract, by written notice of default, sent to the successful bidder, terminate this contract in whole or in part. (a)If the successful bidder fails to render services within the time period specified in the contract, or any extension thereof granted by the tendering Authority. (b)If the successful bidder fails to perform any other obligation(s) under the contract; and (c)If the successful bidder, in either of the above circumstances does not remedy his failure within a period of 15 days after receipt of the default notice from the tendering Authority.

33.2 In the event the tendering Authority terminates the contract in whole or in part the tendering Authority may get services from any other bidder, upon such terms and in such manner, as it deems appropriate. The successful bidder shall be liable to the tendering Authority for any excess cost for such services. However, the successful bidder shall continue performance of the contract to the extent not terminated.

33.3 The Contract can be terminated by PGM TD, Kurnool at any time without assigning any reason and without notice.

33.4 Any attempt of negotiable direct or indirect on behalf party of the tendered with the authority to whom he has submitted his tender offer or the authority which is competent finally to accept it after he has submitted his tender offer or any endeavour to secure any interest for an actual or prospective tendered will render the tender liable to exclusion from consideration.


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Annexure –A

INFORMATION & INSTRUCTIONS TO THE BIDDERS FOR

USING ONLINE ELECTRONIC PROCUREMENT SYSTEM (ePS)

Special Conditions & instructions for using online Electronic Procurement System (EPS) through portal

(website) https://apbsnl.etenders.in adopted by APBSNL Telecom Circle as given in the subsequent pages

will over-rule the conditions stated in the tender documents, wherever relevant and applicable.

Service Provider’s Information: The BSNL has adopted eProcurement System for its some of SSAs/District

Office through https://apbsnl.etenders.in. The details of our eProcurement Service provider are as below: ❖

M/s Nextenders (India) Pvt. Ltd.

Contact No: 020 25315555 ext No 8 then 3

Email: [email protected]

Registration of the Contractors/Suppliers/Bidders: All the Contractors/Suppliers/Vendors intending to participate in the tenders floated online using Electronic Procurement System (EPS) are required to get registered on the eProcurement Portal (website) https://apbsnl.etenders.in.

After successful Registration on above mentioned portal you’ll get a link in auto generated e-mail fired to your registered e-mail id. Click on that link to activate your user ID to access the website.

After that, you will be allowed to participate in the tenders floated by the department using the Electronic

Procurement System.

Viewing of Online Tenders: The contractors/Suppliers/bidders can view tenders floated on online

Electronic Procurement System (EPS) hereinafter referred as “e Procurement System” through portal (website) at https://apbsnl.etenders.in. They can view the details like online scheduled dates (Key Dates), Tender details, Terms and Conditions, drawing (if any) and any other information. To download through workflow they need to login on to the above portal and can download the tender documents of an e Tender.

Online Schedule: The contractors/bidders/vendors can view the Online Scheduled dates of eProcurement System (time schedule) for all the tenders floated using the online eProcurement system on above mentioned portal (website) https://apbsnl.etenders.in.

The bidders are strictly advised to follow dates and time as mentioned in Schedule of a particular tender. The date and time will be binding on all the bidders. The bidders are required to complete the stage within the stipulated time as per the schedule to continue their participation in the tender. All online activities are time tracked and the system enforces time locks that ensure that no activity or transaction can take place outside the start and end dates and time of the stage as defined.

The Schedule dates are subject to change in case of any amendment in schedule due to any reason stated

by the Department.

Obtaining a Digital Certificate and its Usage: On tendering System the bids should be Encrypted and Signed electronically with a Digital Signature Certificate (DSC) to establish the identity of the bidder on online Portal. The Digital Signature Certificate (DSC) has two keys i.e. Public Key and Private Key with two distinct certificate viz. Signing & Encryption (two certificates). The Public Key is used to Encrypt (code) the data and Private Key is used to decrypt (decode) the data. The Encryption means conversion of normal text into coded language whereas decryption means conversion of coded language into normal text. These Digital Signature Certificates (DSCs) should be purchased from our e procurement Service Provider. The information regarding details of DSC application forms and cost should be enquired from our Service Provider.




mailto:[email protected]




Please contact for DSC issuance:

M/s Nextenders (India) Pvt. Ltd.

Help Desk No.: 7702699976 or 8879656082

Email: [email protected]

The Bid (Online Offer) for a particular eTender may be submitted only using the Digital Signature Certificate (DSC). In case, during the process of a particular eTender, the user loses his Digital Certificate (i.e. due to virus attack, hardware problem, operating system problem), he may not be able to submit the bid online. Hence, the users are advised to keep their Digital Signature Certificates in safe custody.

In case of online Electronic Tendering, if the Digital Certificate issued to the authorized user of a firm is used for signing and submitting an online bid, it will be considered equivalent to a no-objection certificate/power of attorney to that User. The firm has to authorize a specific individual via an authorization certificate signed by all partners to use the Digital Certificate as per Indian Information Technology Act 2000 and its amendments. The Digital Signature of this authorized user will be binding on the firm. It shall be the responsibility of management / partners of the registered firms to inform the certifying authority or Sub Certifying Authority; in case of change of authorized user and that a fresh digital certificate is procured and issued an

“Authorization Certificate” for the new user. The procedure for application of a Digital Certificate

will remain the same for the new user.

The same procedure holds true for the authorized users in a private/Public limited company. In this

case, the authorization certificate will have to be signed by the directors of the company.

Bidders participating in e-tendering shall check his/her validity of Digital Signature Certificate

before bidding in the specific work floated online at the e Procurement Portal (website) through

https://apbsnl.etenders.in. Submission of Earnest Money Deposit:

Techno-commercial Bid shall accompany interest-free EMD through Demand Draft. The details of EMD can be obtained from Tender document of respective Tender OR from above e Procurement Portal through https://apbsnl.etenders.in.

Refund of Earnest Money Deposit to the unsuccessful/successful bidders will be made as per the conditions given in the tender document.

A scanned copy of DD against EMD should be uploaded mandatory while Bid Preparation stage (as per the Schedule mentioned in online e Tender) and original D.D. should be submitted to the designated BSNL office in the sealed envelope on or before the due date mentioned in Schedule of respective e Tender.

Submission of Tender Document Fees:

The Contractors/Suppliers/Vendors have to submit the Tender Document fees as mentioned in Tender Document (if applicable). If the bidders are exempted from Tender document fees then they have to upload copy of exemption certificate during bidding process.

Tender Download: The Eligible Bidders can download the Tender Document online from above e Procurement Portal https://apbsnl.etenders.in on or before the Schedule Dates mentioned in the e Tender floated.


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Submission of online bids: The bidders are required to prepare their bids on online e Procurement Portal

as mentioned above. During bid preparation the bidders have to Map the Key of DSC hence they are advised

to procure DSCs at earliest to participate in the e Tender. They are required to upload the scan copies of

Demand Draft for Tender Document Fees and Earnest Money Deposit. Also bidders are required scan and

upload any other documents related to their credentials and submit wherever asked online. The bidders

have to prepare their commercial bid online during in this stage only and seal (Encrypt) the online bid with

their Digital Signature Certificates. The Bidders should take note of any corrigendum being issued on the

web portal on a regular basis. The bidders will not be able to change their technical details and offer

(rates) after expiry of due date and time on online portal.

Opening of Tender (Electronic offers): The authority receiving the tenders or his duly authorized officer shall first open the "EMD Envelope" (if applicable) of all the contractors/bidders and check for the validity of EMD and other Pre-Qualification Documents ( if any) submitted in the “EMD/Technical Envelope”, if any, as required by ECIL. In case, the requirements are incomplete, the Technical Bid/Commercial (whichever is applicable) of the concerned contractor received shall not be opened.

The authority shall then open the tenders submitted by the contractors online through the ECIL e

Tendering Portal (website).

Short listing of Bids (Electronic Offers): After the evaluation (online/manual) of a specific Envelope (i.e. EMD or Technical) and offers submitted by contractors, the short listing process will be executed on online e Procurement Portal only.

************


SECTION III

GENERAL CONDITIONS OF CONTRACT

1. APPLICATION: The general conditions shall apply in contracts made by the Tendering Authority for the services requisitioned.

1 STANDARDS: The services under this contract shall conform to the Special and Specific conditions mentioned in section IV & V.

2 PERFORMANCE SECURITY: 3.1 The Successful bidder shall furnish performance security to the Tendering Authority for an amount equal to

10 % of the total value of the services to be offered in the form of Bank Guarantee within the stipulated time after the receipt of the Advance Work order.

3.2 The proceeds of the performance security shall be payable to the Tendering Authority as a compensation for successful bidder's failure to complete its obligations under the contract or for any loss resulting from the non-performance of the contract.

3.3 The Performance Security Bond shall be in the form of DD or Bank Guarantee for a period of one year issued by a nationalized/scheduled Bank and in the form provided in the Bid Document, Section X.

3.4 The Tendering Authority will discharge the Performance Security Bond after completion of the Successful bidders performance obligations, under the contract.

4. PAYMENT TERMS: 4.1 The 100% of value of the work rendered during a month will be paid on successful completion of the

work. For claiming this payment the successful bidder has to submit the following documents to the paying authority.

Invoice in duplicate clearly indicating break up details of composite price i.e Basic Price, Goods and

service tax (GST). Proof of payment of GST, if applicable Timely uploading of correct and necessary information on GST portal is mandatory as prescribed in GST

compliances.

if the supplier fails to furnish necessary supporting information documents i.e. GST invoice/and also fails to upload the information on GSTN in respect of the duties/taxes for which input tax credit is available. The amount pertaining to such duties/taxes will be deducted from the payment due to the supplier. Tax amount will be paid to the supplier only after supplier declares the details of the invoices in its return in GSTR 1 and GSTR 3 upload by the supplier and the same is reflected in GSTR-2A of BSNL on GSTN portal.

4.2 TDS/TCS shall be deducted at the prescribed rate, if any (as the case may be). 4.3 BSNL can adjust/forfeit Bank Guarantee or SD obtained from the supplier against any loss of input tax

credit to BSNL on account of suppliers default.

4.4 In case BSNL has to pay GST on reverse charge basis, the supplier would not charge GST on its invoices. Further, the supplier undertakes to comply with the provisions of GST law as may be applicable.

4.3 The payment for the service rendered will be made by the paying authorities mentioned in the detailed

work order to which the services rendered. 5. PRICES: 5.1 Prices charged by the supplier for the services performed under the contract shall not behigher

than the prices quoted by the supplier in its bid except for variation caused by change in taxes/duties as specified in clause 5.2 mentioned below.

5.2 For changes in taxes/duties during the scheduled delivery period, the unit price shall be regulated As Under

Prices will be fixed at time of issue of purchase order as per taxes and statutory duties applicable at that time.

In case of reduction of taxes and other statutory duties during the scheduled delivery period, purchaser shall take the benefit of decrease in these taxes/duties for the supplies made from the date of enactment of revised duties/taxes.


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In case of increase in duties/taxes the scheduled delivery period. The purchase shall revise the prices as per new duties/taxes for the supplies, to be made the remaining delivery as per terms and conditions of the purchase order.

An increase in taxes and other statutory duties/levies. After the expiry of the delivery date shall be to the suppliers account. However, benefit of any decrease in these taxes/duties shall be passed on the purchase by the supplier. The total price to be adjusted (by reducing the basic price) with increase duties and taxes as per price mentioned in PO.

5.3 In case of delay printing work after the scheduled period the advantage of reduction of tax/duty would be passed on to the Tendering Authority and no benefit of increase in price will be permitted to the successful bidder if there is any increase in tax/duty.

6. SUBCONTRACTS:

The Successful bidder shall notify the Tendering Authority in writing of all subcontracts awarded under this contract if not already specified in his bid. Such notification, in his original bid or later shall not relieve the Successful bidder from any liability or obligation under the contract.

7. DELAYS IN THE SUCCESSFUL BIDDERS PERFORMANCE: 7.1 Performance of services shall be made by the Successful bidder in accordance with the time schedule

specified by the Tendering Authority in its Work order. In case the service is not completed in the stipulated period, as indicated in the Work order, Tendering Authority reserves the right either to short close/cancel this Work order and/or recover damage charges. The cancellation/short closing of the order shall be at the risk and responsibility of the Successful bidder and Tendering Authority reserves the right to order the balance of work at the risk and cost of the defaulting vendors.

7.2 Delay by the Successful bidder in the performance of its obligations shall render the Successful bidder liable to any or all of the following sanctions, namely, forfeiture of its performance security, imposition of liquidated damages and/or termination of the contract for default.

7.3 If at any time, during performance of the contract, the Successful bidder or sub-contractor(s) should encounter conditions impending timely performance of service, the Successful bidder shall promptly notify the Tendering Authority in writing of the fact of the delay its likely duration and its cause(s). As soon as practicable after receipt of the notice, the Tendering Authority shall evaluate the situation and may at its discretion, if necessary, extend the period for performance of the contract subject to furnishing of additional performance security by the successful bidder @ 10% of the total value of the additional Work order. The extension period against the work order, if any, shall be granted subject to the condition that the Tendering Authority shall have the absolute right to revise the prices and also to levy penalty for delayed services.

8.4 If the services are not completed in the extended delivery period, the Work order shall be short closed and both the performance securities shall be forfeited.

8. LIQUIDATED DAMAGES: The date of completion of the printing work stipulated in acceptance of the tender should be deemed to be the essence of the contract and work must be completed no later than the dates specified therein. Extension will not be given except in exceptional circumstances. Should, however, printing work be made after expiry of the contract delivery period, without prior concurrence of the tendering authority, and be accepted by the consignee, such deliveries will not deprive the Purchaser of his right to recover liquidated damages under Clause 9.2 below.

8.1 A sum not exceeding 2% of the value of the order will be deducted from the bill for every week’s delay or part thereof up to a maximum period of 5 weeks in complying with the date of delivery of the printed copies and/or for bad workmanship. The entire job will be rejected if the same has not been carried out in accordance with the specifications. In case of delay in Printing and Supply beyond stipulated time, necessary recovery will be made from the bills submitted by the contractor. Any sum of money due and payable to the contractor under this contract may be appropriated by the BSNL.

In case of failure of the contractor to Printing and Supply of material within the stipulated time strictly conforming to the specifications, BSNL may get the work done through any other printer at the contractor’s risk and expenses, but without prejudice to any other rights which the BSNL may have against the contract


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This amount of liquidated damages shall be paid by bidder to BSNL or may be recovered by BSNL from the bills of bidder.

9. FORCE MAJEURE:

If any time, during the continuance of this contract, the performance in whole or in part by either party of any obligation under this contract shall be prevented or delayed by reason of any war, or hostility, acts of the public enemy, civil commotion, sabotage, fires, floods, explosion, epidemics, quarantine restrictions, strikes, lockouts, or act of god (herein after referred to as events) provided notice of happening of any such eventuality is given by either party to the other within 21 days from the date of occurrence thereof, neither party shall by reason of such event be entitled to terminate this contract nor shall either party have such any claim for damages against the other in respect of such non – performance or delay in performance , and services under the contract shall be resumed as soon as practicable after such event may come to end or cease to exist , and the decision of the Tendering Authority as to whether services have been so resumed or not shall be final and conclusive , provided further that if the performance, in whole or part of any obligation under this contract is prevented or delayed by reason of any such event for a period of 60 days either party may , at his option terminate the contract.

10. TERMINATION FOR DEFAULT: 10.1 The Tendering Authority may, without prejudice to any other remedy for breach of contract, by

written notice of default, sent to the successful bidder, terminate this contract in whole or in part. If the successful bidder fails to render services within the time period specified in the contract, or any extension thereof granted by the Tendering Authority.

If the successful bidder fails to perform any other obligation(s) under the contract; and If the successful bidder, in either of the above circumstances does not remedy his

failure within a period of 15 days after receipt of the default notice from the Tendering Authority.

10.2 In the event the Tendering Authority terminates the contract in whole or in part the Tendering Authority may get services from any other bidder, upon such terms and in such manner, as it deems appropriate. The successful bidder shall be liable to the Tendering Authority for any excess cost for such services. However, the successful bidder shall continue performance of the contract to the extent not terminated.

11. ARBITRATION:

11.1 In the event of any question, dispute or difference arising under this agreement or in connection there with except as to matter the decision of which is specifically provided under this agreement, the same shall be referred to sole arbitration of the PGM TD or in case his designation is changed or his office is abolished then in such case to the sole arbitration of the officer for the time being entrusted whether in addition to the functions of the PGM TD or by whatever designation such officers may be called (hereinafter referred to as the said officer ) and if the PGM TD or the said officer is unable or unwilling to act as such, the sole arbitrator or some other person appointed by the PGM TD or the said officer. The agreement to appoint an arbitrator will be in accordance with the Arbitration and Conciliation Act, 1996. There will be no objection to any such appointment that the arbitrator is an employee of the BSNL or that he has to deal with the matter to which the agreement relates or that in the course of his duties as employee of the BSNL he has expressed views on all or any of the matter under dispute. The award of the arbitrator shall be final and binding on the parties. In the event of such arbitrator to whom the matter is originally referred, being transferred or vacating his office or being unable to act for any reasons whatsoever such PGM TD or the said officer shall appoint another person to act as arbitrator in accordance with terms of the agreement and the person so appointed shall be entitled to proceed from the stage at which it was left out by his predecessors.


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11.2 The arbitrator may from time to time with the consent of parties enlarge the time for making and publishing the award. Subject to aforesaid Arbitration and Conciliation Act, 1996 and the rules made there under, any modification thereof for the time being in force shall be deemed to apply to the arbitration proceeding under this Clause.

11.3 The Venue of the arbitration proceeding shall be the office of GMTD, BSNL Bhavan, Kurnool or such

other places as the arbitrator may decide.

12. SET OFF:

Any sum of money due and payable to the contractor (including security deposit refundable to him) under this contract may be appropriated by the Tendering Authority or the BSNL or any other person or persons contracting through the BSNL and set off the same against any claim of the Tendering Authority or the BSNL or such other person or persons for payment of a sum of money arising out of this contract or under any other contract made by the contractor with the Tendering Authority or BSNL or such other person or persons contracting through BSNL.

13. TERMINATION FOR INSOLVENCY:

The Tendering Authority may at any time terminate the contract by giving written notice to the successful bidder, without compensation to the successful bidder if the successful bidder becomes bankrupt or otherwise insolvent as declared by the competent court provided that such termination will not prejudice or affect any right of action or remedy which has accrued or will accrue thereafter to the Tendering Authority.

14. COURT JURISDICTION:

1. Any disputes arising out of the tender/ bid document/evaluation of bid / the issue of AWO shall be subject to the jurisdiction of the court at Kurnool only.

2. Where a contract has not agreed to arbitration, the dispute/claims arising out of the Contract /AWO

entered with him shall be subject to the jurisdiction of the court at Kurnool.


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SECTION IV

SECTION IV- SPECIAL CONDITIONS OF CONTRACT 1. The special conditions of the contract shall supplement the “Instructions to the Bidders” as contained in

Section II and “General Conditions of the Contract” as contained in Section III wherever there is a conflict, the provisions herein shall prevail over those in Section II and Section III.

2. If the date of opening of bid is subsequently declared as holiday by the Government of India, the revised schedule will be notified. However, in the absence of such notification the bids will be opened on the next working day, time and venue remaining unaltered.

3. Tendering Authority reserves the right to disqualify, at the stage of evaluation, such Bidders who have a record of not meeting contractual obligations against earlier contracts entered into with the Tendering Authority.

4.Tendering Authority reserves the right to disqualify, at the stage of evaluation, such Bidders who have proven bad performance against the contracts of any other circle of BSNL.

5. Tendering Authority reserves the right to blacklist a bidder for a suitable period in case he fails to honour his bid without sufficient grounds. The Tendering Authority reserves the rights to counter offer price(s) against the price(s) quoted by any bidder.

6. Any clarification issued by the Tendering Authority in response to query raised by prospective bidders shall form an integral part of bid documents and it may amount to amendment of relevant clauses of the bid documents.

The tendering authority will depute his officers, if required, to assess the credibility and the trustworthiness of the bidder before evaluation of the tender. The tendering authority may call for original documents for verification during the evaluation of the technical bid.

15. Evaluation Criteria:

15.1 (a) on the due date of bid opening the tendering authority will open the technical bid specified in the bid document. If the bidder is eligible and meets all the conditions to participate in the tender, then only the technical eligibility cover will be opened and the technical evaluation will be done separately by the tendering authority and the price bid will be opened subsequently on a day fixed by the tendering authority and evaluated separately .The date of opening of the price bid shall be communicated to the technically acceptable bidders separately”. (b)The tendering Authority will make the technical/financial evaluation of the eligible bidders.

Financial Bid Evaluation will be done on the basis of Rate VS Quantity. On the basis of total value of all items, L-1 will be decided.


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SECTION – V

SPECIFIC CONDITIONS OF COTRACT

Scope of Work

1. Services DESIGNING, PRINTING OF FLEX and MOUNTING OF FLEX - Marketing Section O/o GMTD, KNL.

2. Period of Contract : The period of contract is valid for a period of one year. It can

be further extended up to one year .

3. Quantity : Estimated quantity of items required is mentioned in the

Description of Marketing Material ANNEXURE-VII of Section-V. However,

it should be clearly noted that BSNL shall place the order only as per

the actual requirements from time to time.

4. Printing and Supply : DESIGNING, PRINTING OF FLEXI and MOUNTING OF FLEX should be made within 15 days from the date of work order

5. Quality maintenance : Official documents including Flexi PRINTING & Fexi monting

-Marketing Material have been standardized in this office. The Size, colour specification of logo, fonts to be used, and the overall work Should be as per specifications.

6. SPECIFICATION FOR “DESIGNING,PRINTING OF FLEXI and MOUNTING OF FLEX

Flex quality – 300 GSM Flex Printing – Multi-Color and 3 pass printing. Flex Printing warranty for 4 Months. Flex warranty for 4 Months.

All works involved in this matter including designing to be carried out by the tenderer.


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Section-V

Annexure-VII

Schedule of requirements

S.No Description of the item Approximate Quantity in Sft

1 Desigaining, Printing of BSNL advertisement on flex banners and eye lets at 4 corners of the flex

25,000

2

Mounting of flex at different stations/locations in Kurnool SSA including labour, transport to the site etc

15,000

Note: The Tenderer has to quote rates for all the above items and submit this annexure as a part of financial bid. Any bid not quoted for all the above items will be treated as non-responsive and will be rejected.


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Section–VI Part-I

BIDDER’s DETAILS

(Including performance records, financial viability etc.)

1. NAME OF BIDDER :

2. OWNER'S NAME :

3. REGISTRATION NO. :

4. GST REG. NO. :

5. INCOME TAX A/C NO. & AMOUNT OF TAX PAID :

DURING LAST FINANCIAL YEAR

6. TELEPHONE NOS.

:

7. RESIDENTIAL ADDRESS :

8. BANKER'S NAME &A/C No. With IFSC Code &ADDRESS :

9. EXPERIENCE (YEARS) :

10. LIST OF MAJOR CLIENTS (ENCLOSE COPY OF :

ORDERS/CONTRACTSALONGWITH ITEMS/

/PERFORMANCE REPORT)

11. ANY OTHER INFORMATION/DOCUMENTS WHICH :

MAY HELP BSNL IN ASSESSING TENDERER'S

CAPABILITES FOR AWARD OF CONTRACT

12. THE ANNUAL TURNOVER :

13. PAN

:

Signature of the tenderer with Seal

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Section–VI Part-II

PERFOMANCE/ EXPERIENCE CERTIFICATE FROM PSU/GOVT/SCHEDULE BANKS/ Any Private Organization

Certified that M/s …………………………has supplied the ordered quantity of Flex printed material satisfactorily during the financial years 2016-17 & 2017-18 at the total Cost of each year as given below.

Year Value of work orders issued in the year in INR

2016-17

2017-18

Authorized Signatory withSeal


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SECTION VII – PRICE SCHEDULE (Financial Bid)

S.No Description of the item

Rate to be quoted per Sft

In figures In words

1. Desigaining, Printing of BSNL advertisement on flex banners and eye lets at 4 corners of the flex

2.

Mounting of flex at different stations/locations in Kurnool SSA including labour, transport to the site etc

Note: The tenderer shall quote rate for all the above items as per the given specifications, corresponding

quantities in above price schedule, excluding GST and inclusive packing, transportation & all other

taxes and levies if any. GST will be paid extra as applicable, subject to BSNL Corp.Office guidelines in

force from time to time. The above price schedule only is to be filled in. No other format will be

accepted.


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SECTION VIII

BID FORM

No. GMTD.KNL/Mktg/tender-flex/2018/4 dated 05.02.2019

To The PRINCIPAL GENERAL MANGER,

TELECOM DISTRICT, BSNL BHAVAN, KURNOOL – 518 050. Tel no 9490241555

Dear Sir,

1. (a) Having examined the Tender Document and specific conditions including amendments, the receipt of which is hereby acknowledged, we, undersigned offer to render services for the composite price shown in the schedule of prices attached herewith and made part of this bid, in conformity with the proforma given in section VII and abide by the conditions of the contract. (b) We hereby declare unequivocal and unconditional acceptance of the same.

2. We undertake, if our Bid is accepted, to commence execution of services within a week and to complete execution of each work order within the date stipulated in the schedule of requirements according to the detailed Work order.

3. If our Bid is accepted, we will obtain the guarantees of a Schedule Bank for a sum not exceeding 10% of the contract sum for the due performance of the Contract.

4. We agree to abide by this Bid for a period of 1 year from the date fixed for Bid opening and it shall remain binding upon us and may be accepted at any time before the expiration of that period.

5. Until a formal Work order of Contract is prepared and executed, this Bid together with your written acceptance thereof in your notification of award shall constitute a binding contract between us.

6. Bid submitted by us is properly sealed and prepared so as to prevent any subsequent alteration and replacement.

7. We understand that you are not bound to accept the lowest or any bid. 8. The information furnished by us in the tender document is correct to the best of our knowledge. We

understand that we are liable for penal action if the information furnished by us in the Bid is found false. 9.It is certified that none of my/our relative is working in the BSNL units for which tender document is

being submitted.

Dated this ________ day of ____2019

Name and Signature ______________________

In capacity of _________________________

Duly authorised to sign the bid for and on behalf of _______________________

Witness ___________________

Address ___________________

Signature:


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Section-X

PERFORMANCE SECURITY GUARANTEE BOND (Security Deposit)

In consideration of the PGM, BSNL (hereinafter called the ‘BSNL’) having agreed to exempt _____________________ (hereinafter called ‘the said contractor(s)) from the demand under the terms and conditions of an agreement/Advance Purchase Order No. _________________dated ___________ made between ___________________ and _____________ for the Printing and Supply of _______________ (hereinafter called “the said agreement”), of security deposit for the due fulfillment by the said contractor(s) of the terms and conditions contained in the said Agreement, on production of the bank guarantee for ________________________we, (name of the bank)____________ (here in after refer to as“the bank”)at the request of_________________________(contractor(s)) do hereby undertake to pay to the BSNL an amount not exceeding __________________ against any loss or damage caused to or suffered or would be caused to or suffered by BSNL by reason of any breach by the said Contractor(s) of any of the terms or conditions contained in the said Agreement. We (name of the bank) ___________________ do hereby undertake to pay the amounts due and payable under this

guarantee without any demure, merely on a demand from the BSNL by reason of breach by the said contractor(s)’ of any of

the terms or conditions contained in the said Agreement or by reason of the contractors(s)’ failure to perform the said

Agreement. Any such demand made on the bank shall be conclusive as regards the amount due and payable by the Bank

under this guarantee where the decision of the BSNL in these counts shall be final and binding on the bank. However, our

liability under this guarantee shall be restricted to an amount not exceeding _____________________.

We undertake to pay to the BSNL any money so demanded notwithstanding any dispute or disputes raised by the

contractor(s)/supplier(s) in any suit or proceeding pending before any court or tribunal relating thereto our liability under

this present being absolute and unequivocal. The payment so made by us under this bond shall be valid discharge of our

liability for payment there under and the contractor(s)/ supplier(s) shall have no claim against us for making such payment.

We (name of the bank) __________________________ further agree that the guarantee herein contained shall remain in

full force and effect during the period that would be taken for the performance of the said agreement and that it shall

continue to be enforceable till all the dues of the BSNL under or by virtue of the said Agreement have been fully paid and

its claims satisfied or discharged or till ____________________ (office/Department) BSNL certifies that the terms and

conditions of the said Agreement have been fully or properly carried out by the said contractor(s) and accordingly

discharges this guarantee. Unless a demand or claim under this guarantee is made on us in writing on or before the expiry

of ONE YEAR (as specified in P.O.) from the date hereof, we shall be discharged from all liabilities under this guarantee

thereafter.

We (name of the bank) ____________________ further agree with the BSNL that the BSNL shall have the fullest liberty

without our consent and without affecting in any manner our obligations here under to vary and of the terms and conditions

of the said Agreement or to extend time of performance by the said contractor(s) from time to time or to postpone for any

time or from time to time any of the powers exercisable by the BSNL against the said Contractor(s) and to forbear or

enforce any of the terms and conditions relating to the said agreement and we shall not be relieved from our liability by

reason of any such variation, or extension being granted to the said contractor(s) or for any forbearance, act or omission on

the part of the BSNL or any indulgence by the BSNL to the said Contractor(s) or by any such matter or thing whatsoever

which under the law relating to sureties would, but for this provision, have effect of so relieving us.

This guarantee will not be discharged due to the change in the constitution of the Bank or the Contractor(s)/supplier(s)

We (name of the bank) __________________ lastly undertake not to revoke this guarantee during its currency except

with the previous consent of the BSNL in writing. Dated the__________________ day of ______________ for _____________________ (Indicate the name of the bank) . . . .


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SECTION XI

LETTER OF AUTHORISATION FOR ATTENDING BID OPENING

To

The AGM (Mktg) O/o GM TD, BSNL BHAVAN, KURNOOL-50. Tel no 949024155

Subject: Authorization for attending the bid opening on _______________ (date) in The tender of _____________________________________________.

Following persons are hereby authorized to attend the bid opening for the tender mentioned above on

behalf of __________________________________ Bidder in order of preference given below. Order of preference

Name and Specimen Signatures

I

II

Signature of the Bidder Or

Officer authorized to sign the bid documents on behalf of the Bidder.

Note (1): Maximum of two representatives will be permitted to attend the bid opening. In case where it is restricted to one, first preference will be allowed.

(2): Permission for entry to the hall where bids are opened may be refused in case authorization as prescribed above is not presented.

**************


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SECTION –XII

CERTIFICATE REGARDING DOWNLOADING OF TENDER DOCUMENT FROM INTERNET

I/We

………………………………………………………………………………………………………………

……………………………………… Authorized signatory hereby declare that the tender document submitted has been downloaded from the website http://ap.bsnl.co.in and no additions /deletions /correction has been made in the preform downloaded. Further if any modification in the tender schedule is noticed, the bid may be rejected irrespective that whether the tender is under evaluation or awarding stage or awarded or at any stage as per the decision of the PGM-TD and the EMD/SD paid by me can be forfeited. The decision of PGM-TD is final. I/We also declare that I/We have enclosed a DD for Rs…………………. drawn on ----------- dt --------- towards the cost of tender document with this bid.

Signature of bidder


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Section – XIII

(To be executed on Stamp Paper of Rupees One Hundred)

AGREEMENT

Agreement for acting as contractor for DESIGNING,PRINTING OF FLEX, and MOUNTING OF FLEX.

Contract Agreement No………………………….. Dated ………………….. An agreement for DESIGNING,PRINTING OF FLEX and MOUNTING OF FLEX to Bharat Sanchar Nigam Limited (hereinafter called the contract) is made this

……………Day of ……………….. between …………………………… having its office situated at ……………………… Kurnool through Mr………………………….. (Hereinafter called the Contractor), which terms shall unless excluded by or repugnant to the subject or context, include its successors and permitted assignees of the one part and

the Bharat Sanchar Nigam Limited having its registered office i.e. PGMTD, BSNL Bhavan, Kurnool-518050

(hereinafter called the Company which term shall unless excluded by or repugnant to the subject or context,

include its successors and assignees) on the other part for the purpose of Printing and Supplying Marketing

Material items to the BSNL GM TD Office at BSNL Bhavan, Kurnool at the approved rates as per Annexure

enclosed under the terms and conditions specified in the approved tender document No.

GMTD.KNL/Mktg/tender-flex/2018/ dated 05.02.2019 and its Annexures for which the contractor expressed his

willingness and paid Performance Security Deposit of Rs.---------------/- in the form of PBG valid up to date issued by ………………………………..bank or DD, No:…….., dated:……drawn in favour of ……………………bank. The contract can be extended as per the terms and conditions of the approved tender and accordingly the Performance Security validity is to be extended

Whereas the Supplier has agreed with the BSNL for Printing and Supply printed Marketing Material

items set forth in the tender document and its annexures, which shall be treated as an integral part of this

agreement, upon the terms and conditions governing contract annexed. In consideration of the payment to be

made by BSNL, the Supplier shall duly perform the said operations in the said tender document and its

annexure set forth and shall execute the same with great promptness and diligence in a workman like manner

to the satisfaction of BSNL and will carry out the work in accordance with the terms and conditions of contract

with effect from _______________ and will observe, fulfill and honour all the conditions herein mentioned

(which shall be deemed and taken to be part of this contract as if the same had been fully set forth therein)

and BSNL hereby agrees that if the Supplier observe and honour the said terms and conditions of the contract,

BSNL will pay or cause to be paid to the Supplier for the operations, on the completion thereof, the amount

due in respect thereof at the rates specified in the schedule hereto annexed failure in which penalties will be

levied as per the terms and conditions of the approved tender. In witness whereof the said parties have here

unto set their hands the day and year first above written.

Supplier for and on behalf of BSNL

Witness:

1.

2.


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Check List

S.No. The below documents are to be submitted Yes/No.

1 Letter of Authorization

Cover-I (Eligibility Cover)

1

Proof of purchase of the tender document fee

/NSIC certificate

2 Bid Security(EMD) in the form of BG or DD (Section II) / NSIC Certificate

Cover-II (Technical Bid)

1 Copy of Power of Attorney to sign the bid.

2 Signed Bid form (Section-VIII).

3 Certificate of Incorporation & Memorandum of Association. (In case of a

company). Or partnership deed (In case of a partnership firm). or self- declaration (in case of proprietary concern)

4

Documentary evidence regarding the financial stability to be shown in the

form balance sheet or turn over or Income tax return and solvency

certificate or statement from CA.

5 Schedule of requirements

6 A Copy of registration with any govt. agency, if available.

7 Signed by the authorized signatory in all pages of tender document

8 No relative working certificate as per clause 32 of section II

9 Self-Attested copy of PAN card

10 Self-attested copy of GST registration certificate

11 Certificate regarding down loading of tender document Section XII

12 The list of equipment available with the bidder

13 Bidder details

14 Performance/Experience Certificate

Cover-III (Financial Bid)

16 Price schedule as per section VII.

Note: All the above documents are to be submitted duly self-attested by the bidder

**** THE END****


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