bid document -...

BHARAT SANCHAR NIGAM LIMITED(A Govt. of India Enterprise)

O/o the General Manager Telecom, BSNL Bhavan,Thiruvalla,Pathanamthitta SSA - 689101

Bid Document

LIMITED TENDER FOR REPAIR OF ELECTRONIC PUSH BUTTON TELEPHONES

WITH & WITHOUT CLIP FACILITY.RANNI &KOZHANCHERI DIVISIONS *INPATHANAMTHITTA SSA

T en d e r No. BSNL/PTA/PLG/TENDER/2018-19/EPBT REPAIR/RNI&KOZ*/4 23/06/2018

Cost of Tender document : - Rs.590 /- (inclusive of taxes)

Availability of Tender document for downloading :- From 23/06/ 2018 to 21/07/2018 (13.00 Hrs)

For details please visit us @ www.kerala.bsnl.co.in

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http://www.kerala.bsnl.co.in/

STANDARD TENDER ENQUIRY DOCUMENT

SECTION-1

BSNL/PTA/PLG/TENDER/2018-19/EPBT REPAIR/RNI&KOZ*/4 23/06/2018Tender document for repair of EPBT with /with out CLIP facility

Ranni&Kozhancheri Divisions Pathanamthitta Telecom District

SLNO CONTENT PGNO

1 . NOTICE INVITING TENDER 3

2 Section 1 TENDER INFORMATION TERMS AND CONDITIONS

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3 Section II TERMS AND CONDITIONS FOR THE WORK CONTRACT

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4 Section III AGENCIES AND ITS RESPOSIBILITIES

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5 Section IV Special conditions GST

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6 Section V General Instructions to bidders

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7 SECTION VI : PART-A GENERAL (COMMERCIAL) CONDITIONS OF CONTRACT

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8 SECTION – VII /IUNDERTAKING & DECLARATIONSECTION – VII /IICertificate :Near relative not working in BSNL.SECTION – VII /IIIDeclaration of Non-tampering of tender documentSECTION – VII /IVLETTER OF AUTHORISATION FOR ATTENDING BID OPENING SECTION – VII /V Tenders profileSECTION – VII /VI Bid formSECTION – VIII : (RATE SCHEDULE PROFORMA)

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9 SECTION –9 REFUND OF EMD 3210 SECTION -10

PROFORMA OF POWER OF ATTORNEY33

11 SECTION - 11MANDATE FORM FOR TRANSFER OF PAYMENTS THROUGH ELECTRONIC CLEARANCE / ELECTRONIC FUND TRANSFER SCHEME.

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12 SECTION – 12AGREEMENT

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13 Annexure-DService report proforma

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14 CHECK LIST 37

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Bharat Sanchar Nigam Limited(A Government of India Enterprise)

BSNL/PTA/PLG/TENDER/2018-19/EPBT REPAIR/RNI&KOZ*/4 23/06/2018

NOTICE INVITING TENDER FOR REPAIRING THE ELECTRONIC PUSH BUTTON INSTRUMENTS AND CLIP

ISTRUMENTS For and on behalf of the Bharat Sanchar Nigam Limited sealed competitive limitedtenders are invited by General Manager, B S N L Pathanamthitta SSA from experienced contractorsfor repairing electronic push button instruments and clip instruments of various make available in_Ranni & Kozhancheri* Divisions, of Pathanamthitta Telecom District, Kerala Circle

Estimated costCost of Tender form Rs.590(Cash or DD)Earnest Money Deposit Rs 6400/- DD in favour of AO(Cash),BSNL, Thiruvalla Tender Form can be downloaded

From 1000hrs of 23/06/2018 to 13hrs of 21/07/2018

Last Date/Time ofSubmission of bids

13:00 hrs of 21/07/2018

Last Date/Time ofopening of Tender

15:00 hrs of 21/07/2018

Place of Bid opening O/o Asst General Manager(NWP) ,3rd floor BSNL Bhavan,Thiruvalla .in the presence of Tenderers or theirauthorized representatives present at that time.

Eligibility Experience in repair of telephone instruments/similarelectronic items and in case of manufactures/suppliers/dealers, they shall enclose registrationcertificate / documents in support of eligibility toparticipate in the tender.

Validity of the Tender: 150days Spares will be supplied by the department including cord wireNear relatives of the BSNL employees are not allowed for participation in tender. Tender document can be downloaded from the website www.kerala.bsnl.co.in The dulyfilledup signed sealed bids can be dropped in the tender box kept at O/o Asst GeneralManager(NWP) ,3rd floor BSNL Bhavan,Thiruvalla .No acknowledgement will be given.Such application should be accompanied with tender document cost AGC –67 cash receipt inoriginal OR DD drawn in favour of AO(Cash),BSNL,Thiruvalla towards bid document . TheTender which is not accompanied by the EMD and DD for cost of Tender document in caseof downloaded tender document is summarily rejected.The bidders in the category ofMicro and Small Enterprises (MSEs) who are registered with MSME bodies like NationalSmall Scale Industries Corporation, District / State Industries Centre, Khadi & VillageIndustries Commission/Board, Coir Board, and Directorate of Handicrafts & Handloomare exempted from the payment of tender document cost &EMD. Exemption is givenonly when tendered item is listed in the Registration certificate of MSE. A proofregarding current registration with MSME/NSIC for the tendered items and withmonetary limit will have to be attached along with the bid. Declaraton of UAM numberby MSE bidders on CPPP is mandatory to avail benefits available to MSEs.

3 Signature of the bidder

Section-1 : TENDER INFORMATION:TERMS AND CONDITIONS 1.Scope of work The successful tenderer will have to repair all Electronic Push Button Telephones with andwithout CLIP facility that are reported faulty irrespective of its condition, available with DEs. Ifany defect in working of the repaired instrument is noticed during a period of six months thecontractor will have to rectify such faults free of cost. For this purpose, a sticker showing thedate of repair and identity of the contractor should be affixed on the bottom of the repairedinstrument at his own cost.The instrument and PCB must be thoroughly cleaned before givingback for testing and the outer surface of the instrument must be cleaned. Replacing thefaulty components and parts and maintaining the record of spares replaced. Drying the interiorportion of the instrument with hot air blower. The contractor should not cannibalizeinstruments given for repair for the sake of spares. If an instrument is found irreparable, itshall be returned back intact for scrapping. Once the instruments are taken for repair, thecontractor is bound to return them duly repaired. The Contractor should have enough qualifiedpersonnel to carry out the repair of telephone instruments.( Shortage of staff shall not be anexcuse of delay in repair.) The repair of faulty instruments shall be done at the BSNL officepremises under the supervisionof BSNL staff and the Contractor will not be allowed to take theinstruments to any other locations without the concurrence of the DET concerned . Faultyinstruments in lots having a minimum of 20 numbers will be issued for repair. However inspecial conditions the lot will be less than 20 numbers and contractor cannot deny such repair.Power supply and test leads will be arranged by BSNL at the BSNL office premises.Power supplyand test leads will be arranged by BSNL at the BSNL office premises. The faulty parts which arereplaced during the repair may be returned to the concerned officer from whom the instrumentswere taken for repair . If display unit fault of CLIP EBPT is not rectified, only the repairingcharge of EPBT without CLIP facility in that UNIT will be paid2.The Tenderer should quote the rate excluding spares for Repairing of Electronic Push Button Telephone type in Section VIII.The rates quoted should be excluding spares, GST for repairingEPBT including plan instruments

3.The total number of Telephone Instruments to be repaired during the contract period willbe approximately 4000*numbers of EPBT and also Clip Instrument of 200*nos This issubjected to change in actual.PURCHASER’S RIGHT TO VARY QUANTITIES: (a) BSNL reserves the right to increase or decrease up to 50% of the quantity of goods and

services specified in the schedule of requirements without any change in the unit price orother terms and conditions at the time of award of contract.

(b) BSNL also reserves the right for placement of additional order up to 50% of additionalservices of services contained in the running tender/contract within a period of twelve monthsfrom the date of acceptance of fist APO in the tender at the same rate or a rate negotiated(downwardly) with the existing vendors considering the reasonability of rates based onprevailing market conditions.

(c) In exceptional situation where the requirement is of an emergent nature and it is necessaryto ensure continued supply of service from the existing contractors, the GMT, BSNLThiruvalla reserves the right to place repeat order up to 100% of the quantity of servicescontained in the running tender/contract at the same rate or a rate negotiated (downwardly)with the existing vendors considering the reasonability of rates based on prevailing marketconditions.

4. SUBMISSIONS OF TENDER:Completed Tender Forms should be sent in a wax sealed covereither by REGISTERED POST or by dropping in the TENDER BOX.The wax sealed covercarrying the Tender form should be super scribed as “TENDER FOR REPAIRING OF EPBTTELEPHONE INSTRUMENT and CLIP INSTRUMENT in Ranni&Kozhancheri*Divisions. 5.General Manager, BSNL,Pathanamthitta SSA reserves the right to accept or reject anyor all tenders without assigning any reasons. Tender Forms incomplete in any respect or withany ambiguity will be liable for rejection


6.In case the date of submission (opening) of bid is declared to be a holiday, the date ofsubmission (opening) of bid will get shifted automatically to next working day at thesame scheduled time. .All documents submitted in the bid offer should be preferably inEnglish. In case the certificate viz experience, registration etc. is issued in any otherlanguage other than English, the bidder shall attach an English translation of the sameduly attested by the bidder & the translation to be true copy in addition to the relevantcertificate.All computer generated documents should be duly attested/ signed by theissuing organisation. Before submitting the bid on the due date kindly see allcorrigendum/clarification issued on the website. 6.1 A prospective bidder, requiring any clarification of the Bid Documents shall notifythe Purchaser in writing or by Fax or by Email of the Purchasers mailing addressindicated in the Invitation for Bid. The Purchaser shall respond in writing to any requestfor clarification of the Bid Documents, which it receives not later than 15 days prior tothe date of opening of the Tenders. 6.2Any clarification issued by BSNL in response to query raised by prospective biddersshall form an integral part of bid documents and shall amount to an amendment ofrelevant clauses of the bid documents. 6.3AMENDMENT OF BID DOCUMENTS: At any time, prior to the date of submission of Bids, the Purchaser may, for any reason,whether at its own initiative or in response to a clarification requested by a prospectivebidder, may modify the bid documents by amendments prior to the date of submissionof Bids with due notification to prospective bidders.The amendments shall be notifiedon the tender portal of BSNL. In order to afford a prospective bidder reasonable time to takethe amendments into account in preparing their bids, the Purchaser may, at its discretion,extend the deadline for the submission of bids suitably. Tender forms should be filled in legibly inthe enclosed Section-VIII(Rate Schedule) only. RATES SHOULD BE QUOTED IN FIGURESAND WORDS. If any correction is necessary the same should be made after scoring out the oldentry. All the corrections should be duly attested with full signature by the tenderer. Anyambiguity will lead to invalidation of the tender. Rates sanctioned will not be increased at anycost due to increase in labour rates etc. All State /Central Govt. Taxes applicable/amended if anyshould be paid by the Tenderer only. The tenderer should sign in all the pages of the bid documentincludingSchedule of works and sections) .In case of any dispute before and after awarding thetender the decision of the General Manager, BSNL, Thiruvalla 689101 will be the final. BSNLreserves the right to terminate the Contracts without notice in the event of any prohibitionnotified by appropriate Government 7.EARNEST MONEY DEPOSIT

(a) An Earnest Money Deposit of Rs.6400/-* (Rupees Five thousand three hundredonly) should be remitted in cash to the Accounts Officer (Cash) of this office and CashReceipt in original must be enclosed with the Tender Form or Crossed DD for the abovesaid amount drawn in favour of Accounts Officer (Cash), O/o.GMTD, BSNL, Thiruvallashould be submitted along with the Tender Form.

(b) If any Tenderer withdraws the Tender at any stage before or after finalization of the Tender, the Earnest Money Deposit amount remitted by the Tenderer will be forfeited to BSNL Account. No separate notification will be given to the Tenderer and the Tenderer will be black listed and he will not be permitted to participate in the Tender again.(c) For the unsuccessful tenderers the E M D will be refunded after the award of tender.EMDwill be a part of Security Deposit in respect of successful bidder. The EMD/Security Deposit will not carryany interest during the period they are in the custody of BSNL.


8.SECURITY DEPOSIT:The successful tenderer has to deposit an amount of 5% of the estimated costtowards Security Deposit at the time of signing of the contract, by cash or by crossed DD drawn in favourof Accounts Officer , (Cash)O/o.GM, BSNL, Thiruvalla.The security deposit can also be given in the formof Bank Guarantee for a period of (18)eighteen months, obtained from a Nationalized Bank in favour ofAccounts Officer(Cash),O/o GMT, BSNL, Thiruvalla.The EMD of the successful tenderer will be adjustedagainst the proposed Security deposit and the remaining amount of security deposit has to be paid by thetenderer The EMD/Security Deposit will not carry any interest during the period they are in the custody ofBSNL.The bid security of the successful bidder will be converted into part of security deposit. Ifthe successful Tenderer fails to deposit the Security Deposit within 15 days, his Tender will automaticallybe treated as lapsed and the EMD amount will be forfeited to BSNL Account. No separate notification willbe given to the Tenderer in this regard. The Security Deposit of the successful tenderer will beforfeited to the BSNL if after acceptance of the tender, the tenderer violates or fails to carry out thejob in accordance with the terms and conditions of the tender .The TERMS AND CONDITIONSFOR THE WORK CONTRACT is enclosed as Section II.

9 .The right to accept any Tender rests with the General Manager, BSNL, PathanamthittaSSA, who does notbind himself to accept the Lowest Tender, and GM, BSNL, Pathanamthitta , reserves the right to reject any orall the Tenders without assigning any reason thereof.9.1 The General Manager, BSNL, Thiruvalla. also reserves the right to offer the contract to any otherTenderer or any other agency in case of un -satisfactory work.9.2 .General Manager, BSNL, Thiruvalla has the right to call the Lowest tenderer and conduct negotiations iffelt necessary.10. The contractor should carry out the contract work to the satisfaction of the BSNL Officer-in-charge andin the event of his/their failure, the contract work will be got done through some other agency at the costof the contractor and the payment will be settled on prorata basis.11. The contractor will submit his bill in triplicate in favour of GM, BSNL, Thiruvalla withadvance Stamped receipt.Tax will be deducted from all the Bills at the rate as per existing orders.PAN no. and GST registration number should be mentioned in all bills. Paid challan copy for thepayment made to GST authorities should be submitted along with the next bill submitted forpayment . The contractor should submit the bill within 15 days after the completion of work.

Each claim bill for completion of work must accompany thea) list showing the details of the labourers/ employees engaged b) duration of their engagementc) the amount of wages paid to such labourers/ employees for the duration quarterd) EPF/ESI registration certificate/ Declaration for Non-availability of EPF & ESI if not

applicable. 11.1 Belated submission of bill and submission of bill without the above documents will not be considered for payment. Payment will be made through E payment system.11.2 The contractor should strictly adhere to the Statutory/Act regulations such as Minimum Wages Act, PFAct, ESI scheme etc. and any other rule/regulation/Act covering Labour. The contractor should registerhimself/themselves with the Assistant Labour Commissioner (Central) and also with PF/EPF authorities, ifrequired and the contractor should abide by the central/state labour welfare legislations. 11.3The contractor should have persons with proven integrity to carry out the contract work. 11.4 The contractor shall be solely responsible for payment and compensation under W C Act 1923 as in force from time to time applicable in the event of accidents causing injury/death to his/their workers and the GM,BSNL Thiruvalla, shall not involve in any manner.11.5The contractor should keep his/their workers fully aware that the BSNL shall not have the obligation togive any regular employment. Similarly, the BSNL, Nagercoil, shall not provide any temporary/permanentemployment to those workers employed by the contractor. 11.6.The contractor should quote the rate both in figures and in words without ambiguity. Corrections anderasures shall have to be attested by the contractor.Arithmetical errors shall be rectified on thefollowing basis. If there is a discrepancy between the unit price and total price that is obtainedby multiplying the unit price and quantity, the unit price shall prevail and the total price shall becorrected by the purchaser. If there is a discrepancy between words and figures, the amount inwords shall prevail.

6 Sinature of the bidder

11.7The GM, BSNL, Thiruvalla reserves the right to (a) reject any or all tenders without assigningany reasons, (b) select one or more tenderers, (c) cancel this tender at any time, (d) have a separatecontractor away from this tender. The decision of GM, BSNL, Thiruvalla, on any matter connectedto this Tender is final, binding and his decision shall not be questioned in any court of law.11.8 The GM, BSNL, Thiruvalla reserves the right to terminate this contract by giving onemonth’s time without assigning any reasons and this cannot be questioned in any court of law.11.9 If the contractor is found to be a benami of any other person at a later date, this contract will beimmediately terminated.11.10 The contractor is responsible for any loss/damage caused to the BSNL properties by him/themor his/their workers and he/they shall have to make good such loss. His/their workers should vacatepremises immediately after completion of the contract work.The security deposit shall be refundable after payment of final bill provided there are no recoveries to be made and satisfactory performance of work and strict compliance of statuary Act/Regulations, during the contract period.

12 EVALUATION: The evaluation of the lowest Tender shall be based on the total amount ie sum of rates quoted per unit (A+B)

Canvassing in any form or quoting rates by joining as a group is totally prohibited. Any suchindulgency by any Contractor/group of Contractors will attract the penalty of forfeiting of EMDand black listing from participating any BSNL Organization’s Tenders in Kerala Circle.13.Instruction to the tenderer: List of documents to be enclosed:

. ATTESTED COPIES OF :1. EPF/ESI Registration Certificate or Declaration for not applicable. 2. Latest License issued by the Labour Enforcement Office/ Ministry of Labour- if applicable. 3. Copy of PAN card.&GST Registration certificate (if applicable) 4. Experience certificate to prove that the tenderer is capable of repairing Electronic Push Button

Instrument and Clip Instruments Documentary proof establishing experience in repair oftelephone instruments/similar electronic items

5. Agents or Representative who is attending the Tender opening should produce authorizationletter.

6. Proof for registration with labour commissioner, if applicable . 7 ORIGINAL :AGC –67 cash receipt in original OR DD towards bid document cost and EMD Any tender received without the payment of EMD & bid document cost will be rejected. 8.Tender Documents signed in all pages . 9. Valid MSE Certificate, if applicable. In case the ownership of such MSE Entrepreneurs

happens to be from SC/ST category, proof in this regard also need to be submitted. Declaraton of UAM number by MSE bidders on CPPP is mandatory to avail benefits available to MSEs.


Section -11: TERMS AND CONDITIONS FOR THE WORK CONTRACTThe BSNL reserves the right to reject / accept any/ part or whole tender without assigning anyreasons whatsoever. The BSNL reserves the right to change the award of work to deserving party either in full or partsthereof. The decision of the BSNL is final and binding. The BSNL reserves the right to change the specifications at any stage before commencement of thesaid work.The EMD of the unsuccessful tenderers will be refunded after the finalization of the tender. TheEMD shall not carry any interest. EMD amount of successful tenderers will be forfeited to the BSNL on the following grounds:-a. If the successful tenderer fails to carry out the job after acceptance of the Tender in accordancewith the Terms and Conditions of the tender as mentioned in the schedule of works.

b. If the tenderer withdraws the tender during the currency of the tender period. c. Any damages caused to any of the property of the BSNL and delay in carrying out the work as

per Tender Terms.d. If the tenderer fails to remit Security Deposit within the due date from the date of intimation.This may further warrant imposition of liquidated damages and / or terminating contract.Security Deposit of Rs 6400/- the form of performance guarantee is to be deposited with the Department within the stipulated period. This Security Deposit will be returned interest free on expiry of the contract through proper application. The Security Deposit can also be given in the form of Bank Guarantee obtained from a Nationalized Bank in favour of the Accounts Officer (Cash), O/o GM, BSNL Thiruvalla.SD amount of successful tenderers will be forfeited to the BSNL on the following grounds:-

After acceptance of the contract if any / all the terms and conditions of the contract is / areviolated, the BSNL, Thiruvalla reserves the right to terminate the contract. In such cases theSecurity Deposit amount will be forfeited to the BSNL. BSNL has the legal right to invokePerformance guarantee in the event of repudiation of contractual obligation and action will beinitiated to BLACKLIST the Tenderer.

The BSNL reserves the right to terminate the contract by giving one month notice andwithout assigning any reason whatsoever.

The period of contract will be for One Year with effect from the date of award oftender and shall be extended by 6 MONTHS on satisfactory performance. Successful tendererwill enter into an agreement on Non-judicial Rs.200/- worth Stamp Paper.

1. The tenderer should be able to repair all types/makes of Electronic Push Button instrumentsand Clip Instruments available within the specified period.2. The line and receiver cards should be replaced if found faulty. The faulty spare cards should bemade over to Officer in Charge Telephone Work Shop.3. The Warranty period after repair is six months4. . The percentage of re-service should not exceed 1 % of the repaired telephones.5. . The repaired telephone should be properly cleaned with isopropyl alcohol. 6. No rejection of faulty instrument will be allowed. 7. The Contractor should bring all testing devices accessories and tools and should fulfill the Departmental standards for the telephone instruments [Count, weight, speed current etc]and under the direction of officer in charge of the Centralized Telephone Workshop.8. The GM, BSNL ,Thiruvalla reserves the right to award the work for more than one contractor. 10.The contract is valid for one year from the date of acceptance. The Period of validity of the tender may be extended up to a period of six months at the discretion of BSNL till the next tender isfinalized.


11. In case of urgent requirement the General Manager, BSNL, Pathanamthitta reserves the rightto offer the work to any other agency /contractor during the currency of contract.12. The decision of the General Manager, BSNL ,Pathanamthitta is final and binding in all respectsand he reserves the right to accept or reject any or all the contracts on recording the reasonsfor doing so.13.The work of repairing the Electronic Push Button Instrument should be commenced the site by the contractor normally within FIVE days from the date of receipt of work Orderissued by the Officer In Charge of the Workshop and should be completed within fifteen days.Space and electricity will be provided by BSNL14 Failure to attend the calls will warrant a penalty of Rs 100/ per day. Three consecutive failureswill result in cancellation of contract and also forfeiture of security deposit. The penalty will beadjusted in the subsequent bill and if no repair is under taken, from the security Deposit.15.Clip instruments to be attended other than the following instruments

Slno Name of thevendor

PO Number remarks

1 M/s.PTPL MM/PO/CLIP/2012-13/Pramod dtd01-03-2013 for 125000 instruments

CAMC is available for 2years


Section IIITHE AGENCIES AND ITS RESPONSIBLI TIES:

01. The contractor should possess valid License to take up the work in accordance with contractLabour (R & A) Act 1970 & Rules 1971.

02. No child Labour will be permitted.03. The Agency should replace its staff when it is found by the designated officer that they are

not discharging their duties well.04. The Agency should strictly adhere to the Statutory Regulations viz. Minimum Wages Act, PF

Act, ESI Scheme and any other Regulations covered under Labour Laws.05. In case if it is found by the BSNL that any property or materials of the BSNL is lost or put to

loss / damage due to the negligence of the agency, the agency will be held fully responsibleand should reimburse the cost of loss / damage so incurred. The decision of the BSNL as tothe quantum of loss and negligence is final.

06. In case any workman of the agency suffers injury / damage or meets with an accident duringthe discharge of duty the entire cost of compensation should be borne by the agency and theBSNL will not stand indemnified against any claims /damage/ Compensation.

07. Minimum wages as fixed by the concerned District Collector/subsequent revision of wagesby the District Collector if any during the period should be paid and Tender quotation shouldconfirm to the Minimum wages as envisaged by Concerned District Collector. Hence thetenderer should take this fact into account while quoting rates for various works. Monthlypayment to the labourers should be made in the presence of BSNL authorised Officers. If therate quoted is not meeting the minimum requirement it will be summarily rejected.

8. All records as envisaged under contract Labour Act/Rules should be maintained and these records are subject to scrutiny by competent authorities.

9. The Contractor should ensure that the person employed by them should not participate or organize any Dharna or Agitation or Strike, organized by the Trade union/Association of BSNL. Tender will be terminated for violation of any of the above condition.

10. Period of Contract: One Year from the date of agreement. However BSNL reserves the right to extend the tender for further one year under the same terms and conditions.

11. The bills submitted by the contractors must accompany the following documents. Billswithout the documents mentioned belowe shall not be paid

12. GSTIN number of the contractor, if applicable. 13. GSTIN number of BSNL(ie….)


Section IV SPECIAL CONDITIONS -GST1. INDEMNITY: It is the responsibility of the supplier to ensure that outwards supply return (GSTR-1) is filed correctly andto declare correct information on the invoice and GST portal. In case of mismatch because of vendor’s fault,prompt amendments must be made by the supplier or else supplier shall be required to indemnify BSNL of theloss of credit due to mis-match and BSNL shall recover the said amount from vendor. The compliances to beadhered by supplier includes (but is not limited to) the following; (i) Uploading appropriate invoice details on the GSTN (Goods and GST Network) within the stipulated time. (ii) Issuing GST compliant invoice CN/ DN. PO issued by BSNL should be referred by supplier for capturinginformation on the invoice. (iii) Acceptance of changes made by BSNL on GSTN on account of non-upload or incorrect upload of details onGSTN. Such changes w.r.t the mismatch is required to be accepted by supplier Within the time limit prescribedunder the GST law. It must be noted that in case supplier does not accept such changes within the time limitprescribed under GST law, the loss of input tax credit (if any) would be recovered from the supplier. BSNLreserves the right to be indemnified for the credit loss and recover the said amount from the supplier in case BSNLis unable to claim the input tax credit for any non-compliances or default due to lack of diligence on the part ofsupplier. Further in case any credit is not received or short credit is received or in case of any error because ofwhich no credit is received then such equivalent amount is not liable to be paid by BSNL. Where, however theamount has already paid by BSNL the same is liable to be recoverable or adjustable against subsequent paymentsto the condition. It is hereby agreed between both the parties that in case any GST and / or cess liability, interest,penalties or any other tax/duty/amount /charge/ liability / professional costs related to litigation becomes payableby BSNL or input tax credit is denied to BSNL due to failure of the supplier to comply with the relevant laws/regulations applicable in India or Overseas. Supplier undertakes to indemnify BSNL for an amount equal toamount payable by BSNL and the same shall be recovered by BSNL. 2.KEY REQUIREMENTS OF A TAX INVOICE: i) Name, Address and GSTIN of the supplier ii) Invoice number containing alphabets and/or numbers, special characters iii) Date of the invoiceiv) Name, address and GSTIN of the recipientv) HSN code of goods or service Accounting code (SAC)vi) Description of goods or servicesvii) Quantity in case of goods or unitviii) Total value of goods or servicesix)Taxable value of goods or services x)Rate of tax (CGST+SGST/UTGST or IGST + cess (if applicable) xi)Amount of tax charged in respect of taxable goods or services xii)Place of supply along with the name of state, in case of a supply in the course of inter-state trade or commerce xiii)Place of delivery where the same is different from the place of supply Whether the tax is payable on reversecharge xiv) Signature or Digital signature of the supplier or his authorized representative. The contents for revised tax invoice and credit or debit notes are outlined below: The word “RevisedInvoice”, wherever applicable to be indicated prominently along with the date and invoice number of the originalinvoice i) Name, Address and GSTIN of the supplier ii)Name of the documentiii) Invoice number containing alphabets and/or numbers, special charactersiv)Date of the invoice v) Name, address and GSTIN of the recipientvi)Serial number and date of the corresponding tax invoice vii)Taxable value of goods or services rate of tax and the amount of the tax credited or as the case may be,debited to the recipient viii)Signature or Digital signature of the supplier or his authorized representative 3. GST INVOICE CLAUSE: It shall be the responsibility of supplier to raise appropriate tax invoice as per the provisions of GST Act.BSNL reserves the right to be indemnified for the credit loss in case of BSNL is unable to claim the input taxcredit for any non-compliance / default in raising appropriate invoice by supplier . Further all invoices should besent to BSNL• All the details of supplier (name, address, GSTIN/ Unregistered vendor, Place of supply, SAC/HSN code etc.,)and other mandatory details shall be mentioned on the invoice • Invoice/DN/CN need to be issued timely within the time prescribed under GST law • In case of any deficient supply, BSNL shall convey the same in a reasonable time to enable the supplier to

issue credit note and take tax adjustment • it would be the responsibility of the supplier to declare correct information on invoice and GST portal viz.the amount, the place of supply, rate of tax etc. In case, the eligibility of input tax credit is questioned or denied toBSNL on account of default by the supplier, the same would be recovered by BSNL from the supplier • Registered location of the both the parties i.e. BSNL and supplier should be mentioned in the agreementwith GSTIN No. Further, supplier should raise invoices at the registered premise of BSNL for availment of creditand ensure that the place of supply as per GST law is same as registered premise • it shall be the responsibility of supplier to raise invoice within the prescribed time.4. SUBMISSION OF BILL - DEBIT NOTE /CREDIT NOTE CLAUSE: The supplier acknowledges and agrees to issue appropriate debit note/credit note as prescribed under GST Actand send to BSNL within the prescribed time limit. All documents should be received well in advance so as toenable BSNL to claim proper credit. Further it shall be the responsibility of supplier to declare the details of suchcredit note in the return for the month during which such credit note has been issued but not later than Septemberfollowing the end of the financial year in which such supply was made or the date of furnishing of the relevantannual return, whichever is earlier. BSNL reserves the right to be indemnified for the credit loss by supplier incase BSNL is unable to claim the input tax credit for any compliance or default or due to lack of diligence on thepart of the supplier. 5. PURCHASE ORDER CLAUSE: supplier shall raise invoice based on purchase order issued by BSNL. In case of any deviation ordisagreement by supplier on place of supply, billing location, HSN code/ SAC code stated on PO, it shall be theresponsibility of supplier to intimate BSNL well in advance. Further, in case supplier raises the invoice on anaddress other than agreed, it shall be the responsibility of the supplier to modify the invoice. GST Place of supplyclause: For the purpose of this agreement, place of supply under GST Act shall be the place of supply asdetermined under purchase order raised by BSNL. It shall be the responsibility of supplier to intimate BSNL wellin advance in case of deviation/ disagreement with the place of supply as determined in PO. Deficient Supply/Incomplete supply /rejected supply: Each party to contract agrees that in case of any deficientsupply or incomplete supply or rejected supplier, it shall be the responsibility of supplier to issue GST compliancecredit note within the reasonable time and take tax adjustment. In case the supplier fails to issue proper credit notewithin the time stipulated under the GST law the taxes charged and not adjusted would be borne by the supplier.6. COMPLIANCE RATING Supplier shall be liable to comply with all the compliances as may be prescribed to ensure that compliancerating is not reduced below the prescribed limit as laid down under GST Act and GST regulations. Supplier shallbe required to submit a self-declaration time to time, that they are not blacklisted on the GST portal.Notwithstanding anything contained in agreement. In the event of blacklisting of supplier ie compliance ratingreduced below the prescribed limit, the amount related to tax shall be paid to supplier only on receipt of input taxcredit to BSNL.7. PENALTY It is agreed by supplier that in case of any deviation, default or negligence on the part of supplier due to whichit is liable to pay penalty to BSNL, the same shall be recovered by BSNL from supplier along with applicableGST TAX ( as may be applicable)8. LIQUDATED DAMAGES GST (if applicable) on account of liquidated damages due to delay in supply of goods would be borne bysupplier.

9. MISCELLANEOUS i) Supplier agrees to share the monthly information with BSNL which would be uploaded by the supplier in theGSTR-1 along with the information of input credit to be claimed by BSNL in such month. ii)It shall be the responsibility of vendor to provide reconciliation statement of all the supplies made by itincluding issuance credit note, debit note or other documents as prescribed, within 30 th September following theend of relevant financial year.


Sectiom-VI Part – A GENERAL INSTRUCTION TO BIDDERS (GIB)

1.ELIGIBILITY CONDITIONS: The tenderer should have experience in repair of telephoneinstruments/similar electronic items, and in case ofmanufactures/suppliers/dealers, theyshall enclose registration certificate / documents in support of eligibility to participate inthe tender.2.COST OF BIDDING: The bidder shall bear all costs associated with the preparation and submission of the bid.The Purchaser will, in no case, be responsible or liable for these costs, regardless of theconduct or outcome of the bidding process. 3.DOCUMENTS REQUIRED: The Service required to be supplied; bidding procedures and contract terms and conditionsare prescribed in the Bid Documents. The contents of the Bid Documents are specified inthe covering letter. The bidder is expected to examine all instructions, forms, terms and specifications in thebid documents and clarifications/amendments/addenda, if any. Failure to furnish allinformation required as per the Bid Documents or submission of the bids not substantiallyresponsive to the Bid Document in every respect will be at the bidder’s risk and may resultin rejection of the bid. 4.CLARIFICATION OF BID DOCUMENTS: A prospective bidder, requiring any clarification of the Bid Documents shall notify thePurchaser in writing or by Fax or by Email of the Purchasers mailing address indicated inthe Invitation for Bid. The Purchaser shall respond in writing to any request for clarificationof the Bid Documents, which it receives not later than 15 days prior to the date of openingof the Tenders. Any clarification issued by BSNL in response to query raised by prospective bidders shallform an integral part of bid documents and shall amount to an amendment of relevantclauses of the bid documents. 5.AMENDMENT OF BID DOCUMENTS: At any time, prior to the date of submission of Bids, the Purchaser may, for any reason,whether at its own initiative or in response to a clarification requested by a prospectivebidder, may modify the bid documents by amendments prior to the date of submission ofBids with due notification to prospective bidders.6.In order to afford a prospective bidder reasonable time to take the amendments into account in preparing their bids, the Purchaser may, at its discretion, extend the deadline for the submission of bids suitably. DOCUMENTS COMPRISING THE BID: The bid prepared by the bidder shall comprise of the documents specified in clause 3 oftender information (Section 2) &Documentary evidence establishing that thebidder is eligible to bid and is qualified to perform the contract if its bid is accepted.BID FORM: The bidder shall complete the Bid form and the appropriate Price/Rate Schedule furnished in the Bid Document, BID PRICE: The bidder shall give the total composite price inclusive of all levies, taxes i.e. sales tax,WCT, packing& forwarding etc. but excluding service tax which will be paid extra asapplicable. The offer shall be firm in Indian rupees. No Foreign exchange will be madeavailable by the purchaser. Prices indicated in the Price Schedule shall be entered in the following manner: The Basic Unit price for repairing of the goods, any other levies/charges TheSupplier shall quote as per price schedule given in tender. A bid submitted with an adjustable price quotation will be treated as non-responsive andrejected.


9.1 The prices quoted by the bidder shall be in sufficient detail to enable the purchaser to arriveat prices of equipment/system offered. “DISCOUNT,if any, offered by the bidders shall not be considered unless they are specificallyindicated in the price schedule. Bidders desiring to offer discount shall therefore modify theiroffers suitably while quoting and shall quote clearly net price taking all such factors likeDiscount, free supply etc DOCUMENTS ESTABLISHING BIDDER’S ELIGIBILITY AND QUALIFICATIONSThe bidder shall furnish, as part of the bid documents establishing the bidders eligibility thefollowing documents or whichever is required as per terms and conditions of Bid documents: 1.Valid MSE Certificate, if applicable. In case the ownership of such MSE Entrepreneurs happensto be from SC/ST category, proof in this regard also need to be submitted. Declaraton of UAMnumber by MSE bidders on CPPP is mandatory to avail benefits available to MSEs. 2.Power of Attorney and authorization for executing the Power of Attorney as per clause 3.GST Registration certificate copy( self attested)..4.True copy ofDocumentary proof establishing experience in repair of telephoneinstruments/similar electronic items5.Copy of PAN No. (self attested). 6.Non-relation certificate as per section 6(B).7.Articles/ Memorandum of Association/ partnership deed or proprietary ship deed as the case

may be.8.List of Directors including their name(s), Director Identification Number(s) (DIN) and

addresses) along with contact telephone numbers of office and residence. 9.Registration Certificate from State Director of Industries or from Secretariat for Industrial

Assistance (SIA), Ministry of Industries, Government of India if applicable. 10. Experience certificate: Documentary proof establishing experience in repair of telephone

instruments/similar electronic items in case of manufactures/suppliers/dealers, they shallenclose registration certificate / documents in support of eligibility to participate in the tender.11.Bid document filled/sgned by the bidder12. BID SECURITY/EMD: 12.1 (i) The bidder shall furnish a bid security of amount as specified in detailed NIT (Section 1).The bidders in the category of Micro and Small Enterprises (MSEs) who are registered with MSMEbodies like National Small Scale Industries Corporation etc are exempted from payment of bidsecurity. A proof regarding valid registration with MSME/NSIC for the tendered items shall have tobe attached along with the bid. Declaraton of UAM number by MSE bidders on CPPP ismandatory to avail benefits available to MSEs. (ii) If a vendor registered with MSME bodies like NSIC etc under single point registrationscheme claiming concessional benefits is awarded work by BSNL and subsequently fails to obeyany of the contractual obligations, he will be debarred from any further work/contract by BSNLfor one year from the date of issue of such order. 12.2. The bid security is required to protect the Purchaser against the risk of bidders conduct

which would warrant the forfeiture of bid security 12.3. The bid security shall be submitted in the form as specified in clause 7 of detailed NIT .12.4. A bid not secured in accordance with Para 12.1 & 12.3 shall be summarily rejected by the

Purchaser being non-responsive at the bid opening stage. 12.5 The bid security of the unsuccessful bidder will be returned/ discharged as promptly as

possible and within 60 days of acceptance of tender but not later than 30 days after theexpiry of the period of the bid validity prescribed by the purchaser pursuant to clause 13.

12.6 The successful bidder(s) bid security will be discharged upon the bidders acceptance ofthe Letter of Intent satisfactorily and furnishing the performance security, except in caseof L-1 bidder, whose EMBG/EMD shall be released only after finalization of ordering ofcomplete tendered quantity .


12.7 The bid security may be forfeited: a)If the bidder withdraws or amends its bid or impairs or derogates from the bid in any respect during the period of bid validity specified by the bidder in the bid form or extended subsequently; or b)If the bidder does not accept the APO/ AWO/ LOI and/ or does not submit BG & sign the contract/ agreement .

12.8 The EMD will not bear any interest13. PERIOD OF VALIDITY OF BIDS:13.1 Bid shall remain valid for period of 150 days from the date of bid opening by the

Purchaser, . A BID VALID FOR A SHORTER PERIOD SHALL BE REJECTED BY THE PURCHASERAS NON-RESPONSIVE.

13.2 In exceptional circumstances, the purchaser may request the consent of the bidder for anextension to the period of bid validity. The request and the response thereto shall be madein writing. The bid security provided shall also be suitably extended. A bidder may refusethe request without forfeiting its bid security. A bidder accepting the request and grantingextension will not be permitted to modify its bid.

13.3 The copy of quality manual and Article or Memorandum of Association should besubmitted along with other documents if required.

14.1 The bid shall contain no interlineations, erasures or overwriting except as necessary tocorrect errors made by the bidder in which case such corrected documents or revisionsshall be authenticated by the person signing the bid using digital signature.

14.2 Power of Attorney (a) The power of Attorney should be submitted and executed on the non-judicial stamp paper

of appropriate value as prevailing in the concerned states(s) and the same be attested bya Notary public or registered before Sub-registrar of the state(s) concerned.

(b) The power of Attorney shall be executed by a person who has been authorized by theBoard of Directors of the bidder in this regard, on behalf of the Company/ institution/ Bodycorporate.

7. In case of the bidder being a firm, the said Power of Attorney should be executed by all thepartner(s) in favour of the said Attorney.

8. Attestation of the specimen signatures of authorized signatory by the Company’s/ firm’sbankers shall be, furnished. Name, designation, Phone number, mobile number, emailaddress and postal address of the authorized signatory shall be provided.

15. SEALING AND MARKING OF BIDS: –Technical part shall consists the eligibility requirements, Technical specificationand compliance to all terms and condition of the bid document includingclarifications, addendums The second envelope- Financial part shall contain rate/price schedule

16.SUBMISSION OF BIDS:Tender document can be downloaded from the websitewww.kerala.bsnl.co.in The duly filled up and signed&sealed bids can be dropped in the tenderbox kept at O/o AGM(NWP) ,3rd floor BSNL Bhavan,Thiruvalla .Venue of Tender Opening: O/o AGM NWP,BSNL BHAVAN, THIRUVALLA. 1. Bids must be submitted not later than the specified date & time indicated in

the covering letter. 2. The Purchaser may, at its discretion, extend this deadline for the submission of bids by

amending the Bid Documents in which case all rights and obligations of the purchaser andbidders previously subject to the deadline will thereafter be subjected to the deadline asextended.

3. The bidder shall submit his bid offer against a set of bid documents purchased by him forall or some of the systems / equipment / packages as per requirement of the BidDocuments. Only one independent and complete offer shall be permitted from the bidder.

17. LATE BIDS No bid shall be accepted after the specified deadline for submission of bids


18. MODIFICATION AND WITHDRAWAL OF BIDS 18.1 The bidder may modify, revise or withdraw his bid after submission prior todeadline prescribed for submission of bid. If a bid is withdrawn, the same shall becommunicated to AGM(NWP),BSNL Bhavan, Thiruvalla 689101 .No bid shall be allowedfor modification subsequent to the deadline for submission of bids. 19 OPENING OF BIDS 19.1 The bidder’s representatives, who are present shall sign in an attendance register.

Authority letter to this effect shall be submitted by the bidders before they areallowed to participate in bid opening .

19.2 Only one representative of any bidder shall be authorized and permitted to attendthe bid opening.19.3 The date fixed for opening of bids, if subsequently declared as holiday by the BSNL,the revised date of schedule will be notified. However, in absence of such notification,the bids will be opened on next working day, time and venue remaining unaltered. 20. CLARIFICATION OF BIDS: 20.1 To assist in the examination, evaluation and comparison of bids, the Purchaser

may, at its discretion ask the bidder for the clarification of its bid. The request forclarification and the response shall be in writing. However, no post bidclarification at the initiative of the bidder shall be entertained.

20.2 If any of the documents, required to be submitted along with the bid is foundwanting, the offer is liable to be rejected at that stage. However the purchaser atits discretion may call on any clarification regarding the bid document within astipulated time period. In case of non compliance to such queries, the bid will beout rightly rejected without entertaining further correspondence in this regard.

21. PRELIMINARY EVALUATION:21.1 Purchaser shall evaluate the bids to determine whether they are complete,

whether any computational errors have been made, whether required suretieshave been furnished, whether the documents have been properly signed andwhether the bids are generally in order.

21.2 Arithmetical errors shall be rectified on the following basis. If there is adiscrepancy between the unit price and total price that is obtained by multiplyingthe unit price and quantity, the unit price shall prevail and the total price shall becorrected by the purchaser. If there is a discrepancy between words and figures,the amount in words shall prevail. If the supplier does not accept thecorrection of the errors, his bid shall be rejected.

21.3 Prior to the detailed evaluation the Purchaser will determine the substantialresponsiveness of each bid to the Bid Document. A substantially responsive bid isone which confirms to all the terms and conditions of the Bid Documents withoutmaterial deviations. The purchasers determination of bid’s responsiveness shall bebased on the contents of the bid itself without recourse to extrinsic evidence.

21.4 A bid determined as substantially non-responsive will be rejected by thepurchaser and shall not subsequent to the bid opening be made responsive by thebidder by correction of the non-conformity.

21.5 The Purchaser may waive any minor infirmity or non-conformity or irregularity ina bid which doesn’t constitute a material deviation, provided such waiver doesn’tprejudice or affect the relative ranking of any bidder.


22. EVALUATION AND COMPARISON OF SUBSTANTIALLY RESPONSIVE BIDS: 22.1 The Purchaser shall evaluate in detail and compare the bids previously

determined to be substantially responsive . 22.2 (a) The evaluation and comparison of responsive bids shall be done on the

basis of Net cost to BSNL (Item wise) on the prices of the goods offered inclusiveof Duties and taxes as indicated in rate/price schedule. The rate quoted for repairshould be cleaning, an conformal coating on both s exclusive of ides for MainPCB, transportation charges for collection and return of instruments and all taxesand levies but excluding service tax.Conformal liquid will not be supplied byBSNL. Rate of repairing ‘EPBT without CLIP’ and ‘EPBT with CLIP’ should be shownseparately. The tender shall be evaluated based on the rate quoted/unit, butexcluding GST. Tender will be evaluated separately for EPBT&EPBT with CLIP.Initially, the tender will be evaluated on the basis of lowest reasonable ratequoted by the contractor and the rate accepted after negotiation(ifnecessary)with the L1 will be counter offered to L2,L3…and if they are willing toaccept the approved rate, they will be selected for different divisions. Thetendering authority has got full discretion to award the work to any of thesuccessful tenderers, if required in the interest of organization, irrespective oftheir choice for division. Rate should be quoted both in figures and in words. Nooverwriting should be allowed. If there is a discrepancy between words andfigures, the amount in words shall prevail

22.3 Final ranking and lowest price (L-1) for each item in the tender will be arrived bycomparing the bids of technically & commercially responsive bidders

22.4 Evaluation will be made on the basis of the rate quoted for one unit.22.5 Evaluation shall be done division wise. L1 bidder from the list of technically &

commercially responsive bidders for each division will be decided separately.22.6 The L-1 bidder with the lowest aggregate will be considered23. CONTACTING THE PURCHASER:23.1. No bidder shall try to influence the Purchaser on any matter relating to its

bid, from the time of the bid opening till the time the contract is awarded.23.2. Any effort by a bidder to modify his bid or influence the purchaser in the

purchaser’s bid evaluation, bid comparison or contract award decision shallresult in the rejection of the bid.

24. PLACEMENT OF ORDER.24.1 The Purchaser shall consider placement of orders for commercial supplies only on

those eligible bidders whose offers have been found technically, commercially andfinancially acceptable. The Purchaser reserves the right to counter offer price(s)against price(s) quoted by any bidder.

24.2 The ordering price of any bidder shall not exceed the lowest evaluated packageprice. However, at a later stage if there is any increase in Govt. duties/taxes withinscheduled delivery date (SDD), the unit prices with applicable revised duties/taxeswill be paid to suppliers irrespective of their ranking keeping other levies & chargesunchanged.

24.3 The purchaser reserves the right for the placement of order of entire tendered quantity on the bidder with the lowest evaluated price for each item.

25. PURCHASER’S RIGHT TO VARY QUANTITIES: (a) BSNL reserves the right to increase or decrease up to 50% of the quantity of goods

and services specified in the schedule of requirements without any change in theunit price or other terms and conditions at the time of award of contract.


(b) BSNL also reserves the right for placement of additional order up to 50% of additionalservices of services contained in the running tender/contract within a period of twelvemonths from the date of acceptance of fist APO in the tender at the same rate or a ratenegotiated (downwardly) with the existing vendors considering the reasonability of ratesbased on prevailing market conditions.

(c) In exceptional situation where the requirement is of an emergent nature and it isnecessary to ensure continued supply of service from the existing contractors, the GMT,BSNL Thiruvalla reserves the right to place repeat order up to 100% of the quantity ofservices contained in the running tender/contract at the same rate or a rate negotiated(downwardly) with the existing vendors considering the reasonability of rates based onprevailing market conditions.

26. PURCHASER’S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS: The Purchaser reserves the right to accept or reject any bid, and to annul the biddingprocess and reject all bids, at any time prior to award of contract without assigning anyreason whatsoever and without thereby incurring any liability to the affected bidder orbidders on the grounds of purchaser’s action.

27. ISSUE OF LETTER OF INTENT (LOI) 27.1 The issue of an Letter Of Intent shall constitute the intention of the Purchaser to enter

into contract with the bidder. 27.2 The bidder shall within 14 days of issue of the Letter of Intent, give his acceptance

along with performance security. 27.3 L-1 bidder may be issued APO / LOI in one stage 28. SIGNING OF CONTRACT: 28.1 An agreement with the successful bidder shall be signed by the BSNL within 14 days or

the date as decided by the GMT, Pathanamthitta SSA after the issue of information to doso from this office. Agreement will be executed on non judicial stamp paper of costingRs.200/- The cost of stamp paper will be borne by contractor.

28.2 issue of Work order ( After signing agreement and submission of requisite performancesecurity) shall constitute the award of contract on the bidder.

29. ANNULMENT OF AWARDFailure of the successful bidder to comply with the requirement shall constitute sufficientground for the annulment of the award and the forfeiture of the bid security in which eventthe Purchaser may make the award to any other bidder at the discretion of the purchaseror call for new bids.

31. REJECTION OF BID: 31.1 While all the conditions specified in the Bid documents are critical and are to be

complied, special attention of bidder is invited to the following clauses of the biddocuments. Non-compliance of any one of which shall result in outright rejection of thebid.

(i) : The bids will be rejected at opening stage if Bid security is not submitted and bidvalidity is less than the period prescribed mentioned above

(ii) If the eligibility condition is not met and/or documents prescribed to establish theeligibility are not provided, the bids will be rejected without further evaluation.

(iii) Compliance, if given, using ambiguous words like “Noted”, “Understood”, “Noted& Understood” shall not be accepted as complied. Mere “Complied” will also be notsufficient, reference to the enclosed documents showing compliances must begiven.


iv): If Prices are not filled in as prescribed in rate/price schedule. (v) “Discount, if any, offered by the bidder shall not be considered unless specifically

indicated in the price schedule. Bidders desiring to offer discount shall thereforemodify their offer suitably while quoting and shall quote clearly net price taking allsuch factors like Discount, free supply etc. into account”. Before outright rejection of the Bid by Bid-opening team for non-compliance of anyof the provisions mentioned in the tender the bidder company is given opportunityto explain their position, however if the person representing the bidder company isnot satisfied with the decision of the Bid opening team, he / they can submit therepresentation to the Bid opening team immediately but in no case after closing ofthe tender process with full justification quoting specifically the violation of tendercondition if any. Bid opening team will not return the bids submitted by the bidders on the date oftender opening even if it is liable for rejection and will preserve the bids in sealedcover as submitted by taking the signatures of some of the desirousrepresentatives of the participating bidder/companies present on the occasion.The in-charge of Bid opening team will mention the number of bids with the nameof the company found unsuitable for further processing on the date of tenderopening and number of representations received in Bid opening Minutes and if Bidopening team is satisfied with the argument of the bidder/company mentioned intheir representation and feel that there is prima-facie fact for consideration, the in-charge of the bid opening team will submit the case for review to competentauthority GM in circles and Director concerned in corporate office as early aspossible preferably on next working day and decision to this effect should becommunicated to the bidder company within a week positively. Bids found liablefor rejection and kept preserved on the date of tender opening will be returned tothe bidders after issue of P.O. against the instant tender.If the reviewing officer finds it fit to open the bid of the petitioner, this should bedone by giving three (working) days notice to all the participating bidders to giveopportunity to desirous participants to be present on the occasion.

32. ACTION BY PURCHASER AGAINST BIDDER(S)/ VENDOR(S) IN CASE OF DEFAULT. In case of default by Bidder(s)/ Vendor(s) such as ( i) . In case the Contractor fails to carry out the repair work of the faulty EPBTsduring the contract period.(ii). If the repair works of the contractor is foundunsatisfactory / violation of any or all terms and conditions of this tender.The General Manager Telecom, BSNL Thiruvalla reserves the right to terminate thecontract and to forfeit the Security Deposit of the contractor in the following reasons.

33. NEAR-RELATIONSHIP CERTIFICATE: The bidder should give a certificate that none of his/her near relative, as defined below, is working inthe units where he is going to apply for the tender. In case of proprietorship firm, certificate will begiven by the proprietor. For partnership firm, certificate will be given by all the partners.

Please refer to the Performa enclosed .35. VERIFICATION OF DOCUMENTS AND CERTIFICATESThe bidder will ensure that all the documents and certificates, including experience/ performance andself certificates submitted by him are correct and genuine before enclosing them in the bid. The onusof proving genuineness of the submitted documents would rest with the bidder.If any document/ paper/ certificate submitted by the participant bidder is found /discovered to be false / fabricated / tampered / manipulated either during bid evaluationor during award of contract or thereafter, then the Purchaser will take action as pertender conditions.


The bidder is requested to submit the following documents to AGM (NWP), O/o the GMT, BSNL Bhavan, Tiruvalla, Pathanamthitta SSA, Kerala-689101 on or before the date& time of submission of bids specified in covering letter of this tender document, in a Sealed Envelope. The envelope shall bear the project name, the tender number and the words “DO NOT OPEN BEFORE” (due date & time). It should hold three sealed covers inside . The covers should be sealed with sealing wax/Tape.

EnvelopeMarkingto be

made

Contents

Outer cover “Main Bid for repairof EPBT with CLIPand w/o CLIP facility.DO NOT OPENBEFORE” (due date& time).Tender No.(As given)

2 Inner Envelopes

First inner

cover

Bid security &

Tender document

cost

Bid Security Tender document cost

Second inner cover

“Bid for Repair ofEPBT with CLIPand w/o CLIPfacility” TenderNo. (As given)

Scanned copies of all pages of Tender document signedby the tenderer or Authorized person on all pages along with sealSelf-Attested Scanned copy of GST registration certificateSelf-Attested Scanned copy of PAN CardNo near relative certificate duly filled in and signedScanned copy of Letter of Authorization toTender Opening Event (TOE) , if anyTenderer’s profile duly filled.

Doc***documentary proof establishing experience in repair oftelephone instruments/similar electronic itemsSelf-Attested Scanned copy of Original "Power ofAttorney" in case person signed the tender documentsis other than proprietor i.e for other than proprietorshipFirmSelf-Attested Scanned copy of "PartnershipDeed" duly registered if applicableSelf-Attested scanned copy of Bid form duly filled andsignedSelf-Attested scanned copy of the Check list duly filled in

Latest and valid NSIC Certificate (for the product) dulycertified by NSIC.Declaration :Tender document downloaded from site and is not edited/tampered.WCT registration copy self attested


S ection VI : PART-A GENERAL (COMMERCIAL) CONDITIONS OF CONTRACT1.APPLICATION:The general condition shall apply in contracts made by the purchaser for theprocurement of service/goods.2.. STANDARDS:The Service/goods supplied under this contract shall conform to the standardsprescribed in the Scope of work .3. PATENT RIGHTSThe supplier shall indemnify the purchaser against all third-party claims of infringement ofpatent, trademark or industrial design rights arising from use of the goods/services or any partthereof in Indian Telecom Network.4. PERFORMANCE SECURITY4.1 All suppliers (including MSEs who are registered with MSME bodies like National Small

Scale Industries Corporation etc.) shall furnish performance security deposit to thepurchaser for an amount equal to 5% of the total estimated cost of the work per divisionwithin 14 days from the date of issue of advance Purchase order/ Letter of Intent by thePurchaser.

(d) The proceeds of the performance security deposit shall be payable to the Purchaser ascompensation for any loss resulting from the suppliers failure to complete its obligationsunder the contract.

(e) The performance security deposit can be remitted by demand draft drawn in favour of theAccount Officer(Cash), BSNL, O/o GMT, Thiruvalla and payable at Thiruvalla.

(f) The performance security deposit will be refunded by the Purchaser after six months fromthe date of payment of the final bill for the last telephone instrument repaired by thecontractor during the contract period/extended period after meeting all the contractualobligations.

(g) The performance security deposit will not bear any interest.5.INSPECTION AND TESTS The Purchaser or his representative shall have the right to inspect and test thegoods/services as per prescribed test schedules for their conformity to the specifications.Where the Purchaser decides to conduct such tests on the premises of the supplier, allreasonable facilities and assistance like Testing instruments and other test gadgetsincluding access to drawings and production data shall be furnished to the inspectors at nocharge to the purchaser. DELIVERY AND DOCUMENTS

6.1 Delivery of the goods/services and documents shall be made by the supplier in accordancewith the terms specified by the purchaser in its schedule of requirements and specialconditions of contracts, and the goods shall remain at the risk of the supplier until deliveryhas been completed. The delivery of the service/equipment shall be to the ultimateconsignee as given in the purchase order.

6.2 The extension of delivery period against the purchase order, if any, should be grantedsubject to the condition that BSNL shall have the absolute right to revise the price(s) andalso to levy penalty for the delayed supplies.

7 Training : ( Not Applicable ) 8 Incidental Services: ( Not Applicable ) 9 Spares: Will be supplied by BSNL. 10 WARRANTY The Contractor shall warrant that :-(i) any defect that may develop under the conditions provided by the contract and under properuse, arising from use of non standard spares or workmanship and shall remedy such defects athis own cost when called upon to do so by the Purchaser who shall state in writing in whatrespect the stores are faulty. (ii)If any instrument repaired by the contractor becomes faultywithin SIX months of repair, he should repair the unit free of cost.In case any instrument isspoiled by the contractor or his workmen, the contractor will have to replace such instrumentswith new ones, otherwise the cost of instrument @ Rs.300/ -per one for ordinary and Rs 600/- forEPBT with CLIP shall be recovered from him.


11 SUBMISSION OF BILLS: Bills are to be submitted in triplicate, Division wise clearly indicating break up ie, basic, salestax, service tax etc after each month along with service reports, from the concerned SubDivisional Engineers in that Division. Payment will be made on monthly basis against the actualnumber of telephones repaired. Bills of each month should be submitted before 15th ofnext month. The work order in original should be attached along with the bill. Advancestamped receipt may also be submitted along with bill. PAN Number and service Taxregistration number of the contractor should invariably be written on all bills.11.1 PAYMENT OF BILLS: On receipt of the bills, the SDEs concerned, should forward the bills

duly passed along with duly certified service reports (attached in annexure-D) to theeffect that the repairs are carried out satisfactorily, warranty condition of repair(sameinstrument is not repaired within the previous 6 months.), penalty due if any(in case of laterepair or more than 3% of the instruments returned without repair); furnishing all the abovementioned certificates, through the respective DEs for arranging payment.

11.2 The contractor will not be eligible to get interest on the amounts due in the pending bills incase the bill(s) are delayed due to unavoidable reasons. Income Tax / Work Contract Tax orany other taxes payable as per Rules will be deducted from the bill of the contractor.

Note :- All statutory taxes as applicable shall be deducted at source before payment.11.3 The bidder has to give the mandate for receiving the payment (of Rs.5 lakhs and above)

electronically and the charges, if any, levied by bank has to be borne by thebidder/contractor/supplier. The bidder company are required to give the followinginformation for this purpose in the Proforma in section-8. (i) Beneficiary Bank Name (ii) Beneficiary Branch Name (iii) IFSC Code of beneficiary Branch (iv) Beneficiary account No. (v) Branch Serial No. (MICR No)

12. PRICES /RATES12.1 (i) Prices charged by the supplier for goods delivered and services performed under the

contract shall not be higher than the prices quoted by the Supplier in his Bid. (ii)(a) Prices/Rates will be fixed at the time of issue of purchase order as per taxes and statutory

duties applicable at that time.(b) In case of reduction of taxes and other statutoryduties during the scheduled delivery period, purchaser shall take the benefit ofdecrease in these taxes/duties for the supplies made from the date of enactment ofrevised duties/taxes. (c) In case of increase in duties/taxes during the scheduleddelivery period, the purchaser shall revise the prices as per new duties/taxes for thesupplies, to be made during the remaining delivery period as per terms and conditionsof the purchase order. (d)Any increase in taxes and other statutory duties/levies afterthe expiry of the delivery date shall be to the supplier’s account. However benefit ofany decrease in these taxes/duties shall be passed on to the Purchaser by the supplier.

13. CHANGES IN PURCHASE ORDERS 1.The purchaser may, at any time, by a written order given to a supplier, make changeswithin the general scope of the contract in any one or more of the following: a)the place ofwork and delivery; or b) the services to be provided by the supplier. 2.If any such change causes an increase or decrease in the cost of, or the time required forthe execution of the contract an equitable adjustment shall be made in the contract priceor delivery schedule, or both, and the contract shall accordingly be amended. Anyproposal by the supplier for adjustment under this clause must be made within thirty daysfrom the date of the receipt of the change in order.

14. SUBCONTRACTS Sub contracting of the work under this tender shall not be permitted. If it is discovered at anytime that subcontract is awarded, the Security Deposit will be forfeited and the contract will beterminated on grounds of breach of contract with all attendant after effects.

22 Signature of the bidder.

15 DELAYS IN THE CONTRACTOR’S/SUPPLIER’S PERFORMANCE 15.1 Delivery of the Goods and performance of the services shall be made by the Supplier in

accordance with the time schedule specified by the purchaser in its work order/purchaseorder. In case the WORK/supply is not completed in the stipulated delivery period, asindicated in the work order/Purchase Order, purchasers reserves the right to short close/cancel this purchase order and/or recover liquidated damage charges.

15.2 Delay by the Contractor/Supplier in the performance of its delivery obligations shall renderthe Supplier liable to any or all of the following sanctions: forfeiture of its performancesecurity, imposition of liquidated damages and/or short closure of the contract in part orfull and or termination of the contract for default.

15.3 If at any time during the performance of the contract, the supplier encounters conditionimpending timely delivery of the goods and performance of service, theContractor/supplier shall:-

(i) Promptly notify to the Purchaser in writing the fact of the delay its likely duration andcause(s). As soon as practicable after receipt of the supplier’s notice the purchaser shallevaluate the situation and may at its discretion extend the period for performance of thecontract.

(ii) The vendor has to submit their request for extension along with the undertaking as pertender Clause at least two weeks before the expiry of delivery period. The vender shallalso submit unconditional acceptance of the conditions for delivery period extension i.e.applicability of liquidated damages, prices to be provisional and to be regulated andsubmission of additional performance security, wherever applicable. The decisionregarding extension shall be communicated within two weeks of the receipt ofrequest and after receipt of the unconditional acceptance and the undertakingmentioned above. If the supplies are not completed in the extended deliveryperiod the purchase order shall be short-closed and both the Performancesecurities shall be forfeited.

16.LIQUIDATED DAMAGES In case the contractor fails to carry out the work in the stipulated time , he shall be liable to pay Liquidated Damage(LD) charge as given below:-

16.1 Contractor shall take up the repair work within 3 days of receipt of information. Information willbe passed on cover telephone. The contractor has to repair the instrument within seven days ofgetting the work order or intimation. In case of delay for more than 7 days a penalty of Rs.2/- perday per instrument up to amaximum of Rs.100/- per instrument will be levied from thecontractor.

16.2 97% of the instruments given for repair shall be repaired irrespective of type, make etc.Cumulative unrepaired instruments should not exceed 3%. If it exceeds 3%, a penalty ofRs.150/- per instrument per week from the date of issue for repair will be charged.

17 FORCE MAJEURE If, at any time, during the continuance of this contract, the performance in whole or in partby either party of any obligation under this contract is prevented or delayed by reasons ofany war or hostility, acts of the public enemy, civil commotion, sabotage, fires, floods,explosions, epidemics, quarantine restrictions, strikes, lockouts or act of God (hereinafterreferred to as events) provided notice of happenings of any such eventuality is given byeither party to the other within 21 days from the date of occurrence thereof, neither partyshall by reason of such event be entitled to terminate this contract nor shall either partyhave any claim for damages against other in respect of such non-performance or delay inperformance, and deliveries under the contract shall be resumed as soon as practicableafter such an event come to an end or cease to exist, and the decision of the Purchaser asto whether the deliveries have been so resumed or not shall be final and conclusive.Further that if the performance in whole or part of any obligation under this contract isprevented or delayed by reasons of any such event for a period exceeding 60 days, eitherparty may, at its option, terminate the contract Provided, also that if the contract isterminated under this clause, the Purchaser shall be at liberty to take over from theSupplier at a price to be fixed by the purchaser, which shall be final, all unused,

undamaged and acceptable materials, bought out components and stores in course ofmanufacture which may be in possession of the Supplier at the time of such termination orsuch portion thereof as the purchaser may deem fit, except such materials, bought outcomponents and stores as the Supplier may with the concurrence of the purchaser elect toretain.

18 Arbitration

In the event of any question, dispute or difference arising under this agreement or inconnection there-with (except as to the matters, the decision to which is specificallyprovided under this agreement), the same shall be referred to the sole arbitration of theCGMT Kerala Circle or in case his designation is changed or his office is abolished, then insuch cases to the sole arbitration of the officer for the time being entrusted (whether inaddition to his own duties or otherwise) with the functions of the CGMT Kerala Circle orby whatever designation such an officer may be called (hereinafter referred to as thesaid officer), and if the CGMT Kerala Circle or the said officer is unable or unwilling to actas such, then to the sole arbitration of some other person appointed by the CGMT KeralaCircle or the said officer. The agreement to appoint an arbitrator will be in accordancewith the Arbitration and Conciliation Act 1996. There will be no objection to any suchappointment on the ground that the arbitrator is a Government Servant or that he has todeal with the matter to which the agreement relates or that in the course of his duties asa Government Servant he has expressed his views on all or any of the matters in dispute.The award of the arbitrator shall be final and binding on both the parties to theagreement. In the event of such an arbitrator to whom the matter is originally referred,being transferred or vacating his office or being unable to act for any reason whatsoever,the CGMT Kerala Circle or the said officer shall appoint another person to act as anarbitrator in accordance with terms of the agreement and the person so appointed shallbe entitled to proceed from the stage at which it was left out by his predecessors.

19.The arbitrator may from time to time with the consent of both the parties enlarge the timeframe for making and publishing the award. Subject to the aforesaid, Arbitration and ConciliationAct, 1996 and the rules made there under, any modification thereof for the time being in force shallbe deemed to apply to the arbitration proceeding under this clause. 19.1The venue of the arbitration proceeding shall be the office of the GMT Pathanamthitta SSA or such other places as the arbitrator may decide. 20. COURT JURISDICTIONS:

Any dispute arising out of the tender/bid document/evaluation of bids/issue of APO or LOI shall besubject to jurisdiction of the competent court at the place from where the NIT/tender has beenissued. Where a contractor has not agreed to arbitration, the dispute/claims arising out of the Contract/POentered with him shall be subject to the jurisdiction of the Competent Court at the place fromwhere Contract/PO has been issued. Accordingly, a stipulation shall be made in the contract asunder: ‘This Contract/PO is subject to jurisdiction of court in Tiruvalla only’

21 SET OFF:Any sum of money due and payable to the supplier (including security deposit refundableto him) under this contract may be appropriated by the purchaser or the BSNL or any otherperson(s) contracting through the BSNL and set off the same against any claim of the Purchaser orBSNL or such other person or person(s) for payment of a sum of money arising out of this contractor under any other contract made by the supplier with the Purchaser or BSNL or such otherperson(s) contracting through the BSNL.the GST on such set off will be borne by the supplier.

22 The bidders, who are given Purchase Orders, must give the details of the supplies made against

all the Purchase Orders every month on the first working day of the following month to MM Cell ,O/o the GMT, Tiruvalla, Kerala-689101.

23 The bidder should furnish the name of his collaborator (if applicable), brand name, model no. andtype of the products offered in this tender. The technical literatures of the products should also besubmitted. No change in either technology or product shall be permitted after opening of bids.


24 FALL CLAUSE 24.1 The prices once fixed will remain valid during the scheduled delivery period except for the

provisions in of Section VI Part A. Further, if at any time during the contract (a) It comes to the notice of purchaser regarding reduction of price for the same or similar

equipment/ service; and / or(b) The prices received in a new tender for the same or similar equipment/ service are less than the

prices chargeable under the contract. 24.2 The purchaser, for the purpose of delivery period extension, if any, will determine and intimate

the new price, taking into account various related aspects such as quantity, geographical locationetc., and the date of its effect for the balance quantity/ service to the vendor. In case the vendordoes not accept the new price to be made applicable during the extended delivery period and thedate of its effect, the purchaser shall have the right to terminate the contract without accepting anyfurther supplies. This termination of the contract shall be at the risk and responsibility of thesupplier and the purchaser reserves the right to purchase the balance unsupplied quantity/ serviceat the risk and cost of the defaulting vendor besides considering the forfeiture of his performancesecurity. The vendor while applying for extension of time for delivery of equipment/services, if any, shallhave to provide an undertaking as “We offered to sell the same or similar equipment/ service to anyperson/organization including Department of central/state Government or any central/state PSU ata price lower than the price chargeable under the contract for the scheduled delivery period.In caseunder taking is not applicable, the vendor will give the details of prices, the name(s) of purchaser,quantity etc. to the purchaser, while applying extension of delivery period.

25 COURT JURISDICTIONS:Any dispute arising out of the tender/bid document/evaluation of bids/issue of APO or LOI shall besubject to jurisdiction of the competent court at the place from where the NIT/tender has beenissued. Where a contractor has not agreed to arbitration, the dispute/claims arising out of the Contract/POentered with him shall be subject to the jurisdiction of the Competent Court at the place from whereContract/PO has been issued. Accordingly, a stipulation shall be made in the contract as under: ‘This Contract/PO is subject to jurisdiction of court in Tiruvalla only’

Section - VI PART-B SPECIAL (Commercial) CONDITIONS OF CONTRACT1. The special conditions of contract shall supplement the Instruction to the Bidders as contained

and General (Commercial) Conditions of the Contract and wherever there is a conflict, theprovisions herein shall prevail over those in Section-4 and Section-5 i.e General (Commercial)Conditions of Contract.

2. (i) The manufacturers (as clause 13 of eligibility criteria section -1), the EMD/ bid security orMSME certificate for claiming exemption from submission of EMD/ bid security as prescribed inclauses 12.1 & 12.3, Section 4 Part A of the bid shall be submitted along with the Bids.

3. QUANTITY DISTRIBUTION: BSNL intends to limit the number of bidders selected for orderingagainst this tender to One bidder. If other things being equal the tendering authority has thediscretion to award the entire contract to the L1 bidder having more experience OR fragmentthe listed item to more than one bidder. The bidders for placement of order will be selectedfrom the list of technically & commercially responsive bidders.

4. If the performance of the successful tenderer is not satisfactory, the concerned unitofficer should intimate the fact in writing to the tenderer. If there is no improvement, theagreement with the tenderer is liable to be cancelled followed by the forfeiture of EMD/SD andblack listing the tenderer for a period of one year.

5. Rate quoted should include the cost of spares required for the repair. If low quality spares areused, the unit head (SDE/JTO) has the liberty to ask the contractor to remove such sparesand to use quality spares. Using substandard spares is a sufficient reason to terminate thecontract or to blacklist the contractor.

6. All the safety measures required during the execution of the work shall be ensured by thecontractor. The contractor should have arranged insurance coverage for all the employeesdeployed for any kind of such works. Any unexpected eventuality happened during theexecution of the work in the contract period shall be covered under the responsibility of thecontractor. BSNL is fully exempted from the responsibility of such unexpected acts.

8. The contractor will discharge all his legal obligations in respect of the workers/supervisors to beemployed/ deployed by him for the execution of the work in respect of their wages and serviceconditions and shall also comply with all the rules and regulations and provisions of law in force

that may be applicable to them from time to time. 9.The contractor shall indemnify and keep indemnified the BSNL from any claims, loss or damages

that may be caused to it on account of any failure to comply with the obligations under variouslaws. In case of any dispute, the decision of GMT, BSNL Pathanamthitta shall be final and binding onthe contractor.

10. ncome Tax will be deducted from the payments due for the work done as per rule. 11. The Contractor must employ adult employees only. Employment of the child labour may lead to

the termination of the Contract. 12. The contract is subject to the condition that the tenderer will comply with all the laws and acts

of Central Govt., State Govt. relating to this contract made applicable from time to time. 13. The BSNL will not be responsible either to the Contractor or to its workers deployed at these

work points for any medical assistance/injuries/death or any kind of loss occurred to employeesdeployed by the contractor.14. The employees deployed for the work should be disciplined in the premises of BSNL.15. The contractor shall be fully responsible for the damages caused by the workers during executionof work, to the properties belonging to BSNL and the cost of such damages will be recovered fromthe amount payable to the contractor.


SECTION – VII /1 UNDERTAKING & DECLARATION

7(A) :- For understanding the terms & condition of Tender & Spec of work

Certified that:

I/We ……………………….. have read, understood and agree with all the terms and

conditions, specifications included in the tender document & offer to execute the work

at the rates quoted by us in the tender form.

If I/We fail to enter into the agreement & commence the work in time, the EMD/SD

deposited by us will stand forfeited to the BSNL.

All the information, Documents, Photocopies of the Documents/Certificates enclosed

along with the tender offer are correct.

If anything is found false and/or incorrect and/or reveals any suppression of fact at any

time, BSNL reserves the right to debar our tender offer/ cancel the LOA/ Purchase/ work

order if issued and forfeit the EMD/ SD/ Bill amount pending with BSNL. In addition,

BSNL, may debar the supplier from participation in its future tenders.

Date: …………………… Signature of Tenderer

Place: ………………….. Name of tenderer With date andseal

--------------------------------------------------------------------------------------------------------------------------

SECTION - VII /2NEAR-RELATIONSHIP CERTIFICATE:

(Format of the Certificate to be given as per the clause 34 of Section-4 part A bythe bidder in respect of status of employment of his/her near relation in BSNL)

“I…………………………s/o…………………r/o……………………hereby certify that noneof my relative(s) as defined in the tender document is /are employed in BSNL unitas per details given in tender document. In case at any stage, it is found that theinformation given by me is false/ incorrect, BSNL shall have the absolute right totake any action as deemed fit/ without any prior information to me.”

Signature of the tenderer with date and seal


SECTION – VII/3Declaration of Non-tampering of tender document

I, Sri/Smt/M/s __________________________________________________________(authorizedsignatory) hereby declare that the tender document submitted has beendownloaded from the website "www.kerelatelecom.com" and I have checked up thatno page is missing and all pages as per the index are available and no addition/deletion/correction/tampering has been made in the tender document. In case atany stage, it is found that any addition / deletion / correction has been made, BSNLshall have the absolute right to take any action as deemed fit, without any priorintimation to me.

Place:______________________________

Date:_____________________________Signature of bidder/Authorized Signatory

Name of the bidder______________________

Seal of the bidder: _____________________

SECTION – VII/4LETTER OF AUTHORISATION FOR ATTENDING BID OPENING

Tender Number: …………………………. …………………………………………………………………...

Subject: Authorisation for attending bid opening on ………………. … in the tender of ……………….

……………………………………………………………………………………………………………...

Following persons are hereby authorised to attend the bid opening for the tender mentioned above on behalf of …..…………………………………………………………………. (Bidder) in order of preference given below:

Order of Preference Name Specimen Signature

I ……………………………………….....................................................................………………..

II ……………………………………...................................................................…………………..

Alternate Representative ____________________________________________

(Signature of bidder or Officer authorised

to sign the bid documents on behalf of the bidder).

Note: 1. Maximum of two representatives will be permitted to attend bid opening. In cases where it is restricted to one, first preference will be allowed.

2.Alternate representative will be permitted when regular representatives are not able to attend.

3.Permission for entry to the hall where bids are opened, may be refused in case authorisation as prescribed above is not received.


SECTION – VII/5TENDERER'S PROFILE

1. Full name of the Firm/Individual (In block letters) :

2. Whether Individual/Company/Partnership firm :

3. In case of Company/Partnership firm, name and designation of the person authorised to sign the contract agreement :

4. Address :

5. Telephone No. (Land Line & Mobile) :

6. Income Tax Permanent Account No. (PAN) :

4 Service Tax Registration No. (If applicable) :

5 GSTIN. :

6 Any other relevant details: :

I/We hereby declare that the particulars furnished above are correct.

Date: Signature of the tenderer :


SECTION -VII/6BID FORM

No. BSNL/PTA/PLG/TENDER/2018-19/EPBT REPAIR/RNI&KOZ*/4 23/06/2018

ToAGM (NWP) O/o GMTD,BSNLBSNLBhavan,Tiruvalla

Dear Sir,

(1)Having examined the conditions of contract and specifications including addenda,the receipt of which is hereby duly acknowledged, we, undersigned, offer to do therepair work of Electronic push button telephone instruments with CLIP and without CLIP facility,of various makes available in Pathanamthitta SSA in conformity with the conditions ofcontract and specifications as may be ascertained in accordance with the scheduleof prices attached herewith and made part of this bid. We undertake, if our Bid isaccepted, we will deliver the item in accordance with specifications, time limits &terms and conditions stipulated in the Tender document.

(2) Bids submitted by us is properly sealed and prepared so as to prevent anysubsequent alteration and replacement.

(3) We agree to abide by this Bid for a period of 1 5 0 days from the date fixed forBid opening (Qualifying Bid) and it shall remain binding upon us and may be acceptedat any time before the expiry of that period.

(4)We understand that you are not bound to accept the lowest or any bid you may receive.

(5)If our Bid is accepted, we shall submit the securities as per the conditionsmentioned in the contract.

(6)If our bid is accepted ,we undertake to complete repair of EPBTs with CLIP and withoutCLIP facility as per the tender conditions.

(7)Until a format Agreement is prepared and executed, this Bid together with your written acceptance thereof in your notification of award shall constitute a binding contract between us.

Dated --------------Signature of Authorized Signatory……………….

In capacity of…………………………………….. Duly

authorized to sign the bid for and on behalf of ……………

Witness………………Address………………Signature……………

30

SECTION VIII(RATE SCHEDULE PROFORMA)

1. Name and Address of the tenderer :

2. Date of opening of the tender :

3. Validity of tender : 150 days from the date of opening

4. Period of Contract : One year from the date of final acceptance

of tender.

5 .Particulars of EMD remitted. :

7. Rate quoted for repairing including cost of spares, cleaning, conformal coating,

transportation, all taxes, levies, but excluding service tax.(Rates should be quoted

in figures and words. The bidder shall attest corrections.)

A B

SL No.

Name of Division

Repair charges for one EPBT without CLIP.

(in figures& words)

Repair charges for one EPBT with CLIP.

(in figures& words)

Certified that I have read and understood all the terms and conditions set in the Tender Notice No. BSNL/PTA/PLG/TENDER/2018-19/EPBT REPAIR/RNI&KOZ*/4 23/06/2018

.

Date: SIGNATURE OF THE TENDERER

31

SECTION –9 REFUND OF EMD

From

ToThe General Manager Telecom,BSNL, Tiruvalla.

Sir,

Request for refund of EMD reg:

Ref: BSNL/PTA/PLG/TENDER/2018-19/EPBT REPAIR/RNI&KOZ*/4 23/06/2018 I/We have submitted tender for as per tender notification cited above. In case

my/our tender is not accepted by the Company, the EMD remitted by me/us may kindly be refunded as soon as possible. An advance stamped receipt for the above is attached herewith.

Thanking youYours faithfully,

………………………………………………………………………………………………..

ADVANCE STAMPED RECEIPT

Received an amount of Rs. ……….(Rupees………………………………………..) from AccountsOfficer(Cash), BSNL, Office of the General Manager Telecom,BSNL, Tiruvalla towards EMD amount remitted as per tender No. BSNL/PTA/PLG/TENDER/2018-19/EPBT REPAIR/RNI&KOZ*/4 23/06/2018

Signature :

Date : Name & Address: Signature of the Bidder

32

SECTION -10

PROFORMA OF POWER OF ATTORNEY(Non-Judicial Stamp paper)

POWER OF ATTORNEYBe it known all to whom it concerns that:

1. Shri ______________________ s/o _____________ residing at ______________2. Shri ____________________ __s/o _____________ residing at ______________3. Shri ______________________ s/o _____________ residing at ______________

I, the Proprietor / We all the Partners/Directors of M/s___________________

(Address)_____________________________________________________________hereby

appoint Shri_________________________________ s/o ________________ residing at

___________________________________ as my/our Attorney to act in my/our name and on behalf

and sign and execute all documents/ agreements binding the firm for all contractualobligations (including references of cases to arbitration) arising out of contracts to beentered into by the firm with the GMT, BSNL, Pathanamthitta SSA in connection with theirTender Enquiry No. BSNL/PTA/PLG/TENDER/2018-19/EPBT REPAIR/RNI&KOZ*/423/06/2018 for repair of EPBTs with CLIP and without CLIP due for opening on……………………………………In short he is fully authorized to do all, each and everythingrequisite for the above purpose concerning M/s_______________________________. And I/Wehereby agree to confirm and ratify his all and every act of this or any documents executedby my/our said Attorney within the scope of the authority hereby conferred on himincluding references of cases to arbitration and the same shall be binding on me/us andmy/our firm as if the same were executed by me/us individually or jointly.

Witness (with Address) Signature of the Proprietor/Partners/Directors1. 1.2. 2.Accepted(Signature of Signatory of Tender Offer of the firm)__________________________________________________________________________ATTESTEDNotary Public(Signature with Official Seal)

OR

REGISTERED Before(SUB – REGISTRAR) …………………………….. (Of concerned State)

Signature with Official Seal33

SECTION - 11MANDATE FORM FOR TRANSFER OF PAYMENTS THROUGH ELECTRONIC

CLEARANCE / ELECTRONIC FUND TRANSFER SCHEME.

To The General Manager BSNL, Pathanamthitta SSA

Sir,

Kindly pay any amount due to us to our Bank Account as detailed below either byElectronic Clearance/Electronic Fund Transfer mode and the payments shall continue tobe made in our below mentioned account till a change is requested by us. The servicecharges, if any, levied by the bank will be borne by us. We also declare that theparticulars given below are correct and complete. If the transaction is delayed, or, noteffected at all for incomplete information, we would not hold BSNL responsible.

1. Name of the Company / Firm :2. Address :3. Name of the Bank :4. Name of the Branch :5. Branch Code :6. Bank’s IFSC code :7. Type of Account :8. Account Number :9. Bank Address :10. Bank Telephone No.(& Code) :

Date Name & Signature of the

Authorized Signatory with seal

(To be filled in by the Bank Authorities)Certified that the particulars furnished above are correct as per our records.

Bank Seal:Signature of Manager / Authorized Officer.Date:

Note : Copy of First page of passbook or a cancelled cheque leaf may be attached.

34

SECTION – 12 AGREEMENTThe successful tenderer shall have to execute the following agreement;

(To be typed on Rs.200/- worth non-judicial stamp paper)

This agreement made on this ………………day of………… (month)………… year between M/S…………………………………………………………“herein after called The Contractor” (which expression shall unless excluded by or repugnant to the context, include his successors, heirs ,executors, administrative representative and assignee) of the one part & the Chairman and Managing Director, BSNL here in after referred to as the BSNL, of other part.

Where as the contractor has offered to enter into contract with the said BSNL for the repair work of EPBTs with CLIP and without CLIP in Pathanamthitta SSA on the terms and conditions herein contained in the tender NoBSNL/PTA/PLG/TENDER/2018-19/EPBT REPAIR/ RNI&KOZ*/4 23/06/2018 and the rates approved by the BSNL (annexure attached) have been duly accepted and where as the necessary security deposits have been furnished in accordance with the provisions of the tender document and whereas no interest will be claimed on the security deposits.

Now these presents witness and it is hereby agreed and declared by and between the partiesto these presents as follows.1) The contractor shall, during the period of this contract that is to sayfrom.......................to...................... or completion of work whichever is earlier or until this contractshall be determined by such notice as is hereinafter mentioned, safely carryout, by means oflabourers employed at his own expenses and by means of tools, implements and equipment etc. tobe supplied by him to his labourer at his own expenses, all repair works as described in tenderdocuments (annexed to the agreement), when the BSNL or General Manager PATHANAMTHITTA SSAor any other persons authorised by the General Manager in that behalf require. It is understood bythe contractor that the quantity of work mentioned on the schedule is likely to change as per actualrequirements as demanded by exigencies of service.2) The NIT (Notice inviting tender), The Bid documents (Qualifying and Financial),, letter of intent,approved rates annexed hereto and such other additional particulars, instructions, work orders asmay be found requisite to be given during execution of the work shall be deemed and taken to be anintegral part of the contract and shall also be deemed to be included in the expression “TheAgreement” or “The Contract” wherever herein used.3) The contractor shall also supply the requisite number of workmen with means & materials as wellas tools, appliances, machines, implements, vehicles for transportation, cartage etc. required for theproper execution of work within the time prescribed in the work orders and at the places fixed by theSDE in charge of that area.4) The contractor hereby declares that nobody connected with or in the employment of the BSNL isnot/shall not ever be admitted as partner in the contract.The contractor shall abide by the terms and conditions, rules, guidelines, safety precautions etc.stipulated in the tender document including any correspondence between the contractor and theBSNL having bearing on execution of work and payments of work to be done under the contract.

In witness whereof the parties presents have hereunto set their respective hands and seals the dayand year in…………………at place…………….Signed and delivered by the Signed and delivered for andAbove named contractor on behalf of the CMD BSNL

In the presence of In the presence of

1. Signature 1. Signature

Name: Name

Address Designation

2. Signature 2. Signature

Name: Name

Address Designation


Annexure - D Service Report

Signature of the Contractor

Certified that all the work has been carried out satisfactorily, certified that the warranty condition is satisfied.

Officer in- charge

Penalty due (In case of late repair or more than 3% of the instruments returned without repair) if any………………………………………………………………………………

Officer in-charge


Sl.No.

Make ofInstrument

TelephoneSerial No.

Date ofhandingover to

Contractor

Date ofreturnafterrepair

Workingcondition

afterrepair

Date ofprevious

repairRemarks

1

2

3

4

5

APPENDIX 1 CHECK LISTA. Documents required to be submitted.

The following documents must accompany the bid else will be considered as non-responsive and will be summarily rejected without any notice.

SN DescriptionRemarks---(Yes(Y),No(N), NotApplicable(NA)

1Scanned copies of all pages of Tender document signed by the tenderer or Authorized person on all pages along with seal

2 Self-Attested Scanned copy of GST registration certificate

3 Self-Attested Scanned copy of PAN Card

4 No near relative certificate duly filled in and signed

5Scanned copy of Letter of Authorization toTender Opening Event (TOE) , if any

6 Tenderer’s profile duly filled.

7 Documentary proof establishing experience in repair of telephone instruments/similar electronic items

8

Self-Attested Scanned copy of Original "Power ofAttorney" in case person signed the tender documentsis other than proprietor i.e for other than proprietorship Firm

9 Self-Attested Scanned copy of "PartnershipDeed" duly registered if applicable

10Self-Attested scanned copy of Bid form duly filled andsigned

11Self-Attested scanned copy of the Check list duly filled in

12Latest and valid NSIC Certificate (for the product) dulycertified by NSIC.

13Declaration :Tender document downloaded from site and is not edited/tampered.

14 WCT registration copy self attested

N.B.: All copies of the above documents should also be submitted to the office by the bidder beforeclosing date. Bidder should produce the relevant original documents for verification as and when required by BSNL. NOTE: (All corrections and overwriting must be signed with date by the tenderer or his authorized representative).
