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Bid document no. :-PEDA/2017-18/03

BIDDING DOCUMENT

for

DESIGN, MANUFACTURE, SUPPLY, ERECTION, TESTING,

COMMISSIONING OF GRID INTERACTIVE 25 KWp ROOFTOP

SPV PLANT

At

PUNJAB ENERGY DEVELOPMENT AGENCY, CHANDIGARH

PUNJAB ENERGY DEVELOPMENT AGENCY

PLOT NO. 1&2 SECTOR 33-D

CHANDIGARH 160 034, PUNJAB, INDIA

TELEPHONES: (91) 0172 - 2791326, 2791226

WEBSITE : HTTP://PEDA.GOV.IN

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CONTENTS

I. INVITATION FOR BIDS : 4

II. INSTRUCTIONS TO BIDDERS : 6-24

III. SCHEDULE OF REQUIREMENTS : 25-28

IV. TECHNICAL SPECIFICATIONS : 29-48

V. PERFORMAS : 49-63

VI. SCOPE OF OPERATION & MAINTENANCE OF POWER PLANT : 64-68

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PUNJAB ENERGY DEVELOPMENT AGENCY

Solar Passive Complex

Plot No. 1 & 2, Sector 33-D, Chandigarh

Notice Inviting E-Tender

E-tender notice no. PEDA/2017-18/03

Punjab Energy Development Agency (PEDA), invites e-tender for 25 KW capacity SPV Rooftop Power Plant as under:.-

Sr.

No

Name of work EMD (Rs.) Date of start of

downloading e-

tender

document

Last Date & time for

submission of e-

bids

Date & time of

opening of Techno-

commercial e-bids

1. Design, manufacture,

supply, erection, testing,

commissioning for grid

interactive 25 KWp

Rooftop SPV plant with

battery back up

1,00,000 28.3.2018

24.4.2018 upto

4.00 PM

26.4.2018 at 11.30

AM

Cost of Tender

Document

Non-refundable Tender Document fee Rs. 5,000/- through online Mode only .

E-Processing Fee Non-refundable e-processing fee as applicable through online mode only.

Earnest Money

Deposit

Earnest Money as mentioned above shall be deposited through online mode.

1. Eligibility criteria and other terms & conditions for the works are given in the Tender Document which can be downloaded from www.eproc.punjab.gov.in .

2. Bidders shall have to get themselves registered with eproc.punjab.gov.in and get user ID and Password. Class- 2/3 Digital Signature, mandatory to participate in the e-tendering process. For any clarification/difficulty regarding e-tendering process flow, please contact at 0172-2791326, 2791226.

3. Corrigendum / Addendum / Corrections, if any will be published on the e-tender website and no separate notices shall be issued

4. PEDA reserve the right to accept or reject any or all the tenders without assigning any reason thereof.

EXECUTIVE DIRECTOR

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Critical Information

Availability of Bid Document On www. eproc.punjab.gov.in from 10 Am on

dated 28.03.2018

Last date & time for receipt of bids 24.04.2018 upto 4.00 pm

Date and Time for opening of Technical

bids

26.04.2018 at 11.30 AM

Submission of Bid document cost Bid

processing fee and EMD ( through IPG

mode) only.

Through E-Tender

www. eproc.punjab.gov.in

Place of opening of bids Punjab Energy Development Agency, Solar

Passive Complex, Plot No -1 &2, Sector -

33D, Chandigarh

Contact person for any queries Senior Manger (Projects)

Punjab Energy Development Agency,

Solar Passive Complex, Plot No 1-2, Sector

-33D, Chandigarh

Ph No.0172-2663328, 2600863

Fax: 0172-2662865

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SECTION II

2. INSTRUCTIONS TO BIDDERS (ITB)

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LOCATION / SITE DETAILS FOR THE SPV POWER PROJECT

1. Address of site : Punjab Energy Development Agency Plot No. 1-2

Sector 33- D Chandigarh

2 Access :

Railhead : Chandigarh railway station

Road : Chandigarh

3 Location Chandigarh

4 Building ownership : Owned by PEDA

5 Other meteorological parameters

Latitude 30.73 N

Longitude 76.79 E

(pl check exact coordinates.)

6 Elevation 238 mtr. Above mean sea level

BIDDERS MUST VISIT THE SITE BEFORE QOUTING THE RATES OTHERWISE IT WILL

BE ASSUMED THAT THE PARTY HAS ALREADY VISITED THE SITE BEFORE

QUOTING THE TENDER. AN UNDERTAKING BE FURNISHED IN ACCORDANCE WITH

SITE VISIT. BIDDERS ARE REQUESTED TO VISIT THE PROJECT SITE IN THEIR OWN

INTEREST SO AS TO FAMILIARIZE THEMSELVES WITH THE GROUND REALITIES

AND SITE CONDITIONS ESPECIALLY WITH REGARD TO SLANTING ROOFS AND

VAULT AREA FOR INSTALLATION OF SPV STANDARD MODULES.

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INTRODUCTION AND SCOPE OF SUPPLY

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PEDA had already installed 25 KWp Grid Interactive SPV plant

consisting of CEL Make 75 Wp Modules , AES make PCU along with HBL VRLA, GEL

400 AH 240 V battery bank . The capacity of Modules is degraded and the technology of

existing PCU is very old and needs replacement . The existing PCU will be replaced with

new one Grid connected HYBRID PCU of 25 KW with battery backup . The existing battery

bank which is six Years old also needs replacement. The total modules capacity to be

supplied and installed under this contract is 25 KWp .

The scope of work covers the supply, installation, testing and commissioning of 25 KWp

New SPV Plant by replacing 100 no. 75 Wp each SPV Modules with Standard SPV

modules of higher rating and installation of balance standard SPV modules to complete total

plant capacity of 25 KW on the slanting roofs and Vault Area , new Grid connected 25 KW

HYBRID PCU , battery bank etc, with Grid Inter-connectivity for import / export of power

and input from Solar PV modules at PEDA building with 5 years maintenance charges. The

power conditioner unit shall be designed to convert DC power produced by SPV modules, in to AC

power and adjust the voltage & frequency levels to suit the grid voltage & frequency with a

intelligent provision to have battery bank linkage so as to meet the critical load requirement

during grid shutdown .

1. TERMS & CONDITIONS:

1.1 E-tenders shall be submitted on eproc.punjab.gov.in . Conditional tenders and tenders

without EMD shall be rejected.

1.2 The Rates to be quoted in Financial Bid form should be FOR at site inclusive of all applicable

taxes/ octoroi, installation, commissioning, maintaining & warrantee for 5 years. The rates/bid

shall be valid for 90 days from the date of opening of Financial Bid or 120 days from the last

date of submission of bids whichever is earlier..

1.3 Supply, installation and commissioning of the project should be completed within 100 days from

the date of placement of the work order.

1.4 The supporting documents to be submitted as proof with the bid should be in sequence order

and page marked. The bids found not in order and conditional bids with addition/ omission to

original DNIT are liable to be rejected.

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1.5 No additional documents will be accepted after opening of the technical bid on due date.

The sole criteria of qualification / disqualification will depend on the documents uploaded

by the bidders. However the Evaluation committee of PEDA can sought any information

regarding the papers/installation of the plant.

1.6 The bidder shall upload the bids as per formats on or before the date and time notified in this

document/ NIT .

1.7 Executive Director PEDA reserves the right to accept or reject any or all the tenders without

assigning any reason in the interest of user and Punjab Energy Development Agency.

2. Eligible Bidders

Bidder must meet the eligibility criteria independently as a Bidding Company

Bidder will be declared as a Qualified Bidder based on meeting the eligibility

criteria and as demonstrated based on documentary evidence submitted by the

Bidder in the Bid.

The Successful Bidder shall be required to establish at least one Service Centre

in Punjab.

3. ELIGIBILITY CRITERIA

3.1 GENERAL

(a) The Bidder should be either a body incorporated in India under the Companies Act, 1956 or

2013 including any amendment thereto. The EPC companies, manufacturers, suppliers & system

integrators of Solar PV Power Projects who have not been debarred/black listed by any Govt.

organization for design, manufacture, supply, installation and commissioning of different capacity

Roof Top Solar Power Projects are eligible for this tender.

b) A copy of certificate of incorporation shall be furnished along with the bid in support

of above.

3..2 TECHNICAL ELIGIBILITY CRITERIA:

The bidder should have installed & commissioned at least one Grid connected Solar PV Power

Project having a capacity of not less than 25 kW as a single plant installed during last three

years i.e from 1.4.2015 onwards ,which should have been commissioned at least three months

prior to date of publishing of NIT. The list of project commissioned at least 3 months prior to date

of publishing of NIT, indicating whether the project is grid connected, along with a copy of the

Commissioning certificate and Work order / Contract / Agreement/ from the Client/Owner shall

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be submitted. The plant should be in successful operation prior to 3 month on the date of

publishing of NIT and certificate duly signed (also mention Mobile Number or contact number of

beneficiary ) by beneficiary shall be submitted along with bid.

3.3 FINANCIAL ELIGIBILITY CRITERIA:

(a) The Bidder should have an Annual Turnover of Rs. 25 Lakh in the any one of last three

years of operations of the bidder / parent company.

b) Bidder is required to submit the documentary proof like Balance sheet along with CA

certificate of Turnover in the Performa- III. Unaudited balance sheet should not be accepted.

Bidder is also requested to upload the Performa -V .

4. SUBMISSION OF BIDS

4.1 The bidder shall upload the bids as per formats on or before the date and time notified in this

document/ NIT.

4.2 Bids shall be uploaded in two parts.

Part – I Techno Commercial Bid

Part – II Price Bid.

4.3 It should be clearly noted that Part –I should not contain any price bid.

4.4 Part-I containing of those bidders who satisfy the requirement of bid security deposit will only

be opened at the time & date notified for opening. If any bidder indicates the price in Part-I i.e

techno commercial bid , the bid will not be read out and bid would stand rejected. Part II

containing will not be opened at the time of opening Part-I. The bidders who do not qualify in Part

–I, their bid of Part –II (Price Bid) shall not be opened.

4.5 The Bidder shall submit complete e-bid through e-tender at website

eproc.punjab.gov.in

4.6 Bids shall remain valid for the period 90 days from the date of opening of Financial Bid or

120 days from the last date of submission of bids whichever is earlier for the purpose of

evaluation. A bid valid for a shorter period shall be rejected by the Purchaser as non-responsive

4.7 Annual maintenance charges for 5 years should have minimum 10% of the total cost of each

power plant otherwise bid shall be rejected.

5. Earnest Money Deposit

The Earnest Money Deposit is required to protect the Purchaser against risk

of Bidder's conduct which would warrant the security's forfeiture.

The Earnest Money Deposit of Rs.1,00,000/- ( Rs. One Lacs only) deposited

through IPG mode only (Internet Payment Gateway)

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Any bid not secured in accordance with above EMD will be rejected by the

Purchaser as non-responsive.

Unsuccessful Bidder's Earnest Money Deposit will be discharged/returned as

promptly as possible but not later than thirty (30) days after the expiration of

the period of bid validity prescribed by the purchaser.

The successful Bidder's will be discharged upon the Bidders executing the

Contract and furnishing the performance security.

The Earnest Money Deposit may be forfeited:

a) if a Bidder:

I. withdraws its bid during the period of bid validity specified by the Bidder

II. does not accept the correction of errors

b) in case of a successful Bidder, if the Bidder fails

i. to sign the Contract in accordance or

ii. to furnish performance security..

6. . Deadline for Submission of Bids

Bids must be submitted through e-tendering process in time and date as

mentioned in NIT.

The Purchaser may, at its discretion, extend this deadline for submission of

bids by amending the Bid Documents, in which case all rights and obligations of

the Purchaser and Bidders previously subject to the deadline will thereafter be

subject to the deadline as extended.

7. Late Bids

After the deadline for submission of bids as mentioned in NIT, any bid shall not be received

by the e-tender system and no physical bids will be accepted.

8. Modification and Withdrawal of Bids

No bid can be modified subsequent to the deadline for submission of bids.

No bid may be withdrawn in the interval between the deadline for submission of bids and

the expiration of the period of bid validity specified by the Bidder on the Bid Form.

Withdrawal of a bid during this interval may result in the Bidder's forfeiture of its EMD.

9. Opening of Bids by Purchaser

9.1 The Purchaser will open e-Technical bids, in the presence of Bidders' representatives who

choose to attend, at the time, on the date, and at the place specified in DNIT.

9.2 Bids that are not opened and read out at bid opening shall not be considered further for

evaluation, irrespective of the circumstances.

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9.3 The technical e-bids shall be evaluated by the purchaser for assessing responsiveness,

bidders qualification and technical confirmation.

9.4 The bidders whose technical bids are declared as technically responsive and qualified shall

be informed accordingly and their Price Bids shall be opened.

9.5 The bidders whose technical bids do not qualify, there Price Bids shall not be opened.

9.6 Price Bids opening date shall be conveyed subsequently on e tendering website.

10. Evaluation of Financial Bids

The evaluation of Price Bid shall be carried out based on the information furnished in the

uploaded E-Price Bid. The Price Bid submitted by the Bidders shall be scrutinized to ensure

conformity with the DNIT. Any Bid not meeting any of the requirements of this DNIT may cause

the Bid to be considered “Non-responsive” at the sole decision of the PEDA.

11. Award of Contract

a) Post qualification

11.1 In the absence of pre qualification, the Purchaser will determine to its satisfaction

whether the Bidder selected as having submitted the lowest evaluated responsive bid is qualified

to perform the contract satisfactorily.

11.2 The determination will take into account the Bidder's financial, technical and

production capabilities. It will be based upon an examination of the documentary evidence of the

Bidder's qualifications submitted by the Bidder, as well as such other information as the

Purchaser deems necessary and appropriate.

11.3 An affirmative determination will be a prerequisite for award of the contract to the

bidder. A negative determination will result in rejection of the bidder’s bid, in which event the

purchaser will proceed to the next lowest evaluated bid to make a similar determination of that

bidder’s capabilities to perform satisfactorily.

11.4 The Rates quoted should be on the basis of FOR destinations. Prices along with all

applicable taxes/GST, octroi etc. to be indicated in Financial Bid Format.

12. Selection of Bidder

The Project Cost quoted in Price Bids of Qualified Bidders for plant shall

be ranked from the lowest to the highest, the lowest bidder will be declared as the successful

bidder i.e L1..

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14 . Purchaser's Right to Accept Any Bid and to Reject Any or All Bids

The Purchaser reserves the right to accept or reject any bid, and to annul the bidding

process and reject all bids at any time prior to award of Contract, without thereby incurring any

liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder or

Bidders.

15 . Notification of Award

15.1 Prior to the expiration of the period of bid validity, the Purchaser will notify the

successful Bidder in writing by registered letter of Intent, that its bid has been accepted..

15.2 The notification of award will constitute the formation of the Contract

16. Issue of Work Order

16.1 The work order/ orders shall be placed on L1 party during the validity of bid subject

to discretion of PEDA.

17 . Performance Bank Guarantee (PBG)

17.1 The successful bidder within fifteen (15) days from the date of issue of notification of

award from the Purchaser, shall furnish the performance security/BG of 10% of work order value,

in the Performance Security Form provided in the Bidding Documents or another form

acceptable to the Purchaser. The performance security shall be valid for 6 months from the

date of issue of notification of award. The earnest money of the successful bidder shall be

returned/released only after the submission of Performance BG

17 .2 Failure of the successful Bidder to comply with the above within the stated time

periods shall constitute sufficient grounds for the annulment of the award and forfeiture of the

EMD.

17.3 The PBG shall be denominated in the currency of the Contract, and shall be in one of the

following forms:

(a) A Bank guarantee, issued by a reputed bank located in the purchaser’s country ,

acceptable to the Purchaser, in the form provided in the Bidding Documents; or

(b) A Demand draft favoring Punjab Energy Development Agency.

17.4 The PBG shall be forfeited without prejudice to the Bidder being liable for any further

consequential loss or damage incurred to PEDA :-

If the Bidder/Company is not able to commission the projects to the satisfaction of

PEDA,

If the bidder company not accepted the work order during rate approval period.

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17.4 The performance security will be discharged by the Purchaser and returned to the

Supplier not later than thirty (30) days following the date of completion of the Supplier's

performance obligations, under the Contract, including any warranty obligations

18 . Signing of Contract

18.1 At the same time as the Purchaser notifies the successful Bidder that its bid has been

accepted, the Purchaser will send to Bidder the work order/orders and the Contract Form

provided in the Bidding Documents, incorporating all agreements between the parties.

18.2 Within fifteen (15) days from the date of issue of the Contract Form, the successful

Bidder shall sign the Contract and return it to the Purchaser. The signing of the work order cum

contract agreement shall evidence the final acceptance of all terms and conditions and their due

compliance by the successful bidder.

19. INSPECTIONS AND TESTS

19.1 The Purchaser or its representative shall have the right to inspect and/or to test the

Goods to confirm their conformity to the Contract specification at no extra cost to the purchaser.

Technical Specifications shall specify what inspections and tests the Purchaser requires and

where they are to be conducted. The Purchaser shall notify the Supplier in writing of the identity

of any representatives retained for these purposes.

19.2 The inspection and tests may be conducted on the premises of the Supplier and its

subcontractor(s) at point of delivery and/or at the Goods final destination. If conducted on the

premises of the supplier or its subcontractor(s) all reasonable facilities and assistance, including

access to drawing and production data - shall be furnished to the inspectors at no charge to the

Purchaser.

19.3 Should any inspected or tested Goods fail to conform to the specifications, the

Specifications, the Purchaser may reject the Goods, and the Supplier shall either replace the

rejected Goods or make all alterations necessary to meet specification requirements free of cost

to the Purchaser.

19.4 The Purchaser's right to inspect, test and, where necessary, reject the Goods after the

Goods' arrival in the purchaser’s country shall in no way be limited or waived by reason of the

Goods having previously been inspected, tested and passed by the Purchaser or its

representative prior to the Goods shipment from the country of origin.

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19.5 The complete charges for inspection & tests including equipment simulation at the works

Supplier and its subcontractor(s) including to & fro airfare, boarding & lodging for purchasers

engineers shall be borne by the supplier.

20. a) Inspection at Works:

The Purchaser, his duly authorized representative and/or outside inspection agency acting

on behalf of the Purchaser shall have at all reasonable times access to the Contractor's

premises or works and shall have the power at all reasonable times in inspect and examine the

materials and workmanship of the works during its manufacture or erection and if part of the

works is being manufactured at the sub-contractor's works or assembled in their premises or

works, the contractor shall obtain for the Purchaser and for his duly authorized representative,

permission to inspect as if the works were manufactured or assembled in the Contractor's own

premises or works.

The Contractor shall give the Purchaser/Inspector 10 days written notice of any material

being ready for testing. Such test shall be to the Contractor's account. The Purchaser/Inspector,

unless witnessing of the test is virtually waived, will attend such test within 7(seven) days of the

date on which the equipment is notified as being ready for test/inspection, failing which the

Contractor may proceed with the test which shall be deemed to have been made in the

Inspector's presence and he shall forthwith forward to the Inspector duly certified copies of tests

in triplicate.

The Purchaser or Inspector shall within 7(seven) days from the date of inspection as defined

herein give notice in writing to the Contractor, or any objection to any drawings and all or any

equipment and workmanship which in his opinion is not in accordance with the Contract. The

Contractor shall give due consideration to such objections and shall either make the

modifications that may necessary to meet the said objections or shall confirm in writing that no

modifications are necessary to comply with Completion of these tests or the issue of the

certificate shall not bind the Purchaser to accept the equipment should it, on further tests after

erection be found not to comply with the Contract.

In all cases where the contract provide for tests whether at the premises or works of the

Contractor or of any Sub-contractor, the contractor, except where otherwise specified, shall

provide free of charge such items as labour, materials, electricity, apparatus and instruments as

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may be reasonably demanded by the Purchaser/Inspector or his authorized representative to

carry out effectively such tests of the equipment in accordance with the contract and shall give

facilities to the Purchaser/Inspector or to his authorized representative to accomplish testing.

The inspection by Purchaser/Inspector and issue of Inspection Certificate thereon shall in no

way limit the liabilities and responsibilities of the Contractor in respect of the agreed quality

assurance programme forming a part of the Contract.

(b) Pre-Commissioning test

On completion of erection of the equipment and before start up, each item of the equipment

shall be thoroughly cleaned and then inspected jointly by the purchaser or his authorized

representative and the Contractor for correctness and completeness of installation and

acceptability for start-up, leading to initial pre-commissioning tests at site.

The Contractor's commissioning/start-up engineers specifically identified as far as possible

shall be responsible for carrying out all the pre-commissioning tests. On completion of

inspection, checking and after the pre commissioning tests are satisfactorily over, the complete

equipment shall be ready for trial operation.

During the trial run the operator shall be under the supervision of the Contractor but the

schedule of operations shall be agreed to be the Purchaser and the Contractor During the pre-

commissioning, commissioning and performance guarantee tests the operator will be under the

supervision of the Contractor if the tests are being carried out by him. In case the tests are being

carried out by a third party the operator will be under the control of the Purchaser. In both cases

all aspects of the tests shall be agreed to by the Purchaser and the contractor and the safety of

the equipment shall be the responsibility of the Contractor.

(c) Trial Operation

The Plant shall then be on Trial Operation during which period all necessary adjustments

shall be made while operating over the full load-range enabling the plant to be made ready for

performance and guarantee tests.

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The Trial run shall have to be performed with grid synchronization. In the absence of grid

availability necessary load and set up to be required for trial operation shall have to be arranged

by the supplier.

A Trial Operation report comprising of observations and recording of various parameters to

be measured in respect of the above Trial Operation shall be prepared by the Contractor. This

report, besides recording the details of the various observations during trial run, shall also

include the dates of start and finish of the Trial Operations and shall be signed by the

representatives of both the parties. The report shall have sheet, recording all the details of

interruptions occurred, adjustments made and any minor repairs done during the Trial Operation.

Based on the observations, necessary modifications, repairs to the plant shall be carried out by

the Contractor to the full performance and guarantee tests on the Plant. However, minor defects

which do not endanger the safe operation of the equipment, shall not be considered as reasons

for with holding the aforesaid permission.

(d) Performance and guarantee test

The final test as to the performance and guarantees shall be conducted at site, by the

purchaser. Such tests will be commenced after successful completion of Trial Operations.

These tests shall be binding on both the parties of the Contract to determine compliance of

the equipment with the performance guarantees.

Any special equipment, load, tool and tackles required for the successful completion of the

performance and guarantee tests shall be provided by the Contractor.

The guaranteed performance figures of the equipment, shall be proved by the Contractor

during these performance and guarantees tests. Should the results of these tests show any

decrease from the guaranteed values, the Contractor shall modify the equipment as required to

enable it to meet the guarantees. In such case, performance and guarantee tests shall be

repeated within one month, from the date the equipment is ready for retest and all cost for

modification including labour, materials and the cost of additional testing to prove that the

equipment meet the guarantees, shall be borne by the Contractor

21. For the System & Other Software the following will apply :

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The Supplier shall provide complete and legal documentation of hardware, all subsystems,

operating systems, compiler, system software and the other software. The Supplier shall also

provide licensed software for all software products, whether developed by it or acquired from

others. The supplier shall also indemnify the purchaser against any levies/penalties on account

of any default in this regard.

22. Acceptance Certificates cum Commissioning Certificate:

On successful completion of acceptability test, receipt of deliverables etc, and after the

purchaser is satisfied with the working on the plant, the commissioning certificate signed by the

supplier and the representative of the purchaser will be issued.

23 WARRANTY

23.1 The Supplier warrants that the Goods supplied under this Contract are new, unused,

of the most recent or current models and incorporate all recent improvements in design and

materials unless provided otherwise in the Contract. The Supplier further warrants that the

Goods supplied under this Contract shall have no defect arising from design, materials or

workmanship (except when the design and/or is required by the Purchaser's Specifications) or

from any act or omission of the Supplier, that may develop under normal use of the supplied

Goods in conditions prevailing in the country of final destination.

23.2 This warranty shall remain valid for Sixty Months 60 months after the Goods or any

portion thereof as the case may be, have been delivered and installed to and accepted at the

final destination indicated in the Contract, or for 72 seventy two months after the date of

shipment from the port of loading in the source country, whichever period concluded earlier.

23.3 The Purchaser shall promptly notify the Supplier in writing of any claims arising under

this warranty.

23.4 Upon receipt of such notice, the Supplier shall, within the period 3 days and with all

reasonable speed, repair or replace the defective Goods or parts thereof, without cost to the

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Purchaser other than, where applicable, the cost of inland delivery of the repaired or replaced

Goods or parts from the port of entry to the final destination.

23.5 If the Supplier, having been notified, fails to remedy the defect(s) within the period

specified above , the Purchaser may proceed to take such remedial action as may be necessary,

at the Supplier's risk and expense and without prejudice to any other rights which the Purchaser

may have against the Supplier under the Contract.

24. Payments

Payment shall be made in the following manner:

(a) Payment for Goods and Services (excluding Annual Maintenance Charges)

(i) Advance Payment : Ten (10) percent of the contract price shall be paid within thirty (30) days

of signing of the contract and upon submission of claim against a simple receipt and a bank

guarantee for the 110% amount valid until the goods are delivered and in the form provided

in the bidding documents or another form acceptable to be purchaser.

(ii) On delivery : Sixty (60) percent of the contract price shall be paid within 30 days upon

submission of required documents and conditions of the contract have been complied with

(iii) On Final Acceptance: the remaining twenty (20)% of the contract price of the goods shall be paid

within thirty (30) days after the date of the Acceptance cum commissioning Certificate

issued by the Purchaser’s representative in the Performa -VII.

(iv) Balance 10% payment of work order value shall be released after the five year maintenance

period, however this amount can be released against equal amount of Bank Guarantee valid for

five years from the actual date of commissioning. On receipt of Bank guarantee in the favour of

PEDA Chandigarh for 10% equivalent value of the contract (excluding annual maintenance

costs) in the form provided in the bidding documents.

(b) Payment for Annual maintenance charges:

The annual maintenance charges shall be

paid in equal yearly installments within thirty days of receipt of claim at the end of

each year subject to satisfaction of PEDA/ User Agency..

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c) (i) For all the payments to be made, against Bank guarantees, the bank guarantee shall

be issued by a Scheduled Indian Bank located in India in the format enclosed at Section VIII. the

guarantees issued by other banks should be confirmed by a scheduled Indian Bank operating in

India.

(ii) Bank guarantees for advance payment shall be released not later than 30 days after the date

of completion of installation of the of the goods at their final destination.

25. Prices

Prices payable to the Supplier as stated in the Contract shall be firm and not subject to

adjustment during performance of the Contract.

26. MAINTENANCE SERVICE

26.1 Maintenance services shall be provided by the supplier during the period of warranty.

Annual maintenance and repairs of the entire system including supply of spares , batteries etc.

for next 60 months will be done by the supplier from the date of commissioning of the plant at

their own expenses.

26.2 The maximum response time for a maintenance complaint from any of the destination

specified in the schedule of requirements (i.e. time required for suppliers maintenance engineers

to report to the installations after a request call/telegram/fax is made or letter is written) shall not

exceed 48 hours

26.3 It is expected that the average downtime of an item will be less than half the

maximum downtime (i.e. defined as number of days for which an item of equipment is not usable

because of inability of the supplier to repair it) as mentioned by the bidder in the form of

technical details. In case an item is not usable beyond the stipulated maximum downtime the

supplier will be required to arrange for an immediate replacement of the same till it is repaired.

Failure to rectify within the stipulated period of 48 hours shall attract penalty at the rate of @ 1 %

of the value of the 10% security amount for every 15 day of delay and defective parts/equipment

shall be rectified by PEDA at the risk and cost of the supplier without any further notice. If the

company fails to provide services/repair and maintain the plant during 5 years AMC period the

Purchaser may, without prejudice to any other remedy for breach of contract, by written notice of

20

default sent to the Supplier, terminate the Contract in whole or in part and forfeiture of 10%

amount or any amount lying pending with PEDA towards contract.

27. Liquidated Damages

(i) Failure to complete work order in time shall attract penalty @ 0.5% of the delayed

goods for every week of delay or part thereof subject to a maximum of 10% value of

delayed goods and services including project commissioning. However on reaching

of Maximum penalty the work order cum contract agreement may be cancelled and

performance security may also be forfeited by PEDA.

(ii) Relaxation in completion period for the purpose of penalty can be allowed if the delay

is beyond the control of contractor or due to force majeure conditions. The proper

documentation establishing the reasons for delay in this regard will be required to be

given by the supplier to PEDA. The decision in this regard shall be given by Chief

Executive, PEDA.

28. Resolution of Disputes

The dispute resolution shall be as follows:

(a) In case of Dispute or difference arising between the Purchaser and a domestic

supplier relating to any matter arising out of or connected with this agreement, such disputes or

difference shall be settled in accordance with the Arbitration and Conciliation Act, 1996. The

arbitral tribunal shall consist of 3 arbitrators one each to be appointed by the Purchaser and the

Supplier. The third Arbitrator shall be chosen by the two Arbitrators so appointed by the Parties

and shall act as Presiding arbitrator. In case of failure of the two arbitrators appointed by the

parties to reach upon a consensus within a period of 30 days from the appointment of the

arbitrator appointed subsequently, the Presiding Arbitrator shall be appointed by the *Indian

Council of Arbitration/President of the Institution of Engineers (India)/The International Centre for

Alternative Dispute Resolution (India).

(b) In the case of a dispute with a Foreign Supplier, the dispute shall be settled in

accordance with provisions of UNCITRAL (United Nations Commission on International Trade

Law) Arbitration Rules. The Arbitral Tribunal shall consist of three Arbitrators one each to be

appointed by the Purchaser and the Supplier. The third Arbitrator shall be chosen by the two

Arbitrators so appointed by the Parties, and shall act as presiding arbitrator. In case of failure of

21

the two arbitrators appointed by the parties to reach upon a consensus within a period of 30 days

from the appointment of the arbitrator appointed subsequently, the Presiding Arbitrator shall be

appointed by the *Indian Council of Arbitration/President of the Institution of Engineers

(India)/The International Centre of Alternative Dispute Resolution (India).

(c) If one of the parties fails to appoint its arbitrator in pursuance of sub-clause (a) and

(b) above, within 30 days after receipt of the notice of the appointment of its arbitrator by the

other party, then the *Indian Council of Arbitration/President of the Institution of Engineers

(India)/The International Centre for Alternative dispute Resolution (India), both in cases of the

Foreign supplier as well as Indian supplier, shall appoint the arbitrator. A certified copy of the

order of the *Indian Council of Arbitration/President of the Institution of Engineers (India)/The

International Centre for Alternative Disputes Resolution (India), making such an appointment

shall be furnished to each of the parties.

(d) Arbitration proceedings shall be held at Chandigarh , India, and the language of the

arbitration proceedings and that of all documents and communications between the parties shall

be English.

(e) The decision of the majority of arbitrators shall be final and binding upon both parties.

The cost and expenses of Arbitration proceedings will be paid as determined by the arbitral

tribunal. However, the expenses incurred by each party in connection with the preparation,

presentation etc. of its proceedings as also the fees and expenses paid to the arbitrator

appointed by such party or on its behalf shall be borne by each party itself.

(f) Where the value of the contract is Rs. 10 million and below, the disputes or

differences arising shall be referred to the Sole Arbitrator. The Sole Arbitrator should be

appointed by agreement between the parties; failing such agreement, by the appointing authority

namely the *Indian Council of Arbitration/President of the Institution of Engineers (India)/The

International Centre for Alternative Dispute Resolution (India).

29. PLANT INSTALLATION:

The Supplier is responsible for all unpacking, assemblies, wiring, installations, cabling

between solar modules and connecting to power supplies & INVERTER . The Supplier will test

all equipment operations and accomplish all adjustments necessary for successful and continues

operation of the plant at the installation site.

30. TERMINATION FOR DEFAULT

22

30.1 The Purchaser may, without prejudice to any other remedy for breach of contract, by

written notice of default sent to the Supplier, terminate the Contract in whole or in part:

a. if the Supplier fails to deliver any or all of the Goods within the

period(s) specified in the Contract, or within any extension thereof

granted by the Purchaser or

b. if the Supplier fails to perform any other obligation(s) under the

Contract.

c. If the supplier, in the judgment of the purchaser, has engaged in

corrupt or fraudulent practices in competing for or in executing the

contract.

For the purpose of this clause :

“corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to

influence the action of a public official in the procurement process or in contract execution.

“fraudulent practice” means a misrepresentation of facts in order to influence a procurement

process or the execution or a contract to the detriment of the borrower, and includes collusive

practice among bidders (prior to or after bid submission) designed to establish bid prices at

artificial non-competitive levels and to deprive the borrower of the benefits of free and open

competition.

30.2 In the event the Purchaser terminates the Contract in whole or in part, pursuant to,

the Purchaser may procure, upon such terms and in such manner as it deems appropriate,

Goods or services similar to those undelivered, and the Supplier shall be liable to the Purchaser

for any excess costs for such similar Goods or services. However, the Supplier shall continue the

performance of the Contract to the extent not terminated.

31. FORCE MAJEURE

31.1 The Supplier shall not be liable for forfeiture of its performance security, liquidated

damages or termination for default, if and to the extent that, its delay in performance or other

failure to perform its obligations under the Contract is the result of an event of Force Majeure.

31.2 For purposes of this Clause, "Force Majeure" means an event beyond the control of

the Supplier and not involving the Supplier's fault or negligence and not foreseeable. Such

events may include, but are not restricted to, acts of the Purchaser in its sovereign capacity,

wars or revolutions, fires, floods, epidemics, quarantine restrictions and freight embargoes.

23

31.3 If a Force Majeure situation arises, the Supplier shall promptly notify the Purchaser in

writing of such conditions and the cause thereof. Unless otherwise directed by the Purchaser in

writing, the Supplier shall continue to perform its obligations under the Contract as far as is

reasonably practical, and shall seek all reasonable alternative means for performance not

prevented by the Force Majeure event.

32. TERMINATION FOR INSOLVENCY

32.1 The Purchaser may at any time terminate the Contract by giving written notice to the

Supplier, if the Supplier becomes bankrupt or otherwise insolvent. In this event, termination will

be without compensation to the supplier, provided that such termination will not prejudice or

affect any right of action or remedy which has accrued or will accrue thereafter to the Purchaser.

33. TERMINATION FOR CONVENIENCE

33.1 The Purchaser, may by written notice sent to the Supplier, may terminate the

Contract, in whole or in part, at any time for its convenience. The notice of termination shall

specify that termination is for the Purchaser's convenience, the extent to which performance of

the supplier under the Contract is terminated, and the date upon which such termination

becomes effective.

33.2 The Goods that are complete and ready for shipment within 30 days after the

Supplier's receipt of notice of termination shall be accepted by the Purchaser at the Contract

terms and prices. For the remaining Goods, the Purchaser may elect:

a) to have any portion completed and delivered at the Contract terms and prices; and/or

b) to cancel the remainder and pay to the Supplier an agreed amount for partially

completed Goods and services for materials and parts previously procured by the

Supplier.

34. SETTLEMENT OF DISPUTES

34.1 If any dispute or difference of any kind whatsoever shall arise between the Purchaser

and the supplier in connection with or arising out of the contract, the parties shall make every

effort to resolve amicably such dispute or difference by mutual consultation.

34.2. If, after thirty (30) days the parties have failed to resolve their dispute or difference by such

mutual consultation, then either the purchaser of the supplier may give notice to the other party

24

of its intention to commence arbitration, as hereinafter provided, as to the matter in dispute, and

no arbitration in respect of this matter may be commenced unless such notice is given.

34.2.1 Any dispute or difference in respect of which a notice of intention to commence

arbitration has been given in accordance with this clause shall be finally settled by arbitration.

Arbitration may be commenced prior to or after delivery of the Goods under the contract.

34.2.2 Arbitration proceedings shall be conducted in accordance with the rules of procedure

specified above.

34.3 Notwithstanding any reference to arbitration herein,

(a) the parties shall continue to perform their respective obligations under the

contract unless they otherwise agree ; and

(b) the purchaser shall pay the supplier any monies due the supplier.

35. LIMITATION OF LIABILITY

35.1 Except in cases of criminal negligence or willful misconduct, and in the case of

infringement pursuant to Clause ,

(a) the supplier shall not be liable to the purchaser, whether in contract, tort, or

otherwise, for any indirect or consequential loss or damage, loss of use, loss

of production, or loss of profits or interest costs, provided that this exclusion

shall not apply to any obligation of the supplier to pay liquidated damages to

the purchaser and

(b) the aggregate liability of the supplier to the purchaser, whether under the

contract, in tort or otherwise, shall not exceed the total contract price, provided

that this limitation shall not apply to the cost of repairing or replacing defective

equipment.

36 GOVERNING LANGUAGE

The governing language shall be English

25

SECTION III

3. SCHEDULE OF REQUIREMENTS

26

SCHEDULE OF REQUIREMENTS

The general scope under this contract includes design, manufacture, shop testing, inspection,

packing & forwarding, transportation upto project site loading & unloading, storage in safe custody,

erection, carrying out preliminary tests at site, commissioning, performance testing & handing over

to the purchaser all the equipment installed including the insurance coverage for the concept to

commissioning period..

The illustrative Schedule of requirements is in accordance with the specifications contained

in this document

Sl. No. Brief Description Units Make

1. SPV modules for a total capacity 25 KWp as per

specifications

1 Set Compliant to bid

document spec’s

2. SPV module roof top mounting structure suitable for

accommodating SPV modules on south facing slanting

rooftops.

1 Set GI structure hot

dipped galvanized

3. Grid tied Hybrid Inverter total capacity 25 KW 1 number Emerson/

consul neowatt

/Schneider

4. Data Logging and remote monitoring system as per

specifications

1 Set OEM Inverter Make

5. Battery Bank complete as per specification 120 V, 200 Ah

or 240 V 100 AH at C/10

1set Exide/HBL

6. Array Junction Boxes 1 Set Tyco / Hensel

7. Main Junction Boxes 1 Set Tyco / Hensel

8. DC Distribution Switchgear units as per specifications 1 set ABB / SIEMENS /

Schneider Electric

9. AC Distribution Switchgear units as per specifications 1 Set L&T / ABB /

Schnieder Electric

10.

DC Cable requirement as per design

Meters

As required

Seichem/

Leoni/Lapp

27

at site for full

plant

commissioni

ng

11. AC Cable requirement as per design

Meters

As required

at site for full

plant

commissioni

ng

Havells/ Seichem/

/Leoni/KEI

12. Lightening arrestors, Surge Arrestors set as per

specification

1 Set Surge Arrestor Make

Dehn/ABB/OBO/Pho

enix contact

13. Weather Monitoring System comprising of

1. Pyranometer Class 1,

2. Temperature sensor Integrated both for ambient and

module surface temperature

1 no.

2no.

Make to be got

approved from

PEDA

14. Any other equipment required to complete the installation

15. Installation of array structures, construction of array

support structures on the slanting roof tops, as per

details given in the technical schedules.

Modifications may be required and made as per site

conditions.

As per design submitted by

supplier and approved by

purchaser

Part II:

S.no Brief Description Delivery and

implementation

schedule

Bid security in Indian

rupees i.e Earnest

Money Deposit

1. To design, manufacture, supply, erection,

connecting with existing system, LT supply

etc. , testing and commissioning including

warranty for 25 KWp Solar PV - Grid

interactive power plant at Punjab Energy

Delivery &

commissioning in

100 days from

date of issuing of

work order.

Rs.1.00 lakhs

28

Development Agency Chandigarh

Note : The requirements for the plant and machinery are indicated in the schedule of requirements.

The items indicated in the schedules are only indicative and the suppliers are required to include

and quote ( both technical and financial ) for any other item left out in the schedule. Complete details

and quantities of mandatory spare parts shall be furnished by the supplier in their bid. Suppliers shall

offer their complete design along with drawings for the plant in their bids. The details of the energy

output for the plant for the entire year based on the global radiation values be furnished by the

bidders. Interested Bidders can visit the proposed site for plant installation.

16. Delivery Schedule

Sr. No. Description Time Required

1. Award of contract Say X date

2. Signing of Contract Agreement & submission of Performance

Guarantee

X + 15 days

3. Submission of Bank Guarantee for release of Advance amount

and submission of PERT Chart

X + 20 days

4. Submission of all documents related to procurement of all

Bought-out items delivery schedule, etc.

X + 30 days

5. Submission of site survey, engineering & design documents for

approval of PEDA

X + 50 days

6. Activities like inspection by PEDA, supply of complete material at

site, commencement of civil works at site and other activities

X + 75 days*

7. Installation and Complete commissioning X+100 days

* indicative purpose

29

SECTION IV

TECHNICAL SPECIFICATION

30

Technical Specifications

A Grid Tied with hybrid inverter Solar Rooftop Photo Voltaic (SPV) power plant consists of

SPV array, Module Mounting Structure, Power Conditioning Unit (PCU) consisting of

Maximum Power Point Tracker (MPPT), Inverter, and Controls & Protections, batteries,

interconnect cables and switches. Components and parts used in the SPV power plants

including the PV modules, metallic structures, cables, junction box, switches, PCUs,

batteries etc., should conform to the BIS or IEC or international specifications, wherever

such specifications are available and applicable.

Solar PV system shall consist of following equipments/components.

a) For the PV modules to be used in a highly corrosive atmosphere throughout their lifetime,

they must qualify to IEC 61701/IS 61701

SPECIFICATIONS OF SOLAR PV MODULES

1.1 The total Solar PV minimum array capacity should not be less than 25 KWp and

should comprise of solar mono/ multi crystalline modules of minimum 250 Wp (plus

31

wattage module will be accepted only) and above wattage. Standard solar PV

modules are to be installed on the slanting roofs of the building as replacement of

existing modules. The bidder must visit the site so as to ascertain the exact area of

the slanting roof where the PV Modules are to be installed. The bidder should use

the best PV technology and design to have optimum packing density to extract

maximum solar energy. Module capacity less than minimum 250 watts should not be

supplied. The Photovoltaic modules must be tested and certified by an independent

testing laboratory that is accredited in accordance with ISO Guide 25. The PV

modules used should be made in India. The PV modules used must qualify to the

latest edition of IEC PV module qualification test or equivalent BIS standards

Crystalline Silicon Solar Cell Modules IEC 61215/IS14286. In addition, the modules

must conform to IEC 61730 Part-2- requirements for construction & Part 2 –

requirements for testing, for safety qualification or equivalent IS.SPV module

conversion efficiency should be equal to or greater than 15 % under STC and AM 1.5

radiation. Certificate for module qualification from IEC or equivalent to be

submitted as part of the bid offer.

1.2 The PV module shall perform satisfactorily in humidity up to 100 %

with temperature between – 40 deg.C to + 85 deg C. Since the modules would be

used in a high voltage circuit, the high voltage insulation test shall be carried out on

each module and a test certificate to that effect provided.

1.3 The predicted electrical degradation at the end of the warranty period of 25 years

shall not be less then twenty (20) per cent of the full rated original output.

1.4. Manufacturers / suppliers should confirm whether they are supplying PV

module using a RF identification tag (RFID), which must contain the following

information. The RFID can be inside the module laminate, but must be able to

withstand harsh environmental conditions.

(i) Name of the manufacturer of PV Module

(ii) Name of the Manufacturer of Solar cells

32

(iii) Month and year of the manufacture (separately for solar cells and module)

(iv) Country of origin (separately for solar cells and module)

(v) I-V curve for the module

(vi) Peak Wattage, Im, Vm and FF for the module

(vii) Unique Serial No and Model No of the module

(viii) Date and year of obtaining IEC PV module qualification certificate

(ix) Name of the test lab issuing IEC certificate

(x) Other relevant information on traceability of solar cells and module as per ISO

9000 series.

1.5 Other general requirement for the PV modules and subsystems shall be the

following :

(a) Raw materials(solar Cells) and technology employed in the module

production processes shall have to be certified and a certificate giving details of

major materials i.e. cells, Glass, backsheet, their makes and data sheets to be

submitted for the modules being supplied by the bidder.

(b) The rated output power of any supplied module shall not have negative

tolerance.

(c) The peak-power point voltage and the peak-power point current of any

supplied module and/or any module string (series connected modules) shall not vary

more than 3 (three) per cent from the respective arithmetic means for all modules

and/or for all module strings, as the case may be.

(d) Except where specified, the front module surface shall consist of impact

resistant, low-iron and high-transmission toughened glass.

(e) The module frame, if any, shall be made of a corrosion-resistant

material which shall be electrolytically compatible with the structural material used for

mounting the modules.

(f) The module shall be provided with a junction box with provision of external

screw terminal connection and with arrangement for provision for by-pass

diode. The box shall have hinged, weather proof lid with captive screws and

cable gland entry points or may be of sealed type.

33

(g) Necessary I-V curves at 25c, 45c, 60c and at NOC are required to be

furnished. Offers to provide PV module warranty of 25 years with no more

than 20% degradation in performance/output over 25 years .

2. ARRAY STRUCTURE

1. The offered Profile System shall allow the easy replacement of modules without

impairment of the adjacent element Wherever required, suitable number of PV panel

structures shall be provided. Structures shall be of flat-plate design either I or L

sections.

2. Structural material shall be corrosion resistant and electrolytically compatible with the

materials used in the module frame, its fasteners, nuts and bolts. Galvanizing should

meet ASTM A-123 hot dipped galvanizing or equivalent which provides at least

spraying thickness of 70 microns on steel as per IS5905.

3. Structures shall be supplied complete with all members to be compatible for

allowing easy installation at the rooftop site.

4. Hot dip galvanized MS mounting structures may be used for mounting the modules/

panels/arrays. Each structure should have angle of inclination as per the site

conditions to take maximum insolation. However to accommodate more capacity the

angle inclination may be reduced until the plant meets the specified performance ratio

requirements.

5. The structures shall be designed to allow easy replacement of any module on the

slanted RCC Roofs.

6. Each panel frame structure be so fabricated as to be fixed on the rooftop . The

structure should be capable of withstanding a wind load of 170 km/hr after grouting &

installation.

7. The structures shall be designed for simple mechanical and electrical installation.

There shall be no requirement of welding or complex machinery at the installation site.

If prior civil work or support platform is absolutely essential to install the structures, the

supplier shall clearly and unambiguously communicate such requirements along with

34

their specifications in the bid. Detailed engineering drawings and instructions for such

prior civil work shall be carried out prior to the supply of Goods.

8. The supplier shall specify installation details of the PV modules and the support

structures with appropriate diagrams and drawings.

9. The array structure shall support SPV modules at a given orientation and

absorb and transfer the mechanical loads to the rooftop columns properly. All nuts and

bolts shall be of very good quality stainless steel. No damage in any way should be

caused to the roof of the building while installation of SPV Power Plant. If any

damage done it will wholly be the responsibility of the bidder and cost shall be

recovered from the bidder.

10. Detailed design and Drawings shall have to submitted to PEDA for acceptance

and approval before execution of work.

NOTE: The structural design of the complete system should be compatible with

the structural strength and load bearing capacity of the roof, design

calculations and certificate to this effect shall be provided by a qualified

chartered structural engineer.

3. Inverter

The Inverters/inverter required of 25 KW to be interconnected with

battery bank should convert DC power produced by SPV modules, in to AC power

and adjust the voltage & frequency levels to suit the local grid conditions. The

invertors to have facility to interconnect with grid for import/export of power and with

a intelligent provision to have battery bank linkage so as to meet the critical load

requirement during grid shutdown. The battery bank of 120V, 200Ah will be

connected and charged through this invertor.

Common Technical Specification :

Control Type : IGBT

Out put voltage : 220V AC Single phase / 3 phase, 415 V AC

Frequency : 50 Hz ( +3 Hz, -3 Hz)

Continuous rating : 25 KVA (or string inverters with

35

( suitable battery charge controller )

DC input Voltage Range :0-1000v

Nominal Power : 25 KW

Operating temperature Range : 0 to 55 deg C

Housing cabinet : INVERTER to be housed in suitable switch

cabinet, Within IP 20 for indoor and IP 65 for outdoor

degree of ingress protection .

Inverter efficiency : 95 % and above at full load

Power Control : MPPT

The existing battery bank of 240V, 400Ah of having 120 cells of 2 volt each will be

dismantled and new battery bank of 120 v 200 AH or 240 V 100 AH Equivalent will

be installed and connected and charged through hybrid invertor.

Other important Features/Protections required in the INVERTER / INVERTERS

Mains (Grid) over-under voltage and frequency protection

Fool proof protection against ISLANDING.

Included authentic tracking of the solar array’s maximum power operation

voltage (MPPT).

Array ground fault detection.

LCD and piezoelectric keypad operator interface Menu driven

Automatic fault conditions reset for all parameters like voltage, frequency

and/or black out.

surge arresters on AC and DC terminals for over voltage protection from

lightning-induced surges.

INVERTER should be rated to operate at 0 –55 deg. Centigrade unless

provision for air conditioning is included in INVERTER

All parameters should be accessible through an industry standard

communication link.

Overload capacity (for 10 sec) should be 150 % of continuous rating

The PCU's shall be self commuted and to meet the specifications

listed above at high conversion efficiency and with high reliability. The PCU shall be

Hybrid One and shall give the preference to feed the Loads from Solar Energy being

produced and shall draw the additional power from mains to meet the load

36

requirements in the case load is more than solar energy being produced. Conversely

it should feed the solar power to the Grid if the load is less than the solar energy

generated. It shall also draw the Power from Mains for charging of Battery Bank in

case of Low Battery conditions. The PCU shall also have the ability for automatic

starting, transfer and no-break transfer to an optional generator for extended grid

failure periods. The inverter to have integrated charge controller for battery bank DC

supply and islanding mode operations in case of grid failure for backup power supply

to the operating loads.

3.2 Since the INVERTER is to be used in solar photo voltaic energy system, it

should have high operational efficiency. The DC to AC conversion efficiency shall at

least be 95 percent for output ranging from 50 percent of full load to full load. The

idling current at no load must not exceed 2 percent of the full-load current.

3.3 The INVERTER shall have direct current isolation provided at the output by

means of a suitable isolating transformer. In case of transformer less inverters

separate isolation transformer shall be provided of reputed make confirming to ISI

Standards.

3.4 The INVERTER output shall be 415 VAC, 50 Hz 3 phase,

3.5 The INVERTER shall be capable of operating in parallel with the grid utility

service and shall be capable of interrupting line-to-line fault currents and line-to-

ground fault currents.

3.6 The INVERTER shall be able to withstand an unbalanced output load to the

extent of 30 %

3.7 The INVERTER shall include appropriate self protective and self diagnostic

features to protect itself and the PV array from damage in the event of INVERTER

component failure or from parameters beyond the INVERTER’s safe operating range

due to internal or external causes. The self-protective features shall not allow signals

from the INVERTER front panel to cause the INVERTER to be operated in a manner

which may be unsafe or damaging. Faults due to malfunctioning within the

INVERTER, including commutation failure, shall be cleared by the INVERTER

protective devices and not by the existing site utility grid service circuit breaker.

37

3.8 The INVERTER Power factor at the point of utility service connection shall be

0.95 lagging or leading when operating at above 25 percent of the rated output, but

may be less than 0.95 lagging below 25 percent of the rated output.

3.9 The high voltage and power circuits of the INVERTER shall be separated from

the low-voltage and control circuits. The internal copper wiring of the INVERTER

shall have flame resistant insulation. Use of PVC is not acceptable. All conductors

shall be made of standard copper.

3.10 The INVERTER shall withstand a high voltage test of 2000 V rms, between

either the input or the output terminals and the cabinet (chassis).

3.11 Full protection against accidental open circuit and reverse polarity at the input

shall be provided.

3.12 The INVERTER shall not produce Electromagnetic Interference (EMI) which

may cause malfunctioning of electronic and electrical instruments including

communication equipment, which are located within the facility in which the

INVERTER is housed.

3.13 The INVERTER shall have an appropriate display on the front panel to display

the instantaneous AC power output and the DC voltage, current and power input.

Each of these measurement displays shall have an accuracy of 1 percent of full scale

or better. The display shall be visible from outside the INVERTER enclosure.

Operational status of the INVERTER, alarms, trouble indicators and ac and the dc

disconnect switch positions shall also be communicated by appropriate messages or

indicator lights on the front cover of the INVERTER enclosure.

Communication Modbus protocol with LAN/WAN options along with remote access

facility with latest monitoring systems including individual string monitoring with

Web/IP data monitoring.

3.14 Electrical safety, earthing and protection

A) Internal Faults : In built protection for internal faults including excess temperature,

commutation failure, overload and cooling fan failure (if fitted) is obligatory

B) Over Voltage Protection: Over Voltage Protection against atmospheric lightning

discharge to the PV array is required. Protection is to be provided against voltage

38

fluctuations in the grid itself and internal faults in the power conditioner, operational

errors and switching transients.

C) Earth fault supervision: An integrated earth fault device shall have to be provided

to detect eventual earth fault on DC side and shall send message to the supervisory

system.

D) Cabling practice: Cable connections must be made using PVC Cu cables, as per

BIS standards. All cable connections must be made using suitable terminations for

effective contact. The PVC Cu cables must be run in GL trays with covers for

protection.

E) Fast acting semiconductor type current limiting fuses at the main bus-bar to

protect from the grid short circuit contribution.

3.15 The INVERTER shall include an easily accessible emergency OFF

button located at an appropriate position on the unit.

3.16 The INVERTER shall include ground lugs for equipment and PV array

grounding. The DC circuit ground shall be a solid single point ground connection in

accordance with WEC 69042.

3.17 All exposed surfaces of ferrous parts shall be thoroughly cleaned,

primed, and painted or otherwise suitably protected to survive a nominal 30 years

design life of the unit.

3.18 The INVERTER enclosure shall be weatherproof and capable of

surviving climatic changes and should keep the INVERTER intact under all

conditions in the room where it will be housed. The INVERTER shall be located

indoor and should be floor pad mounted. Moisture condensation and entry of

rodents and insects shall be prevented in the INVERTER enclosure.

39

3.21 Components and circuit boards mounted inside the enclosures shall be

clearly identified with appropriate permanent designations, which shall also serve to

identify the items on the supplied drawings.

3.22 All doors, covers, panels and cable exists shall be gasketed or

otherwise designed to limit the entry of dust and moisture. All doors shall be

equipped with locks. All openings shall be provided with grills or screens with

openings no larger than 0.95 cm. (about 3x8 inch).

3.23 In the design and fabrication of the INVERTER the site temperature ( 5O

to 55O C), incident sunlight and the effect of ambient temperature on component life

shall be considered carefully. Similar consideration shall be given to the heat sinking

and thermal for blocking diodes and similar components.

3.24 Factory Testing:

A) The INVERTER shall be tested to demonstrate operation of its control system

and the ability to be automatically synchronized and connected in parallel with a utility

service, prior to its shipment.

B) Operation of all controls, protective and instrumentation circuits shall be

demonstrated by direct test if feasible or by simulation operation conditions for all

parameters that can not be directly tested.

C) Special attention shall be given to demonstration of utility service interface

protection circuits and functions, including calibration and functional trip tests of faults

and isolation protection equipment.

D) Operation of start up, disconnect and shutdown controls shall also be tested

and demonstrated. Stable operation of the INVERTER and response to control

signals shall also be tested and demonstrated.

40

E) Factory testing shall include measurement of phase currents, efficiencies,

harmonic content and power factor. All tests shall be performed at 25,50,75 and 100

percent of the rated nominal power.

F) A factory Test Report (FTR) shall be supplied with the unit after all tests. The FTR shall

include detailed description of all parameters tested qualified and warranted.

G) Supplier to ensure that Factory testing of the INVERTER/INVERTER,s should be carried

out and witnessed by the Purchaser’s Engineers at the manufacturers premises.

3.25 Operating Modes:

The following operating modes are to be made available:

a) Night or Sleep mode : Where the inverter is almost completely turned off, with

just the timer and control system still in operation, losses should not exceed 1

watts per 5 kilowatt.

b) Standby mode : Where the control system continuously monitors the output of the

solar generator until pre-set value is exceeded (typically 10 watts)

c) Operational or MPP tracking mode : The control system continuously adjust the

voltage of the generator to optimize the power available. The power conditioner

must automatically re-enter stand-by mode when input power reduces below the

standby mode threshold. Front Panel display should prove the status of the

INVERTER, including AC Voltage, Current, Power output & DC Current, Voltage

and Power input, pf and fault Indication (if any)

Codes and Standards

41

The quality of equipment supplied shall be controlled to meet the guidelines for

engineering design included in the standards and codes listed in the relevant ISI and

other standards, such as :

IEEE 928 Recommended Criteria for Terrestrial PV Power Systems.

IEEE 519 Guide for Harmonic Control and Reactive Compensation of Static

Power Controllers.

JRC Specification 503 (Version 2.2 March 1991) or JPL Block V standard for

PV modules.

The inverter manufacturer should attach test for accredited Laboratory

efficiency certificate from Independent Third party Testing laboratory i.e.

IEC,TUV,SNL. PCU should confirm to IEC 61683 for efficiency measurements

and IEC 60068 2 for environmental testing.

Important Note : The supplier / bidder shall ensure the design of the plant and

specifications of the Grid connected Inverter and hybrid inverter are

considered keeping in view the battery bank. The bidder should quote the

inverters of single phase 220V AC / 3 phase 415V AC keeping in mind that the

building loads are to be supplied LT 3 Phase 415V AC and the grid to be

connected to the inverter is LT 3 Phase 415V AC.

3.27 PLANT METERING / DATA LOGGING

1) PV array energy production : Digital Meters to log the actual value of AC/ DC

Voltage, Current & Energy generated by the PV system shall have to be provided.

Two way metering (Import – Export metering) shall be incorporated in the system

on the main AC Grid supply . Bi directional energy meters class 0.2S compatible for

LT three phase 415 V , 4 wire CT operated TVM static compliant to UT Electricity

department standards.

42

2) Solar Irradiance: An integrating Pyranometer (Class-I) should be provided ,

with the sensor mounted in the plane of the array. Readout should be

integrated with data logging, system.

3) Wind Speed : An integrated wind speed measurement unit be provided.

Readout should be integrated with data logging, system.

4) Temperature Sensor: An integrated temp. sensor/sensors both for measuring

the module surface temp., invertor inside enclosure temp. and ambient to be

provided complete with readout integrated with the data logging system.

5) A data logging system (Hardware and software) for plant control and

monitoring shall be provided.

6) GSM Modem / Wi Fi modem in case GSM connectivity is used or Wireless

Router + modem in case Ethernet connection is being used for remote access

must be provided.

7) The plant Remote monitoring shall be carried out through integrated PCU OEM

make hardware and software for which the supplier to ensure supply of PCU OEM

make hardware and software.

8) All major parameters should be available on the digital bus and logging

facility for energy auditing through the internal microprocessor and can be read on

the digital front panel at any time the current values, previous values for up to a

month and the average values. The following parameters should be accessible via

the operating interface display.

AC Voltage

AC Output current

Output Power

DC Input Voltage

DC Input Current

Time Active

Time disabled

Time Idle

Battery charging and voltage

Invertor Status

43

Protective function limits (Viz-AC Over voltage, AC Under voltage, Over

frequency, Under frequency ground fault, PV starting voltage, PV stopping voltage,

Over voltage delay, Under voltage delay over frequency, Ground fault delay, PV

starting delay, PV stopping delay).

3.28 INVERTER/ARRAY SIZE RATIO

The Inverter continuous power rating shall be above 95% at full load.

4. Maximum Power Point Tracker (MPPT)

Maximum power point tracker shall be integrated in the Inverter to maximize

energy drawn from the array. The MPPT should be micro processor based to

minimize power losses. The details of working mechanism of MPPT shall be

mentioned.

8. Drawings & Manuals

2 copies of Engineering, electrical drawings and installation and O&M manuals are to

be supplied

Bidders shall provide complete technical data sheets for each equipment

giving details of the specifications along with make/makes in their bid along

with basic design of the power plant and power evacuation, along with

protection equipment. Approved ISI and reputed makes for equipment be used.

For complete electro-mechanical works, bidders shall supply complete design,

details and drawings for approval to PEDA before progressing with the

installation work.

9. Plant Control, data logger & plant monitoring unit:-

Computerized DC String/Array monitoring and AC output monitoring shall be provided as part of the inverter and/or string/array combiner box or separately.

String and array DC Voltage, Current and Power, Inverter AC output voltage and current (All 3 phases and lines), AC power (Active, Reactive and Apparent), Power

44

Factor and AC energy (All 3 phases and cumulative) and frequency shall be monitored.

Computerized AC energy monitoring shall be in addition to the digital AC energy meter.

The data shall be recorded in a common work sheet chronologically date wise. The data file shall be MS Excel compatible. The data shall be represented in both tabular and graphical form.

All instantaneous data shall be shown on the computer screen.

Software shall be provided for USB download and analysis of DC and AC parametric data for individual plant.

. Provision for Internet monitoring and download of data shall be also incorporated.

Remote Server and Software for centralized Internet monitoring system shall be also provided for download and analysis of cumulative data of all the plants and the data of the solar radiation and temperature monitoring system.

Ambient / Solar PV module back surface temperature shall be also monitored on continuous basis.

Simultaneous monitoring of DC and AC electrical voltage, current, power, energy and other data of the plant for correlation with solar and environment data shall be provided.

Remote Monitoring and data acquisition through Remote Monitoring System software at the owner /[PEDA Chandigarh] location with latest software/hardware configuration and service connectivity for online / real time data monitoring/control complete to be supplied and operation and maintenance/control to be ensured by the supplier. Provision for interfacing these data on [NAME OF THE ORGANISATION] server and portal in future shall be kept.

10. CABLES:-

Cables of appropriate size to be used in the system shall have the following

characteristics:

i. Shall meet IEC 60227/IS 694, IEC 60502/IS1554 standards

ii. Temp. Range: –10oC to +80oC.

iii. Voltage rating 660/1000V

iv. Excellent resistance to heat, cold, water, oil, abrasion, UV radiation

v. Flexible

vi. Sizes of cables between array interconnections, array to junction boxes, junction

boxes to Inverter etc. shall be so selected to keep the voltage drop (power loss) of the

entire solar system to the minimum. The cables (as per IS) should be insulated with a

special grade PVC compound formulated for outdoor use.

45

vii. Cable Routing/ Marking: All cable/wires are to be routed in a GI cable tray and suitably

tagged and marked with proper manner by good quality ferule or by other means so that

the cable easily identified.

viii. The Cable should be so selected that it should be compatible up to the life of the solar

PV panels i.e. 25years.

ix. The ratings given are approximate. Bidder to indicate size and length as per system

design requirement. All the cables required for the plant provided by the bidder. Any

change in cabling sizes if desired by the bidder/approved after citing appropriate reasons.

All cable schedules/layout drawings approved prior to installation.

x. Multi Strand, Annealed high conductivity copper conductor PVC type ‘A’ pressure

extruded insulation or XLPE insulation. Overall PVC/XLPE insulation for UV protection

Armoured cable for underground laying. All cable trays including covers to be provided.

All cables conform to latest edition of IEC/ equivalent BIS Standards as specified below:

BoS item / component Standard ,Description Standard Number Cables General Test and

Measuring Methods, PVC/XLPE insulated cables for working Voltage up to and including

1100 V ,UV resistant for outdoor installation IS /IEC 69947.

xi. The size of each type of DC cable selected shall be based on minimum voltage drop

however; the maximum drop shall be limited to 1%.

xii. The size of each type of AC cable selected shall be based on minimum voltage drop

however; the maximum drop shall be limited to 2 %.

8. JUNCTION BOXES (JBs)

a) The junction boxes are to be provided in the PV array for termination of connecting

cables. The J. Boxes (JBs) shall be made of GRP/FRP/Powder Coated Aluminium /cast

aluminium alloy with full dust, water & vermin proof arrangement. All wires/cables must be

terminated through cable lugs. The JBs shall be such that input & output termination can be

made through suitable cable glands.

b) Copper bus bars/terminal blocks housed in the junction box with suitable

termination threads Conforming to IP65 standard and IEC 62208 Hinged door with EPDM

rubber gasket to prevent water entry. Single / double compression cable glands. Provision

of earthings. It should be placed at 5 feet height or above for ease of accessibility.

46

c) Each Junction Box shall have High quality Suitable capacity Metal Oxide Varistors

(MOVs) / SPDs, suitable Reverse Blocking Diodes. The Junction Boxes shall have suitable

arrangement monitoring and disconnection for each of the groups.

d) Suitable markings shall be provided on the bus bar for easy identification and the

cable ferrules must be fitted at the cable termination points for identification

9.. DC DISTRIBUTION BOARD:

a) DC Distribution panel to receive the DC output from the array field.

b) DC DPBs shall have sheet from enclosure of dust & vermin proof conform to IP 65

protection. The bus bars are made of copper of desired size. Suitable capacity MCBs/MCCB

shall be provided for controlling the DC power output to the PCU along with necessary

surge arrestors.

10. AC DISTRIBUTION PANEL BOARD:

a) AC Distribution Panel Board (DPB) shall control the AC power from PCU/ inverter,

and should have necessary surge arrestors. Interconnection from ACDB to mains at LT Bus

bar while in grid tied mode.

b) All switches and the circuit breakers, connectors should conform to IEC 60947,

part I, II and III/ IS60947 part I, II and III.

c) The changeover switches, cabling work should be undertaken by the bidder as

part of the project.

d) All the Panel’s shall be metal clad, totally enclosed, rigid, floor mounted, air -

insulated, cubical type suitable for operation on three phase / single phase, 415 or 230

volts, 50 Hz

e) The panels shall be designed for minimum expected ambient temperature of 45

degree Celsius, 80 percent humidity and dusty weather.

f) All indoor panels will have protection of IP54 or better. All outdoor panels will have

protection of IP65 or better.

g) Should conform to Indian Electricity Act and rules (till last amendment).

h) All the 415 AC or 230 volts devices / equipment like bus support insulators, circuit

breakers, SPDs, VTs etc., mounted inside the switchgear shall be suitable for continuous

operation and satisfactory performance under the following supply conditions

Variation in supply voltage

+/- 10 %

47

Variation in supply frequency

+/- 3 Hz

11. PROTECTIONS

The system should be provided with all necessary protections like earthing, Lightning,

and grid islanding as follows:

10.1. LIGHTNING PROTECTION

The SPV power plants shall be provided with lightning &overvoltage protection. The

main aim in this protection shall be to reduce the over voltage to a tolerable value before it

reaches the PV or other sub system components. The source of over voltage can be

lightning, atmosphere disturbances etc The entire space occupying the SPV array shall be

suitably protected against Lightning by deploying required number of Lightning Arrestors.

Lightning protection should be provided as per IEC 62305standard. The protection against

induced high-voltages shall be provided by the use of metal oxide varistors (MOVs) and

suitable earthing such that induced transients find an alternate route to earth.

10.2. SURGE PROTECTION

Internal surge protection shall consist of three MOV type surge-arrestors connected

from +ve and –ve terminals to earth (via Y arrangement)

10.3 EARTHING PROTECTION

i. Each array structure of the PV yard should be grounded/ earthed properly as per

IS:3043-1987. In addition the lighting arrester/masts should also be earthed inside the array

field. Earth Resistance shall be tested in presence of the representative of Department as

and when required after earthing by calibrated earth tester. PCU, ACDB and DCDB should

also be earthed properly.

ii. Earth resistance shall not be more than 5 ohms. It shall be ensured that all the

earthing points are bonded together to make them at the same potential

12. FIRE EXTINGUISHERS:

The firefighting system for the proposed power plant for fire protection shall be

consisting of:

a) Portable fire extinguishers in the control room for fire caused by electrical short

circuits

b) Sand buckets in the control room

48

c) The installation of Fire Extinguishers should confirm to TAC regulations and BIS

standards. The fire extinguishers shall be provided in the control room housing PCUs as

well as on the Roof or site where the PV arrays have been installed.

12. BATTERY BANK :

The battery bank will provide the backup/regular power as per design engineering

and as per IEC 61427/ IS 1651/ IS 13369/ IS 15549 standard/ codes.

Storage capacity: 120 V, 200 Ah or 240 V 100 AH at C/10 or equivalent

Type: Tubular Gel VRLA Type Battery

The batteries shall be designed for operating in ambient temperature of Site. The

batteries shall consist of individual 2V cells, which can be carried separately with

ease while transporting and Battery Bank Stand, standard tools & tackles as per

manufacture’s recommendations.

Battery interconnecting links shall be provided for interconnecting the cells in series

and in parallel as needed. Connectors for inter cell connection (series / parallel) shall

be maintenance free screws. Insulated terminal covers shall be provided.

13. . Quality and adaptability of the equipment:

Bidders must verify the grid behavior, solar insolation levels, general site conditions

on their own before bidding, the bidder shall accordingly ensure that the equipment

and the design submitted, shall be able to perform as per guaranteed performance

levels in the available site conditions. The design of the plant and the equipment

offered by the bidders shall be evaluated for its quality and adaptability to the site

conditions based on the purchasers past experience, projects earlier executed by the

bidders and from other sources. Bidders must submit detailed technical operational

parameters and latest plant performance indicators and status complete with the

clients address and contact no’s. with regard to projects of similar nature already

executed.

49

SECTION V

5. Bid Form and other Formats

50

Annexure-I

LIST OF DOCUMENTS TO BE ENCLOSED WITH THE BID.

i) Part-I-Techno-commercial Bid

The Techno-commercial bid Part-I of tender shall be furnished complete in all

respects and documents mentioned therein including the scanned copies of the following

documents should be submitted.

a) Forwarding letter

b) Manufacturer’s authorization letter incase bid is being submitted by supplier.

c) Non debarring/black listing certificate.

d) Copies of IEC certification

e) Bid document cost 5 000/-.

f) Bid processing fee 2247/-.

g) Earnest money deposit of Rs. 100000/-

h) Performance statement form

i) Valid test report

(i) Test report of SPV module

(ii) Test report of PCU

j) Photocopies of satisfactory performance reports of systems supplied to state nodal

agencies/ Govt. departments and other organizations along with the copies of

purchase orders

k) Annual turnover.

l) Balance Sheet.

51

PROFORMA-I

Format for forwarding letter

(To be submitted /uploaded by bidders on the official letter head of the company)

No. Dated:-

To

The Director

Punjab Energy Development Agency

Plot No 1 &2, Sector 33D, Chandigarh

Subject:- Offer in response to Notice inviting Tender for supply, installation and

commissioning of SPV Modules and Power Conditioning Unit and

warranty conditions given in the bid document at PEDA Office

Chandigarh.

Sir,

We here by submit our offer in compliance with terms and conditions of the e-

tender Notice PEDA/2017-18/03 as specified, the offer has been submitted

a) That we are submitting this offer under the above mentioned notice after

having fully read and understood the nature of the work and having carefully

noted all the specifications, terms and conditions laid down in the tender

document.

b) That we have never been debarred from executing similar type of work by

any central/state/public sector undertaking/department.

c) That we shall execute the work as per specifications, terms and conditions of

the tender document.

52

d) That our offer shall remain valid for placement of purchase order/ orders for

90 days after the bid opening date.

e) We are not involved in any major litigation that may have an impact on the

delivery installation & commissioning of the project under this contract

f) I have read and accepted all the terms and conditions of DNIT.

Yours faithfully,

Proprietor

(………..)

Name, Seal &Signature

(Authorized Signatory)

53

PROFORMA-II

MANUFACTURERS' AUTHORIZATION FORM

No. dated

To

Director

Punjab Energy Development Agency

Chandigarh

Dear Sir:

IFB No. ___________________

We who are established and reputable

manufacturers of ________________________ (name & descriptions of goods

offered) having factories at (address of factory) do hereby authorize M/s

___________________ (Name and address of Agent) to submit a bid, and sign the

contract with you for the goods manufactured by us against the above IFB.

We hereby extend our full guarantee and warranty for the goods and

services offered for supply by the above firm against this IFB.

Yours faithfully,

(Name)

(Name of manufacturers)

Note: This letter of authority should be on the letterhead of the manufacturer and

should be signed by a person competent and having the power of attorney to legally

bind the manufacturer. It should be included by the Bidder in its bid.

(The list of items for which this is required should be indicated by Purchaser).

54

PROFORMA-III

TURNOVER RECORD FORM

Name of Bidder:

Annual turnover data for past three years

Sr. No. Year Turnover (Rs. In Lacs) Profit Loss

1 2 3 4 5

1. 2014-15

2. 2015-16

3. 2016-17

Signature with seal of bidder

Note:

1. Bidder must complete the information in this form.

2. The information provided shall be certified by Chartered Accountant and supported by Audited Balance

Sheets.

55

.

Performa IV

TECHNICAL DETAIL FORM

S.No. ITEM PARTICULARS

1. SOLAR PHOTOVOLTAIC MODULES

1.1 MANUFACTURER

1.2 SIZE

1.3 TESTING AND QUALIFYING

STANDARDS (Attach Certificates)

1.4 Pnom

1.5 P max

1.6 I mp

1.7 V mp

1.8 CELL EFFICIENCY

1.9 No. of cells in a module

1.10 Warranty offered (Attach Certificate)

2 INVERTERS

2.1 TYPE

2.2 AC Output Voltage

2.3 DC input voltage range

2.4 DC operating voltage

2.5 Continuous rating

2.6 Grid Voltage Tracking range

2.7 Grid Frequency tracking range

2.8 Grid Phase imbalance

2.9 Efficiency

2.10 Operating temperature range

2.11 Power control

2.12 Protection features

56

2.13 Overload capacity

2.14 Total harmonic distortion

2.15 Islanding protection

2.16 Ingress protection

2.17 Hardware platform

2.18 DC input overload capacity

2.19 Electronic metering accuracy

2.20 Data logger accuracy

3 Battery

3.1 Type

3.2 Manufacturers name

3.3 Capacity Ah

3.4 DOD %

3.5 Rated normal voltage

3.6 Rated maximum voltage

3.7 Rated minimum voltage

3.8 Applicable standard

3.9 Ampere hour efficiency

Signature of the Bidder ___________________________

Business Address ______________________________

57

Performa V

PERFORMANCE STATEMENT FORM

PROFORMA FOR PERFORMANCE STATEMENT (for a period of last three years)

Bid no. _____________________________ Date of opening ________________________

Name of the firm

_________________________________________________________________________________

Order

placed by

(full

address of

purchaser)

Order

no. and

date

Description

and

quantity of

ordered

equipment

Value

of order

Date of

completion of

delivery

Remarks

indicating

reasons for

late

delivery, if

any

Has the

equipment been

satisfactorily

functioning?

(attach a

certificate from

the purchaser

/consignee)

As per

contract

Actual

1 2 3 4 5 6 7 8

Signature and seal of the bidder :

___________________________________________

58

Performa-VI

Performance Bank Guarantee FORM

(To be stamped in accordance with Stamp Act if any, of the Country of the Issuing Bank)

To: (Name of Purchaser)

WHEREAS ................................................................... (Name of Supplier)

(hereinafter called "the Supplier") has undertaken , in pursuance of Contract No................. dated,........... 20...

to supply...................... .................................................(Description of Goods and Services) (hereinafter called

"the Contract").

AND WHEREAS it has been stipulated by you in the said Contract that the Supplier shall furnish you with a

Bank Guarantee by a recognized bank for the sum specified therein as security for compliance with the

Supplier's performance obligations in accordance with the Contract.

AND WHEREAS we have agreed to give the Supplier a Guarantee:

THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the Supplier, up

to a total of ................................... ........................................ (Amount of the Guarantee in Words and

Figures) and we undertake to pay you, upon your first written demand declaring the Supplier to be in default

under the Contract and without cavil or argument, any sum or sums within the limit of ................................

(Amount of Guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your

demand or the sum specified therein.

This guarantee is valid until the ........day of...................20......

Signature and Seal of Guarantors

....................................................................

Date....................................................20.....

....................................................................

59

....................................................................

Address:.......................................................

....................................................................

....................................................................

60

Performa 7. CERTIFICATE FOR ISSUE BY THE PURCHASER

AFTER SUCCESSFUL COMMISSIONING OF EQUIPMENT

[This is to be attached for supply, erection, supervision of erection contacts only]

No. Date :

M/s

Sub: Certificate of commissioning of equipment

1.This is to certify that the equipment as detailed below has/have been received in good condition along with

all the standard and special accessories) and a set of spares in accordance with the Contract/Specifications.

The same has been installed and commissioned.

(a) Contract No._________________ dated ______________________

(b) Description of the equipments _______________________________

(c) Plant Nos. _______________________________________________

(d) Quantity ________________________________________________

(e) Date of commissioning _____________________

2. Details of accessories/spares not yet supplied and recoveries to be made on that account:

S.No. Description Amount to be recovered

3.The proving test has been done to our entire satisfaction and operators have been trained to operate the

plant.

4.The supplier has fulfilled his contractual obligations satisfactorily.

61

5.The amount of recovery on account of non-supply of accessories and spares is given under Para No. 2.

6. The amount of recovery on account of failure of the supplier to meet his contractual obligations is as

indicated in endorsement of the letter.

Signature _______________________

Name _______________________

Designation with stamp

62

PERFORMA 8. BANK GUARANTEE FOR ADVANCE PAYMENT

(To be stamped in accordance with Stamp Act if any, of the Country of the Issuing Bank)

To: (name of Purchaser)

(address of Purchaser)

(name of Contract)

Gentlemen:

In accordance with the provisions of the Special Conditions of Contract, which amends Clause 16 of the

General Conditions of Contract to provide for advance payment, _______________________ (name and

address of Supplier) (hereinafter called "the supplier") shall deposit with the Purchaser a bank guarantee to

guarantee his proper and faithful performance under the said Clause of the Contract in an amount of

(amount of guarantee*(in figures and words).

We, the (bank or financial institution), as instructed by the Supplier, agree

unconditionally and irrevocably to guarantee as primary obligator and not as Surety merely, the payment to

the Purchaser on his first demand without whatsoever right of objection on our part and without his first

claim to the Supplier, in the amount not exceeding (amount of guarantee*in

figures and words).

We further agree that no change or addition to or other modification of the terms of the Contract to be

performed thereunder or of any of the Contract documents which may be made between the Purchaser and

the Supplier, shall in any way release us from any liability under this guarantee, and we hereby waive notice

of any such change, addition or modification.

This guarantee shall remain valid and in full effect from the date of the advance payment received by the

Supplier under the contract until _______________ (date).

63

Yours truly,

Signature and seal :

Name of bank/

financial institution :

Address :

Date :

____________________

*An amount is to be inserted by the bank or financial institution representing the amount of the Advance

Payment.

(Please see Clause 13.3(a) of Instructions to Bidders)

64

SECTION VI

6. SCOPE OF MAINTENANCE OF POWER PLANT

65

Scope of maintenance of SPV power plant for a period of 5 years from date of

commissioning

.

Regular maintenance of the SPV Power Plant for a period of 5 years after commissioning along with

supply of consumable items as and when necessary and submission of monthly performance data of

the power plant shall come, under the maintenance contract. Complete maintenance of the plant has

to be carried out by the successful bidding company and can not be sublet to any third party.

The maintenance schedule of the SPV power plant during the 5 years contract period shall be as

detailed below :

1. 5 years maintenance period shall begin on the date of actual commissioning of the power

plant. The requisite number of qualified and trained personnel are required to be deputed .

2. The deputed personnel shall be qualified and well trained so that they can handle any type of

operation hazard quickly and timely.

3. The deputed personnel shall have to keep daily log sheet for the power plant as per format to

be supplied after commissioning of the power plant.

4. The deputed personnel shall be in a position to check and test all the equipment regularly,

so that, preventive actions, if any, could be taken well in advance to save any equipment from

damage. Any abnormal behavior of any equipment shall be brought to the notice of PEDA

immediately for appropriate action.

5. The deputed personnel shall keep clean the power plant in all time.

6. Normal and preventive maintenance such as cleaning of module, tightening of all electrical

connections, of the Grid Tied Solar Rooftop Power Plants are also the duties of the deputed

personnel during maintenance visits i.e after 15 days .

7. During maintenance period of five years of the power plant, if there is any loss or damage of

any component of the power plant due to miss management/miss handling or due to any other

reasons, what-so-ever, the supplier shall be responsible for immediate

replacement/rectification. The damaged component may be repaired, if it is understood after

examination that after repairing performance of the component shall not be degraded,

otherwise the defective component shall have to be replaced by new one without any extra

cost.

8. List of Spare parts & measuring instruments which are to be supplied along with the systems

are given in Annexure II. These spares are the property of the purchaser and the contractor will

use these spares sparingly with express permission of the purchaser in case of emergency

breakdowns, however, the contractor will have to refill the used spares within one month of

draw down. All the spares inventory of the purchaser has to be fully refilled with new and

66

unused spares at the time of handing over of the plant after completion of the 5 years of O&M

of the plant by the contractor in case of non-compliance, the purchaser will refill these spares

with new ones at the cost of the contractor.

9. Maintenance Instructions :

10,1 Successful bidder should furnish the routine maintenance reports within 15 days at the end

of each maintenance period as mentioned above. Failure to do so, it will be presumed that no

maintenance works were carried out by Successful Bidder and Maintenance Charges will not be

released or BG or any pending payment will be en-cashed as the case may be.

10.2 Proper maintenance of the plant shall be carried out by the contractor during the maintenance

period of 60 months with 6 monthly/annual review checkup of plant and equipment in detail with

purchaser.

10.3 Properly qualified and trained personnel well versed in O& M of SPV plants and knowledge of

computers with approval from purchaser shall be deployed at site for operation & maintenance.

10.4 Proper repainting, re coating of exposed surfaces to prevent rusting & replacement of worn

out parts shall be carried out along with the maintenance of the INVERTER.

Supplier shall depute on engineer of their company for the operation and maintenance of the

plant who shall be fully responsible for the complete O&M and optimum operation of the plant.

The name and contact nos. of this engineer shall be notified to the purchaser, for the purpose of

contact, responsibility and correspondence with regard to all trouble shooting.

Replacement & repair of damaged parts shall be carried out immediately during the O&M period

so as to ensure at least 95% uptime.

Plant operation reports in a format prescribed by the purchaser shall be furnished by the supplier

on a weekly and monthly basis.

Plant shall be operated as per the standard IER practices to ensure proper safety measures.

Proper data logs and records shall be maintained at the plant office with regard to generation,

efficiency, solar radiation, grid conditions and power fed to the grid which shall be supplied on

demand to the purchaser.

The supplier shall ensure replacement of worn out parts and components during the operation &

maintenance period for which purpose the supplier shall carry and maintain minimum inventory

levels of spares at the plant and at its works.

In case of delay in repair & maintenance and non observance of purchasers O&M schedules, the

purchaser shall have the right to impose any penalties including forfeiture of performance

security.

Round the clock maintenance (routine, preventive, breakdown and capital maintenance)

of complete plant and equipment’s including SPV Array, INVERTER, batteries ,data logging

system shall be carried out by the supplier in accordance with manufacturer’s instructions,

manufacturers procedures, relevant safety codes, Indian Electricity Act, Indian Electricity Rules,

purchaser’s instructions, prudent utility practices etc.

10.5 Routine, Preventive, Breakdown & Capital Maintenance:

Routine and preventive maintenance shall include such checks and maintenance activities

round the clock on hourly, weekly, fortnightly, monthly, quarterly, half yearly, and yearly basis

which are required to be carried out on all the components of the power plant to minimize

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breakdowns and to ensure smooth and trouble free running of the power plant. The supplier

shall be responsible to carry out routine and preventive maintenance and replacement of each

and every component / equipment of the power plant and he shall provide all labour, material,

consumables etc. for routine and preventive maintenance at his own cost.

Breakdown maintenance shall mean the maintenance activity including repairs and replacement of

any component or equipment of the power plant which is not covered by routine and preventive

maintenance and which is required to be carried out as a result of sudden failure/breakdown of that

particular component or equipment while the plant is running. The supplier shall be responsible to

carry out breakdown maintenance of each and every component of the power plant and he shall

provide the required manpower, materials, consumables, components or equipment etc. for

breakdown maintenance at his own cost irrespective of the reasons of the breakdown/failure.

Capital maintenance shall mean the major overhaul of any component or equipment of the power

plant which is not covered by routine, preventive and breakdown maintenance which may become

necessary on account of excessive wear & tear, aging, which needs repair/replacement. The capital

maintenance of power plant and all civil structures shall normally be planned to be carried out on an

annual basis. For this purpose a joint inspection by the supplier and purchaser shall be carried out of

all the major components of the power plant, about two months in advance of the annual

maintenance period, in order to ascertain as to which components of the power plant require capital

maintenance. In this regard the decision of the purchaser will be final and binding. However, if the

condition of any plant and component warrants its capital maintenance at any other time, a joint

inspection of the purchaser and supplier shall be carried out immediately on occurrence of such

situation and capital maintenance shall be carried out by arranging the shutdown of the plant/part of

the plant, if required, in consultation with concerned authorities. The decision of the purchaser shall

be final and binding.

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Annexure II

List of Min. Spare Parts for each power plant

Sno Item Description Quantity ( nos)

1 SPV Module 0.5% of total numbers of modules

2 Power Conditioning Systems Necessary spares for 5 years of

operation with min. 2 sets of spares

to be kept at plant site. List must be

got approved from the

purchaser/implementing agency.

3 Miscellaneous (cable, fuses/HRC

fuses, screws, soldering material,

wall grips, lugs etc please specify)

Required 5 years of operation

Tools and Measuring instruments

Sno Item Description Quantity ( nos)

1 Digital Multimeter and clamp meter (Fluke /

Motvane)

1 no. each

2 Screw Driver set (Taparia / Eastman) 2 sets

3 Spanner set (Taparia / Eastman) 2 sets

4 Soldering Iron (Philips) 2

Note: Bidders must get the list of spares being supplied approved from the purchaser before supply.