bid document - punjab energy development agency · solar passive complex plot no. 1&2 ,...

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BID

DOCUMENT

FOR

DEVELOPMENT OF

SAS NAGAR, MOHALI

AS SOLAR CITY

IN PUNJAB

Punjab Energy Development Agency(PEDA) Plot No. 1& 2, Sector 33D, Chandigarh

Ph.: 0172-2667007, 2663382 Fax : 0172 – 2662865 [email protected]

mailto:[email protected]

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TABLE OF CONTENTS

S.NO INDEX PAGE NO

1 Critical Information 3

2 Detail of Terms and conditions 4-9

3 Scope of work 10

4 Form 1 Company profile 11

5 Form 2 Experience 12

6 Form 3 Declaration letter 13

7 Form 4 Financial Bid 14

8 Guidelines 15

9 Financial Provisions 17

10 MNRE Guidelines 22-27

Bidding document issued to M/s _________________________________________________________

___________________________________________________________________________________

Payment of Rs.1000/- received vide cash receipt/ Bank Draft No. ______________________________

Dated__________________ (Bank Draft to be issued in favour of Director, Punjab Energy Development

Agency, payable at Chandigarh.

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Critical Information

1 Last date & time for receipt of

complete bids

03.10.2017 upto 3.00 PM

2 Date & Time for opening of

Techno- Commercial bids

03.10.2017 at 3.30 PM

3 Bid Security Rs.25,000/- (Rupees Twenty Five

Thousand) in favour of PEDA payable at

Chandigarh in the form of Demand Draft

(Refundable)

4 Bid Document fee Rupees one thousand in favour of PEDA

payable at Chandigarh in the form of

Demand Draft.( Non refundable)

5 Place of opening bids Punjab Energy Development Agency

Solar passive Complex

Plot No. 1&2 , Sector-33 D, Chandigarh

6 Contact person for any query Chief Manager (Projects)

Punjab Energy Development Agency,

Solar Passive Complex,

Plot No.1&2, Sector-33D, Chandigarh

Ph. 0172-2663328

Fax 0172-2662865

E-mail: [email protected]

mailto:[email protected]

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DETAILS OF TERMS AND CONDITIONS 1. BID OBJECTIVE:-

PEDA intends to develop SAS Nagar, Mohali City as solar city as per the guidelines laid by MNRE,GOI. PEDA therefore, invites sealed offers/bids from the experienced consultants / consortia for calling rates for preparing Master Plan with detailed action plan for various activities, five nos. Detail Project Reports for Pilot Projects in the city, other DPRs and oversight of implementation during three years for development of SAS Nagar, Mohali City as solar city as per the specifications, guidelines, terms & conditions.

2. SUBMISSION OF BIDS:- The bid shall be submitted in two parts as directed below:- PART -1 Techno Commercial Bid- PART A Rs. 25,000/-

This part shall contain the Bid security of Rs.25,000/- Techno commercial bid also to contain all technical bid documents.

PART -2 Price Bid – PART B

This part shall contain the price bid. This part will be opened only after acceptance of Techno Commercial Bids.

3 Procedure for Submission of bid

The Bidder (individual or as consortium) should submit the Technical and Financial Bid.

4 DOCUMENTS COMPRISING THE BIDS

The bids prepared by the bidder / consortium shall comprise of the following documents: 1. Tender document fee of Rs. 1,000/- 2. EMD of Rs. 25,000/- 3. Company Profile 4. Details of similar experience supported with relevant Work Orders / Agreements /

Completion Certificates. Summary sheet of experience should contain details of the Project, Project Cost, Client Name and Contact Number, Any other relevant information.

5. CVs of experts 6. Evidence of Office in Chandigarh / Punjab 7. Power of Attorney / Board Resolution in favour of Authorized Signatory 8. Copy of Certificate of Incorporation 9. Copy of PAN / TAN 10. Copy of GST Registration Certificate

Price Bid –

i. Price Bid should be submitted online through e-tendering portal of Punjab Government

ii. PUNJAB ENERGY DEVELOPMENT AGENCY shall not be responsible for non-

receipt / non-delivery of the bid due to any reason whatsoever. Bidders are advised to study the bid document carefully. Submission of bid shall be deemed

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to have been done after careful study and examination of the bid document with full understanding of its implications.

5. TERMS & CONDITIONS

The details of the offer shall be as under:- i. The offer shall be received by 15.00 hours of 03 oct 2017 positively. No tender shall

be accepted after this time and date for whatsoever reasons. The techno commercial bids shall be opened on the 03 September at 15.30 hours. Physical copies of the Demand Drafts must reach PEDA before the due date. PEDA will not be responsible for any delay in receipt of enquiry in this office due to any reason, whatsoever. The enquiry received after due date and time shall not be considered. The price bid of technically qualified bidders only shall be opened at a later date which will be intimated by Fax/ E-mail.

ii The complete bid shall be furnished in two parts as mentioned at clause no 2. iii The offer should be valid for three months after date of the opening of the price

bid. iv. Bid Security amounting to Rs.25,000.00 (Rupees twenty five thousand only) shall

be furnished in the form of DD only, drawn in favour of PEDA, payable on any nationalized bank at Chandigarh.

vi. PEDA reserves the right for rejection of any or all tenders / in part or full thereof, without assigning any reason whatsoever.

6. TIME SCHEDULE

Completion period: The scope of services shall be completed within a period of ten months from the date of placement of work order on the successful bidder, with submission of deliverable as follows:

Detailed master plan inclusive of Roadmap/Action plan and 5 Nos Detailed Project Reports for various activities.

i) Draft copy - within seven months from the date of placing of work order in 4 hard

copies with CD. ii) Final copy - within two months from the date of acceptance of the draft copy by

PEDA along with four hard copies Oversight of implementation shall however be carried out over a period of 3 years. 7. TERMS OF PAYMENT

The consultant shall quote a lump sum fee in Indian Rupees inclusive of all charges, taxes/ duties etc and taxes but excluding GST which shall be payable extra as per prevailing rates. The fee shall be payable as under:

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- On signing of Contract – 10% of the work order value - On submission of draft copy of master plan – 20% of the work order value - On submission of 5 draft Detailed Project Reports - 10% of the work order

value within 15 days. - After acceptance of final copy of master plan with Detailed Project Reports by PEDA- 10% of the work order value within 15 days. - On submission of other DPRs – 10% - On approval of other DPRs – 10% - 30% in monthly installments over a period of 3 years.

8. PENALTY FOR DELAY & TERMINATION

Any delay in submission of the final master plan from the specified/agreed time schedule shall attract a penalty @ 1% per week of the work order value subject to the maximum limit of 10% and on reaching of maximum penalty limit, PEDA shall have the option to terminate the work order and forfeit the performance security amount. However, under force majeure condition time extension may be granted with permission of competent authority.

9. Techno Commercial Bid

The techno commercial bid must be submitted in annexure -X along with bid security and all other required document as earlier detailed in Clause 4.

10 Price Bid i. The quoted price must be written in both figures and words in capital letters. ii For award of contract, technically acceptable & the bidder scoring highest on Quality

and Cost Based Selection Criteria would be selected as the successful bidder. iii PEDA reserves the right to accept or reject any/all offers without assigning any reason

thereof/decrease the quantum of job. The quoted rates shall apply and cover the work to be carried out.

iv The price bid / offers received from consulting organization shall be evaluated. v. Any deviations/ interlineations from the existing terms & conditions of the bid shall lead

to rejection of the price bid.

11 BID EVALUATION

A) Preliminary Scrutiny

Preliminary scrutiny of the bid will be made to determine whether they are complete, whether required bid security have been furnished, whether the documents have been properly signed, and whether the bids are generally in order. Bid not conforming to such preliminary requirements will be prima facie rejected.

B) TECHNO COMMERCIAL QUALIFICATION CRITERIA:

The Company / Consortia (maximum 2 members) interested in being considered for this project must fulfill the following criteria:

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Should be a firm/company registered/incorporated in India, registered with Registrar of Companies & must have PAN/TAN No. In case of Consortia the Lead Member must be Registered with Registrar of Companies

Bidder / Consortia must have a minimum annual turnover of atleast 20 lakhs in any one of the last 2 financial years.

Should have a valid GST Registration Number.

Experience in Solar Projects/CDM Project/ Energy Audits / Cluster Development/ consultancy work and preparation of DPRs with details of the projects/ consultancy assignments carried out.

Should have experience in working with Governments and Public Sector Undertakings

Should not be involved in any major litigation that may have an impact of affecting or compromising the delivery of services as required under this contract.

Should not be black-listed by any Central / State Government / Public Sector Undertaking in India.

The Consultant is required to submit CVs of Experts along with the

proposal.

Team Leader – Renewable Energy Expert – B.Tech. Electrical and MBA in

Finance with 10 year experience, Certified Energy Auditor from BEE. The Team

Leader must have worked on atleast 5 Solar Cities.

Finance Expert – Engineer with MBA in Finance with 10 year experience in

financial and project structuring.

The consultant shall deploy adequate qualified additional staff at various stages of

the project as per project requirements.

C) EVALUATION OF TECHNO COMMERCIAL BIDS

The bids would be evaluated on the basis of the techno commercial qualification criteria and

financial position of company in the areas mentioned above on the basis of marking system

given below.

Evaluation of Proposals shall be on Quality and Cost Based Selection (QCBS)

Basis. Technical Proposal shall be given 70% weightage and Financial Proposal

shall be given 30% weightage.

In the first stage, Technical Proposals will be evaluated and any deficiency found

in the proposal or misrepresentation, it shall be rejected. Technical Proposals shall

be evaluated as per below marking system.

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Sr. No. Qualification Criteria Maximum

Marks

A

Experience in Solar Projects/CDM Project/ Energy Audits

/ Cluster Development / consultancy work and preparation

of DPRs with details of the projects/ consultancy

assignments

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B CVs of Key Personnel 35

B1 Team Leader 20

B2 Finance Expert 15

C

Annual Turnover Criteria of the firm –

Minimum Turnover of Rs. 20 lakhs in any one of

the last 2 financial years

Submissions:

Relevant supporting documents / auditors

certificate

Marking Criteria as follows:

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C1 Rs. 20 lakhs to Rs. 30 lakhs 10

C2 Above Rs. 30 lakhs 20

D Approach Methodology 25

Total 100

Financial Proposals of only those bidders shall be opened who score more than 60

marks in technical evaluation.

However, PUNJAB ENERGY DEVELOPMENT AGENCY in its sole/absolute discretion can apply whatever criteria deemed appropriate in determining the responsiveness of the bid submitted by the respondents. D) PRICE BID OPENING AND EVALUATION

The price bid for all technically-qualified bidders will be opened on later date which shall be intimated. The LOI and work order will be awarded to the bidder scoring highest marks in accordance with Quality and Cost Based Selection Criteria as outlined hereunder.

In the second stage, the financial evaluation will be done on the basis of amount

quoted. L1 bidder shall be awarded 100 marks and all other bidders shall be

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awarded marks on prorate basis.

Financial Score (SF) = 100 x FL/F

Where,

F = Total Fee quoted by the bidder whose bid is under evaluation

FL = Fee quoted by the L1.

Final score shall be calculated as below:

S = ST x 70% + SF x 30%

Where,

S = Weighted Average Score

ST = Technical Score

SF = Financial Score

The Bidder scoring the highest Weighted Average Score (S) shall be the

successful bidder.

12 ACCEPTANCE OF TENDER

PEDA is not bound to accept the lowest bid or any other bid. PEDA reserves the right to reject any incomplete offer and may not ask for any clarification/ supplementation on original submission.

13 LETTER OF INTENT & WORK ORDER

The consultancy organization shall have to accept the letter of Intent within 20 days from the date of placement of letter of intent. Work order shall only be placed after the acceptance of letter of intent and submission of performance security.

14. DISPUTE RESOLUTION Any dispute out of the contract, which cannot be amicably settled between the parties, shall be referred to adjudication/arbitration in accordance with the Indian Arbitration Act -1996.

15. LAW GOVERNING THE CONTRACT The contract shall be governed by the Laws prevailing and subject to jurisdiction in the High Court of Punjab and Haryana, Chandigarh

16. TAXES & DUTIES All taxes inclusive of payments shall be made after deduction of applicable taxes.

CHIEF MANAGER (Projects) , PEDA

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SCOPE OF WORK

PEDA intends to develop SAS Nagar, Mohali City as Solar City under the

programme of MNRE “Development of Solar Cities”.

PEDA invites sealed offers for rates for preparing master plan with detailed action plan and

Detailed Project Report (Road map), monitoring execution for 3 years for various activities

for the year development of SAS Nagar, Mohali City as solar city as per the specifications,

guidelines, terms & conditions of MNRE/PEDA under the programme of “Development of

Solar Cities”.

The master plan including detailed action plan (road map) shall be strictly as per the

following guidelines as appended herewith:-

01. Guidelines for implementation of programme on development of solar cities. 02. Indicative guidelines for preparing master plan & organizing other activities for the

city to be developed as solar city (Annexure-I) 03. Indicative measures to be taken for developing solar city (Annexure-II). 04. Renewable energy devices/systems/projects and energy conservation measures

that can help to bring about reduction in consumption of conventional energy (Annexure-III).

05. MNRE programme on “Development of Solar Cities” guidelines for preparing of action plan as per the prescribed format of MNRE. The master plan shall be complete in all respects including year wise project cost, techno-economic viability, implementation strategy etc.

06 Consultant/ company retained shall be fully responsible for preparation of this master plan for which purpose any number of visits to the shortlisted cities, organizing meetings with stake holders / any other institutions till the completion of the total work order value.

07. 5 Nos Detailed Project Reports of Govt. Buildings are also prepared for installation & commissioning of various Renewable Energy systems/ projects during in the next three years.

08. Consultant may be required to prepare other DPRs related to identified projects 09. Consultant is required to oversee the implementation for next 3 years.

The master plan shall also cover the expenditure proposed to be incurred

during the F.Y. 2017-18, 2018-19 and 2019-20 for implementation of sector wise/

project wise / budget and setting up of solar city cell, other promotional activities etc

under the Solar City Development Program.

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BID FORMS

COMPANY PROFILE 1 Name of applicant with full

address

2 Chandigarh / Punjab Office Address

3 Tel. No.

5 Email

6 Whether the firm is a Registered Partnership firm, Private Limited Company or a Public Limited

Company.

7 Name and address of the

Authorized Signatory

8 Place of Business (States of India)

9 PAN Number

10 GST Registration Number

11 Turnover in last 3 Financial Years (CA

Certificate mandatory)

Signature of Authorized Signatory of Applicant (s)

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EXPERIENCE IN CONSULTANCY SERVICES S. No. Client organization

under whom work was carried out

Financial

Year

Project Description

Cost of

Project (Lakhs INR)

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

TOTAL

Signature of Authorized Signatory of Applicant (s)

C:\Users\peda\Desktop\SOLAR CITY\DNIT for Solar city-Mohali-07 sep 17.doc

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Déclaration Letter.

Declaration Letter on official letter head stating the following:

i. We are not involved in any major litigation that may have an

impact of affecting or compromising the delivery of services as

required under this contract

ii. We are not black-listed by any Central / State Government /

Public Sector Undertaking in India

Authorized Signatory Company seal


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Financial Bid

Sr. No. Name of Work

Cost to be quoted by vender (incl. of all taxes)

1 For preparing Master Plan with detailed action plan for development of SAS Nagar Mohali as Solar city for various activities like procedure, Modes operandi, expenditure etc for over sight of implementation ,setting up of Solar city cell, other promotional activities etc as per the scope of work, Specifications, guidelines, terms and conditions etc given by MNRE/PEDA

2 For preparing of 5 Nos Detailed Project Reports for pilot projects under Solar City , SAS Nagar, Mohali


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Guidelines for implementation of the programme on “Development of Solar Cities”

1.0 Background About 30% (285.35 million people, 2001 census) of the Indian population resides in urban

areas. In post-independence era while population of India has grown three times, the urban

population has grown five times. Urban areas are heavily dependant on fossil fuels (often imported), for the maintenance of essential public services, for powering homes, transport systems, infrastructure, industry and commerce. The fossil fuels are increasingly becoming more expensive due to scarcity of fuel and increase in demand. In addition to this, the environmental and social impacts of the consumption of fossil fuels are increasingly becoming a concern. These impacts include air pollution, global warming, waste disposal problems, land degradation and the depletion of natural resources.

Urbanization and economic development are leading to a rapid rise in energy demand in urban areas. Urban areas have emerged as one of the biggest sources of Green House Gas (GHG) emissions, with buildings alone contributing to around 40% of the total GHG emissions. As per latest UN report one million people are moving to urban areas each week. It is estimated that around two-thirds of the world population will be living in cities in 2050. This requires a tremendous shift in energy resources in urban areas. In recognition of this, various cities around the world are setting targets and introducing polices for promoting renewable energy and reducing GHG emissions. London has announced 20% Carbon emission reduction by 2010; New York and 200 other U.S. cities have set a similar target. Tokyo has announced 20% share of renewables in total consumption by 2020 and Australian government has initiated a Solar Cities programme.

Several Indian cities and towns are experiencing 15% growth in the peak electricity demand. The local governments and the electricity utilities are finding it difficult to cope with this rapid rise in demand and as a result most of the cities/towns are facing severe electricity shortages. There is a need to develop a framework that will encourage and assist cities in assessing their present energy consumption status, setting clear targets for and preparing action plans for generating energy through renewable energy sources and in conserving energy utilized in conducting urban services.

The Ministry has already initiated various programmes in the Urban Sector for promoting solar water heating systems in homes, hotels, hostels, hospitals and industry; deployment of SPV systems/devices in urban areas for demonstration and awareness creation; establishment of „Akshya Urja Shops‟; design of Solar Buildings and promoting energy recovery from urban and industrial waste/ biomass to energy projects. A National Rating System has also been developed in association with The Energy Resources Institute (TERI) for raising awareness and promotion of energy efficient Solar/Green Buildings. The system is suitable for all types of buildings in different climatic zones of the country. The programme aims to consolidate all the


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efforts of the Ministry in the Urban Sector and address the energy problem of the urban areas in a holistic manner. Apart from the Programme of this Ministry, Bureau of Energy Efficiency under Ministry of Power have also launched Energy Conservation Building Code (ECBC) which is aimed at energy efficiency measures and installation of renewable energy systems/devices in buildings including solar water heating systems. The programme on “Development of Solar Cities” would support/encourage Urban Local Bodies to prepare a Road Map to guide their cities in becoming „renewable energy cities‟ or „solar cities‟ or „eco/green cities‟.

2.0 Major activities to be conducted in the Programme The Programme has been designed to address challenges in delivering sustainable energy at city level through: Preparation of a Master Plan within a period of one year from the date of

sanctioning by the Ministry. The Master Plan prepared as per the indicative guidelines given in Annexure-I would provide total and sector-wise projections for energy demand and supply for next 10 years. Further, it would provide a complete sector-wise base-line on energy utilization and GHG emissions in the city. Year-wise targets for energy conservation, renewable energy addition and GHG abatement along with the action plan for implementation will be clearly brought out in the Master Plan. Potential sources of funding from respective organizations (both public and private) for providing financial support will be identified. Before finalization, the draft Master Plan would be discussed in a Stakeholders Consultation Workshop having representation from elected representatives, local research and academic institutions, resident welfare associations, industries and corporate organizations, NGOs, SNA, etc. The Master Plan will set a goal of minimum 10% reduction in projected total demand of conventional energy at the end of five years to be achieved through energy saving from energy efficiency measures and generation from renewable energy installations.

Setting up of “Solar City Cell” in the City Council including Senior Administrator and City Engineers for planning and implementation. A “Solar City Stakeholders Committee” will be set up for advisory support involving representation from elected representatives in the municipal bodies, local research and academic institutions, resident welfare associations, industries and corporate organizations, NGOs, State Nodal Agencies and other relevant stakeholder.

Organizing training programmes/ workshops/ business meets/ awareness camps etc. for various stakeholders such as elected representatives of the municipal bodies, municipal officials, architects/engineers, builders and developers, financial institutions, NGOs, technical institutions, manufactures and suppliers, RWAs etc. and visits/ study tours within India.

Preparation of proposals for carbon financing Organizing publicity and awareness campaign through print & electronic media.


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3.0 Financial Provisions A. Up to Rs. 50.00 Lakhs per city/ town as given below depending upon population and initiatives decided to be taken by the City Council/Administration: Up to Rs 10.00 lakhs for preparation of a Master Plan within a year Up to Rs. 10.00 lakhs for oversight of implementation during five years Up to Rs. 10.00 lakhs for setting up of Solar Cell and its functioning for a period of

five years. Remaining amount of Rs. 20 lakhs to be utilized in five years for other promotional

activities. Indicative measures and the list of energy conservation and renewable energy

devices/systems that could help in preparing the Master Plan & developing cities as Solar Cities are given in Annexure-II & III.

B. Financial assistance for installation of various renewable energy devices and

systems can be availed as per the provisions of various schemes of the Ministry. Support for various other activities will also be provided as per the scheme provisions. Priority for support will be given to cities identified as potential Solar Cities. These cities will be considered as priority cities by the Ministry, IREDA and other implementing institutions for promoting the use of renewable energy devices/systems. SNAs may also request the Ministry to allocate higher targets for installation of various renewable energy devices / systems in these cities under its different schemes through subsidies. Ministry of Urban Development would also be approached for assistance under their schemes e.g., JNNURM, etc., as well as the Bureau of Energy Efficiency.

4.0 Cities to be supported

A total of 60 cities/towns are proposed to be developed as “Solar Cities” during the 11th Plan period. At least one city in each State to a maximum of five cities in a State will be supported by the Ministry. The cities included in the programwill have more than 0.5 Million and less than 5 Million population. Relaxation couldbe considered in the case of special category state including North-Eastern States.

5.0 Criteria for selection of cities The program encourages cities with high level of commitment and leadership quality. MNRE will consider the following while selection of cities: City Population, regional setting and prominence in region. Political and administrative commitment towards adoption of sustainable energies

(Resolution to be passed by the City Council /Administration for implementing all the activities specified in the „Solar cities‟ programme). Potential for adoption of energy conservation and renewable energy in the city activities

Regulatory measures taken on adoption of energy conservation measures including promotion of energy efficient solar buildings and deployment of renewable energy technologies.


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Initiatives already taken by City Council / Administration / Private Developers/ Industry/General Public in promoting energy conservation and renewable energy.

Urban Local Bodies‟ previous experience in involving public participation and working with all stakeholders.

Willingness to provide resources and sustenance of activities initiated under the program.

6.0 Submission of Proposals & Release of Funds

Proposals as per the prescribed format (Annexure IV) will be submitted by the City Council/Administration through the State Nodal Agency. The proposals will be examined in terms of the provisions of the schemes. Upto 50% of the CFA will be released for the approved proposals along-with the sanction letters, with the rest of the CFA being released on progressive achievements and utilization of funds released.

7.0 Institution of Awards

Annual awards to identified Solar Cities will be given away by the Ministry in the form of Shields/ Certificates based on the information provided by City Council/Administration in regard to initiatives taken on developing their city as Solar City.

8.0 Performance Evaluation

Sanctioned cities will be required to submit reports on half yearly basis as per the details given in their Master Plan. Energy saved and energy generated through energy conservation and renewable energy devices/systems will be clearly indicated in the report along with the promotional and policy measures taken by them in achieving the targets. An evaluation of the experience of implementation of the program would be undertaken at the end of Eleventh Five Year Plan and further extension and inclusion/calibration of program activities will be decided.


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Annexure – I

Indicative guidelines for preparing Master Plan & organizing other activities for City to be developed as a „Solar City‟. A. Master Plan 1. Projection for energy demand and supply for 10 years. i) Sector wise. ii) Total. 2. Base line of energy utilization & GHG emissions i) Residential ii) Commercial/ Industrial iii) Institutional iv) Municipal Services v) GHG emission 3. Energy Planning (Sector-wise). i) Resources. ii) Options for energy savings & demand reduction. iii) Supply side option based on renewable. iv) Techno-economic of energy conservation & measures. 4. Year-wise goals of savings in conservation energy through demand side

management & supply side measures based on renewable. 5. Action Plan for achieving the set goals & expected GHG abatements. This will

Include capacity building and awareness generation. 6. Budget estimates and potential sources of funding from respective sources (both

public and private). Note:

Before finalization, the Master Plan would be discussed in a Stakeholders Consultation Workshop having representation from elected representatives, local research and academic institutions, resident welfare associations, industries and corporate organizations, NGOs, SNA, etc. The Master Plan will set a goal of minimum 10% reduction in projected total demand of conventional energy at the end of five years to be achieved through energy saving from energy efficiency measures and generation from renewable energy installations.

B. Other activities 7. Details to be provided on „Solar City Cell‟ and „Solar City Stakeholder Committee‟ to

be set up for implementation of the Master Plan. 8. Details of training programmes/ workshops/ business meets etc. to be provided

which will be organized for implementation of the Master Plan.


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9. Details of publicity & awareness campaign to be provided .

Annexure-II Indicative measures to be taken by City Council/Administration for

developing their city/town as „Solar City‟

1. To create a “Solar City Cell” with in the City Administration/ Council which will be fully responsible for city planning and implementation of projects towards making it a “Solar City”.

2. To conduct energy auditing of Govt./Public sector buildings, water pumping and street lightings in the city at regular interval and take necessary steps towards conservation of electricity. Other establishments also to be encouraged for the same.

3. To reduce electricity consumption in street light/garden lights, traffic lights, blinkers, hoardings etc. by using energy conservation & renewable energy devices.

4. To promote National Rating System for construction of energy efficient Green Buildings in particular to commercial and institutional buildings

5. To amend building bye-laws for making the use of solar water heating systems mandatory in certain category of buildings.

6. To provide rebate in property tax through Municipal Corporations/ Municipalities & in electricity tariff though Utilities/ Electricity Boards to the users of solar water heaters especially in domestic sector.

7. To issue G.O as regards to construction of energy efficient solar buildings at least in Govt. /Public sectors in accordance with ECBC :2006 and follow up its implementation rigorously.

8. To comply with MSW Rules 2000 notified by the MoEF and set up projects of suitable capacity for generating energy from the waste collected from the city/town.

9. To organize rigorous publicity, and also the training programmes/ business meets for various stake holders e.g. architects, engineers, builders & developers, financial institutions, NGOs, technical institutions, manufactures/ suppliers, RWAs etc. so as to involve them actively in meeting the objective of solar city.

10. To generate necessary funds from State Govt. and other funding organizations for achieving the objective of making the city as “Solar City”. Benefits of the schemes of Govt. of India will also be taken in meeting the objectives.

11. To achieve targets set by the City Council/Administration for reducing consumption of electricity through renewable energy and energy conservation devices during five years of implementations for developing their city as Solar City.


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Annexure-III Renewable energy devices/systems/ projects & energy conservation measures that can help to bring about reduction in consumption of conventional energy Renewable energy devices/systems/ projects ii) Solar water heating systems iii) Solar cookers (Box and dish type) iv) Scheffler cookers for indoor cooking v) Solar steam generating systems vi) Solar drying/air heating systems vii) Solar refrigeration and air conditioning plants viii) Solar concentrators for process heat applications ix) Solar lanterns x) Solar home lighting systems xi) Solar generators xii) Street light solar control systems xiii) Solar hoardings xiv) Solar street light/garden lights xv) Solar traffic lights xvi) Solar blinkers xvii) Road studs xviii) Solar power packs xix) Building integrated photovoltaic xx) SPV power plants for decentralization applications xxi) Power projects based on Municipal and Urban Waste and also on industrial waste through combustion/bio-methanation technologies. xxii) Power projects based on methane available from STPs xxiii) Bo-mass gasification and co-generation projects in industries xxiv) Biomass gasifies based crematoriums xxv) Projects on methane utilization for thermal & electrical applications in industries xxvi) Wind turbines for power generation Energy conservation/measures i) LEDs/ CFLs instead of incandescent bulbs ii) LED traffic lights iii) Electronics chokes and fan regulators iv) Sensors for automatic on/off of street lights v) Automatic speed regulating fans/motors vi) Plugging of leakages in the water supply system and use of efficient pumps and motors vii) Energy efficient electrical appliances such as fans, refrigerators, air conditioners, coolers, room heaters, water pumps etc. viii) Use of insulating materials and low-energy/energy-efficient building materials e.g. fly ash bricks, hollow bricks, stabilized mud blocks, etc. in building construction. Solar passive architecture in buildings/housing complexes


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Major components of solar passive architecture are orientation of building, sun shades, double glazed windows, smart glazing window overhangs, thermal storage wall/roof, roof painting, ventilation, evaporative cooling, day lighting, wind towers, earth air tunneling, construction materials etc. Incorporation of specific components will depend in which climatic zone the building is being constructed.

MNRE Programme on “Development of Solar Cities” Guidelines for preparing master plan as per the prescribed format of MNRE

Background Ministry of New and Renewable Energy (MNRE) has launched a program on “Development of Solar Cities”. The program assists Urban Local Governments in:

Preparation of a master plan for increasing energy efficiency and renewable energy supply in the city

Setting-up institutional arrangements for the implementation of the master plan.

Awareness generation and capacity building activities. The program aims at minimum 10% reduction in projected demand of conventional energy at the end of five years, which can be achieved through a combination of energy efficiency measures and enhancing supply from renewable energy sources. Out of this 5% will be from renewable energy sources. This document provides general methodology for preparing the master plan. Methodology The master plan preparation process is divided into five steps:

1. Preparing energy base-line for year 2008 Energy base-line for the city is a detailed documentation of the existing energy demand and supply scenario for the city. Among other things, it consists of sector-wise energy consumption matrix and energy supply-mix for the base year.

2. The main activities in preparation of the energy base-line are: 1.1 Sector wise (residential, commercial and institutional, industrial and municipal) data

collection on energy consumption (electricity, petroleum products, coal, biomass, etc).

a) Residential sector: In the residential (housing) sector electricity is the major source of energy for lighting and for powering home appliances (air-conditioning, refrigerators, fans, television, electric geysers, washing machines, water pumps, etc.), while, LPG, piped natural gas, kerosene, biomass fuels are used for cooking.

Potential sources of Data:

Local electricity distribution company/electricity board/ State Electricity Regulatory Commission for data on electricity.

Oil marketing companies for data on LPG, natural gas.


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PDS /oil marketing company for data on kerosene.

Firewood/biomass sellers for estimation of biomass fuels used for cooking.

b) Commercial and institutional sector: This sector includes all offices, shops, shopping

centers, multiplexes, hotels, restaurants, advertisement bill boards etc and institutional buildings like hospitals, schools, colleges, hostels, jails, government offices, etc. The major sources of energy are electricity and LPG. In addition, a variety of fossil fuels may be used for power back-up e.g. diesel generators. In some cases, biomass fuels are also used for cooking and water heating.


Local electricity distribution company/electricity board// State Electricity Regulatory Commission for data on electricity.

Oil marketing companies for data on LPG, diesel and other petroleum fuels.

Firewood/ biomass sellesr for estimation of biomass fuels.

BEE data on electricity consumption in commercial buildings.

Local chambers of commerce and industries for data on distribution of different types of commercial establishments and typical energy consumption in commercial establishments.

CPWD, MES, State PWD, Municipal Corporation, etc. for data on energy use in government buildings.

State Pollution Control Boards for data on DG sets.

c) Industrial sector: This includes all types of industries falling within municipal limits.

Other than the electricity, other fuels that are used include petroleum products (diesel, natural gas, naphtha, furnace oil, etc), coal, biomass, etc.


Local electricity distribution company/electricity board/ State Electricity Regulatory Commission for data on electricity consumption.

Public sector oil marketing companies for data on petroleum products.

Firewood/ biomass sellers for estimation of biomass fuels.

Local chambers of commerce and industries, District Industry Centre, MSME Service Institutes for data on distribution of different types of industries and data on energy use.

State Pollution Control Boards for data on DG sets. d) Municipal sector: This includes municipal services (water pumping, street lighting,

sewage treatment, etc). Here also the main source of energy would be electricity. Potential sources of Data:

Sample Local electricity distribution company/electricity board/ State Electricity Regulatory Commission for data on electricity consumption.

Municipal Corporation for electricity consumption in its facilities.

Reports on energy audits of municipal services


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1.2 Surveys for understanding energy use patterns & efficiency of use Data collection from secondary sources (as described in 1.1 above) may not provide a complete information on energy consumption. Information on aspects such as, energy consuming appliances, consumption patterns, consumer preferences, efficiency of use, etc can be gathered through sample surveys. Sample surveys may cover aspects such as:

Information on energy appliances/equipments used.

Energy performance indicators or efficiency of utilization

Reliability and cost of energy services/fuel supply

Consumption patterns and consumers preferences

Experience with use of renewable energy systems

Design and construction practices for different types of buildings having an impact on energy consumption

1.3 Preparation of energy baseline report

Based on the collected secondary and primary data, energy baseline would be prepared for each sector. As far as possible the secondary data should be collected for at least 5 previous years, which helps in understanding the trends and help in predict sectoral growth rates. Good data is essential for energy planning and as the number of sources of data is large, it is not easy for the consultant to collect all the data in a limited time period. In order to facilitate data collection, it is advisable that the Municipal Corporation should organize a meeting (or inception workshop) of all concerned departments/institutions at the beginning of the project. In such a meeting the consultant can make a presentation on the data requirements and Municipal Corporation can identify right agencies that would provide data to the Consultant. Municipal Corporation and MNRE should also write letters to all concerned agencies introducing the project, with a request for providing data.

3. Demand Forecasting for 2013/2018 This step involves predicting the energy demand for 5 year and 10 year periods. To estimate the demand, growth in energy use in different sectors needs to be established. These growth rates are established based on immediate past trends and future growth plans. Thus, the consultant would have to study various growth plans which may impact energy use in the city.

These include:

City development plans

JNNURM master plan

Electricity infrastructure/utility plans

Industry and business forecasts by local chambers of commerce and industry.

Planning Commission documents


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Based on the past time-series data and information on growth plans, growth rate in energy demand for different sectors can be estimated. These growth rates are used for making future projection of energy demand in each sector for year 2013 (five year) and 2018 (10 year).

4. Sector wise strategies This step involves carrying out techno-economic feasibility of different renewable energy and energy efficiency options for each sector and making a priority listing of the options.

5. Renewable Energy

A renewable energy resources assessment should be done to identify the potential renewable energy sources for the city. This would include assessment of solar radiation, wind power density and availability, biomass resources and municipal/industrial wastes. The next step would be listing of all potential renewable energy technology options. An indicative list of renewable energy technologies/systems is given below.

Solar energy Thermal Systems i) Solar water heating systems

ii) Solar cookers (Box and dish type)

iii) Scheffler cookers for indoor cooking

iv) Solar steam generating systems

v) Solar drying/air heating systems

vi) Solar refrigeration and air conditioning plants

vii) Solar concentrators for process heat applications

Photovoltaic Systems viii) Solar lanterns

ix) Solar home lighting systems

x) Solar generators

xi) Street light solar control systems

xii) Solar hoardings

xiii) Solar street light/garden lights

xiv) Solar traffic lights

xv) Solar blinkers


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xvi) Road studs

xvii) Solar power packs

xviii) Building integrated photovoltaic

xix) SPV power plants for decentralization applications

xx) Roof top plants for replacing DG gensets

xxi) Solar charging stations

Biomass & Waste to Energy Projects xxii) Power projects based on Municipal and Urban Waste and also on industrial waste

through combustion/bio-methanation technologies

xxiii) Power projects based on methane available from STPs

xxiv) Bo-mass gasification and co-generation projects in industries

xxv) Biomass gasifies based crematoriums

xxvi) Projects on methane utilization for thermal & electrical applications in industries.

Wind turbines for power generation

Micro-hydel plants

Solar passive architecture in buildings/housing complexes

Major components of solar passive architecture are orientation of building, sun shades,

double glazed windows, smart glazing window overhangs, thermal storage wall/roof, roof

painting, ventilation, evaporative cooling, day lighting, wind towers, earth air tunneling,

construction materials etc. Incorporation of specific components will depend in which

climatic zone the building is being constructed.

A sector-wise techno-economic analysis of potential renewable energy technologies should

be done. Both, decentralized and centralized options should be considered. The goal will

be that renewable energy should be able to reduce at least 5% of the projected total

demand of conventional energy at the end of five years.

Energy Efficiency (EE) and Demand side management (DSM)


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While renewable energy technologies would provide clean energy, EE and DSM measures would help in reducing the energy demand. An indicative list of EE and DSM measures for different sectors is shown below: Municipal sector

Water pumping: Generally, there is a potential of 15-25% energy savings in the municipal water pumping systems.

Street lighting: Energy savings are possible with efficient lighting and control Systems.

Commercial and institutional buildings

Lighting: Use of efficient lighting and control systems

HVAC: Use of efficient HVAC systems

EE in new buildings: Energy savings are possible by following the guidelines as

given in Energy Conservation Building Codes (ECBC)

Storage: Thermal storage for peak demand reduction

Residential

Lighting: Use of efficient lighting (e.g. CFL and T5) and control systems

Appliances: Use of BEE star rated appliances

EE in new housing: Simple guidelines could be made / building byelaws can be

amended to achieve energy savings.

Industrial

Lighting: Use of efficient lighting and control systems

Energy efficiency in motors, furnaces, boilers, etc. A sector-wise techno-economic

analysis of potential energy efficiency and DSM measures should be carried out.

Stakeholders Consultations Stakeholders‟ consultation is a very important step in master plan preparation. Two

stakeholders‟ consultations are suggested (excluding the inception workshop) – one

immediately after the analysis of sector-wise strategies; and one towards the end to discuss

the draft master plan. The participants can include elected representatives, local research

and academic institutions, resident welfare associations, industries and corporate


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organizations, NGOs, SNA, etc. Stakeholders committee formed under JNNURM scheme

could also be consulted.

Preparation of master plan

The outline of the master plan document as per MNRE prescribed format is enclosed as

Annexure -I

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