bid document (updated)
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TRANSCRIPT
REQUEST FOR PROPOSAL
For
Excise and Taxation Appraisal and Collection (ETAC) System, Excise & Taxation Department, Lahore
RFP Cost: Rs. 5000/
INFORMATION TECHNOLOGY DEPARTMENT, GOVERNMENT OF THE PUNJAB
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DATA SHEET (Key Information)
1. Issue Date _________
2. Closing Date for Proponent Response: ___________________
3. Three complete copies of each proposal must be submitted.
4. For further Technical queries & information please contact:
Senior Purchase Officer,Information Technology Department, Government of PunjabSoftware Technology Park, Aiwan-e-Iqbal, LahoreTel: +92-42-9203170E-Mail: [email protected]
Note: In case of Information obtained from any other source other than the above mentioned contact, Senior Purchase Officer, Government of Punjab, Punjab shall not be responsible or liable for there information which may not be accurate.
5. Completed Proposal must be delivered to the following address:
Senior Purchase Officer,Information Technology Department, Government of PunjabSoftware Technology Park, Aiwan-e-Iqbal, LahoreTel: +92-42-9203170E-Mail: [email protected]
6. Please refer to the RFP number on all correspondence.
7. The cost of this RFP document is Rs.5000/-.
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TABLE OF CONTENTS
1 Introduction and Scope................................................................................................41.1 RFP Terminology................................................................................................4
2 Selection Criteria and Procedures................................................................................53 Mandatory Requirements.............................................................................................64. Additional Information..............................................................................................105. Terms and Conditions................................................................................................10
5.1.1 Mode of Payment.......................................................................................105.1.2 Bank Guarantee – Earnest Money.............................................................115.1.3 Bank Guarantee – Performance Bond.......................................................11
6 Confidentiality and Security......................................................................................147 Pricing........................................................................................................................148 Work Plan..................................................................................................................159 Terms of Reference....................................................................................................1510 Data Entry and Validation Process........................................................................1611 Quantum of Data entry and Validation work........................................................1712 Data Entry Time Period ……………………………………1713 Approximately Data Value ……………………………………………………18
ANNEXURES
Data entry and Validation Proposal submission form Annex- AConsultant’s Reference Annex-BComments and Suggestions of Firms on Terms of Reference and on data, services, and facilities to be provided by the client
Annex-C
Description of the methodology and work plan for performing the assignment
Annex-D
Team composition and task assignments Annex-EFormat of curriculum vitae (CV) for proposed professional staff Annex-FFinancial proposal submission form Annex-G
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PART A – ADMINISTRATIVE SECTION
1 Introduction and Scope
1.1 RFP Terminology
Words used in this RFP have the meaning set out in this glossary unless otherwise
indicated
“Senior Purchase Officer, Government of Punjab, Punjab”: Means Senior Purchase
Officer / Additional Secretary, Information Technology Department, Government of
Punjab.
“Firm/Contractor/Consultant”: Means the successful Proponent to this RFP who will
enter into a written contract with Senior Purchase Officer ITD, Government of Punjab,
Punjab.
“Business Day”: Means GOP business day (6 day week) excluding gazetted holidays.
“GOP”: Means the Government of Punjab.
“Proposal”: Means the written and sealed response of a Proponent to this RFP.
“Request for Proposal (RFP)”: Means an invitation to Proponents to bid their services
or products for the purposes and minimum requirements specified herein.
“ETAC”: Means Excise and Taxation Appraisal and Collection (ETAC) System which is
currently being developed by a Software House.
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2 Selection Criteria and Procedures
2.1. Proposal Format
The ITD, Punjab will select a Data entry and Validation Firm in accordance with the
Punjab Government’s approved data entry and IT services procurement guidelines.
The Firm is invited to submit a Technical Proposal and a Financial Proposal. The
proposal will be the basis for contract negotiations and ultimately for a signed contract
with the selected firm.
Please note that (i) the costs of preparing the proposal and of negotiating the contact,
including a visit to the Client, are not reimbursable as a direct cost of the assignment; and
(ii) the Client is not bound to accept any of the proposals submitted.
Firms must conform to the instructions given regarding proposals preparation and
submission as outlined in this RFP, in order to be considered for evaluation.
2.2. Evaluation Criteria
All proposals will be evaluated strictly on the basis of the approved guidelines for data
entry and IT services procurement by Punjab Government.
The following major categories will be used for evaluating proposals:
A) Technical Bid Evaluation
B) Financial Bid Evaluation
2.3. Technical Proposal
The Technical Proposal shall provide the following information using the attached
Standard Forms at Annexes.
(i) Data entry and Validation Proposal submission form (Annex-A).
(ii) A brief description of the firm’s organization and an outline of recent experience on assignments of a similar nature, involving data entry expertise. For each assignment, the outline should indicate, inter alia, the profiles of the staff proposed, duration of the assignment, contract amount, and firm’s involvement.(Annex-B)
(iii) Any comments or suggestion on the Terms of Reference and on the data, a list of service, and facilities to be provided by the Client (Annex-C).
(iv) A description of the methodology and work plan for performing the assignment. (Annex-D)
(v) The list of the proposed staff team by specialty, the tasks that would be assigned to each staff team member, and their timing (Annex-E).
(vi) CVs recently signed by the proposed professional staff and the authorized representative submitting the proposal. Key information should include number of years working for the firm/entity and degree of responsibility held in various assignments during the last ten (10) years (Annex-F).
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(vii) Estimates of the total staff input (professional support staff; staff time) needed to carry out the assignment, supported by bar chart diagrams showing the time proposed for each professional staff team member (Annex-F).
(viii) Financial Proposal submission form (Annex-G).
2.4. Financial Proposal
Financial bid will include rate of data entry and Validation.
Entry Type QuantityHistorical Records of Property Tax Records of Excise and Taxation Department, Lahore.
1,800,000
In preparing the Financial Proposal, Firms are expected to take into account the
requirements and conditions outlined in the RFP documents. Complete furnishing,
electrification, networking, computer equipment provision, internet, telephone etc. will be
the responsibility of the contractor/firm. Utilities will also be paid by the contractor firm.
Such expenses may be put in by the Contractor/Firm in the bid price.
The proposals must also indicate how long the proposals, must remain valid after the
submission date. During this period, the Firm is expected to keep available the
professional staff proposed for the assignment. The Client will make its best effort to
complete negotiations within this period. If the Client wishes to extend the validity period
of the proposal, the Firms who do not agree have the right not to extend the validity of
their proposals.
3 Mandatory Requirements
Proposals not meeting all mandatory requirements mentioned hereunder and in addition
to the qualification criteria mentioned in the Punjab Government’s Data Entry and IT
services procurement guidelines will be rejected without further consideration.
3.1. Financial Stability
The Proponents are required to demonstrate financial stability and eligibility to conduct
business in Pakistan. The following documents shall also be submitted separately with
the technical proposals and bids will only be accepted on verification of these documents
by the tender opening committee:-
A statement detailing financial strength of the Proponent.
Details of directors / partners etc. Additional information of the organization including Memorandum of Association, Articles of Association of the company or any partnership deeds.
Audited Financial Statement for the last two years.
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A copy of the latest financial statements and bank reference letter.
3.2. Negotiation Delay
If a written agreement cannot be negotiated within thirty (30) calendar days of
notification of the designated Contractor, Senior Purchase Officer, ITD may terminate
negotiation with that Contractor and negotiate an agreement with another Contractor of
its choice or choose to terminate the RFP process and not enter into a contract with any
other proponents.
3.3. Short List
The selection procedure of the evaluation team will be to develop a short list based on the
technical proposals and competence of the company for the said job, prior to the financial
selection; the short listed proponents may be required to make a detailed presentation of
their methodology, and expertise, upon requisition by Senior Purchase Officer ITD,
Government of Punjab. The Firms experts will be evaluated for the expertise required for
the project. Such a request for presentation shall be made in writing by Senior Purchase
Officer ITD, Government of Punjab and shall state the date, time and venue of the
presentation. Any request by proponents to make presentations will not be entertained,
unless Senior Purchase Officer ITD, Government of Punjab deems it fit to do so.
3.4. Indemnity
The Contractor will indemnify and save harmless Senior Purchase Officer ITD,
Government of Punjab from and against all claims, damages, demands, losses, costs,
costs and expenses made against or incurred, suffered or sustained by Senior Purchase
Officer ITD, Government of Punjab at any time or times (either before or after the
expiration or sooner termination of the proposed contract) where the same or any of them
are based upon or arise out of or from anything done or omitted to be done by the
Contractor or by any servant, employee, officer, director or sub-contractor of the
Contractor pursuant to the contract.
3.5. Proposal Presentation and Submission
This section defines the proposal preparation and submission procedures, which are to be
followed by all proponents. Submissions will only be accepted in English language.
Proponents are cautioned to carefully read and follow the procedures required by this
RFP, as any deviation from these requirements may be cause for rejection.
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3.6. Receipt Confirmation Form
Proponents should send a Receipt Confirmation Letter (RCL) and return it to Senior
Purchase Officer ITD, Government of Punjab at the address notified in data sheet (page
2) of RFP within 7 calendar days of receiving this RFP. All subsequent information
regarding this RFP will be directed only to those who return the RCL with indication that
they intend to submit a proposal.
3.7. Closing Date
In order for the proposal to be evaluated, three (2) complete copies of the proposal with
two separate sealed envelops, each marked as “Technical” and “Financial”, must be
received by 3:00 p.m., Local Time, on the date specified in the Data Sheet Key
Information data sheet page 2, at:
Senior Purchase Officer ITD, Government of Punjab Software Technology Park, Aiwan-e-Iqbal, LahoreTel: +92-42-9203170, 9203513
NOTE:Failure to comply with the following will result in non-consideration or rejection of the proposal:
Each page of the proposal must be signed by the authorized person of the proponent and numbered.
No proposal will be accepted by facsimile.
Late proposals will be returned unopened, courier collect, to the vendor.
Any effort by the proponent to influence Senior Purchase Officer ITD, Government of Punjab, directly or indirectly, in Senior Purchase Officer ITD, Government of Punjab’s proposal evaluation, proposal comparison or contract award decisions may result in the rejection of the proponent’s.
The Technical proposal should not contain any financial data or information as this may be construed as an attempt to influence the technical evaluation process.
Proposals that are not substantially responsive to the mandatory requirements will be rejected.
3.8. Format of Proposal
Proponents are to prepare their response in the format defined below. Failure to do so
may result in non-consideration. All two copies of the proposal must be arranged as
follows:
Title page: Showing RFP number, date and time, proponent name, address, telephone
number, and contact person.
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Letter of Introduction: Introducing the company and signed by the person(s) authorized
to sign on behalf of and bind the company to statements made in response to this RFP.
Senior Purchase Officer, ITD, Punjab retains the right to verify any representations made
by the company and may request for any documentation for such verification.
Table of Contents: Should cover all sections of the response and include page numbers.
Executive Summary: Summary of the key features of the proposal.
Proposed Solution and Methodology: The proposal will include a complete description
of the procedures proposed to meet the requirements of the Project as detailed in Part B
(Data entry Specifications) of this RFP. Proponents are requested to submit a detailed
description of the intended approach, including Project Management and Methodology.
This should include but is not limited to: a description of the general approach, hardware
and software to be used, client involvement, Project Team members and roles, delivery
schedule and the proponent’s quality assurance and testing plan.
Pricing: Price, pricing formula and related conditions of Contract. Proponents must
place price quotes in one separate, sealed envelope marked as “Financial”, if the
Proponent fails to qualify in the first part of the evaluation, then the price quote envelope
will be returned unopened.
Support: The proposal will include the services and/or support expected from Senior
Purchase Officer ITD, Government of Punjab, however, complete furnishing,
electrification, networking, computer equipment provision, internet, telephone etc… will
be the responsibility of the contractor/firm. Utilities will also be paid by the contractor
firm. Such expenses may be put in by the Contractor/Firm in the bid price.
Appendices: Any additional information, brochures, etc.
3.9. Submission, Receipt, and Opening of Proposals
The original proposal Technical Proposal and Financial Proposal shall be prepared in
indelible ink. It shall contain no inter-lineation or overwriting, except as necessary to
correct errors made by the firm itself. Any such corrections must be initialed by the
persons or person who sign(s) the proposals.
An authorized representative of the firm initials all pages of the proposal. The
representative’s authorization is confirmed by a written power of attorney accompanying
the proposal.
For each proposal, the Firms shall prepare the 2 copies. Each Technical Proposal and
Financial Proposal shall be marked “ORIGINAL” or “COPY” as appropriate. If there are
any discrepancies between the original and the copies of the proposal, the original
governs.
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The original and all copies of the Technical Proposal shall be placed in a sealed envelope
clearly marked “Technical Proposal,” and the original and all copies of the Financial
Proposal in a sealed envelope clearly marked “FINANCIAL PROPOSAL” and warning:
“DO NOT OPEN WITH THE TECHNICAL PROPOSAL.” Both envelopes shall be
placed into an outer envelope and sealed. This outer envelope shall bear the submission
address and other information indicated in the Date Sheet and be clearly marked, “DO
NOT OPEN, EXCEPT IN PRESENCE OF THE EVALUATION COMMITTEE.”
The completed Technical and Financial Proposal must be delivered at the submission
address on or before the time and date. Any proposal received after the closing time for
submission of proposals shall be returned unopened.
After the deadline for submission of proposals, the Technical Proposal shall be opened
immediately by the evaluation committee. The financial Proposal shall remain sealed.
4. Additional Information
Proposals may contain additional information. If alternative solutions are offered, please
submit the information in the same format as a separate proposal clearly marked as
“Alternate Proposal”. Senior Purchase Officer ITD, Punjab, at its sole discretion may or
may not consider the “Alternate Proposal” and shall not be liable for the non-
consideration of the time.
4.1. Selection Procedure
The recommended Contractor will be selected by an Evaluation Team strictly on the
basis of the approved guidelines for data entry and IT services procurement by Punjab
Government.
5. Terms and Conditions
5.1. Financial Terms
5.1.1 Mode of Payment
Payments will be made on a monthly basis. Invoices will be raised by the firm during the
last week of the month. ITD, Punjab will ensure that the Excise & Taxation Office
Lahore will provide the firm with enough data for 30 day’s data entry work in advance.
In addition to the monthly payments of the works carried out by the firm, the firm will
also be provided with advance mobilization fund, which will be 30 percent of the total
amount of the bid. This amount will be adjusted against the initial data entry invoices
raised by the firm.
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5.1.2 Bank Guarantee – Earnest Money.
All bidders are required to submit 2.5 % earnest money in the form of a bank guarantee
or Bank draft/pay order. The bank guarantee should be furnished by a reputable bank
acceptable to Senior Purchase Officer, ITD, Punjab in favor Senior Purchase Officer,
ITD, Punjab and shall be valid for a period of three (3) months. The bank guarantee / pay
order for earnest money will be returned to the bidders on signing of the contract with the
successful bidder. Bidders submitting a proposal without acceptable earnest money
would be immediately disqualified.
5.1.3 Bank Guarantee – Performance Bond.
Upon successful selection and on signing of contract, the successful bidder will be
required to furnish a performance guarantee for 2.5 % of the total value of contract for
the relevant component. The bank guarantee should be furnished by a reputable bank
acceptable to Senior Purchase Officer, ITD, Punjab in favour of Senior Purchase Officer
ITD, Government of Punjab and shall be valid for entire period of the contract.
5.2. Inquiries
All inquiries related to this RFP must be in a written form and directed to Senior
Purchase Officer ITD, Government of Punjab, as noted in the Summary of Key
Information. Information obtained from any other source is not official and may not be
accurate. Inquiries and responses will be recorded and may be distributed to and shared
with all the proponents at Senior Purchase Officer, ITD, Government of the Punjab sole
discretion.
5.3. Notification of Changes
All participating recipients of this RFP who have returned the Receipt Confirmation
Form will be notified regarding any changes made to this document for purposes of
clarification.
5.4. No Bids
Recipient of RFP who wish to notify Senior Purchase Officer ITD, Government of
Punjab of non-participation must submit a “No-bid” notification. Once this “No-bid”
notification is received by Senior Purchase Officer ITD, Government of Punjab, such
recipients will be precluded form participating at any stage.
5.5. Unsolicited Proposals
Unsolicited proposals will not be considered, however, proposals that comply with all the
requirements of this RFP may be considered under Claude 4.3.
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5.6. Acceptance of Proposals
This RFP should not be construed as a contract to purchase goods or services. Senior
Purchase Officer ITD, Government of Punjab is not bound to accept the lowest price or
any proposal of those submitted. Proposals will be assessed in light of the evaluation
criteria as provided in the Punjab Government’s approved guidelines for Procurement of
Data Entry and IT Services.
Subsequent to the submission of proposals, interviews and negotiations may be
conducted with some of the proponents, but there will be no obligation to receive further
information whether written or oral, from any proponent to disclose the nature of any
proposal received. Senior Purchase Officer ITD, Government of Punjab will not be
obligated in any manner to any proponent until a written contract has been duly executed
relating to an approved proposal.
5.7. Acceptance of Terms
All terms and conditions of this RFP are assumed to be accepted by the proponents and
must be incorporated in their proposals, except such conditions and provisions as are
expressly excluded. Client may provide the firm with an opportunity to review these
conditions upon selection of the successful Contractor and during subsequent
negotiations for contract preparation.
5.8. Firm Offers
All proposals shall be firm offers, and will be valid for a period of ninety (90) calendar
days after the submission deadline.
5.9. Changes to Proposal Wording
Modification to a proposal must be received by Senior Purchase Officer ITD,
Government of Punjab, in a sealed envelope, suitably marked / initialed on all pages and
received by the published closing date and time. The proponent will not be allowed to
change or amend the wording or the contents of the proposal after the published closing
date and time. Words or comments to clarify the general conditions or detailed
specifications may be requested by Senior Purchase Officer ITD, Government of Punjab.
5.10. Ownership of Responses
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All responses to this RFP become the property of Senior Purchase Officer ITD,
Government of Punjab.
5.11. Costs of Responding
The proponents shall wholly absorb all costs incurred in the preparation and delivery of
proposals and any subsequent presentations. Senior Purchase Officer ITD, Government
of Punjab shall not be liable for any expenses / liabilities incurred by the proponent
pursuant to the preparation of the proposal.
5.12. Definition of Contract
Notice in writing to a proponent of the acceptance of its proposal by Senior Purchase
Officer ITD, Government of Punjab, and the subsequent full execution of a written
agreement will constitute a contract for the goods or services, and no proponent will
acquire any legal or equitable rights or privileges whatever relative to the services.
5.13. Proposals as Part of Contract
Proposals may be negotiated with proponents, and if accepted may form part of any
contract. Proposal will be at the proponents “own risk”.
5.14. Liability of Errors
Senior Purchase Officer ITD, Government of Punjab shall not be held liable or
accountable for any errors or omissions in any part of this RFP, Nothing in this RFP is
intended to relieve proponents from forming their own opinions and conclusions in
respect of the matters addressed in this RFP.
5.15. Compliance with Laws
The Contract will give all the notices and obtain all the consents/approvals from relevant
Government Departments required performing the work. The Contract will comply with
all the laws applicable to the work or the performance of the contract.
6 Confidentiality and Security
6.1. Restriction of Use
This document or any portion thereof, may not be used for any purpose other than the
submission of proposal in response to this RFP.
6.2. Security Policies
The successful Contractor must agree to maintain national/international security
standards consistent with minimum-security policies stipulated in this RFP. These
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include strict control of access to data and maintaining confidentiality of information
gained while carrying out their duties.
Due to the sensitive nature of this contract, the successful bidder will be required to
deploy an acceptable security plan to ensure that access to data, equipment and materials
is strictly controlled. This includes site access control logs, database access logs/security,
network security, data transmission, equipment operation logs, issue control system and
motion detectors etc. The proposed plans should be supported by relevant standards.
6.3. Confidentiality
All proposals submitted by proponents shall be held in strict confidence and will not be
revealed directly or indirectly to any other party. Information pertaining to Senior
Purchase Officer ITD, Government of Punjab obtained by the Contractor as a result of
participation in this project is confidential and must not be disclosed without written
authorization.
7 Pricing
7.1.1. Firm Pricing
Rates quoted in the proposal shall be firm for a period of at least 90 calendar days after
the submission deadline. Prices quoted in the proposal must be based on a fixed price.
Proponents must place quotes in one separate, sealed envelope. If the Proponent fails to
qualify in the first part of the evaluation, the “Financial” envelope will be returned,
unopened.
7.1.2. Currency and Taxes
Prices quoted are to be in Pak Rupees, inclusive of all applicable taxes, custom duties,
sales tax levies, fees and other charges imposed under the applicable law, which would be
paid by the contractor.
8 Work Plan
8.1.1. Project Planning
The proponent shall submit a work plan along with the methodology document in the
proposal in detail containing the full scope of the work to be undertaken showing
different phases and aspects of the contract.
8.1.2. Project Plan Submissions
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The proponent shall provide the following planning documents:
1. Preliminary Execution Plan
2. Bar Chart showing activities and milestones
9 Terms of Reference
9.1. Project
The project requires Data Entry and Validation work of historical records of
Excise & Taxation Department, Lahore.
The detail of records to be entered is given in detail in Data Entry Specifications in the
RFP.
9.2. Project Location
Contractor / Firm will arrange the space for data entry of this project. Complete
furnishing, electrification, networking, computer equipment provision, internet, telephone
etc will be the responsibility of the contractor/firm. Utilities will also be paid by the
contractor firm. Such expenses may be put in by the Contractor/Firm in the bid price.
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10 Data Entry and Validation Process
Firms are offered following process of data entry and validation of historical records of
Property Tax Records of Excise and Taxation Department, Lahore. However if a firm
suggests better solution for data entry and validation of historical records, then ITD,
Punjab will see and decide the offered process:
A layered supervision hierarchy will have to be maintained by the data entry and
validation firm. Data entry will be done by operators in pairs, one data entry operator and
2 or more validators will work together as a team. The validators will look into the
accuracy of the data to be entered and after giving clearance the data entry operator will
enter the entry into software. 8 validators will be supervised by a supervisor and 4 data
entry operators to be supervised by a supervisor, supervisors will be experts in revenue
record. 3 such supervisors will in turn be supervised by a senior supervisors or a
manager.
Excise and Taxation Department staff will also be deputed with the firm to guide them
and help them in record related issues.
Information Technology Department, Punjab has already experienced various phases of
the process in detail and has estimated that the data validation exercise actually will take
twice as much effort as the data entry. The bidding firms are expected to add all such
costs in the bid price. No separate compensation or support will be provided by the client
after the approval of the bid price.
Proper data entry record and issues log will be maintained by each team. The validators
and supervisors will help the data entry operators in understanding and confirming the
data. If the concerned Excise and Taxation Department Staff is not available on the
premises, the request for his presence will be made or the request for rectification or
clarification of record will be made in written.
After entering of all the data, the record will be printed and handed over to the Excise and
Taxation Department, Lahore, who will then send the record for detailed scrutiny.
Accompanying the record will be a detailed list of all the pending issues on records and
incomplete records. The record will be received back by the Firm’s manager with the
resolution of all the issues as well as marked and signed corrections into the entered data.
The record will again be entered and validated and reprinted, the process will repeat until
the Excise and Taxation Department Staff accepts the printed record.
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11 Quantum of Data entry and Validation work
The successful firm will be responsible for data entry and Validation of data entries as
explained in the preceding sections. Following table explains the quantum of data entry
and validation work for each type of entry
In preparing the Financial Proposal, Firms are expected to take into account the
requirements and conditions outlined in the RFP documents. The bidding is required to
add all cost of the software and validation etc. in the bid price. No separate compensation
or support will be provided by the client after the approval of the bid price. Any software
that is used to enter the data will become the property of the Information Technology
Department for future use. Furthermore no hardware will be provided by the Client to the
Data Entry Contractor carrying out data entry. The Bidders are however required to
submit a data entry calculation sheet as part of their financial bid to clearly demonstrate
the cost of the data entry.
Complete furnishing, electrification, networking, computer equipment provision, internet,
telephone etc will be the responsibility of the contractor/firm. Utilities will also be paid
by the contractor firm. Such expenses may be put in by the Contractor/Firm in the bid
price.
Detailed Description of each type of the Data Entry and Validation work is provided in
the earlier sections of this RFP. But the firm must also consult with the following book in
order to clearly understand the complete process for data entries.
The Urban Immovable Property Tax Act, 1958 Manual of Entertainment Duty Laws (containing Entertainment Duty Act, 1958) Finance Act 1965 Hotel Tax Rules, 1966 Punjab Excise Manual 1917
12 Data Entry Time Period
The total time period to enter the 1.8 Million records is from 6 to 9 Months.
Entry Type QuantityHistorical Records of Property Tax Records of Excise and Taxation Department, Lahore.
1,800,000
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13 Approximately Data Value
S.No District Name Approximate Data
1 Gujranawala 200,000
2 Faisalabad 400,000
3 Lahore 600,000
4 Rawalpindi 150,000
5 Sialkot 100,000
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Annex-A
Data entry and Validation Proposal submission form
[Location, Date]
To,
Senior Purchase Officer ITD, Government of PunjabPunjab
We, the undersigned, offer to provide the services for data entry and Validation of Historical records of Property Tax Records of Excise and Taxation Department, Lahore for ITD, Punjab in accordance with your request for proposal dated [date] and our proposal. We are hereby submitting our proposal, which includes this Data entry and Validation Proposal, and a financial proposal sealed under a separate envelop.
If negotiations are held during the period of the proposal, i.e. before [date] we undertake to negotiate on the basis of the proposed staff. Our proposal is binding upon us and subject to the modification resulting from contract negotiations.
We understand you are not bound to accept any proposal you receive.
We remain,
Yours sincerely,
Authorized Signature:Name and Title of Signatory:
Name of Firm:Address:
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Annex-B
Project Reference
Using the format below, provide information on each assignment for which your firm / entity, either individually as a corporate entity or as one of the major companies within an association, was legally contracted.
Assignment Name: Country:
Location within Country: Professional Staff provided by your Firm/Entity (profiles):
Name of Client: No. of Staff:
Address: No. of Staff months; Duration of Assignment:
Start Date (month/Year) Completion date (Month/Year)
Approx. Value of services (in current US$)
Name of Associated Firms, If any: No. of Months of professional staff provided by associated firms:
Name of Senior Staff (Project Director/Coordinator, Team Leader) Involved and Functions Performed:
Narrative Description of Project:
Description of Actual Services provided by your staff:
Firm’s Name:
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Annex-C
Comments and Suggestions of Firms on Terms of Reference and on data, services, and facilities to be provided by the client
On the terms of Reference:
1.
2.
3.
4.
5.
On the data, services and facilities to be provided by the client:
1.
2.
3.
4.
5.
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Annex-D
Description of the methodology and work plan for performing the assignment
A comprehensive document detailing each and every step and process proposed by the contractor/firm to be followed in order to accomplish the data entry and validation service. The document will be an important assessment tool for the qualification and marking of scores for the contractor/firms proposal during the bid evaluation process.
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Annex-E
Team composition and task assignments
1. Technical / Managerial StaffName Position Task
2. Support StaffName Position Task
Resumes of team members also to be provided in the attached format
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Annex -F
Format of curriculum vitae (CV) for proposed professional staff
Proposed Position:_________________________________________________
Name of Firm: _____________________________________________________
Name of Staff: _____________________________________________________
Profession: ________________________________________________________
Date of Birth: ______________________________________________________
Years with firm/entity: _______________________ Nationality:______________
Membership in Professional Societies: __________________________________
__________________________________________________________________
Detailed Tasks Assigned: _____________________________________________
__________________________________________________________________
Key Qualifications:
(Give an outline of staff member’s experience and training most pertinent to tasks on assignment. Describe degree of responsibility held by staff member on relevant previous assignments and give dates and locations. Use about half a page).
__________________________________________________________________
Education:
(Summarize college/university and other specialized education of staff member, giving names of schools, dates attended, and degrees obtained. Use about one quarter of a page:)
__________________________________________________________________
Employment Record:
(Starting with present position, list in reverse order every employment held. List all positions held by staff member since graduation, giving dates, names of employing organizations, titles of positions held and locations of assignments. For experience in last ten years, also given types of activities performed and client references where appropriate. Use about three quarters of a page).
__________________________________________________________________
Languages:
(For each language indicate proficiency excellent, good, fair, or poor in speaking, reading and writing).
__________________________________________________________________
Certification:
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I, the undersigned, certify that to the best of my knowledge and belief, these date correctly describe my qualifications, my experience and me.
__________________________________________ Dated: _________________
(Signature of staff member and authorized representative of the firm). (day/month/year)
[Day/Month/Year]
Full Name of staff member:
Full name of authorized representative:
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Annex-G
Financial proposal submission form
[Location, Date]
To,Senior Purchase Officer ITD, Government of PunjabPunjab
We, the undersigned, offer to provide the services for data entry and Validation of Historical records of Property Tax Records of Excise and Taxation Department, Lahore for ITD, Punjab in accordance with your request for proposal dated [date] and our proposal. Our attached financial is for the sum of [amount in words and figures]. This amount is exclusive of the local taxes, which we have estimated at [amount in words and figures].
Our financial proposal shall be binding upon us subject to the modifications resulting form contract negotiations, up to expiration of the validity period of the proposal, i.e. [Date].
We understand you are not bound to accept any proposal you receive.
We remain,
Yours sincerely,
Authorized Signature:Name and Title of Signatory:
Name of Firm:Address:
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