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Public Procurement Monitoring Office

Tahachal, Kathmandu, Nepal

Tel:- +977 1 4030518/4030546

Fax:- +977 1 4030642

URL:- www.ppmo.gov.np

www.gepson.gov.np

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Contents

Bidder's Login ........................................................................................... 1Register New Bidder ................................................................................. 2

Viewing Tenders ....................................................................................... 3Tender Details .......................................................................................... 4Bidding Tender ......................................................................................... 5My Bids .................................................................................................... 6Substitution/Modification/Withdrawal ......................................................... 6Update Bidder's Profile .............................................................................. 6Bidder Logout ........................................................................................... 7

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Bidder LoginIn the right side user login panel ofhomepage select user type asBidder and enter the valid

username and password and clicklogin button.

Forgot Password

If you have lost your password,click on the Retrieve Passwordlink below login button and you willbe asked your username and after entering your valid username press the Next button. The pageshown below will be loaded. Then you will be asked the Secret Question's answer you filled duringthe time of registration. If you provide the correct answer, the updated new password will be emailedto the related email address.

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Register New BidderIf any supplying company/agency wants to bid the tender, electronically, they should register by

filling the form available online. Click on the Signup New Bidder link on the bottom of the login boxto get signup form.

The user should fill all the information as asked in the form, the field marked with * are mandatoryfield, which mean they should be provided compulsorily, otherwise the user won't be able to registeras a Bidder.

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In case of joint ventures, the name of all the partner companies should be provided and the detail

and contact information of the leading company is sufficient.

The Bidder should enter the username and password and email address, the password is suggestedto be unique with alphabets and numbers so that no one could guess any access the Bidder'sinformation by unauthorized person. The Bidder should select the Secret Questions and provide its

answer so that Bidder can use it to retrieve the password if the he/she forgets it.

The Bidder should check on the term and condition check box to acknowledge the acceptance of allthe terms and condition of the system or the Bidder may read all the condition by clicking on theClick Here link.

Then the Bidder shall click on the Register button to get registered on the E-procurement system.As soon as Bidder clicks the Register button, the system will email the Bidder's username,password, and a link to the email address provided while registering. Click on the link to verify youremail address and your account information. Only after clicking the link, Bidder will be eligible toaccess the site with valid user name and password.

Viewing Tenders

Click on the Tenders button on the left menu to get all the list of available tenders. The tenders willbe listed chronologically depending on the last date of bid submission. The tender already bided bythe Bidder will be shaded by light green color and a bidder cannot bid twice the same tender. If thetender is already closed, it will be shaded by light red color.

Click on the contract title to view the detail of the tender notice and other details such asaddendum, clarifications, and bidding documents. If the Bidder wants to bid on it then he/she mayclick on Bid Now button.

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Tender DetailsAs soon as the tender title is clicked the following tender detail page will be loaded. The tender detailpage contains the detail information about the tender notice.

If there are any addenda and clarifications added, they will be listed as well and the addenda andclarification documents and bid documents are downloadable from this page.

The tender details will be shown in this page. All available downloadable tender documents will belisted on the Tender Documents section and click on it to download. The contact information of theauthorized person for the specific tender notice will be posted on Enquiries section.

Bidding TenderBidder can bid the tender either by clicking on the Bid Now button in the Tender list. Alertinformation will be shown and bid submission is not allowed if the bid has been already submitted bythe bidder, electronically or after end of bid submission date/ time. Following page shall be shown to

allow a bid;

The Bidders have to upload all the mandatory documents in PDF format as listed in this page. Clickon the Upload button and the new popup upload window will open. Then select the appropriate PDFfile with password protection, and press Upload button and the file will be uploaded. After thecomplete file uploads, the file upload status, changes to File Uploaded with respective file

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name. If the bidder wishes to upload the extra documents then they may upload using Additional

Documents section. Now check on the agreement checkbox just above the Submit the Bid Nowbutton. By checking this box the bidder agrees the bid as well as terms and conditions mentioned

herein. Just uploading the bid document is not sufficient; the Bidder must click on the Submit theBid Now button to finally submit the bid. Once a bid is submitted, electronically it will not be viewedto bidder and any modification, withdrawal, or substitution shall be submitted by the bidder,

separately.

My BidsThis section shows list of all bids that submitted by a bidder. The buyer will be able to see hissubmitted bid list showing the history like Bid submission time/date, BidModification/Withdrawal orBid Substitution date/time, if any. This page enlists the last actionas first in the Bid Date as shown in the picture below. The bidder can also see the bid opening datefor his submitted bids.

Substitution/Modification/WithdrawalBidder may submit Modification or Withdrawal or Substitution bid using this page forelectronically submitted, only. This facility can not be used for paper submitted bids. In this page, all

the Bids made by the Bidder are listed with two buttons as Substitution Bid andModification/Withdrawal Bid.

If the Bidder wishes to put Substitution Bid, he/she should click on the Substitution Bid link andthe Bid Substitution page will be loaded. The Bidder should upload all the mandatory documents

along with the Substitution Letter.

If the Bidder wishes to make the Modification/Withdrawal for a bid, the Bidder should click on

the Modification/Withdrawal Bid link on the list. For Modification/Withdrawal of a bid, Powerof Attorney and Modification/Withdrawal Letter has to be uploaded with other information, asnecessary.

Update Bidders ProfileAs soon as the Bidders log in, there is provision of changing the bidder's information. Just below theBidder's information click on the Update My Profile link, and the user detail will be shown first andthen click on the Change Information button to change the Bidder's information. The form shownbelow will be loaded and change the information as needed and provide the valid password and clickon the Update Detail button to change all the information.

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Click on the Change Password button to change the existing password with new one. First of all

the bidder should provide the existing password and then the new password along with theconfirmation for the new password, then click on the Change Password button.

But the Bidders are not allowed to update their username and email as they are considered as theidentification of the Bidder. If the bidder needs to change their email address, Bidder may request

the System Administrator to update the email address.

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LogoutAfter completing all the tasks the Bidder should log out by clicking on the Log out button on thebottom of the left side menu. As soon as Bidder clicks on Logout button all the session informationof the Bidder will be killed and no one will be able to see and modify the Bidders information untillogging in again by entering valid username and password.