bidding documents for new boc systems & national single window

8/10/2019 Bidding documents for new BOC systems & National Single Window

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BIDDINGDOCUMENTS

Selection of System Integrator for Design,

Implementation, Operation and Maintenance

of Integrated Enhanced Customs ProcessingSystem and National Single Window for the

Government of the Philippines:

Component I: Design, Implementation, Operation and Maintenance

of Enhanced Customs Processing System for the Bureau of Customs;

and

Component II: Development and Operationalization of Philippine

National Single Window Phase 2 Project for the Government of the

Philippines

for the

BUREAU OF CUSTOMS (BOC)


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BRIEF PROJECT DESCRIPTION

The Integrated Enhanced Electronic Customs Processing System and National Single

Window Phase 2 Project aims to achieve a fully electronic, paperless, man contact-

free processing of Customs transactions while allowing traders a single submission of

data and information, and for the Bureau of Customs a single and synchronous

processing of data and information and a single decision-making point for Customs

release and clearance of cargo.


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Section I. Request for Expression of Interest


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REQUEST FOREXPRESSION OFINTEREST

FORTHE

Selection of System Integrator for Design, Implementation, Operation and

Maintenance of Integrated Enhanced Customs Processing System and

National Single Window for the Government of the Philippines:

Component I : Design, Implementation, Operation and Maintenance of

Enhanced Customs Processing System for the Bureau of Customs and;

Component II : Development and Operationalization of Philippine National

Single Window Phase 2 Project for the Government of the PhilippinesThe Department of Budget and Management Procurement Service (DBM-PS),through the

Bureau of Customs under the GAA 2010 and 2012 intends to apply the sum ofP650,000,000.00being the Approved Budget for the Contract (ABC) to payments under thecontract for the Integrated Enhanced Customs Processing System and National SingleWindow Phase 2 Project / PB No. 2014-082.Bids received in excess of the ABC shall beautomatically rejected at the opening of the financial proposals.

TheDepartment of Budget and Management Procurement Service (DBM-PS) now callsfor the submission of eligibility documents for the Selection of System Integrator for Design,

Implementation, Operation and Maintenance of Integrated Enhanced Customs ProcessingSystem and National Single Window for the Government of the Philippines: (ComponentI: Design, Implementation, Operation and Maintenance of Enhanced Customs Processing

System for the Bureau of Customs and; Component II: Development and Operationalization

of Philippine National Single Window Phase 2 Project for the Government of the Philippines)

inclusive of implementing and Consulting Services. The BAC shall hold a PreliminaryMeeting to discuss the terms and conditions under the REI on October 21, 2014, 3:00PM.Interested consultants must submit their eligibility documents on or before October 28, 2014,01:00PMat PS Conference Room, DBM Compound, RR Road, Cristobal Street, Paco,

Manila.Applications for eligibility will be evaluated based on a non-discretionary pass/failcriterion.

The BAC shall draw up the short list of consultants from those who have submitted eligibilitydocuments/Expression of Interest and have been determined as eligible in accordance with theprovisions of Republic Act 9184 (RA 9184), otherwise known as the GovernmentProcurement Reform Act, and its Implementing Rules and Regulations (IRR). The short listshall consist offive (5)prospective bidders who will be entitled to submit bids. The criteria andrating system for short listing are:

a. Applicable Experience of the Firm; (50%)

b. Qualification of personnel who may be assigned to the job vis--vis extent and

complexity of the undertaking; (30%) and


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c. Current workload relative to capacity (20%).

Applicable Experience pertains to experience of the consultant and members in case of

joint ventures, considering the overall experiences of the firm;

Qualification of personnel pertains to the personnel who may be assigned to the job vis--vis extent and complexity of the undertaking;

Job Capacity means the absorptive capacity of the Applicant to do additional works otherthan those currently undertaken.

The Rating multiplied by their respective Weights gives the weighted Scores. Theseare added to determine the total points for the Applicant. The Applicants shall then be rankedaccording to their Total Points and the top five (5) shall be considered as the short listand qualify them to bid for the contemplated contract. Should less than the required numberapply for eligibility and short listing, pass the eligibility check, and/or pass the minimumscore required in the short listing, the BAC shall consider the same. Further, Applicants musthave a minimum of SIXTY (60) POINTS for each of the above three criteria and must have aweighted score of SEVENTY (70) POINTS to qualify for short listing.

Prospective bidders must have no pending case or complaint filed against them with thecourts, quasi-judicial body or any other government agency or instrumentalities that arosedue to any violations of the Procurement Law or R.A. 9184. In the case of a JV with a foreignpartner, the foreign JV partner should also have no pending cases filed against their companyand any of their officers with the DBM-PS, BOC and other government agencies regarding

blacklisting of their company due to any illegal conduct of their business in the Philippinesand abroad for the past 3 years.

Bidding will be conducted through open competitive bidding procedures using non-discretionary pass/fail criterion as specified in the IRR of RA 9184.

Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations withat least sixty percent (60%) interest or outstanding capital stock belonging to citizens of thePhilippines.

The Procuring Entity shall evaluate bids using the Quality Based Evaluation/Selection

(QBE/QBS) procedure. The criteria and rating system for the evaluation of bids shall beprovided in the Instructions to Bidders.

The contract shall be completed within Twenty Four (24) months from effective dateindicated in the Notice to Proceed (NTP).

TheDepartment of Budget and Management Procurement Service (DBM-PS) reserves theright to reject any and all bids, annul the bidding process, or not award the contract at anytime prior to contract award, without thereby incurring any liability to the affected bidder orbidders.


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For further information, please refer to:

The BAC Secretariat Office

DBM Compound, RR Road,

Cristobal St., Paco Manila

[email protected]

561-7025 / 689-7750 loc. 4017

October 15, 2014

(Sgd.) DIR. ROSA MARIA CLEMENTEChairman, BAC III


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Section II. Eligibility Documents


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1. Eligibility Criteria

1.1. The following persons/entities shall be allowed to participate in the biddingfor Consulting Services:

(a) Duly licensed Filipino citizens/sole proprietorships;

(b) Partnerships duly organized under the laws of the Philippines and ofwhich at least sixty percent (60%) of the interest belongs to citizens ofthe Philippines;

(c) Corporations duly organized under the laws of the Philippines and ofwhich at least sixty percent (60%) of the outstanding capital stockbelongs to citizens of the Philippines;

(d) Cooperatives duly organized under the laws of the Philippines, and of

which at least sixty percent (60%) interest belongs to citizens of thePhilippines; or

(e) Persons/entities forming themselves into a joint venture,i.e., a group oftwo (2) or more persons/entities that intend to be jointly and severallyresponsible or liable for a particular contract: Provided, however, ThatFilipino ownership or interest thereof shall be at least sixty percent(60%). For this purpose, Filipino ownership or interest shall be basedon the contributions of each of the members of the joint venture asspecified in their JVA.

1.2. When the types and fields of Consulting Services involve the practice ofprofessions regulated by law, those who will actually perform the servicesshall be Filipino citizens and registered professionals authorized by theappropriate regulatory body to practice those professions and alliedprofessions specified in the EDS.

1.3. If the Request for Expression of Interest allows participation of foreignconsultants, prospective foreign bidders may be eligible subject to thequalifications stated in theEDS.

1.4. Government corporate entities may be eligible to participate only if they can

establish that they (a) are legally and financially autonomous, (b) operateunder commercial law, and (c) are not dependent agencies of the GOP or theProcuring Entity.

2. Eligibility Requirements

2.1. The following eligibility requirements shall be submitted on or before the dateof the eligibility check specified in the Request for Expression of Interest andClause 5 for purposes of determining eligibility of prospective bidders:

(a) Class A Documents

Legal Documents


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(i) Registration certificate from Securities and ExchangeCommission (SEC), Department of Trade and Industry (DTI)for sole proprietorship, or Cooperative Development Authority(CDA) for cooperatives, or any proof of such registration asstated in theEDS;

(ii) Mayors permit issued by the city or municipality where theprincipal place of business of the prospective bidder is located;

(iii) Tax clearance per Executive Order 398, Series of 2005, asfinally reviewed and approved by the BIR.

Technical Documents

(iv) Statement of the prospective bidder of all its ongoing andcompleted government and private contracts, including

contracts awarded but not yet started, if any, whether similar ornot similar in nature and complexity to the contract to be bid,within the relevant period provided in the EDS. The statementshall include, for each contract, the following:

(iv.1) the name and location of the contract;

(iv.2) date of award of the contract;

(iv.3) type and brief description of consulting services;

(iv.4) consultants role (whether main consultant,subcontractor, or partner in a JV)

(iv.5) amount of contract;

(iv.6) contract duration; and

(iv.7) certificate of satisfactory completion or equivalentdocument specified in the EDSissued by the client, inthe case of a completed contract;

(v) Statement of the consultant specifying its nationality and

confirming that those who will actually perform the service areregistered professionals authorized by the appropriateregulatory body to practice those professions and alliedprofessions in accordance with Clause 1.2.

Financial Document

(vi) The consultants audited financial statements, showing, amongothers, the consultants total and current assets and liabilities,stamped received by the BIR or its duly accredited andauthorized institutions, for the preceding calendar year which

should not be earlier than two (2) years from the date of bidsubmission.


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(b) Class B Document

Valid joint venture agreement (JVA), in case a joint venture is alreadyin existence. In the absence of a JVA, duly notarized statements fromall the potential joint venture partners stating that they will enter into

and abide by the provisions of the JVA in the instance that the bid issuccessful, shall be included in the bid. Failure to enter into a jointventure in the event of a contract award shall be ground for theforfeiture of the bid security. Each partner of the joint venture shallsubmit the legal eligibility documents. The submission of technicaland financial documents by any of the joint venture partners constitutescompliance.

2.2. In the case of foreign consultants, the foregoing eligibility requirements underClass A Documents may be substituted by the appropriate equivalentdocuments, if any, issued by the foreign consultants country.

2.3. The eligibility requirements or statements and all other documents to besubmitted to the BAC must be in English. A translation of the documents inEnglish certified by the appropriate embassy or consulate in the Philippinesmust accompany the eligibility requirements under Classes A and BDocuments if they are in other foreign language.

2.4. Prospective bidders may obtain a full range of expertise by associating withindividual consultant(s) and/or other consultants or entities through a JV orsubcontracting arrangements, as appropriate. However, subcontractors mayonly participate in the bid of one short listed consultant. Foreign Consultants

shall seek the participation of Filipino Consultants by entering into a JV with,or subcontracting part of the project to, Filipino Consultants.

2.5. If a prospective bidder has previously secured a certification from theProcuring Entity to the effect that it has previously submitted the above-enumerated Class A Documents, the said certification may be submitted inlieu of the requirements enumerated in Clause 2.1 above.

3. Format and Signing of Eligibility Documents

3.1. Prospective bidders shall submit their eligibility documents through their duly

authorized representative on or before the deadline specified in Clause 5.

3.2. Prospective bidders shall prepare an original and copies of the eligibilitydocuments. In the event of any discrepancy between the original and thecopies, the original shall prevail.

3.3. The eligibility documents, except for unamended printed literature, shall besigned, and each and every page thereof shall be initialed, by the dulyauthorized representative/s of the prospective bidder.

3.4. Any interlineations, erasures, or overwriting shall be valid only if they are

signed or initialed by the duly authorized representative/s of the prospectivebidder.


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4. Sealing and Marking of Eligibility Documents

4.1. Unless otherwise indicated in theEDS, prospective bidders shall enclose their

original eligibility documents described in Clause 2.1, in a sealed envelopemarked ORIGINAL ELIGIBILITY DOCUMENTS. Each copy of shallbe similarly sealed duly marking the envelopes as COPY NO. ___ -ELIGIBILITY DOCUMENTS. These envelopes containing the original andthe copies shall then be enclosed in one single envelope.

4.2. The original and the number of copies of the eligibility documents as indicatedin theEDSshall be typed or written in indelible ink and shall be signed by theprospective bidder or its duly authorized representative/s.

4.3. All envelopes shall:

(a) contain the name of the contract to be bid in capital letters;

(b) bear the name and address of the prospective bidder in capital letters;

(c) be addressed to the Procuring Entitys BAC specified in theEDS;

(d) bear the specific identification of this Project indicated in theEDS; and

(e) bear a warning DO NOT OPEN BEFORE the date and time forthe opening of eligibility documents, in accordance with Clause 5.

4.4. If the eligibility documents are not sealed and marked as required, theProcuring Entity will assume no responsibility for its misplacement orpremature opening.

5. Deadline for Submission of Eligibility Documents

Eligibility documents must be received by the Procuring Entitys BAC at the addressand on or before the date and time indicated in the Request for Expression of Interestand theEDS.

6. Late Submission of Eligibility Documents

Any eligibility documents submitted after the deadline for submission and receiptprescribed in Clause 5 shall be declared Late and shall not be accepted by theProcuring Entity.

7. Modification and Withdrawal of Eligibility Documents

7.1. The prospective bidder may modify its eligibility documents after it has beensubmitted; provided that the modification is received by the Procuring Entityprior to the deadline specified in Clause 5. The prospective bidder shall not beallowed to retrieve its original eligibility documents, but shall be allowed tosubmit another set equally sealed, properly identified, linked to its original bid


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(a) the name of the prospective bidder;

(b) whether there is a modification or substitution; and

(c) the presence or absence of each document comprising the eligibility

documents vis--vis a checklist of the required documents.

8.5. The eligibility of each prospective bidder shall be determined by examiningeach bidders eligibility requirements or statements against a checklist ofrequirements, using non-discretionary pass/fail criterion, as stated in theRequest for Expression of Interest, and shall be determined as either eligibleor ineligible. If a prospective bidder submits the specific eligibilitydocument required, he shall be rated passed for that particular requirement.In this regard, failure to submit a requirement, or an incomplete or patentlyinsufficient submission, shall be considered failed for the particulareligibility requirement concerned. If a prospective bidder is rated passed for

all the eligibility requirements, he shall be considered eligible to participate inthe bidding, and the BAC shall mark the set of eligibility documents of theprospective bidder concerned as eligible. If a prospective bidder is ratedfailed in any of the eligibility requirements, he shall be considered ineligibleto participate in the bidding, and the BAC shall mark the set of eligibilitydocuments of the prospective bidder concerned as ineligible. In either case,the BAC chairperson or his duly designated authority shall countersign themarkings.

9. Short Listing of Consultants

9.1. Only prospective bidders whose submitted contracts are similar in nature andcomplexity to the contract to be bid as provided in the EDS shall beconsidered for short listing.

9.2. The BAC of the Procuring Entity shall draw up the short list of prospectivebidders from those declared eligible using the detailed set of criteria and ratingsystem to be used specified in the EDS.

9.3. Short listed consultants shall be invited to participate in the bidding for thisproject through a Letter of Invitation to Bid issued by the BAC of theProcuring Entity.

9.4. Only bids from short listed bidders shall be opened and considered for awardof contract. These short listed bidders, whether single entities or JVs, shouldconfirm in their bids that the information contained in the submitted eligibilitydocuments remains correct as of the date of bid submission.


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Section III. Eligibility Data Sheet


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Eligibility Data Sheet

Eligibility

Documents

1.2 No further instructions.

1.3 Direct participation of foreign entities is not allowed.

2.1(a)(i)(i) No additional Requirements.

2.1(a)(iv) The statement of all ongoing and completed government and privatecontracts shall include all such contracts within last ten yearsprior to thedeadline for the submission and receipt of eligibility documents.

Attached as Annexes D and E in Section IV. Bidding Forms are the

standard forms for this requirement including the instructions andguidelines in the accomplishment of said forms.

2.1(a)(iv.7) Proponent must show certification or any equivalent document from eachof their client, as stated in the Statement of Completed Contracts form,that they are in good standing and have implemented similar projects(clause 9.1) to their clients expectation. This particular requirement ofsubmitting certification or equivalent document shall only apply tocontracts that are similar in nature to the project at hand.

The documents must be in English. A translation of the documents inEnglish certified by the appropriate embassy or consulate in thePhilippines must accompany said documents if they are in other foreignlanguage.

A translation of the documents in English certified by the PhilippineEmbassy/ Consulate in the country where the document is coming fromshall likewise be accepted.

4.2 Each prospective bidder shall submit one (1) original and one (1)additionalcopyof its eligibility documents.

4.3(c) Department of Budget and Management Procurement Service Bids andAwards Committee (DBM-PS BAC) Bidding Room A, 2nd Floor PSBldg., Cristobal Street, Paco, Manila

4.3(d) Name of the Project: Integrated Enhanced Customs Processing Systemand National Single Window Phase 2 Project.

Brief Description of Services: Selection of System Integrator for Design,Implementation, Operation and Maintenance of Integrated Enhanced

Customs Processing System and National Single Window for the

Government of the Philippines


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5 Department of Budget and Management Procurement Service Bids andAwards Committee (DBM-PS BAC) Bidding Room A, 2nd Floor PSBldg., Cristobal Street, Paco, Manila

8.1 The place of opening of eligibility documents is Department of Budget

and Management Procurement Service Bids and Awards Committee(DBM-PS BAC) Bidding Room A, 2

ndFloor PS Bldg., Cristobal Street,

Paco, Manila.

The date and time of opening of eligibility documents is October 28,2014, 01:00PM.

9.1

Bidder should comply with the following requirements:

(a) The Bidder must have completed by itself, or through memberfirms, if a JV, as a Solutions Provider (SP), provided that the SP

has at least 40% ownership of the JV, at least two similar contractsof Integrated Customs Processing System and Single Windowprojects within the last ten (10) years prior to the date ofsubmission and receipt of bids, and whose aggregate value,adjusted to current prices using the National Statistics Officeconsumer price indices, must be at least two hundred percent(200%) of the ABC;

(b) The largest of the similar contract must be equivalent to 100% ofthe ABC;

(c) The SP must own the solution to be implemented; and(d) The Bidder must submit the following certifications:

(i) ISO 9001:2008 for Quality Management(ii) ISO/IEC 27001:2005 for Information Security

Management(iii) ISO/IEC 20000-1:2011 for IT Service Management(iv) ISO 29990:2010 for Training Services(v) CMMI Level 3 (Capability Maturity Model Integration)

For this purpose, similar contracts shall refer to an Integrated CustomsProcessing System and Single Window project at National level or Trans-National level.

An SP is a systems integrator, hardware solutions provider, operationsand/or service maintenance provider, among others, of an ICT System.

Failure of the bidder to submit the certifications in Item D above shallresult to disqualification.

9.2Evaluation Criteria for Short listing of bidders for the Selection of System

Integrator for Design, Implementation, Operation and Maintenance of

Integrated Enhanced Customs Processing System and National Single

Window for the Government of the Philippines:

Component I : Design, Implementation, Operation and Maintenance of

Enhanced Customs Processing System for the Bureau of Customs; and


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Component II : Development and Operationalization of Philippine National

Single Window Phase 2 Project for the Government of the Philippines

Shortlisting Evaluation

Criteria

Criteria Score % % % Pts

Applicable experience of the consultant and

members in case of joint ventures, considering

both overall experiences of the company

50

I. Firms Qualification 40

A. Must have at least five (5) yearsexperience in the design, implementation,operation and/or maintenance of Web-based and integrated IT systems forCustoms Administration (Import andExport, Formal//Informal Entries, e-Payment, Hold and Alert, Trans-shipment

Entries, Custom Bonded Warehouse,Value Reference System, Client ProfileRegistration, Risk Management, PostEntry Audit, Legal/Case Management,Executive Dashboard) and Single Windowat National or Trans-National level.

60

9 and above 100

6 - 8 85

5 70

4 and below 0

B. No. of similar projects at:40

b.1 trans-national level 60

3 and above 100

2 85

1 70

0 0

b.2 national level 40

3 and above 100

2 85

1 70

0 0

II. Work Experience 60

A. Single largest similar project from 2009 to2014 (completed)

40

> 100% of the ABC 100

100% of the ABC 70

below 100% of the ABC 50

B. No of similar projects from 2009 to 2014(completed)

40


6 & above 100


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4 - 5 85

3 70

1 - 2 50

0 0


6 & above 100

4 - 5 85

3 70

1 - 2 50

0 0

C. Total value of projects from 2009 to 2014(completed )

20

> 100% of the ABC 100

100% of the ABC 70


D. Total No. of projects from 2009 to 2014(completed )

20


6 & above 100

4 - 5 85

3 70

1 to 2 50

0 0


6 & above 100

4 - 5 853 70

1 to 2 50

0 0

Qualification of Key Personnel 30

A. Resident Project Manager 5

1. Education 15

PhD (IT Related) 100

With PhD Units (IT-Related) 95

Masters Degree (IT-Related) 90

With Masters Degree Units (IT-Related) 85

Bachelors Degree (IT-Related) 80

PhD (Non-IT) 75

With PhD Units (Non-IT) 60

Masters Degree (Non-IT) 55

With Masters Degree Units (Non-IT)

50

Bachelors Degree (Non-IT) 45

2. Experience in ICT Project Managementas Lead / Deputy

45

7 yrs and above 100

5 to 6 yrs 85 3 to 4 yrs 70


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1 to 2 50

0 0

3. Trainings Attended on ICT or ProjectManagement

20

161 man-hours and above 100

121 to 160 man-hours 90 81 to 120 man-hours 80

40 to 80 man-hours 70

less than 40 man-hours 50

4. Credentials / Certifications related toICT or Project Management 15

4 and above 100

2 to 3 85

1 70

0 0

5. Experience in Customs IT Systems 5

4 and above 100

2 to 3 85

1 70

0 0

B. Domain Expert: Customs Specialist 3

1. Education 10




With Masters Degree Units (IT-

Related)

85


PhD (Non-IT) 75




50


2. Experience in Customs BusinessProcess

70

7 yrs and above 100

5 to 6 yrs 85

3 to 4 yrs 70

1 to 2 50

0 0

3. Trainings Attended on ICT or CustomsBusiness Process

10






4. Credentials / Certifications related toICT or Customs Business Process 5


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4 and above 100

2 to 3 85

1 70

0 0


4 and above 100

2 to 3 85

1 70

0 0

C. Application Development Lead 4

1. Education 20




With Masters Degree Units (IT-Related)

85


PhD (Non-IT) 75




50


2. Experience in ApplicationDevelopment as Lead/Deputy

45

7 yrs and above 100

5 to 6 yrs 85

3 to 4 yrs 70

1 to 2 50

0 0

3. ICT Trainings Attended 20






4. Credentials / Certifications related toICT

10

4 and above 100

2 to 3 85

1 70

0 0


4 and above 100

2 to 3 85

1 70

0 0

D. System Integration / Implementation Lead 4

1. Education 20


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85


PhD (Non-IT) 75




50


2. Experience in IT SystemImplementation and Integration 45

7 yrs and above 100

5 to 6 yrs 85

3 to 4 yrs 70

1 to 2 50

0 0

3. ICT Trainings Attended 20






4. Credentials / Certifications related toICT

10

4 and above 100 2 to 3 85

1 70

0 0


4 and above 100

2 to 3 85

1 70

0 0

E. Quality Assurance Lead 2

1. Education 25 PhD (IT Related) 100




85


PhD (Non-IT) 75




50



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2. Experience in IT systems testing andquality assurance

45

7 yrs and above 100

5 to 6 yrs 85

3 to 4 yrs 70

1 to 2 50

0 0

3. IT Quality Assurance or IT TrainingsAttended

20






4. Credentials / Certifications related toQuality Assurance or IT

5

4 and above 100 2 to 3 85

1 70

0 0


4 and above 100

2 to 3 85

1 70

0 0

F. Training / Change Management Lead 2

1. Education 15




85


PhD (Non-IT) 75




50


2. Experience in organizationaldevelopment, capacity building orpeople change management relatedactivities

55

7 yrs and above 100

5 to 6 yrs 85

3 to 4 yrs 70

1 to 2 yrs 50

0 0

3. Trainings related to ChangeManagement or ICT

15

161 man-hours and above 100 121 to 160 man-hours 90


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H. IT Security Lead 3

1. Education 15





85


PhD (Non-IT) 75




50


2. Experience in IT securityinfrastructure and solutions design,

implementation and managementrelated activities

55

7 yrs and above 100

5 to 6 yrs 85

3 to 4 yrs 70

1 to 2 yrs 50

0 0

3. IT Security Trainings Attended 20






4. Credentials / Certifications related toIT Security

5

4 and above 100

2 to 3 85

1 70

0 0


4 and above 100

2 to 3 85

1 70

0 0

I. Database Administrator (DBA) 3

1. Education 10





85


PhD (Non-IT) 75


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50


2. Experience in Database systemsdesign, implementation andmanagement

55

7 yrs and above 100

5 to 6 yrs 85

3 to 4 yrs 70

1 to 2 yrs 50

0 0

3. Database Administration TrainingsAttended

15






0 0

4. Credentials / Certifications related toDatabase Administration

15

4 and above 100

2 to 3 85

1 70

0 0


4 and above 100

2 to 3 85

1 70

0 0

Current Workload 20

A. Current Project Workload 60

0 to 1 100

2 to 3 85

4 and above 70

B. Financial Capacity 40 more than the ABC 100

100% of the ABC 70


Total 100

The project references provided by the bidders should clearly indicate

the following minimum details in Description of Actual Services

Provided by Your Staff in Annex D.1: (i) functionality of similar

systems implemented by the bidders, (ii) size of the implemented systems

(number of users, geographical spread), (iii) number of years system is

in use and related functionality used by the clients, (iv) value of the


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project including breakup of cost for implementation phase and

maintenance phase)

The project references provided by the bidders should clearly indicate

the following minimum details in Description of Actual Services

Provided by Your Staff in Annex D.1: (i) specific application softwarefor which IT infrastructure solution was implemented, (ii) total number

of users and concurrent users supported by the system (geographical

spread national level), (iii) IT infrastructure solution components

implemented by the bidder, (iv) specific scope of services provided by

the bidder etc.)

NOTES:

1. Based on the above criteria, the bidders shall be ranked

according to their total equivalent points.2. Only the top five (5) bidders meeting the cut-off score of seventy

(70) points shall be included in the shortlist.3. One person per key position.4. The table below shows the key positions, with the corresponding

nationality.

Key Position Nationality

Resident Project Manager Domestic / Foreign

Position

Application Development Lead Domestic / ForeignPosition

Domain Expert: CustomsSpecialist

Domestic / ForeignPosition

System Integrator /

Implementation Lead

Domestic / Foreign

Position

Quality Assurance Lead Domestic / ForeignPosition

Training and ChangeManagement Lead


ICT Infrastructure / SolutionsArchitect


IT Security Lead Domestic / Foreign

Position


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Database Administrator Domestic / ForeignPosition


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Section IV. Bidding Forms

Eligibility Documents Submission Form (Annex A)............................................................ 31

Statement of the Consultants Nationality (Annex B) ......................................................... 32

Format of Curriculum Vitae (CV) for Proposed Professional Staff (Annex C) ............... 34

Statement of Completed Contracts (Annex D)................................................................... 36

Consultants Project References (Annex D.1).............................................................. 37

Statement of (i) Ongoing Contracts and (ii) Awarded But Not Yet Started Contracts

(Annex E) ................................................................................................................................38


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(ANNEX A)

ELIGIBILITY DOCUMENTS SUBMISSION FORM

[Date]

[Name and address of the Procuring Entity]

Ladies/Gentlemen:

In connection with your Request for Expression of Interest dated [insert date] for[Title of Project], [Name of Consultant] hereby expresses interest in participating in theeligibility and short listing for said Project and submits the attached eligibility documents incompliance with the Eligibility Documents therefor.

In line with this submission, we certify that:

a) [Name of Consultant]is not blacklisted or barred from bidding by the GOP orany of its agencies, offices, corporations, or LGUs, including foreigngovernment/foreign or international financing institution whose blacklisting

rules have been recognized by the Government Procurement Policy Board, andthat each of the documents submit; and

b) Each of the documents submitted herewith is an authentic copy of the original,complete, and all statements and information provided therein are true andcorrect.

We acknowledge and accept the Procuring Entitys right to inspect and audit allrecords relating to our submission irrespective of whether we are declared eligible and shortlisted or not.

Yours sincerely,

SignatureName and Title of Authorized Signatory

Name of ConsultantAddress


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3. That attached herewith are the Curriculum Vitae of the abovementioned personnel

(Annex/es ____); and

4. That the undersigned is/are the authorized representative/s for this public bidding asevidenced by herewith attached notarized authority.

Very truly yours,

Signature: ____________________________Name and Title of Authorized Signatory: _________________________

Name of Consultant/Company: __________________________Address: _______________________Contact No/s.__________________


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(ANNEX C)

FORMAT OFCURRICULUM VITAE (CV) FOR PROPOSED PROFESSIONAL STAFF

Proposed Position:

Name of Firm:

Name of Staff:

Profession:

Date of Birth:

Years with Firm/Entity: Nationality:

Membership in Professional Societies:

Detailed Tasks Assigned:

Key Qualifications:

[Give an outline of staff members experience and training most pertinent to tasks on project. Describe degree

of responsibility held by staff member on relevant previous projects and give dates and locations. Use about

half a page.]

Education:

[Summarize college/university and other specialized education of staff members, giving names of schools, dates

attended, and degrees obtained. Use about one quarter of a page.]


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Employment Record:

[Starting with present position, list in reverse order every employment held. List all positions held by staff

member since graduation, giving dates, names of employing organizations, titles of positions held, and locations

of projects. For experience in last ten years, also give types of activities performed and client references, where

appropriate. Use about two pages.]

Languages:

[For each language, indicate proficiency: excellent, good, fair, or poor in speaking, reading, and writing.]

Certification:

I, the undersigned, certify that to the best of my knowledge and belief, these data correctlydescribe me, my qualifications, and my experience.

Date:[Signature of staff member and authorized representative of the firm] Day/Month/Year

Full name of staff member: _______________________________________________Full name of authorized representative:


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STATEMENT OF COMPLETED CONTRACTS (ANNEX D)

This is to certify that (consultant) has the following completed contracts for the period CY 20

Date of

Contract Name of Contract

Location the of

Contract

Date of

Award of

Contract

Type and Brief

Description of

Consulting Service

Consultant ia. main consul

b. subcontract

c. partner in a

Name and Signature of Authorized Date

Representative

*Instructions:a) Cut-off date is May ___, 2014.b) Name of Contract. Indicate here the Nature/ Scope of the Contract for the Procuring Entity to determ

with the Procurement at hand. Example: Supply and Delivery of Generator Setc) Consultant is: . Indicate here whether the bidder is a main consultant, subcontractor or a


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CONSULTANTS PROJECT REFERENCES (ANNEX D.1)

Using the format below, provide information on similar projects and other ICT projects involvingsimilar services.

Project Name: Country:

Location within Country: Professional Staff Provided byYour Firm/Entity(profiles):

Name of Client: No of Staff:

Address: No of Staff-Months; Duration ofProject:

Start Date (Month/Year): Completion Date(Month/Year):

Approx. Value of Services (inCurrent US$):

Name of Associated Consultants, if any: No of Months of ProfessionalStaff Provided by AssociatedConsultants:

Name of Senior Staff (Project Director/Coordinator, Team Leader) Involved and FunctionsPerformed:

Narrative Description of Project:

Description of Actual Services Provided by Your Staff:


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Statement of (i) Ongoing Contracts and (ii) Awarded But Not Yet Started Cont

This is to certify that (consultant) has the following ongoing and awarded but not yet st

Date of

Contract

Contracting

Party Name of Contract

Type andBrief

Description of

Consulting

Service

Amount of

Contract

V

Out

C

Name and Signature of Authorized Representative Date

*Instructions:a) State all ongoing contracts including those awarded but not yet started (government and private contr

not similar to the project called for bidding) as of:i. Cut-off date is May ___, 2014.

ii. If there is no ongoing contract including awarded but not yet started as of the aforementioned peterm.

b) Value of Outstanding Contract. Indicate here the Value of the Contract that has not yet been acceptedc) Consultant is: . Indicate here whether the bidder is a main consultant, subcontractor or a partner in


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