bids and awards committee for the integrated...

Supplemental Bid Bulletin No. 1Supply, Delivery, and Installation of Furniture and Fixtures for the iGovPhil Project Office Space

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SPECIAL BIDS AND AWARDS COMMITTEE FOR INTEGRATED GOVERNEMENT PHILIPPINES PROJECT

(BAC4IGOV)

Supplemental Bid Bulletin No. 1

SUPPLY, DELIVERY AND INSTALLATION OF FURNITURE AND FIXTURES FOR THE IGOVPHIL PROJECT OFFICE SPACE

Bid Reference No. BAC4IGOV-2016-08-010

After considering the queries, clarifications, recommendations and suggestions, the BAC4IGOV hereby decides to include, revise, amend, delete and/or adapt the following provisions:

ORIGINAL PROVISION AMMENDED PROVISION

Section III. Bid Data Sheet (BDS)

13.1. The ABC is inclusive of VAT. Any proposal with a financial component exceeding the ABC shall not be accepted. Further, the sum of bid for each item indicated in the Detailed Financial Breakdown per Annex VI-A must be equal to the signed and submitted Financial Bid Form per Annex VII.

13.1. The ABC is inclusive of VAT. Any proposal with a financial component exceeding the ABC shall not be accepted. Further, the sum of bid for each item indicated in the Detailed Financial Breakdown per Annex VI-A must be equal to the signed and submitted Financial Bid Form per Annex VI.

13.1 (c) Bid for each item in the lot indicated in the Detailed Financial Breakdown as per Annex VI-A must be equal to the signed submitted Financial Bid Form (Annex VII) and must not exceed the total lot ABC.

13.1 (c) Bid for each item in the lot indicated in the Detailed Financial Breakdown as per Annex VI-A must be equal to the signed submitted Financial Bid Form (Annex VI) and must not exceed the total lot ABC.

Section VII. Technical Specifications

4.34. Floor Plan 5. Floor Plan

Section VIII. Bidding FormsAnnex VII-A Detailed Financial Breakdown

ITEM QTYLED Tube light 104

Light Diffuser for fluorescent lights 18

Emergency lights, LED 6

Window Cleaning Service 24

This provision is deleted.


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ORIGINAL PROVISION AMMENDED PROVISION

Section IX. Post Qualification DocumentAnnex IX – Technical Bid Form

ITEMLED Tube light

Light Diffuser for fluorescent lights

Emergency lights, LED

This provision is deleted.

All terms, conditions and instructions to bidders specified in the Bidding Documents inconsistent with this Bid Bulletin are hereby superseded and modified accordingly.

Please use the following forms attached in this Supplemental Bid Bulletin No. 1: Revised Technical Specifications as of 15 August 2016 Revised Detailed Financial Breakdown as of 15 August 2016 Revised Technical Bid form as of 15 August 2016 Revised Checklist of Requirements as of 15 August 2016

For information and guidance of all concerned.

Issued this 15th of August 2016.

DENIS F. VILLORENTEChairperson, BAC4IGOV


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(Bidder’s Company Letterhead)

Supply, Delivery and Installation of Furniture and Fixtures for the iGovPhil Project Office Space

BAC4IGOV-2016-08-010

REVISED TECHNICAL SPECIFICATIONS AS OF 15 AUGUST 2016

INSTRUCTION TO THE SUPPLIER: Indicate “COMPLY” per line number under Bidder’s Statement of Compliance if Bidder can meet the technical specifications and project requirements. DO NOT LEAVE ANY BLANK. A “YES” or “NO” ENTRY WILL NOT BE ACCEPTED. FAILURE TO CONFORM WILL RESULT IN A RATING OF “FAILED”.

MINIMUM SPECIFICATIONS STATEMENT OF COMPLIANCE

1. Background of the Item being Procured1.1 General Overview of the Procurement Project

The modular workstations at the ICTO 2F HCDG room that is currently being used by the iGovPhil project will be turned over to DepEd this year as part of the iSchools project closeout. In this regard, the room will be needing workstations/furniture/equipment to continue the operation of the iGovPhil project.

1.2 Brief description of the Item being procuredSince the project requires its employees to work collaboratively, an open space layout plan is suggested. The new office space shall have modular workstations and furniture for flexibility and possible new configurations. It should fit comfortably and accommodate a large number of employees. The supply, delivery and installation of office furniture include visitor/lounge seating, staff workstations, executive area, conference tables, meeting room furniture, wood storages and equipment/appliances or associated products.

2. Purpose of the ProcurementThe main objective of the proposal is to procure, improve and refresh office atmosphere, re-arranging current office space to accommodate more employees, maintenance of the office; investment into office interior to make it optimal, functional energy and cost-efficient work environment.

3. Minimum Technical Specifications3.1. Workstation (4-person workstation/cluster)

3.1.1. Quantity: 16 pcs. 3.1.2. Measurements: W 3.5ft x L 6ft x H 2.5ft3.1.3. Materials: High Pressure Laminated surface/top;

marine plywood3.1.4. 1” thick surface/top3.1.5. PVC strips edge of the surface/top


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3.1.6. Color/style of top surface: Wood grains; supplier to provide swatches for approval

3.1.7. Stainless Steel legs, powder coated finish; grey3.1.8. Features: workstation can sit 4 people (fronting

each other)3.1.8.1. With 4 pcs. tackable and easy to remove

fabric desk dividers; Supplier to provide fabric swatches for approval

3.1.8.2. With modesty panels3.1.8.3. Grommets provided for electrical and

communications wire management 3.1.8.4. Electrical and communication system

integration available3.1.8.5. With electrical/power sockets, Ethernet

cable, USB hub on top of the table, depressed of at least 5-6 inches

3.1.9. three (3) years warranty3.2. Workstation - Individual

3.2.1. Quantity: 14 pcs.3.2.2. Measurements: W 1.75 ft (21in) x 3ft x 2.5ft H3.2.3. Materials: High Pressure Laminated surface/top;

marine plywood3.2.3.1. 1” thic k surface/top3.2.3.2. PVC strips edge of the surface/top3.2.3.3. Color/style of top surface: Wood grains;

supplier to provide swatches for approval3.2.3.4. With tackable and easy to remove fabric

desk divider; Supplier to provide fabric swatches for approval

3.2.3.5. With modesty panels3.2.3.6. Stainless Steel legs, powder coated

finish; grey3.2.3.7. Grommets provided for electrical and

communications wire management 3.2.3.8. Electrical and communication wire

system integration available3.2.3.9. With electrical/power sockets, Ethernet

cable, USB hub on top of the table, depressed of at least 5-6 inches

3.2.4. three (3) years warranty3.3. Project Manager’s table

3.3.1. Quantity: 1 pc.3.3.2. Measurement for Desk: 2ft W x 2.5ft H x 7ft L3.3.3. Measurement for extension table: 45cm W x

76.2cm H x 100cm L3.3.3.1. Extension table should be flexible; it can

be placed at right or left of the main desk

3.3.4. Materials: High Pressure Laminated surface/top; marine plywood


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3.3.4.1. 1” thick surface/top3.3.4.2. PVC strips edge of the surface/top3.3.4.3. Color/style of top surface: Wood grains;

supplier to provide swatches for approval3.3.4.4. Features: L-shape type of workstation 3.3.4.5. With side cabinet

3.3.4.5.1. swing door type; with shelves; with lock

3.3.4.6. With modesty panels3.3.4.7. Stainless Steel legs, powder coated

finish; grey3.3.5. Features: workstation can sit 4 people (fronting

each other)3.3.6. Grommets provided for electrical and

communications wire management 3.3.7. Electrical and communication wire system

integration available3.3.8. With electrical/power sockets, Ethernet cable, USB

hub on top of the table, depressed of at least 5-6 inches

3.3.9. three (3) years warranty3.4. Acoustic Low Panel Partition wall/divider

3.4.1. Quantity: 2 pcs.3.4.2. Measurements: W 8ft x H 4.5ft 3.4.3. Materials: combination of pvc, fabric,

aluminum/steel3.4.3.1. Tackable fabric3.4.3.2. Acoustic panel3.4.3.3. includes an opaque plexiglass insert and

polycarbonate 3.4.3.4. aluminum end caps

3.4.4. Features: Free-standing divider (T-base feet)3.4.5. three (3) years warranty

3.5. Table B (Conference- A)

3.5.1. Quantity: 1 pc.3.5.2. Dimension: 5ft W x 10ft L x 2.5ft H 3.5.3. Materials: High Pressure Laminated surface/top;

marine plywood3.5.4. 1” thick surface/top3.5.5. PVC strips edge of the surface/top3.5.6. Color/style of top surface: Wood grains; supplier

to provide swatches for approval3.5.7. Electrical and communication wire system



3.5.9. three (3) years warranty


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3.6. Table B (Conference- B)

3.6.1. Quantity: 13.6.2. Dimension: 3 ft W x 5 ft L x 2.5ft H 3.6.3. Features:3.6.4. Materials: High Pressure Laminated surface/top;

marine plywood3.6.5. 1” thick surface/top3.6.6. PVC strips edge of the surface/top3.6.7. Color/style of top surface: Wood grains; supplier

to provide swatches for approval3.6.8. Electrical and communication wire system



3.6.10. three (3) years warranty3.7. Portable / Mobile Glass board

3.7.1. Quantity: 13.7.2. Dimension: 4ft W x 4.5ft H3.7.3. Core material: Glass Frosted – single sided writing

surface; Glass dry erase surface is non-ghosting and compatible with any dry erase, wet erase, permanent marker, grease pen, etc.

3.7.4. Features:

3.7.4.1. light weight, easy to move, and durable;3.7.4.2. Glass Boards are made from ¼-inch

(tempered) safety glass frosted glass; 3.7.4.3. aluminum extrusion frame, 3.7.4.4. 4 mobile feet with 3” locking dual

casters, 3.7.4.5. Color of Frame: Satin Aluminum3.7.4.6. with lower core tackable fabric3.7.4.7. with pen and eraser tray

3.7.5. Warranty: three (3) years3.8. Table C (Conference C)

3.8.1. Quantity: 1 pc.

3.8.2. Measurement: Diameter - 42 in; Height 29in

3.8.3. Materials: High Pressure Laminated surface/top; marine plywood3.8.3.1. 1” thick surface/top3.8.3.2. PVC strips edge of the surface/top3.8.3.3. Color/style of top surface: Wood grains;

supplier to provide swatches for approval

3.8.3.4. Round table3.8.3.5. Steel legs frame

3.8.4. Warranty: three (3) years on craftsmanship


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3.9. Mobile White board 3.9.1. Quantity: 1 pc.3.9.2. Measurement: W:30in H:54in3.9.3. Materials: aluminum, white board, tackable fabric3.9.4. Supplier to provide fabric swatches for approval3.9.5. Features:

3.9.5.1. Mobile3.9.5.2. White board with lower tackable fabric3.9.5.3. 2-sided magnetic White boards 3.9.5.4. 4 casters with brake3.9.5.5. With eraser and pen holder3.9.5.6. Aluminum extrusion frame – satin

3.9.6. Warranty: 3 years 3.10. Round Reception table

3.10.1. Quantity: 1 pc.3.10.2. Measurement: Diameter 30 inches; height 2.5 ft3.10.3. Materials: High Pressure Laminated surface/top;

marine plywood3.10.3.1. 1” thick surface/top3.10.3.2. PVC strips edge of the surface/top3.10.3.3. Color/style of top surface: Wood

grains; supplier to provide swatches for approval

3.10.4. Stainless Steel legs3.10.5. Warranty: three (3) years on craftsmanship

3.11. Reception Counters3.11.1. Quantity: 2 units3.11.2. Measurements: W144in D: 12in H:42 in3.11.3. Materials: High Pressure Laminated; marine

plywood3.11.3.1. Elevated with Stainless steel legs3.11.3.2. with accent/cove lights3.11.3.3. with slot for panel design in front

3.11.3.3.1. (should fit a 24 x 60in vinyl banner)

3.11.3.4. with shelves and lockable cabinets on the inner side

3.11.3.5. Color/style: Wood grains; supplier to provide swatches for approval

3.11.4. Warranty: three (3) years on craftsmanship3.12. Vinyl Matte Laminated banner for reception

counter3.12.1. Quantity: 2pcs.3.12.2. Size: 24 x 60 in3.12.3. Photographic printing (full color)3.12.4. Material: matte laminated vinyl banner

3.13. Cabinet A3.13.1. Quantity: 6 pcs.3.13.2. Measurements: W 1.5 ft, L 6 ft, H: 3 ft3.13.3.Materials: High Pressure Laminated; marine


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plywood3.13.4. Elevated with Stainless steel legs3.13.5. Stainless steel pull cabinet handles3.13.6.Color/style: Wood grains; supplier to provide

swatches for approval3.13.7. Warranty: three (3) years on craftsmanship

3.14. Cabinet B3.14.1. Quantity: 2 pcs.3.14.2. Measurements: W 4ft x H 6.5 ft depth 2ft3.14.3.Materials: High Pressure Laminated; marine

plywood3.14.3.1. Against the wall storage cabinet

3.14.4. Features: with multiple layers/shelves3.14.5. Combination of swing door cabinets and shelves

3.14.5.1. With locks3.14.6. Stainless steel pull cabinet handles3.14.7.Color/style: Wood grains; supplier to provide


3.15. Cabinet C3.15.1. Quantity: 4 pcs.3.15.2. Measurements: W 1.5 ft x L 2 ft x H 3 ft3.15.3. Materials: High Pressure Laminated; marine

plywood3.15.4. Features: For documents and equipment

storage3.15.5. Multi-layered shelves with door and locks3.15.6. Swing door type3.15.7. Stainless steel pull cabinet handles3.15.8.Color/style: Wood grains; supplier to provide


3.16. Cabinet D3.16.1. Quantity: 3 pcs.3.16.2. Measurements: W 18 in x L 48in x H 42in3.16.3. Materials: High Pressure Laminated; marine

plywood3.16.4. Features: For documents and equipment

storage3.16.5. Multi-layered shelves with door and locks3.16.6. Swing door type3.16.7. Stainless steel pull cabinet handles3.16.8. Color/style: Wood grains; supplier to provide


3.17. Cabinet E3.17.1. Quantity: 1 pc.3.17.2. Measurements: W 18in x L 24in x H 30in3.17.3. Materials: High Pressure Laminated; marine

plywood


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3.17.4. Features: For papers and toners3.17.5. Multi-layered shelves3.17.6. Swing door type3.17.7. With locks3.17.8. Stainless steel pull cabinet handles3.17.9. Color/style: Wood grains; supplier to provide


3.18. Cabinet F3.18.1. Quantity: 5 pcs.3.18.2. Materials: High Pressure Laminated; marine

plywood3.18.3. Dimension: 42in H:6ft D:22in3.18.4. Features: (Storage for files, equipment,

collaterals, supplies)3.18.5. storage cabinets with adjustable shelves, with

decorative slides/cover; Multi-layered shelves3.18.6. Swing door type3.18.7. With locks3.18.8. Stainless steel pull cabinet handles3.18.9. Color/style: Wood grains; supplier to provide


3.19. Multi-purpose Counter cabinet3.19.1. Quantity: 2 pcs.3.19.2. Materials: High Pressure Laminated; marine

plywood3.19.3. Dimension: Wood material, steel, rolling

casters with brakes,1.19.4. Adjustable/swivel counter, With closed

shelves, 1.19.5. 6mm thick clear window glass for doors1.19.6. Dimension: W:48 H:40in D:181.19.7. Features: (Storage for supplies)1.19.8. storage cabinets; Multi-layered shelves1.19.9. Swing door type1.19.10. With locks1.19.11. Stainless steel pull cabinet handles1.19.12. Color/style: Wood grains; supplier to provide


3.20. Cabinet-Table for Photocopier3.20.1. Quantity: 1 pc.3.20.2. Measurement: W24in D22in H:24in3.20.3. Materials: High Pressure Laminated; marine

plywood3.20.4. Features: 2 layer shelves inside3.20.5. Swing door type3.20.6. Stainless steel/aluminum handle3.20.7. Color/style: Wood grains; supplier to provide


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3.21. Mobile Pedestal Drawer3.21.1. Quantity: 78 pcs.3.21.2. Measurement: H 25 inches, W 15 inches D 20

inches3.21.3. Materials: combination of steel sheets and

MDF 3.21.4. Colors: steel gray and wood stain; swatch for

approval3.21.5. With pencil tray & file dividers3.21.6. Mobile with 5 castor wheels with brake/lock3.21.7. Central locking system3.21.8. Warranty: three (3) years

3.22. Mobile cabinet for small printers3.22.1. Quantity: 2pcs.3.22.2. Measurements: W21in D18in H30in3.22.3. Materials: High Pressure Laminated; marine

plywood3.22.4. Steel legs3.22.5. Color/style: Wood grains; supplier to provide

swatches for approval3.22.6. Multi-layered shelves3.22.7. Swing door

3.22.7.1. With aluminum handle3.22.8. Warranty: three (3) years on craftsmanship

3.23. Clerical/Staff3.23.1. Quantity: 101 pcs.3.23.2. Materials/Features:

3.23.2.1. Ergonomic3.23.2.2. Midback design3.23.2.3. without armrest3.23.2.4. with adjustable gaslift3.23.2.5. fabric back & seat, PU starbase

with 5 nylon casters3.23.2.6. supplier to provide Colors/Fabric

design swatches for approval3.23.3. Warranty: three (3) years

3.24. Executive Chair3.24.1. Quantity: 2 pcs.3.24.2. Materials/Features:

3.24.2.1. High Back Leather Chair3.24.2.2. PVC Starbase with Nylon Casters3.24.2.3. 300 mm base and PP casters, 3.24.2.4. with adjustable gaslift3.24.2.5. 360 degrees swivel function3.24.2.6. Ergonomic, dynamic and durable

3.24.3. Warranty: three (3) years3.25. Storage Ottoman

3.25.1. Quantity: 8 pcs.


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3.25.2. Measurement: diameter: 19in, Height: 19 in 3.25.3. Materials: Round upholstered seats

3.25.3.1. Leatherette material3.25.3.2. Button-tufted accents3.25.3.3. Supplier to provide color swatch for

approval3.25.3.4. High density foam filling3.25.3.5. Crafted with a sturdy wooden

frame3.25.3.6. Medium brown finish legs

3.25.4. Features: interior storage compartment (with lid off)

3.25.5. Warranty: three (3) years on craftsmanship3.26. Sofa

3.26.1. Quantity: 2 pcs.3.26.2. Measurements: W: 72in H 48 in D25in3.26.3. Materials: Solid wood

3.26.3.1. with 4” high density firm foam cushioned seat

3.26.3.2. enclosed in leatherette material; supplier to provide swatch for approval

3.26.3.3. Diamond buttoned cushion design3.26.3.4. features: booth sofa style

3.26.4. Warranty: 3 years on craftsmanship3.27. Side table

3.27.1. Quantity: 1 pc.3.27.2. Measurements: W: 18in H 20in D24in3.27.3. Materials: Solid wood/veneer3.27.4. Warranty: three (3) years

3.28. Water Gallon Rack (3-tier bottle rack)3.28.1. Quantity: 2 pcs.3.28.2. Measurements: 29in x 15in x 17in3.28.3. Materials: Metal/Stainless Steel3.28.4. Features:

3.28.4.1. Rack that can hold 3pcs. Round water bottle (5 Gallon)

3.28.4.2. 3 Tier/Layer3.28.5. Warranty: three (3) years

3.29. Steel Lockers3.29.1. Quantity: 1 pc.

3.29.1.1. Measurements: W 35.5in x H 71in x D 16.5

3.29.1.2. Materials: Steel ; Powdered Coated Finish

3.29.2. Features3.29.2.1. 4 Layers, 12 Doors3.29.2.2. Ventilated Lockers3.29.2.3. Color: Light Gray

3.29.3. Warranty: three (3) years


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3.30. Exhaust Fan3.30.1. Quantity:23.30.2. Measurement: 12 in. exhaust fan3.30.3. Color: White3.30.4. Features:

3.30.4.1. Industrial Blade3.30.4.2. Quiet operation3.30.4.3. Built-in thermal cut-off operation3.30.4.4. Removable grill for easy cleaning

3.30.5. Warranty: three (3) years3.31. Window Roller Shades system

3.31.1. Quantity: 24 pcs.3.31.2. Size: W 45in x H 66in3.31.3. Materials: pvc roller tube

3.31.3.1. Window shade cassette3.31.3.2. Metal/plastic beaded cord3.31.3.3. Bottom rod

3.31.4. Fabric material: provide swatch or sample for approval

3.31.5. Features: 3.31.5.1. Combination Roller Shade

fabric/Sheer3.31.5.2. Soil and dust resistant3.31.5.3. Good Sound absorption

3.31.6. Warranty: three (3) years3.32. Wall Design/Graphics

3.32.1. Quantity: 23.32.2. Measurement: 3ft x 9ft3.32.3. Material: Vinyl Wall Stickers; Full Color3.32.4. Features: 3.32.5. Adhesive: Repositionable Solvent Adhesive3.32.6. Design: artwork will be provided/supplied by

iGov creative team3.33. Mobile TV Stand

3.33.1. Quantity: 13.33.2. Material: Steel, Aluminum3.33.3. Features:

3.33.3.1. Rolling Casters with Breaks3.33.3.2. Can hold 65in Smart TV/40kg3.33.3.3. Heavy Duty and Durable3.33.3.4. Electrical wire management

3.33.4. Warranty: three (3) years4. Installation

4.1. Workstation4.1.1. Location: Open Space, See Layout4.1.2. Please refer to Section 5 of this Term of

Reference4.2. Workstation - Individual

4.2.1. Location: Facing the Wall


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4.2.2. Please refer to Section 5 of this Term of Reference

4.3. Project Manager's Table4.3.1. Location: PM Area4.3.2. Please refer to Section 5 of this Term of

Reference4.4. Acoustic Low Panel Partition Wall/Divider

4.4.1. Location: Between PM and Mini Conference4.4.2. Please refer to Section 5 of this Term of

Reference4.5. Table A (Conference-A)

4.5.1. Location: Conference Room A4.5.2. Please refer to Section 5 of this Term of

Reference4.6. Table B (Conference-B)

4.6.1. Location: Conference Room B4.6.2. Please refer to Section 5 of this Terms of

Reference4.7. Portable Mobile Glass Board

4.7.1. Location: Conference B4.7.2. Please refer to Section 5 of this Terms of

Reference4.8. Table C (Conference C)

4.8.1. Location: Conference C4.8.2. Please refer to Section 5 of this Terms of

Reference4.9. Mobile White Board

4.9.1. Location: Conference C4.9.2. Please refer to Section 5 of this Terms of

Reference4.10. Reception Table

4.10.1. Location: Front4.10.2. Please refer to Section 5 of this Terms of

Reference4.11. Reception Counter

4.11.1. Location: Front4.11.2. Please refer to Section 5 of this Terms of

Reference4.12. Vinyl Laminated Banner

4.12.1. Location: Reception counter4.12.2. Please refer to Section 5 of this Terms of

Reference4.13. Cabinet A

4.13.1. Location: Inside the conference room4.13.2. Please refer to Section 5 of this Terms of

Reference4.14. Cabinet B

4.14.1. Location: wall at the back of the project manager’s area

4.14.2. Please refer to Section 5 of this Terms of


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Reference4.15. Cabinet C

4.15.1. Location: Surrounding the open conference area C

4.15.2. Please refer to Section 5 of this Terms of Reference

4.16. Cabinet D4.16.1. Location: In between the component tables4.16.2. Please refer to Section 5 of this Terms of

Reference4.17. Cabinet E

4.17.1. Location: Besides the printer; see layout4.17.2. Please refer to Section 5 of this Terms of

Reference4.18. Cabinet F (Storage for files, equipment, collaterals,

supplies)4.18.1. Location: Against the wall4.18.2. Please refer to Section 5 of this Terms of

Reference4.19. Multi-purpose Counter Cabinet

4.19.1. Location: Near Conference B4.19.2. Please refer to Section 5 of this Terms of

Reference4.20. Cabinet-Table for Photocopier

4.20.1. Location: Near Entrance door4.20.2. Please refer to Section 5 of this Terms of

Reference4.21. Mobile/Pedestal Drawer

4.21.1. Location: Work area4.21.2. Please refer to Section 5 of this Terms of

Reference4.22. Mobile Cabinet for small printer

4.22.1. Location: Work area for admin and events4.22.2. Please refer to Section 5 of this Terms of

Reference4.23. Clerical/Staff Ergo Chair

4.23.1. Location: Work area, conference rooms4.23.2. Please refer to Section 5 of this Terms of

Reference4.24. Executive Chair

4.24.1. Location: PM area4.24.2. Please refer to Section 5 of this Terms of

Reference4.25. Storage Ottoman

4.25.1. Location: Mini conference4.25.2. Please refer to Section 5 of this Terms of

Reference4.26. Sofa

4.26.1. Location: At the reception/receiving areas4.26.2. Please refer to Section 5 of this Terms of


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Reference4.27. Side table

4.27.1. Location: Between the sofa4.27.2. Please refer to Section 5 of this Terms of

Reference4.28. Water Gallon Rack (3-tier bottle rack)

4.28.1. Location: Beside the aircon, near working area4.28.2. Please refer to Section 5 of this Terms of

Reference4.29. Steel Lockers

4.29.1. Location: To be placed between the Male & Female’s CR

4.29.2. Please refer to Section 5 of this Terms of Reference

4.30. Exhaust Fan4.30.1. Location: CR4.30.2. Please refer to Section 5 of this Terms of

Reference4.31. Window Roller Blinds/Shades for sunscreen

4.31.1. Location: Windows4.31.2. Please refer to Section 5 of this Terms of

Reference4.32. Wall Design/Graphics

4.32.1. Location: Receiving area4.32.2. Please refer to Section 5 of this Terms of

Reference4.33. Mobile TV Stand

4.33.1. Location: Conference Area B4.33.2. Please refer to Section 5 of this Terms of

Reference


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5. Floor Plan

6. Duration of the Contract 6.1. The Contractor/winning bidder shall complete the delivery

and installation of work within 60 calendar days from the date of receipt of Notice to Proceed.


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7. Warranty7.1. Warranty Certificate shall be issued in favor of the

Department of Information and Communications Technology Office covering the Furniture/fixtures/equipment delivered for iGovPhil Project space.

7.2. Replacement of defective fixtures/furniture/equipment/appliances and materials to be used for repairs and repainting jobs within the duration of the warranty.

7.3. The Contractor further warrants that all Goods supplied under this Contract shall have no defect, arising from design, materials, or workmanship or from any act or omission of the Supplier that may develop under normal use of the supplied Goods in the conditions prevailing in the country of final destination.

7.4. Bidder shall be responsible for all the cost related to the warranty period.

7.5. Supplier should provide spare parts as needed within the warranty period.

8. Other Requirements8.1. Site Inspection

Prospective bidders are required to conduct site inspection at the iGovPhil Project Office before bid submission between August 10 – 21, 2016. This is to ensure the reliability, security and efficiency of the required services that the contractor shall perform. Kindly give a 1-day notice before your site visit. Contact persons: Ms. Eufremia C. Lee – [email protected] or Mr. Mar Phillipe Lopez – [email protected] nos. (02) 920-0101 or 928-6105 local 2631. A certificate shall be given to the supplier as proof of their site inspection.

8.2. During the post qualification, the winning bidder is required to submit:8.2.1. actual materials to use including specifications 8.2.2. actual fabric swatches for approval8.2.3. actual wood stain swatches for approval8.2.4. Must provide photo or brochure and technical

specifications of actual items to be delivered8.2.5. Floor Plan- Interior design/3d rendered

Drawings/Blueprint8.2.6. Contractor must provide an as-built

drawings/diagrams/layout of the fixtures, furniture, equipment/appliances that will be supplied, delivered, installed in the HCDG Room in hard and e-copy

8.2.7. Implementation or Work Schedule A work breakdown structure (WBS) must be submitted by the winning bidder as soon as they

mailto:[email protected]


BAC4IGOV-2016-06-010 of 30

were awarded (NOA) and by the approval of the iGovPhil Project Manager.

8.2.8. Documentation of financial breakdown/cost for items (in unit prices and total prices) including assemble/installation, repainting/repair services and others.

9. Payment Terms 9.1. Payment shall be made upon issuance of Certificate of

Final Acceptance from the head of Procuring entity.9.2. Supply, delivery, installation must be done within 60 days

from the receipt of NTP.10.Timelines for Implementation of the Project

10.1. Allowable work schedule for the supplier for delivery and installation:

10.2. Whole days of Saturday and Sundays with supervision of iGov employee/s.

I hereby certify that the statement of compliance to the foregoing technical specifications are true and correct, otherwise, if found to be false either during bid evaluation or post-qualifications, the same shall give rise to automatic disqualification of our bid.

Name of Company Signature Over Printed NameOf Authorized Representative

Date


BAC4IGOV-2016-06-010 of 30

Revised Annex VI-A as of 15 August 2016(Page 1 of 2)

PLEASE USE THIS BID FORM. DO NOT RETYPE OR ALTER.DEPARTMENT OF INFORMATION AND COMMUNICATIONS TECHNOLOGY

DETAILED FINANCIAL BREAKDOWN (QUOTED PRICE MUST BE INCLUSIVE OF VAT AND DELIVERED DUTIES PAID)


BAC4IGOV-2016-08-010

INSTRUCTION:-The Sum of the Detailed Financial Breakdown must be equal to the Financial Bid per Annex VII.-Do not leave any blanks. Indicate “0” if the item is being offered for free.

ITEM Qty Unit Cost Total Cost per ItemWork station 16

Work station - Individual 14

Project Manager’s table 1

Acoustic Low Panel Partition wall/divider

2

Table B (Conference-A)

1

Table B (Conference-B)

1

Portable/Mobile Glass board 1

Table C (Conference C)

1

Mobile White board 1

Reception table 1

Reception Counter 2

Vinyl Matte Laminated banner 2

Cabinet A 6

Cabinet B 2

Cabinet C 4

Cabinet D 3

Cabinet E(with shelves/layers)

1

Cabinet F(Storage for files, equipment collaterals, supplies)

5

Multipurpose Counter-cabinet 2


BAC4IGOV-2016-06-010 of 30

Revised Annex VI-A as of 15 August 2016(Page 2 of 2)

Cabinet-Table for Photocopier 1

Mobile/Pedestal drawer 78

Mobile cabinet for small printers 2

Clerical/Staff Ergo chair 101

Executive chair 1

Storage Ottoman 8

Sofa 2

Side table 1

Water Gallon Rack (3-tier bottle rack)

2

Steel Lockers 1

Exhaust Fan 2

Window Roller Blinds/Shades for sunscreen

24

Wall design/graphics 2

Mobile TV stand 1TOTAL

TOTAL BID PRICE (Amount in Words):__________________________________________________________________________________________________________________________________________

BIDDER’S UNDERTAKINGI/We, the undersigned bidder, having examined the bidding documents including Bid Bulletins, as

applicable hereby OFFER to (supply/deliver/perform) the above described items.I/We undertake, if our bid is accepted, to deliver the items in accordance with the terms and

conditions contained in the bid documents, including the posting of the required performance security within ten (10) calendar days from receipt of the Notice of Award.

Until a formal contract/order confirmation is prepared and signed, this Bid is binding on us.___________________________________

Name of Company (in print)___________________________________

Signature of Company Authorized Representative___________________________________

Name and Designation (in print)___________________________________

Date


BAC4IGOV-2016-06-010 of 30

Revised Annex IX as of 15 August 2016(page 1 of 6)



BAC4IGOV-2016-08-010

TECHNICAL BID FORMINSTRUCTION TO THE SUPPLIER: Indicate “COMPLY” (per line number) under Bidder’s Statement of Compliance if Bidder can meet the technical specifications and project requirements. DO NOT LEAVE ANY BLANK. A “YES” or “NO” ENTRY WILL NOT BE ACCEPTED. FAILURE TO CONFORM WILL RESULT IN A RATING OF “FAILED”.Line No.: Project Requirements Bidder’s Statement of

Compliance

1

DICT’s Section VII Revised Technical Specifications as of 15 August 2016For the Supply, Delivery and Installation of Furniture and Fixtures for the iGovPhil Project Office Space

BIDDER’S UNDERTAKING

I/We, the undersigned bidder, having examined the Bidding Documents including Bid Bulletins, as applicable hereby OFFER to (supply/deliver/perform) the above described items.

I/We undertake, if our bid is accepted, to deliver the items in accordance with the terms and conditions contained in the bid documents, including the posting of the required performance security within ten (10) calendar days from receipt of the Notice of Award.

Until a formal contract/order confirmation is prepared and signed, this Bid is binding on us.

Name of Company (in print)

Signature of Company Authorized Representative

Name and Designation (in print)

Date


BAC4IGOV-2016-06-010 of 30




BAC4IGOV-2016-08-010

TECHNICAL BID FORMINSTRUCTION TO THE SUPPLIER: Indicate the Brand and Model to be provided per Item. If not

applicable, write “N/A”. DO NOT LEAVE ANY BLANK.Line No.: Other Requirements

2a

ITEM BRAND MODELWork station

Work station - Individual

Project Manager’s table

Acoustic Low Panel Partition wall/divider

Table B (Conference-A)

Table B (Conference-B)

Portable/Mobile Glass board

Table C (Conference C)

Mobile White board

Reception table

Reception Counter

Vinyl Matte Laminated banner

BIDDER’S UNDERTAKINGI/We, the undersigned bidder, having examined the Bidding Documents including Bid Bulletins, as applicable hereby OFFER to

(supply/deliver/perform) the above described items.I/We undertake, if our bid is accepted, to deliver the items in accordance with the terms and conditions contained in the bid

documents, including the posting of the required performance security within ten (10) calendar days from receipt of the Notice of Award.Until a formal contract/order confirmation is prepared and signed, this Bid is binding on us.




Date


BAC4IGOV-2016-06-010 of 30




BAC4IGOV-2016-08-010

TECHNICAL BID FORMINSTRUCTION TO THE SUPPLIER: Indicate the Brand and Model to be provided per Item. If not

applicable, write “N/A”. DO NOT LEAVE ANY BLANK.Line No.: Other Requirements

2b

ITEM BRAND MODEL

Cabinet A

Cabinet B

Cabinet C

Cabinet D

Cabinet E(with shelves/layers)Cabinet F(Storage for files, equipment collaterals, supplies)

Multipurpose Counter-cabinet

Cabinet-Table for Photocopier

Mobile/Pedestal drawer

Mobile cabinet for small printers

Clerical/Staff Ergo chair

Executive chairBIDDER’S UNDERTAKING

I/We, the undersigned bidder, having examined the Bidding Documents including Bid Bulletins, as applicable hereby OFFER to (supply/deliver/perform) the above described items.






Date


BAC4IGOV-2016-06-010 of 30

Revised Annex IX as of 15 August 2016 (page 4 of 6)



BAC4IGOV-2016-08-010

TECHNICAL BID FORMINSTRUCTION TO THE SUPPLIER: Indicate the Brand and Model to be provided per

Item. If not applicable, write “N/A”. DO NOT LEAVE ANY BLANK.

Line No.: Other Requirements

2c

ITEM BRAND MODELStorage Ottoman

Sofa

Side table

Water Gallon Rack (3-tier bottle rack)

Steel Lockers

Exhaust Fan

Window Roller Blinds/Shades for sunscreen

BIDDER’S UNDERTAKINGI/We, the undersigned bidder, having examined the Bidding Documents including Bid Bulletins, as applicable hereby OFFER to

(supply/deliver/perform) the above described items.I/We undertake, if our bid is accepted, to deliver the items in accordance with the terms and conditions contained in the bid

documents, including the posting of the required performance security within ten (10) calendar days from receipt of the Notice of Award.Until a formal contract/order confirmation is prepared and signed, this Bid is binding on us.




Date


BAC4IGOV-2016-06-010 of 30

Revised Annex IX as of 15 August 2016 (page 5 of 6)



BAC4IGOV-2016-08-010

TECHNICAL BID FORMINSTRUCTION TO THE SUPPLIER: Indicate “COMPLY” (per line number) under Bidder’s Statement of Compliance if Bidder can meet the technical specifications and project requirements. DO NOT LEAVE ANY BLANK. A “YES” or “NO” ENTRY WILL NOT BE ACCEPTED. FAILURE TO CONFORM WILL RESULT IN A RATING OF “FAILED”.Line No.:

Project RequirementsIf Awarded the Contract

Bidder’s Statement of Compliance

3 Bidder has no overdue deliveries or unperformed services intended for the DICT

4Bidder did not participate as consultant in the preparation of the design or technical specifications of the GOODS as subject of the bid

5Delivery Place and DistributionDICT Building, CP Garcia Avenue, UP Diliman, QC

6Delivery and Installation PeriodWithin sixty (60) calendar days from receipt of Notice to Proceed

BIDDER’S UNDERTAKINGI/We, the undersigned bidder, having examined the Bidding Documents including Bid Bulletins, as

applicable hereby OFFER to (supply/deliver/perform) the above described items.






Date


BAC4IGOV-2016-06-010 of 30




BAC4IGOV-2016-08-010

TECHNICAL BID FORMINSTRUCTION TO THE SUPPLIER: Indicate “COMPLY” (per line number) under Bidder’s Statement of Compliance if Bidder can meet the technical specifications and project requirements. DO NOT LEAVE ANY BLANK. A “YES” or “NO” ENTRY WILL NOT BE ACCEPTED. FAILURE TO CONFORM WILL RESULT IN A RATING OF “FAILED”.Line No.:

Project RequirementsIf Awarded the Contract

Bidder’s Statement of Compliance

7

Operations and Maintenance Manual

To submit Operation and Maintenance Manual upon completion of the project (in CD and hard copy).

8Replacement of Defective Items

Replacement of defective items delivered within fifteen (15) calendar days from receipt of Notice of Defects from DICT. Service unit must be provided while awaiting replacement.

9 Warranty Warranty Certificate issued for one (1) year in favor of DICT.

BIDDER’S UNDERTAKINGI/We, the undersigned bidder, having examined the Bidding Documents including Bid Bulletins, as

applicable hereby OFFER to (supply/deliver/perform) the above described items.






Date


BAC4IGOV-2016-06-010 of 30

DICT BAC4IGOVREVISED CHECKLIST OF REQUIREMENTS FOR BIDDERS

AS OF 15 AUGUST 2016

Name of Company : _______________________________Name of Project : Supply, Delivery and Installation of Furniture and

Fixtures for the iGovPhil Project Office SpaceBid Reference No. : BAC4IGOV-2016-08-010ABC : ₱2,000,000.00

Ref. No. Particulars

ENVELOPE 1: ELIGIBILITY AND TECHNICAL DOCUMENTS

ELIGIBILITY DOCUMENTS

CLASS “A” DOCUMENTS(a.1.) ELIGIBILITY DOCUMENTS

i. Registration certificate from the Securities and Exchange Commission (SEC), Department of Trade and Industry (DTI) for sole proprietorship, or Cooperative Development Authority (CDA) for cooperatives

ii. Business/Mayor's permit for 2016 issued by the city or municipality where the principal place of business of the prospective bidder is located

iii. Valid and Current Tax Clearance per Executive Order 398, Series of 2005, as finally reviewed and approved by the BIR.

iv. Statement of all its Ongoing (including awarded contract/s not yet started, if any) and Completed Contracts within the last three (3) Years, (Annex I)

v. Statement of Completed Single Largest Contract from January 2010 up to the day before the deadline for the submission bids of similar in nature equivalent to at least fifty percent (50%) of the ABC. Annex I-A

vi. Copy of 2015 Annual Income Tax Return submitted through BIR’s Electronic Filing and Payment System (EFPS) together with the following Audited Financial Statements for 2015 and 2014 (in comparative form or separate reports):

a) Copy of Independent Auditor’s Report;b) Balance Sheet (Statement of Financial Position);c) Income Statement (Statement of Comprehensive Income);

Each of the above statements must have stamped “received” by the Bureau of Internal Revenue (BIR) or its duly accredited and authorized institutions

12.1

vii. Duly signed Net Financial Contracting Capacity Computation (NFCC) per Annex II, in accordance with ITB Clause 5.5

NFCC = [(Current Assets minus Current Liabilities) (K)] minus the value of all outstanding or uncompleted portions of the projects under ongoing contracts, including awarded contracts yet to be started coinciding with the contract to be bid.Where:


BAC4IGOV-2016-06-010 of 30

K: 10 for a contract duration of one year or less, 15 for a contract duration of more than one year up to two years, and 20 for a contract duration of more than two years.

Notes:1. The values of the bidder’s current assets and current liabilities

shall be based on the data submitted to BIR through its Electronic Filing and Payment System.

2. Value of all outstanding or uncompleted contracts refers those listed in Annex-I.

3. The detailed computation using the required formula must be shown as provided above.

CLASS “B” DOCUMENTS (FOR JOINT VENTURE)i. For Joint Ventures, Bidder to submit either:

1. Copy of the JOINT VENTURE AGREEMENT (JVA) in case the joint venture is already in existence, or

2. Copy of Protocol / Undertaking of Agreement to Enter into Joint Venture signed by all the potential join venture partners stating that they will enter into and abide by the provisions of the JVA in the instance that the bid is successful. (Annex III)

The JVA or the Protocol/Undertaking of Agreement to Enter into Joint Venture (Annex III) must include/specify the company/partner and the name of the office designated as authorized representative of the Joint Venture.For Joint Venture, the following documents must likewise be submitted:

For Joint Venture Between Two (2) Local Companies, each partner should submit:

1. Registration Certificate from the Securities and Exchange Commission (SEC) for corporations, Department of Trade and Industry (DTI) for sole proprietorship, or Cooperative Development Authority (CDA) for cooperatives;

2. Business/Mayor's permit for 2016 issued by the city or municipality where the principal place of business of the prospective bidder is located;

3. Valid and Current Tax Clearance per Executive Order 398, Series of 2005, as finally reviewed and approved by the BIR.

For item (iv) to (vii) of the required eligibility documents, submission by any of the Joint Venture partner constitutes compliance.

TECHNICAL DOCUMENTS12.1 (b)(i)

Bid security shall be issued in favor of the DEPARTMENT OF INFORMATION AND COMMUNICATIONS TECHNOLOGY (DICT) valid at least one hundred twenty (120) days after date of bid opening in any of the following forms:

a) BID SECURING DECLARATION per Annex IV; orb) Cashier’s / Manager’s Check equivalent to at least 2% of ABC issued

by a Local or Universal or Local Commercial Bank.


BAC4IGOV-2016-06-010 of 30

Description QtyDICT ABCTotal Price

Bid Security:Cash, Cashier’s / Manager’s Check,

(2%) (P)

Supply, Delivery and Installation of Furniture

and Fixtures for the iGovPhil Project Office

Space

1 Lot 2,000,000.00 40,000.00

12.1 (b)(x)

Proof of Authority of the Bidder’s authorized representative/s:a) FOR SOLE PROPRIETORSHIP (IF OWNER OPTS TO APPOINT A

REPRESENTATIVE): Duly notarized Special Power of Attorney

b) FOR CORPORATIONS, COOPERATIVE OR THE MEMBERS OF THE JOINT VENTURE:

Duly notarized Secretary’s Certificate evidencing the authority of the designated representative/s.

IN THE CASE OF UNINCORPORATED JOINT VENTURE: Each member shall submit a separate Special Power of Attorney and/or Secretary’s Certificate evidencing the authority of the designated representative/s.

Omnibus Sworn Statements using the form prescribed. (Annex V)

a) Authority of the designated representative

b) Non-inclusion of blacklist or under suspension status

c) Authenticity of Submitted Documents

d) Authority to validate Submitted Documents

e) Disclosure of Relations

f) Compliance with existing labor laws and standards

g) Bidder’s Responsibility

h) Did not pay any form of consideration

12.1 (b)(xi)

i) Company Official Contact Reference

12.1 (b)(xii) Compliance with the Schedule of Requirements as per Section VI

12.1 (b)(xiii)

Compliance with the Revised Technical Specifications as of 15 August 2016 as per Section VII


BAC4IGOV-2016-06-010 of 30

ENVELOPE 2: FINANCIAL DOCUMENTS

13.1 (a)

Completed and signed Financial Bid Form. Bidder must use, accomplish and submit Financial Bid Form hereto attached Annex VI.

ABC P (VAT Inclusive)Description Qty

Total

Supply, Delivery and Installation of Furniture and Fixtures for the iGovPhil Project Office

Space

1 Lot 2,000,000.00

The ABC is inclusive of VAT. Any proposal with a financial component exceeding the ABC shall not be accepted. Further, the sum of bid for each item indicated in the Revised Detailed Financial Breakdown per Annex VI-A as of 15 August 2016must be equal to the signed and submitted Financial Bid Form per Annex VI.

13.1 (a) Revised Detailed Financial Breakdown per Annex VI-A as of 15 August 2016

15.4(a)(i) &

15.4(b)(ii)

Completed “For Goods Offered from Abroad” and/or “For Goods Offered From Within the Philippine” Forms per Annex VII-A and Annex VII-B, whichever is applicable.

13.1 (b)If the Bidder claims preference as a Domestic Bidder or Domestic Entity, a Certification from the DTI, SEC or CDA to be enclosed pursuant to the Revised IRR of R.A. 9184.

NOTE:In case of inconsistency between the Checklist of Requirements for Bidders and the provisions in the Instruction to Bidders/Bid Data Sheet, the Instruction to Bidders/Bid Data Sheet shall prevail