Republic of the PhilippinesDepartment of FinanceBureau of Customs

1099 Manila

BIDS AND AWARDS COMMITTEE

RESOLUTION NO. GOODS- 2013- ~ t

j .

WHEREAS, on December 21, 2013, the Bureau of Customs (BOC) Bidsand Awards Committee (BAC) through its Secretariat posted the Request forQuotation for the project "Supply, Delivery and Installation of Closed CircuitTelevision (CCTV) System for the Bureau of Customs Main Building Entrance andExits" in the Philippine Government Electronic Procurement System (PhilGEPS),BOC website and in the Bulletin Boards;

., ..

WHEREAS, the Approved Budget for the Contract (ABC) is Php450,000.00;

WHEREAS, in response to the said request, only two (2) prospectivesuppliers submitted their quotation, namely: Faire Technologies Inc. in theamount of P448,488.00; and Xpert Networking Solution in the amount ofP449,359.00;

WHEREAS, after preliminary examination of bid using non-discretionarypass/fail criteria, the BAC declared Faire Technologies Inc. as the LowestCalculated Responsive Quotation;

.NOW, THEREFORE, We, the Members of the Bids and AwardsCommittee, in accordance to Republic Act No. 9184 and its Implementing Rulesand Regulations, hereby RESOLVE as it is hereby RESOLVED to recommend tothe Commissioner of the Bureau of Customs that the contract for the project"Supply, Delivery and Installation of Closed Circuit Television (CCTV) System forthe Bureau of Customs Main Building Entrance and Exits", be awarded to FaireTechnologies Inc.

Adopted, this 27th day of December 2013 at Bureau of Customs, Port Area,Manila.

~'~~T(Jt·-,/, ..Dir. LIWA~AYOr. ~~;;dz;

Member

~~Dir. MA. CORAZON SJ AZANA

Member

ATTY. AL ~As MEDINA. ~ber

GELICA SARMIENTOMember

~~Chairman, SAC

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REPUBLIC OF TIIE PHILIPPINESDEPARTMENT OF FINANCE

BUREAU OF CUSTOMSManila 1099

NOTICE TO PROCEED ,.~

January 6, 2014

JOSElITO M. SANTOSRepresentativeFaireTechnologies, Inc.49 E. FernandezSt., Brgy. BatisSan Juan, Metro Manila

Dear Mr. Santos:

The attached Contract (Purchase Order) having been approved, notice ishereby given to the FAIRE TECHNOLOGIES, INC. that work maycommence on the project "Supply, Delivery and Installation of Closed CircuitTelevision (CCTV) System for the Bureau of Customs Main Building Entranceand Exits", effective upon receipt and acceptanceof this Notice.

You are responsible for performing the services in coordination with theManagement Information System and Technology Group (MISTG) under theterms and conditions of the Contract and in accordance with TechnicalSpecificationsprovided thereto.

Bureau 01 CustomsJOHN P. SEVILLA

Commlccioner

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Republic of the Philippines"?"Department of FinanceBureau of Customs

1099 Manila

NOTICE OF AWARD

December 27, 2013 ",

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MR. JOSELITO M. SANTOSRepresentativeFaire Technologies, Inc. \ '

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Dear Mr. Santos: • 1

Based on the Bureau of Customs- Bids and Awards Committee Resolution No..0014-2013, we are pleased to inform you that the contract for the Project"Supply, Delivery and Installation of Closed Circuit Television (CCTV) System forthe BOC Office Main Building and its Entrance and Exits is hereby awarded to yourcompany.

In this regard, you are hereby required to post a performance security in theamount and form stated in Section 39 of the Implementing Rules and Regulations'of Republic Act No. 9184 within ten (10) calendar days upon receipt of this noticeand sign the contract.

r,,

PURCHASE ORDERBureau of Customs

Agency

Supplier: FAIRE TECHNOLOGIES INC. lr.o. No.: rZO/~ -/;1 .• rJOO:J..U~7!Date : I ,- ~~ h~~ :2 v. 2CN...3

T.lN. : 005-800-71~O [Mode of Procurement: Small Value Procurement (Sec. 53.9)

Gentlemen: ..Please furnish this Office the followina articles sub iect to the terms and conditions contained herein:

Place of Delivery: BOC Manila IIDelivery Term: 15 days upon receipt of P.O. •Date of Delivery : [Paymen; Term: 30 days

Stock No. Unit Description Quantity Unit Cost Amount

Vandal Resistant Network Dome Camera 7 448,488.00PC Recorder and Viewer Workstation 1

,0).'Network Monttoring Software 1NetNork Recorder Software 1Netwrok SWitch 1UPS 2 ,Supplemental Requirements !i

other requirements, as per attached Technical Specifications

Nothing FollowsEnd User. MISTG

,,

"

VAT

(Iotal Amounlln Words) Four Hundred Forty Eight Thousand, Four Hundred Eighty Eight Pesos 448,488.00~_m'~IJ_Of~PO)~

Qt1) Very truly yo s,

\r I, ••. \

Conforme: ~~~\'\ (r~ JOHN p, SEVlLLA~. \ ..• ,,\ •.... ::. CommissionerSignature over Pi !riled Name of Supplier

Date

.1 f. •Funds Available: lA.( f" tr' 0\.:tTfA. Cf\ I ~ f)J!)1<.,

,1,"6- IJ - 11.- ~ ~noCA-ALOBSNo.

ALFREDO A. PAL~ Amount LlII~ .t et.Chief Accountant .- '"11>1

f c q ..\--

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TERMS AND CONDITIONS

(PURCHASE ORDER)

1. ALL PRICES QUOTED HEREIN ARE VALID, BINDING AND EFFECTIVE AT LEAST WITHIN THIRTY (30) CALENDAR DAYS FROM DATE OF QUOTATION.

2. AWARDEE shall be responsible for the source(s) of his supplies/materials/equipment and shall make deliveries in accordance with schedule, quality

and specifications of the award and purchase order (PO). Failure by the AWARDEE to comply with the same shall be ground for cancellation of the

award and purchase order issued to the AWARDEE and for re-awarding the item(s) to the Next Lowest Responsive Proposal, as determined by the

BOC- Bids and Awards Committee and approved by the Commissioner of Customs.

3. The Goods shall only be delivered by the Supplier at the Property Section, General Services Division of the ~uring Entity's Administrative Servicelocated at the Ground Floor, OCOM Bldg, Port Area, Manila not later than 10:00am up to 3:00pm on the date of delivery as indicated in PO.

Moreover, the delivery schedule as indicated in the PO may be modified at the option of the Procuring Entity, with prior due notice, written or

verbal, to the Supplier.

I4. Subject to the provisions of the preceding paragraph, where AWARDEE has accepted a purchase order but failed to deliver the required product(s)

within the tin:e called for in the same order, he shall be extended a maximum period of fifteen (15) calendar days to make good his delivery.i,

Thereafter if AWARDEE has not completed delivery within the extended period, the subject purchased order shall be cancelled and the award f9r!,

the undelivered balance withdrawn from that AWARDEE, without prejudice to the imposition of liquidated damages. The BOC shall then purchase :'

the required item(s) from such other source(s) as it may determine with the difference in price to be charged against the DEFAULTING AWARDE(",

Refusal by the DEFAULTINGAWARDEE to shoulder the price difference shall be ground for his disqualified from future bids of the same or all items" ; ..

without prejudice to the imposition of other sanctions as prescribe under R.A. 9184 and its IRR. ."

",

5. The Goods delivered are accepted by the Procuring Entity as to quantity only. However, inspection as to the Goods compliance with .the technical'; \' '.

specifications, and its order and condition will be done in the presence of the representatives of both Supplier and Procuring Entity within three (3).' ,

working days from the date of delivery upon prior due notice, written or verbal, to the authorize representative of the Supplier. The,!nspection wilt'

push through as schedule even in the absence of the Supplier's representative, if the latter was duly notified. In which case, the result of the'inspection conducted be the Procuring Entity shall be final and binding upon the Supplier.

6. Rejected deliveries shall be construed as non - delivery of product(s)/ item(s) so ordered and shall be, if applicable, subject to liquidated damages'

and to the terms and conditions prescribe under item 4 hereof.

7. Supplier shall guarantee the deliveries to be free from defects. Any defective item(s)1 product(s) that may be discovered by the BaC ,within seven(7) working days after acceptance of the same shall be replaced by the supplier within seven (7) working days or until stocks are available upon

receipt of a written notice. Beyond the said time frame, defective units will be picked up by the supplier for assessment.

8. A penalty of one-tenth of one percent (0.001) of the cost of the unperformed portion for everyday of delay.

The maximum deduction shall be ten percent (10%) of the amount of contract. Once the cumulative amount of liquidated damages reaches te'h

percent (10%) of the amount of the contract, the procuring entity shall rescind the contract, without prejudice to other courses of action and

remedies open to it. The Procuring Entity may also rescind the contract and impose 10% of the amount of the contract as liquidated damages upon'

non-performance by the Supplier of any of its obligations under the contract.

The imposition of liquidation damages in all instances shall be automatic, except upon prior request for extension and approval thereof by the

Procuring Entity before the schedule delivery date. Any request for extension not acted upon before delivery date shall be considered denied

9. All duties, excise and other taxes and revenue charges, if any, shall be for the supplier's account.

10. The technical specifications, bid quotation and other documents required from the AWARDEE shall form part of this Purchase Order.

REPUBLICOFTHE PHILIPPINES)

CITYOF MANILA ) S.S

BEFORE ME, a Notary Public for and in the City of Manila, Philippines on

appeared known to me be the same person who accepted the foregoing Terms and Conditions of a Purchase Order a

me that the same is his free and voluntary act and deed and of the entity that he represents,

This Instrument refers to a consisting of (__ ) pages including tvs a,sparties and their materials witnesses.

WIT!IIES~ MY HAND AND SEAlthis FE B---Oli 2014;013

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