billing documents in sales

8/12/2019 Billing Documents in Sales

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Milestone billing

Milestone billing means distributing the total amount to be billed over multiple billing

dates in the billing plan.

As each milestone is successfully reached, the customer is billed either a percentage of

the entire project cost or simply a pre-defined amount.

During sales order processing, the system determines from the item category whether a

billing plan is required and, if so, which type of plan

The type of billing plan that is determined at this point is set up in ustomi!ing and

cannot be changed in the sales document.

"illing plans for periodic billing and milestone billing plans for project-related milestone

billing have different overview screens so that you can enter data relevant to your

processing.

#or e$ample, for milestone billing, you must be able to enter data to identify the

individual milestones.

%M& configuration requires '-


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(. Maintain billing plan types for milestone billing in )*").

+. Define date description in M - */T*T".

. Maintain Date ategory for "illing 0lan Type %1 )*"2.

3. Allocate date category in M - */T#04A/T5.

6. Maintain date proposal for "illing 0lan Type in )*"M.

7. Assign "illing 0lan Type to ales Documents Type in )*"0.

8. Assign "illing 0lan Type to %tem ategories in )*"9.

:. Define rules for determining the date in )*".

Milestone billing is typically used for billing projects, such as plant engineering and

construction projects. uch projects often include a series of milestones that mar; the

completion of different stages of the wor;. %n the A0 9


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=ach milestone-related billing date is bloc;ed for processing until the 0roject ystem

confirms that the milestone is completed.

Delivery-relevant order items for which a milestone billing plan applies are billed on the

basis of the requested delivery quantity and not on the total of the confirmed quantities.

The connection between the project and the sales document item is made in the individual

schedule lines of the item. =ach schedule item can be assigned to a networ; in a project.

To display the project-related data for a schedule line, proceed as follows'

%n one of the overview screens of the sales document, select

(. %tem -> chedule lines.

+. Mar; the schedule line and select 0rocurement details.

The following figure shows an e$ample of milestone billing where only the ontract have

been billed '


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)rder %tem Turbine (,

"illing 0lan

"illing date Description ? *alue "illing "loc; Milestone "illing tatus

(-(-@3 ontract ( (, - $ $

(--@6 Assembly , $ $

(-3-@6 Maintenance , $ $

(-6-@6 Acceptance , $ $

(-7-@6 #inal invoice .. .. $

1etwor;


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. updated with the actual date of the milestone, if the date is earlier than the

planned billing date for the date

Periodic Billing

Periodic billing can be used, for example, in rental contracts. The billing dates in a periodic billing plan canbe determined from the following sources:

Control data in the billing plan

Header data in the rental contract

Manually entered dates

The following figure shows an example of periodic billing:

The following dates are important for billing date determination:

Start and end dates

Period monthly, !uarterly, annually"

Hori#on


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Start and end dates

Start and end dates define the duration of the billing plan and, whene$er possible, are copied from thestart and end dates of the corresponding rental contract. %epending on the configuration of your system,these dates may be indirectly determined by the system. &or example, the contract start date may bedetermined automatically as soon as the installation date is entered.

Period (monthly, quarterly, annually)

The periodicity of the billing dates determines the fre!uency with which the billing dates are created in thebilling plan and, in addition, whether a billing date is processed for billing on the first or last day of themonth.

Horizon

'n case no end date is entered, or the end date lies so far in the future that not all billing dates canestablished, then a rule for determining the hori#on can be entered. The hori#on for periodic billingdetermines the last date of the billing plan.

The hori#on is always determined by a rule that uses the current date as a baseline. 'f the current date isupdated during processing, the system automatically extends the hori#on and the schedule of billingdates into the future.

The determination of dates according to the current hori#on must be triggered manually $ia the followingmenu path.

1. Select Logistics

Sales and Distribution Sales.

hoose Outline agreement Contract Subsequent functions Horizontal/periodic billing.

9eport 9*#04A1( which supports this function can be scheduled to run at regular intervals.