blue devil swim club falll/winter 2011 - 12 membership meeting agenda
DESCRIPTION
Introduction - Jessica Hassemer Elections- Website – Ken Engel Meet sign-up Fundraising (JH) Finances (JH) Volunteering –Peggy Bell. Other Info – (JH) Registration Update Meet the Parent Board Parent’s responsibilities Code of Conduct Coach Chris Coaching Staff Goals - PowerPoint PPT PresentationTRANSCRIPT
Blue Devil Swim Club Falll/Winter 2011 - 12 Membership Meeting Agenda
Introduction - Jessica Hassemer
Elections-
Website – Ken Engel Meet sign-up
Fundraising (JH)
Finances (JH)
Volunteering –Peggy Bell
Other Info – (JH) Registration Update Meet the Parent Board Parent’s responsibilities Code of Conduct
Coach Chris Coaching Staff Goals Swimmer’s
responsibilities Meets
Q & A
Fundraising
Jessica Hassemer
Elections
Elections-Please Vote TonightBoard Positions up for election
Vice President-Candidate Frank LetteraTreasurer-Candidate Miriam Rinaldi
Blue Devil Swim Club Fundraising
Not-for-Profit OrganizationMembership is considered small,
approximately 85+ families at any timeThe more we raise the more we can
offset club expensesWithout support for fundraising,
registration costs may go up
Fundraising
Possible 2011-12 fundraising allocation Club’s operating costs Additional touch pads (if needed) Lane lines/flags Equipment purchases Not charging for banquets/team outings Other items that the club needs/desires
Previous Purchases with Excess dollars New timing system, touch pads, lane lines, reel,
flags, pace clocks, and new computers purchased
Fundraising
Psyche Sheet AdvertisingBanner SalesSponsorships on WebsiteKringles (fall/winter season)SCRIPEmployee GivingSwim-a-thon
Fundraising
SCRIP – Shannon Stolcers Dates for the fall/winter (see website) When you make purchases, the club makes
money at no extra cost to you! On-line ordering Presto Pay Orders placed on Monday, gift cards delivered
on Thursday.
Finances
Jessica Hassemer
Blue Devil Swim ClubFY 2010-2011 Actuals
Income % Expense %
Fall/Winter Registration $64,446 35%Coach Payroll/Expenses $119,836 65%
Spring/Summer Registration $58,122 32%
Team Costs (Lifeguards, Pool Rental, etc.) $34,184 19%
Stroke Clinic $420 0%Hosted Meet Expenses $27,909 15%
Interest/Misc Income $0 0% Capital/Equipment $4,741 3%Fundraisers $13,007 7% Fundraising $287 0%
Hosted Meet Income $37,423 20%
Administrative (Charter Fees, Postage, Office Supplies, etc) $11,713 6%
Coach Session Fees $10,404 6% Cash Reserve -$14,848 -8%
Total $183,822 100% $183,822 100%
Blue Devil Swim Club
Income 2010-11 % 2009-10 % Expense 2010-2011 % 2009-10 %Fall/Winter Registration $64,446 35% $69,047 40%
Coach Payroll/Expenses $119,836 $113,146 65%
Spring/Summer Registration $58,122 32% $47,235 27%
Team Costs (Lifeguards, Pool Rental, etc.) $34,184 $33,478 19%
Stroke Clinic $420 0% $625 0%Hosted Meet Expenses $27,909 $22,403 13%
Interest/Misc Income $0 0% $1,069 1% Capital/Equipment $4,741 $2,319 1%
Fundraisers $13,007 7% $15,882 9% Fundraising $287 $6,924 4%
Hosted Meet Income $37,423 20% $30,256 17%
Administrative (Charter Fees, Postage, Office Supplies, etc) $11,713 $8,884 5%
Coach Session Fees $10,404 6% $10,486 6% Cash Reserve -$14,848 -$12,554 -7%
$183,822 $174,600 $174,600
Volunteerism
Jessica Hassemer
Volunteerism
Minimum CommitmentWork all hosted meets (2 - 3 anticipated this
season – 1 - 2 Dual / 1 Invite in WI)Serve on a CommitteeTiming for away meetsCheck for $150 for one swimmer $200 for two
or more swimmers If commitment is not met your check will be cashed
Volunteerism
Parent-run organizationNeed every family’s assistanceOfficials needed-Neal NashFundraising is important to usPeggy Bell-volunteer sign up
Other Information
Jessica Hassemer
Registration Update
Thanks to everyone who helped with the registration
Welcome new Blue Devil Swimmers and parents
The numbers 122 swimmers! (114 families) 99 returning 28 new!
Meet the Parent Board
Elected Board Members President – Jessica Hassemer Vice President – Lynn Salisbury Treasurer – Mark Rastovac Secretary – Miriam Rinaldi 12U M-A-L – Peggy Bell 13O M-A-L – Ken Engel
Non-elected Board Members Chris Bertana (Head coach) Scott Crowe (GPD) Karen Sahr (Meet Director) Neal Nash (Past President – non-voting)
Board meets 1st Monday of eachmonth at 6:30 p.m.
Parents are welcome
to attend
Staff LoungeWTHS O’Plaine
Blue Devil Committee Chairs
Committee Chair Person
Volunteer Peggy Bell
Membership Kelly McCollum
Social Frank Lettera
Scrip / Team Photos Shannon Stolcers
Travel Meets Kim Wells
Apparel Jessica Kolz
Team Gear Jessica Kolz
Concessions Jackie Kroc
Publicity Karen Lettera
WebMaster Ken Engel
Escrow Lynn Salisbury
Parent Responsibilities
Any violation of the USA Swimming Code of Conduct is a violation of the BDSC code of conduct
Who can be on deck?
Code of Conduct
The Blue Devil Swim Club was established to support participation in youth athletics as well as a deep respect for the traditions of teamwork, life-long learning and athletic activity.
We feel as a club that it is important that all our members, Swimmers, Staff and Parents, promote BDSC’s mission through positive behavior and conduct.
The Disciplinary Code applies to all members, Swimmers, Staff and Parent behavior occurring during or at an activity or function that is associated with the Blue Devil Swim Club including but not limited to: swim practice, swim meets, team trips, team outings, or individual group outings and in some cases, objectionable behavior by members of Blue Devil Swim Club outside of club activities.
Communication
Mailbox Box outside pool area during practice Each of you have a “family folder”
Emails From Coaches
Please keep Chris up-to-date with your email From BOD ([email protected])
We will have important information. Please Read! Website
Surf this regularly – New and Improved!! Access to important links: Calendar, USA/ISI and our
sponsors!
Coaching Staff
Chris Bertana
Chris Bertana
Fifth Year as Head Coach at BDSC
Over 16 Years of Head Coaching Experience
WTHS Boys Head Coach
Goals for the Team
Open Remarks from Chris
Assistant Coaches
Greta Nash-Junior Devils Lead Coach/ Assistant Blue and Gold
Devon Brown-Junior Devil Assistant Coach Kevin Kowalski-Bronze Lead Coach Jim McCullough- Bronze Assistant Coach Sara Kate Nash-Bronze Assistant Coach Rebecca Sundling- Lead Silver Coach Karin Brown-Yellow and Dryland Lead Coach Chris Bertana-Head Coach/Green, Blue and
Gold Lead Coach
Office Hours
Outline of Office Hours
Cell Phone
Swimmer’s Responsibilities
Coaches Expectations
Expectations of Swimmers
Q&A
Lets Go Blue Devils!
Meet Sign-up Please update bank account information on
website. Blizzard Meet-all hands on deck! UIPUI meet-don’t forget to book rooms. Let’s have a great Fall/Winter!