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Chhattisgarh State Electricity Board SAP Implementation
As-Is Process DocumentVersion 1.0
General Ledger
July 2004
As-Is Process
General Ledger
Document ControlChange RecordDate 22/07/2004 Author TCS Version 1.0 Change Reference New
ReviewersName Position
DistributionCopy No. Name Location
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Executive SummaryChhattisgarh State Electricity Board (CSEB) having its head office in Raipur is in the business of generation, transmission and distribution of power for the entire state of Chhattisgarh including both domestic consumers as well as industrial consumers. In order to streamline various processes of the organization, CSEB has decided to integrate different business functionalities of the individual departments using SAP (Systems Application and Products in Data Processing) ERP application as the IT enabler for the purpose. CSEB has engaged Tata Consultancy Services as the ERP implementation consultants to implement SAP in order to achieve their goal. In the first phase CSEB plans to integrate Purchase, Stores, Finance (Asset Accounting, Accounts Payable, G/L Accounting), Management Accounting and Billing business processes using SAP. Any ERP implementation involves mapping the business processes to the best practices and features built in standard ERP packages like SAP. Study and analysis of business processes plays the most critical role in the entire implementation process. TCS plans to complete the business process study in the following two phases. a) AS-IS process study b) TO-BE process study The AS-IS process is mapped to the TO-BE process in order to arrive at the final configured ERP system. Hence typically for implementation of any ERP module, the first step that is carried out is the business process study of the concerned functionality as it is currently carried out in the organization, known as the AS-IS process study. This study involves frequent interactions between the consultant (in this case TCS) and theConfidential Page 3 of 153
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client (in this case CSEB) team members. The study results in a process document which is validated by relevant business executives (in this case CSEB executives) to confirm the correctness of the process documentation. As per this approach, a team of TCS consultants, engaged in SAP FI-CO implementation, have interacted with the CSEB Accounts & Finance department personnel at different locations. This AS-IS business process document has been prepared on the basis of reasonable understanding of the information and explanation, which is obtained by TCS consultants during their interaction. This AS-IS process document will form the baseline in arriving at the TO-BE process, based on which TCS consultants will configure the SAP R/3 system for CSEB. But this document, in no way, reflects that the SAP R/3 system will be available to CSEB after configuration. The exact system that will be configured and made available to CSEB will be documented separately at the end of the TO-BE process study, which will subsequently follow after the completion of the AS-IS process study. This AS-IS process document will help in arriving at the TO-BE process that will be finally available to CSEB after SAP R/3 system configuration.
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TABLE OF CONTENTS1.0 ACRONYMS .....................................................8 .......................................................................9 2.0 SYMBOLS USED IN PROCESS MAP ...10
3.0 ORGANIZATION STRUCTURE ..............................11 4.0 EXPENSES ACCOUNTING....................................12Introduction...........................................................12 Payment to Contractor / Sub-Contractor ......................12
Recurring Expenses from Imprest Cash ...........................18 Cash Basis of Accounting ..........................................19
5.0 PERSONNEL ACCOUNTING ..................................20Introduction ..........................................................20 Payment of salary ...................................................20 Payment of Bonus / Ex-gratia ....................................26 Unpaid Salary / Bonus / Ex-gratia ................................26 Reimbursement of medical expenses................................27 Loans to employees ..................................................28 Advances to Employees in the case of transfers .................30 Workmen compensation ..............................................31 GPF and GSLIS ......................................................32 Payment of monthly pension ........................................33
6.0 BORROWING...................................................34Confidential Page 5 of 153
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Introduction...........................................................34 Accounting Entries....................................................34 Provision for Interest on Loan and Repayment of Loan...........35 Payment of Interest and Repayment of Principal..................36
7.0 INVESTMENT..................................................37Introduction...........................................................37 Purchase of FD.......................................................37 Maturity of FD.......................................................38
8.0 CASH & BANK PROCESSES...................................40Introduction...........................................................40 Release of payment..................................................40 Funds Transfer from Head Office to RAO........................41 Funds Transfer from RAO to Division..............................46 Earnest Money Deposit / Security Deposit........................50 Loss and Cancellation of Cheque....................................52 Process for Cheque Dishonoured for LT Consumer.................56 Process for Cheque Dishonoured for HT Consumer................57
9.0 BANK RECONCILIATION.....................................58Introduction...........................................................58 Format of Bank Reconciliation Statement..........................58 Treatment of Stale Cheques........................................63
10.0 ACCOUNTING FOR TDS.....................................64Introduction...........................................................64Confidential Page 6 of 153
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TDS on Payment to Vendors (Contractors / Sub-contractors). . .64 TDS on Payment to Employees......................................67
11.0 PERIOD END ACTIVITIES..................................71Introduction ..........................................................71 Consolidation of Trial Balance .....................................71 Creation of Provision for Power Purchase .........................72 Accounting for Material Issues.....................................73 Allocation of Overhead to Capital Work-in-Progress - Revenue Expenses Reclassified................................................74 Revenue Recognition for Unbilled Revenue .........................76 Interest on FD and Borrowings .....................................77 Inter Unit Reconciliation ............................................78 Bad Debt Provision / Write off ....................................79 Closing Stock Valuation .............................................80 Cash verification in different Accounting unit and in Head Office ........................................................................80 Writing off of preliminary expenses on project .................81 Creation of Provision for Income Tax .............................82
APPENDIX: CHART OF ACCOUNTS..............................83
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1.0 ACRONYMSCode ACK. B&CM CAU CE CERC CO CPP CRA CSEB CWIP DD DDO DO DOP EMD ERP ES F&A FDR FI GO GPF GSLIS HO HT JV LPC LT NGO O&M PCV PFC PGCIL PPA PR PS RA RAO REC SAP Description Acknowledge Budget and Cash Management Central Accounting Unit Chief Engineer Central Electricity Regulatory Commission Controlling Captive Power Producer Cash Remittance Advice Chhattisgarh State Electricity Board Capital Work-in-progress Demand Draft Drawing and Disbursement officer Divisional Office Delegation of Power Earnest Money Deposit Enterprise Recourse Planning Establishment Section Finance and Accounts Fixed Deposit Receipt Financial Accounting Gazetted Officer General Provident Fund Group Life Insurance scheme Head Office High Tension Journal Voucher Last Pay Certificate Low Tension Non Gazetted Officer Operation and Maintenance Petty Cash Voucher Power Finance Corporation Power Grid Corporation Of India Power Purchase Agreement Payroll Personnel Section Running Account Regional Accounting office Rural Electrification Corporation Systems Application and Products in Data Processing
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As-Is ProcessSD SE T&D TA TCS TDS TV WREB WRLDC Security Deposit Superintendent Engineer Transmission and Distribution Travel Advance Tata Consultancy Services Tax Deducted at source Transfer Voucher Western Regional Electricity Board Western Regional Load Dispatch Center
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2.0 SYMBOLS USED IN PROCESS MAP
Process
Stored Data
Document
Decision
Off-page Reference
On-page Reference
DocumentTelegraphic Fund Transfer
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3.0 Organization StructureMEMBER (FINANCE)
E.D (F&A) Director (F&A) 4 Jt.Director 4 Dy.Director 4 Account Officer
SYSTEM ANALYST 5 AE
1 SR.AO-RYP 1 SR.AO-BSP 1SR.AO-DURG 1 SR.AO-KE 1 SR.AO-KW 1 SR.AO-JDP 1 SR.AO-RNG 1 SR.AO.AMP 1 SR.AO.CAU
1 AO-RYP 1 AO-BSP 1AO-DURG 1 AO-KE 1 AO-KW 1 AO-JDP 1 AO-RNG 1 AO-AMP 1 AO-CAU
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4.0 Expenses AccountingIntroductionThe following are the major expenses incurred by the board in its ordinary course of business. This list is illustrative. Travelling Expenses Local Conveyance Expenses Printing & Stationery Repair & Maintenance Running Expenses for Vehicle Rent & Hire Charges Security Expenses Rates & Taxes Consultancy Charges Audit fees Telephone Charges Postage & Courier Charges Advertisement & Publicity Expenses Donation
Payment to Contractor / Sub-ContractorIn respect of expenses like Repair & Maintenance, Running Expenses for Vehicle and all other expenses of similar nature, the Board generally enters into a contract or issues a work order / purchase order to the third party. Payments are released as per the terms and condition of the contract/ work order/purchase order.
Activity Contractor and sub contractor bill is verified and certified by the Engineer in -charge A Running Account Bill (RA Bill) is prepared by Jr. Engineer and it is certified by the Engineer in-charge
Dept. ResponsibleConcerned Division
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of the work
A Measurement Book containing the details of work done is also prepared by the Engineer in-charge of the work
A Petty Cash Voucher is prepared by the concerned division
Original and duplicate copy of contractors bill, copies of Petty Cash Voucher, Measurement Book and copy of the contract is sent to RAO for passing and
payment of the bill Original and duplicate copy of contractors bill, copies of Petty Cash Voucher and copy of the order are received by RAO for passing and payment of the bill
RAO- Bill Section
Contractor
bill
is
verified
on
the
basis
of
Measurement Book and copy of the contract/order. While processing the invoice, this section ensures the following: Bill is drawn in the name of the Board. Rates charged are as per the rate specified in the PO. If taxes, duties, freight charges etc are to be borne by the Board, they are correctly calculated in accordance with the PO terms & conditions. Rebates and discount admissible have been allowed in the invoice. All deductions/adjustments (e.g. deduction of
security deposit, retention money, TDS etc.) have been made or given effect to. Arithmetical accuracy of the bill. In case of any differences between the agreement rate and the rate mentioned in RA Bill necessary
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rectification is made in the Petty Cash Voucher
After verification the passed for payment stamp is affixed on the bill.
Copies of Petty Cash Voucher are forwarded to RAOCash Section /Head officeB & Cm Section
whosoever is the payment authority. (If the amount is within the limit of RAO then the Petty Cash Voucher is sent to RAO- Cash Section otherwise it is sent to HO- B & Cm Section) Another copy of Petty Cash Voucher is forwarded to the RAO- Compilation Section for Accounting Entry
When payments are made from RAO- Cash Section Copy of Petty Cash Voucher is received from RAORAO-Cash section Bill passing section The cheque number is recorded on the copy of Petty
Cash Voucher The payment details are recorded in the Bank Book The Petty Cash Voucher along with the supporting documents and cheque is forwarded for signatures of the authorised signatory Entries are made in the Cheque Register with reference to the copy of Petty Cash Voucher The copy of Petty Cash Voucher is received from RAO- Bill passing section Entries are made in the accounting system RAO-Compilation section
When payments are made from HO- B & Cm Section The copy of Petty Cash Voucher is received from RAO- Bill passing section A Debit Slip is prepared The cheque number is recorded on the copy of PettyConfidential Page 14 of 153
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Cash Voucher debit slip The payment details are recorded in the Bank Book The Petty Cash Voucher along with the supporting documents and cheque is forwarded for signatures of the authorised signatory Entries are made in the Cheque Register with reference to the copy of Petty Cash Voucher
A transfer voucher (TV) is prepared as HO is making the payment on behalf of a RAO.
The TV is authorized by the competent authority. The copy of Transfer Voucher (TV) is received from B & Cm section
HO-Compilation Section
Entries are made in the accounting system The TV is forwarded to the concerned RAO for accounting entry TV is received from B&Cm section-HO and necessary entries are passed in the accounting system RAO-Compilation Section
Response to the TV is made and sent back to Head office
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Accounting Entries: Payment to Contractor / Sub-contractor Voucher TypePetty Cash Voucher
ParticularsExpenses A/cDr To Bank A/c (For the payment made to contractor/ subcontractor for relevant expenses)
If payments is made by H.O. on behalf of RAOTransfer Voucher Inter Unit Transfer-RAO A/cDr To Bank A/c (Accounting of payment of expenses from HO on behalf of RAO Responding Voucher in the books of HO) Expenses A/c.Dr To Inter Unit Transfer-HO A/c (Responding entry in the books of RAO)
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Process : Paym ent to Contractor / Sub-contractorConcerned EngineerDivision / in-charge Engineer DebitSlip and other docum ents Preparation of m easurem ent of work Yes Verification/ Passing of Bill Within Lim ? it No Accounting Entry Entry in Bank Book and Cheque Register Entry in Bank Book and Cheque Register Docum ents to B&CM Section at HO Accounting Entry B Acknowledgem ent (Reprouction of TV) Docum ents to Cash Section at RAO A
Preparation of Running Account Bill Verification of Contractors' bill
Compilation B&Cm Cash Compilation Bill Section at Section at Section at Section Section at RAO HO HO at RAO RAO
A
Preparation of Cheque Preparation of Cheque
Debit Slip
B
TV
Recording in file
Accounting Entry
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Recurring Expenses from Imprest CashIn respect of day-to-day expenses an imprest cash system is followed. Under this system a fixed sum is given to different RAOs and divisions to meet their day-to-day expenses. Based on the monthly expense requirement of RAOs and divisions a cheque is issued by H.O and RAO respectively. The RAOs and divisions incur expenses out of the imprest. RAOs and divisions prepare the expenses statement periodically. This statement along with the expense bills are sent to H.O and RAO respectively to get the imprest recouped periodically.
Accounting Entries: Imprest Cash Voucher TypePetty Cash Voucher Petty Cash Voucher CRA & JV To Bank A/c (For the fixed sum given as imprest) Expenses A/c .Dr To Bank A/c (For imprest recoupment) Bank A/c .Dr Expenses A/c..Dr To Imprest cash A/c (For the surrender of imprest cash at year end)
ParticularsImprest Cash A/c ..Dr
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Cash Basis of AccountingExpenses are generally accounted for on cash basis. Generally provisions for expenses are not made i.e. outstanding expenses are not booked. However there are some exceptions e.g. provision for power purchase (ref. As-Is process document for Accounts Payable). On the other hand prepaid expenses (advance payments for expenses) are booked.
Accounting Entries: Prepaid expenses Voucher TypePetty Cash Voucher To Bank (For Prepaid expenses made) Expenses A/cDr To Prepaid expenses (For accrual of Prepaid expenses)
ParticularsPrepaid expenses A/c.Dr
JV
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5.0 Personnel AccountingIntroductionFor the purpose of payroll preparation employees are classified into two classes. A) B) Gazetted Officers i.e. Class-I & II Officers Non-Gazetted officers i.e. Class- III & IV Employees
For both these categories salary is paid on the last day of the month. In the case of ClassI & II officers the salary is paid either by cheque to each individual officer or by direct deposit i.e. by means of a cheque issued for the total amount of salary for employees who have opted for this facility. For this purpose a Bank Slip containing the net salary payable details and the bank account details of the respective employees is forwarded to the paying bank. On the basis of the bank slip the paying bank credits the respective employees accounts. In case of Class- III & IV employees the salary cheque is issued to the DDO (Drawing and Disbursement Officers). The DDO withdraws the money from the bank and makes disbursement to each individual employee.
Payment of salary Maintenance of personnel filePersonnel file is created at the time of recruitment of employee. The personnel file is updated on the basis of documents generated on promotion, increment, transfer, retirement, etc. of the employee. In the case of class I & II officers the personnel file is maintained at both the offices i.e. Personnel Section (PS) of HO as well as at the Gazetted Officers (GO) section at the concerned RAO. However in case of other employees i.e. class III & IV, their personnel file is maintained with the Establishment Section (ES) of the concerned Divisional Office (DO) under the RAO.
Salary PaymentThe following Payroll (PR) forms are used in the salary payment process: PR1- Contains Master data
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PR2- For One time or regular payments PR3/4- For deductions PR5- For Inter Unit transfer PR6- Used as covering letter PR7- For Inter Office transfer The above-mentioned PR forms are filled up by the GO section for Class I & II officers and NGO section for Class III & IV employees. These forms are sent to the Computer section. The Computer section processes these forms and prepares the pay bills and the payroll abstract (PR80).
Distribution of pay billIn case of class I & II employees, three copies of the pay bill are prepared by the computer section and are sent to the GO section for the following purpose: First copy is used as office copy by GO section Second copy is used by cashier for disbursement of salary Third copy is issued to the employees In case of class III & IV employees, four copies of the pay bill are prepared by the computer section and are sent to the NGO section for the following purpose: First copy is used as office copy by NGO section Second, third and fourth copy are sent by NGO section to the concerned offices for the following purpose: Second copy is used as office copy by concerned office Third copy is used by cashier for disbursement of salary Fourth copy is issued to the employees
Activity
Dept. Respon sibleComputer section at RAO
Based on the information in forms PR-1 to PR-7 the Computer section prepares the pay bill (in three or four copies, as the case may be) and the abstract i.e. PR-80 which contains the total salary and deductions for the month.
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Journal Voucher (JV) and the bank list are sent to the GO/NGO/concerned section at the accounting unit. Three or four copies of pay bill (as the case may be), JV and bank list are received from the Computer section. GO/NGO section at RAO
A Petty Cash Voucher (PCV) for the total amount of salary payable is prepared.
The competent authority verifies and authorizes the above. Two copies of the pay bill, JV, PCV and the bank list are sent to the cash and bank section at accounting unit for payment.
One copy of the pay bill is sent to the concerned office (in case of class III and IV employees).
One copy of pay bill is filed as office copy Based on the JV, the accounting entries are passed for the total salary payable to the employees
Compilation section at RAO Cashier of RAO/ respecti ve office Compilation section at RAO
Copies of pay bill, JV and PCV are received from GO/ NGO section.
Sufficient cash is drawn from the bank to disburse the salary which is to be paid in cash
The third copy of the pay bill is issued to the employee. The accounting entries are passed in books of account
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Accounting entries: Payment of salary Voucher type Particulars In the books of RAOJournal Voucher Basic pay A/c..Dr Dearness allowance A/c..Dr House rent allowance A/C.Dr CCA A/cDr Compensatory Allowance A/cDr Personal Pay A/c.Dr Conveyance allowance A/cDr Other allowance A/c.Dr Special Pay A/c..Dr To General Provident Fund (GPF) payable (against regular deduction) A/c General Provident Fund (GPF) Loan Recovery A/c GSLIS payable A/c HBA A/c Festival advance A/c Motor cycle advance A/c Car advance A/c Professional tax payable A/c LIC payable A/c House rent A/c Tax Deducted at Source A/c Interest accrued-staff loans and advances A/c Other misc. recoveries payable A/c (societies dues) Net salary payable A/c (For net salary payable i.e. after deductions from gross pay)Confidential Page 23 of 153
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Petty Cash Voucher
Net salary payable A/c Dr To Bank A/c (For the net salary paid to employees)
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Process : Payment of SalaryGO / NGO Computer Section at RAO Section at RAO
Pay bill / abstract/ J V/ bank list Sending docum ents to cashier / respective office
Preparation of petty cash voucher
Competent Authority
Verification and Authorisation
Cashier at RAO Compilation / Respective Section at RAO office
Accounting Entry
Accounting Entry
Paym to ent Em ployees
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Payment of Bonus / Ex-gratiaGenerally Bonus and Ex-Gratia is paid to the employee once in every year. Amount of bonus for each employee is calculated by the GO Section of each RAO on the basis of notification from Head Office and cash is withdrawn from the Bank. The payment is made from RAO.
Accounting entries: Payment of Bonus / Ex-gratia Voucher typePetty Cash Voucher To Bank A/c (For the bonus/ex-gratia amount for the year paid to employees)
ParticularsBonus / Ex-gratia A/c ..Dr
Unpaid Salary / Bonus / Ex-gratiaSalary/ bonus/ ex-gratia would remain unpaid in case where it had to be paid in cash but could not be paid to employee. In such cases a cash remittance advice is passed to account for the unpaid salary into Account-II section.
Accounting entries: Unpaid salary / Bonus / Ex-gratia Voucher TypeCRA (Cash Remittance advice)
ParticularsBank A/cDr To Unpaid salary Payable A/c (For the Unpaid salary amount deposited into A/c II section)
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Reimbursement of medical expensesThe medical expense incurred by the employee is reimbursed as per the prescribed service conditions, rules and regulations laid down by the Board. For this purpose doctors certificates, Bills for consultation fees and other medical treatment accompany the claim for reimbursement. The respective officers as per DOP first verify the claim. While verification the officer ensures the following: The claim is properly documented The person is entitled for the amount
After verification he passes the bill for payment. For payment of medical expenses, petty cash voucher is used which is originated from the respective department.
Accounting entries: Reimbursement of medical expenses Voucher typePetty Cash Voucher To Bank A/c (For the medical reimbursement amount for the year paid to employees)
ParticularsMedical expenses reimbursement A/c.Dr
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Loans to employeesPresently the board is giving following interest bearing and interest free loans & advances to its employees: LOANS & ADVANCES TO STAFF-INTEREST BEARING LOANS & ADV TO STAFF-HOUSE BUILD/PLOT ADV & MORTG LOANS & ADV TO STAFF-MOTOR CAR ADVANCE LOANS & ADV TO STAFF-GRAIN ADVANCE COMPUTER ADVANCE LOANS & ADV TO STAFF-MOTOR CYCLE ADV LOANS & ADV TO STAFF-CYCLE ADVANCE LOANS & ADVANCES TO STAFF (INTEREST FREE) FESTIVAL ADVANCE PAY ADVANCE T.A. ADVANCE MEDICAL TREATMENT ADVANCE L.T.C. ADVANCE HOME TOWN TRAVEL ADVANCE OTHERS For the interest free advances monthly installment is deducted from gross salary. For the interest bearing advances first principal is recovered through monthly installment. While the principal is being recovered interest is calculated on reducing balance method and debited to accrued interest (receivable) account and credited to interest (income) account until principal is recovered. Once the principal is completely recovered interest receivable from the employee, which is accumulated in accrued interest account is recovered in equal monthly installments.
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Accounting Entries: Loans to employees Voucher typePetty cash Voucher
Particulars In the books of RAOHouse Building Advance A/c... Dr Scooter/ Motor cycle loan A/c ...Dr Car loan A/c ..Dr Cycle loan A/c. Dr Festival advance A/c. .Dr Other loan A/c. Dr To Bank A/c
Journal Voucher
(For the loan amount paid to employee) Basic pay A/c..Dr Dearness allowance A/c..Dr House rent allowance A/C.Dr Other Allowances A/cDr To HBA A/c Festival advance A/c Motor cycle advance A/c Car advance A/c Other advances A/c Net Salary Payable A/c
Journal Voucher
(For recovery of advances by deduction from monthly salary) Interest Accrued - Staff loans & advances A/c .Dr To Interest- Staff loans & advances A/c (For accumulation of interest accrued at year end)
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Advances to Employees in the case of transfersDuring the tenure of employment, the employee may be transferred either from one office to another in the same RAO or from one RAO to another. In the first case where the employee is transferred from one office to another in the same RAO there is no accounting impact. In the latter case the Last Pay Certificate (LPC) is prepared by the respective transferor office and sent to the transferee office to inform the transferee office about the salary details of the transferred employee and the amounts receivable from him. The transferor RAO will prepare the transfer voucher indicating the amount recoverable from the employee and the transferee RAO will respond to the transfer voucher.
Accounting Entries: Advances to Employees in the case of transfers Voucher typeTransfer Vouc her
Particulars In the books of Transferor RAOInter Unit (Personnel)-Transferee office A/c..Dr To Loans & Advance to employees A/c (For the balance in Advance to employee A/c transferred to Transferee office)
In the books of Transferee RAOResponding Voucher Loans & Advance to employees A/c..Dr To Inter Unit (Personnel)-Transferor office A/c (For the balance in Advance to employee A/c transferred to Transferee office)
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Workmen compensationWorkmen Compensation is paid to the workmen or to the legal representative/ heir/ nominee of the workmen in case of fatal accident. The payment is governed by Factories Act, 1948 and is subject to service conditions, rules and regulations and certain other criteria as laid down by the Board. Concerned officer as per DOP verifies the employees claim and passes it for payment. Payment is made through petty cash voucher.
Accounting Entries: Workmen compensation Voucher typePetty cash Vouc her To Bank A/c (For the amount of compensation paid to employees)
ParticularsWorkmens Compensation A/cDr
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GPF and GSLISGPF and GSLIS is deducted from the salary of the individual employee and credited to GPF/GSLIS payable Account. The Head Office makes monthly deposits by way of lump sum payments to the Provident Fund Trust. The amount which is deducted from the salary of the employees is deposited to the Provident Fund Trust.
Accounting Entries: GPF and GSLIS Voucher typePetty Cash Voucher
Particulars In the books of HOGPF payable A/c.Dr To Bank A/c (For the lump sum monthly deposit of GPF deducted for all
Petty Cash Voucher
employees. This payment is made by HO) GSLIS payable A/c..Dr To Bank A/c (For the lump sum monthly deposit of GSLIS deducted for all
employees. This payment is made by HO) Note: The Inter Unit transfers for GPF Payable A/c and GSLIS A/c are not yet made. Therefore there is a Credit balance in the RAO books and a Debit balance in the HO books. The Inter Unit transfer is planned to be made on a yearly basis. The Accounting entries for which are mentioned below.
In the books of RAOGPF payable A/c.Dr GSLIS payable A/c..Dr To Inter Unit A/c - personnel (HO) (For the inter transfer of GPF payable and GSLIS payable)
In the books of HOInter Unit A/c - personnel (RAO).. Dr To GPF payable A/c To GSLIS payable A/c (For the inter transfer of GPF payable and GSLIS payable)
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Payment of monthly pensionFor the purpose of making monthly payments of pension to the pensioners the board makes has made the following paymentscertain investments in to the pension trust.: However this investment is made based on management discretion and actuarial valuation of retirement benefits (liability) has not yet been made.
12% of wages of the employees as monthly contribution to trust Payment of shortfall in meeting total pensioners liability
Each month the Board withdraws from the pension trust and makes pension payments to the pensioners. On receipt of the above, Pension Trust releases payment to the Board for distribution among the pensioners.
Accounting Entries: Payment of monthly pension Voucher typePetty Cash Voucher Provision for Pension A/c To Bank A/c (For payment to Pension Trust) Bank A/c To Provision for Pension A/c (For withdrawal from Pension Trust) Dr
Particulars In the books of HODr
Cash Remittance Advice
In the books of RAOPetty Cash Voucher Terminal Benefits A/c To Bank A/c (For the amount of pension paid to pensioner) Dr
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6.0 BorrowingIntroductionCSEB can avail loans from the Central / State Government, Power Finance Corporation, State Development Loan, Rural Electrification Corporation (REC), World Bank, Banks etc. CSEB has not availed any fresh borrowing after creation of the state of Chhattisgarh. Power Bonds issued by State Government in favour of M/s NTPC under provision of tripartite agreement are being treated by State Government as loan to CSEB. Other borrowings that have been transferred by MPSEB are still not approved. The borrowing of erstwhile MPEB is yet to be finally apportioned to the Board. However CSEB has repaid loans from Rural Electrification Corporation (REC) and Power Finance Corporation (PFC) being project specific liability for the borrowing that was made by MPSEB MPEB and later on transferred to CSEB.
Accounting Entries EventAt the time of payment of loan processing (if any) At the time of receipt of loan Credit Slip fee
Voucher typeDebit Slip A/c
DebitLoan processing charges Bank A/c
Credit
(For the amount of loan
(For the amount of loan processing charges) processing charges) Bank A/c Loan A/c Grant / Subsidy A/c (if any)
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Provision for Interest on Loan and Repayment of Loan Activity Dept. Respon sibleB&CM Section
The interest payable on loans is determined as per the terms of the loans. Journal Voucher (JV) is prepared for interest payable, which is verified, and authorised and is sent to compiling section for necessary accounting entry. Compiling section records the accounting entry and files the voucher.
Process FlowB&CM SectionJV Verifying & Authorising
Compiling Section
Accounting
File the Voucher
Accounting Entries EventProvision of interest at year end Provision for Repayment of Loan at year end JV
Voucher typeJV A/c
DebitInterest on fixed loans
CreditInterest accrued and due A/c (For the amount of provision of interest) Provision for principal due for payment (For the amount of provision for Repayment)
(For the amount of provision of interest) Loan A/c
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Payment of Interest and Repayment of Principal Activity Dept. Respon sibleB& CM
Debit Slip is prepared for payment of interest and payment of loan and after verification and authorisation, it is sent to compiling section for necessary accounting entry.
Compiling sections record the accounting entry and files the voucher.
Process FlowCompetent AuthorityApproval
B&CM
Debit Slip
Verifying & Authorising
Cheque
Payment
Compiling Section
Accounting
File the Voucher
Accounting Entries EventAt the time of payment of interest only At the time of repayment of loan and Interest. Debit Slip Debit Slip
Voucher typeA/c
DebitInterest accrued and due Bank A/c
Credit
(For the interest amount
(For the interest paid) paid) Provision of principal due Bank A/c for payment A/c (For the amount (For the amount of of repayment of Loan and Interest)
repayment of loan) Interest accrued and due A/c (For the interest amount)Confidential
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7.0 InvestmentIntroductionAt present, CSEB investments are confined to Fixed Deposits with banks at the HO level. All the investments are recorded at the Head Office (HO) level.
Purchase of FD Activity Dept. Respon sible
Cheque is prepared for the investment amount. Debit Slip is prepared and payments made for investment amount. After it is authorized and verified, it is sent to compiling section for necessary accounting entry. B&CM
Compiling sections record the accounting entry and files the voucher.
ProcessCompetent Authority
Approval
B&CM
Debit Slip
Verifying & Authorising
Cheque
Payment
Compiling Section
Accounting
File the Voucher
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Accounting Entries EventAt the time of purchasing FD.
Voucher typeDebit Slip
DebitFixed Deposit A/c (For the amount of FD) Bank A/c
Credit
(for the amount of FD)
Maturity of FD Activity Dept. Respons ible
The instrument is deposited into the bank. Proceeds are received against the maturity of FD. The TDS certificate is received. Credit Slip is prepared, verified and authorised and sent to compiling section for necessary accounting entry B&CM
Compiling sections record the accounting entry and files the voucher.
ProcessCheque Credit Slip Verifying & Authorising
B&CM
Deposit
Compiling Section
Accounting
File the Voucher
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Accounting EventAt the time of maturity/ encashment of FDs
Voucher typeCredit Slip Bank A/c TDS A/c
Debit
CreditFixed Deposit A/c Interest on Fixed Deposits A/c
ReportsThe registers maintained by B&CM section for FD investments include the date on which FD is made along with interest rate and maturity date.
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8.0 Cash & Bank ProcessesIntroductionThis section of the document documents the process relating to cash and bank receipts and payment within CSEB. The process of receipts and payments have also been covered in relevant sections of this document and other AS-IS process documents, e.g. expense payment has been covered in the Expense Accounting section, payment to vendors has been covered in the AS-IS document for Accounts Payable. The process of Bank Reconciliation has been covered separately in the next section.
Release of paymentCSEB releases payments for various purposes. The release can be broadly divided into the following heads. The area in which the process of release has been covered has also been indicated. A) B) C) D) E) F) Fund Transfer - H.O. to RAO (covered in this section) Fund Transfer - RAO to Division (covered in this section) Payment to Contractor / Sub-contractor (Ref. Expenses Accounting) Payment to Vendor (Ref. Accounts Payable) Salary Payment (Ref. Personnel Accounting) Imprest Payment (Ref. Expenses Accounting)
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Funds Transfer from Head Office to RAOEvery month fund is transferred from Head Office to each RAO. For this purpose each RAO prepares a statement showing monthly fund requirement under the following heads: 1. 2. 3. 4. Payment of salary Establishment Expenses e.g. TA bill, advances to staff etc. Supplier/contractor bill Statutory payment to outside agency e.g. Income tax, Professional tax, LIC
premium, training fees etc. 5. Administrative expenses e.g. imprest cash, temporary advance etc.
This statement is prepared on the basis of actual records. However for the expenses like payment to supplier / contractor some estimation is made based on previous months data. This monthly fund requirement is sent to head office in different parts. First part consists generally of GPF payment and is sent by 7th of the month. Second part, which includes pension, gratuity and payment for commuted pension, is sent to the Head Office by 20th 15th of the month. The third main part which includes other payment i.e. salary payment, payment to supplier/contractor, Statutory and Adm. expenses is sent by 10th of every month to Head Office.after that. The procedure followed by the Head Office for remittance of funds to various RAOs is covered below.
Departments/sections involved in the process Head of the Division (Engineer) Account I Section at RAO Head of RAO / C.E. ( T&D) / S.E. (Gen.) Budget & Cash Management (B&Cm)-at HO Compilation Section at RAO RAO
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Activityprepared. The basis for estimation of funds requirement is A Statement of Monthly Fund Requisition is
Dept. ResponsibleRAO
verified by the Accounting officer of RAO to ensure that: Estimate for establishment expense is properly supported with bills, such as medical bills, T.A. bills etc. Imprest amount is requested within the limits of imprest cash Temporary advances are requisitioned on the basis of anticipated fund requirement in the current month.-
Payment for supplier/contractor bill is properly worked out i.e. actual passed bills in hand on the last day of the month
-
Payment for salary of staff and other usual expenses are properly included in the statement The Statement for Monthly Requisition of Funds
with all its annexure is authorised by the Divisional Head before submitting to the RAO. The Monthly Requisition for Funds is reviewed and ensured that estimates are made on a reasonable basis. It is also ensured that requisition for funds is duly approved by competent authority as per DOP After review the Monthly Fund Requisition is B&CM section at HO
approved by B&CM section. The detail of Statement of Monthly Fund
Requisition is recorded in the Funds Requisition Register (maintained RAO wise).
Remittance of funds by head office to RAOs The Statement of Monthly Fund Requisition B&CM section at HO
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received from RAO are analysed and the transfer of funds to be made to various RAOs is scheduled. Bank Transfer advice is prepared and sent to the
bank for Telegraphic Transfer of funds to the RAO.
Transfer Voucher (TV) are prepared and on the
same day it is sent the same along with copy of the Bank Transfer Advice to the concerned RAO intimating the funds transferred. The remittance of fund is recorded in the Fund Account I section, at RAO
Requisition Register The intimation of transfer of funds from HO is received and it is ensured that the bank has given the credits for funds transfer on the same day. On intimation from bank of the receipt of credit for
funds, a copy of the TV acknowledging the receipt of funds from HO is sent to B&CM.
Remittances in-transit A JV is prepared at the year -end to account for the remittances in-transit based on the TV received from HO for the funds transferred by HO but not credited in the RAOs bank account. The entry is adjusted after verifying the bank Account I section at RAO
statement for credits received.
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Accounting Entries Voucher TypeTransfer Voucher
Particulars In the books of HOInter Unit Transaction Fund Transfer/ Remittance A/cDr To Bank A/c (For transfer of funds by Head Office to RAO)
In the books of RAOResponding Voucher Journal Voucher Bank A/c ..Dr To Inter Unit Transaction Fund Transfer/ Remittance A/c (For receipt of funds by RAO from Head Office) Remittance in transit A/c..Dr To Inter Unit Transaction Fund Transfer/ Remittance A/c Journal Voucher (For remittance in transit at the end of the year) Bank A/c ..Dr To Remittance in transit A/c (For adjustment of remittance in-transit after year end)
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Pro ss : Fu dTra sfe fro H to Ra ce n n r m O oCompilation Head of RAO Account I B&CM at Section at / C.E.(T&D)Section at / HO HO S.E.(Gen.) RAO
D t rm a ion e e in t of m t ly on h re u m n q ire e t
Con solid t d ae st t m n ae e t
Au h t oriza ion t
Ap rov l p a
Fu d ns Re u ion q isit Re ist r g e
Sc Tr
Accou t g n in En ry t Ba k Confidential n Tra sfe n r Ad ice v
B&CM
A
D b Slip e it
Ve rificaPage 45 of 153 t ion
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Funds Transfer from RAO to DivisionThe funds transferred from RAO to Division are for the following purposes: 1. 2. 3. 4. Payment of salary Establishment Expenses e.g. TA bill, advances to staff etc. Supplier/contractor bill Statutory payment to outside agency e.g. Income tax, Professional tax,
LIC premium, training fees etc. 5. Administrative expenses e.g. imprest cash, temporary advance etc.
The process of imprest fund transfer and fund transfer for other expenses under heads 1-4 are covered below. Part of this process has also been detailed in the Expense Accounting section of this document.
Imprest FundsIn respect of day-to-day expenses an imprest cash system is followed. Under this system a fixed sum is given to different divisions to meet their day-to-day expenses. Based on the monthly expense requirement of divisions a cheque is issued by the RAO. The division incurs expenses out of the imprest. The division then prepares the expenses statement periodically. This statement along with the expense bills are sent to the RAO to get the imprest recouped periodically.
Accounting Entries: Imprest Cash Voucher TypePetty Cash Voucher Petty Cash Voucher CRA & JV To Bank A/c (For the fixed sum given as imprest) Expenses A/c .Dr To Bank A/c (For imprest recoupment) Bank A/c .Dr Expenses A/c..Dr To Imprest cash A/c (For the surrender of imprest cash at year end)
ParticularsImprest Cash A/c ..Dr
Fund Transfer for Other ExpensesConfidential Page 46 of 153
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Activity Preparation of the Bill for Payment It is ensured that every payment made is
Dept. ResponsibleConcerned Division
supported by a Journal Voucher / Petty Cash Voucher along with the duly authorised bills. JV / Petty Cash Voucher contains particulars of
the claim and the relevant account head under which the payment has been made or adjustment effected. While passing bill for payment the following
points are being considered Preprinted bill in the prescribed format is used for the preparation of the expense bill, medical bill, Overtime bill, TA bill, Travel Advance and RA bill (bill for the payment regarding the contract work), etc. All bills are prepared by the concerned section of the division and sent to the RAO for final audit and payment of the bill Suppliers bill is submitted for payment in their own forms All bills are authorised for payment as per DOP Full account classification i.e. account code and division code is recorded in each so that the expenditure can be correctly accounted for
Receipt and checking the voucher Duly approved JV / Petty Cash Voucher is Account I section received along with the supporting documents from the concerned divisions and a list of all vouchers are forwarded during the day It is checked that the:
Bill is approved by the competent authority as per the DOP Necessary supporting documents are attachedConfidential Page 47 of 153
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-
Special remarks/ instructions if any are stated on the voucher such as any particular bank on which the Cheque is to be drawn, mode of dispatch whether pay order or demand draft is to be prepared, etc.
-
Accounting entry passed is correct TDS as applicable is deducted Arithmetical accuracy of the bill The bill is returned to the originating section in
case of any discrepancy. prepared: Account Payee Cheque, or Demand Draft Debit Slip/ Petty Cash Voucher details are After verification of the bill the followings are
recorded in the Bank Book. Debit Slips/ Petty Cash Vouchers are forwarded
along with the supporting documents and Cheque for signatures by the authorised signatory. A record of the Cheque issued along with the
name of party and the amount is made in the Cheque Issue Register.
Petty Cash Voucher is filed along with the
supporting documents in the file.
Payment by Head Office All bills for an amount exceeding the limit of Bill passing section payment by RAO as specified in the DOP are sent to Head Office for payment. Following is prepared: Account payee Cheque, or DD requisition form, in case DD is to be obtained from the bankConfidential Page 48 of 153
B&CM Section
As-Is Process
General Ledger
-
Transfer Voucher (TV) Debit Slip as a memorandum voucher for intimating the concerned RAO about payment of the
bills, so that it can account for the payment made by the Head Office on their behalf The Cheque number is recorded on the Debit
slip / Petty Cash Voucher The Petty Cash Voucher details are recorded in
the bank book The Petty Cash Vouchers are forwarded along
with the supporting documents and Cheque for signatures of the authorised signatory. The copy of the Transfer Voucher is sent to the RAO
concerned RAO. The TV is received from H.O. and an entry is made for payment by H.O. on behalf of RAO through a Responding Voucher.
Accounting Entries Voucher TypePetty Cash Voucher
Particulars In the books of RAOExpense A/c .Dr To Bank A/c (For expenses of the Division paid by RAO)
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Earnest Money Deposit / Security Deposit
EMD may be received in any of the following modes, depending upon the specifications in the tender document.
Demand draft (DD) / Pay Order By deposit of FDRs, or By way of bank guarantee Cash
No other mode of payment is accepted. EMD received is refundable and therefore it is treated as a liability in the books of account for the amount of EMD received in cash. EMD received is refunded to the unsuccessful bidder(s) immediately after acceptance of the letter of award by the successful bidder(s). In case of successful bidder(s), the EMD is adjusted against the Security Deposit (SD) or treated as SD. Security Deposit is generally received in any of the following modes, depending upon the mode prescribed in the Purchase Order.
DD / Pay Order By deposit of FDRs By way of Bank Guarantee
SD is refundable and therefore it is treated as liability in the books of account. The SD is refunded only after the contract is completed in accordance with the terms & conditions of the Purchase Order. Earnest Money Deposit Account, Security Deposit Account and Vendor Account for the above transactions are maintained in the books of respective accounting unit.
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Accounting Entries Voucher TypeCRA
Particulars In the books of RAOBank A/c...Dr To Earnest Money Deposit A/c
Petty Cash Voucher JV
(For Receipt of EMD amount) Earnest Money deposit A/c...Dr To Bank A/c (For refund of EMD) Earnest Money deposit A/c...Dr To Security deposit A/c
JV
(For transfer of EMD to SD) Earnest Money deposit/security deposit A/c..Dr To Misc. Income A/c
Credit Slip
(For forfeiture of EMD/SD in case EMD/SD received in cash) Bank A/c...Dr To Misc. Income A/c (For forfeiture of EMD/SD in case EMD/SD received as bank
JV
guarantee) Earnest Money deposit A/c...Dr To Advance to supplier A/c (for adjustment of EMD/SD against other dues of the vendor)
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Loss and Cancellation of Chequecancellation of Cheque.
This process lays down the procedure that is being followed by the Board for loss and
Departments/sections involved in the processAccount I Section at RAO Account Officer at RAO / HO Budget & Cash Management (B&Cm)-at HO Compilation Section at RAO / HO
Activity Loss of Cheques Loss of Blank Cheque or a Cheque Book In case of loss of Cheque book or loss of blank Cheque, the fact is notified to the bank with which the concerned RAO has the bank account. An acknowledgement from the bank is obtained on
Dept. Responsible
Account officer at RAO/HO
the copy of the letter intimating bank for the loss of Cheque book or a blank Cheque and filed the acknowledgement in a separate file. Once notified, the Cheque bearing the number,
which have been notified to have been lost, wont be honoured by the bank.
Cheque is Lost or Destroyed by the Party in whose favour the cheque was issuedThe fact of loss of Cheque / destroyed has been Person in whose favor the cheque intimated to the Account officer of the RAO/HO was issued Bank is requested by the concerned officer to stop Account officer at the payment of Cheque RAO/HO The letter is forwarded to the bank giving instructions to stop the payment. It is ensured that the details of Cheque Account I section at RAO/B&CM
lost/destroyed are appearing in the Bank ReconciliationConfidential
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Statement On receipt of copy of letter of instruction for stop
payment duly signed by the bank, an entry is made for the cancellation of lost Cheque Credit Slip is passed to account for cancellation of
the lost Cheque. An indemnity bond is received in the prescribed
form from the party requiring the issue of a new Cheque in lieu of lost Cheque. New Cheque is issued in favour of the party and the payment is recorded by passing a debit slip Account I section at RAO/B&CM
Cancellation of Cheque Cancellation before handing over of Cheque to the Party The cheque no. on the existing voucher is modified The cheque is marked as cancelled and is attached Account I section at RAO/B&CM
with the voucher
Cancellation of Cheque already issuedWhen the Cheque to be cancelled is not in the Boards possession, the bank is intimated to stop the payment of Cheque. After ascertaining the fact that payment has been stopped, necessary entry is made for the cancellation of Cheque through Credit Slip The party, in whose favour the Cheque was issued, Account Officer at RAO/HO
Account I section at RAO/B&CM
is intimated about the cancellation of Cheque.
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Accounting Entries Voucher TypeCredit Slip
Particulars In the books of RAO/HOBank A/c..Dr To Expense A/c / Creditors A/c
Debit Slip
(For cancellation of Cheque) Expense A/c / Creditors A/c ....Dr To Bank A/c (For issue of new Cheque)
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Proce u : Lo &Ca ce tio o Ch q e d re ss n lla n f e uAccount Officer at RAO / HO Loss of Blank Cheque(s) Filin g te h a n ck ow le g m de et n Not ifica i t -on t o Ba k for n st op py et a mn En ry for t ca ce n lla t of ion lost ch q e eu
Issued cheque lost/destroye
Not ifica ion t of loss of ch q e t eu o Ba k n
Cre it d Slip
Issu n a ce of n w e ch q e eu
E P
t h
Bank
Ack ow n le -d e e t g mn
Ack ow n le -d e e t g mn
ection O
Not ifica it on of loss t o Accou t n I Se ion ct Confidential
Party
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Accounting for Dishonour of ChequeThis process lays down the procedure that is being followed in respect of accounting for dishonour of Cheque for HT & LT consumer.
Departments/sections involved in the processLT Revenue Section at RAO DC HT Section at RAO
Process for Cheque Dishonoured for LT Consumer Activity Intimation is sent through a letter to the DC that cheque is dishonoured Entry is made in the Cheque Dishonoured
Dept. ResponsibleLT Revenue Section at RAO
Register Entry is made in the Cheque Dishonoured DC Register Demand Note is raised on the consumer for
the dishonoured cheque amount and other charges (Surcharge + Reconnection / Disconnection Charge + Postal and other stationery charge) If payment is made by the consumer then
entry is made in Cheque Dishonoured Register and intimation is sent to LT Revenue Section - RAO If consumer fails to pay then the dues is
added to the next bill When bill is cleared by the consumer then
intimation is sent to LT Revenue Section RAO
Accounting Entry Voucher TypeJV Sundry Debtor (LT) A/c To Bank A/cConfidential Page 56 of 153
ParticularsDr
As-Is Process
General Ledger
(For Cheque dishonoured)
Process for Cheque Dishonoured for HT Consumer Activity
Dept. Responsible
Letter is sent to consumer for the Cheque HT Section at RAO
Dishonoured with copy to Superintending Engineer Register the bill When payment is received the register is Surcharge is charged from the date of issue of Entry is made in the Cheque Dishonoured
updated with the payment details
Accounting Entry Voucher TypeJV Sundry Debtor (HT) A/c To Bank A/c (For Cheque dishonoured)
ParticularsDr
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9.0 Bank ReconciliationIntroductionRAOs maintain two bank accounts Account I for all payments and Account II for all revenues. Funds are transferred from Account II to HO and funds for payment are released by HO to Account I. The bank statements for these accounts are received monthly and Bank Reconciliation Statement is also prepared on a monthly basis.
Format of Bank Reconciliation StatementThe Bank Reconciliation Statement receives the statement and prepares the BRS. The formats of the Bank Reconciliation are detailed hereunder.
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PAYMENT CASH BOOK A/C NO.I Name of Bank ____________________________ Bank Reconciliation Statement as on __________ (A) (i) Opening Balance as per Cash Book as on __________ (ii) Fund Received from HQ during the period (iii) Fund Receipt from RAO Main A/c during the period (iv) Stale cheques accounted during the period (xv) TOTAL (i)+(ii)+(iii)= +(iv) LESS (vi) Payment made including Bank Commission Accounted & Fund transferred to other Bank A/c I during the period but excluding fund remitted to Headquarters (vii) Excess fund remitted to HQ during the period (viii) Fund transferred to RAOs Main A/c II (ix) Closing Balance as per Cash Book on _______ =(v)-(vi)(vii)-(viii) Rs. __________ Rs. __________ Rs. __________ Rs. __________ Rs. __________ Rs. __________
Rs. __________ Rs. __________ Rs. __________
(B)
(x) Closing Balance as per Bank Statement as on ________ ADD (xi) Debit (Receipt) in Cash Book but credit not appearing in Bank Statement (xii) Debit in Bank Statement but Credit (Payment) not appearing in Cash Book LESS (xiii) Credit (Payment) in Cash Book but Debit not appearing in Bank Statement (xiv) Credit in Bank Statement but Debit (Receipt) not appearing in Cash Book (xv) Closing Balance as per Cash Book as on _______ =(x)+ (xi)+(xii)-(xiii)-(xiv) (C) Closing Balance as per A/c Control (ix) = (xv) = C
Rs. __________ Rs. __________ Rs. __________
Rs. __________ Rs. __________ Rs. __________ Rs. __________
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RECEIPT CASH BOOK A/C NO.II Name of Bank ____________________________ Bank Reconciliation Statement as on __________ (A) (i) Opening Balance as per Cash Book as on __________ (ii) Receipt during the period (iii) Fund Receipt from RAOs Other Bank A/c I & II (iv) TOTAL (i)+(ii)+(iii) LESS (v) Funds transferred to HQ during period (vi) Fund transferred to RAOs A/c II of Main Bank during the period (vii) Dishonoured Cheques and Bank Commission accounted during the period (viii) Closing Balance as per Cash Book on _______ =(iv)-(v)(vi)-(vii)
Rs. __________ Rs. __________ Rs. __________ Rs. __________ Rs. __________ Rs. __________ Rs. __________ Rs. __________
(B)
(ix) Closing Balance as per Bank Statement as on ________ ADD (x) Debit (Receipt) in Cash Book but credit not appearing in Bank Statement (xi) Debit in Bank Statement but Credit (Payment) not appearing in Cash Book LESS (xii) Credit (Payment) in Cash Book but Debit not appearing in Bank Statement (xiii) Credit in Bank Statement but Debit (Receipt) not appearing in Cash Book (xiv) Closing Balance as per Cash Book as on _______ =(ix)+ (x)+(xi)-(xii)-(xiii) (C) Closing Balance as per A/c Control (viii) = (xiv) = C
Rs. __________ Rs. __________ Rs. __________
Rs. __________ Rs. __________ Rs. __________ Rs. __________
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AGEWISE BREAKUP OF OUTSTANDING ITEMS OF BANK RECONCILIATION Less Less Less than 3 than 6 than years month 15 but s but days Curre more more but nt More than 6 than more (Less S than 3 month 15 than 3 than 3 No Particulars years s days days days) Total Remarks 1 2 3 4 5 6 7 8 9 1 Debit (Receipt) in Cash Book but Credit not appearing in Bank Statement A. Cheques / DD Deposited B. Dishonour ed Cheques C. Other Items (specify) i. ______ ii. ______ TOTAL 2 Debit in Bank Statement but Credit (Payment) not appearing in Cash Book A. Cheques / DD Deposited B. Dishonoured Cheques C. Other Items (specify) i. ______ ii. ______ TOTAL
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1 3
4
2 Credit (Payment) in Cash Book but Debit Slip not appearing in Bank Statement A. Cheques / DD Deposited B. Dishonoured Cheques C. Other Items (specify) i. _____________ ii. _____________ TOTAL Credit in Bank Statement but Debit (Receipt) not appearing in Cash Book A. Fund / Payment directly received by the bank B. Interest on delayed credit given by the bank C. Other Items (specify) i. _____________ ii. _____________ TOTAL
3
4
5
6
7
8
9
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Treatment of Stale ChequesAccording to the Negotiable Instruments Act a Cheque is valid for six months from the date of issue. Accordingly, when a Cheque has been issued by the Board and is not presented for payment to the bank by the payee then the amount of the Cheque is transferred to Stale Cheques A/c at the time when the Bank Reconciliation Statement is prepared. If the Cheque is reissued then the amount is debited to the Stale Cheques A/c. If not, then the amount of the Cheque is transferred after a period of three years to Misc. Revenue A/c.
Accounting Entries Voucher TypeJV Bank A/c To Stale Cheques A/c Debit Slip (Accounting entry for stale cheques) Stale Cheques Dr To Bank Account JV (Re-issue of stale cheques) Stale Cheques A/c To Misc. Income A/c (Transfer of the amount of stale cheques after three years to income of the Board) Dr
ParticularsDr
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10.0 Accounting for TDSIntroductionThe Income Tax Act, 1961 prescribes that on certain nature of payments the payee has to deduct tax and deposit the same with the Income Tax authorities. This deduction by the payee is known as Tax Deducted at Source (TDS). CSEB generally deducts TDS on payments to vendors (Contractors / Sub-contractors - u/s 194C and 194J), payment of rent (u/s 194I) and payment to employees (u/s 192).
TDS on Payment to Vendors (Contractors / Sub-contractors) Activity Debit slip is prepared for making payment to Supplier. TDS details are entered on the basis of PO The Debit Slip and TDS information is verified and copy is sent to Cash Section for preparation of Cheque The Cheque is prepared and payment is made to the supplier Payee wise summary is made for TDS deduction under each section of the Income Tax Act Total tax under each section of the Income Tax Act is calculated Challan and Debit Slip for deposit of tax for the amount of tax deducted at source is prepared All copies of verified Challan and Debit Slip is forwarded to B&Cm Section for preparation of Cheque and deposit of TDS amount in bank Challan and Debit Slip are received from Bill Passing section Challan and Debit Slip are verified, and the Challan and Cheque is deposited with the bank and copy of debit slip is sent to the Compiling Section for necessary B&CM Section Bill Passing Section
Dept. ResponsibleConcerned Division Bill Passing Section Cash section
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accounting entry. The receipted copy of the Challan deposited is received from the bank The receipted Challan is forwarded to the Bill Passing section and an acknowledgement is received on the voucher for receipt of Challan. Reference of payment detail entry is made in TDS Register (Date of deposit of tax, Particulars of payment etc.) Tax deduction certificate in Form no. 16A is prepared and forwarded to the competent authority along with payee wise summary of tax deducted and tax payment Bill Passing detail for verification and signature of TDS certificate. The number and date of TDS Certificate issued is recorded in the column TDS Certificate Reference in TDS Register Annual Return is filled in the Form No. 26C and Section
forwarded to the competent authority for verification along with payee wise summary of tax deducted, summary of tax payment and TDS Register. After signature of competent authority on Annual Return of tax deduction, it is filed with jurisdictional Assessing Officer
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Accounting Entries Voucher TypeDebit Slip To Bank A/c To TDS Payable A/c Debit Slip (When supplier is paid) TDS Payable A/c To Bank Account (Payment of TDS to Income Tax Department) Dr
ParticularsAdvance to Supplier A/c / Inter Unit RAO A/c Dr
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TDS on Payment to Employees Activity The salary details are prepared by the Computer Section. This detail includes the amount of TDS to be deducted. The TDS schedule is generated by the Computer Section for the purpose of depositing the TDS with the Income Tax Department Challan is filled up as prescribed by the Income Tax authorities for TDS on Salary Challan is verified and authorised Debit slip is prepared for the amount of TDS to Cash Section in RAO RAO Sr. Acct. Officer
Dept. ResponsibleGO / NGO Section of the RAO
be deposited. Approved Challan and Debit slip is forwarded to the cashier for depositing TDS with income tax authorities. The approved Challan and Debit Slip is received The amount of TDS payable is deposited in the Cash Section in RAO
bank and receipted copy of the Challan is received from the bank One copy of Debit Slip is sent to the Compiling
Section for necessary accounting entry. The accounting entry is passed in the books of account and the voucher is filed. Tax Deduction Certificate in Form No. 16 is prepared by Controlling Officer for Class I & II
Compiling section
Employees and concerned Office-In-Charge for Class Controlling Officer / III & IV Employees along with necessary annexure. Concerned Office-
An overall reconciliation statement is prepared In-Charge
giving the aggregate value of the TDS certificates, total TDS deducted from employees and the amountConfidential 67 of 153
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deposited with the Income Tax Department. Form 16 is forwarded after signature of the
competent authority as per DOP to the respective employees.
Accounting Entries Voucher TypeJV Salary A/c Other payables To Net Salary Payable A/c To TDS Payable A/c To Other deductions A/c Debit Slip (Entry for salary becoming due) TDS Payable A/c To Bank Account (Payment of TDS to Income Tax Department) Dr
ParticularsDr Dr
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(Contractors / Sub-contractors)As-Is Process General Ledger
Process : TDS on Payment to VendorsConcerned Division
Prepare Debit Slip with TDS details
Purchase Order
Compilation BillPassing B&CMSection Section Section
Verif y PrepareDebit Slip f or Vendor Pay ment RecordTDS details inTDS Register PreparePay ee wise Summary of TDSdeducted CalculateTDS liability under each Section of the Income Tax Act Prepare Challan and Debit Slip f or depsit of TDS
M ake ref erence entry inTDS Register IssueForm 16A
Make entry in TDS Register
Prepare Cheque f orPay ment
Verif y
PrepareCheque f orPaymentof T DS
Forward Challan to Bill Passing Section
Pass Accounting Entry
Pass Accounting Entry
Vendor
ReceiveCheque Receive Form 16A
IT Dept. (Bank)
ReceivePayment and acknowledge receipt onChallan
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T DS on Pay en to Em ees m t ployCompliation CashSection RAO - Account / NGO GO Controlling Offier Section
P repareS alary and T S DS chedule
I Section
PrepareDebit S lip f orT P DS ayment
V erify
- RAO
P repareChallan for deposit of T DS onS alary
Deposit T in DS B ank
/Office-In-Charge Section
Pass A ccounting E ntry
Prepare Form16
P repare Reconciliation Statem forT ent DS
Employee
A ckknow ledge receipt of Form16
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11.0 Period End ActivitiesIntroductionThe following is a list of major year-end / period-end activities of the Board. The list is illustrative and not exhaustive. Consolidation of Trial balance of Regional Accounting Units and Head Office Creation of Provision for Power Purchase Accounting for Material Issues Allocation of Overhead to Capital Work-in-Progress. - Rev expenses reclassified Revenue Recognition for Unbilled Revenue Interest on FD and Borrowings Inter Unit Reconciliation Closing Stock Valuation Bad Debt Provision / Write Of Cash Verification in different Accounting Units and in Head Office Deferred Revenue Expenses Creation of Provision for Income Tax
Consolidation of Trial BalanceAt the year end the Trial Balance of 8 Regional Accounting Units (RAOs), 1 Central Accounting Unit (CAU) and Head Office is consolidated in the books of the Head Office to get the Profit & loss Account and Balance Sheet of the Board.
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Creation of Provision for Power PurchaseThe Board has entered into several Power Purchase Agreements (PPAs) for purchase of power with the Central Power Sector utilities (including the Power Trading Corporation) and Captive Power Producers (CPP), viz. Jindal Power, BALCO, etc., including non- conventional power generation stations. All power purchase transactions are recorded in the books of Head Office only. Provisions are generally made at the year end in the books of Head Office in respect of all bills which are pending for payment by transferring them into Outstanding Expenses Account. Next year when bills are paid Outstanding Expenses Account is debited.
Accounting Entries: Provision for Power Purchase Voucher typeJournal Voucher
ParticularsExpenses for power purchase A/c. . Dr To Outstanding expenses A/c (Accounting of provision for at the year end for the month of
Journal Voucher
march paid in april) Outstanding expenses A/c.... Dr To Discount received A/c (Cash discount received on power purchase bills for the previous
Debit Slip Journal Voucher
year) Outstanding Expenses A/c..Dr To Bank Expenses for power purchaseA/c (Accounting of payment for power purchase bills for the previous year Reversal of last years provision)
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Accounting for Material IssuesWhen the goods are issued entry is made in the Stores Computer Section. The valuation of the issue is made by the computer system based on the weighted average method. At the end of the month the report of total issues are taken from the system and sent to the RAO for necessary accounting entry.
Accounting Entries Voucher typeJournal Voucher
ParticularsMaterial Issued (Capital)Dr Material Issued (O&M).Dr To Material Stock (O&M) To Material Stock (Capital) (Accounting for the issue of material at period end / month
Journal Voucher
end) Capital Work-in-progressDr Fixed AssetDr To Material Issued (Capital) (For the amount of material issued for capital transferred to CWIP)
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Allocation of Overhead to Capital Work-in-Progress - Revenue Expenses ReclassifiedThis year-end activity is applicable only to divisions totally involved in activities of capital nature. The revenue expenses (e.g. administrative overheads, etc) of these divisions are capitalized as capital work-in-progress (CWIP) by using a uniform overhead allocation rate through an intermediary account (i.e. Revenue expenses reclassified- Pending allocation A/c). The formula used to calculate the uniform overhead allocation rate is as follows: Total Revenue expenses to be reclassified of all such divisions Total Capital expenditure incurred by all such divisions The capital expenditure of each division is multiplied by the uniform overhead allocation rate in order to arrive at the revenues expenses to be reclassified / allocated to that particular divisions CWIP. This
X%
reclassification /allocation is done by the H.O.
Accounting Entries: Revenue Reclassification Voucher TypeJournal Voucher
Particulars In the books of RAORevenue expenses reclassified- Pending allocation A/cDr To Expenses A/c (For expenses A/c being reclassified to Revenue expenses
Transfer Voucher
reclassified- Pending allocation A/c ) Inter-Unit- H.O. A/c..Dr To Revenue expenses reclassified- Pending allocation A/c (For Revenue expenses reclassified being transferred to H.O. This is for the actual amount.)
In the Books of H.O.Responding Voucher Revenue expenses reclassified- Pending allocation A/c.Dr To Inter-Unit- RAO A/c (For Revenue expenses reclassified being transferred to H.O. This is for the actual amount)Confidential 74 of 153
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Transfer Voucher
Inter-Unit-RAO A/c.Dr To Revenue expenses reclassified- Pending allocation A/c (For the revised amount as per uniform overhead allocation rate being transferred to RAOs)
In the books of RAOResponding Voucher Capital Work-in-progress A/c.Dr To Inter-Unit- H.O. A/c (For the revised amount being capitalized as CWIP)
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Revenue Recognition for Unbilled RevenueIn case of B category of HT consumers the Board adopts a mid-month billing cycle (i.e. meter reading is taken on 12th to 15th of any particular month for the period of 30 days ended on the meter reading date ). Hence, at year-end (i.e. 31st March) the revenue attributable to the second half of the month of March is recognized by apportioning the March-April bill. The procedure followed is as follows: To ascertain the revenue to be recognized for the month of March the undermentioned formula is used: Revenue as per the March-April bill x No. of days in March covered in the bill / Total No. of days covered by the March-April bill In the month of April the Journal Entry recognizing the revenue of March as per the above formula is reversed and the entire revenue as per the March-April bill is recognized and thereby effectively recognizing the revenue attributable for the month of April only (i.e. First half of April only).
Accounting entries: Revenue Recognition Voucher TypeJournal Voucher
Particulars In the books of RAOSundry Debtors A/c..Dr To Energy charges A/c (For the amount of Revenue recognized for the 2nd half of
Journal Voucher
March. Entry passed for the month of March) Energy charges A/c..Dr To Sundry Debtors A/c (For reversal of Revenue recognized for the 2nd half of March.
Journal Voucher
Entry passed for the month of April) Sundry Debtors A/c..Dr To Energy charges (For the entire amount of Revenue as per March-April bill. Entry passed for the month of April)
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Interest on FD and BorrowingsThe interest income on FD is recognized on cash basis. No year-end accruals are done. However, the interest expense on borrowings is recognized on accrual basis. Year-end provision for interest expense is made.
Accounting entries: Interest on FD and Borrowing Voucher TypeJournal Voucher
Particulars In the books of H.O.Bank A/c..Dr To interest on FD A/c
Journal Voucher
(For the interest on FD received) Interest on Borrowings A/c..Dr To Provision for Interest A/c (For the accrual of interest on borrowings.)
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Inter Unit ReconciliationReconciliation of Inter Unit ledger is carried on periodically and at the year-end to facilitate a smooth and timely updation and closing of the books of account. After reconciliation the Inter Unit Account heads become nil in the consolidated accounts for the Board as a whole and it entails the closure of Inter Unit Accounts. The following is the illustrative list of Inter Unit transaction, which is reconciled periodically and at year-end: Transfer of employees, from one accounting unit to another accounting unit Deduction of GSLIS etc. at accounting unit, whereas the contribution is deposited by HO to the LIC on behalf of the Board Transfer of funds by HO to accounting unit Remittance of funds by accounting unit to HO Payment to suppliers by HO in cases where payment exceeds the amount specified as per DOP on behalf of accounting unit Transfer of stores items between two divisions under two separate accounting units Transfer of fixed assets from one accounting unit to another Transfer of loans and creditors from one accounting unit to another Monthly transfer of fund (with respect to Gratuity and Pension) by HO to accounting unit for making payment to employees Payment of Government Provident Fund (GPF) by HO on behalf of accounting unit Disbursement of GPF loan by the accounting unit to the employees Collection of income by one accounting unit on behalf of other Payment of expenses by one accounting unit on behalf of other
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Bad Debt Provision / Write offThe provision for doubtful dues from Consumers A/c is credited to account for the estimated doubtful debts. Irrecoverable debts are written off. At yearend the provision made for doubtful dues is re-visited and an appropriate revision to the provision is made. Present policy of the Board for creation of provision is as follows: The provision for the Bad and Doubtful Debt is provided @ 25% on I) Sundry Debtors for sale of power including surcharge less current demand less unbilled revenue free supply of electricity billed to State Government II) Sundry Debtors for power subsidy III) Permanently disconnected consumer IV) Inter state sale of power
Accounting entries: Bad Debt Provision / Write off Voucher TypeJournal Voucher
ParticularsBad and doubtful debts provided for A/c..Dr To Provision for Doubtful dues from consumers A/c
Journal Voucher
(For doubtful debts provision.) Provision for Doubtful dues from consumers A/c.Dr To Sundry debtors A/c
Journal Voucher
(For irrecoverable debts written off) Bad and doubtful debts provided for A/c..Dr To Provision for Doubtful dues from consumers A/c
Journal Voucher
(For year-end addition made to doubtful debts provision.) Provision for Doubtful dues from consumers A/cDr To Bad and doubtful debts provided for A/c (For year-end deduction made to doubtful debts provision.)
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Closing Stock ValuationPhysical verification of stock is conducted by the Board at reasonable intervals and at the year-end in respect of stores, spare parts and raw materials. If any material discrepancies are noticed on physical verification as compared to book records the same is properly dealt with in the books of account. The stock is valued in accordance with the lower of cost or market price principle. Weighted Average Price method is used for stock valuation. Presently, most of the purchases are made by the Board on total cost basis i.e. inclusive of freight and insurance charges. Hence no separate loading is required on account of these costs in the valuation of stock. The amount payable by the Board for freight and other incidental expenses is included in material cost on incurrence of such expenses.
Cash verification in different Accounting unit and in Head OfficeCash verification is a year-end activity and physical cash in hand is verified at the year-end in all Regional accounting units and the Head Office.
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Writing off of preliminary expenses on projectIn respect of projects e.g. turnkey contracts technical, operational and financial feasibility study is undertaken before final approval of the project. The preliminary expenses incurred for research, survey and investigation i.e. on account of project reports, feasibility studies, etc. is accounted as 'Expenses on feasibility studies / survey not yet sanctioned till such time as the administrative approval of the project is not obtained from the competent authority as per the Delegation of Power (DoP). In case the project is abandoned, the expenditure is written off in the year in which the project is abandoned (ref. As-Is Process Document for Asset Accounting).
Accounting Entries: Preliminary expenses written off Voucher typePetty Cash Voucher
ParticularsExpenses on feasibility studies / survey not yet sanctioned A/c.Dr To Bank A/c
Journal Voucher
(For the expenses incurred on survey and feasibility study) Profit & Loss A/c..Dr To Expenses on feasibility studies / survey not yet sanctioned A/c (For writing off the expenses against revenue)
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Creation of Provision for Income TaxFor the purpose of Income Tax, the status of CSEB is the same as that of a company incorporated under the Companies Act, 1956. The amount of Income Tax payable is calculated and provision for the same is created.
Accounting Entries Voucher typeJournal Voucher
ParticularsProfit & Loss A/c..Dr To Provision for Income Tax A/c
Petty Cash Voucher
(For the provision of Income tax payable) Provision for Income Tax....Dr To Bank A/c (For payment of income tax)
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Appendix: Chart of AccountsGroup Code10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10
Subgroup Code0 99 100 101 102 103 104 105 106 200 201 202 203 207 208 211 222 233 234 235 236 237 301 305 310 311 315 319 320 321 322 323 324 325 400 401 402
Account DescriptionFIXED ASSETS UNCLASSIFIED FIXED ASSETS LAND AND LAND RIGHTS LAND OWNED UNDER FULL TITLE LAND HELD UNDER LEASE COST OF LAND DEVLOPMENT ON LEASEHOLD LAND COST OF LAND DEVLOPMENT NOT OF ENDURING NATURE COST OF LAND RESETTLEMENT (PROVISIONAL) COST OF TREE PLANT.FOR TREE CUT DOWN (PROVISIONAL) BUILD.CONTAIN.GEN.PLANT,TRANSMISSION & DIST.EQUIP BUILDINGS CONTAINING THERMO ELEC. GEN. PLANT BUILDING CONTAINING HY. ELEC. GEN. PLANT BUILDING CONTAINING DIESEL ELEC. GEN. PLANT BUILDINGS CONTAINING TRANSMISSION INSTALLATIONS BUILDING CONTAINING DIST. INSTALLATIONS OFFICE BUILDINGS RESIDENTIAL COLONY FOR STAFF OTHER BUILDINGS P.C.C. BUILDINGS M.T.R.U. BUILDINGS M.R.U. BUILDINGS FABRICATION WORKSHOP HY.WORKS FORM.PART OF HY.ELEC.SYS,DAMS,SPILLWAY HYDEL-WORKS,RCC PIPES,SURGETANKS,VALVES ETC COOLING WATER SYSTEM COOLING TOWERS SWEET WATER ARRANGMENTS INCLUDING RESERVOIRS DUCTS AND PENSTOCK PLANT,PIPELINES FOR WATER SUPPLY IN RES. COLONY RESERVOIR,FORBAY AND INTAKE DRAINAGE AND SEWARAGE RESIDENTIAL COLONY BYPASS CHANNEL AND ITS WORKS TAIL RACE CHANNEL MISC. WORKS OTHER CIVIL WORKS PUCCA ROADS KUCHCHA ROADS Confidential 83 of 153
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Group Code10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10
Subgroup Code412 415 420 425 500 501 502 503 504 507 509 511 512 515 516 517 520 531 532 535 536 537 538 541 542 543 544 545 546 551 552 553 555 561 563 565 567 568 571
Account DescriptionRAILWAY SIDINGS RIVER INTAKE WELL BOUNDARY WALL FOR CIVIL BUILDINGS CONSTRUCTION OF DISCHARGE CANAL PLANT AND MACHINARY BOILER PLANT & EQUIPMENTS FURNACE/BURNERS TURBINE-GENERATOR-STEAM POWER GENERATION PLANT FOUNDATIONS FOR STEAM POWER PLANT ASH HANDLING PLANT AUXILARIES IN STEAM POWER PLANT LOCOMOTIVES AND WAGONS COAL CONVEYOR & CRUSHER COAL HANDLING PLANT & HANDLING EQUIPMENTS OIL TANKS, OIL HANDING PLANT & EQUIPMENTS GAS STATIONS ,GAS PIPELINES ETC. INSTRUMENTATION AND CONTROLS HYDEL POWER GENERATION PLANTS PLANT FOUNDATION FOR HYDEL POWER GENERATING PLANT AUXILARIES IN HYDEL POWER PLANTS GAS POWER PLANTS PLANT FOUNDATION FOR GAS POWER PLANTS AUXILARIES IN GAS POWER PLANTS TRANSMISSION PLANT-TRANSFORMERS 100 KVA & ABOVE OTHER TRANSFORMERS OF POWER HOUSE OTHERS TRANS.PLANT TRANSF,KIOSKS,SUBS EQUIP APPRAT SUBSTATION TRANSFORMER & KIOSKS 100 KV & ABOVE SUBSTATION TRANSFORMER & KIOSKS BELOW 100 KV LINE TRANSFORMER BELOW 100 KVA MATERIAL HANDLING EQUIPMENT-EARTHMOVERS,BULLDOZER MATERIAL HANDLING EQUIPMENT-CEMENT MIXERS MATERIAL HANDLING EQUIPMENT - CRANES MATERIAL HANDLING EQUIPMENT - OTHERS SWICHGEARS INCLUDING CABLE CONNECTIONS BATTERIES INCLUDING CHARGING EQUIPMENT FABRICATION SHOP/WORKSHOP PLANT & EQUIPMENTS LIGHTNING ARRESTORS SYNCHRONOUS CONDENSORS COMMUNICATION EQUIP-RADIO & HIGH FREQ.CARRIER SYS. Confidential 84 of 153
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Group Code10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 11 11 11
Subgroup Code572 574 576 577 580 581 582 583 584 590 599 600 601 602 603 604 611 612 613 621 625 631 641 651 685 690 700 710 720 730 740 800 900 901 902 903 904 905 0 100 101
Account DescriptionCOMMUNICATION EQUIP-TELEPHONE LINES & TELEPHONES STATIC MACHINE TOOLS & EQUIPMENTS AIR-CONDITIONING PLANT STATIC AIR-CONDITIONING PLANT-PORTABLE REFRIGERATORS AND WATER COOLERS METER TESTING LABORATORY TOOLS & EQUIPMENTS EQUIPMENTS IN HOSPITALS/CLINICS TOOLS AND TACKLES PETROL PUMP REFILLING SERVICE TOOLS & TACKLES LEASEHOLD ASSETS PLANT & MACHINERY OTH.MISC.EQUIP. INCLUD.FIRE PROTECTION SYSTEM LINES,CABLE NETWORK ETC. OVERHEAD LINES ON STEEL SUPPORT AT VOLTAGE > 66 KV OVERHEAD LINES ON STEEL SUPPORT AT VOL.BT.13.2 &66 OVERHEAD LINES ON R.C. SUPPORT OVERHEAD LINES ON TREATED WOOD SUPPORT UNDERGROUND CABLES INCLU.JT.BOXES & DISCONNECT.BOX UNDERGROUND CABLES - CABLE DUCT SYSTEM INTERNAL WIRING INCLUDING FITTINGS & FIXTURES SERVICE CONNECTIONS TEMPORARY CONNECTIONS FOR SUPPLY OF POWER METERING EQUIPMENTS STREET LIGHTING AND SIGNAL SYSTEM SINGLE POINT CONNECTIONS TO JHUGGI JHOPDIES MISCELLANEOUS EQUIPMENTS LEASEHOLD ASSETS LINE CABLE NETWORK ETC. VEHICALES TRUCKS, TEMPOS, TRAKKERS BUSES INCLUDING MINI BUSES JEEPS AND MOTER CARS OTHER VEHICALS FURNITURE AND FIXTURES OFFICE EQUIPMENTS CALCULATORS TYPEWRITERS CASH REGISTERS IN CASH OFFICES OTHERS COMPUTERS OTHER CAPITAL EXPENDITUE - FIXED ASSETS ACCOUNTS CAPITAL EXPENDITURE ON ASSETS NOT OF BOARD ROADS ON MUNICIPAL LAND Confidential 85 of 153
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Group Code11 11 11 11 11 11 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 1