bm1 eoc study guide

BM1 EOC STUDY GUIDE

Presentation by: BM2 ParkerInformation fm:http://www.boatswainsmate.net/

23APR03 Rev#1

BM1 EOC STUDY GUIDE

Personal PropertyARMSProcurementStandard Form 44

(SF-44)IMPAC CardReport of SurveyAOPS

Cranes and BoomsHoisting EquipmentBoat InspectionsOral BoardsInstructorQuarterly Training

Plan

Personal Property

Personal Property

Q: Each Coast Guard Unit must maintain an effective property accountability and control system in accordance with what manual ?

A: the Property Management Manual.

Personal Property

Q: What is property management ?

A: The effective control of the procurement, use, safekeeping, and disposal of property.

Personal Property

Q: Tangible property including artwork, models, and artifacts are what kind of property ?

A: personal property.

Personal Property

Q: Who is responsible for maintaining accountability and control of property within a specified area ?

A: Property Officer.

Personal Property

Q: Who is responsible for the custodial control of property within a specified custodial area ?

A: Property Custodian.

Personal Property

Q: List the responsibilities of the Property Custodian.

Initiate documents affecting the accountability of property.

Ensure the prompt submission of survey reports for lost, damaged, or destroyed property.

Ensure that property is used for official purposes.

Personal Property

Q: What is the function of the Property and Allowance Report ?

A: It is the Unit’s record and allowance list for GP property.

Personal Property

Q: All inventories must have ?

A: An independent person present.

Personal Property

Q: List two (2) situations when an inventory of property is required.

Upon relief of the custodianAnnually

Personal Property

Q: Which type of property must be marked for identification ?

A: CG owned reportable property.

Personal Property

Q: How many days do you have to inventory property if a joint inventory is not able to be completed ?

A: 30 days (and submit letter report of relief to CO).

Personal Property

Q: Who’s property report does the new custodian sign after an inventory ?

A: The Property Officer’s copy of the property letter, noting any discrepancies.

ARMS

Q: Why was the Federal Catalog System developed ?

A: To provide an accurate identification of every item in the supply systems of all Federal agencies, both military and civilian.

ARMS

Q: What is a series of nine numbers?

A: NIIN.

ARMS

Q: What is the four digit coding structure?

A: FSC.

ARMS

Q: What contains both the FSC and the NIIN numbers?

A: NSN.

ARMS

Q: Two digits identify the Group, and two digits identify the class within what part of the NSN?

A: the FSC.

ARMS

Q: Usually the country which assigned the NIIN?

A: NCB.

ARMS

Label the following parts:

a) 8010-01-625-8211

b) 8010-01-625-8211

c) 8010-01-625-8211

d) 8010-01-625-8211

e) 8010-01-625-8211

a) FSC

b) NCB

c) NIIN

d) Group

e) Class

ARMS

Q: List the three (3) supply source references you can use to locate supplies you need to order?

General Services Administration (GSA)Afloat Shopping Guide (ASG) (NAVSUP-4400)The Management List-Consolidated (ML-C)

ARMS

Q: What are the two (2) primary forms used to requisition stock numbered material using the ARMS program ?

SF-344SURF Requisition Log (CG-4960)

ARMS

Q: List three (3) uses for the SF-344

As an initial entry for the MILSTRIP system for units NOT having access to ARMS

When approval must be obtainedWhen funds authorization must be obtained

ARMS

Q: State the purpose of the SURF Requisition Log ?

A: It is a multi-purpose form used to record MILSTRIP transactions.

Procurement

PROCUREMENT

Q: The Procurement Request is designed as ?

A: A basic requesting document for most types of procurements.

PROCUREMENT

Q: Who is authorized to submit or initiate a Procurement Request ?

A: Anyone.

PROCUREMENT

Q: What information is required on your Procurement Request ?

Accounting data Approval signature Purchase description Certification of funds Source of supply Required delivery date

PROCUREMENT

Q: Where will you find Table I of the Federal Standard 313C to determine if a hazardous material coordinator’s approval is required on the Procurement Request ?

A: Small Purchase Handbook, Enclosure (2).

PROCUREMENT

Q: List two (2) references that contain information concerning the Procurement Request.

Coast Guard FINCEN SOPSmall Purchase Handbook

PROCUREMENT

Q: Where will you find specific line-by-line instructions on completing the Procurement Request form ?

A: On the BACK of the Procurement Request form.

PROCUREMENT

Q: What information is not required on the Procurement Request ?

Requestor’s signatureType of request

STANDARD FORM 44 (SF-44)


Q: What type of purchases do you us the SF-44 for ?

A: On-the-spot or over-the-counter purchases.


Q: Where will you find instructions for completing the Standard Form 44 ?

A: Instructions are included in the inside front of of each book of forms.


Q: List four (4) conditions for using the SF-44.

Purchase does not exceed $2,500Supplies or services are immediately availableOnly one (1) delivery or pick-up AND one (1)

payment (on-the-spot)Regulatory requirements fulfilled


Q: What is the maximum dollar amount permitted by FAR when using the SF-44 ?

A: $2,500.


Q: ONLY what types of activities may use the SF-44 ?

A: Isolated activities.


True or False ?

The SF-44 may be used to purchase fuel and oil for aircraft and vessels.

A: TRUE.


Q: If the amount of the purchase exceeds the authorized limitations of the SF-44 you would ?

A: Make other purchase arrangements.


Q: Where should the SF-44s be kept when not in use ?

A: Under lock and key.


Q: What are some examples of isolated activities ?

Grocery storesEmergency NON-Personal services or supplies


Q: What is the maximum dollar amount permitted to purchase fuel and oil for aircraft and vessels ?

A: $25,000.

IMPAC CARD

IMPAC CARD

Q: Which small purchase methods can be replaced by the IMPAC card ?

SF-44Purchase/delivery ordersBPAImpress Funds

IMPAC CARD

Q: List two (2) types of cardholders ?

Non-Warranted cardholdersWarranted cardholders

IMPAC CARD

Q: List the two (2) types of authorization letters required for an IMPAC card user at a small boat station, cutter, or aircraft when the card is issued as a unit card.

Signature authority letter (signed by OIC)Delegation of procurement authority (signed by

head of contracting activity or contracting officer)

IMPAC CARD

Q: What authorization letter should you carry when when using a card that is not specifically assigned to you ?

A: Signature authority letter.

IMPAC CARD

Q: List at least three (3) considerations that the IMPAC card user should review before making a commercial purchase.

Required government sourcesCompetition and small business requirementsThe card’s single purchase limitConstruction restrictions

IMPAC CARD

Q: State the security measure for an IMPAC card when not in use.

A: It should be locked in a secure location.

IMPAC CARD

Q: State what in IMPAC card should NOT be used for.

A: Cash transactions or personal purchases.

IMPAC CARD

Q: What document must all IMPAC cardholders and users sign ?

A: A procurement integrity certification (required by TAR notice 91-08).

IMPAC CARD

Q: List three (3) steps used to verify the monthly Statement of Account (SOA).

Review the SOA for accuracyAttach all purchase files to SOASign and forward to approving official

IMPAC CARD

Q: What is the maximum dollar amount for purchases by a non-warranted cardholder ?

A: $2,500.

IMPAC CARD

Q: What is the Statement of Account for ?

A: It will itemize each transaction which was charged to the IMPAC card.

IMPAC CARD

Q: All IMPAC cardholders are considered what ?

A: Procurement Officials.

REPORT OF SURVEY

REPORT OF SURVEY

Q: What document form number is the Report of Survey ?

A: CG-5269.

REPORT OF SURVEY

Q: How many people must compose a Board of Survey ?

A: Three (3).

ABSTRACT OF OPERATIONS BOAT REPORT


Q: What is the Abstract of Operations Boat Report is primarily used for ?

A: For programming and budgetary purposes.


Q: How often is the Abstract of Operations Boat Report prepared ?

A: Quarterly.


Q: Define Standby hours.

A: The number of hours during which the boat is available for use, but does not fit into the resource, maintenance, or storage categories.


Q: Define Underway hours.

A: Total elapsed time which begins when a boat gets underway and ends when the boat secures.


Q: Define Storage hours.

A: The number of hours during which the boat is not in maintenance and not available for use.


Q: Define Maintenance hours.

A: All hours in which the boat is in scheduled or unscheduled maintenance.


Q: Define Missions.

A: Number of times an employment category is benefited under different sets of orders.


Q: Define Resource hours.

A: Underway hours credited to each employment category which benefited during a trip.


Q: Define Employment category.

A: The purpose for which a resource is used.


Q: Define Sortie.

A: The deployment of a boat for the purpose of providing a service.


Q: Define Employment hours.

A: Total number of underway hours spent benefiting each employment category.


Q: The total hours in a quarter should equal the sum of what ?

A: Resource hours + Storage hours + Maintenance hours + Standby hours.


Q: When are explanatory remarks required ?

Whenever any hours are recorded in the “MISC” or “SPECIAL” Employment categories.

When a non-cutter reporting units records a sum of other than 2160, 2184, or 2208 for total hours accounted for.

Use of remarks is encouraged any time it will help clarify other entries in the report


Q: How are the boat types and numbers documented ?

A: Type followed by number (i.e. MLB 44362, UTB 41480, TANB 21270).


Q: Where would time spent for sea trails be logged on the Abstract of Operations Report ?

A: Under Maintenance hours.


Q: How many days do you have to submit an Abstract of Operations Report once the quarter is finished ?

A: Three (3) working days.

CRANES AND BOOMS

CRANES AND BOOMS

Q: What is the full rated capacity ?

A: The safe limit of the equipment weight lifting and holding ability, with the maximum authorized number of parts in the main purchase.

CRANES AND BOOMS

Q: What is the Safe Working Load (SWL) ?

A: The maximum weight to be handled by the purchases with the authorized number of parts.

CRANES AND BOOMS

Q: The special weights applied to the equipment under controlled conditions to verify the full rated capacity and working loads of the equipment is called what ?

A: Load Test.

CRANES AND BOOMS

Q: List two (2) technical manuals you would use for guidance with an inspection and overhaul of weight handling equipment and specification development ?

Manufacturer’s instructionsNSTM chapters 571, 573, 583, 589, 613

CRANES AND BOOMS

Q: What is first level inspection ?

A: The level of inspection which is used to ascertain the safety of the rigging and other critical equipment parts that could result in the loss of life or equipment damage if failure occurs.

CRANES AND BOOMS

Q: What is second level inspection ?

A: The level of inspection which is used o concurrently disassemble, inspect, and overhaul all major components whose performance or mechanical condition may have deteriorated.

CRANES AND BOOMS

Q: What is third level inspection ?

A: The level of inspection which is used to disassemble and overhaul all pneumatic and hydraulic components.

CRANES AND BOOMS

Q: At what level of inspection should testing be conducted on all power-driven cranes and booms ?

A: Whenever a level two inspection is performed.

CRANES AND BOOMSQ: List the test procedures for booms installed on

side-loading buoy tenders.

Lift test weights from foremost area of buoy deck on ship’s centerline

Top boom until hook is 8 feet from the boom foot and top down to initial position

Rotate boom until hook is near inboard side of bulwark, Top boom until weight is near aftermost area of deck and top down to initial position

~continued~

Rotate boom until hook is near inboard side of opposite bulwark and repeat procedure, topping down until weight is centered on buoy port

Rotate boom outboard until center of load (hook) is 6 feet outboard of buoy port

Raise, lower, and stop weight to ensure proper operation of brakes

Rotate load through buoy port until center of load (hook) hangs 6 feet off opposite side and return to center line

CRANES AND BOOMS

Q: List the test procedures for WLIC lattice boom cranes.

Test loads shall be 1.25 times greater than the safe working load

Test loads shall not exceed 1.25 times greater than the safe working load at the corresponding outreach as shown in the tables

Winch drums shall have at least five (5) wraps of wire at maximum payout

CRANES AND BOOMSQ: List the requirements for the test procedures

conducted on cranes and booms installed on barges.

Test loads shall be 1.25 times greater than the safe working load

Test loads shall not exceed 1.25 times the safe working load at the corresponding outreach as shown in the load charts

~continued~

Include rotation of the test load throughout a range that it is required to perform in service. The crane rotating machinery must be able to stop, start, and hold the crane at any angle within the service rotating range

Include lifting, lowering, stopping, and holding of the test load by each crane winch

CRANES AND BOOMS

Q: List the steps for preparation of a load test in the sequence you should perform them.

Conduct a briefing with everyone involved Verify test weights with a calibrated dynamometer or

scale Maintain a stable, intact stability Rig all topping lifts, vangs, whips, and purchases Test each purchase with 1.25 times the Safe Working Load Test the brake assemblies

CRANES AND BOOMSQ: What are the safety precautions that you

MUST observe when conducting weight handling equipment tests ?

Do not rotate the boom with the test loads at boom topping angles greater than 60 degrees

Dunnage shall be placed under the test loads, and each load shall be kept as close to the deck as possible

Annual tests must not result in a list over 15 degrees OR immersion of the deck edge

Preventer lines or cables with a breaking strength equal to or greater than the test load shall be rigged athwartships from the test load

CRANES AND BOOMS

True OR False ?

Conditions that would cause sudden application of test loads should be avoided.

A: True.

CRANES AND BOOMS

Kingpost and foundations

Attachments of purchases

Running rigging

Blocks, links, padeyes

Foundations

Structural supports

Q: What are the components that must be examined during each application of the test load for signs of undue stress ?

CRANES AND BOOMS

Q: Where are the results of the inspections and tests recorded ?

The Cutter Hull HistoryThe Boat recordIn the pilot house, the maximum list of the

cutterOn the boom, the date of test will be stenciled

CRANES AND BOOMSQ: Where is the Label Plate on weight handling

equipment located, and what is required to be on it ?

A: It is installed on the boom.

The label includes:Date of testSafe working loadTest weight usedCorresponding parts of the purchase

CRANES AND BOOMS

Q: What changes are allowed to weight handling equipment ?

Method of securing a line to the cargo hookUse fewer parts with approval from MLCRedesign of attachments with G-ENE approvalWelding on highly stressed components with

G-ENE approval

HOISTING EQUIPMENT

HOISTING EQUIPMENT

Q: What is the purpose of tests and inspections of the boat hoisting equipment ?

A: To establish the adequacy of the boat structure, davits, boat crane, rigging, slings, attachments, and hoisting equipment.

HOISTING EQUIPMENT

Q: What is the frequency of load testing for boat hoisting equipment maintained at shore facilities ?

A: 24 months.

HOISTING EQUIPMENT

Q: What is the frequency of load testing for boat hoisting equipment maintained aboard ships ?

A: 12 months.

HOISTING EQUIPMENT

Q: What is the frequency of visual inspections for boat hoisting equipment ?

A: Prior to each use.

HOISTING EQUIPMENT

Q: What is the frequency of inspection for wire rope used in boat hoisting equipment ?

A: 12 months.

HOISTING EQUIPMENT

CutsNicksCrushingWorn wiresBroken wiresCorroded wires

Abraded wiresHeat damageBird cagingDistortionFrayingKinks

Q: What conditions warrant wire rope replacement when found during inspection of boat hoisting equipment ?

HOISTING EQUIPMENT

Q: What is the purpose of placing one-half of the load forward, and the other half aft, during load test of boat hoisting equipment ?

A: To minimize strain on the boat.

HOISTING EQUIPMENT

Q: What percentage of the normal hoisting load weight is used when conducting a load test on boat hoisting equipment ?

A: 150%.

HOISTING EQUIPMENT

Q: During a load test on boat equipment, how long is the boat, with the test load, suspended just above the water ?

A: At LEAST 10 minutes.

HOISTING EQUIPMENTQ: When will a unit review the certification and

test examination documentation to ensure that both lifting sling and lifting points have been examined, proof load tested, and determined fit for service life at the safe working load stated for a Rigid Hull Inflatable (RIB) ?

A: Prior to each use.

HOISTING EQUIPMENT

Q: Who must a unit order new lifting slings for a RIB from ?

A: The manufacturer.

HOISTING EQUIPMENT

Q: Who is responsible for the tests, inspections, and maintenance of weight handling equipment ?

A: Commanding Officer/Officer-in-Charge.

HOISTING EQUIPMENT

Q: List the information recorded on the Boat Inspection Report for each test and inspection period ?

Date of test and inspectionWeight added to boatTotal weight hoistedComments

HOISTING EQUIPMENTQ: List the safety precautions to observe during

testing of boat weight handling equipment ?

Avoid dynamic loading during testingKeep the boat low to reduce damage if boat

dropsDo not test-hoist the boat with personnel

aboardDo not exceed the specified test weightsUse adequate sling length or suitable spreaders

to avoid placing excessive strain on the hull

BOAT INSPECTIONS

BOAT INSPECTIONS

Q: What vessels must your unit submit a Boat Inspection for ?

Boats less than 65 feet long, with inboard main engines

BargesFloating cranes

BOAT INSPECTIONS

Q: Which organization or individuals are required to schedule the regular detailed boat inspection of each boat ?

GroupSectionDistrict CommanderMaintenance and Logistic Command (MLC)

BOAT INSPECTIONS

Q: Who is required to submit the Boat Inspection Report ?

A: The unit having custody of the boat.

BOAT INSPECTIONS

Q: Within how many days after completion of the boat inspection will the CG-3022 be submitted to MLC ?

A: 10 days.

BOAT INSPECTIONS

Q: List two (2) conditions requiring comments from the Commanding Officer orOfficer-in-Charge.

Unsatisfactory itemsItems deemed necessary, especially those

requiring assistance from a higher authority

BOAT INSPECTIONS

Q: What organization will establish the due dates, frequency of submittal, and interval of inspection for the Boat Inspection Report(CG-3022) ?

A: Maintenance and Logistics Command (MLC).

BOAT INSPECTIONS

Q: Who establishes the interval between boat inspections ?

A: the MLC Commander.

ORAL BOARDS

ORAL BOARDS

Q: What qualities of the Boat crewman are being attested to during the certification phase ?

MaturityJudgmentProfessional qualifications

ORAL BOARDS

Q: Who will review the Boat Crew Examining Board’s recommendation ?

A: Unit Commander.

ORAL BOARDS

Q: What is the primary function of the Boat Crew Examining Board ?

A: Recommend personnel for certification to boat crew positions.

ORAL BOARDS

Q: What is the responsibility of the Boat Crew Examining Board ?

Administration of comprehensive check rides and personal interviews

Serve as quality control source for units boat crews

ORAL BOARDS

Q: Describe the Boat Crew Examining Board’s membership.

Chairman of the Board will normally be the XO/XPO

One (1) experienced coxswainOne (1) experienced engineerOne (1) experienced surfman, if applicable

ORAL BOARDS

Q: List the duties of the Boat Crew Examining Board.

Plan underway check ridesConduct underway check ridesEvaluate prospective boat crew members

ORAL BOARDS

CoxswainCrewmanEngineerSurfman

• Experienced, certified coxswain• Certified coxswain• Certified engineer• Experienced, certified surfman

Q: Who conducts the underway check rides for each of the following positions ?

ORAL BOARDS

Q: Describe the types of questions used during a Board interview.

A: Questions which will evaluate the prospective member in terms of leadership ability, judgment, and maturity.

ORAL BOARDS

Q: Once a check ride is complete, the Board will submit a written report to the Unit Commander with what information ?

Favorable/unfavorable recommendationCopy of trainee’s check rideCopy of the interview evaluation

ORAL BOARDS

Q: If a boat crew candidate is not recommended by the Board, what additional information must be included with the written report ?

Reason for an unfavorable recommendationWhat areas of performance were unacceptableSuggestions for increased training or

experience

ORAL BOARDS

Q: What qualities the oral examining board consider adequate for PQS watchstation qualification ?

KnowledgeSkillTemperament

ORAL BOARDS

Q: Under the PQS qualification system, what is the minimum number of members on the oral examining board ?

A: Two (2).

ORAL BOARDS

Q: What documentation does the board or training officer prepare upon a candidate’s successful completion of an examining board for PQS ?

A: A letter of recommendation for qualification.

ORAL BOARDS

Q: What skills are to be observed during a boat crewman check ride ?

Area familiarizationBoat familiarizationWatch standingBasic navigationBoat handlingEmergency procedures

ORAL BOARDS

Q: Who reviews the recommendations of the Boat Crew Examining Board ?

A: The Officer-in-Charge.

INSTRUCTOR

INSTRUCTOR

Q: What system is this program based on ?

A: Master and apprenticeship system.

INSTRUCTOR

Q: When can the certification phase begin ?

A: When the appropriate training guide is completely signed off.

INSTRUCTOR

Q: Who is responsible for deadlines and training objectives ?

A: The Unit Training Officer.

INSTRUCTOR

Q: Who is responsible for the initial training of a boat crew candidate ?

A: The instructor.

INSTRUCTOR

Q: What qualities must an instructor demonstrate prior to being selected ?

JudgmentMaturityPatience

INSTRUCTOR

Q: Where are detailed instructions for instructors located ?

A: Inside each qualification guide.

INSTRUCTOR

Q: After consultation with the training officer, who assigns the instructor ?

A: the Unit Commander.

INSTRUCTOR

Q: When can a trainee stop practicing a supervised task ?

A: When the instructor is confident that the trainee is able to consistently meet the task standards unsupervised.

INSTRUCTOR

Q: What section of the trainee’s guide is given to the trainee ?

A: Reading assignments .

INSTRUCTOR

Q: Who is responsible for the trainee record maintenance ?

TraineeInstructorUnit training officer

INSTRUCTOR

Q: How many duties does the instructor have ?

A: Five (5).

INSTRUCTOR

Give chapter III to trainee

Assign the task Confirm completion of

reading assignment Demonstrate task Walk trainee through

task

Monitor trainee performance

Verify trainee’s performance

Sign off the task Keep record of training Inform command when

manual is completed

Q: List the ten (10) instructor guidance procedural steps.

INSTRUCTOR

Q: How does an instructor detect and correct bad work habits and incorrect procedures ?

A: By maintaining an open communications with the trainee.

INSTRUCTOR

Q: When should an instructor sign off a task as completed ?

A: Not until the instructor is satisfied that the trainee is fully capable of performing the task unsupervised.

INSTRUCTOR

Q: Who does the instructor make his positive recommendations to ?

A: The Boat Crew Examining Board.

INSTRUCTOR

Q: Who is responsible for the day-to-day management of the unit training program ?

A: The unit training officer.

INSTRUCTOR

Q: Who is responsible for interviewing prospective boat coxswain trainees and instructors ?

A: The unit training officer.

QUARTERLY TRAINING PLAN


Q: What are the responsibilities of the Training Board ?

Prepare the entries for drills, exercises, and all hands training

Schedule departmental training periods


Q: What are the responsibilities of the Department Head ?

Consult with the division officersAssess the current and future training needsEnter the training topics for their departmental

training periods on the CG-5293Return the CG-5293 to the training officer


Q: What are the responsibilities of the Training Officer ?

Publishes the training planNotes on the CG-5293 what training was

actually accomplished


Q: What is the format used for the Quarterly Training Plan ?

A: The same format as the universal calendar sheet.


Q: How many sheets are needed to complete the Quarterly Training Plan ?

A: Three (3).


Q: What information is required on the Quarterly Training Plan ?

QuarterCalendar monthFiscal yearCutter’s deploymentScheduled training

bm1 eoc study guide

Documents

inventory of property

property custodian

accountability of property

property letter

gp property

tangible property

kind of property

reportable property