bmt wms models and options manager using wms mom to build and manage a builder’s model &...

BMT WMS Models and Options Manager

Using WMS MoM to build and manage a Builder’s Model &

Option database

Introduction

BuilderMT Cloud MoM Training

We will learn how to create:• Master Models• Master Options• Master Items

And combine them into a dynamic database that contains all Models, Model-Specific Options, Model-

and Option-Specific Items and Quantities, and Global Options

We will:

• Build a Master Model(s)• Build a list of Master Options

• Add the Master Options to a Master Model – they become Model-Specific Options• Build a list of Master Items

• Add the Master Items to Master Options – they become Option-Specific Items

WorkflowAdd Items to Options

+

Add Options to Models

Results in

Models with Plan-Specific Options

Model• Option(s)

• Items + Qty

Master Option(s)

Master item(s)


Strategy for Building a Database• We’ll be adding Model, Option and Item records to the database so that we can associate

them with each other to build the product catalog.

• Because the records for Items require that values be entered for Trades and Purchasing

Activities, we should build those values into the application first. The creation of a Trade

will automatically create a default Purchasing Activity and a default LS Item for that Trade

and Purchasing Activity combination.

• We’ll need to consider what values we want to set up for:

• Trades

• 16 CSI Divisions work well here

• Purchasing Activities

• List of your POs or Pay Points

• Option Categories

• Elevations, Structural, Framing, Finishes, Cabinets, Countertops, etc.


• Trades• Click the Setup > Trade Setup dropdown menu to add a Trade

• Click on New Trade• Name – enter a unique ID for the Trade (Required)

• Hint: use a combination of numeric and text for an ID as it will be more

meaningful in the drop-down list• i.e. 600 Carp

• Description – enter a text description for the Trade (Required)• “Carpentry”

• Trade edit grid• One can edit a Trade by clicking on its Name in the grid• One can delete a Trade by selecting it, then clicking the “Delete” tool on the toolbar

• Adding a Trade automatically adds a default Purchasing Activity with the same Name

and description, and automatically adds a Lump Sum Item with the same name and

description. This greatly speeds up the database setup process.

Setup Menu (cont’d.)


Setup Menu (cont’d.)• Purchasing Activity

• Click Master Items in the Models menu• Select the Trade in the tree that you want to add a Purchasing Activity to• Click the Add Purchasing Activity tool at the top of the detail grid

• Name – enter a unique value for the Purchasing Activity (Required)• A combination of number and text is advised for sorting purposes

• “6000 Frame Lumber – 1st Floor”• Description – enter a text description for the Purchasing Activity (Required)• Release Code – (Required)• Schedule Activity links – select from available values in the drop down list• Document Types - select from available values in the drop down list• Location Sort - Check if you want to sort this PA by Location on the Purchase Order• Option Sort – Check if you want to sort this PA by Option on the Purchase Order• Include Selection- Check if you want to have “Selections” added to this Purchase

Order• Taxable – Check this if you want all Master Items created in this Purchasing Activity

to be “taxable” for Purchase Order pricing purposes• Notes – enter any additional or explanatory information about the Purchasing Activity


Setup Menu (cont’d.)

• Edit an existing Purchasing Activity by clicking on the appropriate Trade in the

Master Items tree, then double-clicking on the Purchasing Activity in the Detail grid• Make any required changes to the Purchasing Activity here

• Delete an existing Purchasing Activity by clicking on the “X” in the row header for the

Activity, then clicking the Delete tool on the toolbar

Setup Menu (cont’d.)• Option Categories

• Open the Master Options screen• The Master Options are listed in the tree view in the left pane, grouped by Option

Category• To add an Option Category, right-click in the left hand “tree” view and select “Add

Category”. Complete the dialogue box for the Option Category• Name – enter a unique alpha-numeric value – A number works well for this

value (i.e. 160)• Description – Enter a description for the Category (i.e. Electrical)• Choose a Markup type

• Markup Percent• Margin Percent• Market Value

• Default Percent – enter the default percentage markup for this category of

Options – (0 – 1000%)• The default percentage is used to calculate Sales Price for all Options in

this Category• Can be overridden in Sales Pricing setup app


Add A Master Option• Main Menu > Master Option

• Select an Option Category in the left hand tree view

• Click Add Option tool in the right hand detail grid

• Fill in all Required Fields and any optional fields that you want

• Name – Unique value (Required)

• Numeric, alpha or alpha-numeric

• Hint – Use a five character numeric ID for the Option (i.e. “16020”)

• Description – Text field (Required)

• no size limit (i.e. “220 v Electrical Service”)

• Option Category – Accept the prefilled Option Category or select an alternate

Option Category from the available values in the dropdown list

• Option Size – Enter a “size” for the Option – Optional• Unit – Enter the unit of measure for the above “Size” – Optional• Global – Check if this Option is a Global Option• Base House – Check if this is a “Base House” Option• Notes – Enter any desired “Notes” about this Option


Add a Model

• Main Menu > Model Manager• Right click in the left hand Tree view• Select Add Model

• Fill in all fields with the appropriate information• Name – Must be a unique value or ID for the Model (Required)

• Alpha, numeric or Alpha-numeric• Hint – Use a numeric four- or five-character ID for the Model, i.e. “2346”

• This needs to match the Model Name Length you have specified in Integration > Estimating > Model Option manager tab

• Description – Enter a Sales or Marketing description for the Model (Required)• Model Size – Enter the size of the Model in whatever units are appropriate

(Optional)• Unit – Enter the unit of measure for the above “Size”• Notes – Enter any desired Notes about this Model

– Adding a Model automatically adds a “Base House” Option for that Model.


• To add Master Options to a Model• From the Model Manager screen -

• Select a Master Model in the left hand Tree view• Already-assigned Options will be displayed in a list

• Click on the Add Options tool in the toolbar in the right hand detail grid• To assign new or additional Master Options to the Model, select available

Master Options from the list• Select one or more Master Options to add to the target Model, by

checking the select box for the Option• Only Master Options that have not been previously assigned to this

Model will be available in the list• Click OK• Global Options are shown with a Green icon and should not be

assigned to a Model• To Edit a Plan-Specific Option (a Master Option that has been assigned to a Model), Double-

click the Option in the Detail grid, then edit any value• To Delete an Option from a Model, select the checkbox for the Option in the Detail grid, then

select the Delete tool on the toolbar• To Copy a Plan-Specific Option, select the checkbox for the Option in the Detail grid, then click

the Copy Option tool on the toolbar• Select the Model(s) you want to copy the Option to

Add Master Items• Models > Master Items

• There is a tree view of Master Items in the left hand pane• Organized by Trade / Purchasing Activity / Item

– Select the Purchasing Activity to add the Item to

– In the right hand Detail grid, click on the Add Item tool

– Fill in all fields on the Item Info tab• Name – enter a unique value for the Item in the database (Required)

• Hint – use a numeric or alpha ID for the Item (i.e. 1000 or 2x4x8std)

• Description – enter a long text description of the Item (Required)

• no size limit

• Default Purchasing Activity – select from the dropdown list (Required)

– This is the Purchasing Activity that be will assigned to the Item in an Option, unless it is overridden with

another Purchasing Activity for use in that Option

– This will allow the same Item(s) to be used multiple times in an Option but assigned to different Purchasing

Activities as the situation demands

• Takeoff Unit of Measure – enter the unit of measure that the Item is counted or measured in. (Required)


• Order Unit of Measure – enter the unit of measure that the Item is priced or bought

in (Required)• Rounding – choose “None” or “Up to Multiple” from dropdown (Optional)• If Round Up is chosen, enter the multiple of the Order Quantity to round to

• Round 12.4 cy of concrete up to next multiple of 1 will return 13 cy concrete• Multiply or Divide – Select Multiply or Divide from the dropdown list to specify if the

Conversion Factor should be multiplied times the Takeoff Quantity or divided into

the Takeoff Quantity to calculate the Order Quantity• Waste % - Enter the Waste percentage to be added to the Takeoff Quantity• Exclude from PO – Check if you want this Item to be excluded from the Purchase

Order• Lump Sum Item – Check this box if this Item is a Plan- or Option-Specific cost Item• Taxable checkbox – check if sales tax is to be calculated on the Purchase Order

• Notes – enter additional explanatory information about the Item (Optional)• no size limit

• Click OK to save the new item in the database

Add Master Items (cont’d.)



• Select Master Options • Click on a Master Option Name in the tree view on the left to access details for that Option

• The Detail grid shows any Master Items that have been assigned to that Option• Click on + Add Items• Use this dialogue box to select or multi-select Item(s) to assign to this Master

Option• Once the Items are assigned to a Master Option, one can:

• Assign a Quantity to the Item• Over-ride the Default Purchasing Activity assignment to define which

Purchase Order this Item will appear on• A Master Item can be added to a Master Option more than one time

• This allows for the same Item to be used in an Option with more than one Purchasing

Activity attached to it.

Adding Master Items to Master Options

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