board meeting agenda · 2020-07-17 · vice chairman johnny knight, chip chapman, eugene harris and...

Jack B. Tibbs, Jr Johnny Knight Sidney L. “Chip” Chapman Barbara C. Flurry Eugene Harris Joy White C. Daryl Baker Chairman Vice-Chairman Member Member Member Secretary/ Treasurer General Manager

840 W. Washington St P.O. Box 26 Eufaula, AL 36027 (334) 687-1225

www.eufaulawaterworks.com

BOARD MEETING AGENDA

July 21, 2020, 8:00 A.M.

Page1. Roll Call

2. Minutes - Regular Meeting – June 16, 2020 1 - 3

3. Claims - $ 442,920.73 4 - 11

4. Financial Summary - June 2020 12 - 24And Report

5. Old Business - a. Water/Wastewater Status 25 - 26b. Activity Report 27c. 2017 Bond Projects – Add 28

Water Tank Rehab.d. 10 Year Capital Improvement Plan 29 - 33

Bond Funding Optionse. Carbo Update (No Attachment)

6. New Business - a. Bond/McCauley Reimbursement Request 34 - 49309 Malone Street

b. ADEM Warning Letter and Reply 50 - 68c. Electronic Equipment – Surplus Declaration 69 - 70d. Retirement Systems of Alabama 71 - 72

Act 2019-132

7. Chairman’s Report

8. Adjourn

MINUTES OF A MEETING OF THE WATER WORKS AND SEWER BOARD HELD JUNE 16, 2020

The Water Works and Sewer Board of the City of Eufaula met in regular session Tuesday, June 16, 2020, at 8:00 a.m. at the Water Works and Sewer Board Complex. Upon call of the roll the following members were present: Chairman Jack B. Tibbs, Jr., Vice Chairman Johnny Knight, Chip Chapman, Eugene Harris and Barbara C. Flurry.

Also present: Daryl Baker, General Manager; Christy Mann, Michael Taylor, Joey White and Jan Spitzer, WWSB staff; Don Hartzog, Board auditor; and Joy White and Teri Bush, City staff.

Chairman Tibbs called the meeting to order and presented the minutes of the May 19, 2020 meeting for approval. Mrs. Flurry moved to approve the minutes as presented. Mr. Chapman seconded the motion. After voice vote, Chairman Tibbs announced the motion had carried.

Chairman Tibbs presented the claims for the period ended May 31, 2020 in the amount of $409,904.87. Vice Chairman Knight moved to approve the claims as submitted. Mr.Chapman seconded the motion. After voice vote, Chairman Tibbs announced the motion had carried.

Mrs. Mann reviewed the financial summary for May, noting total revenues for the month were favorable when compared to budget for the month. May total revenues are favorable when compared to the same period for the previous year, and year-to-date actual revenues are above year-to-date budgeted amounts. Operating expenses are unfavorable compared to current month budgeted expenses and more than actual expenses for the same period in the prior year. Water sales are more than budgeted amounts for May by 7.0%. Water sales are up from the previous month. Revenues from sewer services for May are favorable when compared to the prior month and favorable to the current month’s budget figure by 3.2%. Other revenues are unfavorable for the month when compared to budget. May’s total operating expenditures are more than current month’s budgeted operating expenses by 15.8%. Total year-to-date expenses are unfavorable to year-to-date budgeted amounts by 1.6%. The Administrative department is favorable to budget for the month by 10.3%. The Water Operations department is favorable for May by 4.4%. The Waste-Water department is unfavorable compared to budget by 62.7% and the General Expenses department is favorable for the month by 31.4%. The Water Board’s current-month income for May is $3,796.30. The “top ten” customers used approximately 12,779,200 gallons in the month of May.

Mr. Baker reviewed the Board’s Capital Improvements Active Projects Update, noting the skid steer with attachments that had been delayed from the shipper was delivered this morning.

Mr. Baker reported on the Cherry Street Area Sanitary Sewer Rehabilitation Project, noting the project is approximately 95% complete. Management has been negotiating

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with the contractor concerning which method is most economical to replace the sanitary sewer line on Broad Street because the sub-contractor insisted they could not place liner in the six-inch pipes although they bid the item originally. Negotiations have only resulted in extremely escalated costs of various proposals from the contractor, Mr. Baker stated. Goodwyn, Mills and Cawood and WWSBE staff believe the contract should be closed out and rehabilitation of the line should be pursued in a future project. After discussion, Mr. Chapman moved to close out the contract and pursue rehabilitation of the line in a future project. Mrs. Flurry seconded the motion. After unanimous voice vote, Chairman Tibbs announced the motion had carried.

Mr. Taylor reviewed the water and wastewater system status update. During the month of May, 60,503,000 gallons of water were produced, averaging approximately 1,951,710 gallons per day. A total of 45,105,400 gallons were sold. The unaccounted factor for May was 16.98%, and 11.57% year-to-date. System water samples for the month of May indicated no coliform present in the distribution system. During the month of May, the wastewater treatment plant processed 47.18 million gallons or 1.52 million gallons per day. There was 99.08% removal of all Biochemical Oxygen Demand and 99.8%removal of all Total Suspended Solids. Rainfall for the month of May was 5.97”. Mr. Taylor reported there were no pump problems incurred during the month, and all minor system problems are being corrected as they are discovered.

Mr. White presented the measurable daily tasks/activity report, noting the following activity: investigate leaks, check meters – 60; inter-agency assistance, billed – 1; outside agency, billed – 4; sewer blockage private line – 1; sewer manhole check, 204; sewer, other – 82; problem water complaints – 2; flush, flow, blow offs – 156; water line repairs – 7; water, other – 94; total WWTP work orders – 46; electrical, all – 50; line locate requests – 66; after hours call outs – 23; and total work orders – 546.

Mr. Baker reported that Carbo Ceramics has paid their arrears amount that was required to be paid post-bankruptcy filing.

He also noted service disconnects due to the COVID-19 pandemic had been suspended but that time period has expired and they will now resume.

Discussion was held regarding a sewer line repair due to extensive root damage on Bloom Place. The area needing repair is in a narrow street which only has a 15 foot right of way. The depth of repair is approximately 17 feet, which is beyond EWWSB capabilities without special equipment. Three request for bids were sent out:

Hilton Cooper - $41,500Crawford Grading - $41,730Blankenship Contracting - Incomplete bid/Did not meet the requirements

It was the recommendation of management that Hilton Cooper perform the repair as soon as possible. After discussion, Mrs. Flurry moved to accept the bid of Hilton Cooper to perform the sewer line repair on Bloom Place and pay for it from 2017 bond funds. Mr. Chapman seconded the motion. After unanimous voice vote, Chairman Tibbs announced the motion had carried.

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Mr. Baker presented a letter of engagement from Stifel, Nicolaus & Company, Incorporated (Stifel) for capital improvement project funding. Mr. Chapman asked if there was any cost associated with engaging the company. Mr. Baker stated there was no cost; the engagement letter would simply allow discussions to begin with the company on how to move forward with financing options. Mr. Chapman moved to accept the letter of engagement from Stifel to discuss financing options for capital improvement project funding. Vice Chairman Knight seconded the motion. After unanimous voice vote, Chairman Tibbs announced the motion had carried.

Board attorney Courtney Potthoff submitted her letter of retirement to the Board due to health issues. Mrs. Flurry moved to accept her letter of retirement. Mr. Chapman seconded the motion. After unanimous voice vote, Chairman Tibbs announced the motion had carried. Chairman Tibbs opened the floor to nominations for Board attorney. Mrs. Flurry nominated Joel Smith, Esq., as Board attorney. Mr. Chapman seconded the nomination. There being no further nominations, Chairman Tibbs declared Mr. Smith was appointed Board attorney.

There being no further business to come before the Board, motion was duly made and seconded to adjourn.

THE WATER WORKS AND SEWER BOARD OF THE CITY OF EUFAULA, ALABAMA A MUNICIPAL CORPORATION

_____________________________________ Jack B. Tibbs, Jr., Mayor

ATTEST:

_________________________________Joy White, Secretary

3

Financial Summary – June 2020 July 21, 2020

Total Revenues for June 2020 are favorable when compared to budget for the month. Total revenues for June are $423,636.74 compared to budgeted revenues of $414,338.40. June total revenues are favorable when compared to the same period for the previous year. Year-to-date actual revenues are above year-to-date budgeted amounts. Operating expenses are favorablecompared to current month budgeted expenses and less than actual expenses for the same period in the prior year.

RevenueWater Sales are more than budgeted amounts for June by 1.3% with sales of $207,179.96. Water sales are up from the previous month and down from the same period for the previous year. Revenues from Sewer Services for June are $185,248.56 which is favorable when compared to the prior month and unfavorable to the current month’s budget figure of $187,163.19 or 1.0%. Other Revenues are favorable for the month when compared to budget.

ExpensesJune’s total operating expenditures of $208,196.41 is less than current month’s budgeted operating expenses of $223,143.67 or 6.7% less than budgeted expenses. Total year-to-date expenses are unfavorable to year-to-date budgeted amounts by 0.6%. The Administrativedepartment is unfavorable to budget for the month by 1.7% and favorable by 3.9%, year-to-date. The Water Operations department is favorable for June by 9.0% and favorable year-to-date by 0.4%. The Waste-Water department is favorable compared to budget by 4.1% for June and unfavorable compared to year-to-date by 8.9%. The “General Expenses” department is favorable for the month by 18.5% with year-to-date actual expenses favorable to budget by 17.5%.

Total Payments (including payroll) for the month of June were: $ 442,920.73 Capital Projects – Annual Operations: -$ 58,784.92 Capital Projects –Annual Systems: -$ 0.00 Monthly Debt Service Payments: -$ 109,913.24 Payments to Street Dept for Garbage: -$ 79,390.28 Operating Expense payments: $ 194,832.29

The Water Board’s Current-Month Income for June is $62,027.84. Income for the same month, prior year was $32,223.74. Total gallons sold in June are 45,530,700. Total gallons sold for recent previous months are as follows: May20 – 45,105,400 gals Apr20 – 38,177,300 gals Mar20 – 32,088,300 gals Feb20 – 34,943,400 gals Jan20 – 38,241,900 gals Dec19 – 34,612,400 galsNov19 – 43,294,400 gals Oct19 – 51,945,400 gals Sept19 – 44,818,500 gals Aug19 - 48,343,400 gals Jul19 – 50,140,800 gals Jun19 – 51,000,800* galsMay19 – 42,042,500 gals Apr19 – 38,475,300 gals Mar19 – 31,724,400 gals Our “Top Ten” customers used approximately 10,270,800 gallons in the month of June, trending down compared to the prior month. Those same Customers used 7,381,700 gallons for June of 2019. The Top Ten Customers for that same period last year used 8,479,000 gallons. *Reflects difference for Carbo’s overread in May 2019, discovered in June 2019.

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07/14/2020 Active Projects Update CDB

EUFAULA WATER WORKS AND SEWER BOARD CAPITAL IMPROVEMENTS ACTIVE PROJECTS UPDATE

July 2020 ANNUAL OPERATIONS General ¾ ton Utility Vehicle – Received and placed in Operation Oct. 2019 Line Locate Vehicle – Received and placed in Operation Oct. 2019 WWTP Sludge Pump Rebuild – Board Authorized Purchase Oct. 2019. The Pump was

pulled Oct. 16, 2019 and was reinstalled but did not operate correctly. Contractor pulled back out and will send back to manufacturer to resolve problem. Pump was adjusted at Contractor shop and reinstalled and is operating correctly.

Walk behind Asphalt Cutter – Received and placed in Operation Oct. 2019 CST Metal Detector – Received and placed in Operation Oct. 2019 Master Meter Radio Read decoder - No Action to date Skid Steer with attachments – Received and placed into service June 2020. GPS unit - No Action to date Pipe Horn Asset Locator - No Action to date Shop Pipe Thread Machine – Received and placed in service April 2020. Warehouse Storage bins/shelving – Items ordered and received March 2020. WWTP Fencing – Completed Dec. 2019 Systems Water Tank Rehabilitation – Tank # 8 is scheduled to be completed in FY20. Contractor

has requested to also complete rehab on Tanks #2 and #3 in 2020. Due to possible funds necessary for EDA grant match, GM has advised that Tanks #2 and #3 cannot be completed in 2020 ahead of the original scheduled date of 2021. Negotiations with contractor resulted in Tanks #2 and #3 being done in 2020 and Tank #8 being rescheduled for 2021. Work is underway on Tanks #2 and #3.

WWTP Aerator Replacement - Board Authorized Purchase Oct. 2019. The Four Aerators

arrived and were installed Dec. 2019. Well Pump/Controls Rehabilitation – Preliminary Scope and Estimates have been

acquired. Board approved to proceed with project, items will be placed out to bid when we receive plans and specifications from Engineer. The Engineering contract with GMC has been approved and Project study and design is underway. Received revised DESIGN PLANS on May 13, 2020, Received SPECIFICATIONS FROM GMC on June 01, 2020, reviewed by staff and comments sent to GMC July 10, 2020!

Water Booster Station Pumps/Controls Rehabilitation – We will pursue the Upgrades

of our Booster Stations along with the Well Upgrade Project. Large Water Meter/BFP Replacement – We will pursue organizing this project when

Wells and Booster Station Projects are under construction. Eleven of the sites are included in the EDA Grant Project.

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07/14/2020 Active Projects Update CDB

2017 Bond Projects: WATERLINE REHABILITATION – Phase II South Rivers Street Completed 2017. SANITARY SEWER PUMP STATION REHABILITATION – Phase II Upgrades began Feb 2018,

approximately 100% complete August 2019. A final pay request and contract close out was presented to the Board August 2019.

EDGEWOOD AREA SANITARY SEWER REHABILITATION- Line cleaning and video work began in March

2018, 100% complete. GMC and WWSB Team has reviewed 100% of video to assess and itemize rehab needs for bid. Actual Rehab Project bids received November 08, 2018, Board awarded project to low bid in the amount of $1,867,926 on November 20, 2018. Notice to Proceed issued for January 14, 2019. Project construction time is 270 days. Contractor started actual work March 11, 2019. Work is progressing along and is approximately 100% complete as of April 01, 2020. A Joint Paving arrangement was presented to the Board and approved at the August 2019 meeting. Paving in Edgewood began Nov. 14, 2019 and was completed January 10, 2020.

CHERRY STREET AREA SANITARY SEWER REHABILITATION- Line cleaning and video work began in April

2018, approximately 100% complete as of September 12, 2018. Due to the lack of available funds only the highest priority needs were included in the Edgewood Project above. Work on Manholes and Sanitary Lines began in this area October 10, 2019. Additional work and completion date extension was approved via Change Order #3 by the Board at the February 18, 2020 Board Meeting. This portion of the project is approximately 95% complete. We have been negotiating with the Contractor concerning which method is most economical to replace sanitary sewer line on Broad St. because sub-contractor insisted they could not place liner in the 6” pipes although they bid the item originally. Our negotiations have only resulted in extremely escalated costs of various proposals from the Contractor. GMC and WWSBE Staff believe we just need to close this contract out and pursue needed rehabilitation of this line in a future project. Proceeding with contract close out in July 2020.

WASTEWATER TREATMENT PLANT HEADWORKS – Replace Influent pump facility, pumps and controls,

install proper screening equipment to remove inorganic material from waste stream prior to entering biologic treatment process. Work began April 2018. Pumps were installed and started up on February 06, 2019. Final piping and other work should be completed by the end of February 2019. The pump station with backup generation was 100% in service on February 21, 2019. All work is complete. A final pay request and contract close out was approved by the Board in July.

Chewalla Creek Force Main Replacement (added March 2019) – On March 19, 2019 Board approved

to add the project to the 2017 Bond projects and proceed with advertisement for bids. Project bids were accepted July 25, 2019 at 10:00 a.m. Board approved Blankenship Contracting to perform pipeline installation at the August 2019 meeting. Work began November 04, 2019 with a completion date of December 04, 2019. The Bore under the Creek went well and the new pipe has been installed. The Contractor completed planned connections to the existing pipe on both sides of Creek November 26, 2019.

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Water and Wastewater System Status Update

June, 2020

Water System Status

During the month of June, 2020, we produced 55,081,000 gallons of water from our wells. We purchased 0 gallons of resale water from Baker Hill Water Authority and Cowikee Water Authority. We averaged approximately 1,836,033 gallons per day. We sold 45,530,700 gallons of water during the month.

Produced 55,081,000 Sold 45,530,700

Leaks 1,895,860 Flushing and Flowing 349,200

Prelube 3,334,100 Other Usage 2,017,180

Unaccounted for 1,953,960

This results in an unaccounted factor of 3.55% for June.

1997 19.4 % 1998 17.0% 1999 9.9% 2000 11.6% 2001 9.8% 2002 11.3% 2003 9.4% 2004 7.40 % 2005 6.7% 2006 8.84% 2007 2.79% 2008 5.33%

2009 4.4% 2010 5.21% 2011 5.81% 2012 5.47% 2013 7.17% 2014 8.26% 2015 9.64% 2016 12.42 % 2017 11.44% 2018 14.23% 2019 10.82% 2020 10.23%

System water samples for the month of June indicated no coliform present in the distribution system

Well 4 is offline due to a bearing problem on the pump shaft. The well has been off since June 20, 2018. Donald Smith Co. confirmed the problem on August 14, 2018.The Engineers are in the beginning stages of the well enhancement project.

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Wastewater System Status

During the month of June, 2020 the WWTP processed 50.08 million gallons or 1.62 million gallons per day (mgd). We had 98.40 percent removal of all Biochemical Oxygen Demand and 99.04 percent removal of all Total Suspended Solids. Our discharge permit requires a minimum of 85 percent removal in both categories.

Rainfall for the month of June was 3.95”.

We are correcting all minor system problems as they are discovered.

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CUSTOMER SERVICE

SEWER

WATER

WWTP

MAINTENANCE - GENERAL

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To: Board Members

From: Daryl Baker, General Manager

Subject: 2017 Bond – Tank 2 and 3 Rehab Addition

Date: July 15, 2020

We have completed all the projects proposed to fund with the 2017 Bond Proceeds. We had to re bid the Sanitary Sewer Rehabilitation portion as a significantly reduced project in the Cherry Street area and the contractor was unable to perform several of the items in the rebid contract. The Bond documents stipulate the funds should have been expended by March 30, 2020. We received authorization from the Bond Attorney go past this date due to the above outlined circumstances.

We have not expended all the Proceeds of the 2017 Bond. We will have approximately $190,000 remaining when we close out the Sanitary Sewer Rehab contract with Blankenship and complete the Bloom Place Sanitary Sewer line section replacement. In order to close out the Construction Fund we would have to identify another project and complete engineering, bidding and construction. This activity would take months and not be very efficient for this amount of available funds. Upon inquiry, we received authorization from the Bond Attorney to fund the Rehab of Tanks 2 and 3 from the 2017 Bond Construction Fund. This invoice will be $180,000, should be received within 45 days and would only leave approximately $10,000 in the Construction Fund.

It is my recommendation the Board authorize adding the Water Tanks 2 and 3 Rehabilitation to the 2017 Bond Projects and pay the upcoming invoice from the 2017 Construction Fund. This will also preserve this amount of our unrestricted funds held locally for other future uses.

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To: Board Members

From: Daryl Baker, General Manager

Subject: 10 Year Capital Improvement Projects Funding – 2020/21 Bond Date: July 08, 2020

We have explored various options for additional funding to complete projects identified in our 10 year Capital Improvement Plan. Considering the recent good news regarding a possible EDA Grant Award for some of the identified needs I have adjusted our spreadsheets to show this impact on the plan.Also, considering the recent information regarding the estimated costs of our planned Water Wells and Booster Station Rehabilitations adjustments had to be made to the plan regarding funding of the various projects. It became apparent that we would need to issue a new Bond prior to the planned year 2022.

The Board authorized a letter of engagement with Stiffel so I could explore various funding options for a Bond issuance. I forwarded you detailed spreadsheets of five different options for your review. It is my recommendation that the Board authorize Option 4. Option 4 incurs the least amount of total interest cost ($2.4 million), the term is approximately the average useful life of all the projects it will be funding and it allows flexibility for additional Bond issuance in 2025.

I have attached an updated 10 year Plan financial Impact spreadsheet that depicts the impact to our finances of the recommendation and the EDA project. I have also attached an update of the 10 year Capital Improvement Plan depicting the changes to funding and timing of the various projects if the Board approves the recommendation.

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30

Eufaula Water Works and Sewer BoardCapital Improvement Summary EDA/ $10 Million 2020/21 Bonds

July 2020

July 2020 1 CDB

Project WW Estimated Cost Funding Design/Bid Completion

Completed 2014-2017 Total AnnualATRIP $100,000 2014 Bond 2013-15 2016Water Tank Rehab. $540,000 $180,000 Annual System 2014 2015-2017Carbo WW $4,500,000 Carbo/ADECA 2014-15 2016Water line Rehab. $1,125,000 2014 Bond 2014-15 2017Sanitary Pump Sta. Ph I $1,560,000 2014 Bond 2014-15 2016Edgewood Water Line Rehab. $475,000 2014 Bond 2015 2016Barbour Creek/ Colby MH $300,000 2014 Bond 2014 2016WWTP Cell #1 Repair $200,000 AMIC 2015 2016CMMS/Billing/Accting $250,000 WB Rev. 2014-15 2016Water Meter Register Repl. $1,300,000 * Master Meter 2015 2016-17Carbo Arch Dr. Meter Pit $50,000 Carbo/WWSBE 2014-15 2016* = Cost Estimated from Master Meter Retail Price of RegistersSub-Total $10,400,000

Completed 2017-2020WWTP Inf Sta./Screening $2,100,000 2017 Bond 2017 2018Edgewood Sewer Rehab. $1,400,000 2017 Bond 2017 2018Cherry St Area Sewer Rehab. $465,000 2017 Bond 2017 2019S. River St Water Rehab. $375,000 2017 Bond 2015 2017Sanitary Pump Sta. Ph II $3,100,000 2017 Bond 2017 2018Sub-Total $7,440,000

Total $17,840,000

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July 2020

July 2020 2 CDB

Project WW Estimated Cost Funding Design/Bid CompletionProjects 5 year -2018-2022 Total PriorityWater Tank Rehab. $720,000 1 Annual System 2014 2018-2022Water Tank Rehab. $180,000 1 2017 Bond 2014 2020Chewalla Creek Forcemain $380,000 1 2017 Bond 2013 2019CCA H2O Southern Loop $50,000 2 Annual System 2022 2022Well Site Rehabs. PH I $1,700,000 1 2020 Bond 2020 2020-2021Well Site Rehab. PH II $1,800,000 2 2021 Bond 2021 2021-2022H2O Booster Rehab. PH I $800,000 1 2020 Bond 2020 2020-2021H2O Booster Rehab PH II $300,000 2 2021 Bond 2021 2021-20221000 H20 Service Lines $1,000,000 2 2021 Bond 2021 2022H20 Lg Meter/BFP Replace $650,000 1 EDA 2020 2021WWTP Grit/Aeration/MCC $2,700,000 1 EDA 2020 2021Cherry Street SS Rehab. $1,000,000 2 2021 Bond 2021 20225800-Water Meter Replace $2,300,000 1 2020 Bond 2021 2022Humminbird Fireline $100,000 3 EDA 2020 2021Barbour Ck Outfall Rehab $1,250,000 2 EDA 2020 2021EDA Match $950,000 1 2021 Bond 2020 2021Sub-Total $15,880,000

Projects 10 years-2023-2027 Water Tank Rehab. cont. $360,000 2 Annual System 2014 2023-2024Pecan St Area H20 Lines Rehab. $200,000 2 Annual System 2025 2026Cherokee Dr H2O Rehab. $120,000 2 Annual System 2022 2023Outback Rd H2O East Loop $100,000 3 UndeterminedBullock Circle H2O Rehab. $100,000 3 Annual System 2025 2026Forrest Hill H2O Lines Rehab. $1,000,000 3 Undetermined2000 H2O service lines $2,000,000 3 UndeterminedN. Rand.-Bluff Area SS Rehab $5,000,000 2 UndeterminedS Randolph SS Rehab $3,500,000 3 UndeterminedBroad-Bdy SS Rehab $5,000,000 3 UndeterminedBdy. Outfall Rehab $1,500,000 2 Annual System 2026 2027S Dale Bdy-Barb Ck SS rehab $500,000 3 UndeterminedState Dock-Barb Ck SS rehab $1,000,000 3 UndeterminedEffluent Main Rehab $2,000,000 3 UndeterminedSub-Total $22,380,000

Needed Infra. Projects 15 years - 2028-2032Forrest Hills SS Rehab $2,000,000 4 UndeterminedS. Barbour Ck SS Rehab $10,000,000 4 UndeterminedWWTP Sludge Removal $15,000,000 3 UndeterminedSS Pump Sta Rehab $3,000,000 4 UndeterminedInd. Park SS Rehab $1,500,000 4 UndeterminedSub-Total $31,500,000

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July 2020

July 2020 3 CDB

Project WW Estimated Cost Funding Design/Bid CompletionNeeded Infra. Projects 20 years - 2033-3037W. Cty Club SS Rehab $5,000,000 4 UndeterminedN Chewalla Ck SS Rehab $10,000,000 4 Undetermined

SubTotal $15,000,000

Infrastructure Needs 2023 - 2037 Total $68,880,000

Other Infra NeedsNew SS Collection Infill $65,000,000 4 UndeterminedCCA, 82 West,Foxridge,Barbour Lane,Chennyhatchee,Sandy Lane,5 mile Rd,Cottonhill Rd.,Bakerhill Hwy.,Chewalla Heights, St. Francis Rd., Hwy. 95, Woodlawn.

Operations Short Term CapX Needs AnnualVac Truck - 2018 $370,000 2014 Bond 2017 2018Mini Excavator/Acces. 2018 $50,000 Annual Op CapX 2017 2018Rolling Stock/Equip. Annually $100,000 $100,000 Annual Op CapX 2018 AnnuallyOffice/Lab Equip Annually $50,000 $50,000 Annual Op CapX 2018 AnnuallyWall St Op Center Renovation $100,000 Annual Op CapX 2020 2021Wall St Thomas Property $75,000 Annual Op CapX 2020 2021

2018 Total $164,0002019 Total $225,0002020 Total $225,0002021 Total $200,0002022 Total $200,000

Note: All cost estimates are in 2020 dollars

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- CODE OF ORDINANCES Chapter 94 - UTILITIES

ARTICLE III. - SEWERS AND SEWAGE DISPOSAL

DIVISION 2. - BUILDING SEWERS AND CONNECTIONS

Eufaula, Alabama, Code of Ordinances Page 1

DIVISION 2. - BUILDING SEWERS AND CONNECTIONS Sec. 94-66. - Permit.

Sec. 94-67. - Costs borne by owner; indemnification.

Sec. 94-68. - Separate sewer for each building.

Sec. 94-69. - Use of old building sewers.

Sec. 94-70. - Specifications.

Sec. 94-71. - Excavations.

Sec. 94-72. - Connection of other drains.

Sec. 94-73. - Inspection and connection.

Secs. 94-74—94-90. - Reserved.

Sec. 94-66. - Permit.

(a) No unauthorized person shall uncover, make any connections with or opening into, use, alter or disturb any public sewer or appurtenance thereof without first obtaining a written permit from the superintendent.

(b) There shall be two classes of building sewer permits:

(1) Residential and commercial service; and

(2) Service to establishments producing industrial wastes.

(c) In either class, the owner or his agent shall make application on a special form furnished by the board. The permit application shall be supplemented by any plans, specifications or other information considered pertinent in the judgment of the superintendent.

(d) A permit and inspection fee shall be charged for a residential, commercial or industrial building and shall be paid to the board at the time the application is filed.

(Ord. No. 1990-17, art. IV, §§ 1, 2, 11-21-90)

Sec. 94-67. - Costs borne by owner; indemnification.

All costs and expenses incident to the installation and connection of the building sewer shall be borne by the owner. The owner shall indemnify the board from any loss or damage that may directly or indirectly be occasioned by the installation of the building sewer.

(Ord. No. 1990-17, art. IV, § 3, 11-21-90)

Sec. 94-68. - Separate sewer for each building.

A separate and independent building sewer shall be provided for every building. However, where one building stands at the rear of another on an interior lot and no private sewer is available or can be

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constructed to the rear building through an adjoining alley, court, yard or driveway, the building sewer from the front building may be extended to the rear building and the whole considered as one building sewer.

(Ord. No. 1990-17, art. IV, § 4, 11-21-90)

Sec. 94-69. - Use of old building sewers.

Old building sewers may be used in connection with new buildings only when they are found, on examination and test by the superintendent, to meet all requirements of this article.

(Ord. No. 1990-17, art. IV, § 5, 11-21-90)

Sec. 94-70. - Specifications.

(a) The size, slope, alignment, materials of construction of a building sewer and the methods to be used in excavating, placing of the pipe, jointing, testing and backfilling the trench shall all conform to the requirements of the building and plumbing codes or other applicable rules and regulations of the water board. In the absence of code provisions or in amplification thereof, the materials and procedures set forth in appropriate specifications of the A.S.T.M. and W.P.C.F. Manual of Practice No. 9 shall apply.

(b) Whenever possible, the building sewer shall be brought to the building at an elevation below the basement floor. In all buildings in which any building drain is too low to permit gravity flow to the public sewer, sanitary sewage carried by such building drain shall be lifted by an approved means and discharged to the building sewer.

(c) The connection of the building sewer into the public sewer shall conform to the requirements of the building and plumbing codes or other applicable rules and regulations of the city or the procedures set forth in appropriate specifications of the A.S.T.M. and W.P.C.F. Manual of Practice No. 9. All such connections shall be made gastight and watertight. Any deviation from the prescribed procedures and materials must be approved by the superintendent before installation.

(d) Except in cases where the superintendent shall otherwise approve, in writing as a permit condition, all connections to existing sewers shall be made by employees of the board. The connecting building sewers installed by the board shall include tap or wye and sufficient building service line to extend the building sewer to at least three feet beyond the street's traveled way, pavement, curb or sidewalk, on the side of those facilities nearest the proposed building to be served. At that point the board will install a plug, pending extension of the building sewer by the permittee. The board shall charge a fee for its costs in making the sewer connection and building sewer extension. The fee shall be payable when the permit is obtained.

(e) Building sewers shall be of PVC (SDR 35 or stiffer), extra strength VC, cast/ductile iron or CISP and shall have a minimum diameter of four inches. Building sewers with less than two feet of cover shall be iron. Larger diameter pipe may be required by the superintendent if estimated flows so indicate. Minimum building sewer slope shall be one-eighth inch per foot, with one-fourth inch per foot the normal slope. Fittings shall be designed for use with the pipe so grout joints are not necessary. O-ring or gasket joints for PVC or rubber shall be used. Cleanouts shall be subject to approval by the superintendent. Cleanouts shall be placed a minimum of 75 feet apart, with one being located at the property line or at the point of connection with the lateral from the public sewer line.

(Ord. No. 1990-17, art. IV, §§ 6, 7, 9, 10, 13, 11-21-90; Ord. No. 1991-5, § 1, 7-1-91)

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Sec. 94-71. - Excavations.

All excavations for building sewer installation shall be adequately guarded with barricades and lights to protect the public from hazard. Streets, sidewalks, parkways and other public property disturbed in the course of the work shall be restored in a manner satisfactory to the city.

(Ord. No. 1990-17, art. IV, § 12, 11-21-90)

Sec. 94-72. - Connection of other drains.

No person shall make connection of roof downspouts, exterior foundation drains, areaway drains or other sources of surface runoff or groundwater to a building sewer or building drain which in turn is connected directly or indirectly to a public sanitary sewer.

(Ord. No. 1990-17, art. IV, § 8, 11-21-90)

Sec. 94-73. - Inspection and connection.

The applicant for the building sewer permit shall notify the superintendent when the building sewer is ready for inspection and connection to the public sewer. The connection shall be made under the supervision of the superintendent or his representative.

(Ord. No. 1990-17, art. IV, § 11, 11-21-90)

Secs. 94-74—94-90. - Reserved.

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SANITARY SEWER SERVICE MAINTENANCE AND REPAIR POLICY

The operates a sanitary sewer collection systemthroughout most of the city corporate limits and in some areas outside the city. The collection system consists of the primary sewers which are usually located in the street fronting private properties. Occasionally, the primary sewer line may be located in a dedicated easement crossing private property. The primary sewer collection system includes the manholes and mainline sewer which is typically an 8-inch diameter pipe. The collection system operates by gravity where the wastewater flows through the pipes to the wastewater treatment plant.

In addition to the primary collection system, there are the individual sewer service pipes that lead from houses and other buildings to the primary sewer system. These pipes are called service laterals. In city neighborhoods where sanitary sewers have been installed in the last 20 years or so, the service laterals are equipped with a clean-out at or near the front property line of the individual lot. This front property line is also called the right-of-way line as it defines the limit of the publically owned land that is used for streets and other facilities. In the older neighborhoods, the sewer service laterals were installed without clean-outs. Occasionally, clean-outs are installed within private property by plumbers to facilitate the property owner’s maintenance of long sewer service lines and in order to meet building code requirements. These clean-outs are considered private and may be located anywhere between the street and structure.

The ’s responsibility for maintaining the sanitary sewer system is limited to the sewer facilitieslocated within public rights-of-way or recorded easements dedicated for the specific purpose of maintaining and repairing the primary collection system. Under this policy, the is responsible formaintaining the primary sewer. Also, the will maintain the portion of the individual sewer servicepipe that lies within the public right-of-way of streets or within dedicated sewer easements only when a clean-out exists at or near the property or easement limit line. The will not enter upon privateproperty to maintain or repair sewer service laterals except as defined in this policy. If there is no clean-out at or near the property or easement line, the has no responsibility to maintain or repairany portion of the service line.

This policy is to define the portion of the sewer service lateral that the will clear of blockagesand repair broken pipes.

For the purpose of this policy, “at or near” shall be defined as no more than 24 inches from the exact property line or sewer easement line as established by readily available property records, construction drawings, or physical property corner monuments. When it is not possible to immediately determine the location of the property line, such as during emergencies, the will contact the property ownerfor information. In the case of a dispute as to the exact location of the property line, the property owner will be responsible for determining the exact property or easement line location.

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Page 2

WHERE A CLEAN-OUT EXISTS AT OR NEAR THE FRONT PROPERTY LINE OR EASEMENTLIMIT LINE. When notified by a property owner that they are experiencing a sewer blockage, the

will dispatch a sewer maintenance crew to investigate whether there is a primary sewer systemblockage affecting the property owner. The will use the clean-out to inspect and maintain theportion of the sewer service lateral between the clean-out and the primary sewer system. If necessary to repair the sewer service lateral pipe between the clean-out and primary sewer system, thewill remove pavement, curbing, landscaping, sidewalks, fences, and other obstructions in order to excavate down to the lateral pipe.

TYPICAL RESIDENTIAL LOT SEWER SERVICE LATERAL

WHERE THE PRIMARY SEWER IS IN STREET FRONTING PROPERTY

Front Property Line – Public Right of Way Line

Side and Rear Property Lines

Priv

ate

Driv

eway

Building –Structure with Sewer Service

Public Sidewalk

Street Pavement and Curbing

Primary Sewer Collection System

Clean-Out

Sewer Manhole

Sewer Service Lateral

Limit of Responsibility

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Page 3

TYPICAL RESIDENTIAL LOT SEWER SERVICE LATERAL LOCATION

WHERE THE PRIMARY SEWER IS IN AN EASEMENT CROSSING PROPERTY

Front Property Line – Public Right of Way Line

Side Property Line

Priv

ate

Dri

vew

ay Building –

Structure with Sewer Service

Street Pavement and Curbing

Sewer Easement

Sewer Manhole

Sewer Service Lateral

Limit of Responsibility

Primary Sewer Collection System Clean-Out

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Page 4

WHERE THERE ARE NO CLEAN-OUTS AT OR NEAR THE FRONT PROPERTY LINE OREASEMENT LIMIT LINE. When notified by a property owner that they are experiencing a sewer blockage, the will dispatch a sewer maintenance crew to investigate whether there is aprimary sewer system blockage affecting the property owner. If the crew determines thatthere is no blockage of the primary sewer, it will be the responsibility of the property owner to retain a plumber to determine the condition of the sewer lateral from the house or structure to the primary sewer and to make any repairs to the service lateral.

’S RESPONSIBILITY FOR THE REPLACEMENT OF LANDSCAPING, PAVEMENTS, ANDOTHER MATERIALS. If the lateral pipe lies under a private driveway pavement or other privately owned pavement, the assumes no responsibility for the replacement of the pavementregardless of the material. The will place stone fill material in the excavated area so that theproperty owner may use the driveway or other pavement until the property owner can install the permanent pavement replacement at the property owner’s cost. The will not replacelandscaping materials other than providing seeding and straw mulch. Any yard storage structure, play equipment, fencing, or other obstruction that interferes with the ’s ability to access the primarysewer or service lateral must be relocated by the property owner to a location outside of the public right-of-way or sewer easement.

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Daryl,

I would like to dispose of the old electronic assets that are either broken, outdated or no longer of any valve to EWWSB.

The hard drives will be destroyed and a certified letter indicating so.

Please see the attached sheet of the list of items and recommended company for pick-up.

Thanks

Joey

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PICK-UP REQUEST FORM

STS – MA – 1

STS Electronic Recycling, Inc.522 County Road 1520 - Jacksonville, TX 7576613140 NW 45th Ave – Opa Locka, Florida 33054

Thank you for your interest in STS Electronic Recycling! Please complete this form and email it to [email protected]

Date Submitted

HOW DID YOU HEAR ABOUT US?

Check box that applies or write in:

Internet Marketing Call Email

Referral Call In Customer

Contact Name David Carr

Company/Organization Eufaula Water & Sewer Board

Physical Address for pick-up 840 West Washington Street

City, State, Zip Eufaula, Alabama, 36027

Contact Phone Numbers (provide 2) Office- 334-687-1225 Mobile-

Email Address [email protected]

Business Hours 5:30 am – 2:00pm Service Types (office use only)

Item Quantity Make/Model Item Quantity Computer Towers/All in One 13 Various LCD Flat Monitors / Size 4/ 15-30 Laptops Servers 1 Tablets / iPads Copiers 2 Printers / Fax / Scanners 4/1 Misc Projectors CRT (Tube) Monitors/TV’s Switches 3 Cell or Phones VCRs / DVD Players UPS Batteries 13 Various Radio/Audio Equip.Miscellaneous (cords, etc.) 30 Hard Drives

Special Requests / Comments:

______ Office Use Only:Date of Pick-up Drivers: Lot #:

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To: Daryl Baker Date: July 13, 2020From: Jan SpitzerSubject: Act 2019-132 Analysis

“Last year the Legislature passed a law authorizing the Eufaula Water Works and Sewer Board to offer Tier 1 retirement benefits to Tier II (hired after 1/1/2013) employees. This new law allows you to provide better retirement benefits for current and future employees while simultaneously giving you a tool to recruit and retain quality workers in coming years.”

Basically three options exist. The window for options one and two will exist until May of 2021. Option 3 is available assuming Act 2019-132 and 2011-676 are adopted effective 10/1/2020.

Option 1Make no change at this time.

Option 2Make changes to offer Tier 1 retirement benefits to Tier II employees.Costs:

Unfunded Actuarial Accrued Liability (UAAL) catch up cost – Yearly Amortization Payment in 1st Year = $4,532.00UAAL balance to be amortized over the following fourteen years is $44,714.00 or $3,193.00 per year.Employer match increases for Tier 1 Employees from .906000 to 1.000000 Employer match increases for Tier II Employees from .260000 to .612000 Tier 1 employee contribution remains at 5%Tier II employee contribution increases from 6% to 7.5%Effect of increases in employer match amounts to $9,812.00 in the first year.

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Page 2

Option 3Estimated impact based on 9/30/2018 data assuming Act 2019-132 and Act 2011-676 are adopted effective 10/1/20. This savings utilizes “cost shifting” from WWSBE to existing Tier 1 Employees

Unfunded Actuarial Accrued Liability (UAAL) catch up cost – First Year Cost - $4,532.Employer match decreases for Tier 1 Employees from .906000 to .273333 yielding a first year cost savings of $14,408.Employer match increases for Tier II Employees from .260000 to .612000 Tier 1 employee contribution increases from 5% to 7.5% Tier II employee contributions increase to 7.5%Net Impact of Option 3 in the first year is a savings of $64.00

o In summation: Amortization of UAAL - $4,532.00Tier II Normal Cost Change - $9,812Tier 1 Normal Cost Change – ($14,408) savingsNet Impact – ($64.00) savings

Comparison of effect on the upcoming fiscal year payroll wise:

Option 1 - $0 effectOption 2 - $20k in first year to EWW. $8k to Tier II employees annuallyOption 3 - $3k in first year to EWW. $13k to Tier 1 and $8k to Tier 2 employees annually.

Analysis and recommendation

Option 1 – RecommendedOption 2 – Very expensive for EWWOption 3 – Very pricey for all employees and very unfair to Tier 1 employees

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board meeting agenda · 2020-07-17 · vice chairman johnny knight, chip chapman, eugene harris and...

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