BOARD MEETING AGENDA April 9, 2013

Noon – 1:30 PM Austin Bar Association

816 Congress Ave. Bluebonnet Room, 3rd Floor

1. Members Present: Karie Rivkin, Andrew Molnau, Elaine Nielsen, James Cornell, Amanda Koplos-Herdeman, Chrissie Eastin, Shary Gonzalez, Toni Beasley, Debbie Roan, Christine Giles, Kelly Barker, Ann Jacobson

Members Not Present: Joan McClendon, April Stanaland

2. Approval of March Board Meeting Minutes: The March Board minutes were approved and submitted to the Board.

3. Treasurer’s Report: The Chapter checking account balance as of March 31, 2013 is $39,574.37 and the Money Market account balance is $19,862.20 for a total Checking/Savings balance of $59,437.09

Treasurer’s Notes: A Balance Sheet and Income Statement for the period ending March 31, 2013 are attached hereto and made a part of these minutes (Attachment A)

4. Upcoming Due Dates and Responsibilities

a. April 25 - CLM Application Deadline b. April 30 – Shary Gonzalez, Secretary, submit Minutes to RMT Communications Officer c. April 30 – April Stanaland, Chair, Education and Programs, submit Educational Summary Report

to RMT Education Officer d. May 1 – Karie Rivkin, President, submit Chapter highlights for ALA News to RMT

Communications Officer

5. Upcoming Educational Opportunities

a. April 14-17 – 2013 Association of Legal Administrators Annual Conference & Exposition, National Harbor, MD. Board Members Attending: April Stanaland, Christine Giles, Debbie Roan, Elaine Burr, Elaine Nielsen, Karie Rivkin, Kelly Barker, Shary Gonzalez, and Toni Beasley. Other Members Attending: Daniel Resendiz, Diane Dettmann, and Kennon Welch. Dinner is scheduled for Sunday evening and Karie has invited all.

b. April 17, 2013 Mentoring: It's Déjà Vu All Over Again (HR) HRCI. Mentoring has always played a prominent role in the legal profession because, for lawyers, mentors do more than simply pass on knowledge and information. They pass on the true art and science of the practice of law.

Board Minutes April 9, 2013 at Page 2

Effective mentoring programs are therefore critical to any lawyer's professional development and for sustained success in law firm management.

c. April 25, 2013 Lunch & Learn 11:30-1:00 The Headliners Club Billy Baschnagel Medicare Presentation

d. May 11, 2013 Community Relations – Urban Roots Project. More information to follow. e. May 15, 2013 ALA Webinar - Marketing (Mis)Alignment: Closing the Gap Between Marketing

and Law Firm Leadership f. Chapter Leadership Institute – July 19-20, 2013 in Atlanta, GA. April Stanaland, Kelly Barker and

James Cornell will be attending. g. Summer Educational Seminar and Legal EXPO – August 22, 2013. Possible topic is Cyber

Security. If not used for this, possibly for a CLE or other seminar teaming up with ILTA and/or State Bar.

h. Law Firm Financial Management Conference – August 22-24, 2013 Los Angeles, CA. Andrew Molnau is attending and will select a scholarship winner to attend.

i. Austin Chapter Retreat – September 13 – 14, 2013 at Lost Pines. j. Region 4 Educational Conference and Exposition – October 3-5 in Albuquerque, NM. You will

need to make arrangements as soon as the invitation is received. k. ALA Board of Directors Meeting – January 16-18 The Driskell, Austin, TX. We will try to

schedule an outing to Salt Lick, a dinner/event at the Intercontinental Stephen F. Austin, or barbecue at someone’s home.

l. May 18-21, 2014, Annual Conference & Exposition Toronto Convention Centre, Toronto, Ontario, Canada

6. Old Business

a. Leadership Academy – Chrissie Eastin and Toni Beasley will begin working some ideas. b. 2013 Chapter Retreat at Lost Pines-Contract has been signed. c. Budget – Additional items to be added to: $1,000 for Publicity & Visibility Committee; $250 for

PPAC; additional $1,200 for newsletter editor; additional $600 for website maintenance. d. Committee Goals – Karie Rivkin is working on them. e. New Membership Brochure – Debbie Roan suggested that the brochure be made dynamic with

links to specific website pages. In addition, the chapter to make a YouTube commercial. f. Giveaways – no discussion g. FALA Silent Auction – no discussion

7. New Business

a. Speaker and events at the Chapter Retreat b. New member lunches:

Allen Odom (James and Toni will take to lunch) Summer Jurrells (Amanda and Chrissie will take to lunch) Robert Zamen (Ann and Kelly will take to lunch) Jessica Harris (Amanda and Shary will take to lunch) Alyssa Gault (Debbie and Christine will take to lunch) Melissa Taylor (Elaine Nielsen will take to lunch)

c. Shelly Drablos (Chrissie) is working on recruiting her d. Chris Gibson has been a member for a while, but not active in the chapter. Kelly is going to

contact him.

Board Minutes April 9, 2013 at Page 3

e. Keith Gard has not renewed is ALA membership f. April Stanaland - possible speaker that would negatively impact our relationship with other

vendors, how do we handle for future? The Board does not support presentation by a sponsor that could potentially cause issues with other sponsors.

g. Chapter Audit for 2012-2013. On April 3, 2013 Kelly Barker and Shary Gonzalez performed the audit of the books for April 1, 2012 to March 31, 2013. No issues were found.

8. Committee Reports are attached and made part of these minutes (Attachment B)

9. Open Business

10. Announcements & Adjourn Meeting was adjourned at 1:15 PM.

11. Next Board Meeting

Tuesday, May 14 at Noon at our recurring location at the Austin Bar Association Bluebonnet Room, 3rd Floor.

Committee Reports for April 9, 2013 Board Meeting pg. 1

ATTACHMENT B

April 9, 2013 Board Meeting

COMMITTEE REPORTS

Business Partner Relations Committee – James Cornell

The Business Partner Relations Committee is pleased to announce the following members for this ship of

fools: Ellen Boydstun, James Cornell, Edna Diaz, Chrissie Eastin, Amanda Koplos, Debbie Roan, Linda Siegert,

Teresa Tipton, Marilynn Thompson, and Linda Wood. Our most honorary member is Madam President Karie

Rivkin.

We will be scheduling a committee meeting soon to begin discussing the Legal Expo event on August 22 as

well as plan the Board Meet & Greet event with our Business Partners. I will be asking the Board’s Officers

and Members for their preferred dates for this event at the meeting on Tuesday.

Lastly, I will be sending out a Save the Date note to our Business Partners soon informing them of the date of

the Legal Expo on August 22 at the Downtown Austin Hilton.

Community Relations Committee – Joan McClendon

The Community Relations Committee met on Friday, March 29, 2013. Attendees were Joan McClendon, Ann

Jacobson, Kelly Barker, Marti Lozano and Jackie Bennett.

We discussed the upcoming Urban Roots event set for Saturday, May 11, 2013. Fifteen (15) people are

required, although 12 will be sufficient for this event. Joan will send out an email to the Austin ALA group in

April to seek out 15 volunteers for the May 11 event.

Ann Jacobson suggested we put up an Urban Roots Booth at the Expo this year, and possibly have a glove

drive for Urban Roots. If they don’t need gloves, we can have a drive for something else. Joan will contact

Paige Deegan [paige@urbanrootsatx.org] at Urban Roots to discuss and also to discuss whether Urban Roots

could provide donation forms at the booth so that participants at the Expo who would like to donate, could

take the form with them. Joan will also check with Paige re selecting an Urban Roots date for next year.

We also discussed Community Connection and possibly signing up for a date at the Capital Area Food Bank

where a group can volunteer for a morning shift. We will try to work this around the Chapter Retreat (Sept 13

& 14) and UT football games in late summer/fall.

We also discussed the possibility of making a donation to the Austin Children’s Shelter or setting up some type

of event for them.

Compensation & Benefits Committee – Andrew Molnau

Current committee members are just myself, Kerry Stigler, and Elaine Nielson. Looking to add to the ranks,

but I haven’t had much response so far, but I haven’t given up. Nothing new to report.

Committee Reports for April 9, 2013 Board Meeting pg. 2

Education & Program Committee – April Stanaland

Spring Educational Seminar Recap: We had 34 attendees, 21 evaluation forms were submitted. Speaker

overall rating was 3.74.

First meeting of the 2013-14 E&P Committee will be Wednesday, April 10 at noon in my office. We will be

evaluating all of the speaker information we have received and discussing the August Educational Seminar and

Expo.

As of today, there are four E&P Committee members, including myself: April Stanaland, Diana Stangl, Teresa

Tipton, Kennon Welch.

Confirmed speakers recap:

o April 2013 Speaker: Billy Baschnagel on Medicare (James secured the speaker (YAY!) and is getting details for me.) Sending a save the date email today; flyer early next week.

o May 2013 Speaker: Mark O’Leary of Frost Insurance on “Health Reform – What you need to know.” I’ve attached Mark’s bio and an overview of his topic (all correct except location in his doc) if that is needed for the Board meeting.

Membership Committee – Christine Giles/Shary Gonzalez

The Chapter Renewals are almost complete. Currently we have: o 78 have renewed. (Keith Gard has not renewed his ALA membership so we will have to drop him

from our membership and refund his dues until he renews is national dues. I have spoken with him and he said he would renew his dues. (I believe we will end up 82 once all the renewals have been completed.

o 4 have not renewed (Ann Jacobson, Amanda Koplos, Jackson Seamans and Brenda Segovia.)

We have one new member since the last meeting. o Bobby Zamen, Administrator, Scott, Douglass & McConnico, LLP

New member recruitment:

o Michele Roberts, Personnel Coordinator, Morgan Adler Buxton Jetel, joined ALA January 30, 2013 o Melisa Taylor, Office Manager, The Law Office of Christine Henry Andresen, joined ALA February 7,

2013 o Pete Gomez, Harris & Harris. I have spoken to him several times. Harris& Harris is in the process of

shutting down. He will probably join as an associate member.

Future: o Retained all committee members (one unconfirmed) o New committee member: Julie Smith

Meeting in May to begin planning for recruitment. Your suggestions are very welcome.

Committee Reports for April 9, 2013 Board Meeting pg. 3

Newsletter Committee – Debbie Roan

The first quarter newsletter was finished and published on April 4, 2013, three days after our self-imposed

deadline. The next newsletter will be published July 1, 2013. We were unable to recruit any new committee

members. Kelly Barker, Elaine Burr, Debbie Roan, Rose Sullivan, and Kennon Welch will remain on the

Newsletter Committee for the 2013/2014 term. 2013 Goals for the Newsletter Committee include:

1. To produce quarterly newsletters that provide Austin ALA members, business partners and others with informative, timely articles addressing the core competencies of legal management

2. To include educational articles in each quarterly newsletter that focus on Communications and

Organizational Management, Financial Management, Human Resources, Operations Management, and/or self-improvement.

3. To profile one chapter member in each quarterly newsletter.

4. To keep members current on local, regional and national ALA news and events.

5. To include at least eight photos from past Chapter events in each quarterly newsletter.

6. To include business partner ads and newsletter sponsors as allowed by their sponsorship levels in each quarterly newsletter.

7. To meet all of the criteria outlined by ALA in the Newsletter Excellence Awards Entry for 2013.

Past Presidents Advisory Counsel – Ann Jacobsen

No report.

Website Committee – Amanda Koplos

Currently looking for volunteers to join the committee. Sent out call for volunteers on Friday, April 5th.