board memo, fitness center iii...diane c. swauger, fitness center operator re: fitness equipment...

IV-I

To: Robert O’Donnell, Superintendent From: Kevin M. Stahl, Purchasing Manager Diane C. Swauger, Fitness Center Operator Re: Fitness Equipment Maintenance, Apple Fitness Date: September 17, 2019 Administration recommends approval of the enclosed Apple Fitness Equipment Preventive Maintenance Agreement for two (2) periodic maintenance visits for the equipment located in the Fitness Center. The Board approved an identical agreement in August 2018. The cost of this 2019/20 expenditure is $3,885, a fee identical to that paid last year. Periodic maintenance of fitness equipment is highly recommended by the equipment manufacturers to ensure a safe and productive environment for all participants and to ensure the longevity of the equipment. Performance of the contemplated service is governed by the terms of an Apple Fitness Equipment Preventive Maintenance Agreement. To that end, administration, in conjunction with the district’s solicitor and insurance broker, has reviewed the Apple Fitness agreement. The agreement has been deemed acceptable by administration, the district’s solicitor and insurance broker.

Kevin Stahl, Purchasing Manager 240 Villa Crest Drive State College, PA 16801

FlTNESS EQUIPMENTPreventive Maintenance Agreement

Property/Facility: State College Area High School North andSouth Buildings

Contact: Diane Swauger

Address: 650 Westerly Parkway Email: [email protected]

City/State/Zip: State College, PA 16801 Phone(s): 814-272-7813

This Preventive Maintenance Agreement will cover the servicing of the listed equipment in Exhibit A attached. This service will be asfollows: l) Operational Inspection, 2) Visual Inspection, 3) Lubrication, 4) Calibration, 5) Internal Inspection & Cleaning, and 6) Notation ofService in Logbooks. Detailed check lists of the service procedure is available upon request.

Apple Fitness Equipment will provide further product support with the following services:

1. A maintenance notebook showing the equipment files and service performed.2. Preventative maintenance phone support needed for your maintenance staff to accomplish ongoing PM.3. Will use only factory replacement parts on any repair, unless specified and approved by the customer or manufacturer.

Suggested repairs can be made to the equipment by Apple Fitness Equipment's service department after approval from the customer foradditional charges, such as parts 10% off of Ijsted MSRP, trip charges, labor, etc. All other callbacks will be billed at $60 per hour plus a$0.66/mile trip charge (for facilities greater than 20 miles from our office).

This agreement is strictly preventive in nature, intended to maintain the highest level of safety, and equipment reliability as possiblebased on the age and useofthe equipment. This agreement does not coverabuse, vandalism, normal wear and tear, or any acts ofGod-resulting in failure of equipment, nor does it include the cost of parts, shipping, or labor charges associated with a repair not specified bythis agreement, Do to the Number of pieces this agreement will take multiple days to complete properly.

This agreement is subject to the fitness equipment located in Exhibit A attached at the time the agreement was signed. Apple FitnessEquipment will service the equipment either on a quarterly, tri annual, semi-annual, or annual basis determined by the customer at thetime the agreement was signed. Any additions to your fitness center will require a new signed agreement.

Thecharge for this Preventative MaintenanceAgreement from November 1, 2019 through October 31, 2020 will be:

(tnitial One)

$1,522.00

$1,680.00

er Quarter vlsit • (6% sales tax) Exempt

per Tri annual visit + (6% sales tax) Exempt

$1,942.50 per Semi Annual visit + (6% sales tax) Exempt

$2,992.50 perAnnual visit + (6% sales tax) Exempt

Total $6,090.00 PerYear

Total S5,040.00 Per Year

Total $3,885,00 PerYear

Total $2,992.50 PerYear

THIS AGREEMENT MAY BE CANCELED BY EITHER PARTY WITH A 30-DAY WRITTEN NOTICE,Service Provider shall have proper background checks completed prior to commencing any work. Said background checks shall consist of,but not be limited to the Pennsylvania State Police Background Check (Act 34), the Pennsylvania Child Abuse History Clearance (Act 151)and the Federal Crirninal History Record Information (CHRI) background check. In addition, the Service Provider will comply with thehiring, mandated reporter and all requirements of the Pennsylvania Child Protective Services Laws.

Please remit payment to: Apple Fitness Equipmentl412 MajesticView Drive, State College, PA 16801

Facility Agent;_Date:_

Apple Fitness Equipment Agent: Date;

1412 Majestic View Drive, State College, PA 16801Office 814-826-2922 - Fax 814-826-2933

FlTNESS EQJJIPMENTPreventive Maintenance Agreement

Exhibit A Page 1

FacilityAgent: _Date:

Apple Fitness Equipment Agent: Date:


Property/Facility: State College Area High School North andSouth Buildings


Address: 650 Westerly Parkway Email: [email protected] |

City/State/Zip: State College, PA 16801 Phone(s): 814-272-7813 I

Equipment Type Make Model Serial NumberRower Concept II | Concept-IIC 060203/5

Recumbent Cycle Precor

Recumbent Cycle

Upright Bike

Precor

Precor

Upright Bike

ArcTrainer #1

Precor

600A/BCCybex X06-10600A9514N-4349Arc Trainer #1 Cybex 601A/BC X06-04600A9514N-4279Arc Trainer #3 Cybex 602A/BC X06-04600A9514N-4280

Arc Trainer #4 Cybex 603A/BC X06-10600A9514N-4345

Arc Trainer #5 Cybex 604A/BC X06-04600A9514N-4264

Treadmill #1 Precor C956-2/240THR MBH12Q0008Treadmill #2 Precor C956-2/240THR

C956-2/240THR

MBH06Q0012

Treadmill #3 Precor MBH12Q0009

Treadmill #4 Precor C956-2/240THR MBH12Q0004Treadmill #5 Precor C956-2/240THR MBH12Q0005Cross Trainer #1 Precor EFX5461THRSP

Cross Trainer #2 Precor EFX546JTHRSP



Cross Trainer #5 Precor EFX5461THRSP

Cross Trainer #6 Precor EFX546JTHRSP 12G28Q0060

Cross Trainer #7 Precor EFX546iTHRSP 12H08Q0012

Spin Bikeffl Schwinn ICELITE 3502T47764

Spin Bike#2 | Schwinn ICELITE 3502T47913Spin Bike#3 | Schwinn ICELITE 3502T47763

5 LEFITNESS EQUIPMENT

Preventive Maintenance Agreement

Exhibit A Page 2

FacilityAgent:

Apple Fitness Equipment Agent:

Date;

Date:


Property/1-acility: State Coltege Area High School North andSouth Buildings

Contact: DianeSwauger |

Address: 650 Westerly Parkway Email: [email protected] |

City/State/Zip: State College, PA 16801 Phone(s): 814-272-7813 I

Equipment Type Make I Model Serial Number

Spin Bike #4 Schwinn 1 ICELITE 3502T47810

Spin BikeffS Schwinn 1 ICELITE 3502T47865

Spin Bike#6 Schwinn j ICELITE 3502T47911 |SpinBike#7 Schwinn | ICELITE 3502T47909 |Spin BikeffS Schwinn i ICELITE 3502T47787

Spin BikeftS Schwinn | ICELITE 3502T47762 TSpinBikettlO Schwinn 1 ICELITE 3502T47808

SpinBikeffll Schwinn | ICELITE 3502T47788

SpinBike#12 Schwinn ! ICELITE 3502T47761

Jacob'sLadderffl Jacob's Ladder 3204

Jacob's Ladder #2 Jacob's Ladder 3202

Strength Cybex | VR2 Seated Leg Press 4605 X08-050460591-5041 |Strength Cybex [ VR2 Leg Extension 4611 X08-060461191-2620

Strength Cybex I VR2 Prone Leg Curl 4616 X08-070461691-1748

Strength Cybex l VR2 Hip Adduction 4640 X08-060464591-3950

Strength j Cybex I VR2 Hip Abduction 4645 X08-060464591-3949 |Strength | Cybex i VR2 Chest Press 4506 X08-060450691-0899 l

Strength Cybex ] VR2 Overhead Press 4526 X08-060452691-1146 |Strength Cybex | FS Mod Assist (dip) 5345 X08-060534591-3344 |Strength Cybex I VR2 Lat Pull 4516 X08-040451691-1687 |

Strength Cybex | VR2 Row/Rear Delt 4521 X07-250452191-0787 |

FITNESS EQUIPMENTn cvciit.ivc iviaiiii.ci id iii.c <^gi cciiiciii,

Exhibit A Page 3

FacilityAgent:

Apple Fitness Equipment Agent:

Date:

_Date:_


Property/Facility: State Coltege Area High School North andSouth Buildings


Address: 650 Westerly Parkway Email: [email protected]

City/State/Zip: State College, PA 16801 Phone(s): 814-272-7813

Equipment Type Make 1 Model Serial Number

Strength

Strength

Cybex | VR2 Arm Curl 4535 X08-060453591-4060 1Cybex | VR2 Arm Extension 4540 X08-120454091-3580 i

Strength Cybex I VR2 Ab Crunch 4705 X08-120454091-3580 iStrength Cybex I VR2 Back Extension 4711 X08-060471191-1412 iStrength Cybex | 360 Func. Trainer 9100 91009lw201352

-|

Strength I Cybex | Mod Lat Pulldown #1/5601 X09-240560191-5238

Strength Cybex | Mod Lat Pulldown #2 / 5601 X10-020560191-5239 IStrength Cybex | Mod Low Row #1 / 5651 X09-260565191-0778 |Strength Cybex | Mod Low Row #2 / 5651

-X10^.010565191^0:782!

Strength HammerStrength | Jammer

Strength Hoist 1 Angled Leg Press / F355 03-01-001764

Strength Nautilus l 4 Way Neck / 2FWN

Strength Power Lift 1 Belt Squat 10105 Ii

_L

:

State College Area School District Addendum to Service Provider or Supplier (Contractor) Agreement All sections of the Contractor Agreement/Purchase Order, whether verbal or in writing dealing with Indemnification, Insurance and Waiver of Subrogation are hereby replaced with the following: Indemnification The work performed by the Contractor shall be at the risk of the Contractor. To the fullest extent permitted by law, Contractor shall indemnify, defend (at Contractor’s sole expense) and hold harmless the Owner, joint ventures, representatives, members, designees, officers, directors, employees, agents, successors and assigns (“Indemnified Parties”) from and against any and all claims for bodily injury, death or damage to property, demands, damages, actions, causes of actions, suits, losses, judgments, obligations and any liabilities, costs and expenses (including but not limited to investigative and repair costs, reasonable attorneys’ fees and costs) (“Claims”) which result from any act, omission or materials furnished and installed by Contractor or its agents. These indemnity and defense obligations shall apply to any acts or omissions, negligent or willful misconduct of the Contractor, its employees or agents, whether active or passive. Said indemnity and defense obligations shall further apply, whether or not said claims arise out of the concurrent act, omission or negligence of the Indemnified Parties, whether active or passive. Contractor shall not be obligated to indemnify or defend Owner for claims found to be due to the sole negligence or willful misconduct of Indemnified Parties. Contractor’s indemnification and defense obligations hereunder shall extend to Claims occurring after this Agreement is terminated as well as while it is in force, and shall continue until it is finally adjudicated and any and all actions against the Indemnified Parties for such matters which are indemnified hereunder are fully and finally barred by applicable laws. Insurance Upon execution of this Agreement, and prior to the Contractor’s commencing any work or services, the Contractor shall carry commercial general liability insurance naming the Owner as Additional Insureds thereunder. Additional Insured coverage shall apply as primary insurance with respect to any other insurance afforded to Owner. The coverage available to the Owner, as Additional Insureds, shall not be less that $1 million Each Occurrence, $2 million General Aggregate, $2 million Products/Completed Operations Aggregate, and $1 million Personal and Advertising Injury limits. Such insurance shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract). There shall be no endorsement or modification of the Commercial General Liability form arising from pollution, explosion, collapse, underground property damage or work performed by the Contractor. All coverage shall be placed with an insurance company duly admitted in the State of Pennsylvania and shall be reasonably acceptable to the Owner. All Contractors insurance carriers must maintain an A.M. Best rating of A- or better. Coverage shall be afforded to the Additional Insureds whether or not a claim is in litigation. The insurance coverage required in the previous paragraph shall be of sufficient type, scope and duration to ensure coverage for the Owner for liability related to any manifestation date within the applicable statutes of limitation and/or repose which pertain to any work performed by or on behalf of the Owner. Each Certificate of Insurance shall provide that the insurer must give the Owner at least 30 days’ prior written notice of cancellation and termination of the Contractor’s coverage thereunder. Not less than two weeks prior to the expiration, cancellation or termination of any such policy, the Contractor shall supply the Owner with a new and replacement Certificate of Insurance and Additional Insured endorsement as proof

of renewal of said original policy. Said new and replacement endorsements shall be similarly endorsed in favor of the Owner as set forth above. Additionally and prior to commencement of the Work, the Contractor shall provide the Owner with a Certificate of Insurance showing liability insurance coverage for the Contractor for Automobile Liability. In the event any of these policies are terminated, Certificates of Insurance showing replacement coverage shall be provided to the Owner. Coverage limits shall be no less than the following:

Business Automobile Liability Insurance: Written in the amount of not less than $1 million Each Accident. Umbrella Liability Insurance: The coverage shall not be less than $1 million Each Occurrence, $1 million Aggregate. Such insurance shall provide coverage over and above the stated General and Automobile liability limits.

Governing Law Any dispute arising from this agreement has shall be adjudicated in the Centre County, Pennsylvania, Court of Common Pleas in a non-jury format. Contractor Name of Company Apple Fitness Equipment Address 1412 Majestic View Drive State College, PA 16801 Signature _______________________________ Print Name Greg Bartram Owner State College Area School District 240 Villa Crest Drive State College, PA 16801 Signature _______________________________ Print Name _______________________________

board memo, fitness center iii...diane c. swauger, fitness center operator re: fitness equipment...

Documents