board of commissionersboc.macombgov.org/sites/default/files/content...14. new business 15. public...

BOARD OF COMMISSIONERS 1 S. Main St., 9th Floor

Mount Clemens, Michigan 48043 586.469.5125 ~ Fax: 586.469.5993 www.macombBOC.com

FINANCE COMMITTEE

WEDNESDAY, FEBRUARY 26, 2014

FINAL AGENDA

1. Call to Order 2. Pledge of Allegiance 3. Adoption of Agenda, AS AMENDED, TO INCLUDE #8 4. Approval of Minutes dated December 18, 2013 (previously distributed) 5. Chairman’s Comments 6. Public Participation (five minutes maximum per speaker, or longer at the discretion of the Chairperson related only to issues contained on the agenda) 7. Recommendations from 2-24-14 Health & Human Services Committee Meeting: a) Budget Amendment/CSA/DTE Energy Donation ($32,096) (page 1) (attached)

b) 2012 Macomb HOME Consortium Plan Amendment/CSA (page 6) (attached) c) 2013 Macomb HOME Consortium Plan Amendment/CSA (page 15) (attached) 8. Item Waived by Health & Human Services Committee Chair: a) Animal Shelter-Animal Control Services Agreements and Addendum (attached) (page 25) 9. Overview of Michigan Association of Counties (MAC)/Timothy McGuire (page 49) (attached)

MACOMB COUNTY BOARD OF COMMISSIONERS David J. Flynn – Board Chair Kathy Tocco – Vice Chair Mike Boyle – Sergeant-At-Arms

District 4 District 11 District 10 Toni Moceri – District 1 Marvin Sauger – District 2 Veronica Klinefelt – District 3 Robert Mijac - District 5 James Carabelli – District 6

Don Brown – District 7 Kathy Vosburg – District 8 Fred Miller – District 9 Bob Smith – District 12 Joe Sabatini – District 13

FINANCE COMMITTEE FINAL AGENDA FEBRUARY 26, 2014 PAGE 2 10. Information on Economic Vitality Incentive Program (EVIP) – Category 2 (attached) Consolidation of Services for Macomb County (page 50) 11. Adopt Proclamation Commending Anna Goloda – 100th Birthday (offered by Smith) (attached) (page 69) 12. Discussion and Prioritization of Technology and Equipment Projects (IT) (attached) (5-Year Capital Plan) (page 70) 13. Correspondence 14. New Business 15. Public Participation (five minutes maximum per speaker or longer at the discretion of the Chairperson) 16. Adjournment MEMBERS: Miller-Chair, Moceri-Vice-Chair, Boyle, Brown, Carabelli, Flynn, Klinefelt, Mijac, Sabatini, Sauger,

Smith, Tocco and Vosburg

To: David Flynn, Board Chair

Macomb County Executive Mark A. Hackel

From: Pamela J. Lavers, Assistant County Executiver-1--

Date: February 18, 2014

RE: Agenda Item- MCCSA, Budget Amendment for DTE Energy Donation

Mark F. Deldin Deputy County Executive

Attached you will find documentation and a resolution from MCCSA Director, Rhonda Powell, to amend the MCCSA FY 2013-2014 Budget by $32,096 due to the receipt of a donation to MCCSA from DTE Energy.

MCCSA has received a donation of $32,096 from DTE Energy to be used to further local energy related programs, including projects to assist with bill payment, energy conservation, energy education, energy efficient housing and other energy related projects that will benefit the residents -of Macomb County. The funds must be expended by May 31, 2014.

The Executive Office respectfully submits this agenda item for the Commission's consideration and recommends amending the budget for the DTE Energy donation as stated above.

PJL/smf

cc: Steve Gold Rhonda Powell

1

MACOMB COUNTY, MICHIGAN rd~~~~GI@!G,Ji4i~~~~il~~·.s•.!•t~.l~f~;~•-•.~u•J•~~.~~~~

RESOLUTION Resolution to:

Amend the MCCSA FY 2013/14 Budget by $32,096.00 due to the receipt of a donation to MCCSA from DTE Energy.

Additional Background Information (If Needed): -~

MCCSA has received a donation of $32,096 from DTE Energy to be used to further local energy related programs, including projects to assist with bill payment, energy conservation, energy education, energy efficient housing and other energy related projects that will benefit the residents of Macomb County. The funds must be expended by May 31, 2014.

There is no impact on the County's General Fund.

The Michigan Community Action Agency Association (MCAAA) will act as the conduit for this contribution. At the spending deadline ofMay 31, 2014, MCCSA will report to MCAAA on how the funds were used.

MCCSA plans to assist approximately 107 additional customers with utility assistance during the period .

Committee Meeting Date _

2

cbedarTypewritten TextToni Moceri, Chair, Health & Human Services Committee

cbedarTypewritten TextFurther, this budget action addresses budgetary issues only. It does notconstitute the Commission's approval of any County contract. If a contractrequires Commission approval under the County's Contracting Policy or theCounty's Procurement Ordinance, such approval must be sought separately.FORWARD TO THE FINANCE COMMITTEE.*(This language was added by Health & Human Services Committee Chair Moceri.)

cbedarTypewritten TextHealth & Human Services2-24-14

cbedarTypewritten TextFinance2-26-14

COMMUNITY SERVICES AGENCY 21885 Dunham Road, Suite 10 • Clinton Township, Michigan 48036 ~

Phone: (586) 469-6999 • Fax: (586) 469-5530 ~-www. macombgov.org/MCCSA -"""'·- ·--A Comrrunfty ,_, Tzcr

Mark A. Hackel County Executive

February 14, 201 4 Date

Office of County Executive County of Macomb One South Main, 81h Floor Mount Clemens, M l 48043

Macomb County Community Services Agency REQUEST APPROVAL/ ADOPTION OF

Amendment to reflect Donation from DTE Energy to MCCSA

SUBJECT:

Rhonda M . Powell Director

Amend the MCCSA FY 2013/14 Budget by $32,096.00 due to the receipt of a donation to MCCSA from DTE Energy.

IT IS RECOMMENDED THAT THE EXECUTIVE SUBMIT TO THE BOARD:

A request to amend the MCCSA FY 2013/14 Budget by $32,096.00 due to the receipt of a donation to MCCSA from DTE Energy.

PURPOSE I JUSTIFICATION: MCCSA has received a donation of $32,096 from DTE Energy to be used to further local energy related programs, including projects to assist with bill payment, energy conseNation, energy education, energy efficient housing and other energy related projects that will benefit the residents of Macomb County. The funds must be expended by May 31, 2014.

FISCAL IMPACT I FINANCING: There is no impact on the County's General Fund.

MCCSA complies with the Civil Rights Act of 1964, the Michigan Handicappers Civil Rights Act, and the Americans With Disabilities Act of 1990. To inquire about reasonable accommodations for persons with disabilities please contact MCCSA. TOO; 586-469·5962.

3

FACTS AND PROVISION/ LEGAL REQUIREM ENTS:

N/A

CONTRACTING PROCESS:

Amendment to reflect Donation ji-om DTE Energy to MCCSA

Macomb County Community Services Agency

The Michigan Community Action Agency Association (MCAAA) wil l act as the conduit for this contribution. At the spending deadline of May 31, 2014, MCCSA will report to MCAAA on how the funds were used.

IMPACT ON CURRENT SERVICES (PROJECTS) :

MCCSA plans to assist approximately 107 additional customers with utility assistance during the period.

Respectfully submitted,

S(gnoture

Rhonda M. Powell Macomb County Community Services Agency

4

February 10, 2014 'd

21885 Dunham Ste. #10 Clinton Township, Ml 48036

MCCSA Dear Rhonda Powell:

lam Action

to confirm a donation of to MCCSA from DTE. Michigan Community Association will be the conduit for this contribution.

The DTE donation should be used to further local programs and n':l1.trn.orn energy education, energy efficient

that will benefit the of Michigan.

to assist with bill and other energy

DTE should be as a contributor to programs or for which you use their contribution. If you need assistance with logos a community contact, please make Mackenzie Martin of MCAAA. Mackenzie is generally available Monday, afternoons at 517.679.6409 or [email protected].

If you have any on the of the projects or use of the funds, contact me at 517.679.6400.

Please plan to prepare a report on how grant funds were to MCAAA by 31, 2014. The report should be submitted electronically in an MS Word document to Mackenzie Martin at [email protected]. MCAAA may create a report template and will forward that to you if we determine that it will assist us in reporting to OTE.

should include:

How the funds were used Benefit to the local community Estimated number of individuals assisted 2 success stories that resulted from the contribution 2-3 photos to capture the essence of your use of the funds

All the best for your projects!

Sincerely,

Kate White Executive Director

2173 Commons Parkway, Okemos, Ml 48864 • Phone (517) 321-7500 Fax: (517) 321-7504 •I'IYM.mcaaa.org

5



From: Pamela J. Lavers, Assistant County Executivefl--



RE: Agenda Item- MCCSA, 2012 Macomb HOME Consortium Plan Amendment

Attached you will find documentation and a resolution from MCCSA Director, Rhonda Powell, to approve the amendment and submittal of the 2012 Macomb HOME Consortium Consolidated Plan to reflect the reallocation of Community Development Block Grant funds by the Urban County of Macomb in the amount of $265,908.72 and to reflect the allocation of HOME funds totaling $981,448 to identified projects.

The 2012 Plan was approved by the Board on May 17, 2012. The amendment will reallocate $156,769.81 of unused Community Development Block Grant (CDBG) administration funds and $109,138.91 of CDBG program income to Housing Rehabilitation.

The Executive Office respectfully submits this agenda item for the Commission's consideration and recommends approval of the 2012 Macomb HOME Consortium Plan amendment as stated above.

PJL/smf


6

MACOMB COUNTY, MICHIGAN I!IIWri!"-"Jnl!ll!'-"11~"-'


Approve the amendment and submittal of the 2012 Macomb HOME Consortium Consolidated Plan to reflect the reallocation of Community Development Block Grant funds received by the Urban County of Macomb in the amount of $265,908.72 and to reflect the allocation of HOME funds totaling $981,448.00 to identified projects.

Additional Background Information (If Needed):

The 2012 Plan was approved by the Board on May 17, 2012. The amendment will reallocate $156,769.81 of unused Community Development Block Grant (CDBG) administration funds and $109,138.91 of CDBG program .income to Housing Rehabilitation.

In addition, at the time of the preparation of the 2012 Plan, projects for the HOME funds had not been finalized. Instead of allocating funds to specific projects, the plan stated that 2012 funds would be used for "other housing projects". The Consortium comprised of the Urban County of Macomb, Clinton Township, and the Cities of Roseville and Sterling Heights, has now determined the allocation of those funds as follows:

Roseville- Housing Rehabilitation: $104,361.00 Consortium Members- Acquisition, Rehabilitation, and Resale of homes for resale to income eligible households (Macomb County Habitat for Humanity): $713,022.00 Macomb County- Housing Rehabilitation: $164,065.00

Committee Meeting Date

7

cbedarTypewritten TextToni Moceri, Chair, Health and Human Services Committee



February 6, 2014 Date

Office of County Executive County of Macomb One South Main, 81h Floor Mount Clemens, Ml 48043


REQUEST APPROVAL/ ADOPTION OF

2012 Macomb HOME Consortium Plan Amendment

SUBJECT:


IT IS RECOMMENDED THAT THE EXECUTIVE SUBMIT TO THE BOARD:

To approve the amendment and submittal of the 2012 Macomb HOME Consortium Consolidated Plan to reflect the reallocation of Community Development Block Grant funds received by the Urban County of Macomb in the amount of $265,908.72 and to reflect the allocation of HOME funds totaling $981,448.00 to identified projects.

PURPOSE I JUSTIFICATION: The 2012 Plan was approved by the Board on May 17, 2012. The amendment will reallocate $156,769.81 of unused Community Development Block Grant (CDBG) administration funds and $109,138.91 of CDBG program income to Housing Rehabilitation.

In addition, at the time of the preparation of the 2012 Plan, projects for the HOME funds had not been f1nalized. Instead of allocating funds to specific projects, the plan stated that 2012 funds would be used for "other housing projects". The Consortium comprised of the Urban County of Macomb, Clinton Township, and the Cities of Roseville and Sterling Heights, has now determined the allocation of those funds as follows:

Roseville- Housing Rehabilitation: $104,361.00 Consortium Members- Acquisition, Rehabilitation, and Resale of homes for resale to income eligible households (Macomb County Habitat for Humanity): $713,022.00 Macomb County- Housing Rehabilitation: $164,065.00

FISCAL IMPACT I FINANCING: Funds were previously approved. The proposed amendment will have no impact on the County's general fund.

8

FACTS AND PROVISION/ LEGAL REQUIREMENTS:

CDBG funds are administered through the Urban County of Macomb.



HOME funds are received through the Macomb HOME Consortium (MHC) which is comprised of the Urban County of Macomb (lead agency), Clinton Township, and the Cities of Roseville and Sterling Heights.

CONTRACTING PROCESS: The proposed amendment appeared in the Macomb Daily on January 29, 2014 and is available for review at http://macombtoday/MCCSA/index.htm, as well as the Clinton Township, Roseville, and Sterling Heights Municipal Offices. Public comments will be accepted through 5:00pm on February 28, 2014. The Public Hearing will take place on February 18, 2014.

The proposed amendment includes an allocation of HOME funds in the amount of $713,022.00 to Macomb County Habitat for Humanity for the purpose of acquisition, rehabilitation, and resale of single family residential Housing to income eligible families. The members of the MHC awarded this funding through a Request for Proposals (RFP) issued on November 7, 2012. The award of the funding was delayed until the actual amount of available funding was determined. A contract for services between the MHC and Macomb County Habitat for Humanity will be executed upon Board approval of the proposed amendment.

IMPACT ON CURRENT SERVICES (PROJECTS):

No impact on current services or projects.


Rhonda M. Powell, Director Macomb County Community Services Agency

2 1 Page

9

CONTRACT REVIEW ROUTING FORM ORIGINATING DEPARTMENT INFORMATION

Department Leader: Department: Date:

Rhonda Powell MCCSA 02/06/2014 Contract Contact Person: Contact Phone Number: NOTE: Contracts are returned interoffice mail unless specified below:

Karen Frasard 469-6999 ~Call Karen for Pick Up: # 9-6999 CONTACT I PROGRAM INFORMATION

Contract I Program Title: GRANT Return By Date:

2012 Macomb HOME Consortium Plan Amendment DAgreement Funded

1 . DE PAR

OFFICE OF CONTRACT MANAGEMENT

Verified - SEND TO RISK MANAGEMENT

•

2. RISK MANAGEMENT-

tf Approved D Approved with changes

SEND TO FINANCE DEPARTMENT

~ Approved

D Approved with changes

SEND TO CORPORATION COUNSEL

~ Approved SEND TOOCE

D Approved with changes RETURN TO

CONTRACT MANAGEMENT

(~:r Approved

D SOC Review Required


CONTRACT MANAGEMENT

() I~ ~. ~lA.J'(;v\_

Authorized Signature

D Rejected - Return to requesting Department

~~~~~~:~ --~_/__,_(..._0 _,_/ _,__( i~-- ilsk Management & Sa1ety

Date

"C RECEIVED Q) > 'Qi u Q) " a:: a.

FEB 11 2014 - E c -E(J) t:: MACOMB COUNlY 'Qi u Q) " t- ~b a:: a. - E c -E(J) t:: RECEIVED

l~ :u~ Mark A. Hackel County Execvlivt

Department Leader:


Department: Date:


Karen Frasard 469-6999 I8J Call Karen for Pick Up: # 9-6999 CONTACT I PROGRAM INFORMATION

Contract I Program Title: GRANT

0 Agreement

IE! Funded

DEPT. Code:

2012 Macomb HOME Consortium Plan Amendment Vendor Number (if known): Vendor Name:

Vendor Disclosure Form Attached:

D Yes

D No Original Contract Amount: Amendment Amount: Total Amended Contract Amount: Funding Source - Org Key I Object- (If known):

$ $ $ 0.00 Contract Begin Date: Amendment Date: Contract End Date: Targeted Committee Date:

Contract: If Renewal or Amendment, what terms have changed (if any): Amendment Number: r- New 1- Renewal "" Amendment Contract Bid: If not bid out, please explain: Lowest Bid : If not lowest bid, please explain:

D Yes 0 No Bid Number: How many bidders responded?

D Yes 0 No

Winning bidder Macomb County Enterprise:

D Yes D No - Explain:

Contract I Program Synopsis:

The 2012 Plan was approved by the Board on May 17, 2012. The amendment will reallocate $156,769.81 of unused Community Development Block Grant (CDBG) administration funds and $109,138.91 of CDBG program income to Housing Rehabilitation .

In addition, at the time of the preparation of the 2012 Plan, projects for the HOME funds had not been finalized . Instead of allocating funds to specific projects, the plan stated that 2012 funds would be used for "other housing projects". The Consortium comprised of the Urban County of Macomb, Clinton Township, and the Cities of Roseville and Sterling Heights, has now determined the allocation of those funds as follows:

Roseville - Housing Rehabilitation: $104,361 .00 Consortium Members- Acquisition, Rehabilitation , and Resale of homes for resale to income eligible households (Macomb County Habitat for Humanity): $713,022.00 Macomb County- Housing Rehabilitation : $164,065.00

The proposed amendment includes an allocation of HOME funding in the amount of $713,023.00 to Macomb County Habitat for Humanity for the purpose of acquisition, rehabilitation , and resale of single family residential housing to income eligible homebuyers. The members of the MHC awarded this funding through a Request for Proposals (RFP) issued November 7, 2012. The award of the funding was delayed until the actual amount of available funding was determined. A contract for services between the MHC and Macomb County Habitat for Humanity will be executed upon Board approval of the proposed amendment.

OTHER CONTRACT INFORMATION

0 C ONTRACT REQUIRES SIGNATURE OF COUNTY EXECUTIVE ONLY. DESIGNEE SIGNATURE WILL NOT BE ACCEPTED.

PLEASE CHECK APPROPRIATE ITEM BELOW (IF APPLICABLE):

D 1. D 2. D D D D []

3.

4.

5. 6. 7.

AWARDING A CONTRACT OF $35,000 OR MORE FOR SERVICES, SUPPLIES, MATERIALS, EQUIPMENT OR REAL ESTATE. A WARDING A CONTRACT OF $100,000 OR MORE FOR CONSTRUCTION. AWARDING A CONTRACT MODIFICATION EXCEEDING 10% OF THE ORIGINAL APPROVED CONTRACT AMOUNT. AWARDING A CONTRACT THAT EXCEEDS 5 YEARS IN LENGTH. EMPLOYER PAID FRINGE BENEFITS.

C OLLECTIVE BARGAINING AGREEMENTS.

INTERGOVERNMENTAL A GREEMENTS AS DEFINED BY C HARTER SECTION 3.1 .

11

COUNTY OF MACOMB

DEPARTMENT OF PLANNING AND ECONOMIC DEVELOPMENT

SUBSTANTIAL AMENDMENT

FY 2012-2013 MACOMB HOME CONSORTIUM ANNUAL ACTION

PLAN

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM HOME INVESTMENT PARTNERSHIPS PROGRAM

12

On May 22, 2012, the Urban County of Macomb submitted the Macomb HOME Consortium's fiscal year (FY) 2012-13 Annual Action Plan (Plan) to the U.S. Department of Housing and Urban Development (HUD). This Plan identified FY 2012-13 projects and funding amounts for the Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) programs. These grants fund affordable housing, community improvements, public services, and services for specific-needs populations.

The original plan for the Community Development Block Grant funds allocated $266,000.00 for Planning and Administration and anticipated $0.00 in program income. The actual total for Planning and Administration for the 2012-2013 program year was $109,230.19 leaving a remainder of $156,769.81 available for projects. The residual Planning and Administration funds were the result of vacant positions during the 2012-13 program year. The County also received unanticipated program income in the amount of$109,138.91.

The County's Citizen Participation Plan requires a substantial amendment for any change in the plan that exceeds 10% of the current year's grant. The total of the available funding exceeds the threshold and therefore a substantial amendment has been prepared.


Since 1985, Macomb County Community Development has assisted 1,341 properties through the Single Family Housing Rehabilitation Program (rehab). Unfortunately, this program was suspended during the 2008/09 program year due to time constraints related to the expenditure of the grant funds received through the Housing and Economic Recovery Act of 2008 (NSP-1 ), American Recovery and Reinvestment Act of 2009 (CDBG-R & HPRP), and the Dodd-Frank Wall Street Reform and Consumer Protection Act of 2010 (NSP-3). Very soon, most of the projects funded through these grants will be completed which will provide the option to revive the rehab program. Based on the number of homeowner inquiries received, the need for a rehab program in Macomb County exists. The substantial amendment provide the funding necessary to begin the rehab program.

Housing Rehabilitation: includes labor, materials, and other costs related to home rehabilitation such as rehabilitation counseling, energy auditing, preparation of work specifications, loan processing, inspections, and other services related to assisting those seeking to participate in rehabilitation activities authorized under this section, under section 312 of the Housing Act of 1964, as amended, under section 810 of the Act, or under section 17 of the United States Housing Act of 1937;

The program will be administered by the Macomb County Community Services Agency -Community Development staff and serve eligible homeowners within the County of Macomb with the exception of St. Clair Shores, Clinton Township, Roseville, Sterling Heights, and Warren.

13

Overall Budget Reconciliation:

Urban County of Macomb Community Development Block Grant (CDBG)

2012 CDBG Annual 2012 CDBG Substantial Action Plan Amendment

2012 Grant $1,583,935.00 $1,583,935.00 Prior Year Funds $90,065.00 $90,065.00 Program Income $0.00 $109,138.91 Total Available Funding $1,674,000.00 $1,783,138.91

2012 CDBG Annual 2012 CDBG Action Plan Allocation Substantial

Amendment Allocation

Community Projects $1,383,000.00 $1,383,000.00 County Planning & Administration $266,000.00 $109,230.19 CoC Strategic Planning $25,000.00 $25,000.00 Housing Rehabilitation $0.00 $265,908.72 TOTAL $1,674,000.00 $1 '783,138.91

At the time of the preparation of this Plan, projects for the HOME funds had not been finalized. Instead of allocating funds to specific projects, the Plan stated that 2012 funds would be used for one or more of the following purposes: 1) Substantial rehabilitation of property owned and occupied by residents in the Urban County's jurisdiction. 2) Furthering the rehabilitation oftax-reverted foreclosed homes acquired by for-profit or non-profit developers for resale to income-eligible households. 3) Furthering the acquisition and repair of homes to be rented to disabled adults. 4) First month rent and security deposits for income-eligible households who need the assistance to move into rental housing. It is also possible that funds awarded under alternative #4 could be used for tenant-based rental assistance. 5) Supporting the Oakwood Manor Senior Living development in the City of Eastpointe.

The Consortium has now determined the allocation ofthe remaining funds as follows: HOME Annual Action HOME Substantial 2012 Plan Allocation 2012 Amendment

Allocation Administration $109,050.00 $109,050.00 Macomb HOME Consortium- $981,448.00 $0.00 Uncommitted Roseville - Housing Rehabilitation $0.00 $104,361.00 Consortium Members - Acquisition $0.00 $713,022.00 & rehab of homes for resale to income eligible households (Habitat for Humanity- CHDO Set-Aside) Macomb County- Housing $0.00 $164,065.00 Rehabilitation TOTAL $1,090,498.00 $1,090,498.00

The proposed HOME activities will take place within the jurisdiction of the Macomb HOME Consortium which includes all Macomb County Communities with the exception of St. Clair Shores and the City of Warren.

14



From: Pamela J. Lavers, Assistant County Executiveff-


Mark F. Deldin Deputy County E"Xecutive

RE: Agenda Item - MCCSA, 2013 Macomb HOME Consortium Plan Amendment

Attached you will find documentation and a resolution from MCCSA Director, Rhonda Powell, to approve the amendment and submittal of the 2013 Macomb HOME Consortium Consolidated Plan to reflect the allocation of Community Development Block Grant funds by the Urban County of Macomb in the amount of $197,993 and to reflect the allocation of HOME funds totaling $933,763 to identified projects.

The 2013 Plan was approved by the Board on July 25, 2013. The amendment will allocate $147,993 of previously uncommitted Community Development Block Grant (CDBG) funds and $50,000 of anticipated CDBG program income to Housing Rehabilitation.

The Executive Office respectfully submits this agenda item for the Commission's consideration and recommends approval of the 2013 Macomb HOME Consortium Plan amendment as stated above.

PJL/smf


15


Approve the amendment and submittal of the 2013 Macomb HOME Consortium Consolidated Plan to reflect the allocation of Community Development Block Grant funds by the Urban County of Macomb in the amount of $197,993.00 and to reflect the allocation of HOME funds totaling $933,763.00 to identified projects.

Additional Background Information (If Needed):

The 2013 Plan was approved by the Board on July 25, 2013. The amendment will allocate $147,993.00 of previously uncommitted Community Development Block Grant (CDBG) funds and $50,000.00 of anticipated CDBG program income to Housing Rehabilitation.

At the time of the preparation of the 2013 Plan, $783,763.00 of HOME funds were left uncommitted. In addition, the plan did not include anticipated program income. Instead of allocating funds to specific projects, the plan stated that 2013 funds would be used for "other housing projects". The Consortium comprised of the Urban County of Macomb, Clinton Township, and the Cities of Roseville and Sterling Heights, has now determined the allocation of those funds, in addition to $150,000 in anticipated program income as follows:

Roseville- Housing Rehabilitation: $103,228.00 Consortium Members- Acquisition, Rehabilitation, and Resale of homes for resale to income eligible households: $370,668.00 Macomb County- Housing Rehabilitation: $459,867.00

Committee Meeting Date

16

cbedarTypewritten TextToni Moceri, Chair, Health and Human Services Committee



February 6, 2014

Date

Office of County Executive County of Macomb One South Main, gth Floor Mount Clemens, Ml 48043


REQUEST APPROVAL/ ADOPTION OF


SUBJECT:


IT IS RECOMMENDED THAT THE EXECUTIVE SUBMIT TO THE BOARD: To approve the amendment and submittal of the 2013 Macomb HOME Consortium Consolidated Plan to reflect the allocation of Community Development Block Grant funds by the Urban County of Macomb in the amount of $197,993.00 and to reflect the allocation of HOME funds totaling $933,763.00 to identified projects.

PURPOSE I JUSTIFICATION: The 2013 Plan was approved by the Board on July 25, 2013. The amendment will allocate $147,993.00 of previously uncommitted Community Development Block Grant (CDBG) funds and $50,000.00 of anticipated CDBG program income to Housing Rehabilitation.

At the time of the preparation of the 2013 Plan, $783,763.00 of HOME funds were left uncommitted. In addition, the plan did not include anticipated program income. Instead of allocating funds to specific projects, the plan stated that 2013 funds would be used for "other housing projects". The Consortium comprised of the Urban County of Macomb, Clinton Township, and the Cities of Roseville and Sterling Heights, has now determined the allocation of those funds, in addition to $150,000 in anticipated program income as follows:

Roseville- Housing Rehabilitation: $103,228.00 Consortium Members- Acquisition, Rehabilitation, and Resale of homes for resale to income eligible households: $370,668.00 Macomb County- Housing Rehabilitation: $459,867.00

FISCAL IMPACT I FINANCING: Funds were previously approved. The proposed amendment will have no impact on the County's general fund.

17

FACTS AND PROVISION/ LEGAL REQUIREMENTS:

CDBG funds are administered through the Urban County of Macomb.



HOME funds are received through the Macomb HOME Consortium (MHC) which is comprised of the Urban County of Macomb (lead agency), Clinton Township, and the Cities of Roseville and Sterling Heights.

CONTRACTING PROCESS: The proposed amendment appeared in the Macomb Daily on January 29, 2014 and is available for review at http://macombtoday/MCCSA/index.htm, as well as the Clinton Township, Roseville, and Sterling Heights Municipal Offices. Public comments will be accepted through 5:00 pm on February 28, 2014. The Public Hearing will take place on February 18, 2014.

IMPACT ON CURRENT SERVICES (PROJECTS):

No impact on current services or projects.


Signature

Rhonda M. Powell, Director Macomb County Community Services Agency

21 Page

18





Contract I Program Title: GRANT Return By Date:

2013 Macomb HOME Consortium Plan Amendment DAgreement I Funded

'~Verified- SEND TO RISK MANAGEMENT

NOTES:

2. RISK MANAGEMENT-

{!1 Approved D Approved with changes

SEND TO FINANCE DEPARTMENT

~ Approved D Approved with changes

SEND TO CORPORATION COUNSEL

It! Approved SEND TOOCE


CONTRACT MANAGEMENT

~Approved

D BOC Review Required


CONTRACT MANAGEMENT

D Rejected - Return to requesting Department

I~~~~~~~~~~ Q)2

__ P_.:_(_,_( -"-,0

1--1/ (.___,i,.____f Risk Management & Safety Date

lRECEIVED Q) .. a: a. ~ ~ FEB 11 2014

I ECil

c2 I I? I y l MACOMB COUNTY _.:::::....:_..:....._ __ --1... ___ ~ FINANCE

~ RECEIVED ·a; u

~ g- FEB 1 8 2014 ai.E ECil

cJ I/~/!Y i CORPORATION COUNSEL --~~~o~a+re-------- 0

EXECUTIVE OFFICE

1

RECEIVED

19





Contract I Program Title: GRANT DEPT. Code:

2013 Macomb HOME Consortium Plan Amendment ~:~~:::ent Vendor Number (if known): Vendor Name:

Vendor Disclosure Form Attached:

DYes

D No Original Contract Amount: Amendment Amount: Total Amended Contract Amount: Funding Source- Org Key I Object- (If known):

$ $ $ 0.00 Contract Begin Date: Amendment Date: Contract End Date: Targeted Committee Date:

Contract: If Renewal or Amendment, what terms have changed (if any): Amendment Number: I"" New ~I Renewal ~ Amendment Contract Bid: If not bid out, please explain: Lowest Bid: If not lowest bid, please explain:

D Yes

D No D Yes

D No Bid Number: How many bidders responded? Winning bidder Macomb County Enterprise:

D Yes D No - Explain:

Contract I Program Synopsis:

The 2013 Plan was approved by the Board on July 25,2013. The amendment will allocate $147,993.00 of previously uncommitted Community Development Block Grant (CDBG) funds and $50,000.00 of anticipated CDBG program income to Housing Rehabilitation.

At the time of the preparation of the 2013 Plan, $783,763.00 of HOME funds were left uncommitted. In addition , the plan did not include anticipated program income. Instead of allocating funds to specific projects, the plan stated that 2013 funds would be used for "other housing projects". The Consortium comprised of the Urban County of Macomb, Clinton Township, and the Cities of Roseville and Sterling Heights, has now determined the allocation of those funds, in addition to $150,000 in anticipated program income as follows:

Roseville - Housing Rehabilitation: $1 03,228.00 Consortium Members- Acquisition, Rehabilitation, and Resale of homes for resale to income eligible households: $370,668.00 Macomb County- Housing Rehabilitation: $459,867.00

OTHER CONTRACT INFORMATION

0 CONTRACT REQUIRES SIGNATURE OF COUNTY EXECUTIVE ONLY. DESIGNEE SIGNATURE WILL NOT BE ACCEPTED.

PLEASE CHECK APPROPRIATE ITEM BELOW (IF APPLICABLE):

[j 1. AWARDING A CONTRACT OF $35,000 OR MORE FOR SERVICES, SUPPLIES, MATERIALS, EQUIPMENT OR REAL ESTATE. [j 2. AWARDING A CONTRACT OF $100,000 OR MORE FOR CONSTRUCTION. D D D 0 []

3. AWARDING A CONTRACT MODIFICATION EXCEEDING 10% OF THE ORIGINAL APPROVED CONTRACT AMOUNT. 4. AWARDING A CONTRACT THAT EXCEEDS 5 YEARS IN LENGTH. 5. EMPLOY!;:R PAID FRINGE BENEFITS. 6. COLLECTIVE BARGAINING AGREEMENTS. 7. INTERGOVERNMENTAL AGREEMENTS AS DEFINED BY CHARTER SECTION 3.1.

20

COUNTY OF MACOMB

DEPARTMENT OF PLANNING AND ECONOMIC DEVELOPMENT


FY 2013-14 MACOMB HOME CONSORTIUM ANNUAL ACTION

PLAN

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM HOME INVESTMENT PARTNERSHIPS PROGRAM

21

On July 26, 2013 the Urban County of Macomb submitted the Macomb HOME Consortium's fiscal year (FY) 2013-14 Annual Action Plan (Plan) to the U.S. Department of Housing and Urban Development (HUD). This Plan identified FY 2013-14 projects and funding amounts for the Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) programs. These grants fund affordable housing, community improvements, public services, and services for specific-needs populations.

The original plan left $147,993.00 in CDBG funds unprogrammed and anticipated $0.00 in program income. Based on prior year receipts, the plan should have included anticipated program income in the amount of $50,000.00.

The County's Citizen Participation Plan requires a substantial amendment for any change in the plan that exceeds 10% of the current year's grant. The total of the funds involved in this amendment exceeds the threshold and therefore a substantial amendment has been proposed.


Since 1985, Macomb County Community Development has assisted 1,341 properties through the Single Family Housing Rehabilitation Program. Unfortunately, this program was suspended during the 2008/09 program year due to time constraints related to the expenditure of the grant funds received through the Housing and Economic Recovery Act of 2008 (NSP-1 ), American Recovery and Reinvestment Act of 2009 (CDBG-R & HPRP), and the Dodd-Frank Wall Street Reform and Consumer Protection Act of2010 (NSP-3). Very soon, most ofthe projects funded through these grants will be completed which will provide the option to revive the rehab program. Based on the number of homeowner inquiries received, the need for a housing rehabilitation program in Macomb County exists. The substantial amendment will allocate funding to two new activities to address this need: 1) Housing Rehabilitation

Housing Rehabilitation: includes labor, materials, and other costs related to home rehabilitation such as rehabilitation counseling, energy auditing, preparation of work specifications, loan processing, inspections, and other services related to assisting those seeking to participate in rehabilitation activities authorized under this section, under section 312 of the Housing Act of 1964, as amended, under section 810 of the Act, or under section 17 of the United States Housing Act of 1937;

The program will be administered by the Macomb County Community Services Agency -Community Development staff and will serve eligible homeowners within the County of Macomb with the exception of St. Clair Shores, Clinton Township, Roseville, Sterling Heights, and Warren.

22


Urban County of Macomb Community Development Block Grant (CDBG)

2013 CDBG Annual 2013 CDBG Substantial Action Plan Amendment

2013 Grant $1,669,898.00 $1,669,898.00 Anticipated Program Income $0.00 $50,000.00 Total Available Funding $1,669,898.00 $1,719,898.00

2013 CDBG Annual 2013 CDBG Action Plan Activity Substantial

Funding Amendment Activity Funding

Community Projects $1 ,201 ,905.00 $1,201,905.00 County Planning & $299,000.00 $299,000.00 Administration CoC Strategic Planning $21,000.00 $21,000.00 County Unprogrammed $147,993.000 $0.00 Housing Rehabilitation $0.00 $197,993.00 TOTAL $1,669,898.00 $1,719,898.00

At the time that the plan was submitted $783,763.00 of HOME funds, remained unprogrammed. In addition, the plan did not take into consideration the receipt of program income which is estimated to be $150,000.00 for the 2013-2014 program year. The Consortium has now determined the allocation of the remaining funds and anticipated program income as follows:


Macomb HOME Consortium HOME Program Funds

2013HOME 2013HOME Annual Action Plan Substantial

Amendment 2013 Grant $1,078,665.00 $1,078,665.00 Anticipated Program Income $0.00 $150,000.00 Total Available Funding $1,078,665.00 $1,228,665.00

23

2013 HOME Annual 2013HOME Action Plan Activity Substantial

Funding Amendment Activity Funding

Administration $107,867.00 $107,867.00 Clinton Twp -New construction $106,000.00 $106,000.00 for sale to income eligible households (Habitat for Humanity- CHDO Set-Aside) Clinton Twp - Rehabilitation of $81,035.00 $81,035.00 owner occupied homes Roseville - Rehabilitation of $0.00 $103,228.00 owner occupied homes Consortium Members - $0.00 $370,668.00 Acquisition & rehab of homes for resale to income eligible households (includes CHDO Set-Aside) Urban County- Rehabilitation $0.00 $459,867.00 of owner occupied homes Un-programmed $783,763 $0.00 TOTAL $1,078,665.00 $1,228,665.00

The proposed HOME activities will take place within the jurisdiction of the Macomb HOME Consortium which includes all Macomb County Communities with the exception of St. Clair Shores and the City of Warren.

24

To:

From:

David Flynn, Board Chair


Pamela J. Lavers, Assistant County Executivef{-



RE: Agenda Item -Animal Shelter-Animal Control Services Agreements and Addendum

Attached you will find four documents and a resolution from Chief Animal Control Officer, Jeffrey Randazzo, the first is to approve three Agreements for Macomb County Animal Control Services and the second is to approve an Addendum to the Agreement for Macomb County Animal Control Services for St. Clair Shores.

These are standard Agreements for Animal Control Services with local municipalities which have been in existence for many years. The document was prepared by Corporation Counsel. The attached addendum is specific to St. Clair Shores only in order to address an immediate need.

The Executive Office respectfully submits this agenda item for the Commission's consideration and recommends approval of the three Animal Control Services Agreements and the Addendum as stated above.

PJL/smf

cc: Mark Deldin Jeffrey Randazzo

25

MACOMB COUNTY, MICHIGAN

rmt-!-lt!ill·lii~I'I··I·M~i!lil:!.£1

AGREEMENT FOR MACOMB COUNTY ANIMAL CONTROL SERVICES

THIS AGREEMENT is entered into the 1st day of January, 2014 between

Macomb County Animal Control, an agency of the County of Macomb, and the City of St.

Clair Shores, ("City").

WHEREAS, the City is desirous of transporting, transferring custody of and

impounding pets and/or animals from time to time to Macomb County Animal Control

("Animal Control"), and

WHEREAS, it is the mutual intent of the parties that if the City transfers custody

of and/or impounds pets or animals to Animal Control, and if Animal Control agrees to

accept the pets or animals, that the parties establish policies and procedures as well as a

valuable consideration to be paid to Animal Control for keeping, care, maintenance,

feeding and/or disposal of the pets and/or animals;

THEREFORE, it is agreed between the parties as follows:

1. Holding Times: Stray dogs and cats without identification noting the owner's

address or without some type of identification that leads to an owner's address will be

held for four days. Animals with identification noting the owner's address or

identification that leads to an owner's address (e.g., collar, microchip, tattoo, dog

license), will be held for seven days from the date the required written notice is sent to

the owner alerting the owner the animal is at the shelter.

Day: shall mean a calendar day regardless of the days the shelter is actually open. "Day"

would not include the first day of acquisition. If an animal only wearing a collar was

received by a shelter on a Saturday, the animal will be held for four days until the

following Friday, assu.ming no holidays fell during that week. Owner surrendered

animals, or animals which are ill or injured to the extent that holding the animals would

27

result in undue suffering, are not subject to a holding time. Animal Control will not

accept owner surrenders unless all paperwork is completed in full, including but not

limited to address, phone number, and driver license number.

2. The City shall pay to Animal Control within 45 days of billing the following sums of

money for the following services rendered by Animal Control to the City:

a. For each dead pet or animal turned over to Animal Control, the City shall

pay the sum of Ten ($1 0.00) Dollars.

b. For each give up pet or animal turned over to Animal Control, the City shall

pay the sum of Thirty ($30.00) Dollars.

c. For each pet or animal requiring 1 0-day quarantine, the City shall pay the

sum of Two-hundred and Twenty-five Dollars ($225.00). Beyond the 10-day

quarantine, the daily rate shall apply.

d. For each stray pet or animal turned over to Animal Control, the City shall

pay the sum of Twenty ($20.00) Dollars per day per pet or animal for the keeping.

of, care, maintenance, and/or feeding of the pet or animal. One day shall be

construed to mean any period of time up to 24 hours. Any time over and above

24 hours (but less than 48 hours) shall be construed to be an additional day. Each

additional24 hour period shall be charged at Twenty ($20.00) Dollars, per day.

Additional expenses incurred by the Animal Shelter for care of livestock and/or

exotics shall be reimbursed by the City.

e. For any treatment rendered to a pet or animal turned over to Animal

Control, the City shall pay to Animal Control the reasonable cost of the

treatment.

28

f. The City shall reimburse Animal Control for overtime paid to an

Animal Control employee by the County of Macomb per the rate established by

the collective bargaining agreement governing the employee for impound

processing requiring an Animal Control employee to be called in during hours

other than normal working hours or staying past the end of the employee's shift.

g. The City agrees to reimburse Animal Control the sum of Sixty-six ($66.00)

Dollars for the transportation, cost and preparation of suspected rabies

specimens.

h. For each call requiring the use of tranquilizer equipment, the City shall pay

the sum of One Hundred fifty ($150.00) Dollars.

3. No animal with injuries requiring immediate veterinary care, e.g. animals with

taser prongs attached or animals injured by a motor vehicle, will be accepted by Animal

Control. It is the responsibility of the City to obtain veterinary treatment before

bringing the animal to Animal Control.

4. The City shall promptly report all animal bites and communicable diseases to

Animal Control and the Macomb County Health Department on forms provided by Animal

Control. Further, the City shall conduct all animal bite follow-up activities and report

the results to Animal Control and the Health Department as soon as the information is

available.

5. The City shall pay to Animal Control the monies as set forth above for the

services, whether such services are requested by the City's elected officials, appointed

or hired officials, police officers, code enforcement officers, deputies, representatives,

agents or any City employee acting with actual or apparent authority on behalf of the

City.

29

6. The City shall pay Animal Control the monies as set forth above for every day the

pets or animals are kept or treated at Animal Control, regardless of the reason that the

pet or animals are brought to Animal Control. These reasons include, but are not limited

to:

Stray pets or animals picked up by the City.

Pets or animals turned over to Animal Control as a result of a Court

order.

Pets or animals turned over to Animal Control resutting from a criminal

investigation.

Pets or animals turned over to Animal Control which have been removed

from a home and/or owner due to animal cruelty, abandonment, or any

reason for which the City has removed them and turned them over Animal

Control.

Pets or animals being held as evidence in a criminal case, or possible

criminal case, whether such case is pending or not and/or whether such

case is being prosecuted locally or by the County Prosecutor's Office.

7. Unless otherwise provided by law, as of January 1, 2014, Animal Control will not

accept healthy, stray or feral cats from the City unless the City participates in Animal

Control's shelter, neuter, and return program.

8. The City agrees that its employees, including but not limited to, animal control

officers, code enforcement officers, police officers, or other representative or agents

of the City shall not interfere with the internal operations of Animal Control. The

City's employees shall follow all rules regarding the internal practices of Animal

Control, including, but not limited to, not accessing areas of Animal Control that are

restricted to Macomb County employees only. If a City employee interferes with the

operations of Animal Control, this contract may, at the discretion of the Director of

Animal Control, be terminated upon 30 days' written notice. It is further agreed that

Animal Control shall not supply to the City supplies.

9. Notwithstanding any other provision of this Agreement, it is agreed by the parties,

30

that Animal Control has the right to deny and has no obligation to accept any pets or

animals brought to Animal Control for care, maintenance, feeding and/or treatment.

The purpose of this Agreement is to set service fees to be paid by the City to Animal

Control and not to establish an obligation on the part of the City to bring a certain

number of pets or animals to Animal Control or for Animal Control to be obligated to

accept the pets or animals.

10. The County of Macomb, at its discretion, has the right to adjust the service fees to

be paid by the City; provided, however, that any change in the fees shall not take effect

until thirty (30) days after the mailing or delivery of written notice to the City.

Thereafter, the City shall be bound by the adjusted rate for any pets or animals which

are thereafter brought to Animal Control or which are at Animal Control when the

adjusted rate becomes effective.

11. All liability to third parties arising out of activities to be performed by a party

under the terms of this agreement shall be the responsibility of that party if the liability

is caused by, or arises out of, the action, or failure to act, on the part of the party or

anyone directly or indirectly employed by the party.

In the event that liability to third parties arises as a result of activities conducted

jointly by the City and Animal Control in fulfillment to their responsibilities under this

Agreement, such liability shall be borne by the City and Animal Control in relation to

each party's responsibilities under these joint activities.

Nothing contained in this Agreement shall be construed as a waiver of any

governmental immunity by Macomb County, Macomb County Animal Control, the City,

their agencies or employees as provided by statute or court decisions.

31

IN WITNESS WHEREOF, the parties have set their hands the day and date

aforementioned.

COUNTY OF MACOMB

By: l-Ib- 'L\ By: ------,--'--------Phillip A. Ludos Mark F. Deldin, City Manag-er Deputy Macomb County Executive

32



Macomb County Animal Control, an agency of the County of Macomb, and the City of

Eastpointe, ("City").


impounding pets and/or animals from time to time to Macomb County Animal Control


WHEREAS, it is the mutual intent of the parties that if the City transfers custody

of and/or impounds pets or animals to Animal Control, and if Animal Control agrees to

accept the pets or anima.ls, that the parties establish policies and procedures as well as a


feeding and/ or disposal of the pets and/ or animals;





identification that leads to an owner's address (e.g., coUar, microchip, tattoo, dog



Day: shaH mean a calendar day regardless of the days the shelter is actually open. "Day"



following Friday, assuming no holidays fell during that week. Owner surrendered


33







pay the sum of Ten ($10.00) Dollars.



c. For each pet or animal requiring 10~day quarantine, the City shall pay the

sum of TwoMhundred and TwentyMfive Dollars ($225.00). Beyond the 1 0-day



pay the sum of Twenty ($20.00) Dollars per day per pet or animal for the keeping

of, care, maintenance, and/or feeding of the pet or animaL One day shall be




Additional expenses incurred by the Animal Shelter for care of livestock and/ or




treatment.

34

f. The City shall reimburse Animal Control for overtime paid to an

Animal Control employee by the County of Macomb per the rate established by

the collective bargaining agreement governing the employee for impound

processing requiring an Animal Control employee to be called in during hours

other than normal working hours or staying past the end of the employee·~_shift . .. - -, \t--..->····

::.; / :l /;,)f.J"--~·-·

g. The City agrees to reimburse Animal Control the sum of Sixty-five ($66.00)


specimens.




taser prongs attached or animals injured by a motor vehicle, will be accepted by Animal



4. The City shall pmmptly report all animal bites and communicable diseases to




available.





City.

35

6. The City shall pay Animal Control the monies as set forth above for every day the

pets or animals are kept or treated at Animal Control, regardless of the reason that the


to:



order.

Pets or animals turned over to Animal Control resulting from a criminal

investigation.




Control.

















36


animals brought to Animal Control for care, maintenance, feeding and/or treatment.











11. All liability to third parties arising out of activities to be performed by a party







each party' s responsibilities under these joint activities.




37


aforementioned.

CITY OF EASTPOINTE COUNTY OF MACOMB

By:~IA~ By: -'-------------------------

38

CITY fEASTPOINTE

STEVE M. DUCHANE CITY MANAGER

January 23, 2014

A.C.O. Randazzo Chief Animal Control Officer Macomb County Animal Control 21417 Dunham Road Clinton Township, Ml48036

Dear A.C.O. Randazzo:

MUNICIPAL OFFICES 23200 GRATIOT AVENUE EASTPOINTE, Ml48021

(586) 445-5016 FAX (586) 445·5195

On January 21, 2014, the Eastpointe City Council approved the Agreement between the County and City for Animal Shelter Services. Enclosed is a fully executed original.

If further documentation/information is needed, please do not hesitate to contact me at (586) 445-3661, ext. 2206.

Sincerely,

iiy Linda S. Lince Executive Assistant

Enclosure

cc: John McNeilance, Director of Public Safety Randy Blum, Finance Director

CORPOPJ\l!ON COUNSEL

39

l 't' ) '



Macomb County Animal Control, an agency of the County of Macomb, and the City of

Mount Clemens, ("City").


impounding pets and/ or animals from time to time to Macomb County Animal Control


WHEREAS, it is the mutual intent of the parties that if the City transfers custpdy

of and/ or impounds pets or animals to Animal Control, and if Animal Control agrees to

accept the pets or animals, that the parties establish policies and procedures as well as a


feeding and/or disposal of the pets and/or animals;





identification that leads to an owner's address (e.g., collar, microchip, tattoo, dog



Day: shall mean a calendar day reg~rdless of the days the shelter is actually open. "Day"



following Friday, assuming no holidays fell during that week. Owner surrendered


40







pay the sum of Ten ($1 0.00) Dollars.



c. For each pet or animal requiring 1 0-day quarantine, the City shall pay the

sum of Two-hundred and Twenty-five Dollars ($225.00). Beyond the 1 O·day



pay the sum of Twenty ($20.00) Dollars per day per pet or animal for the keeping

of, care, maintenance, and/or feeding of the pet or animal. One day shall be




Additional expenses incurred by the Animal Shelter for care of livestock and/ or




treatment.

41

f. The City shall reimburse Animal Control for 3 hours of overtime during work

hours and 4 hours of overtime after work hours paid to an Animal Control

employee by the County of Macomb per the rate established by the collective

bargaining agreement.

g. The City agrees to reimburse Animal Control the sum of Sixty-five ($66.00)


specimens.




taser barbs attached or animals injured by a motor vehicle, will be accepted by Animal



4. The City shall promptly report all animal bites and communicable diseases to




available.





City.

6. The City shall pay Animal Control the monies as set forth above for every d~the

42

' 'pets or animals are kept or treated at Animal Control, regardless of the reason that the


to:



order.

Pets or animals turned over to Animal Control resulting from a criminal

investigation.




Control.


















43

'animals brought to Animal Control for care, maintenance, feeding and/or treatment.











11. AU liability to third parties arising out of activities to be performed by a party







each party's responsibilities under these joint activities.




44

h . • \.'


aforementioned.

CITY OF MOUNT ClEMENS COUNTY OF MACOMB

By:

···········-·····-·~ .,/'f ... \. / -"'

1' / ••. _.,/r

By: __ L_.-_~···--_ ... ,.,._ .... ~_; /'_

ADDENDUM TO AGREEMENT FOR MACOMB COUNTY ANIMAL CONTROL SERVICES

THIS ADDENDUM is entered into between Macomb County Animal Control (Animal Control), an agency of the County of Macomb, and the City of St. Clair Shores, ("City").

1. This Addendum will be effective starting Monday, February 17,2013 and terminating Sunday, April 6, 2013.

2. Animal Control will provide one Animal Control Officer for animal control services to the City during the following weeks:

a. Febtuary 17,2014- February 23, 2014 b. March 3, 2014- March 9, 2014 c. March 17,2014- March 23,2014 d. March 31,2014- April6, 2014

2. The City will be responsible for paying any overtime costs incm1·ed by the Animal Control Officer pursuant to the ovettime terms of the collective bargaining agreement between the County of Macomb and U .A. W. Local 8 89. These terms include a payment of$150.00 for the week the Animal Control Officer is assigned to be responsible for call back ovettime and payment of two (2) hours of pay at time and one-half rate, or time and one-half rate for all hours worked, which ever is greater. Attached is a copy of the ove1time provisions of the collective bargaining agreement.

3. All other terms and conditions of the Agreement for Macomb County Animal Control services shall remain in full force and effect.

CITY OF ST. CLAIR SHORES

By:, ___________ _

COUNTY OF MACOMB

By:_~-~------Mark F. Deldin, Deputy Macomb County Executive

46

d. Any Sick or Annual Leave earned and accrued shall be paid to the fonner employee upon termination of the active employment relationship.

B. The foregoing provisions shall neither restrict nor enlarge upon the provisions and benefits accorded by the Macomb County Employees' Retirement Ordinance relative to total and permanent disablll!.y provided for therein,

4. Annualleave:

A. The Employer shall make available vacation schedules and request employees to tum In his/her preferences by March 1st of each year during the term of this Agreement, and vacations shall be scheduled In accordance with seniority, with the most senior employee having the first preference on vacations, all In keeping with the needs of the Department and shift staffing requirements. The vacation scheduler as prepared in conformance with this section, shall be made available for examination by the first workday following March 15th and shall be updated on a continual basis.

B. Requests for vacation time received after March 1st of each year shall be honored in the order received, subject to availability of requested dates, as determined by the Department staffing needs, without regard to seniority. An employee, who submits a written vacation request after March 1st, will receive a response to his/her request within ten (10) days following written submission.

c. In recognition of the requirement that employees occasionally work on saturdays, employees covered by this Agreement will earn an additional eight (8) hours of Annual Leave per year.

5. Overtime:

A. OVertime pay shall be allowed at the rate of time and one-half (11/2) for all work in excess of forty (40) hours per week, and In case of emergency at times other than the normal scheduled shift.

B. AU overtime sha!l be paid at the employee's hourly rate at the t!me the overtime was worked.

c. All overtime must be approved by the Department Head who shall submit a monthly report of such overtime allowed to the Finance Director and a copy thereof, to the Director, Human Resources and Labor Relations.

D. overtime pay may be allowed for emergency work In any other Department provided request therefore, must be submitted to Anance Director accompanied by a written description setting forth the need for such overtime and upon approval thereof, the overtime work may be performed.

E. Call back overtime shall be assigned on a weekly rotation basis by seniority for Animal Control Officers. Said Officer shall receive an additional payment of $150.00 for the week he/she rs assigned to be responsible for call back overtime. Said Officer shall have the use of a pager and a County Animal control vehide during the week assigned.

B-3

47

F. If an employee Is contacted1 and required to respond, he/she shall be pafd two {2) hours of pay at time and one-half rate, or time and one-half rate for all hours worked, whichever is greater.

G. Overtime Rotation:

1. Overtime hours shall be divided as equally as possible among employees In the same dasslflcatlon as determined to be appropriate by the Employer. Overtime distribution will be by classification seniority until the first overtime assignments are made. Once the first overtime assignments are made1 future assignments shall be on a rotation basis. All overtime assignments refused shall be considered as if the overtime had been worked.

2. Whenever overtime is required, the employee With the least number of overtime hours in the appropriate classification, present at the Animal Shelter, will be asked first to perform the work. If this employee declines1 the next employee on the posted list shall be contacted, and so on1 until an employee is available.

3. Should the procedure set forth In Items 1. and 2. above1 fall to produce a sufficient number of employees1 the Employer may compel the least senior employee(s) ln the appropriate classiflcation1 present at the Animal Shelter, to work the overtime.

4. Employees assigned to work, and working away from the Animal Shelter, may1 regardless of seniority or overtime hours, be assigned overtime work occurring near their location.

5. Employees In other classlflcatrons In the Animal Shelter may be called for overtime If there Is a shortage of employees in the classification needed, provided they are capable of performing the work with minimal instruction.

6. HoBday Benefits:

A. An employee shall receive holiday pay provided that he/she works the scheduled day before and the scheduled day after the holiday and the holiday, if scheduled, or is excused with pay for the entire day from work. Failure to receive approval by not calllng in or properly notifying the Employer regarding an absence on the scheduled day before and/or the scheduled day after a holiday and/or the holiday, if scheduled, shall result In the denial of holiday pay. Excuse shall be by medical certificate and/or Department Head approval. In order for an employee to avoid loss of pay1 said employee, shall provide a medical certificate within three (3) working days.

B. In instances where an employee is dedared ineligible for a holiday In accordance with provisions of this Agreement1 the employee shall be notified In writing, with a copy to the appropriate representative of the bargaining unlt, that payment for the holiday in question is being denied and the reason for such denial. Such notice shall be given no rater than the end of the next pay period in Which the holiday In question falls.

c. Holiday Pay payments shall be included in the first regular payroll check of December.

B-4

48

49

cbedarTypewritten Text(DISTRIBUTED 2-26-14)


Michigan Department of Treasury Office of Revenue and Tax Analysis PO Box 30722 Lansing Ml48909


RE: Compliance Form 4887 - Category 2 Consolidation of Services for County of Macomb Michigan

The County of Macomb Michigan is pleased to submit form 4887 with the required documents per Public Act 59 Economic Vita lity Incentive Program (EVIP) for category 2.

The County of Macomb Michigan has chosen to track and display this data using Munetrix to make the information read ily available to the public and other local units of government.

Included with this letter are the required documents for County of Macomb Michigan:

o A listing of previous shared services or consolidations with the estimated cost savings these actions have generated.

o An update of our progress to 1st year's proposed collaboration o A plan of 1 or more proposals to increase existing level of cooperation, collaboration,

and consolidation, within the jurisdiction or with other jurisdictions a Includes an estimate of the potential savings for any new service or consolidations

being planned a Includes a timeline we expect to work towards

The attached pages are drawn directly from the reporting feature in our Munetrix homepage. We will make copies available to the public when requested.

All documentation necessary to comply with the EVIP requirements are included with this letter, and we look forward to continue receiving these important funds from the State of Michigan.

Please contact me if you need any further information or clarification.

Sincerely,

Mark A. Hackel County Executive

One Sout ain ' oor 7 t. emens, c gan ' one (586) 469 7001 '~ Fax (586) 9 7257

50

EVIP II 2014 Compliance Report- County of Macomb Michigan Ol/30/2014

Mkhlgan Department of Treasury (Recreated) 4887 (Rev 09-131

Economic Vitality Incentive Program/County incentive Program Certification of Consolidation of Services Issued under authority -of 2013 Public Act 59. Filir:g is mandatory to quolify for payments.

Each city/Village/township/county applying for Consolidation of Services payments must:

1. Certify to the Michigan Department ofTreasury (Treasury) that the local unit listed below has produced and made readily available to the public, a Consolidation Plan as required by 2013 Public Act 59. The plan shall be made available for public viewing in the clerk's office or posted on a publicly accessible Internet site.

2. Submit to Treasury a Consolidation Plan.

City/village/township: This certification, along with a Consolidation Plan, must be received by February l, 2014 to receive the February .and April payments or on or before March 31, 2014 to receive the April payment. Post mark dates will not be considered. For questions, call (517) 373-2697.

County: This certification, along with a Consolidation Plan, must be received by February 1, 2014 (or the first day of a payment month) in order to qualify for that month's payment. Post mark dates will not be considered. For questions, call (517) 373-2697.

.. .• 1 ... ·-· ............... .

!

!;,Contact Phone Number '{586) 469-5250

... I ...... . ............. .

li~.~J:;~;:;a;'~~with 2013 Public Act 59, the undersigned hereby certifies to Treasury that the above mentioned local unit h;;s J;:: Consolidation Plan and has made them available for public viewing in the dty, village, township, or county clerk's office

them on a publicly accessible Internet site. The Plan is attached to this signed certification.

i Administrative Offtcer Signature defirn"' :~ Mrl ,,, A?2b) ~A'~

Executive

Name of Chief Administrative Officer (as defined in MCL 141.422b) A. Hackel

ry 30,2014

Completed and signed form (including required attachments) should bee-mailed to: [email protected]

If you are unable to submit via e-mail, fax to (517) 335-3298 or mail the completed form and required attachments to:

Michigan Depa1tment of Treasury Office of Revenue and Tax Analysis PO Box 30722 Lansing Ml 48909

y N

C/P Submission y N

Generated via Munetrjx- © 2013 Munetrix, LLC. All rights reserved. 2/18

51

EVIP II 2014 Compliance Report- County of Macomb Michigan 01/30/2014

Shared Services Plan

Macomb County has a long history of collaborating with its neighboring communities, the most significant and visible of which is providing

law enforcement and dispatch services to various cities and townships in the County. The Sheriff Departmentfirst began providing these

services on a contractual basis in the year 2000, at which time the County contracted with one community for one officer. Since then,

services have expanded to include a total of six communities and 70 personnel generating approximately $9,700,000 in revenue annually.

One of the six was a new arrangement beginning in 2013. The remaining five communities renewed their contracts in 2012 for the years

2013-2015. In December 2013, the County opened a new state of the art operations center that will allow it to explore further collaboration

efforts in the area of dispatch services. In fact, Clinton Township agreed to have the Sheriff Department provide police and fire dispatch

services to their community beginning Aprill, 2013 and the City of Sterling Heights has agreed to have the Sheriff Department begin doing

the same no later than December 2014. The savings to these two communities combined is estimated at $1.187,000 annually. The savings

derived from collaborative effort can be difficult to calculate, especially in cases where a certain service did not previously exist in a

particular community. For example, many of the communities that contract with the Sheriff Department for patrol services did not have

preexisting police departments. However, the cost of contracting with the County for dedicated service is most certainly less expensive

than forming a new police department from the ground up. Furthermore, not all collaborative efforts are undertaken for cost saving reasons.

In some instances, collaboration is pursued not because of cost savings but because it is good public policy or because services can be

enhanced at no additional cost. ln conclusion, the County has been a collaborative partner with local communities for many years and is

always looking for further opportunities to enhance services to the public through joint efforts with willing partners ..

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52

EVIP II 2014 Compliance Report- County of Macomb Michigan 01/30/2014

Summary of Shared Service Initiatives

tutomation Alley

jMulti-Media Communications Collaboration

f~urpose :1 :· ::

I; Economic ~[Development I '

'1jCollaboration I . , ]I

~~:~~:~e~i_'~~!~l~ng !I Public Safety ;Heights !; ALPRS - Automated ;j License Plate j:Public Safety

1Reading system 1i ..

jcons?lidati~~ of T ~~~~~d:~;~Reen~tai/Codei]IJPublic Works Divisions ,,,,., .. , .... ,, .. ,,,,, !MaC~n1b Area !I 1/communities for I, Regional ', 1

1

Collaboration ,Opportunities (MACRO) . j

1 I' ,Macomb County GIS ;I

]Collaboration with ]',1

f t' I Warren Planning & i! norma !On ;Economic rechnology Deyelopment ]; . .

]!EconOmic Planning Services ·I

j!Developr1'1ent

jRestoring the Lake ;Erie Corridor IThrough Green Streets

Rouge Project Database Migration jEPA Exchange ;Network

]SEMCOG

]I .. ···············

',]Public Works

II II

!':collaboration

.I ]]collaboration II Sheriff Dispatch 1;

Services- Clinton ]'Dispatch ;Township J] ]sheriff Dispatch . ·· ,j ..

;·S····erv····· ices Mt Cleme. n .. s.JrOther :Macomb Township i

Sheriff Patrol . j''1.Police

Services

...... I, 1 1

. ; l>ata ;·1

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