board of commissioners proposed meeting...

April 5, 2011 Agenda County Board Meeting * Board Action Requested

McLEOD COUNTY BOARD OF COMMISSIONERS

PROPOSED MEETING AGENDA APRIL 5, 2011

1 9:00 CALL TO ORDER PLEDGE OF ALLEGIANCE 2 9:03 CONSIDERATION OF AGENDA ITEMS * 3 9:05 CONSENT AGENDA *

A. March 22, 2011 County Board Meeting Minutes and Synopsis. B. March 18, 2011 Auditor’s Warrants. C. March 25, 2011 Auditor's Warrants. D. Approval of a Beer License for Shadow Brooke Golf Course for a period of

3/15/11 through 12/15/11. E. Approve Mark Girard’s 5 Lot Sketch Plan for a development to be located west of

the Crow River County Club along Campbell Lake. Lots 1-5 vary from approximately 1.41 to 2.22 acres. This property is located as follows: That Part of the SE ¼, Section 26, Township 117-30 (Acoma). The Hutchinson Joint Planning Board unanimously recommended approval at their meeting on Wednesday, March 16, 2011 with the following conditions:

1. A wetland determination should be done and submitted to McLeod County Environmentalist prior to preliminary platting. 2. An NPDES permit must be obtained because soil disturbance will be greater

than one acre if the development is approved. 3. One soil boring and perc test per site is required to determine if a septic

system can be placed on the property and should be submitted to the County

Environmentalist prior to preliminary platting. 4. If approval of the sketch plan is granted, the applicant will need to rezone the

property from Agricultural to Rural Residential prior to final plat approval. 5. Regulatory flood elevation shall be disclosed at the time of sale to all buyers.

F. Approve authorizing out-of-state travel for the County Engineer to attend Minnesota Transportation Alliance’s annual Fly In June 14-16, 2011 in Washington, D.C.

G. Approve Mining CUP 11-03, Duininck Bros., Inc on property owned by Marian Jergens

Duininck Bros. is requesting approval of Mining Conditional Use Permit 11-03 for the renewal of excavation of a gravel mining operation with stock piling and recycling of material. The mining will take place within the surveyed area. This


request also includes the temporary placement of a hot mix plant and/or portable concrete plant. Upon completion the restoration will be used for wildlife purposes. This property is located on 36.45 acres within the NW ¼ of the NE ¼ of Section 16 in Hassan Valley Township. Hassan Valley Township recommended approval at their meeting on February 8, 2011. The McLeod County Planning Commission recommended approval at their meeting on March 31, 2011 with the following conditions:

The hours of operation shall be 6:00 AM to 8:00 PM A letter of credit or bond in the amount of $36,000.00 shall be submitted

to the Zoning Office. No wetland or floodplain impacts shall take place unless there is prior

approval from any agency with jurisdiction. Applicant shall keep current, DNR Dewatering Permit. (No. 954265.) Applicant shall follow restoration plan with backsloping at a 4:1 grade. Applicant shall notify Zoning Office as restoration takes place so an

inspection can be made. All MPCA Permits shall be maintained.

H. Approve Mining CUP 11-04, Duininck Bros., Inc. on property owned by John

Chmielewski:

Duininck Bros. is requesting approval of Mining Conditional Use Permit 11-04 to mine, crush and stock pile gravel. Upon completion of the operation it will be restored and used for wildlife purposes. This property is located as follows: A 22.61 acre tract within the S ½ of the NW ¼ within Section 25 of Hassan Valley Township. Hassan Valley Township recommended approval at their meeting on February 8, 2011. The McLeod County Planning Commission recommended approval at their meeting on March 31, 2011 with the following conditions: Hours of operations shall be 6:30 AM to 7:30 PM, Monday through Friday. Applicant shall obtain a $22,000.00 Restoration Bond or Letter of Credit and

submit to Zoning Office. All MPCA Permits shall be maintained. Applicant shall obtain and meet all NPDES Permit Requirements (NPDES

No. MNG490046) Applicant shall obtain Dewatering Permit from DNR. Dewatering shall be done with least amount of noise nuisance as possible. McLoed County Highway Department recommends a one-hundred fifty (150)

foot setback from the centerline of CR 4 and shall be notified when hauling begins.

Applicant shall comply with conditions of Hassan Valley Township to repair and maintain the road to pre-mining condition and to apply water or calcium chloride when hauling out of the pit.

Applicant shall follow restoration plan with a backsloping at a 4:1 grade. Applicant shall notify the Zoning Office as restoration takes plan so an

inspection can be made.


4 PAYMENT OF BILLS - COMMISSIONER WARRANT LIST * 5 PAYMENT OF BILLS - ADDITIONAL MISCELLANEOUS BILLS TO BE PAID BY

AUDITORS WARRANTS * 6 9:15 ROAD AND BRIDGE – Engineer John Brunkhorst and GIS Manager Christy

Christensen

A. Consider hiring Braun Intertec of St. Cloud, MN to do Falling Weight Deflectometer (FWD) testing on up to 10 miles of gravel surfaced roads. Cost based on hourly rates, not to exceed $2,500. Townships have been given opportunity also to participate, which may lower the cost.

A FWD analysis gives load capacity and figures design strengths for gravel roads. We are particularly interested because we used an aggregate base treatment on the CSAH 23 project and we want to test the strength gained by using it. If it is favorable, it could lower gravel costs on future projects.

B. Consider joint powers agreement between McLeod County and the Minnesota

Department of Administration’s Geospatial Information Office (MnGeo) for 2011 Southern Minnesota Aerial Photography project.

This is the agreement to update our aerial photography. This was previously discussed and funding was approved by the County Board but there was no formal agreement done, which is now required by MnGeo.

C. Consider purchase of a Trimble 6000 Series Geo XT data collector and software

from Frontier Precision of Maple Grove, MN. Total price including tax is $8,309.53 with approximately $6,000 coming from the State Health Improvement Program (SHIP) Grant and remaining from current Highway budget.

This unit will be used in the parks to update trail maps and in the highway department for various data collection activities (signing, pavement data, etc.).

7 9:30 PUBLIC HEALTH – Agency Coordinator Kathy Nowak and Health Educator

Kerry Ward

A. Consider out of state travel for Deb Butler to attend the 2011 Integrated Medical, Public Health, Preparedness and Response Training Summit on May 2-5 in Grapevine, TX. Deb received a Medical Reserve Corp scholarship that will pay the registration fee, hotel, and airfare. Deb’s time, evening meals and ground transport will be paid for out of the $5000 MRC grant that we received from NACCHO.

B. Consider Approval of the Public Health Nursing Service 2011 Recommended Charges. C. Consider a motion to implement the McLeod County Tobacco-Free and Smoke-Free

Environment Policy and the Healthy Vending Policy and Healthy Meeting Guidelines. D. Update on McLeod County’s Health ranking.


8 9:55 SOCIAL SERVICES – Human Services Director Gary Sprynczynatyk

A. Discuss options to pay $ 36,939, based on McLeod County census, to PACT for Families Collaborative. This payment is divided into $12,313 payments billed to the Departments of Corrections, Public Health, and Social Services.

In October/November 2010, the McLeod County Board approved membership into the

then, 4-county PACT 4. The group is now the 5-county PACT for Families Collaborative. The recommendation is to pay for $24,626 from the reserves for Social Services and Court Services and the remaining $12,313 from the General Fund. In the future these new costs will be included in the respective departments budget.

9 10:00 INFORMATION SYSTEMS – Central Support Manager Tom Keefe

A. Consider purchasing the Exinda component to be used to monitor and manage network activity and performance on State Contract from SHI of Piscataway, N.J. for $11,954 plus any applicable tax and shipping.

10 10:05 ENVIRONMENTAL SERVICES – Environmentalist Roger Berggren

A. Consider entering into a low interest loan agreement to replace failing septic systems in the Crow River Watershed within McLeod County. The loan is a part of the MPCA Minnesota Clean Water Partnership through the Crow River Organization of Water (CROW) in the amount of $200,000. Also included is the approval of a General Obligation note for repayment of the loan to the MPCA. The Obligation Note is for $600,000, at this time only $200,000 will be credited against the $600,000. The Obligation Note is in a larger amount to cover any future loan money that may become available. This will require future Board approval before any additional loan money is received. The items listed below are required to be approved and signed as part of the low interest loan program:

a. Minnesota Clean Water Partnership Project Implementation Loan Agreement number SRF0248.

b. Resolution by the County Board entering into the loan agreement. c. General Obligation Note (MPCA) for Reducing Surface Water Runoff in the

Crow River Watershed. d. Resolution Relating To The Minnesota Pollution Control Agency Clean Water

Partnership: Authorizing The County To Borrow Money From The Minnesota Pollution Control Agency And To Lend Money To Eligible Lenders To Fund Projects For The Control And Abatement of Water Pollution for the Reducing Surface Water Runoff in the Crow River Watershed project.

This makes low interest money available to county residents to upgrade failing septic systems.

11 10:25 FIVE-MINUTE RECESS 12 10:30 SHERIFF’S OFFICE – Sheriff Scott Rehmann

A. Consider Resolution 11-CB-11, Recognition of National Telecommunications Week.


13 COUNTY ADMINISTRATION

Review of Commissioners Calendar Commissioner reports of committee meetings attended since March 22, 2011.

A. Request approval to purchase a 2011 Ford Escape XLS, utilizing the Minnesota

State Contract, from Elk River Ford, Elk River, MN with total costs for vehicle and delivery not to exceed $18,700, plus tax and license fees.

The budgeted vehicle will be placed into the employee motor pool at the Courthouse. Vehicles will be relocated from their existing locations dependent on past usage and current mileage. Older vehicles in the motor pool may be sold in the near future through an auction process when the Sheriff’s Department sells their used squad cars.

B. Consider Resolution 11-CB-06, Support for the Southwest Minnesota Housing Partnership to participate in the Minnesota Housing Finance Agency, Renter Rehab Deferred Loan Program (RDDL).

C. Consider March 29, 2011 Staffing Request Review Committee Recommendations.

D. Consider appointing Craig Glieden and Joe Oliver to the Health Insurance

Committee. Craig Glieden will fill the Teamsters vacancy set to expire 12/31/2011 and Joe Oliver to will fill the AFSCME/LELS vacancy set to expire 12/31/2012.

OTHER Open Forum Press Relations RECESS Next board meeting April 19, 2011 at 9:00 a.m. in the County Boardroom.

McLEOD COUNTY

BOARD OF COMMISSIONERS DRAFT MEETING MINUTES – MARCH 22, 2011

CALL TO ORDER The regular meeting of the McLeod County Board of Commissioners was called to order at 9:00 a.m. by Board Chair Beverly Wangerin in the County Board Room. Commissioners Nies, Bayerl, Terlinden and Wright were present. County Administrator Patrick Melvin, County Attorney Michael Junge, County Auditor-Treasurer Cindy Schultz and HR Director Mary Jo Wieseler were also present. PLEDGE OF ALLEGIANCE At the request of the Board Chair, all present recited the Pledge of Allegiance. RETIREMENT RECOGNITION OF DENNIS JOHNSON The Commissioners presented a plaque to Dennis Johnson in appreciation for his dedicated service to the McLeod County Sheriff’s Office from January 2, 1992 through March 31, 2011. CONSIDERATION OF AGENDA ITEMS The following items were added to the agenda:

Awarding of Highway project SAP 43-602-26, concrete overlay on CSAH 2. Awarding of SAP 43-709-002 and SAP 43-623-06, bituminous overlays in CSAH

109 and 23. Consideration of Resolution CB-11-10, Declaring a State of Emergency for the

Snow Melt/Flood of 2011.

The following item was removed from the agenda: Discussion about legal counsel for personnel issues.

Nies/Wright motion carried unanimously to approve the agenda as revised. CONSENT AGENDA

A) Approval of February 22, 2011 County Board Meeting Minutes and Synopsis. B) Approval of March 8, 2011 County Board Meeting and Synopsis. C) Approval of March 4, 2011 Auditor’s Warrants. D) Approval of March 10, 2011 Auditor’s Warrants. E) Approval of March 11, 2011 Auditor’s Warrants.

Terlinden/Wright motion carried unanimously to approve the consent agenda.

PAYMENT OF BILLS – COMMISSIONER WARRANT LIST

General Revenue $77,490.26 Road & Bridge $61,771.32 Solid Waste $43,344.74 Special Revenue Fund $ 72.42

Terlinden/Bayerl motion carried unanimously to approve payment of bills totaling $182,678.74 from the aforementioned funds. SHERIFF’S OFFICE– Emergency Management Director Kevin Mathews

A. Kevin Mathews updated the Board as to the flooding situation. There was a levy washed away this morning in Brownton and that City declared a State of Emergency and is utilizing four pumps in an attempt to remove the water. Sanitary sewers in Stewart were backing up and that will probably be the case in other cities. Mr. Mathews is requesting that the Board approve the Resolution declaring a State of Emergency in McLeod County. By declaring a State of Emergency the County Board is allowing mutual aid agreements to be activated to help deal with the crisis.

Terlinden/Nies motion carried unanimously to approve Resolution CB-11-10, Declaring a State of Emergency for the Snow Melt/Flooding of 2011. ROAD AND BRIDGE – Assistant Engineer Chad Hausmann

A. Chad Hausmann requested approval of Resolution 11-RB02-07, 2011-2015 Bridge Program. This is required by MN/DOT State Aid as it is used by MN/DOT to prioritize bridges on a state-wide level when requesting funding through the Legislature.

Bayerl/Nies motion carried unanimously to approve Resolution 11-RB02-07, 2011-2015 Bridge Program.

B. Approval is requested for an Agreement for sharing GIS data with the City of Brownton. This Agreement is similar to other agreements that GIS has to allow sharing of data.

Nies/Wright motion carried unanimously to approve an Agreement to share GIS data with the City of Brownton.

C. Approval is requested to accept the low bid on SAP 43-623-06 and SAP 043-709-02, bituminous overlays on CSAH 109 and 23 in Lester Prairie. Low bid was from Wm. Mueller & Sons, Inc. from Hamburg, Mn at a cost of $123,257.55.

This was 25.73% under the Engineer’s estimate. Work will begin as soon as conditions permit. The one and a half inch overlay will occur on a one and a half mile length of roadway.

D. Approval is requested to accept the bid on SAP 043-602-026, concrete overlay

on CSAH 2. Low bid was from Duininck, Inc. from Prinsburg, Mn at a cost of $476,534.61. This was 6.98% over Engineer’s estimate. Work will begin after April 15, 2011 and is to be done by July 15, 2011. After milling off three inches from the roadway and doing the concrete overlay the road will consist of five inches of concrete. The overlay area of the roadway is 1.4 miles.

Bayerl/Terlinden motion carried unanimously for approval of low bid from Wm. Mueller & Sons, Inc. from Hamburg, Mn at a cost of $123,257.55. for SAP 43-623-06 and Duininck, Inc. from Prinsburg, Mn at a cost of $476,534.61 for SAP 43-709-002 and SAP 43-602-26. SHERIFF’S OFFICE – Chief Deputy Tim Langenfeld

A. Chief Deputy Langenfeld presented details on the request to purchase equipment for new squad cars that were previously authorized. Items requested for the two Chargers and the Tahoe include prisoner transport systems, push bumpers and various lighting equipment. The equipment for the Chargers will total $3,245.80 and the equipment for the Tahoe will total $2,569.79. The total cost will be $5,815.59 which includes shipping and there is no tax charged on this purchase since the equipment will be placed on marked patrol units.

Wright/Nies motion carried unanimously to approve the request to purchase equipment for two new squad cars and a Tahoe totaling $5,815.59 from Emergency Automotive Technologies, Inc. of Oakdale, Mn. ENVIRONMENTAL SERVICES – Environmentalist Roger Berggren

A. Roger Berggren provided details for the Board to consider entering into an agreement with Central Applicators Inc. from Foley, Mn to do brush spraying on County Ditches for 2011. This is the same company and rate as in the previous three years of ditch spraying. The cost is $50 per hour plus the cost of chemicals. The County’s cost for spraying was $13,552, $16,326, and $18,921 during this time period of 2008-2010. Entering into this Agreement will continue the three year ditch spraying cycle. This is normal maintenance and will help keep County costs down in the future by preventing the growth of larger trees and brush.

Sibley County does aerial spraying of the ditches at a cost of $31.50 per aerial acre or 5.5 acres per mile, totaling $173.25 per mile. Commissioner Wright would like a trial with aerial spraying and he will work with Mr. Berggren to

determine where and when it should be done. Possible ditches for aerial spraying include ditches 04 and 63. At a recent Joint Ditch Meeting, there was discussion regarding the need to apply for a NPDES permit. This permit is required by the MPCA at a cost of $2,500 if an entity sprays more than 1,200 acres annually over water or if the runoff could go in the water. For the County, this would include all the spraying done by the Parks and Highway Departments and the ditch spraying. An estimate would be that the ditch spraying involves 112 acres. There was question as to how much spraying the Highway Department does with the belief that the County does not reach the 1,200 acre threshold. Central Applicators, Inc. also removes larger brush and trees from ditches with specialized equipment that had been previously presented to the Board. Commissioner Bayerl expressed an interest in working with Mr. Berggren to schedule on a trial basis larger brush removal in a ditch located in his district.

Nies/Terlinden motion carried unanimously to enter into an agreement with Central Applicators, Inc. of Foley, Mn to do brush spraying on County ditches for 2011 per the map presented by Roger Berggren and to schedule on a trial basis aerial spraying and removal of larger brush and trees within the County ditches.

MEADA – Social Worker Thea Klause, Sheriff Rehmann, Health Educator II Jean Johnson

A. Information was presented to the Board regarding the Take It To The Box Program. This Program, which will start April 1, 2011, promotes the safe use, storage and disposal of unneeded prescription and over-the-counter medications. There will be disposal boxes located at the Sheriff’s Office in Glencoe, Winsted Police Department and at the Hutchinson Police Department. The Solid Waste Department will be paying the cost for proper disposal of the medications.

B. Information was presented regarding Zero Alcohol Providers (ZAP). This

program is a sub-committee of Methamphetamine Education and Drug Awareness (MEADA) of McLeod County and its goal is to change the current culture, to eliminate alcohol being provided to children and to hold adults accountable. There have been posters created which will be put up during the prom/graduation timeframe and postcards will be mailed to parents. Underage DWI’s have gone done in recent years however studies have not been conducted to determine if there is a connection between the decrease and the start of the Program.

C. Other programs that MEADA has been involved in include: the Battle of the

Bands for ages 13 – 20, which sent two bands to play at the State Fair last year; Dr. Victor DeNoble, who was influential in taking on the large tobacco

companies, numerous speaking events, and for this year a speaker to present locally on preventing bullying.

CENTRAL SERVICES – Central Services Coordinator Betty Werth

A. Consider approval to purchase 3 Ricoh MPC5501 Digital Copier/Printer/Scanners from IKON Office Products from St Cloud, Mn for a price of $16,488.00 each from the state contract. These will replace copiers currently in the Sheriff’s Office, which is 9 years old, in Public Health, which is 10 years old and Central Services, which is 12 years old. Funding for the copier for the Sheriff’s Office will come from Cash and Carry Funds and from Capital Equipment Notes for Public Health and Central Services.

Bayerl/Nies motion carried unanimously to purchase three Ricoh MPC5501 Digital Copier/Printer/Scanners from IKON Office Products from St Cloud, Mn for $16,488 per machine with $16,488 from Cash and Carry Funds and the remaining $32,976 from Capital Equipment Notes.

B. Consider approval to enter into a 5-year full service maintenance agreement with IKON Office Products from St Cloud, Mn for a 60 month fixed rate of $127.68 per quarter for each of the aforementioned machines plus $.0089 per black/white copy and $.0830 for each color copy.

Wright/Nies motion carried unanimously to approve three five-year full service maintenance agreements with IKON Office Products from St Cloud, Mn for a 60 month fixed rate of $127.68 per quarter for each of the aforementioned machines plus $.0089 per black/white copy and $.0830 for each color copy.

C. Consider canceling insurance coverage for the Solid Waste Peterbilt truck and various trailers (see below list) covered under Great West Casualty Company through AMP Insurance, Fergus Falls, Mn and transfer these items back onto the Minnesota County Intergovernmental Trust (MCIT) insurance schedule. Items were scheduled under AMP Insurance in June of 2006 because MCIT was not able to offer inter-state and cargo related coverage which was required when the equipment was used to haul recyclable materials to end users in states other than Minnesota. It was confirmed from the last Board meeting that this equipment is used only for transportation within Minnesota. This will be a savings of $3,821 per year.

Owned by McLeod County

2005 Peterbilt Conversion 1XP7DB9XX5D873221 2000 Theurer Trailmobile 1PTO1JAH5Y8002170 2006 Tri Axle Side Dump 1S9DS42386S819353 1995 Great Dane Trailer 1GRAA0629SB080405

1994 Wilson Flatbed 1W1BKA6BRE306949 2000 Strick Trailer 1S12E9538YE464289

Leased Trailers from Citi-Cargo & Storage, Eagan, MN

1999 Utility Trailer 1UYVS2530WC521324 1998 Utility Trailer 1UYVS253XWP06512 1998 Utility Trailer 1UYVS2539WC521306 1998 Utility Trailer 1UYVS53WWC514505 2001 Utility Trailer 1UYVS25332C710107 2001 Utility Trailer 1UYV525302C710145

Leased Trailer from United Trailer Leasing, Blaine, MN

2000 STR 1S12E9538YE464289 Wright/Nies motion carried unanimously to cancel insurance coverage on the aforementioned equipment with AMP Insurance of Fergus Falls, Mn and add this equipment to the insurance schedule with Minnesota Counties Intergovernmental Trust. PARKS – Director Al Koglin

A. Al Koglin sought Board support for an application for funding for the Dakota Trail. Carver County and Three Rivers District will have the Dakota Rail Recreational Trail completed up to the Carver/McLeod County line in 2012. The McLeod County Regional Rail Authority, which owns the trail, has hired the Company SRF to put in an application for Legacy Funds to complete the 2 mile portion of the Trail through Lester Prairie to CSAH 1. The DNR currently leases the trail but Legacy funding does not allow for the DNR or State to own the property, so there will have to be some work done. The project will cost approximately $175,000 - $225,000 and will require a 20% match. Resolution 11-CB-08 is in support of the Regional Rail Authority’s request for funding for the Dakota Trail.

Nies/Bayerl motion carried unanimously to pass Resolution 11-CB-08, Support for the Trails Legacy Grant Application, Dakota Rail Trail. AUDITOR-TREASURER – Cindy Schultz

A. Cindy Schultz informed the Board that the County cannot have a negative balance in the Ditch Fund as of December 31, 2010. It is impossible to assess what repairs will need to be done throughout the year and plan for these expenses. The deficit for the Ditch Fund for 2010 is $87,900. In previous years the Ditch Fund has been in the negative for amounts ranging from $28,000 to up to $100,000.

Nies/Terlinden motion carried unanimously for Resolution 11-CB-09 to make a temporary loan of $87,900 from the General Revenue Fund to the Ditch Fund to cover negative County and Ditch Fund balances dated 12/31/2010. The Board was also asked to determine the 2010 interest rate to be charged for ditch loans. In 2008 and 2009 the interest rate was 4% and 3% respectively. Cindy’s recommendation was to set it at 1% for 2010. Bayerl/Wright motion carried unanimously that the interest rate shall be 1% on the aforementioned loans approved under Resolution 11-CB-09. ASSESSOR – Sue Schulz

A. Sue Schulz presented information regarding a possible Tax Court settlement on parcel 23.401.0010, the Cashwise property in Hutchinson, owned by Coborn’s Realty Company Limited Partnership. The settlement reduces the estimated market value for 2009 payable from $3,744,300 to $3,550,000 and for 2010 payable from $3,818,200 to $3,600,000. Payable 2011 remains the same. This is a net reduction of $15,000 for 4 years, $5,000 of which would have gone to the County.

Nies/Wright motion carried unanimously for Attorney Mike Junge to sign the settlement offer documents and Assessor Sue Schulz to reduce the 2009 payable on parcel 23.401.0010 from $3,744,300 to $3,550,000 and for 2010 payable from $3,818,200 to $3,600,000. COUNTY ADMINISTRATION

A. A letter was presented from Southwest Minnesota Housing Partnership seeking Board authorization to administer the Renter Rehab Deferred Loan Program (RRDL) within McLeod County. There were questions about how active the Program has been in McLeod County and the Board elected to table this issue until more information was known.

Nies/Bayerl motion carried unanimously to table Resolution 11-CB-06, Support for the Southwest Minnesota Housing Partnership to participate in the Minnesota Housing Finance Agency, Renter Rehab Deferred Loan Program (RDDL).

A. Recommendations for the March 15, 2011 Staffing Request Review Committee:

1. Consider hiring summer workers for Highway Department.

Recommendation: Hire 4 summer workers for the Highway Department one of which will be pursued through Central Minnesota Jobs and Training Services.

2. Consider hiring full-time Social Worker – Child Welfare (grade 22) due to promotion.

Recommendation: Hire full-time Social Worker – Child Welfare (grade 22) due to promotion.

Nies/Wright motion unanimously approved the March 15, 2011 Staffing Request Review Committee recommendations.

B. Discussion was held on the Washington Fly-In, to be held June 14 -16, 2011. Commissioner Terlinden is interested in attending and Commissioner Nies may be interested if it can help the Highway 15 Coalition. Administrator Melvin is to provide more information to Commissioner Nies as to the registration deadline.

Bayerl/Wangerin motion carried unanimously to approve the out-of-state travel for any Commissioner interested in attending the Washington Fly-In.

C. A summary of the long-range plans that departments had previously presented was distributed to each Commissioner. A Board Workshop will be scheduled for the afternoon of April 5, 2011 to discuss these items further and prioritize items. Discussion was held concerning the current debt which will be paid off in 2012 and the implications that Legislative bills restricting County’s levy might have on the County in the future if passed.

Wright/Terlinden motion carried unanimously to close the meeting to discuss 2011 labor negotiations. Bayerl/Terlinden motion carried unanimously to open the meeting. Bayerl/Terlinden motion carried unanimously to adjourn at 1:17 p.m. for the month of March. ATTEST _____________________________ ___________________________________ Beverly Wangerin, Board Chair Patrick Melvin, County Administrator

McLEOD COUNTY BOARD OF COMMISSIONERS MEETING

SYNOPSIS – MARCH 22, 2011 1. Commissioners Nies, Terlinden, Bayerl, Wangerin and Wright were present. 2. Nies/Wright motion approved the agenda as revised including: add to Highway Department

awarding the SAP 43-602-26 (concrete overlay on CSAH 2) and SAP 43-709-002 and SAP 43-623-06 (bituminous overlays on CSAH 109 and 23 in Lester Prairie) projects, adding under Emergency Management the consideration of Resolution CB-11-10 declaring a State of Emergency due to flooding and removing the item from the agenda under County Administration concerning legal counsel for personnel issues.

3. Terlinden/Wright motion approved consent agenda including: February 22, 2011 County Board Meeting Minutes and Synopsis; March 8, 2011 County Board Meeting Minutes and Synopsis; March 4, 2011 Auditor’s Warrants; March 10, 2011 Auditor’s Warrants; and March 11, 2011 Auditor’s Warrants.

4. Terlinden/Bayerl motion approved payment of bills totaling $182,678.74 from funds: General Revenue $77,490.26; Road and Bridge $61,771.32; Solid Waste $43,344.74; and Special Revenue Fund $72.42.

5. Terlinden/Nies motion approved Resolution CB-11-10 declaring a State of Emergency for snow melt/flood of 2011.

6. Bayerl/Nies motion approved Resolution 11-RB02-07, 2011-2015 Bridge Program. 7. Nies/Wright motion approved Agreement for sharing GIS data with the City of Brownton. 8. Bayerl/Terlinden motion approved the awarding of bids for Highway projects as follows: SAP

043-623-06 and SAP 043-709-02, bituminous overlays on CSAH 109 and 23 in Lester Prairie to Wm. Mueller & Sons, Inc of Hamburg, Mn for $123,257.55; SAP 043-602-026, concrete overlay on CSAH 2, to Duininck, Inc of Prinsburg, Mn for $476,534.61.

9. Wright/Nies motion approved purchasing equipment for Sheriff Department squad cars, including prisoner transport systems, push bumper and emergency lighting, from Emergency Automotive Technologies of Oakdale, Mn for a total cost of $3,245.80

10. Nies/Terlinden motion approved entering into an agreement with Central Applicators, Inc of Foley, Mn to do brush spraying on County ditches for 2011 at a rate of $50 per hour plus chemicals.

11. Bayerl/Wright motion approved the purchase of 3 Ricoh MPC5501 Digital Copier/Printer Scanners from IKON Office Products of St Cloud, Mn for a price of $16,488.00 each. The machine for the Sheriff’s Department will be paid for from Carry and Conceal Funds and the machines for Public Health and Central Services will be paid for from Capital Equipment Notes.

12. Wright/Nies motion approved entering into a 5-year full service maintenance agreement with IKON Office Products of St Cloud, Mn for a 60 month fixed rate of $127.68 per quarter plus .0089/black and white and .0830/color copies for each of the copiers being purchased for the Sheriff’s Department, Public Health and Central Services.

13. Wright/Nies motion approved to cancel insurance on the Solid Waste Management Department’s Peterbilt truck and trailers with Great West Casualty Company through AMP Insurance of Fergus Falls, Mn and to transfer these back to the Minnesota Counties Intergovernmental Trust (MCIT) insurance schedule.

14. Nies/Bayerl motion approved Resolution 11-CB-08, Support for the Trails Legacy Grant Application for funds to work on a portion of the Dakota Rail Trail system.

15. Nies/Terlinden motion approved Resolution 11-CB-09 for a temporary loan of $87,900 from the General Fund to the Ditch Fund to cover negative County and Joint Ditch fund balances dated 12/31/2010.

16. Bayerl/Wright motion approved the interest rate of 1% for the temporary loan approved under Resolution 11-CB-09.

17. Nies/Wright motion approved that Mike Junge and/or Sue Schulz are to sign documents regarding the settlement offer to Coborns Realty Company Limited Partnership for parcel 23.401.0010 for a reduction in payable 2009 and 2010.

DRAFT

18. Nies/Bayerl motion approved to table until April 5, 2011 the Resolution 11-CB-06, Support for the Southwest Minnesota Housing Partnership to participate in the Minnesota Housing Finance Agency, Renter Rehab Deferred Loan Program (RDDL).

19. Nies/Wright approved the recommendations of the March 15, 2011 Staffing Request Review Committee: hire 4 summer workers for the Highway Department and pursue a worker through Central Minnesota Jobs and Training Services; and hire full-time Social Worker (grade 22) for the Child Welfare Unit due to a promotion.

20. Bayerl/Wangerin motion approved for Commissioners Terlinden and Nies to attend the Washington Fly-in on June 14-16, 2011.

21. Wright/Terlinden motion approved to close meeting to discussion union negotiations. Complete minutes are on file in the County Administrator's Office. The meeting adjourned at ___ for the month of March. ATTEST: ____________________________________ ___________________________________ Beverly Wangerin, Board Chair Patrick Melvin, County Administrator

ROBECK *************** MCLEOD COUNTY IFS *************** COUNTY 433/18/2011 01 FUND INTEGRATED RECEIPTS AND DISBURSEMENTS SYSTEM IFD53 PAGE 1

12:37:51 GENERAL REVENUE FUND D/E AUDIT LIST FOR BOARD AUDITOR'S WARRANTSVENDOR NAME ACCOUNT NO. RPT WARRANT DESCRIPTION INVOICE* ACCOUNT DESCRIPTION

N O- ACCR AMOUNT SERVICE DATES PAID ON BEHALF # ON BEHALF OF NAME

013 DEPT COURT ADMINISTRATOR'S OFFICE

6330 UNITED STATES TREASURY01-013-000-0000-6272 420.00 COURT APPT BM/BS/JG JV-09-1 DOHERTY-SCHOOL COURT APPT ATTY-DEP/NEG 2501-013-000-0000-6272 37.50 COURT APPT BM/BS/JG JV-09-1 DOHERTY-SCHOOL COURT APPT ATTY-DEP/NEG 2601-013-000-0000-6273 442.50 COURT APPT TM PR-11-60 DOHERTY-SCHOOL COURT APPT ATTY-OTHER 2701-013-000-0000-6273 97.50 COURT APPT TM PR-11-60 DOHERTY-SCHOOL COURT APPT ATTY-OTHER 28

* 6330 UNITED STATES TREASURY $997.50 *VENDOR TOTAL

** 013 DEPT TOTAL $997.50 * COURT ADMINISTRATOR• S OFFICE 1 VENDORS 4 TRANSACTIONS

- - 041 DEPT COUNTY AUDITOR-TREASURER'S OFFICE290 AP TECHNOLOGY

01-041-000-0000-6350 350.00 DIGITIZE SIGNATURES BW&CS OTHER SERVICES & CHARGE 121* 290 AP TECHNOLOGY $350.00 *VENDOR TOTAL

** 041 DEPT TOTAL $350.00 * COUNTY AUDITOR-TREASURER' S OFFICE 1 VENDORS 1 TRANSACTIONS

-- 065 DEPT INFORMATION SYSTEMS OFFICE

5212 ALLTEL01-065-000-0000-6203 224.72 CELL PHONE USAGE 7402481340-987 COMMUNICATIONS 1

3/03/2011 4/02/2011

* 5212 ALLTEL $224.72 *VENDOR TOTAL

** 065 DEPT TOTAL $224.72 * INFORMATION SYSTEMS OFFICE 1 VENDORS 1 TRANSACTIONS

076 DEPT CENTRAL SERVICES - COUNTY WIDE4145 TDS METROCOM

01-076-000-0000-6203 .10 HWY SHOP 3203272214 COMMUNICATIONS 10901-076-000-0000-6203 11.20 EXT 800 FEE 3205870770 COMMUNICATIONS 10701-076-000-0000-6203 2,258.10 LONG DISTANCE COUNTY WIDE 3208641241 COMMUNICATIONS 10501-076-000-0000-6203 167.87 SOC 800 8002471756 COMMUNICATIONS 10601-076-000-0000-6203 10.84 SW 800 8003350575 COMMUNICATIONS 108

* 4145 TDS METROCOM $2,448.11 *VENDOR TOTAL

** 076 DEPT TOTAL $2,448.11 * CENTRAL SERVICES - COUNTY WIDE 1 VENDORS 5 TRANSACTIONS

-- 111 DEPT COURTHOUSE BUILDING


3/03/2011 4/02/2011* 5212 ALLTEL $58.31 *VENDOR TOTAL

253 LIGHT & POWER COMMISSION01-111-000-0000-6253 10.82 ELECTRIC 07-814100-00 ELECTRICITY 111

1/31/2011 3/01/201101-111-000-0000-6253 7,114.54 ELECTRIC 13-857000-00 ELECTRICITY 110

1/31/2011 3/01/201101-111-000-0000-6257 798.90 WATER SEWER 13-857000-00 SEWER, WATER AND GARBAG 116

1/31/2011 3/01/2011

* 253 LIGHT & POWER COMMISSION $7,924.26 *VENDOR TOTAL

** 111 DEPT TOTAL $7,982.57 * COURTHOUSE BUILDING 2 VENDORS 4 TRANSACTIONS

- - 112 DEPT NORTH COMPLEX BUILDING

ROBECK3/18/2011 01 FUND

12:37:51 GENERAL REVENUE FUND

*************** MCLEOD COUNTY IFS ***************INTEGRATED RECEIPTS AND DISBURSEMENTS SYSTEM

COUNTY 43PAGEIFD53

D/E AUDIT LIST FOR BOARD

WARRANT DESCRIPTIONSERVICE DATES

AUDITOR'S WARRANTS

VENDORNO.

ACCOUNT NO. RPTACCR

NAME INVOICESPAID ON BEHALF #

ACCOUNT DESCRIPTIONON BEHALF OF NAMEAMOUNT

1,706.82

83 .97

$1,790.79

$1,790.79

253 LIGHT & POWER COMMISSION01-112-000-0000-6253

01-112-000-0000-6257

253 LIGHT & POWER COMMISSION

112 DEPT TOTAL

116 DEPT

ELECTRIC1/31/2011

WATER SEWER1/31/2011

*VENDOR TOTAL

15-800100-00

15-800100-00

ELECTRICITY 112

SEWER, WATER AND GARBAG 1173/01/2011

3/01/2011

NORTH COMPLEX BUILDING

HEALTH AND HUMAN SERVICES BUILDING

1 VENDORS 2 TRANSACTIONS

253 LIGHT & POWER COMMISSION01-116-000-0000-62 53

01-116-000-0000-6257

01-116-000-000 0-6253

01-116-000-0000-6257


116 DEPT TOTAL

117 DEPT

1,513.51 ELECTRIC 02-803800-001/31/2011 3/01/2011

153.41 WATER SEWER 02-803800-001/31/2011 3/01/2011

1,160.72 ELECTRIC 14-899800-001/31/2011 3/01/2011

102.62 WATER SEWER 14-899800-001/31/2011 3/01/2011

$2,930.26 *VENDOR TOTAL

$2,930.26 * HEALTH AND HUMAN SERVICES BUILDING

FAIRGROUNDS

ELECTRICITY 114

SEWER, WATER AND GARBAG 119

ELECTRICITY 113



134 CITY OF HUTCHINSON

01-117-000-0000-6257 104.65

01-117-000-0000-6257 376.45

01-117-000-0000-6257 91.63

01-117-000-0000-6257 26.35

134 CITY OF HUTCHINSON $599.08

540 HUTCHINSON UTILITIES COMMISSI

01-117-000-0000-6253 10.69

01-117-000-0000-6253 600.28

01-117-000-0000-6253 1,149.05

01-117-000-0000-6253 450.42

01-117-000-0000-6255 2,414.74

01-117-000-0000-6253 342.73

01-117-000-0000-6253 40.14

01-117-000-0000-6255 148.17

01-117-000-0000-6255 3,393.50

01 -117 - 0 0 0-000 0-6-2-5-3 18 8-.-7-2—

01-117-000-0000-6255 189.92

WATER SEWER GARBAGE 0130082003 SEWER, WATER AND GARBAG 42

0130086004 SEWER, WATER AND GARBAG 43



436962-045052 ELECTRICITY 35

436972-045045 ELECTRICITY 29

436973-045045 ELECTRICITY 30

436974-045045 ELECTRICITY 31

436974-045045 NATURAL GAS 38

436975-045045 ELECTRICITY 32

436976-045045 ELECTRICITY 33

436976-045045 NATURAL GAS 39

436978-045045 NATURAL GAS 40

-4-3 6-979-0-4-5-04-5 ELECTRICITY 36-

436979-045045 NATURAL GAS 41

1/25/2011 2/24/2011WATER SEWER GARBAGE



1/25/2011 2/24/2011•VENDOR TOTAL

ELECTRIC 898 CENTURY AVE SW12/30/2010 2/01/2011

ELECTRIC GRANDSTAND12/30/2010 2/01/2011

ELECTRIC ADMIN BLDG12/30/2010 2/01/2011

ELECTRIC AGRIBITION12/30/2010 2/01/2011

GAS AGRIBITION12/30/2010 2/01/2011

ELECTRIC FAIRGROUNDS12/30/2010 2/01/2011

ELECTRIC MAINT BLDG12/30/2010 2/01/2011

GAS MAINT BLDG12/30/2010 2/01/2011

GAS FAIRGROUNDS12/30/2010 2/01/2011

-E-LEe-T-R-I-e-8-2 0-eENTURY—AVE-SW12/30/2010 2/01/2011

GAS 82 0 CENTURY AVE SW HOUS12/30/2010 2/01/2011


12:37:51 GENERAL REVENUE FUND

NAME ACCOUNT NO.


COUNTY 43

AUDITOR'S WARRANTSIFD53 PAGE



VENDORNO.

RPT INVOICES ACCOUNT DESCRIPTIONPAID ON BEHALF # ON BEHALF OF NAMEACCR

01-117-000-00 00-6253

01-117-000-0000-6253

540 HUTCHINSON UTILITIES COMMISSI

2 03 8 WASTE MANAGEMENT OF WI MN01-117-000-0000-6257

2038 WASTE MANAGEMENT OF WI MN

AMOUNT

38 .18

71.55

ELECTRIC SIGN 436981-045045 ELECTRICITY12/30/2010 2/01/2011

ELECTRIC 816 CENTURY AVE SW 437020-045045 ELECTRICITY12/30/2010 2/01/2011


34

37

421.15$421.15

REFUGE•VENDOR TOTAL

5829108-1593-2 SEWER, WATER AND GARBAG 58


*

** $10,058.32 *117 DEPT

121 DEPT

TOTAL. FAIRGROUNDS

VETERANS SERVICE OFFICE

5212 ALLTEL01-121-000-0000-62 03 16.61 CELL PHONE USAGE 7402481340-987

3/03/2011 4/02/2011$16.61 *VENDOR TOTAL

$16.61 * VETERANS SERVICE OFFICE

COUNTY SHERIFF'S OFFICE

COMMUNICATIONS

5212 ALLTEL

121 DEPT TOTAL.

201 DEPT


253 LIGHT & POWER COMMISSION01-201-000-0000-6253


201 DEPT TOTAL

251 DEPT

32.56 ELECTRIC1/31/2011 3/01/2011

$32.56 *VENDOR TOTAL

15-800190-00 ELECTRICITY 115

$32.56 * COUNTY SHERIFF'S OFFICE

COUNTY JAIL


5212 ALLTEL01-251-000-0000-62 03 29.92 CELL PHONE USAGE

3/03/2011 4/02/2011$29.92 *VENDOR TOTAL

7402481340-987 COMMUNICATIONS

5212 ALLTEL

251 DEPT TOTAL.

255 DEPT

$29.92 * COUNTY JAIL

COUNTY COURT SERVICES


5212 ALLTEL01-255-000-0000-62 03 3 6.89 CELL PHONE USAGE

3/03/2011 4/02/2011$36.89 *VENDOR TOTAL

7402481340-987 COMMUNICATIONS

5212 ALLTEL

255 DEPT TOTAL.

485 DEPT

*

** $36.89 * COUNTY COURT SERVICES

COUNTY PUBLIC HEALTH NURSING


5212 ALLTEL01-485-000-0000-62 0301-485-000-0000-62 03

5212 ALLTEL

-52-75-GARD-SERV-ICES01-4 85-000-0000-63 50

5275 CARD SERVICES

123.74 CELL PHONE USAGE (CC 53) 2292014970-98783.81 CELL PHONE USAGE 7402481340-987

3/03/2011 4/02/2011$207.55 *VENDOR TOTAL

COMMUNICATIONSCOMMUNICATIONS

636

244.64 SHIP SUPPLIES (CC 53)$244.64 *VENDOR TOTAL

OTHER SERVICES & CHARGE 62

ROBECK *************** MCLEOD COUNTY IFS *************** COUNTY 433/18/2011 01 FUND INTEGRATED RECEIPTS AND DISBURSEMENTS SYSTEM IFD53 PAGE 412:37:51 GENERAL REVENUE FUND D/E AUDIT LIST FOR BOARD AUDITOR'S WARRANTSVENDOR NAME ACCOUNT NO. RPT WARRANT DESCRIPTION INVOICE* ACCOUNT DESCRIPTION

NO. ACCR AMOUNT SERVICE DATES PAID ON BEHALF # ON BEHALF OF NAME150 VERIZON WIRELESS

01-485-472-0000-6203 26.02 WIRELESS USAGE(CHS WIC 4681 2538230227 COMMUNICATIONS 6001-485-474-0000-6203 26.02 WIRELESS CHARGES(CHS DIR 46 2538230227 COMMUNICATIONS 61

* 150 VERIZON WIRELESS $52.04 *VENDOR TOTAL

** 485 DEPT TOTAL $504.23 * COUNTY PUBLIC HEALTH NURSING 3 VENDORS 5 TRANSACTIONS

520 DEPT COUNTY PARK1 S

213 MCLEOD COOPERATIVE POWER ASSO01-520-000-0000-6253 497.60 525 POWER 140900 ELECTRICITY 5301-520-000-0000-6253 25.22 521 POWER 205200 ELECTRICITY 4901-520-000-0000-6253 258.79 526 POWER HOUSE 416900 ELECTRICITY 5401-520-000-0000-6253 41.42 524 POWER 424600 ELECTRICITY 5201-520-000-0000-6253 31.65 523 POWER 483200 ELECTRICITY 5101-520-000-0000-6253 45.50 522 POWER 518000 ELECTRICITY 5001-520-000-0000-6253 20.00 526 POWER 572300 ELECTRICITY 55

* 213 MCLEOD COOPERATIVE POWER ASSO $920.18 *VENDOR TOTAL

** 520 DEPT TOTAL $920.18 * COUNTY PARK'S 1 VENDORS 7 TRANSACTIONS

- - 603 DEPT COUNTY EXTENSION


3/03/2011 4/02/2011


** 603 DEPT TOTAL $26.01 * COUNTY EXTENSION 1 VENDORS 1 TRANSACTIONS

609 DEPT ENVIRONMENTAL SERVICES OFFICE5212 ALLTEL

01-609-000-0000-6203 38.09 CELL PHONE USAGE 7402481340-987 COMMUNICATIONS 83/03/2011 4/02/2011


** 609 DEPT TOTAL $38.09 * ENVIRONMENTAL SERVICES OFFICE 1 VENDORS 1 TRANSACTIONS

** 01 FUND TOTAL $28,386.76 ** GENERAL REVENUE FUND 57 TRANSACTIONS

ROBECK3/18/2011 03 FUND12:37:51 ROAD & BRIDGE FUND

*************** MCLEOD COUNTY IFS *************** COUNTY 43INTEGRATED RECEIPTS AND DISBURSEMENTS SYSTEM

D/E AUDIT LIST FOR BOARD AUDITOR'S WARRANTSIFD53 PAGE

NAME ACCOUNT NO. RPTACCR

VENDORNO.


INVOICE*PAID ON BEHALF #


310 DEPT HIGHWAY MAINTENANCE

213 MCLEOD COOPERATIVE POWER ASSO03-310-000-0000-635003-310-000-0000-635003-310-000-0000-6350

213 MCLEOD COOPERATIVE POWER ASSO

50.34 CR1&HWY 212 TRAFFIC LIGHT68.74 TRAFFIC LIGHT CSAH 11564.76 TRAFFIC LIGHT CSHA 18


$183.84 * HIGHWAY MAINTENANCE

HIGHWAY ADMINISTRATION

861100903000903100

OTHER SERVICES & CHARGE 92OTHER SERVICES & CHARGE 94OTHER SERVICES & CHARGE 93

310 DEPT

33 0 DEPT

TOTAL. 1 VENDORS 3 TRANSACTIONS

5212 ALLTEL03-330-000-0000-62 03

* 5212 ALLTEL

5658 ARAMARK UNIFORM SERVICES INC03-33 0-000-0000-6145

* 5658 ARAMARK UNIFORM SERVICES INC

540 HUTCHINSON UTILITIES COMMISSI03-330-000-0000-625303-330-000-0000-6255

* 540 HUTCHINSON UTILITIES COMMISSI

253 LIGHT & POWER COMMISSION03-33 0-000-0000-6253

03-33 0-000-0000-6257

* 253 LIGHT & POWER COMMISSION

** 330 DEPT TOTAL

298.51 CELL PHONE USAGE3/03/2011 4/02/2011


7902453005-987 COMMUNICATIONS 11

857.23$857.23

UNIFORM SERVICES•VENDOR TOTAL

14534000 UNIFORM ALLOWANCE 84

154.32 ELECTRIC WATER STREET576.13 GAS WATER STREET


110465-045087110465-045087

ELECTRICITYNATURAL GAS

9798

26.57 ELECTRIC 09-817800-011/31/2011 3/01/2011

33.67 WATER SEWER 09-817800-011/31/2011 3/01/2011


$1,946.43 * HIGHWAY ADMINISTRATION

HIGHWAY EQUIPMENT MAINTENANCE

ELECTRICITY 95



340 DEPT

99 AMPI AG SERVICE COOPERATIVE03-340-000-0000-645503-340-000-0000-6567

99 AMPI AG SERVICE COOPERATIVE

5175 FLEET SERVICES03-340-000-0000-645503-340-000-0000-645503-340-000-0000-656703-340-000-0000-6567

5175 FLEET SERVICES

13 6 HUTCHINSON CO-OP03-34 0-000-0000-6255

136 HUTCHINSON CO-OP

540 HUTCHINSON UTILITIES COMMISSI03-340-000-0000-625303-340-000-0000-6255

^540 HUTGHINSON^UTItlTIES^eOMMISSI

116.00 UNLEADED FUEL4,890.30 DIESEL$5,006.30 *VENDOR TOTAL

8810088100

MOTOR FUELS AND LUBRICA 103DIESEL FUEL & TAX 104

353 .3720.49-

12,511.15835.67-

$12,008.36

UNLEADED FUELEXEMPT TAX UNLEADEDDIESEL FUELEXEMPT TAX DIESEL•VENDOR TOTAL

17261081172610811726108117261081

MOTOR FUELS AND LUBRICA 88MOTOR FUELS AND LUBRICA 90DIESEL FUEL & TAX 89DIESEL FUEL & TAX 91

2,012.82$2,012.82

BROWNTON FUEL•VENDOR TOTAL

NATURAL GAS 83588174

1 1 7 . 7 0 ELECTRIC TEMP STORAGE7 8 7 . 6 9 GAS TEMP STORAGE

$905^39 *VENDORr̂ -OTAIi

31021-04510131021-045101

ELECTRICITY 99NATURAL GAS 100

2 03 8 WASTE MANAGEMENT OF WI MN03-340-000-0000-6257 15.16 GARBAGE REMOVAL-SL 5829158-1593-7 SEWER, WATER AND GARBAG 81


12:37:51 ROAD & BRIDGE FUND

*************** MCLEOD COUNTY IFS *************** COUNTY 43INTEGRATED RECEIPTS AND DISBURSEMENTS SYSTEM

D/E AUDIT LIST FOR BOARD AUDITOR'S WARRANTSIFD53 PAGE

VENDORNO.

ACCOUNT NO. RPTACCR

NAME WARRANT DESCRIPTIONSERVICE DATES


5829159-1593-55829162-1593-9

ACCOUNT DESCRIPTIONON BEHALF OF NAME

SEWER, WATER AND GARBAG 8 0SEWER, WATER AND GARBAG 79

AMOUNT

03-340-000-000 0-625703-340-000-0000-6257

2038 WASTE MANAGEMENT OF WI MN

414 7 WEST CENTRAL SANITATION INC03-34 0-000-0000-6257

4147 WEST CENTRAL SANITATION INC

28.46 GARBAGE REMOVAL-GLENCOE3 8.24 GARBAGE REMOVAL-LP


16. 87$16.87

GARBAGE REMOVAL-BROWNTON•VENDOR TOTAL

9213272 SEWER, WATER AND GARBAG 82*

**

**

340 DEPT TOTAL.

03 FUND TOTAL.

$20,031.60 * HIGHWAY EQUIPMENT MAINTENANCE

$22,161.87 ** ROAD & BRIDGE FUND


22 TRANSACTIONS

ROBECK ' *************** MCLEOD COUNTY IFS *************** COUNTY 433/18/2011 05 FUND INTEGRATED RECEIPTS AND DISBURSEMENTS SYSTEM IFD53 PAGE 7

12:37:51 SOLID WASTE FUND D/E AUDIT LIST FOR BOARD AUDITOR'S WARRANTSVENDOR NAME ACCOUNT NO. RPT WARRANT DESCRIPTION INVOICE* ACCOUNT DESCRIPTION

N O- ACCR AMOUNT SERVICE DATES PAID ON BEHALF # ON BEHALF OF NAME

-- 391 DEPT SOLID WASTE TIP FEE

134 CITY OF HUTCHINSON05-391-000-0000-6257 42.05 WATER SEWER 0308506510 SEWER, WATER AND GARBAG 86

1/21/2011 2/22/2011

* 134 CITY OF HUTCHINSON $42.05 *VENDOR TOTAL

** 391 DEPT TOTAL $42.05 * SOLID WASTE TIP FEE 1 VENDORS 1 TRANSACTIONS

-- 393 DEPT MATERIALS RECOVERY FACILITY134 CITY OF HUTCHINSON

05-393-000-0000-6257 219.67 WATER SEWER 0308506502 SEWER, WATER AND GARBAG 851/21/2011 2/22/2011

* 134 CITY OF HUTCHINSON $219.67 *VENDOR TOTAL664 LENTSCH TRUCKING

05-393-000-0000-6269 2,050.00 RECYCLED MATL SHIPPING CONTRACTS 873/01/2011 3/10/2011

* 664 LENTSCH TRUCKING $2,050.00 *VENDOR TOTAL43 70 MCLEOD COUNTY ALUMINUM REDEMP

05-393-000-0000-6411 1,912.19 REPLENISH CHECKS 26533-2658 ALUMINUM RECOVERY 562/04/2011 3/08/2011

* 4370 MCLEOD COUNTY ALUMINUM REDEMP $1,912.19 *VENDOR TOTAL

** 393 DEPT TOTAL $4,181.86 * MATERIALS RECOVERY FACILITY 3 VENDORS 3 TRANSACTIONS

** 05 FUND TOTAL $4,223.91 ** SOLID WASTE FUND 4 TRANSACTIONS


12:37:51 HUMAN SERVICE FUND D/E AUDIT LIST FOR BOARD AUDITOR'S WARRANTSVENDOR NAME ACCOUNT NO. RPT WARRANT DESCRIPTION INVOICE* ACCOUNT DESCRIPTION

NO. ACCR AMOUNT SERVICE DATES PAID ON BEHALF # ON BEHALF OF NAME

420 DEPT INCOME MAINTENANCE


3/03/2011 4/02/2011


** 420 DEPT TOTAL $65.46 * INCOME MAINTENANCE 1 VENDORS 1 TRANSACTIONS

-- 430 DEPT INDIVIDUAL AND FAMILY SOCIAL SERVICES5212 ALLTEL

11-430-700-0010-6203 98.18 CELL PHONE USAGE 7402481340-987 COMMUNICATIONS 103/03/2011 4/02/2011


** 430 DEPT TOTAL $98.18 * INDIVIDUAL AND FAMILY SOCIAL SERVICES 1 VENDORS 1 TRANSACTIONS

** 11 FUND TOTAL $163.64 ** HUMAN SERVICE FUND 2 TRANSACTIONS

ROBECK3/18/2011 25 FUND12:37:51 SPECIAL REVENUE FUND


COUNTY 43




VENDORNO.

ACCOUNT NO. RPTACCR

NAME INVOICE* ACCOUNT DESCRIPTIONPAID ON BEHALF # ON BEHALF OF NAMEAMOUNT

104 DEPT COUNTY RECORDER'S MODERNIZATION

205 MARCO INC25-104-000-0000-6610

205 MARCO INC10,800.47 FURNITUE COSTS (REARRAHGE N

$10,800.47 *VENDOR TOTALCAPITAL - OVER $5,000 ( 75

1 VENDORS 1 TRANSACTIONS$10,800.47 *104 DEPT

255 DEPT

TOTAL. COUNTY RECORDER'S MODERNIZATION

COUNTY COURT SERVICES

9634 ALCOPRO INC25-255-000-0000-6350

9634 ALCOPRO INC234.17 MOUTHPIECES$234.17 *VENDOR TOTAL

0147134-IN OTHER SERVICES & CHARGE 120

1 VENDORS 1 TRANSACTIONS$234.17 * COUNTY COURT SERVICES

WATER RESOURCE MANAGEMENT - GRANT

255 DEPT

613 DEPT

TOTAL.

3847 MINNESOTA RIVER BOARD25-613-000-0000-6880

3847 MINNESOTA RIVER BOARD

6291 MINNESOTA WATERS25-613-000-0000-6245

6291 MINNESOTA WATERS

625.00$625.00

2 011 ALLOCATION•VENDOR TOTAL

ALLOCATION-MINNESOTA RI 24

DUES AND REGISTRATION F 57


4 TRANSACTIONS

150.00 2011 MN L&R CONF(MC)


$775.00 * WATER RESOURCE MANAGEMENT - GRANT

$11,809-64 ** SPECIAL REVENUE FUND

613 DEPT TOTAL.

25 FUND TOTAL.

ROBECK *************** MCLEOD COUNTY IFS *************** COUNTY 433/18/2011 74 FUND INTEGRATED RECEIPTS AND DISBURSEMENTS SYSTEM IFD53 PAGE 1012:37:51 FORFEITED TAX FUND D/E AUDIT LIST FOR BOARD AUDITOR'S WARRANTSVENDOR NAME ACCOUNT NO. RPT WARRANT DESCRIPTION INVOICE* ACCOUNT DESCRIPTION


987 DEPT FORFEITED TAX SALE

134 CITY OF HUTCHINSON74-987-000-0000-6350 2.71 STORM DRAINAGE 23.142.0020 0321057200 OTHER SERVICES & CHARGE 46

2/10/2011 3/09/2011* 134 CITY OF HUTCHINSON $2.71 *VENDOR TOTAL** 987 DEPT TOTAL $2.71 * FORFEITED TAX SALE 1 VENDORS 1 TRANSACTIONS** 74 FUND TOTAL $2.71 ** FORFEITED TAX FUND 1 TRANSACTIONS

ROBECK3/18/2011 82 FUND12:37:51 COMMUNITY HEALTH SERVICE FUND


COUNTY 43

AUDITOR'S WARRANTSIFD53 PAGE 11



NAMEVENDORNO.

ACCOUNT NO. RPTACCR



854 DEPT WIC

222 MEEKER COUNTY TREASURER82-854-000-0000-6856

222 MEEKER COUNTY TREASURER

314 SIBLEY COUNTY TREASURER82-854-000-0000-6856

314 SIBLEY COUNTY TREASURER

13,504.62 JAN WIC 2011$13,504.62 *VENDOR TOTAL

WIC

WIC

2 VENDORS

102

101

2 TRANSACTIONS

9,710.55$9,710.55

JAN WIC 2011•VENDOR TOTAL*

** $23,215.17 *854 DEPT

856 DEPT

TOTAL. WIC

FPSP

8125 ACMC LITCHFIELD82-856-000-0000-626182-856-000-0000-6261

8125 ACMC LITCHFIELD

22 99 ECONO FOODS PHARMACY82-856-000-000 0-643 9

2299 ECONO FOODS PHARMACY

2412 GLENCOE REGIONAL HEALTH SERVI82-856-000-00 00-6261

2412 GLENCOE REGIONAL HEALTH SERVI

13 7 HUTCHINSON LEADER82-856-000-0000-624182-856-000-0000-6241

137 HUTCHINSON LEADER

658 MCLEOD PUBLISHING INC82-856-000-0000-624182-856-000-0000-6241

658 MCLEOD PUBLISHING INC

1251 MEDICINE SHOPPE82-856-000-0000-643982-856-000-0000-6439

1251 MEDICINE SHOPPE

6206 MEEKER MEMORIAL HOSPITAL82-856-000-0000-6260

6206 MEEKER MEMORIAL HOSPITAL

5792 TAPES PLUS ADVERTISING82-856-000-0000-6241

5792 TAPES PLUS ADVERTISING

856 DEPT TOTAL

862 DEPT

718 BUERKLE/RHONDA82-862-000-0000-6121

392.75225.00$617.75

EXAMS MMS CHSEXAMS MMS CHS•VENDOR TOTAL

49-1078249-10782

PHYSICAL EXAMINATIONS 16PHYSICAL EXAMINATIONS 23

89.85$89.85

PRESCRIPTION-MMS CHS•VENDOR TOTAL

PRESCRIPTIONS 19

237.79$237.79

EXAMS MMS CHS•VENDOR TOTAL

42806 PHYSICAL EXAMINATIONS 14

61.0449.86

$110.90

NEED AFFORDABLE BIRTH CONTRNEED AFFORDABLE BIRTH CONTR•VENDOR TOTAL

01113009160211300916

PRINTING AND PUBLISHING 2 0PRINTING AND PUBLISHING 21

83 .2566 .60

$149.85

PUBLISHING NEED AFFORD BCPUBLISHING NEED AFFORD BC•VENDOR TOTAL

PRINTING AND PUBLISHING 12PRINTING AND PUBLISHING 13

69.979.97

$79.94

PRESCRIPTION-MMS CHSPRESCRIPTION-MMS CHS•VENDOR TOTAL

PRESCRIPTIONS 17PRESCRIPTIONS 22

318 .00$318.00

STD TESTING CHLAMYDIA•VENDOR TOTAL

23223 STD TESTING 15

450.00

$450.00

$2,054.08

REGISTER TAPE ADVERTISING 000113553/15/2011 6/15/2011

•VENDOR TOTAL

• FPSP

. . . SHIP

PRINTING AND PUBLISHING 18


480.00 SHIP GRANT TIMB- -^BRSONNEL WAGES -T8-• 718 BUERKLE/RHONDA

•• 862 DEPT TOTAL.

$480.00

$480.00

•VENDOR TOTAL

• SHIP 1 VENDORS 1 TRANSACTIONS

ROBECK *************** MCLEOD COUNTY IFS *************** COUNTY 433/18/2011 82 FUND INTEGRATED RECEIPTS AND DISBURSEMENTS SYSTEM IFD53 PAGE 1212:37:51 COMMUNITY HEALTH SERVICE FUND D/E AUDIT LIST FOR BOARD AUDITOR'S WARRANTSVENDOR NAME ACCOUNT NO. RPT WARRANT DESCRIPTION INVOICE* ACCOUNT DESCRIPTION


863 DEPT FETAL ALCOHOL SPECTRUM DISORDER

718 BUERKLE/RHONDA82-863-000-0000-6121 1,120.00 FASD GRANT TIME PERSONNEL WAGES 7682-863-000-0000-6402 30.86 FASD OFFICE SUPPLIES OFFICE SUPPLIES 77

* 718 BUERKLE/RHONDA $1,150.86 *VENDOR TOTAL** 863 DEPT TOTAL $1,150.86 * FETAL ALCOHOL SPECTRUM DISORDER 1 VENDORS 2 TRANSACTIONS** 82 FUND TOTAL $26,900.11 ** COMMUNITY HEALTH SERVICE FUND 17 TRANSACTIONS

ROBECK3/18/2011 84 FUND12:37:51 SUPPORTING HANDS N F P FUND


COUNTY 43

AUDITOR'S WARRANTSIFD53 PAGE 13



VENDORNO.

ACCOUNT NO. RPTACCR

NAME INVOICE* ACCOUNT DESCRIPTIONPAID ON BEHALF # ON BEHALF OF NAMEAMOUNT

4 90 DEPT SUPPORTING HANDS NURSE FAMILY PARTNERSHI.

6075 POPE COUNTY PUBLIC HEALTH84-490-000-0000-626984-490-000-0000-633584-490-000-0000-633684-490-000-0000-64 02

6075 POPE COUNTY PUBLIC HEALTH

4903 REDWOOD COUNTY PUBLIC HEALTH84-490-000-0000-620584-490-000-0000-633584-490-000-0000-635084-490-000-0000-640284-490-000-0000-64 0384-4 90-000-0000-6451

4903 REDWOOD COUNTY PUBLIC HEALTH

5381 UNICEL84-490-000-0000-6203

5381 UNICEL

2,104.54 SALARY/FRINGE FEB 2010155.04 304 MLG FEB19.73 MTG EXPENSE4.20 OFFICE SUPPLIES


CONTRACTS 70MILEAGE EXPENSE 71MEALS, LODGING, PARKING 72OFFICE SUPPLIES 73

13.88 POSTAGE FEB428.91 841 MLG FEB

1,835.53 CLERICAL SUPPORT FEB14.04 OFFICE SUPPLIES51.90 PRINTED SUPPLIES77.90 BOOK


POSTAGE AND POSTAL BOX 64MILEAGE EXPENSE 65OTHER SERVICES & CHARGE 66OFFICE SUPPLIES 67PRINTED PAPER SUPPLIES 68BOOKS 69

345.86 CALL CHARGES$345.86 *VENDOR TOTAL

5075305080311 COMMUNICATIONS 5 9

3 VENDORS 11 TRANSACTIONS$5,051.53 *490 DEPT

860 DEPT

TOTAL. SUPPORTING HANDS NURSE FAMILY PARTNERSHI

CHILDRENS TRUST FUND

5069 MORRIS ELECTRONICS INC84-860-000-0000-6265

5069 MORRIS ELECTRONICS INC97.50 3/3/11 TECH SUPPORT

$97.50 *VENDOR TOTAL20110954 PROFESSIONAL SERVICES 74

$97.50

$5,149.03

860 DEPT TOTAL.

84 FUND TOTAL.

* CHILDRENS TRUST FUND

** SUPPORTING HANDS N F P FUND


12 TRANSACTIONS


12:37:51 AGENCY FUND D/E AUDIT LIST FOR BOARD AUDITOR'S WARRANTSVENDOR NAME ACCOUNT NO. RPT WARRANT DESCRIPTION INVOICE* ACCOUNT DESCRIPTION

NO- ACCR AMOUNT SERVICE DATES PAID ON BEHALF # ON BEHALF OF NAME

-- 975 DEPT DNR CLEARING ACCOUNT

509 MINNESOTA DNR86-975-000-0000-6850 495.00 DNR COLLECTIONS FOR OTHER A 48

3/08/2011 3/14/2011

* 509 MINNESOTA DNR $495.00 *VENDOR TOTAL

** 975 DEPT TOTAL $495.00 * DNR CLEARING ACCOUNT 1 VENDORS 1 TRANSACTIONS

- - 976 DEPT GAME & FISH CLEARING ACCOUNT509 MINNESOTA DNR

86-976-000-0000-6850 146.00 G&F COLLECTIONS FOR OTHER A 473/08/2011 3/14/2011

* 509 MINNESOTA DNR $146.00 *VENDOR TOTAL

** 976 DEPT TOTAL $146.00 * GAME & FISH CLEARING ACCOUNT 1 VENDORS 1 TRANSACTIONS

** 86 FUND TOTAL $641.00 ** AGENCY FUND 2 TRANSACTIONS

**** FINAL TOTAL $99,438.67 **** 61 VENDORS 121 TRANSACTIONS

ROBECK *************** MCLEOD COUNTY IFS *************** COUNTY 433/18/2011 INTEGRATED RECEIPTS AND DISBURSEMENTS SYSTEM IFD53 PAGE 15

12:37:51 D/E AUDIT LIST FOR BOARD AUDITOR'S WARRANTS

**** RECAP BY FUND FUND AMOUNT NAME

GENERAL REVENUE FUND

ROAD & BRIDGE FUND

SOLID WASTE FUND

HUMAN SERVICE FUND

SPECIAL REVENUE FUND

FORFEITED TAX FUND

COMMUNITY HEALTH SERVICE FUND

SUPPORTING HANDS N F P FUND

AGENCY FUND

DATE APPROVED ** 99,438.67 * TOTAL APPROVED BY,

FUND

01

03

05

11

25

74

82

84

86

**

AMOUNT

28,386.76

22,161 .87

4,223.91

163.64

11,809.64

2.71

26,900.11

5,149.03

641.00

QQ JI^Q an

3-ZtbBERRY

3/25/2011 01 FUND12:46:22 GENERAL REVENUE FUND


COUNTY 43


A/P AUDIT LIST FOR BOARD


VENDORNO.

ACCOUNT NO. RPTACCR

NAME INVOICE*PAID ON BEHALF #


0 00 DEPT BALANCE SHEET

3 02 8 MINNESOTA CHILD SUPPORT PAYME

01-000-000-0000-2056 217.28

01-000-000-0000-2056 94.13

01-000-000-0000-2056 104.29

01-000-000-0000-2056 275.03

01-000-000-0000-2056 165.66

3028 MINNESOTA CHILD SUPPORT PAYME $856.39

000 DEPT TOTAL $856.39

003 DEPT

CHILD SUPPORT3/23/2011





•VENDOR TOTAL

* BALANCE SHEET

... COUNTY WIDE

001124208702

001436294701

001439921102

001447664801

001499730601

CHILD SUPPORT GARNISHME





3/23/2011

3/23/2011

3/23/2011

3/23/2011

3/23/2011


52 81 TASC

01-003-000-0000-6350

01-003-000-0000-63 50

5281 TASC

003 DEPT TOTAL

013 DEPT

137.00 DEBIT CARD FEES 31000773525/01/2011 5/31/2011

515.12 PLAN ADMINISTRATION 31000773525/01/2011 5/31/2011


$652.12 * COUNTY WIDE

COURT ADMINISTRATOR'S OFFICE

OTHER SERVICES & CHARGE

OTHER SERVICES & CHARGE

*

** 1 VENDORS 2 TRANSACTIONS

9555 CONKEL/JEANNE M V01-013-000-0000-627301-013-000-0000-627301-013-000-0000-62 7201-013-000-0000-627301-013-000-0000-627301-013-000-0000-6273

9555 CONKEL/JEANNE M V

5915 ELSE/JENNIFER R01-013-000-0000-62 72

5915 ELSE/JENNIFER R

812 GAVIN OLSON WINTERS TWISS THE01-013-000-0000-6273

812 GAVIN OLSON WINTERS TWISS THE

6241 RISTINE/MITCHELL G01-013-000-0000-6272

6241 RISTINE/MITCHELL G

71.25168.7511.257.50

456.60195.00

$910.35

COURT APPT T JOHNSONCOURT APPT TRCOURT APPT CRCOURT APPT C MARKGRAFCOURT APPT P LUDWIGCOURT APPT J FAHEY*VENDOR TOTAL

COURTCOURTCOURTCOURTCOURTCOURT

APPTAPPTAPPTAPPTAPPTAPPT

ATTY-OTHERATTY-OTHERATTY-DEP/NEGATTY-OTHERATTY-OTHERATTY-OTHER

FA-07-2388FA-09-2350JV-10-176PR-10-2062PR-11-238P7-98-18

COURT APPT ATTY-DEP/NEG

COURT APPT ATTY-OTHER

COURT APPT ATTY-DEP/NEG


266.25$266.25

COURT APPT LI•VENDOR TOTAL

JV-10-152

30 .00$30.00

COURT APPT SF FA-07-1086•VENDOR TOTAL

20090603-000M

157.50$157.50

COURT APPT SY BY MG•VENDOR TOTAL

JV-10-289

$1,364.10 *013 DEPT

041 DEPT

TOTAL. COURT ADMINISTRATOR'S OFFICE

COUNTY AUDITOR-TREASURER'S OFFICE

7604 NELSON/MICHAELE01-041-000-0000-681001-041-000-0000-6810

7604 NELSON/MICHAELE

15.00 REFUND OF STATE FEE227.00 REFUND OF REV RECAPTURE$242.00 •VENDOR TOTAL

REFUNDS AND REIMBURSEMEREFUNDS AND REIMBURSEME22.999.1450

BERRY *************** MCLEOD COUNTY IFS *************** COUNTY 433/25/2011 01 FUND INTEGRATED RECEIPTS AND DISBURSEMENTS SYSTEM IFD53 PAGE 2

12:46:22 GENERAL REVENUE FUND A/P AUDIT LIST FOR BOARD AUDITOR'S WARRANTSVENDOR NAME ACCOUNT NO. RPT WARRANT DESCRIPTION INVOICE* ACCOUNT DESCRIPTION


** 041 DEPT TOTAL $242.00 * COUNTY AUDITOR-TREASURER'S OFFICE 1 VENDORS 2 TRANSACTIONS

-- 201 DEPT . . . COUNTY SHERIFF'S OFFICE '

944 0 CENEX PLEETCARD01-201-000-0000-6455 8,215.66 FUEL 45942C MOTOR FUELS

2/14/2011 3/15/2011* 9440 CENEX FLEETCARD $8,215.66 *VENDOR TOTAL

53 9 CENTER POINT ENERGY01-201-000-0000-6253 166.94 GAS STORAGE . 5987117-8 ELECTRICITY

2/10/2011 3/09/2011* 539 CENTER POINT ENERGY $166.94 *VENDOR TOTAL

5906 CENTURY LINK01-201-000-0000-6203 43.25 PHONE CHARGES 3208648094000 COMMUNICATIONS

3/18/2011 4/17/2011* 5906 CENTURY LINK $43.25 *VENDOR TOTAL

150 VERIZON WIRELESS01-201-000-0000-6203 442.54 MCSO AIR SOURCE CARDS 2538230226 COMMUNICATIONS

3/02/2011 4/01/201101-201-000-9003-6350 130.16 GLENCOE PD AIR SOURCE CARDS 2538230226 OTHER SERVICES & CHARGE

3/02/2011 4/01/201101-201-000-9004-6350 52.13 LP PD AIR SOURCE CARDS 2538230226 OTHER SERVICES & CHARGE

3/02/2011 4/01/201101-201-000-9005-6350 52.04 WINSTED PD AIR SOURCE CARDS 2538230226 OTHER SERVICES & CHARGE

3/02/2011 4/01/201101-201-000-9006-6350 26.02 SL PD AIR SOURCE CARDS 2538230226 OTHER SERVICES & CHARGE

3/02/2011 4/01/2011* 150 VERIZON WIRELESS $702.89 *VENDOR TOTAL

1440 VISA01-201-000-0000-6327 104.64 JOANN FABRIC #108 REPAIR SE 7306 GENERAL AUTO MAINTENANC

* 1440 VISA $104.64 *VENDOR TOTAL

** 201 DEPT TOTAL $9,233.38 * COUNTY SHERIFF'S OFFICE 5 VENDORS 9 TRANSACTIONS

- - 485 DEPT COUNTY PUBLIC HEALTH NURSING

5275 CARD SERVICES01-485-000-0000-6364 64.95 WELLNESS SUPPLIES COUNTY EMPLOYEE WELLNES

* 5275 CARD SERVICES $64.95 *VENDOR TOTAL

** 485 DEPT TOTAL $64.95 * COUNTY PUBLIC HEALTH NURSING 1 VENDORS 1 TRANSACTIONS

- - 603 DEPT COUNTY EXTENSION

1160 MCLEOD COUNTY AUDITOR-TREASUR01-603-000-0000-6351 17.61 LOS PALMAS PETTY CASH AFTER SCHOOL PROGRAM01-603-000-0000-6351 59.77 CASH WISE PETTY CASH AFTER SCHOOL PROGRAM01-603-000-0000-6351 51.24 WALMART PETTY CASH AFTER SCHOOL PROGRAM

* 1160 MCLEOD COUNTY AUDITOR-TREASUR $128.62 *VENDOR TOTAL** 603 DEPT TOTAL.. . $128.62 * COUNTY EXTENSION 1 VENDORS 3 TRANSACTIONS** 01 FUND TOTAL... $12,541.56 ** GENERAL REVENUE FUND 31 TRANSACTIONS


12:46:22 ROAD & BRIDGE FUND A/P AUDIT LIST FOR BOARD AUDITOR'S WARRANTSVENDOR NAME ACCOUNT NO. RPT WARRANT DESCRIPTION INVOICE* ACCOUNT DESCRIPTION


000 DEPT BALANCE SHEET

3028 MINNESOTA CHILD SUPPORT PAYME03-000-000-0000-2056 244.00 CHILD SUPPORT 001253574102 CHILD SUPPORT GARNISHME

3/23/2011 3/23/2011* 3028 MINNESOTA CHILD SUPPORT PAYME $244.00 *VENDOR TOTAL** 000 DEPT TOTAL $244.00 * BALANCE SHEET 1 VENDORS 1 TRANSACTIONS** 03 FUND TOTAL $244.00 ** ROAD & BRIDGE FUND 1 TRANSACTIONS

BERRY *************** MCLEOD COUNTY IFS *************** COUNTY 433/25/2011 05 FUND INTEGRATED RECEIPTS AND DISBURSEMENTS SYSTEM IFD53 PAGE

12:46:22 SOLID WASTE FUND A/P AUDIT LIST FOR BOARD AUDITOR'S WARRANTSVENDOR NAME ACCOUNT NO. RPT WARRANT DESCRIPTION INVOICES ACCOUNT DESCRIPTION

NO. ACCR AMOUNT SERVICE DATES PAID ON BEHALF # ON BEHALF OF NAME393 DEPT MATERIALS RECOVERY FACILITY

4370 MCLEOD COUNTY ALUMINUM REDEMP . . . .05-393-000-0000-6411 1,575.40 REPLENISH CHKS 26587-26639 ALUMINUM RECOVERY

3/09/2011 3/21/20114370 MCLEOD COUNTY ALUMINUM REDEMP $1,575.40 *VENDOR TOTAL4170 WASTE MANAGEMENT OF WI MN

05-393-000-0000-6257 163.04 RECYCLING RESIDUE GARBAGE 0007707-1702-3 SEWER, WATER AND GARBAG3/01/2011 3/15/2011

4170 WASTE MANAGEMENT OF WI MN $163.04 *VENDOR TOTAL

393 DEPT TOTAL $1,738.44 * MATERIALS RECOVERY FACILITY 2 VENDORS 2 TRANSACTIONS

05 FUND TOTAL! $1,738.44 ** SOLID WASTE FUND 2 TRANSACTIONS


12:46:22 HUMAN SERVICE FUND A/P AUDIT LIST FOR BOARD AUDITOR'S WARRANTSVENDOR NAME ACCOUNT NO. RPT WARRANT DESCRIPTION INVOICE# ACCOUNT DESCRIPTION


430 DEPT INDIVIDUAL AND FAMILY SOCIAL SERVICES

3 028 MINNESOTA CHILD SUPPORT PAYME . . . . .11-430-000-0000-2056 277.80 CHILD SUPPORT 001486828601 CHILD SUPPORT GARNISHME

3/23/2011 3/23/2011* 3028 MINNESOTA CHILD SUPPORT PAYME $277.80 *VENDOR TOTAL** 430 DEPT TOTAL $277.80 * INDIVIDUAL AND FAMILY SOCIAL SERVICES 1 VENDORS 1 TRANSACTIONS** 11 FUND TOTAL $277.80 ** HUMAN SERVICE FUND 1 TRANSACTIONS

BERRY *************** MCLEOD COUNTY IFS *************** COUNTY 433/25/2011 25 FUND INTEGRATED RECEIPTS AND DISBURSEMENTS SYSTEM IFD53 PAGE 612:46:22 SPECIAL REVENUE FUND A/P AUDIT LIST FOR BOARD AUDITOR'S WARRANTS

VENDOR NAME ACCOUNT NO. RPT WARRANT DESCRIPTION INVOICE* ACCOUNT DESCRIPTIONNO. ACCR AMOUNT SERVICE DATES PAID ON BEHALF # ON BEHALF OF NAME015 DEPT LAW LIBRARY

6 MATTHEW BENDER & COMPANY INC25-015-000-0000-6451 99.71 LAW BOOK 15227227 BOOKS

* 6 MATTHEW BENDER & COMPANY INC $99.71 *VENDOR TOTAL

3 58 WEST PAYMENT CENTER25-015-000-0000-6451 125.00 WEST INFO CHARGES 822364559 BOOKS

2/01/2011 2/28/201125-015-000-0000-6451 1,887.84 WEST INFO CHARGES 8223655861 BOOKS

2/01/2011 2/28/2011* 358 WEST PAYMENT CENTER $2,012.84 *VENDOR TOTAL

** 015 DEPT TOTAL $2,112.55 * LAW LIBRARY 2 VENDORS 3 TRANSACTIONS

222 DEPT SNOWMOBILE ENFORCEMENT/SAFETY - GRANT

3 028 MINNESOTA CHILD SUPPORT PAYME25-222-000-0000-2056 70.21 CHILD SUPPORT 001124208702 CHILD SUPPORT GARNISHME

3/23/2011 3/23/2011* 3028 MINNESOTA CHILD SUPPORT PAYME $70.21 *VENDOR TOTAL

** 222 DEPT TOTAL $70.21 * SNOWMOBILE ENFORCEMENT/SAFETY - GRANT 1 VENDORS 1 TRANSACTIONS

- - 255 DEPT COUNTY COURT SERVICES

63 08 SHANNAHAN/MARY25-255-000-0000-6350 500.00 ADULT RESTITUTION OTHER SERVICES & CHARGE

* 6308 SHANNAHAN/MARY $500.00 *VENDOR TOTAL

** 255 DEPT TOTAL $500.00 * COUNTY COURT SERVICES 1 VENDORS 1 TRANSACTIONS

** 25 FUND TOTAL $2,682.76 ** SPECIAL REVENUE FUND 5 TRANSACTIONS

BERRY *************** MCLEOD COUNTY IFS *************** COUNTY 433/25/2011 82 FUND INTEGRATED RECEIPTS AND DISBURSEMENTS SYSTEM IFD53 PAGE 712:46:22 COMMUNITY HEALTH SERVICE FUND A/P AUDIT LIST FOR BOARD AUDITOR'S WARRANTSVENDOR NAME ACCOUNT NO. RPT WARRANT DESCRIPTION INVOICE* ACCOUNT DESCRIPTION


862 DEPT SHIP

5576 BACHMAN/MARY . . . .82-862-000-0000-6121 980.00 SHIP GRANT TIME PERSONNEL WAGES

* 5576 BACHMAN/MARY $980.00 *VENDOR TOTAL

** 862 DEPT TOTAL $980.00 * SHIP 1 VENDORS 1 TRANSACTIONS

** 82 FUND TOTAL $980.00 ** COMMUNITY HEALTH SERVICE FUND 1 TRANSACTIONS

BERRY *************** MCLEOD COUNTY IFS *************** COUNTY 433/25/2011 86 FUND INTEGRATED RECEIPTS AND DISBURSEMENTS SYSTEM IFD53 PAGE 812:46:22 AGENCY FUND A/P AUDIT LIST FOR BOARD AUDITOR'S WARRANTSVENDOR NAME ACCOUNT NO. RPT WARRANT DESCRIPTION INVOICE* ACCOUNT DESCRIPTION


- - 975 DEPT DNR CLEARING ACCOUNT

509 MINNESOTA DNR86-975-000-0000-6850 474.50 DNR COLLECTIONS FOR OTHER A

3/15/2011 3/21/2011* 509 MINNESOTA DNR $474.50 *VENDOR TOTAL

** 975 DEPT TOTAL $474.50 * DNR CLEARING ACCOUNT 1 VENDORS 1 TRANSACTIONS

- - 976 DEPT GAME & FISH CLEARING ACCOUNT

509 MINNESOTA DNR86-976-000-0000-6850 75.50 G&F COLLECTIONS FOR OTHER A

3/15/2011 3/21/2011* 509 MINNESOTA DNR $75.50 *VENDOR TOTAL** 976 DEPT TOTAL $75.50 * GAME & FISH CLEARING ACCOUNT 1 VENDORS 1 TRANSACTIONS** 86 FUND TOTAL $550.00 ** AGENCY FUND 2 TRANSACTIONS

BERRY3/25/2011 87 FUND

12:46:22 TAX AND PENALTY FUND

VENDOR NAME ACCOUNT NO. RPTNO. ACCR

- - 984 DEPT

7605 BRELJE/JEFF87-984-000-0000-6810

* 7605 BRELJE/JEFF

7606 PIKER/NORMAN87-984-000-0000-681087-984-000-0 000-6810

* 7606 PIKER/NORMAN

** 984 DEPT TOTAL

** 87 FUND TOTAL

**** FINAL TOTAL

COUNTY 43

AUDITOR'S WARRANTS

*************** MCLEOD COUNTY IFS ***************INTEGRATED RECEIPTS AND DISBURSEMENTS SYSTEM IFD53 PAGE



INVOICE#PAID ON BEHALF #


ADVANCE TAX COLLECTIONS

18.00 OVERPAID TAXES$18.00 *VENDOR TOTAL

28.00 OVERPAID TAXES54.00 OVERPAID TAXES$82.00 *VENDOR TOTAL

$100.00 * ADVANCE TAX COLLECTIONS

$100.00 ** TAX AND PENALTY FUND

$19,114.56 **** 27 VENDORS

22.098.0040 REFUNDS AND REIMBURSEME

08.015.050008.015.0725

REFUNDS AND REIMBURSEMEREFUNDS AND REIMBURSEME


3 TRANSACTIONS

46 TRANSACTIONS



NAME

GENERAL REVENUE FUND

ROAD & BRIDGE FUND

SOLID WASTE FUND

HUMAN SERVICE FUND

SPECIAL REVENUE FUND

COMMUNITY HEALTH SERVICE FUND

AGENCY FUND

TAX AND PENALTY FUND

TOTAL APPROVED BY,

COUNTY 43

AUDITOR'S WARRANTS

BERRY3/25/2011

12:46:22IFD53 PAGE 10

**** RECAP BY FUND FUND

01

03

05

11

25

82

86

87

**

12,

1,

2,

1 Q

AMOUNT

541.56

244.00

738.44

277.80

682.76

980.00

550.00

100.00

11 A CCDATE APPROVED

MCLEOD COUNTY BOARDAGENDA REQUEST

Use the Fll key to move from field to field and type in the grey box.Use shift Fll to go backwards in the fields.

Please provide the following coversheet to process each individual request for Board consideration and/or action(one Request Form for every agenda item):

Board meeting date: 04/05/11 Originating department: Auditor

Consent or regular agenda: Consent Preferred agenda time: n/a

Amount of time needed: n/a Funding source (if applicable): n/a

Contact person for more info: Cheryl Ruud Are funds in Dept. budget: n/a

Representative (present at the meeting to discuss): n/a

M O T I O N R E Q U E S T E D : (i.e. Consider purchase of 2005 Buick LeSabre with 32,000 miles for $15,000 from Karl's Cars, Hutchinson, MN)

n/a

JUSTIFICATION F O R M O T I O N : (i.e. Replace the 1995 Ford Escort with 207,786 miles to avoid costly repairs)Beer license for ShadowBrooke Golf Course for a period of 3/15/11 thru 12/15/11.

• For purchases please include the company name, city and state• Purchases over $50,000 require a sealed bid• Purchases of less than $50,000 are considered a quotation and should have at least two quotes• For retirement receptions, please contact Mary Jo at 864-1320• E-mail resolutions to Bonnie Richter to be printed on Commissioner letterhead• Please include as much detail as possible in the motion

When providing background material for Commissioners Board Meeting packets please provide ten (double sided)3-hole punched copies to the County Administrator's office by 12:00 AM one week prior to the Board Meetingdate. Also remember that any and all documents requiring signatures should be provided at the same time. If allsignatures are available, the signed documents will be returned via interoffice mail within one day of the meeting.

Note: To satisfy the Minnesota Open Meeting Law requirement, Chapter 13D, copies of any background materialsyou distribute during the meeting to the board must also be given to the press; so please bring a total of 14 copiesfor distribution in the meeting. Providing background material one week in advance satisfies this requirement.

P:\WORDDOC\CoBoardAgendaRequest2011BeerLic.doc

Application for Retailer's "ON SALE"3.2 Percent Malt Liquor License

State of Minnesota ))ss

County of McLeod )

To the Commissioners of the County of McLeod, State of Minnesota:

Shadow Brooke Golf Course, Inc.

Shadow Brooke Golf Course, Inc3192 Hwy 7 .

Lester Prairie, MN 55354

s t T e s ^ b w i 3 ' " a P P ' i C a n t °P e r a t e S t h e b U S l n e S S ° f a G ° l f C ° U r s e a n d t 0 t h a t ^ represents and

1. That said applicant(s) was not a person who had an intoxicating or 3 2 percent malt liauorcense revoked within five (5) years of this license application, was not a Pe?on who a?the

S a ° 2 ^ ? ? " ^ ' " I - i n t e r e S t WhSther aS a h0lder of more than "^ Percent o thecapital stock of a corporation licensee, as a partner or otherwise, in the premises or in thebusiness conducted thereon, or is not a corporation, partnership, association enterprisebusiness, or firm in which any such person is in any manner interested. enterPnse,

2. That said applicant is of good moral character and repute.

3- oTfhsaucSh S I S S m ' C r " " ^ ' ^ " * maMfa^' b™* or ^ ^4' 2 f ' s a i d appl l5f" t h a f n o t w i t h i n f i v e ye a^ of this license application been convicted of a

m nnuyfa°cLreW a"e " S b u t * 9 federal " ^ '3 W ° r ^ ° r d i n a n c e govemfng theSage distribution, or possession for sale or distribution of an alcoholic

5. That said applicant makes this application pursuant and subject to all laws of the State ofMinnesota and the ordinances and regulations of McLeod County applicTbte thereto whichare hereby made a part herein by reference w ^ D i e inereto, which

Date: <3

Thomas AllefrSchmidtDOB: 8/1/593192 Hwy 7PO Box 575Lester Prairie, MN 55354

State of Minnesota )

County of McLeod ))ss Town of Winsted

' Wvwtxi h - -4 o\\y\ Son. (Witness), being duly sworn, on oath says that Thomas AllenSchmidt, the within named applicant has full knowledge of the business of said applicant, of thelocation thereof, and of the contents of the within application; and that the statements made i^ saidapplication are true of his/her knowledge.

fchus^ /i'sSijfify/*

fCBIST8K.B©8ief»l«reNOTARY PUBLIC

MINNESOTAMY COMMISSION EXPIRES JAN 31,2015;

>f Witness//Subscribed and Sworn before methis 0-M-dav o f / f c ? / U 2011

Notary Public

To the best of our knowledge the applicant for this license has not, within a period of five years priorto the date of this application, violated any law relating to the sale of non-intoxicating malt liquor orintoxicating liquor and that in our judgment the applicant will comply with the laws and regulationsrelating to the conduct of said business in the event said license is issued or renewed. We thereforerecommend that this application be granted.

McLeod County Attorney |•^V

/|tfeCeder'County Sheriff

Note: No County Board can issue license for sales in any Township without consent of suchTownship Board and recommendations of Sheriff and County Attorney. The following form ofconsent of Township Board may be used.

State of Minnesota )

County of McLeod ))ss Town of Winsted

It is hereby certified by the Township Board of Winsted Township in said County and State, byresolution on the day of 2011, did consent to the issuance of the licerjsapplied for in the within application.

ViMl ^JfroTownship Clerk Township'Ghai

Vson

OFFICE USE ONLYState of Minnesota, County of McLeod

Township of Winsted

Application for Retail "On Sale" License to Sell 3.2 Percent Malt Liquor at:

Shadow Brooke Golf Course, Inc.3192 Hwy 7

Lester Prairie, MN 55354

License granted

Filed

S:\ENGINEER\County Board items\4-5-11_Hwy_County-Board-Agenda-Request.docx

3/7/11

MCLEOD COUNTY BOARD

AGENDA REQUEST

Use the F11 key to move from field to field and type in the grey box.

Use shift F11 to go backwards in the fields.

Please provide the following coversheet to process each individual request for Board consideration and/or action: Board meeting date: 4/5/11 Originating department: Highway Consent or regular agenda: Regular Preferred agenda time: 9:15 Amount of time needed: 5 minutes Funding source (if applicable): Local Contact person for more info: John/Chad Are funds in Dept. budget: Yes Representative (present at the meeting): John Number of signed copies: 1 MOTION REQUESTED: Consider hiring Braun Intertec of St. Cloud, MN to do Falling Weight Deflectometer (FWD) testing on up to 10 miles of gravel surfaced roads. Cost based on hourly rates, not to exceed $2,500. Townships have been given opportunity also to participate, which may lower the cost.

JUSTIFICATION FOR MOTION: A FWD analysis gives load capacity and figures design strengths for gravel roads. We are particularly interested because we used an aggregate base treatment on the CSAH 23 project and we want to test the strength gained by using it. If it is favorable, it could lower gravel costs on future projects.

BL-11-00763

DRAFT COST ESTIMATE

McLeod County FWD FWD Service Desc:

Various Roadways Work Location: Hutchinson, MN

Estimator: Neil G. Lund

McLeod County Highway Department Chad Hausmann 1400 Adams Street SE Hutchinson, MN 55350

Description: Quantity: Units: Unit Price: Extension:

Phase: FWD 6/1/11 Start Date: 4/15/11 End Date:

Task: Pavement Services 720.00 Project Engineer 6.00 Hours 120.00 140.00 Senior Engineer 1.00 Hours 140.00 720.00 FWD Testing, per hour 4.00 Hours 180.00 385.00 FWD Mobilization, per mile 140.00 Each 2.75

Pavement Services Total: 1,965.00 FWD Total: 1,965.00

Project Total: 1,965.00

Page 1 of 1


3/7/11

MCLEOD COUNTY BOARD

AGENDA REQUEST



Please provide the following coversheet to process each individual request for Board consideration and/or action: Board meeting date: 4/5/11 Originating department: Highway Consent or regular agenda: Regular Preferred agenda time: 9:15 Amount of time needed: 5 minutes Funding source (if applicable): N/A Contact person for more info: Christy Are funds in Dept. budget: N/A Representative (present at the meeting): Christy Number of signed copies: 2 MOTION REQUESTED: Consider joint powers agreement between McLeod County and the Minnesota Department of Administration’s Geospatial Information Office (MnGeo) for 2011 Southern Minnesota Aerial Photography project.

JUSTIFICATION FOR MOTION: This is the agreement to update our aerial photography. This was previously discussed and funding was approved by the County Board but there was no formal agreement done, which is now required by MnGeo.

CFMS Contract No. __________

Joint Powers Agreement (Rev. 6/03) 1

STATE OF MINNESOTA

JOINT POWERS AGREEMENT

This agreement is between the McLeod County and the Minnesota Department of Administration’s Geospatial Information Office (MnGeo).

Recitals Under Minn. Stat. § 471.59, subd. 10, the State is empowered to engage such assistance as deemed necessary. This agreement supports a shared effort among Minnesota state agencies and county governments seeking to benefit from cooperative financing of large data collections to meet their mutual needs. It is authorized under Minnesota Session Law; Chapter 101, Article 2, Section 55; Subdivisions 3.2, 7.1 and 7.9 and has been developed to cooperatively acquire spring 2011 digital aerial photography for a 36-county region in Southern Minnesota.

Agreement 1 Term of Agreement

1.1 Effective date: April 5, 2011 or the date the State obtains all required signatures under Minnesota Statutes Section 16C.05, subdivision 2, whichever is later.

1.2 Expiration date: June 30, 2012 or until all obligations have been satisfactorily fulfilled, whichever occurs first.

2 Agreement between the Parties

2.2 MnGeo’s Duties.

2.2.1 Agrees to serve as coordinator and contract manager for the 2011 Southern Minnesota Aerial Photography Project on behalf of the state of Minnesota;

2.2.2 Agree to contract for digital aerial photography for McLeod County meeting the following specifications:

2.2.2.1 4-band (red, green, blue, near infrared) orthographically rectified, for the entire area of the county including a 1,500-foot buffer outside the county boundary and delivered in two separate format configurations:

2.2.2.1.1 Compressed County Mosaics – A mosaicked data file in compressed delivery format (compression ratio= 15:1), in a JPG2000 format.

2.2.2.1.2 Uncompressed Tiles – A complete set of uncompressed images, in a GeoTIFF format; the extent of each file covering the area agreeable to the County and the State

2.2.2.2 Spatial Resolution: Pixel = 1.0 foot (ground sample distance);

2.2.3 Agrees to provide a copy of the final data products to McLeod County through the most efficient and effective method of conveyance available at such time as the data have been deemed error free and accepted with the understanding that those data become the property of McLeod County and, as such, are provided without restriction to use or redistribution;

2.2.4 Agrees to oversee the fiscal management of the 2011 Southern Minnesota Aerial Photography Project.



2.3 McLeod County’s Duties.

2.3.1 Agrees to participate in quality assurance testing as needed;

2.3.2 Agrees to make payment to the Minnesota Department of Administration in the amount and manner specified in Articles 3 and 4 below.

3 Payment

McLeod County agrees to pay an amount not to exceed $24,000 to support its portion of the 2011 Southern Minnesota Aerial Photography Project; including data collection, processing and delivery.

4 Conditions of Payment

The Minnesota Department of Administration will bill McLeod County for the County’s project cost share amount as specified in Section 3 of this agreement, and McLeod County will process payment in a timely fashion so that payments to all contractors can be made by MnGeo. Payment of undisputed invoices shall be made within 30 days of invoicing by the State. Payment requirement is anticipated on or around November 1, 2011.

5 Authorized Representatives

McLeod County’s Authorized Representative is <name>, <title>; <address>, <phone number>, <email address>, or his/her successor.

MnGeo's Authorized Representative is Christopher Cialek, MnGeo Geospatial Information Manager, 330 Centennial Building, Saint Paul, MN 55155, 651.201.2481, [email protected], or his successor.

6 Assignment, Amendments, Waiver, and Contract Complete

6.1 Assignment. McLeod County may neither assign nor transfer any rights or obligations under this agreement without the prior consent of the State and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this agreement, or their successors in office.

6.2 Amendments. Any amendment to this agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original agreement, or their successors in office.

6.3 Waiver. If the State fails to enforce any provision of this agreement, that failure does not waive the provision or its right to enforce it.

6.4 Contract Complete. This agreement contains all negotiations and agreements between the State and McLeod County. No other understanding regarding this agreement, whether written or oral, may be used to bind either party.

7 Liability

McLeod County will indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney’s fees incurred by the State, arising from the performance of this agreement by McLeod County or McLeod County's agents or employees. This clause will not be construed to bar any legal remedies McLeod County may have for the State's failure to fulfill its obligations under this agreement.

8 State Audits

Under Minn. Stat. § 16C.05, subd. 5, McLeod County’s books, records, documents, and accounting procedures and practices relevant to this agreement are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this agreement.



9 Government Data Practices

McLeod County and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by McLeod County under this agreement. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either McLeod County or the State.

If McLeod County receives a request to release the data referred to in this Clause, McLeod County must immediately notify the State. The State will give McLeod County instructions concerning the release of the data to the requesting party before the data is released.

10 Venue

Venue for all legal proceedings out of this agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota.

11 Termination

10.1 Termination. The State or McLeod County may terminate this agreement at any time, with or without cause, upon 30 days’ written notice to the other party.

10.2 Termination for Insufficient Funding. The State may immediately terminate this agreement if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to McLeod County. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, McLeod County will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide McLeod County notice of the lack of funding within a reasonable time of the State’s receiving that notice.

1. McLEOD COUNTY By: ________________________________________________ Title: ______________________________________________ Date: _______________________________________________

By: ________________________________________________ Title: ______________________________________________ Date: _______________________________________________

2. MINNESOTA GEOSPATAL INFORMATION OFFICE

By: _______________________________________________ (with delegated authority) Title: ______________________________________________ Date: ______________________________________________ 3. COMMISSIONER OF ADMINISTRATION delegated to Materials Management Division By: ________________________________________________ Date: _______________________________________________ Distribution: Agency; McLeod County; State’s Authorized Representative - Photo Copy


3/7/11

MCLEOD COUNTY BOARD

AGENDA REQUEST



Please provide the following coversheet to process each individual request for Board consideration and/or action: Board meeting date: 4/5/11 Originating department: Highway Consent or regular agenda: Regular Preferred agenda time: 9:15 Amount of time needed: 5 minutes Funding source (if applicable): Ship Grant & Local

Contact person for more info: Christy Are funds in Dept. budget: Yes Representative (present at the meeting): Christy Number of signed copies: 0 MOTION REQUESTED: Consider purchase of a Trimble 6000 Series Geo XT data collector and software from Frontier Precision of Maple Grove, MN. Total price including tax is $8,309.53 with approximately $6,000 coming from the State Health Improvement Program (SHIP) Grant and remaining from current Highway budget.

JUSTIFICATION FOR MOTION: This unit will be used in the parks to update trail maps and in the highway department for various data collection activities (signing, pavement data, etc.).

QUOTE

Quote Number:031111-01

COMPANY

CONTACT Christy Christenson ADDRESS 1400 Adams Street SE QUOTE ISSUED ON: 3/16/2011

EMAIL [email protected] Hutchinson ACCEPTED BY:

PHONE (320) 484-4375 STATE MN SIGNATURE:

FAX ZIP 55350

PN QTY PER UNIT PRICE TOTAL

89000-21 1 $5,845.00 $5,845.00

34191-95 1 $765.00 $765.00

45955-VG 1 $1,165.00 $1,165.00

Please Make out Order to: SUBTOTAL $7,775.00

SHIPPING / FREIGHT $0.00

6

TAX 6.875% $534.535

Sales Tax Estimated

QUOTE ISSUED BY: Del Stewart

Trimble 6000 Series Geo XT w/ GNSS and Floodlight technology:

ORDERING

INFORMATION:

Frontier Precision, Inc.

10900 73rd Ave, Suite 120

Maple Grove, MN 55369

877 698-3077

Please Reference State Contract

442051, Release #S-934(5)

GeoXT 6000 Handheld (Standard Edition, with Floodlight)

Shipping and Handling Included per Contract Terms

TerraSync Professional software

TOTAL

GPS Pathfinder Office Software Update

$8,309.53

NOTE: QUOTE VALID WITHIN 30 DAYS OF ISSUED DATE. TERMS MUST BE ESTABLISHED PRIOR TO SALE OF ITEMS.

CUSTOMER INFORMATION

PRODUCT / SERVICE DESC.

McCleod County GIS

Frontier Precision, Inc.

10900 73rd Ave, Suite 120

Maple Grove, MN 55369

877 698-3077

763 898-3997 FAX

mailto:[email protected]

C:\Documents and Settings\pmelvin\Local Settings\Temporary Internet Files\Content.Outlook\GWAGDC3Y\County Board Agenda Request 3-4-11 NEW doc Deb out of state recommended charges 4 5 2011 (2).doc

3/7/11

MCLEOD COUNTY BOARD

AGENDA REQUEST



Please provide the following coversheet to process each individual request for Board consideration and/or action: Board meeting date: April 5, 2011 Originating department: PHNS Consent or regular agenda: Regular Preferred agenda time: 9:15 Amount of time needed: 10 minutes Funding source (if applicable): NACCHO Contact person for more info: Kathy Nowak Are funds in Dept. budget: yes Representative (present at the meeting): Kathy Nowak Number of signed copies: None MOTION REQUESTED: Consider out of state travel for Deb Butler to attend the 2011 Integrated Medical, Public Health, Preparedness and Response Training Summit on May 2-5 in Grapevine, TX. Deb received a Medical Reserve Corp scholarship that will pay the registration fee, hotel, and airfare. Deb’s time, evening meals and ground transport will be paid for out of the $5000 MRC grant that we received from NACCHO. Consider Approval of the Public Health Nursing Service 2011 Recommended Charges.

JUSTIFICATION FOR MOTION:

For purchases please include the company name, city and state Purchases of up to $25,000 are considered a quotation and should have at least two quotations when possible. Contracts over $25,000, must consider the state’s cooperative purchasing venture before another source. Expenditures from $25,000 - $100,000 may be either sealed bids or direct negotiations with two quotations when

possible. Expenditures in excess of $100,000 require board approval to advertise for sealed bids and receipt of an affidavit

of publication will be required. All requests for staff including contracting for staff must go to the Staffing Request Review Committee. E-mail resolutions to Administration to be printed on Commissioner letterhead. Please include as much detail as possible in the motion.

When providing background material for Commissioners Board Meeting packets please e-mail the County Administrator and Administrative Secretary the electronic documents by 12:00 PM Tuesday, one week prior to the Board Meeting date. Also remember that any and all documents requiring signatures should be provided at the same time. Note: To satisfy the Minnesota Open Meeting Law requirement, Chapter 13D, copies of any background materials you distribute during the meeting to the board must also be given to the press; so please bring a

FH Visits $ 388.99 /visit $ 224.56 /visit $ 140.00 /visit $ /visitHealthy Teeth $ 32.63 /application $ 14.62 /application $ 20.00 /application $ /application

ECS Clinics $ 172.06 /child $ 100.56 /child $ 45.00 /child $ 48.00 /childSchool Health $ 67.39 /hour $ 41.30 /hour $ 36.00 /hour $ 38.00 /hourShelter $ 72.82 /hour $ 44.93 /hour $ 44.00 /hour $ /hourARMHS Visits $ 232.25 /visit $ 140.44 /visit $ 140.00 /visitCase Management $ 70.36 /hour $ 42.81 /hour $ 115.92 /hour $

Case Management Non-Billable $ 35.46 /hour

Foot Care $ 46.00 /application $ 23.88 /application $ 20.00 /application $ /application

Jail Health $ 75.90 /hour $ 46.94 /hour $ 47.00 /hour $ /hourLTCC Screening $ 45.58 /screen $ 26.64 /screen $ 150.00 /screen $ /screen

PCA $ 500.29 /screen $ 308.63 /screen $ 267.82 /screen $

Immunizations $ 25.59 /vac. $ 17.56 /vac. $ 10.00 /vac. For MN Vacccine $ no change /vac.$ 20.00 /vac. For Private Vaccine $ no change /vac.

$ 40.00 /vac.$ 60.00 /vac.$ 45.00 /vac.$ 35.00 /vac.

March 21, 2011

0.00%For Adult Hep BFor TwinrixMMRFor Tdap

Roster RNs $33.74/hour

maximum amount allowed

0.00%0.00%0.00%

maximum amount allowed

0.00%

0.00%0.00%6.65%5.55%0.00%

McLeod County Public Health Nursing Service2010 Actual Costs - Current Charges - 2011 Recommended Charges

Activity Total Cost Direct Cost Current Charge CommentsRecommended

Charge % Change

McLeod County Tobacco-Free and Smoke-Free Environment Policy Scope: This policy applies to all McLeod County employees, clients, visitors, vendors and contractors. Purpose: The goal of a tobacco free worksite is to improve the health of employees, clients and visitors. Reducing tobacco use may increase productivity in the workplace, decreases absenteeism and lowers medical and health expenditures along with other costs associated with tobacco use. Policy Statement: McLeod County complies with all applicable federal, state and local regulations regarding smoking or chew tobacco use in the workplace. We strive to provide a work environment that promotes the productivity and the well-being of our employees. This policy also serves as a model policy for other worksites in McLeod County. Procedure/Guidelines: McLeod County recognizes that smoking and tobacco use* in the workplace can adversely affect employees; therefore both are prohibited indoors and outdoors including the grounds of all county buildings making them tobacco-free or within any vehicle/equipment operated by McLeod County. Smoking and tobacco use are permitted only in a private enclosed vehicle parked in the parking lot. Smoking and tobacco use is not permitted in enclosed garages, under the building overhangs, or in a convertible, motorcycle or other open vehicle parked in a McLeod County parking area. McLeod County Parks and the McLeod County Fairgrounds will be excluded from this policy other than the Extension/Parks office building. The Extension/Parks office building and office will be tobacco-free during non-fair time; persons must be 50 feet away from any entrances of the building. It is the responsibility of every employee of McLeod County to support and comply fully with the tobacco-free policy. Vendors, contractors, clients, visitors and temporary help are expected to comply with the tobacco-free policy and are expected to exercise common courtesy and to respect the needs and sensitivities McLeod County Employees and others by refraining from using tobacco on the premises. Employees Employees will be informed of this policy through various communication sources, including but not limited to, new employee orientation, annual staff update, employee policy, department meetings, employee newsletters, verbal communication, etc.

A. Tobacco use is prohibited while employees are in vehicles/equipment operated and owned by McLeod County

B. Employees are strongly encouraged not to loiter in front of adjacent, non-county buildings or other private properties. They are encouraged not to use sidewalks, streets and neighboring property as tobacco use areas. Employees must not litter on neighboring properties or McLeod County property.

C. Smokers and tobacco users have a special obligation not to abuse break time and work rules.

D. Failure of an employee to comply with this policy will result in progressive discipline up to and including termination following current disciplinary procedures.

The addictive nature of tobacco is fully recognized by McLeod County and support to all employees will be offered to assist in ceasing the employee’s usage of tobacco. McLeod County encourages all employees who use tobacco to utilize the resources available through the county health insurance plan as well as the Public Health Department for cessation services and information. Tobacco cessation services are also available from https://www.quitplan.com/ Visitors

A. Visitors will be informed of this policy through various communication sources including but not limited to, posted signs on campus, printed literature, McLeod County personnel, public notices, etc.

B. In the event that a visitor is seen using tobacco on McLeod County property, a verbal request will be made by McLeod County staff that the visitor should not use tobacco on County grounds. The request will be made in a polite and non-threatening manner. There will be business cards available for McLeod County Employees to distribute that explains the policy and refers to cessation resources. After the verbal warning is given by the McLeod County employee, if the visitor becomes threatening, then employees should follow the De-escalation techniques referenced in the Safety Guidelines for Field Personnel.

Contracted Personnel / Vendors

A. Contracted Personnel and/or Vendors will be informed of this policy through various communication sources, including but not limited to, contract agreements, County policy, and communication from County contacts, etc.

B. Failure of a contracted person or vendor to follow this policy will be referred to appropriate County personnel / administration.

Signage Requirements Signage will be used to state the policy and will be clearly posted on the property, at all entrances and other prominent places. Compliance Enforcement of this policy is shared among all McLeod County employees. All employees are authorized and encouraged to communicate this policy with courtesy, respect and diplomacy. If the individual is an employee and refuses to comply with the policy, the employees’ manager/supervisor should be notified. Employees who violate the policy will be subject to current disciplinary procedures. Failure of an employee to comply with this policy will result in progressive discipline up to and including termination. Littering of tobacco related products on the grounds or parking lots is prohibited. All ashtrays or other collection receptacles for tobacco trash will be removed from the property. *Smoking and tobacco use may include but is not limited to cigarettes, cigars, pipes, e-cigarettes, chew tobacco.

https://www.quitplan.com/

McLeod County Healthy Vending Policy and Healthy Meeting Guidelines

I. Purpose & Goal

McLeod County is committed to promoting the health and well-being of its employees as well as its residents. We know that our health and well-being is affected by our diet. The McLeod County Employee Wellness Committee would like to provide a work environment that supports employees and workplace health.

Poor nutrition and lack of physical activity are taking a significant toll on the health of our employees. It is expensive to ignore prevention. McLeod County, through its Insurance and Wellness Committees, would like to make healthy food choices convenient and easy for our employees. We would like to support their efforts in preventing disease and attaining optimum health. Through McLeod County’s Healthy Vending Policy there will be an emphasis on improving choices that lead to better health by encouraging more whole grains, fruits and vegetables, and low fat food and healthier beverage choices. This policy will increase availability of healthy foods to employees thereby increasing the chances that employees will choose these foods while at work. By following these guidelines set for a healthier nutritional environment, employees will be able to promote healthy food choices and reduce their risk for chronic disease.

II. Policy

McLeod County will be committed to providing healthy food and beverage choices for all employees at meetings, celebrations, county-sponsored events, catered events and vending opportunities. Suggested food and beverage choices are encouraged to be within the nutritional standards and guidelines that have been set up by the McLeod County Wellness Committee. All events sponsored or supported by McLeod County will always include opportunities for healthy food and beverage choices. Healthy food alternatives must be offered along with the traditional offerings at these events (i.e. provide or serve one or more healthy items from the suggested list along with traditional offerings).

This policy will also encourage all leaders (Commissioners, Department Heads, Administrators, Supervisors, and Committee Chairs) to be role models for healthier eating choices or opportunities.

III. Policy Statements

a. Meeting Guidelines i. Offer healthy food choices at break, lunch, dinner, receptions,

celebrations, county-sponsored events and catered events. Appendices are available with listings health options.

ii. Consider not offering food during mid-morning or mid-afternoon meetings, presentations, and seminars

iii. Suggested food and beverage choices are encouraged to be within the nutritional standards and guidelines that have been set by the McLeod County Wellness Committee.

iv. Healthy food alternatives must be offered along with the traditional offerings at these events (i.e. provide or serve one or more healthy items from the suggested list along with traditional offerings).

v. If leaving the premises for a meal always encourage those attending a meeting, conference or workshop through McLeod County of the healthy eating opportunities in the area.

b. Vending Policy i. Healthy food alternatives will be available in all machines located

throughout the county buildings ii. At least 50% of all vending items should be healthy options.

These may include food and beverages and/or snacks that: 1. has 30% or less of its total calories from fat 2. has 10% or less of its total calories from saturated fat plus

trans fats 3. has 35% or less of its weight from sugars, excluding sugars

occurring naturally in fruits, veggies and dairy ingredients iii. Periodic reviews of vending services will be conducted to

determine product choices and to ensure acceptable services by the Wellness Committee and Central Services.

c. Break room guidelines i. Break rooms are encouraged to follow meeting guidelines ii. See vending guidelines for vending options in break rooms

iii. All buildings are encouraged to display nutrition and health messages regarding personal nutrition. This will be implemented through the wellness committee.

There are four appendices available upon request to assist in choosing healthy options.

C:\Documents and Settings\pmelvin\Local Settings\Temporary Internet Files\Content.Outlook\GWAGDC3Y\Board Agenda Request 4-5-11 pay 2011 PACT for Families (2).doc

3/7/11

MCLEOD COUNTY BOARD

AGENDA REQUEST



Please provide the following coversheet to process each individual request for Board consideration and/or action: Board meeting date: 04/05/11 Originating department: SS/PH/Corrections Consent or regular agenda: either Preferred agenda time: open Amount of time needed: 5 minutes Funding source (if applicable): county/SS/PH Contact person for more info: Gary S./Kathy N. Are funds in Dept. budget: No Representative (present at the meeting): Gary/Kathy Number of signed copies: ? MOTION REQUESTED: Regarding need to pay $ 36,939, based on McLeod County census, to PACT for Families Collaborative. This includes the departments of Corrections, Public Health, and Social Services.

JUSTIFICATION FOR MOTION: In October/November 2010, the McLeod County Board approved membership into the then, 4-county PACT 4. The group is now the 5-county PACT for Families Collaborative.

For purchases please include the company name, city and state Purchases of up to $25,000 are considered a quotation and should have at least two quotations when possible. Contracts over $25,000, must consider the state’s cooperative purchasing venture before another source. Expenditures from $25,000 - $100,000 may be either sealed bids or direct negotiations with two quotations when



When providing background material for Commissioners Board Meeting packets please e-mail the County Administrator and Administrative Secretary the electronic documents by 12:00 PM Tuesday, one week prior to the Board Meeting date. Also remember that any and all documents requiring signatures should be provided at the same time. Note: To satisfy the Minnesota Open Meeting Law requirement, Chapter 13D, copies of any background materials you distribute during the meeting to the board must also be given to the press; so please bring a

C:\Documents and Settings\pmelvin\Local Settings\Temporary Internet Files\Content.Outlook\GWAGDC3Y\20110405-Info-Sys-Bd-Agenda-Request.doc

MCLEOD COUNTY BOARD

AGENDA REQUEST

Please provide the following coversheet to process each individual request for Board consideration and/or action: Board meeting date: April 5, 2011 Originating department: Information Systems Consent or regular agenda: Regular Preferred agenda time: 10:00 am Amount of time needed: 5 minutes Funding source (if applicable): Contact person for more info: Tom Keefe Are funds in Dept. budget: Yes Representative (present at the meeting): Tom Keefe Number of signed copies: n/a MOTION REQUESTED: Consider the attached quotaion A) SHI (State Contract) Piscataway, NJ – Exinda Components - $11,954 plus any applicable tax and shipping JUSTIFICATION FOR MOTION: A) To consider the purchase of the Exinda component from SHI. The Exinda component would be used to monitor

and manage network activity and performance.

All Prices are in US Dollar (USD)

Pricing ProposalQuotation #: 4410383Created On: 3/28/2011Valid Until: 4/27/2011

MN MCLEOD COUNTY Inside Account Manger

Matt Troska830 E 11th StreetGlencoe, MN 55336UNITED STATESPhone: (320) 864-1340Fax: Email: [email protected]

Jaime DiCostanzi33 Knightsbridge Road, Piscataway, NJ 08854Phone: 1800-477-6479Fax: 732-564-8280Email: [email protected]

Product Qty Your Price Total

1 Exinda 4761 appliance including Visibility and Control up to 45Mbps EXINDA - Part#: EX-4761-45

1 $8,652.00 $8,652.00

2 12 Months Basic Maintenance EXINDA - Part#: EX-4761-45BM

1 $1,731.00 $1,731.00

3 Copper Ethernet 6-port 1Gbps bypass for 4061, 6060, 8060 and 10060 EXINDA - Part#: EX-NEM60-G6BP

1 $1,571.00 $1,571.00

Subtotal $11,954.00Total $11,954.00

Additional Comments

MN State Contract#436392

*Please email all quote requests to [email protected]

*Please email all order requests to [email protected] OR fax 732-564-8280*

The Products offered under this proposal are subject to the SHI Return Policy posted at www.shi.com/returnpolicy, unless there is an existing agreement between SHI and the Customer.

about:www.shi.com/returnpolicy

C:\Documents and Settings\pmelvin\Desktop\April 5, 2011 Board\LowInterestLoanCounty Board Agenda Request 3-7-11.doc

3/7/11 MCLEOD COUNTY BOARD

AGENDA REQUEST

Use the F11 key to move from field to field and type in the grey box. Use shift F11 to go backwards in the fields.

Please provide the following coversheet to process each individual request for Board consideration and/or action: Board meeting date: April 5, 2011 Originating department: Environmental Services Consent or regular agenda: Regular Preferred agenda time: 9:30 a.m. Amount of time needed: 15 minutes Funding source (if applicable): Environmental Services Contact person for more info: Roger Berggren Are funds in Dept. budget: Yes Representative (present at the meeting): Roger Berggren Number of signed copies: 11 MOTION REQUESTED: Requesting approval to enter into a low interest loan agreement to replace failing septic systems in the Crow River Watershed within McLeod County. The loan is a part of the MPCA Minnesota Clean Water Partnership through the Crow River Organization of Water (CROW) in the amount of $200,000. Also included is the approval of a General Obligation note for repayment of the loan to the MPCA. The Obligation Note is for $600,000, at this time only $200,000 will be credited against the $600,000. The Obligation Note is in a larger amount to cover any future loan money that may become available. This will require future Board approval before any additional loan money is received. The items listed below are required to be approved and signed as part of the low interest loan program:

1) Minnesota Clean Water Partnership Project Implementation Loan Agreement number SRF0248. 2) Resolution by the County Board entering into the loan agreement. 3) General Obligation Note (MPCA) for Reducing Surface Water Runoff in the Crow River Watershed. 4) Resolution Relating To The Minnesota Pollution Control Agency Clean Water Partnership: Authorizing

The County To Borrow Money From The Minnesota Pollution Control Agency And To Lend Money To Eligible Lenders To Fund Projects For The Control And Abatement of Water Pollution for the Reducing Surface Water Runoff in the Crow River Watershed project.

JUSTIFICATION FOR MOTION: This makes low interest money available to county residents to upgrade failing septic systems. For purchases please include the company name, city and state Purchases of up to $25,000 are considered a quotation and should have at least two quotations when possible. Contracts over $25,000, must consider the state’s cooperative purchasing venture before another source. Expenditures from $25,000 - $100,000 may be either sealed bids or direct negotiations with two quotations when


of publication will be required. All requests for staff including contracting for staff must go to the Staffing Request Review Committee. E-mail resolutions to Administration to be printed on Commissioner letterhead.

McLeod County Resolution 11-CB-12

Reducing Surface Water Runoff in the Crow River Watershed Clean Water Partnership Project

BE IT RESOLVED by the McLeod County Board of Commissioners, that it hereby designates

Environmentalist Roger Berggren as project Representative for the implementation of the Reducing

Surface Water Runoff in the Crow River Watershed Clean Water Partnership Project for McLeod County.

The Project Representative shall have the authority to represent the McLeod County Board of

Commissioners in all Project matters that do not specifically require action by the McLeod County Board

of Commissioners.

BE IT FURTHER RESOLVED by the McLeod County Board of Commissioners that, as Loan Sponsor, the

McLeod County Board of Commissioners enters into the attached Minnesota Clean Water Partnership

Project Implementation Loan Agreement along with Crow River Organization of Water, as Project

Sponsor, and the Minnesota Pollution Control Agency to conduct the implementation of the Improving

Reducing Surface Water Runoff in the Crow River Watershed Clean Water Partnership Project.

BE IT FURTHER RESOLVED by the McLeod County Board of Commissioners that the County Board Chair,

Beverly Wangerin, be authorized to execute the attached Minnesota Clean Water Partnership Project

Implementation Loan Agreement for the above referenced Project on behalf of the Board as Loan

Sponsor.

BE IT FURTHER RESOLVED by the McLeod County Board of Commissioners that the County Auditor -

Treasurer, Cindy Schultz be authorized to execute loan disbursement requests for the above referenced

project to the Minnesota Pollution Control Agency on behalf of the Board.

WHEREUPON the above Resolution was adopted at a McLeod County Board Meeting this April 5, 2011.

STATE OF MINNESOTA

COUNTY OF McLEOD

I, Patrick Melvin, do hereby certify that I am the custodian of the minutes of all proceedings had and

held by the County Board of said McLeod County, that I have compared the above resolution with the

original passed and adopted by the County Board of said McLeod at a Board meeting thereof held on the

5th day of April at 9:00 am, that the above constitutes a true and correct copy therefor, that the same

has not been amended or rescinded and in in full force and effect.

IN WITNESS WHEREOF, I have hereunto placed my hand and signature this 5th of April, 2011 and have

hereunto affixed the seal of the McLeod County Board.

Authorized Signature and Title (SEAL)

RESOLUTION 11-CB-11

NATIONAL TELECOMMUNICATIONS WEEK

FROM APRIL 10 THROUGH APRIL 16, 2011

WHEREAS, every day dedicated men and women serve as public safety dispatchers to provide 9-1-1 emergency assistance to citizens of McLeod County to ensure their safety by coordinating the appropriate response for each caller’s need and offering immediate assistance to victims and responders alike, and WHEREAS, every day, citizens depend on the skill, expertise, compassion and commitment of McLeod County Communications Officers to help save countless lives by their rapid response to emergency calls, and WHEREAS, McLeod County Communications Officers make decisions within seconds, have poise under pressure, dispatch emergency professionals and equipment which sometimes make a difference between life and death, NOW THEREFORE BE IT RESOLVED that the McLeod County Board of Commissioners recognize our local E-911 Communications Officers for their dedication and service to the citizens of McLeod County. BE IT RESOLVED FURTHER, McLeod County Board of Commissioners recognizes National Telecommunications Week from April 10 through April 16, 2011. Adopted this 5th day of April, 2011.

____________________________________ Board Chairman ____________________________________ County Administrator

MCLEOD COUNTY BOARD AGENDA REQUEST



Please provide the following coversheet to process each individual request for Board consideration and/or action (one Request Form for every agenda item): Board meeting date: 4/5/2011 Originating department: CS Consent or regular agenda: Reg Preferred agenda time: Open Amount of time needed: 5 Min Funding source (if applicable): 2011 Budget Contact person for more info: Betty Are funds in Dept. budget: Yes Representative (present at the meeting to discuss): Betty

MOTION REQUESTED: Request approval to purchase a 2011 Ford Escape XLS, utilizing the Minnesota State Contract, from Elk River Ford, Elk River, MN with total costs for vehicle and delivery not to exceed $18,700, plus tax and license fees. The budgeted vehicle will be placed into the employee motor pool at the Courthouse. Vehicles will be relocated from their existing locations dependent on past usage and current mileage. Older vehicles in the motor pool may be sold in the near future through an auction process when the Sheriff’s Department sells their used squad cars.

JUSTIFICATION FOR MOTION:

Remove older, unreliable vehicles from motor pool and replace with vehicle less apt to have high maintenance and repair costs.

“Putting Together the Pieces of Community Development”

Center for Regional Development 2401 Broadway Avenue Phone: 507-836-8673 Email: [email protected] Slayton, MN 56172-1142 Fax: 507-836-8866 Website: www.swmhp.org

Southwest Minnesota Housing Partnership

March, 2011 McLeod County Board of Commissioners 830 E 11th Street Glencoe, MN 55336 Re: Renter Rehab Deferred Loan Program Dear McLeod County Board: The Southwest Minnesota Housing Partnership (SWMHP) has been administering the Home Rental Rehab Program in your county which is now being called the Renter Rehab Deferred Loan Program (RRDL). The SWMHP is requesting the McLeod County Board of Commissioners authorization to administer the Renter Rehab Deferred Loan Program (RRDL) within the County of McLeod. Please see attached resolution. The RRDL program funds the rehabilitation of rental properties thru the Minnesota Housing Finance Agency. The SWMHP has administered the HOME Program in twenty-seven counties in southwest and south central Minnesota and has successfully administered this program for the past fourteen years. The following chart illustrates the impact of the program in the region since 2004.

Year Allocated Funds

Number of Projects

Number of units

Total Development Cost

2004 $1,165,226 3 98 $5,095,7342005 $294,000 1 26 $1,104,3182006 $642,101 7 78 $959,3542007 $6,538,131 10 369 $16,237,0262008 $800,000 1 84 $1,386,6652009 $3,175,341 6 192 *$3,686,740

*Number not final because construction is still in progress.

Since 1995, the SWMHP has administered funding for the rehab of 1,461 rental units. Within McLeod County, the SWMHP has completed two projects that have rehabilitated 28 units. In order for the SWMHP to remain as the Local Administrator of the RRDL Program for McLeod County, the McLeod County Board must approve the attached resolution. Please contact me with any questions that you may have. I can be reached at 507-836-1617 or by email at [email protected]. If you would one of our staff to attend a Board meeting to discuss the Rental Rehab Deferred Loan Program in further detail, please let me know. Sincerely,

Lori Speckmeier

Lori Speckmeier Local Administrator, SWMHP Attachment: Resolution

CERTIFIED COPY OF RESOLUTION OF COUNTY BOARD

MCLEOD COUNTY, MINNESOTA

RESOLUTION 11-CB-06

WHEREAS, the County of McLeod desires to participate in the Minnesota Housing Finance Agency, Renter Rehab Deferred Loan Program (RRDL), and administer it in accordance with all applicable State and Federal regulations; and WHEREAS, in order to participate in the program it is necessary for the County of McLeod to file an application signed by the Southwest Minnesota Housing Partnership, Executive Director with the Minnesota Housing Finance Agency; and WHEREAS, the need for McLeod County Board approval concerning the submission of Application for Administrative Authority; and NOW THEREFORE, be it resolved by the Board of Commissioners of McLeod County, that the Southwest Minnesota Housing Partnership, Executive Director is authorized to:

1. file an Application for Administrative Authority with the Minnesota Housing Finance Agency for participation in the Renter Rehab Deferred Loan Program (RRDL); and

2. administer through the Southwest Minnesota Housing Partnership program funds

awarded by the Minnesota Housing Finance Agency for the rehabilitation of rental property in the County of McLeod.

APPROVED: , 2011

By: By: (Authorized Officer) (Authorized Officer)

Its: Its: (Title) (Title)

Staffing Request Committee

10:00 A.M.

Tuesday, March 29, 2011

Courthouse Boardroom

AGENDA

A) Consider hiring full-time HHW Tech (grade 17) in Solid Waste Management Department due to resignation.

Recommendation: Hire full-time HHW Tech in Solid Waste Management Department due to resignation.

Please note that the Committee Chairperson has responsibility to invite staff

not copied on this Agenda and expected to attend the meeting.

CC: All Commissioners All Department Heads Mary Jo Wieseler

Pat Melvin

C:\Documents and Settings\pmelvin\Desktop\April 5, 2011 Board\County Board Agenda Request, Committee Appointments.doc

3/7/11 MCLEOD COUNTY BOARD

AGENDA REQUEST

Use the F11 key to move from field to field and type in the grey box. Use shift F11 to go backwards in the fields.

Please provide the following coversheet to process each individual request for Board consideration and/or action: Board meeting date: 4/5/2011 Originating department: Admin Consent or regular agenda: Regular Preferred agenda time: Amount of time needed: Funding source (if applicable): Contact person for more info: Mary Jo Wieseler Are funds in Dept. budget: Representative (present at the meeting): Number of signed copies: N/A MOTION REQUESTED: Appoint Craig Glieden to Health Insurance Committee to fill Teamsters opening, term to expire 12/31/2011. Appoint Joe Oliver to Health Insurance Committee to fill AFSCME/LELS opening, term to expire 12/31/2012. JUSTIFICATION FOR MOTION: For purchases please include the company name, city and state Purchases of up to $25,000 are considered a quotation and should have at least two quotations when possible. Contracts over $25,000, must consider the state’s cooperative purchasing venture before another source. Expenditures from $25,000 - $100,000 may be either sealed bids or direct negotiations with two quotations when



When providing background material for Commissioners Board Meeting packets please e-mail the County Administrator and Administrative Secretary the electronic documents by 12:00 PM Tuesday, one week prior to the Board Meeting date. Also remember that any and all documents requiring signatures should be provided at the same time.

Note: To satisfy the Minnesota Open Meeting Law requirement, Chapter 13D, copies of any background materials you distribute during the meeting to the board must also be given to the press; so please bring a