board of directors – meeting minutes · 2019. 3. 7. · Ø web hosting with hostgator -- 3 years...

BOARD of DIRECTORS – MEETING MINUTES The December 2018 Board of Directors (BoD) meeting of the Collegiate Peaks Chapter of Trout Unlimited (CPC) was held at Mt. Shavano Manor meeting room in Salida on December 12, 2018. Secretary Tom Arnot opened the meeting at 6:30 pm.

Board Member Attendees:

Officers: Jerry Wright, Tom Arnot

Board Members: Jim Impara, Gene Milus, Rick Helmick, Bill Dvorak, Eric Heltzel, Mike Perry

Keith Krebs and Larry Payne did not attend. They both provided a proxy to Tom Arnot to vote in favor of sending a letter from CPC opposing the Zephyr mining application near Cañon City (Item 4l below).

The minimum number of board members was in attendance to constitute a quorum. In addition, enough members were in attendance to constitute a 2/3 majority of the entire Board, if needed.

Other attendees: Karen Dils, Dick Isenberger, Kent Fishman

1. CONSENT AGENDA

a. October 10, 2018 BoD Meeting Minutes and November 11, 2018 Annual Year-in-Review meeting minutes; Tom Arnot (as emailed)

b. October and November, 2018 Treasurer’s Reports; Jerry Wright (as emailed)

c. Jim Impara motioned that the consent agenda be approved as submitted. Rick Helmick seconded the motion and it passed without dissent.

2. REMARKS

a. Need newspaper articles – send to Keith Krebs.

b. Newsletter content to Tom Palka by 23rd of the month.

• Need any content relating to activities by CPC members - Fishing trips, fish pictures, project articles, etc.

• Really helps to make the newsletter “local” if we have pics of fishing trips & stories from members.

3. UPCOMING MEETINGS AND EVENTS

a. None currently scheduled – discussion below.

4. NEW BUSINESS:

a. Strategic Planning Meeting

• Typically held on a Saturday in January.

• Spend 5-7 hours – it’s a lot of work to put an agenda together and prepare minutes.

• Many items have been discussed year after year with little or no follow-up. Nothing is accomplished that cannot be accomplished at a shorter board meeting.

• Suggest that we simplify this meeting and make it a Fundraising/Budget/Board meeting instead. Usually need a vote on scholarships for spring semester.

December 12, 2018 BoD Meeting Minutes

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Discussion:

• Jim Impara brought up Fred Rasmussen’s recent letter he emailed to the board regarding the future direction of the chapter. Briefly discussed it and decided to table further discussion until the January planning meeting.

• Decision to move ahead with a planning meeting in January with a streamlined format – concentrate on fundraising options. Selected January 26, 2019 for tentative date – Tom Arnot to check availability and reserve venue.

b. 2019 Meeting Schedule (See attached proposed schedule – Page 6)

• Need a Program Chairperson

• Possible programs:

Ø Michael Atwood, CPW, update on stocking results. YES – Dick Isenberger to contact.

Consider having a USFS person also and discuss Hayden Fire impacts; reseeding? Flood mitigation?

Bill Dvorak will contact USFS and find out who can make

Ø Jim Impara and Barbara Plake can do a March presentation on their trip to Guadalupe River - YES

Ø Charlie Craven fly tying demo – member Jeff Porter has communicated with him and Charlie said he would love to come and do a demo for our chapter. YES – Tom Arnot to follow up with Charlie for September meeting.

Jerry Wright will check Soulcraft to see if they have AV equip to use. Scout Hut? Granzella Hall?

Ø Have CTU and NTU Employees make presentation on what they do (Omasta, Willis, Peternell, Kindle)

Ø Jason Willis – TU project update

Ø Stuart Andrews/Tom Parkes – high lake fishing

Rick Helmick will contact Tom Parkes to see if he can make a presentation.

Ø Stuart Andrews/Preston Larimer – insects of the Arkansas?

Ø Bill Dvorak – Gunnison Gorge Float/fishing trip

Ø CTU has a Greenback Restoration video

Ø Tenkara manufacturer located in Longmont – they might come present.

Ø Owners of Taos, NM fly shop – Rick knows them & they might be willing to make a presentation

Ø “On the Rise” movie

Ø EPA – Deregulation of Clean Water Act.

Decided against having a legislator make a presentation - looks like an endorsement

c. Date/place for Project Healing Waters event

• Wednesday, June 26 at Hayden Reservoir (same location as last year)

• Too early for normal runoff?

• Tabled further discussion for January planning meeting

d. 2019 Budget - Short year (copy attached – Page 7 & 8)

• With 2019 fundraising status unknown, we need to be more cost–conscious going forward.

• Scholarships – always vote on expenditure.


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• Fishing Derbies – we don’t vote on these expenditures. This line item was significantly over budget last year. Can we track these better or do they just need a more realistic budget number?

Don’t want to spend too much effort tracking every minute detail.

• Even if we have a budgeted line item, we still need BoD approval to spend any money – Agreed?

No clear consensus…

e. FlyGals Marketing Budget update – Jim Impara (copy attached – Page 9)

• Proposed FlyGals t-shirt marketing budget – Sold a few shirts at CTU Fall meeting. Do we want to move forward with the plan to try to sell more shirts?

• Karen has a contact in BV – they would handle the sales?

• Tabled further discussion until the January planning meeting.

f. Donations to CPC - Salida Walking Tours & Moonlight Monday Sept 9, 2019 – Rick Helmick

• $50 donation received from Salida Walking Tours ($350 previously)

• Moonlight Monday Sept 9, 2019 benefit for CPC – 10% of total sales to our chapter.

g. Storage shed - 52% rent increase as of Dec 1, 2018

• Was $59.75/month ($717 annually). New rate is $90.75/month ($1,089 annually). We pay this quarterly, invoiced by A&A Storage.

• Do we want to investigate other options?

• Rick checked other rates – new rates seem to be in line with current pricing at other places.

• Determine what our square footage requirements are and ask membership if anyone has any space that might be usable.

• Need to sort through and eliminate some of the stuff – might not need banquet items any longer.

• Tom Arnot to send blast to membership asking about available space.

h. Internet budget FY19

• FY19S Budget included $300 line item for Internet. Spent about $230 so far for domain name, domain privacy and Constant Contact fees. Need to spend $358 for Primary Domain name (collegiatepeakstu.org) in January. Most of these are multi-year subscriptions.

Ø Constant Contact - 1 year - November 14th - $147.00 PAID Ø Domain name - 3 years - $45 total PAID Ø Domain name privacy - 3 years - $38.85 total PAID Ø Web hosting with Hostgator -- 3 years -- $358.20 total DUE January 12, 2019

Jim Impara motioned that we spend $358.20 to renew or web hosting with Hostgator for 3 years. Jerry Wright seconded the motion and it passed without dissent. Kent Fishman noted that he had tried to logged into the chapter website forums multiple times and it didn’t work. Forums are going to be deleted.

i. CTU has switched over to Squarespace, a user-friendly, full featured web hosting site. CTU will be having a webinar on Squarespace in January. Dan Omasta indicates it is easy to use and has lots of freebies. More details to come, but it might be a good option for us to consider.


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j. Chaffee County Community Foundation workshop (see attachment – Page 10)

• Keith attended Michael Hannigan's presentation of CCCF in BV on October 4th. Reed and Karen Dils were also there. Keith’s comment is that he thinks this is a program worth additional education and follow-up by CPC-TU.

k. Colorado Mountain College – email request (see attachment – Page 11)

• Received an email through website from Garrett Smith, professor at CMC. He was looking for an outreach program or something to take his Intro to Environmental Science students to on short notice due to a cancellation – received request Oct 29 for Nov 9 date.

• Tom Palka forwarded the email to a few of us – right before annual meeting, no one responded.

• Does anyone know Garrett? Our education classes are set up for younger kids – is there something we could do for this group if we had some advance notice?

• No one knows him – Eric volunteered to be a contact for future reference. Tom Arnot to send an email and CC Eric for future interest.

l. Vote on letter of opposition to mine/oil & gas lease – as emailed

• Copy of draft letter attached – Page 12

• Do we support sending a letter of opposition to the DNR on this proposed mine. Need to have 2/3 majority of the entire board to support – 8 votes required (Larry & Keith sent proxies voting yes)

• Rick Helmick motioned that we sent the letter. Jim Impara seconded the motion and it passed by a vote of 10-0, meeting the 2/3 majority requirement.

m. Kelly Ponds fish stocking – possible 2019 expenditure.

• Dave Kelly has been in contact with Keith Krebs regarding stocking of the ponds. Will discuss in detail after the first of the year. Preliminary estimate is up to $1,000 in support for stocking of the ponds with 2 years of access for CPC, mostly for youth programs.

• Keith requested a non-binding straw poll to see if BoD would support this at some level before he meets with Dave Kelly early next year. Likely a FY19 budget item.

• Discussion:

Do we need it? Have we used it? (FlyGals has used it a time or two). BV kids go to Wrights Lake.

Consensus was there was not much enthusiasm to stock these private ponds for limited usage. We have other places we can go.

5. OLD BUSINESS:

a. Kent Fishman noted that there are missing signs along the river between Salida and Cañon City that identify where public/private property boundaries are. He wants to check and see if these can be replaced. He was directed to check with Rob White of AHRA. Kent said he would report back at the January planning meeting.


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6. REPORTS OF COMMITTEES

a. Membership Report by Tom Arnot/Rae Pedersen – Last 60 days ending 12/3/18

Changes in last 60 days: • 10 new members • 3 members transferred in • 2 members transferred out • 35 individual/family member renewals • 0 Business member renewals • 26 memberships expired (expired members stay on roster for 6 months) • 8 memberships lapsed (after 6 months of staying on the roster in expired status, members are

“lapsed”, i.e. taken off active roster)

Total Memberships as of 12/3/18: • 4 Business memberships (includes 1 expired business membership – Ark Anglers) • 286 total individual/family memberships (includes 37 expired memberships).

• If you know a member that is not receiving CPC email blasts, contact Tom Arnot. Roster and Email

list reconciliation is continuous.

b. Volunteer hours report - Karen Dils (as emailed).

• 98 hours reported and 601 miles driven since 10/1/18

c. Communications Report by Tom Palka (as emailed)

7. COMMENTS FROM BOARD MEMBERS AND VISITORS

(none)

8. ADJOURNMENT

Meeting was adjourned by acclamation at 8:15 pm.

After the meeting, a few board members stopped by Soulcraft to check on ambiance level for future meetings.


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**PROPOSED** 2019 BoD and Member Meetings Schedule BoD and Member meetings are typically held the second Wednesday of alternating months – some exceptions. Member Meeting social time starts at 6:30 pm, meeting starts at 7:00pm. BoD Meeting social time starts at 6:00 pm, meeting starts at 6:30 pm. January 9 - Member meeting, PROGRAM: TBD Mt. Shavano Manor, 525 W 16th St. Salida, 6:30 Social time, 7:00 meeting NOT RESERVED, 0:00 – 0:00pm

January 12 (Sat.) – Strategic Planning/Fundraising/Board meeting, Mt Shavano Manor, Salida 9:00 am to 2:00 pm – Lunch Provided NOT RESERVED 0:00 am – 0:00 pm

February 13 – Board of Directors Meeting Sangre de Cristo Electric Association meeting room, BV NOT RESERVED 0:00 – 0:00 6:00 Social time, 6:30 call to order March 13 – Member meeting, PROGRAM: TBD Sangre de Cristo Electric Association meeting room, BV NOT RESERVED 0:00 – 0:00 6:30 Social time, 7:00 call to order

April 11 – Board of Directors meeting Mt. Shavano Manor, 525 W 16th St. Salida NOT RESERVED 0:00 – 0:00pm 6:00 Social time, 6:30 call to order May 8 – Member meeting, PROGRAM: TBD Mt. Shavano Manor, 525 W 16th St. Salida, NOT RESERVED 0:00 – 0:00pm 6:30 Social time, 7:00 meeting

June 12 – Board of Directors Meeting Sangre de Cristo Electric, BV NOT RESERVED, 0:00 – 0:00pm 6:00 Social time, 6:30 call to order July 10 – Member meeting, PROGRAM: TBD Sangre de Cristo Electric Association meeting room, BV NOT RESERVED 0:00 – 0:00 6:30 Social time, 7:00 call to order

August 14 – Board of Directors meeting, Mt. Shavano Manor, 525 W 16th St. Salida, NOT RESERVED 0:00 – 0:00pm 6:00 Social time, 6:30 call to order September 11 – Member meeting, PROGRAM: TBD Mt. Shavano Manor, 525 W 16th St. Salida, NOT RESERVED 0:00 – 0:00pm 6:30 Social time, 7:00 meeting October 9 – Board of Directors meeting Sangre de Cristo Electric Association meeting room, BV NOT RESERVED 0:00 – 0:00pm 6:00 Social time, 6:30 call to order

November 9 (Sat.) – Social hour, Potluck Dinner, Year in Review Member meeting Granzella Hall, Salida; NOT RESERVED 0:00 - 0:00pm 5:00 pm to 8:00 pm December 11 – Board of Directors meeting Mt. Shavano Manor, 525 W 16th St. Salida, NOT RESERVED 0:00 – 0:00pm 6:00 Social time, 6:30 call to order


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Marketing Plan for FlyGals t-shirts Jim Impara and Barbara Plake Oct 8, 2018 Shirts will be marketed principally in Colorado, with some national outreach via Facebook and the Denver Fly Fishing Show. Other than the initial marketing effort at the Salida CTU meeting, shirt costs will be approximately $8.00. Selling price will be $20 and if shipping is necessary an addition $5.00 will be added for shipping and handling (1st class mailing cost is $3.75/shirt) Display and sell at CTU meeting Oct 19 – cost $24 shirts @ 11.75/shirt = $282 sell at $20. Pls $7.25 color copying for order form (30 @ $0.25) Mailing to all CTU chapters, order forms that can be copied locally: 50 chapters @ .$50 = $25, plus 50 color copies at $0.25 = $10.25 Barbara will negotiate with one of the vendors at the Denver Fly Fishing Show (January 4, 5, and 6) to share their display to sell shirts. At this show there is a set aside group of displays promoting women and fly fishing. Barbara knows several of these vendors and believes she can arrange for us to share a booth. Costs will be for two women chapter members (who are FlyGals) to attend to help with the selling – mileage to Denver and two nights at a hotel. Approximate costs $400. Put an ad on Facebook and boost the ad. This will provide some national exposure. Costs ? Based on reactions to the shirts at the CTU event on 10/19 we will order either 500 or 1,000 shirts at a cost to the chapter of about $8.00/shirt. Marketing costs: $727 + Facebook costs. If 500 shirts are ordered and sold and each shirt is individually mailed: Costs:

Marketing: $727 + $43 (estimated Facebook costs) Shirts: 500 x $8.25 = $4,125

Envelopes: $12.00 Postage: $3.75 x 500 = $1,875 Total: $6,782 Income: 500 x $25 =$12,500 If 1,000 shirts are ordered and sold: Marketing $727 + $43 (estimated Facebook costs)

Shirts: 1,000 @ $7.75 = $7,750 Envelopes $24.00 Postage 3.75 x 1,000 = $3,750 Total: $12,294 Income: 1,000 x $25 = $25,000


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From: Chaffee County Community Foundation <[email protected]> Date: Wed, Nov 7, 2018, 08:14 Subject: Community Foundation workshops To: <[email protected]> Good morning! Thank you for your commitment to our quality of life here in Chaffee County. On behalf of the board of directors of the new Chaffee County Community Foundation (CCCF), I’m reaching out to seek your insight about the greatest stressors in nonprofit life here in our valley. We will be designing several workshops focused on "best practices in nonprofit management" over the next few months. We will be collaborating with talented folks here in our valley who have the experience and expertise to help us co-create and then present these workshops. We want to create opportunities for learning for all of us that generate the greatest benefit for our organizations, and then translate that content into positive impacts on our community. In my experience, these nine areas require most of the attention of nonprofit staff, board members, and volunteers: Board Development: How are we doing as a board of directors? Fundraising: How is our fundraising going? Strategic planning: How are we doing on strategic and long-range planning? Marketing/communications: How are we doing on our marketing and communications efforts? Operations: How well are we managing our organization? Financial management: How well do we manage our finances? Information management: How are we managing our information technology, software, hardware, and more? Impact measurement: How well do we understand the impact we are having on the community? Volunteer relations: How well do we recruit and nurture our volunteers to have the greatest impact on our organization and on the community? Would you be willing to take a few minutes and provide your opinion about what "best practices" sessions would be most useful to you, your board of directors, and your key volunteers? Think about what wakes you up in the middle of the night, what you discuss at length with your colleagues, what you find yourself searching for. We also totally understand if you don't have time for this kind of request...! We value the work of all the nonprofits serving our valley, and we hope CCCF can add value to your organization in the future. Thank you so much, Michael Michael Hannigan Executive Director Chaffee County Community Foundation 719-207-5601


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From: Smith, Garrett <[email protected]> Date: Mon, Oct 29, 2018 at 7:58 PM Subject: CMC Outreach Day To: [email protected] <[email protected]>

Hello

MynameisGarrettSmithandIamanadjunctprofessoratColoradoMountainCollege,LeadvilleteachingintheOutdoorRecreationLeadershipandNaturalResourceManagementdepartments.ThissemesterIamteachinganintroductiontoenvironmentalscienceclass.AspartofthecurriculumweareaskedtotakethestudentsontwofieldtripsthatrelatetosomeofthetopicswecoverinclassandIamsetonfindinglocalgroupsororganizationsthatareaddressingenvironmentalissuesintheregion.Doyouguyshaveordoyoudosomeformofoutreachofofferprogramsthatwecanbringstudentsto?

WearelookingtodosomethingonNovember9.Iknowthatisaquickturnaround,butwehadanorganizationpulloutandwearelookingtoreschedule.

Ifyouhaveanymorequestionsorneedanyfurtherclarificationpleasedonothesitatetocontactme.

Thankyouandhaveagreatweek,

GarrettSmith

CollegiatePeaksChapter–TroutUnlimitedP.O.Box1081-Salida,CO81201

Mr. Phillip Courtney, Solid Minerals Leasing Manager December 12, 2018 Ms. Mari Johnson, Stewardship Trust Manager Colorado State Land Board 1127 Sherman St., Suite 300 Denver, CO 80203-2206 Dear Mr. Courtney and Ms. Johnson: I am writing on behalf of the Collegiate Peaks Chapter of Trout Unlimited (CPCTU) to oppose the Application for Change of Use on State Trust lands known as Grape Creek – Horseshoe Mountain. Our chapter represents more than 350 members and supporters, mostly from the upper Arkansas River Valley. Given that Trout Unlimited’s mission is to conserve, protect, and restore coldwater fisheries and their watersheds, we are acutely concerned that this proposed change of use would adversely affect the coldwater fishery for brown and rainbow trout that currently exists in Grape Creek. The 640 acres in the proposed mineral lease encompasses more than a mile of pristine mountain stream in a roadless area adjacent to the Lower Grape Creek Wilderness Study Area and Temple Canyon Park. This area was designated as a State Trust Land and is currently leased by Colorado Parks and Wildlife Public Access Program because of its natural beauty, rare plants, abundant wildlife, and connectivity to Temple Park. Grape Creek is a popular year-round, wilderness fishery. Resident brown and rainbow trout spawn in the creek as do potamodromous trout from the Arkansas River. Zephyr Minerals already holds 100% control of 45 contiguous unpatented lode-mining claims, eight patented lode-mining claims, and one patented placer claim immediately east of the proposed new mineral lease. These areas already open to mining represent decades of potential mining activity that would have a negative impact on natural beauty, wildlife and public access. Furthermore, granting a new mineral lease on the Grape Creek – Horseshoe Mountain State Trust Land would set an unfortunate precedent for opening up land for mining that was specifically entrusted to the Colorado State Land Board as a State Stewardship area which only permits “uses that will protect and enhance the beauty, natural values, open space and wildlife habitat of those lands” (Colorado State Land Board). Potential effects of mining activity include drinking water pollution, surface water pollution, damage to fish spawning habitat, displacement of wildlife and visual pollution. In years past, the Arkansas River and its tributaries have experienced all of these effects as a result of mining activity. Through many years of restoration, mitigation, reclamation and control of heavy metal source pollution, the Arkansas River and its tributaries are once again world-class fisheries. We are strongly opposed to the proposed change in designation of this parcel. It should remain closed to mining and mineral exploration to protect pristine public natural areas that are highly valued by most Coloradoans. We respectfully request that you deny this change of use application. Sincerely, Tom Arnot, Secretary Collegiate Peaks Chapter Trout Unlimited [email protected] (719) 239-0876 voice or text

board of directors – meeting minutes · 2019. 3. 7. · Ø web hosting with hostgator -- 3 years...

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