board of directors meeting wednesday, october 19, 2016 · to provide media services including...

Board of Directors Meeting Wednesday, October 19, 2016

3:30 p.m.

Location: United Way – Ansin Building

3250 SW 3rd Avenue Miami, Florida 33129

Ryder Room

The public is allowed to co The public is allowed to comment before presentation of resolutions but must register register with the Clerk of with the Clerk of the Board prior to being allowed to comment.

Board of Directors Meeting

Wednesday, October 19, 2016

3250 S.W. 3rd Avenue (Coral Way) United Way – Ryder Room

3:30 p.m. – 5:00 p.m.

AGENDA

3:30 p.m. Welcome and opening remarks Laurie Weiss Nuell

Chair 3:35 p.m. Public comments

3:45 p.m. Approval of September 13, 2016, Board of Directors/ First TRIM Hearing & September 19, 2016 Board of Directors/Second TRIM Hearing minutes summary

(Additional Items Packet) (Pgs. 6-9) Laurie Weiss Nuell

Chair 3:50 p.m. Appreciation for outstanding service To The Children's Trust

James R. Haj President/CEO

• Manoucheka Thermitus, At-Large board member 3:55 p.m. Young Talent, Big Dreams performance

Aniye Strachan

4:00 p.m. Joint Finance/Programs-Health Committee

Hon. Isaac Salver Chair

Lily de Moya Chair

Resolution 2017-01: Authorization to create a large vendor pool of creative professionals and agencies selected through a request for qualifications (RFQ) to provide media services including branding, creative advertising, digital media marketing, media buying, journalistic video production, public relations and community outreach, event planning and graphic design, and to allow for subcategory competitive solicitations within said vendor pool for such services as needed commencing October 1, 2016, and ending September 30, 2019, in an amount not to exceed $1,940,000.00, for FY 2016-17. The amount of the allocation for the vendor pool in years two and three will correspond with approved budgets in those future years, subject to approval for form and legal sufficiency. (Pgs. 10-12)

Board of Directors Laurie Weiss Nuell Chair Lily de Moya Vice Chair Hon. Isaac Salver Treasurer Claudia Grillo Secretary Daniel Bagner, Ph.D. Miguel Balsera, Ph.D. Rodester Brandon Anthony Cammisa Alberto M. Carvalho Rep. Jose Felix Diaz Gilda Ferradaz Hon. Alan Fine Alvin Gainey Concheita Gillum Karla Hernandez-Mats Nelson Hincapie Kenneth C. Hoffman Pamela Hollingsworth Steve Hope Esther Jacobo Tiombe Bisa Kendrick-Dunn Inson Kim Marissa Leichter Com. Daniella Levine Cava Susan Neimand, Ph.D. Marta Pérez Wurtz, Ph.D. Manoucheka Thermitus Mark Trowbridge Karen Weller David Lawrence Jr. Founding Chair James R. Haj President & CEO County Attorney's Office Legal Counsel


Page 2

The public is allowed to comment before presentation of resolutions but must register with the Clerk of the Board prior to being allowed to comment.

Resolution 2017-02: Authorization to negotiate and execute a contract with Imaginart Media Productions, an agency selected from the 2016-2019 vendor pool for the purpose of community outreach and media buying targeted to reach the Miami-Dade County Creole-speaking Haitian community; administration and oversight of our leased Yellow Box displays; and English-Creole translation services, for the twelve-month term commencing on October 1, 2016, and ending on September 30, 2017, in an amount not to exceed $156,215.00, subject to approval for form and legal sufficiency. (Pgs. 13-14) Resolution 2017-03: Authorization to negotiate and execute a contract with Armstrong Creative Consulting, an agency selected from the 2016-2019 vendor pool for the purpose of faith-based and community outreach targeted to the Miami-Dade County African-American community, as well as targeted urban media buying, for a twelve-month term commencing October 1, 2016, and ending September 30, 2017 in an amount not to exceed $163,785.00, subject to approval for form and legal sufficiency. (Pgs. 15-16) Resolution 2017-04: Authorization to negotiate and execute a contract with Madison South, an agency selected from the 2016-2019 vendor pool for the purpose of graphic design services for a twelve-month term commencing October 1, 2016, and ending September 30, 2017, in an amount not to exceed $50,000.00, subject to approval for form and legal sufficiency. (Pgs. 17-18) Resolution 2017-05: Authorization to negotiate and execute a contract with the M Network, an agency selected from the 2016-2019 vendor pool for the purpose of creative advertising production services and off-site Miami Heart Gallery project management and public relations, for a twelve-month term commencing October 1, 2016, and ending September 30, 2017 in an amount not to exceed $268,000.00, subject to approval for form and legal sufficiency. (Pgs. 19-20) Resolution 2017-06: Authorization to negotiate and execute a twelve-month contract with WOW Factor, an agency selected from the 2016-2019 vendor pool for the purpose of media buying, commencing on October 1, 2016, and ending on September 30, 2017, in an amount not to exceed $991,000.00, inclusive of $842,350.00 to purchase media and $148,650.00 in agency fees, subject to approval for form and legal sufficiency. (Pgs. 21-22) Resolution 2017-07: Authorization to expend monies for the purpose of advertising funding announcements, activities, initiatives, events and programs of The Children’s Trust in Miami-Dade County with the Miami Herald Publishing Co., in an amount not to exceed $125,000.00 commencing October 1, 2016 and ending September 30, 2017, subject to approval for form and legal sufficiency. (Pgs. 23-24) Resolution 2017-08: Authorization to issue monthly payments pursuant to a service order agreement with Rex 3 to print and prepare for distribution the tri-lingual monthly parenting newsletter for a twelve-month term commencing October 1, 2016 and ending September 30, 2017, in an amount not to exceed $56,000.00, subject to approval for form and legal sufficiency. (Pgs. 25-26) Resolution 2017-09: Authorization to issue payments pursuant to a service order agreement with Actors’ Playhouse at the Miracle Theater, Inc. for sponsorship of the Young Talent Big Dreams talent search for the term commencing October 1, 2016, and ending on September 30, 2017 in an amount not to exceed $50,000.00, subject to approval for form and legal sufficiency. (Pgs. 27-28) Resolution 2017-10: Authorization to release a competitive solicitation through a request for qualifications (RFQ) to seek a software vendor to develop, host and maintain the digital footprint of The Children’s Trust, commencing October 1, 2016 through September 30, 2017, in an amount not to exceed $110,000.00 for Phase I & II of the project, subject to approval for form and legal sufficiency. (Pgs. 29-30)


Page 3


Resolution 2017-11: Authorization to create a sufficiently large vendor pool of technology vendors and professionals selected through a request for qualifications (RFQ) to provide technology services including Infrastructure As a Service, Software As a Service, Security As a Service, Managed Services, Business Intelligence, Integrated Data Repository, and to allow for subcategory competitive solicitations within said vendor pool for such services as needed, commencing October 1, 2016, and ending September 30, 2019, subject to approval for form and legal sufficiency. (Pgs. 31-33) Resolution 2017-12: Authorization to renew licenses with multiple IT vendors for software and hardware maintenance and support, for a term of twelve (12) months commencing October 1, 2016 and ending September 30, 2017 in a total amount not to exceed $207,497.00, subject to approval for form and legal sufficiency. (Pgs. 34-36) Resolution 2017-13: Authorization to renew software licenses with multiple IT vendors, for a term of twelve (12) months commencing October 1, 2016 and ending September 30, 2017 in a total amount not to exceed $262,726.00, subject to approval for form and legal sufficiency. (Pgs. 37--39) Resolution 2017-14: Authorization to issue monthly payments pursuant to a service order agreement with TM Telcomm Corp, Inc. for voice over IP (VoIP) telephone service and data connection, for a term of twelve (12) months commencing October 1, 2016 and ending September 30, 2017 in a total amount not to exceed $95,000.00, subject to approval for form and legal sufficiency. (Pgs. 40-41) Resolution 2017-15: Authorization to expend up to $50,000.00 with Raymond Consulting, Inc., for professional services to support The Children's Trust in various planning and implementation efforts, over a term of 12 months, commencing October 1, 2016 and ending September 30, 2017, subject to approval for form and legal sufficiency. (Pgs. 42-44) Resolution 2017-16: Authorization to release a request for proposals (RFP) for Family and Neighborhood Supports to fund programs focused on place-based and countywide special populations for children and families experiencing challenges related to child behavior, school attendance and/or child welfare in an amount not to exceed $8,000,000.00, subject to approval for form and legal sufficiency. (Pgs. 45-47) Resolution 2017-17: Authorization to allow the President/CEO to execute certain contract amendments without board approval. This action will promote more effective and efficient operations of The Children’s Trust, subject to approval for form and legal sufficiency. (Pgs. 48-49) Resolution 2017-18: Contract Amendment to modify the staffing plan and intensity of weekly home visits activity of the City of Miami Beach’s Parenting contract #1710-1090, which was approved by the Board on April 25, 2016 by Resolution # 2016-65. (Pgs. 50-51) Resolution 2017-19: Contract amendment to modify the staffing plan of the City of Miami Beach’s Youth Enrichment contract #1716-1090, which was approved by the Board of Directors on March 14, 2016 by Resolution#2016-51. (Pgs. 52-53) Resolution 2017-20: Contract amendment to change staff positions, add scope of services and amend the budget to year two contract with Branches, Inc. for after-school programs and summer programs approved by Resolution#2016-48 on March 14, 2016. (Pgs. 54-55) Resolution 2017-21: Contract amendment to change staff positions, add scope of services and amend budget to year two contract with Branches, Inc., for Youth Enrichment (YEN) programs approved by Resolution#2016-52 on March 14, 2016. (Pgs. 56-57)


Page 4


Resolution 2017-22: Contract amendments to add required target percentages for outcomes, and to add scope of services, to 71 Youth Afterschool and Summer contracts approved by Resolutions # 2016-48, 2016-49 2016-50, 2016-72, 2016-80 and 2016-81 (Amended). (Pgs. 58-60) Resolution 2017-23: Contract amendments to add required outcome targets to the scope of services to 29 year two YEN Youth Enrichment, Employment and Supports contracts approved by Resolutions # 2016-51 & 2016-52 that were approved by the Board of Directors on March 14, 2016. (Pgs. 61-69) 4:50 p.m. CEO Report

James R. Haj President/CEO

• Recognition of Finance Department/Certificate of Achievement for Excellence in Financial

Reporting • CEO Report on contracts under $25,000.00 (Pg. 70) • November meeting date changed from Nov. 21 to Nov. 14, 2016 • 2017 meeting dates calendar (Pg. 71) • Board attendance (Pgs. 72-73)

5:00 p.m. Adjourn

Reminder: Next Board of Directors Meeting: *Monday, November 14, 2016*

Minutes/Summary of September 13, 2016 Board of Directors Meeting/1st TRIM Hearing

Board of Directors Meeting Summary

September 13, 2016 4:05 p.m.

These actions were taken by The Children's Trust on September 13, 2016 Motion to approve the July 18, 2016, Board of Directors minutes was made by Dr. Susan Neimand and seconded by Kenneth Hoffman. Motion passed unanimously, 23-0. Joint Program-Health/Finance & Operations Committee Report Resolution 2016-92: Motion to approve the resolution was made by Nelson Hincapie and seconded by Mark Trowbridge. Authorization to contract with Miami-Dade County in an amount not to exceed $800,000.00 to fund the truancy reduction component of Together for Children, a collaborative program to reduce youth violence in high-need neighborhoods; and authorization to enter into a memorandum of understanding with Miami-Dade County, Miami-Dade County Public Schools and the Foundation for New Education Initiatives, Inc. for the implementation of the truancy reduction component of Together for Children, for a term of twelve (12) months commencing October 1, 2016 and ending September 30, 2017, subject to approval for form and legal sufficiency. Motion passed, 21-0. Recusals by Inson Kim and Commissioner Daniella Levine Cava. Resolution 2016-93: Motion to approve the resolution was made by Esther Jacobo and seconded by Marissa Leichter. Authorization to negotiate and execute a second year contract renewal with Miami Children’s Initiative (MCI) for a term of twelve (12) months, commencing October 1, 2016 and ending September 30, 2017, in an amount not to exceed $235,000.00. Motion passed unanimously, 23-0. Resolution 2016-91 (Amended): Motion to approve the resolution was made by Manoucheka Thermitus and seconded by Rodester Brandon. To correct the numbering of Reso 2016-82, to reflect the correct amended number which is Resolution 2016-91; no other changes are made to the already approved resolution. Authorization to increase The Teen Upward Bound, Inc. contract #1614-2090, by $27,647.00 to pick-up thirty (30) Summer 2016 slots that cannot be serviced by Arts for Learning/Miami Funding for these slots comes from the Arts for Learning/Miami contract. This resolution will maintain summer services to the children of the City of Opa-Locka by assigning the thirty slots to the current contract with The Teen Upward Bound, Inc. for a new total amount not to exceed $264,055.00 commencing August 1, 2015 and ending July 31, 2016, subject to approval for form and legal sufficiency. Motion passed unanimously, 24-0. Report from Executive Committee Ratification of Resolution 2016-94 Resolution 2016-94: Motion to approve the resolution was made by Marissa Leichter and seconded by Esther Jacobo. Authorization to negotiate and execute a match contract with the recipient(s) of the Early Head Start grant to be awarded by the federal government for a period of twelve months and commencing upon notification of the successful application. The total amount is not to exceed $420,750.00 to provide a local match for The Early Learning Coalition of Miami-Dade/Monroe and/or The United Way of Miami-Dade with funding to be used exclusively in Miami-Dade County for the provision of coordinated, high-quality comprehensive services to low-income infants and toddlers through the Early Head Start-Child Care Partnership program subject to approval for form and legal sufficiency. Motion passed, 22-0. Recusals by Pamela Hollingsworth and Claudia Grillo.

6


Motion to approve the creation of the Work Group to review Property Appraiser fees was made by Manoucheka Thermitus and seconded by Claudia Grillo. Motion passed, 23-0. Recusal by Commissioner Daniella Levine Cava. Board meeting adjourned at 4:45 p.m.

7


First TRIM Hearing Summary

September 13, 2016 5:08 p.m.

These actions were taken by The Children's Trust on September 13, 2016 Resolution 2016-95: Motion to approve the resolution was made by Kenneth Hoffman and seconded by Manoucheka Thermitus. Resolution adopting the tentative millage rate for The Children’s Trust of Miami-Dade County Florida, to be levied for the 2016 tax year; and declaring the percentage change in the property tax levy as defined under Florida Statutes, Sec. 200.065. The motion passed: 23 in favor. None opposed. Abstained by Judge Alan Fine. Adopted at 5:44 p.m.

Resolution 2016-96: Motion to approve the resolution was made by Manoucheka Thermitus and seconded by Judge Alan Fine. Resolution of The Children's Trust of Miami-Dade County, Florida, adopting the tentative budget for fiscal year 2016-2017. The motion passed unanimously: 24 in favor, None opposed. None Abstained. Adopted at 5:47 p.m. Meeting adjourned at 5:47 pm.

8

Minutes/Summary of September 19, 2016 2nd TRIM Hearing

Second TRIM Hearing Summary

September 19, 2016 5:01 p.m.

These actions were taken by The Children's Trust on September 19, 2016 Resolution 2016-97: Motion to approve the resolution was made by Kenneth Hoffman and seconded by Manoucheka Thermitus. Resolution adopting the final millage rate for The Children’s Trust of Miami-Dade County Florida, to be levied for the 2016 tax year; and declaring the percentage change in the property tax levy as defined under Florida Statutes, Sec. 200.065. The motion passed: 23 in favor. None opposed. Abstained by Judge Alan Fine. Adopted at 5:46 p.m.

Resolution 2016-98: Motion to approve the resolution was made by Manoucheka Thermitus and seconded by Judge Alan Fine. Resolution of The Children's Trust of Miami-Dade County, Florida, adopting the final budget for fiscal year 2016-2017. The motion passed unanimously: 24 in favor, None opposed. None Abstained. Adopted at 5:50 p.m. Meeting adjourned at 5:55 pm.

9

Resolution 2017-01 – Media Vendor Pool (Public Awareness and Program Promotion) October 19, 2016

The Children’s Trust Board Meeting

Date: October 19, 2016

Resolution: 2017-01 Strategic Plan Priority Investment Area: Community Awareness and Advocacy Strategic Plan Headline Community Result(s): Public Awareness and Program Promotion Recommended Action: Authorization to create a large vendor pool of creative

professionals and agencies selected through a request for qualifications (RFQ) to provide media services including branding, creative advertising, digital media marketing, media buying, journalistic video production, public relations and community outreach, event planning and graphic design, and to allow for subcategory competitive solicitations within said vendor pool for such services as needed commencing October 1, 2016, and ending September 30, 2019, in an amount not to exceed $1,940,000.00, for FY 2016-17. The amount of the allocation for the vendor pool in years two and three will correspond with approved budgets in those future years, subject to approval for form and legal sufficiency.

Budget Impact: Amount of funding for this resolution is $1,940,000.00 allocated

for FY 2016-17. Amount of funding for FY 2017-18 and FY 2018-19 is contingent upon available funds in their respective fiscal year.

Description of services to be provided: Every three years The Children’s Trust issues a request for qualifications (RFQ) to establish a vendor pool for needed media services to promote programs (such as parenting, early learning, after-school, summer camp and health), services and initiatives (such as Quality Counts, Read to Learn and the Miami Heart Gallery) and community events (such as Champions for Children and the Family Expo); provide faith-based and grassroots community outreach; promote Trust provider conferences and other large meetings; and provide a variety of other public awareness and promotion-related projects. The Children’s Trust issued a request for qualifications (RFQ #2016-06) in March of 2016 seeking applicants for a new vendor pool for media services to commence October 1, 2016. This resolution establishes said vendor pool for media services advertised through the RFP via the process authorized by The Trust board in Resolution #2016-27. Current Status: This resolution creates a large vendor pool of creative professionals and agencies to provide needed media services for The Trust to allow for subcategory competitive solicitations within the vendor pool. By establishing this pool of vendors, The Children’s Trust will be able to readily seek bids and allow for subcategory solicitations for projects or ongoing work utilizing defined scopes of services with professional business

10


entities within the approved vendor pool. Contracts with any single vendor that exceed $25,000.00 within a fiscal year will be brought to the board for approval.

The Trust plans to contract with selected agencies from the vendor pool for the following services:

● Ongoing multimedia and multilingual broadcast, digital and print creative advertising support in the promotion of The Children’s Trust funded programs, services and initiatives

● Media buying services ● Digital media marketing ● Event planning for the Champions for Children awards, the Family Expo, The

Children’s Trust Miami Heart Gallery and other events as needed ● Ongoing public relations counseling and project-based publicity efforts ● Graphic design support ● Journalistic and documentary-style video production ● Strategic branding communications counseling ● Grassroots and faith-based community outreach

Background: Thirty proposals were received by the RFQ deadline of April 28, 2016. All proposals, including accompanying creative samples, written letters of reference, supplemental reference lists, staff résumés and price lists were reviewed and ranked by a panel consisting of three external reviewers with expertise in the RFQ categories and The Children’s Trust director of communications. Other Children’s Trust staff with specific expertise served as additional reviewers in four out of eight targeted categories. Supplemental documents and/or in-person interviews were requested of eight applicants with promising proposals deemed insufficient to fairly score without additional information. Fifteen applicants, representing a wide range of expertise in the various areas, were ultimately selected using a rating tool specifically designed to correspond with the application and to document the outcome.

The following vendors are recommended for the vendor pool:

Anthony Baradat & Associates, Armstrong Creative, Bristol Public Relations, Golin, Imaginart Media Productions, Key Content, Little Fish Media, the M Network, Madison South, Palley Promotions, Schermer Creative Group, Sonshine Communications, Sweet Plans, the Weinbach Group and Wow Factor Geographic Area: Countywide

11


The foregoing recommendation was offered by _____________________ who

moved its approval. The motion was seconded by ___________________ and upon

being put to a vote, the vote was as follows:

The Chairperson thereupon declared the resolution duly passed and adopted this

19th day of October, 2016.

THE CHILDREN’S TRUST MIAMI-DADE COUNTY, FLORIDA

BY

SECRETARY

Approved by County Attorney for form and legal sufficiency

12

Resolution 2017-02 – Imaginart (Public Awareness and Program Promotion) October 19, 2016



Resolution: 2017-02 Strategic Plan Priority Investment Area: Community Awareness and Advocacy Strategic Plan Headline Community Result(s): Public Awareness and Program

Promotion Recommended Action: Authorization to negotiate and execute a contract with Imaginart

Media Productions, an agency selected from the 2016-2019 vendor pool for the purpose of community outreach and media buying targeted to reach the Miami-Dade County Creole-speaking Haitian community; administration and oversight of our leased Yellow Box displays; and English-Creole translation services, for the twelve-month term commencing on October 1, 2016, and ending on September 30, 2017, in an amount not to exceed $156,215.00, subject to approval for form and legal sufficiency.

Budget Impact: Amount of funding for this resolution is $156,215.00 allocated for

FY 2016-17. Description of Services to be Provided: Execution of negotiated discounted media buys with targeted Haitian-Creole television and radio broadcasting stations and other Creole media as needed; community outreach specific to the Haitian-Creole community; administration and oversight of our Yellow Box lease which displays printed Creole outreach materials; and English-Creole translation services for the monthly parenting newsletter, press releases, program brochures and other materials. Background: The Children’s Trust issued a Request for Qualifications (RFQ #2016-06) in March 2016 seeking applicants for a new three-year vendor pool for communications services, to commence on October 1, 2016. Imaginart Media Productions is one of 15 agencies selected to join the 2016-2019 communications vendor pool (out of 30 applicants). It was selected for this contract because a competitive mini solicitation of vendors in the pool determined that it was the more qualified of the two agencies capable of executing outreach efforts in the Haitian community, obtaining optimal rates from the Haitian-Creole media whose audience we would like to access, and because it is the only agency in the vendor pool able to provide English-Creole translation services. Below are the scores of the vendor pool Creole media buying applicants.

• Imaginart Media Productions, LLC /90 • Armstrong Creative Consulting, Inc./88

Current Status: This is Imaginart Media Productions’ first contract with The Children’s Trust. The agency, Haitian-owned and staffed, has displayed a proven knowledge of Miami-Dade’s Haitian-Creole community, and its principal, Elizabeth Guerin, is a well-known and well-respected figure in Haiti and locally. Yellow Boxes, owned by Yellow Box Inc., is a unique and proprietary product that is growing in popularity and visibility in Miami-Dade County. The Trust rents 10 complete boxes, partially rents an additional five, has access to five more at no extra cost, and also utilizes

13

Resolution 2017-02 – Imaginart (Public Awareness and Program Promotion) October 19, 2016

five simplified Yellow Box kiosks/community boards, for a total number of 25 locations throughout the Miami-Dade Haitian-Creole community. Yellow Boxes have proven to be a highly visual and effective tool to disseminate information about Trust-funded programs throughout the Haitian community. Geographic Area: Countywide







BY

SECRETARY

Approved by County Attorney for form and legal sufficiency `

14

Resolution 2017-03 – Armstrong (Public Awareness and Program Promotion) October 19, 2016




Promotion Recommended Action: Authorization to negotiate and execute a contract with Armstrong

Creative Consulting, an agency selected from the 2016-2019 vendor pool for the purpose of faith-based and community outreach targeted and to the Miami-Dade County African-American community, as well as targeted urban media buying, for a twelve-month term commencing October 1, 2016, and ending September 30, 2017 in an amount not to exceed $163,785.00, subject to approval and for form legal sufficiency.


FY 2016-17. Description of Services to be Provided: Execution of a multilayered faith-based community outreach strategy in Miami-Dade County involving approximately 100 churches; targeted media buying for distinct urban media outlets primarily tied to the faith community; and other related outreach specific to the African-American community. Background: The Children’s Trust issued a Request for Qualifications (RFQ #2016-06) in March 2016 seeking applicants for a new three-year vendor pool for communications services, to commence on October 1, 2016. Armstrong Creative Consulting is one of 15 agencies selected to join the 2016-2019 communications vendor pool (out of 30 applicants). It was selected for this contract because it is the only agency in the pool qualified to provide faith-based outreach in the Miami-Dade African-American community, and because a competitive mini solicitation of the five media buying agencies in the vendor pool determined that Armstrong has the relationships and ability to obtain optimal rates from the select urban media whose audience we would like to access. Current Status: Armstrong Creative Consulting has served The Children’s Trust for seven years. During that time the agency has demonstrated a proven knowledge of African-American faith-based and grassroots community outreach and delivered exemplary results. Armstrong has typically more than doubled our media investment through steep unit cost discounts and other added value. Geographic Area: Countywide

15

Resolution 2017-03 – Armstrong (Public Awareness and Program Promotion) October 19, 2016







BY

SECRETARY


16

Resolution 2017-04 - Madison South (Public Awareness and Program Promotion) October 19, 2016




Promotion Recommended Action: Authorization to negotiate and execute a contract with Madison

South, an agency selected from the 2016-2019 vendor pool for the purpose of graphic design services for a twelve-month term commencing October 1, 2016, and ending September 30, 2017, in an amount not to exceed $50,000.00, subject to approval for form and legal sufficiency.

Budget Impact: Amount of funding for this resolution is $50,000.00 allocated

for FY 2016-17.

Description of Services to be Provided: Execution of graphic design services, including but not limited to the monthly trilingual (English, Spanish, Creole) parenting newsletter; trilingual program brochures; web and printed collateral materials for Read to Learn, Miami Heart Gallery and other initiatives of The Children’s Trust; and web and printed collateral materials for events such as Champions for Children and Family Expo.

Background: The Children’s Trust issued a Request for Qualifications (RFQ #2016-06) in March 2016 seeking applicants for a new three-year vendor pool for communications services, to commence on October 1, 2016. Out of 30 applicants Madison South was selected to join the 2016-2019 communications vendor pool. It was selected for this contract after Madison South offered the lowest prices by far from among the six graphic design agencies in the vendor pool that responded to a competitive mini solicitation for this work.

Current Status: Madison South has served The Children’s Trust for 11 years. During that time the agency has demonstrated exemplary achievement of past contract terms and performance goals, and has delivered additional services beyond its contract scope, and delivering added value to its past contracts. Below is a table of the graphic design vendor pool applicant names and scores.

The M Network, Inc. 94.2 Madison South LLC 92.2 Creative Mindworks Marketing, LLC 88 The Weinbach Group 88 Anthony Baradat & Associates 87.8 The Morris Group, Inc., d/b/a Sonshine Communications

87.6

Wow Factor Marketing Group, Inc. 86.4 Hip Rock Star, LLC 74.8 Imaginart Media Productions, LLC 54.75 Mc3 Consulting Inc. 53 Gsimon Productions Inc. 18.5 Circle of One Marketing, Inc. 0

17

Resolution 2017-04 - Madison South (Public Awareness and Program Promotion) October 19, 2016

Geographic Area: Countywide







BY

SECRETARY


18

Resolution 2017-05 – M Network (Public Awareness and Program Promotion) October 19, 2016




Promotion Recommended Action: Authorization to negotiate and execute a contract with the M

Network, an agency selected from the 2016-2019 vendor pool for the purpose of creative advertising production services and off-site Miami Heart Gallery project management and public relations, for a twelve-month term commencing October 1, 2016, and ending September 30, 2017 in an amount not to exceed $268,000.00, subject to approval for form and legal sufficiency.


FY 2016-17. Description of Services to be Provided: Execution of advertising services including but not limited to writing; video and still photography; recording audio tracks; video and audio editing; animation creation; consulting with outside professionals to ensure maximum effectiveness in executing effective multilingual, multilayered advertising campaigns that include broadcast, print, outdoor and digital media; and the production/event planning of two Miami Heart Gallery shoots per year as well as yearlong publicity efforts of the adoption initiative. Background: The Children’s Trust issued a Request for Qualifications (RFQ #2016-06) in March 2016 seeking applicants for a new three-year vendor pool for communications services, to commence on October 1, 2016. The M Network is one of 15 agencies selected to join the 2016-2019 communications vendor pool (out of 30 applicants). It was selected for this contract because it is the only agency in the vendor pool that met our standards for creative advertising services in English and Spanish, and because the M Network offered the lowest price for Miami Heart Gallery project management and public relations services in a competitive mini solicitation of vendors in the pool. Below is a table of the vendor pool advertising applicant names and scores.

The M Network, Inc. 95 Imaginart Media Productions, LLC 91.6 The Morris Group, Inc., d/b/a Sonshine Communications

84.3

The Weinbach Group 78.5 Creative Mindworks Marketing, LLC 78.5 Schermer Creative Group 72.7 Anthony Baradat & Associates 70 Hip Rock Star, LLC 66.2 Wow Factor Marketing Group, Inc. 61 Gsimon Productions Inc. 37.3 Circle of One Marketing, Inc. 0

19

Resolution 2017-05 – M Network (Public Awareness and Program Promotion) October 19, 2016

Current Status: The M Network has served The Children’s Trust for 10 years. During that time the agency has demonstrated exemplary achievement of past contract terms and performance goals; particular expertise in broadcast media advertising production; supported the creation and development of The Children’s Trust Our Children talk show; and created highly effective professional and award-winning ads promoting the value of early childhood investments, factors influencing grade-level reading, enrollment in quality child care, the adoption of children in foster care, The Children’s Trust website, after-school and summer camp programs, the Family Expo and more. Geographic Area: Countywide







BY

SECRETARY


20

Resolution 2016-06 – WOW Factor (Public Awareness and Program Promotion) October 19, 2016



Resolution: 2017-06 Strategic Plan Priority Investment Area: Community Awareness and Advocacy Strategic Plan Headline Community Result(s): Public Awareness and Program Promotion Recommended Action: Authorization to negotiate and execute a twelve-month contract

with WOW Factor, an agency selected from the 2016-2019 vendor pool for the purpose of media buying, commencing on October 1, 2016, and ending on September 30, 2017, in an amount not to exceed $991,000.00, inclusive of $842,350.00 to purchase media and $148,650.00 in agency fees, subject to approval for form and legal sufficiency.


for FY 2016-17.

Description of Services to be provided: Purchase of negotiated discounted media buys with television and radio broadcasting stations, print and/or digital media and owners of outdoor media (including transit). The media buys include: (1) obtaining and analyzing data and research to develop a comprehensive media schedule best suited to reach target markets on multiple media platforms, which will reflect messages or programs being promoted; (2) negotiating best rates and desirable added value; such as free additional spots in desirable time slots. (3) paying media; and (4) reconciling each buy to determine if contractual obligations were delivered, while obtaining appropriate “make goods,” i.e., additional advertising given to us at no cost to “make good” on an unfulfilled media commitment, such as placement or frequency, on a case-by-case basis.

Background: The Children’s Trust issued a Request for Qualifications (RFQ #2016-06) in March 2016 seeking applicants for a new three-year vendor pool for communications services, to commence on October 1, 2016. WOW Factor is one of 15 agencies selected to join the 2016-2019 communications vendor pool (out of 30 applicants). It was selected for this contract after a competitive mini solicitation of the three media buying agencies in the vendor pool revealed that WOW Factor buys more local media than almost any other agency in Miami-Dade County, resulting in its ability to demand better bulk rates from media than any of the other competing agencies in the pool; and because WOW Factor is forecasting to leverage media buying dollars by 60-400 percent, depending upon the medium through discounts and added value, resulting in the best expected return on our investment. Below is a table of the vendor pool general market media buying applicant names and scores.

The M Network, Inc. 96.6 Wow Factor Marketing Group, Inc. 91.6 The Morris Group, Inc., d/b/a Sonshine Communications

89.4

The Weinbach Group 84.6 Anthony Baradat & Associates 63.6 Circle of One Marketing, Inc. 0

21

Resolution 2016-06 – WOW Factor (Public Awareness and Program Promotion) October 19, 2016

Current Status: This will be WOW Factor’s first contract with The Children’s Trust. The agency has longstanding relationships with major media outlets in South Florida, including dozens of local English and Spanish language broadcast TV and radio stations, major newspapers, outdoor advertisers, digital/online and cable entities. Geographic Area: Countywide







BY

SECRETARY


22

Resolution 2017-07 – Miami Herald (Public Awareness and Program Promotion/General Adm) October 19, 2016




Promotion Recommended Action: Authorization to expend monies for the purpose of advertising

funding announcements, activities, initiatives, events and programs of The Children’s Trust in Miami-Dade County with the Miami Herald Publishing Co., in an amount not to exceed $125,000.00 commencing October 1, 2016 and ending September 30, 2017, subject to approval for form and legal sufficiency.


for FY 2016-17. Description of Services to be provided: Execution of print and online advertisements in the Miami Herald printed newspaper and its website. Background: The Children’s Trust wishes to continue its relationship with the Miami Herald Publishing Co., as it has proven over time to be a valuable and effective advertising partner that offers a significant added-value return on our actual dollar investment. Current Status: The Miami Herald Publishing Co. has printed advertisements for The Children’s Trust in print and on the internet since 2003, and was selected by The Trust as its primary print advertisement vehicle because it is the only major newspaper company in Miami-Dade County that publishes daily in English and Spanish; the Miami Herald Publishing Co. always extends its nonprofit rate to The Trust, in addition to typically providing $100,000.00 in free added value annually through advertising campaign sponsorships. Geographic Area: Countywide

23

Resolution 2017-07 – Miami Herald (Public Awareness and Program Promotion/General Adm) October 19, 2016







BY

SECRETARY


24

Resolution 2017-08 – REX (Public Awareness and Program Promotion) October 19, 2016



Resolution: 2017-08 Strategic Plan Priority Investment Area: Community Awareness and Advocacy Strategic Plan Headline Community Result(s): Public Awareness and Program Promotion Recommended Action: Authorization to issue monthly payments pursuant to a service

order agreement with Rex 3 to print and prepare for distribution the tri-lingual monthly parenting newsletter for a twelve-month term commencing October 1, 2016 and ending September 30, 2017, in an amount not to exceed $56,000.00, subject to approval for form and legal sufficiency.


for FY 2016-17. Description of Services to be Provided: The printing, sorting, boxing, labeling and prepping for delivery of The Children’s Trust monthly parenting newsletter, a trilingual publication (English, Spanish and Creole), distributed to nearly 100 locations throughout Miami-Dade County, including after-school programs, child care centers, faith-based institutions among others. Background: The printing and distribution of the monthly parenting newsletter is a detail-driven, precisely timed project. It involves production and delivery of the newsletter to nearly 100 different locations, reaching more than 25,000 readers. After an extremely competitive solicitation among three qualified vendors that provided similar quotes, Rex 3 was selected for this contract because of its experience in fulfilling complex print work consistently and reliably. The other competing vendors were unable to provide appropriate documentation to prove they possessed the wherewithal to complete this work on a monthly basis while adhering to the standards we require. Current Status: Rex 3 has served The Children’s Trust since its inception for various print projects and is among numerous printers we bid regularly. The company has always performed with excellence and provides timely, reliable and professional service. Geographic Area: Countywide

25

Resolution 2017-08 – REX (Public Awareness and Program Promotion) October 19, 2016

The foregoing recommendation was offered by _____________ who moved its

approval. The motion was seconded by ______________and upon being put to a vote, the

vote was as follows:



THE CHILDREN’S TRUST

MIAMI-DADE COUNTY, FLORIDA

BY

SECRETARY


26

Resolution 2017-09 – Actors’ Playhouse (Public Awareness and Program Promotion) October 19, 2016




Promotion Recommended Action: Authorization to issue payments pursuant to a service order

agreement with Actors’ Playhouse at the Miracle Theater, Inc. for sponsorship of the Young Talent Big Dreams talent search for the term commencing October 1, 2016, and ending on September 30, 2017 in an amount not to exceed $50,000.00, subject to approval for form and legal sufficiency.


FY 2016-17. Description of Services to be provided: Close collaboration with The Children’s Trust for the purpose of planning, developing and executing of all aspects of the Young Talent Big Dreams talent search, which includes seven auditions throughout Miami-Dade County in the categories of music, dance, voice, original composition and spoken word, in addition to a semifinal and final competition. Coordination includes the recruitment of dozens of volunteer professional judges and the donation of masterclasses and other prizes for participants. Background: The Actors’ Playhouse is a 501 (c)(3) entity that operates a theater and has nearly 30 years’ experience operating programs for children and youth. Its efforts as a co-producer of Young Talent Big Dreams has attracted more than 500 children and youth to register for auditions in each of the past six years, with a particular goal of increasing participation in the spoken word and dance categories; increased participation from a higher level talent; drawn in a more diverse population of contestants; and adapted existing categories for the benefit of participants. Geographic Area: Countywide

27

Resolution 2017-09 – Actors’ Playhouse (Public Awareness and Program Promotion) October 19, 2016







BY

SECRETARY


28

Resolution 2017-10 – Digital Footprint Redesign (Public Awareness and Program Promotion) October 19, 2016



Resolution: 2017-10 Strategic Plan Priority Investment Area: Community Awareness and Advocacy Recommended Action: Authorization to release a competitive solicitation through a

request for qualifications (RFQ) to seek a software vendor to develop, host and maintain the digital footprint of The Children’s Trust, commencing October 1, 2016 through September 30, 2017, in an amount not to exceed $110,000.00 for Phase I & II of the project, subject to approval for form and legal sufficiency.

Budget Impact: Amount of funding for this resolution: $110,000.00 is allocated

for FY 2016-17. Background: The Children’s Trust has crafted a Technology Way Forward plan to evaluate its existing infrastructure, and where necessary guide, eliminate and/or replace existing software. The goal is to have 95% of all technology purchased by what is known “…as a Service” platform. “…as a Service” means implementing a technological strategy that focuses on leasing software/infrastructure instead of owning the equipment. In “…as a Service” platform the maintenance and support is hosted and managed by a third party vendor and not the IT department of The Children's Trust. Best practices recommend this approach for small and mid-size companies that want to leverage the latest security and technology in a cost effective and efficient manner. Once implemented, by the end Fiscal Year 2016-2017, all mission critical software will be provided by a hosting company who will be responsible for patching and updating the software. This Digital Footprint Redesign is part of TCT’s Technology Way Forward plan. This strategy will help to ensure that all components of the software solution are kept up to date. The Communications and IT team are working together to solicit staff and provider feedback during the assessment phase of this project. The input and feedback will be used to guide the writing of the RFQ. Description of Services to be provided: The competitive solicitation will seek a vendor to provide a mobile-friendly solution that easily integrates the various social media platforms used by The Children's Trust. The Digital Footprint Redesign will be implemented in two phases:

- Upgrading features and functionality – This includes making thechildrenstrust.org, todoslosninos.org, and heartgallery.org mobile friendly, to easily integrate with the social media platforms currently used by our target audiences. Upgrades will improve functionality for searchable program directory, community calendar, and interactive pages of interest to the general public.

- Creating user specific portals – The Portals will use predefined user types to determine the type of information to be displayed to the user. The Children’s Trust

29

Resolution 2017-10 – Digital Footprint Redesign (Public Awareness and Program Promotion) October 19, 2016

portal will have four user types – staff, Board Members, funded and non-funded providers


The foregoing recommendation was offered by _____ who moved its approval. The

motion was seconded by _______ and upon being put to a vote, the vote was as follows:




BY

SECRETARY


30

Resolution 2017-11 -RFQ-(Information Technology) October 19, 2016



Resolution: 2017-11 Strategic Plan Priority Investment Area: Technology Recommended Action: Authorization to create a large vendor pool of technology

vendors and professionals selected through a request for qualifications (RFQ) to provide technology services including Infrastructure as a Service, Software as a Service, Security as a Service, Managed Services, Business Intelligence, Integrated Data Repository, and to allow for subcategory competitive solicitations within said vendor pool for such services as needed commencing January 1, 2017, and ending December 31, 2019, subject to approval for form and legal sufficiency.

Budget Impact: This resolution seeks to create a sufficiently large vendor pool for

technology services. Subsequently, any subcategory IT competitive solicitation and bids will be reviewed and brought back to the board. No current fiscal impact.

Description of services to be provided: The Children’s Trust seeks to issue a Request for Qualifications (RFQ) to establish a vendor pool for needed technology services to support the technological needs of its staff and funded agencies. Current Status: This resolution releases a RFQ to create a large vendor pool of technology vendors and professionals to provide needed technology services for The Trust to subsequently allow for subcategory competitive solicitations within the vendor pool. By establishing this pool of vendors, The Children’s Trust will be able to readily seek bids and allow for subcategory solicitations for projects or ongoing work utilizing defined scopes of services with professional business entities within the approved vendor pool. Contracts with any single vendor that exceed $25,000.00 within a fiscal year will be brought to the board for approval.

The Trust seeks to create a vendor pool of technology vendors and professionals for the following services:

● Infrastructure as a Service (IaaS) – In an IaaS model, a third-party provider hosts hardware, software, servers, storage and other infrastructure components on behalf of its users. IaaS providers also host users' applications and handle tasks including system maintenance, backup and resiliency planning. IaaS platforms offer highly scalable resources that can be adjusted on-demand. Other characteristics of IaaS environments include the automation of administrative tasks, dynamic scaling, desktop virtualization and policy-based services. IaaS customers pay on a per-use basis, typically by the hour, week or month. Some providers also charge customers based on the amount of virtual machine space they use. This pay-as-you-go model eliminates the capital expense of deploying in-house hardware and software.

● Software as a Service (SaaS) - SaaS is a software licensing and delivery model in which software is licensed on a subscription basis and is centrally hosted by a 3rd party

31


vendor. It is sometimes referred to as "on-demand software". SaaS is typically accessed by users using a thin client via a web browser. SaaS has become a common delivery model for many business applications, including office and messaging software, payroll processing software, and management software. SaaS has been incorporated into the strategy of nearly all leading enterprise software companies.

● Security as a Service (SECaaS) – SECaaS is a business model in which a large service

provider integrates their security services into an organization’s infrastructure on a subscription basis more cost effectively than most individuals or organizations can provide on their own, when total cost of ownership is considered. In this scenario, security is delivered as a service from the cloud, without requiring on-premises hardware avoiding substantial capital outlays. These security services often include authentication, anti-virus, anti-malware/spyware, intrusion detection, and security event management, among others. Security as a service offers a number of benefits, including:

● Constant virus definition updates that are not reliant on user compliance; ● Greater security expertise than is typically available within an organization; ● Faster user provisioning; ● Outsourcing of administrative tasks, such as log management, to save time and

money and allow an organization to devote more time to its core competencies; and

● A web interface that allows in-house administration of some tasks as well as a view of the security environment and ongoing activities.

● Managed Services – Managed services is the practice of outsourcing on a proactive basis management responsibilities and functions and a strategic method for improving operations and managing expenses. Adopting managed services is known to be an efficient way to stay up to date on technology, have access to necessary skills and address a range of issues related to cost, quality of service and risk.

● Business Intelligence (BI) – is a technology-driven process for analyzing data and presenting actionable information to help executives, business managers and other end users make more informed business decisions. BI encompasses a variety of tools, applications and methodologies that enable organizations to collect data from internal systems and external sources, prepare it for analysis, develop and run queries against the data, and create reports, dashboards and data visualizations to make the analytical results available to corporate decision makers as well as operational workers. The benefits of business intelligence programs include accelerating and improving decision making, optimizing internal business processes, and increasing operational efficiency. BI data can include historical information, as well as new data gathered from source systems as it is generated, enabling BI analysis to support both strategic and tactical decision-making processes. BI programs can also incorporate forms of advanced analytics, such as data mining, predictive analytics, text mining, statistical analysis and big data analytics.

● Integrated Data Repository (IDR) – The term “integrated data repository” is often used interchangeably with a data warehouse or a data mart. It is a more generalized term, and used when the specific type of data storage entity is not known. The purpose of an IDR is to keep a certain population of data isolated so that it can be mined for greater insight, business intelligence, and to be used for a specific reporting need.

Background: The Children’s Trust has crafted a Technology Way Forward plan to evaluate its existing infrastructure, and where necessary guide, eliminate and/or replace existing software. The goal is to have 95% of all technology purchased to be “…as a Service”

32


platform. “…as a Service” means implementing a technological strategy that focuses on leasing software/infrastructure instead of owning the equipment. In “…as a Service” platform the maintenance and support are hosted and managed by a third party vendor and not the IT department of The Children's Trust. Best practices recommend this approach for small and mid-size companies that want to leverage the latest security and technology in a cost effective and efficient manner. Once implemented, by the end Fiscal Year 2016-2017, all mission critical software will be provided by a hosting company who will be responsible for keeping The Children’s Trust technology solution current.








BY

SECRETARY


33

Resolution 2017-12 – In-house Software and Hardware renewal (Information Technology) October 19, 2016



Resolution: 2017-12 Strategic Plan Priority Investment Area: Technology Recommended Action: Authorization to renew licenses with multiple IT vendors for

software and hardware maintenance and support, for a term of twelve (12) months commencing October 1, 2016 and ending September 30, 2017 in a total amount not to exceed $207,497.00, subject to approval for form and legal sufficiency.

Budget Impact: Amount of funding requested for this resolution: $207,497.00 is

allocated for FY 2016-17. Background: The Children’s Trust leases software and hardware from numerous vendors. These software and hardware are crucial to the daily business activities of staff and facilitates staff’s ability to perform daily tasks, including interacting with providers in a more efficient manner, and data capturing for tracking funded program activities and overall performance. Current Status: The Children's Trust desires to renew its licensing for software and/or hardware support and maintenance with the following vendors for a total amount not to exceed $ 207,497.00.

Software Vendor Usage

2016-2017 recommended

amount

Domain names

Dessert Newco LLC dbaGoDaddy.com, LLC & Network Solutions, LLC

allows use of our websites - thechildrenstrust.org, todoslosninos.org, trustcentral.org and heartgallery.org $900.00

Desktop refresh SHI International Corp

replacement of end of life desktops $14,000.00

Citrix Choice Solutions, LLC

Citrix is used to run our laptops/desktops from the data center. $19,292.00

McAfee SHI International Corp

provides virus protection for our servers, laptops and desktops $3,658.00

Sucuri, Inc. Sucuri, Inc. provides protection from hacking of our websites. $200.00

Palo Alto CDW-G our firewall that determines who can access our network $13,656.00

OptiView/OptiWorkFlow

Advanced Processing & Imaging, Inc.

allows storage of fiscal documents electronically $9,295.00

34


Software Vendor Usage

2016-2017 recommended

amount

CISCO Unified Technologies

The UCS and switches allow us to communicate with servers at the data center. $23,800.00

Microsoft Enterprise licenses

SHI International Corp

We use Microsoft products for basic computer needs such as email, word processing $101,295.00

Air-Watch LLC Air-Watch LLC Air Watch is used to manage the board iPads. $2,130.00

SPSS IBM

We use SPSS to do statistical analysis of our various data set. $14,000.00

Desktop Authority Dell Inc.

Desktop Authority allows us to remotely manage our laptops and desktops and keep them updated with the latest security and software versions. $4,224.00

Drive Vaccine SHI International

Drive Vaccine allows us to quickly restore our training laptops to pristine states after each training. $831.00

EZ Office EZ Office EZ Office allows management of our IT asset inventory. $216.00

Total Cost $ 207,497.00

35


The foregoing recommendation was offered by _________ who moved its approval.

The motion was seconded by _________ and upon being put to a vote, the vote was as

follows:


19th day of October 2016.


BY

SECRETARY


36

Resolution 2017-13 – SaaS leasing renewal (Information Technology) October 19,2016



Resolution: 2017-13 Strategic Plan Priority Investment Area: Technology Recommended Action: Authorization to renew software licenses with multiple IT

vendors, for a term of twelve (12) months commencing October 1, 2016 and ending September 30, 2017 in a total amount not to exceed $262,726.00, subject to approval for form and legal sufficiency.

Budget Impact: Amount of funding requested for this resolution: $262,726.00 is

allocated for FY 2016-17. Action Requested: This resolution seeks funding to renew various software licenses utilized for the operations of The Trust, for a total amount of $262,726.00 for the twelve month term commencing October 1, 2016 to September 30, 2017. Background: The Children’s Trust leases software services from several vendors. These software services are crucial to the daily business activities of staff by facilitating staff’s ability to perform daily tasks, including interacting with providers in a more efficient manner, and data capturing for tracking funded program activities and overall performance. All software presented in this resolution continues to meet the business needs of The Children's Trust. However, The Children's Trust is currently seeking a competitive solicitation for software services and some of the software currently being presented for licensing renewal may not be renewed next fiscal year.

37


Current Status: The Children's Trust desires to renew its leasing of software support and maintenance with the following vendors for a total amount not to exceed $262,726.00:

Software Vendor Name Usage 2016-2017

recommended

SAMIS

Children’s Services Council of Palm Beach County

this is our portion of the SAMIS 2.0 and being part of the CSC collaborative $93,723.00

TrustCentral Webauthor .com, LLC

this allows us to maintain and enhance Trust Central. Trust Central is the consolidated solution that houses SAMIS 2.0, and Progress Dashboard, and will house Contracting, CRM and Solicitation Response modules once they are built. $115,000.00

WebGrants Inc. Dulles Technology Partners Inc.

WebGrants is used to accept responses to solicitations. $18,000.00

Zendesk Inc. Zendesk Inc.

Zendesk is the ticketing system that tracks IT and administrative requests. $8,425.00

Info-Tech Research services

Info-Tech Research Group Inc.

Info-tech Research services is used by our research team. $2,700.00

Policy Mapping - ARC The Reinvestment Fund, Inc.

Website hosting fees for KidStats & Maps, our interactive data analysis and mapping site of geographically-based child well-being indicators $21,000.00

GIS Data Loading Services 3D-Location

Community indicator uploading and data support for KidStats & Maps website $1,400.00

Constant Contact Inc. Constant Contact Inc.

Constant Contact is used to distribute mass emails. $2,478.00

Total Cost $262,726.00

38




follows:




BY

SECRETARY


39

Resolution 2017-14 – TM Telcom Corp, Inc. (General Administration) October 19, 2016



Resolution: 2017-14 Strategic Plan Priority Investment Area: Administrative/Operations Recommended Action: Authorization to issue MONTHLY payments pursuant to a

service order agreement with TM Telcomm Corp, Inc. for voice over IP (VoIP) telephone service and data connection, for a term of twelve (12) months commencing October 1, 2016 and ending September 30, 2017 in a total amount not to exceed $95,000.00, subject to approval for form and legal sufficiency.


for FY 2016-17. Background: The Children’s Trust contracts with TM Telcomm Corp, Inc. for two (2) services: (1) Voice over IP hosted telephone services, and, (2) dedicated managed circuits. These two (2) services facilitate The Children’s Trust’s communications with the world – VoIP provides telephone services while the dedicated managed circuits ensures connectivity from The Children’s Trust offices to the data center. This solution has resulted in reduced cost of telephone services and improved connectivity between the office and data center. Current Status: The purchase of services for the day-to-day utilization of voice over IP (VoIP) hosted telephone service for agency local and long distance calls. It will also authorize the purchase of data connection services with dedicated managed circuits between The Children’s Trust offices and its data center. This resolution is for the second year of The Children's Trust purchasing these combined services from TM Telcomm Corp, Inc.

40

Resolution 2017-14 – TM Telcom Corp, Inc. (General Administration) October 19, 2016



follows:




BY

SECRETARY


41

Resolution 2017-15 – Raymond Consulting, Inc. (Program Evaluation and Community Research) October 19, 2016



Resolution: 2017-15 Strategic Plan Priority Investment Area: Program and Professional Development,

including strategic planning facilitation, program evaluation services, and supports for quality program implementation and fiscal/ administrative functions through the small community-based organization (CBO) capacity building initiative.

Recommended Action: Authorization to expend up to $50,000.00 with Raymond Consulting, Inc., for professional services to support The Children's Trust in various planning and implementation efforts, over a term of 12 months, commencing October 1, 2016 and ending September 30, 2017, subject to approval for form and legal sufficiency.

Budget Impact: Funding, in the amount of $50,000.00, for this resolution is allocated for FY 2016-17.

Description of Services: Professional services from Raymond Consulting, Inc. (“Raymond Consulting”), may include strategic planning support, program design, facilitation of community provider and/or board work group meetings, provider/applicant training, program evaluation and community research. Raymond Consulting will specifically add support and expert guidance as staff continue the implementation of capacity building supports to assist small Community Based Organizations (CBOs) deliver high quality programming for children and families in Miami-Dade County. Raymond Consulting will participate in our staff Program and Professional Development steering committee, as well as provide workshop facilitation and coaching of small CBO leaders.

Current Status: For more than nine (9) years, Raymond Consulting, Inc. has provided various strategic and program planning and capacity building services to The Children’s Trust. Recently, Raymond Consulting facilitated the board’s early childhood investment work group (four meetings), delivered training in grant writing and resource development, and assisted staff with the successful launch of the small CBO capacity building initiative that supports up to 55 organizations. In prior years, Raymond Consulting supported the board’s strategic planning and solicitation development by staff.

Raymond Consulting serves The Trust for an hourly rate of $100/hour, which is a 27 percent discount from its normal daily rate. Raymond Consulting is budgeted to work an average of 10 hours/week for The Children’s Trust over the course of the next fiscal year.

42








BY

SECRETARY


43


Relevant Professional Experience

Catherine Raymond, Ph.D., President, Raymond Consulting, Inc.

Dr. Raymond brings a broad range of skills and experiences to program and professional development that enable her to serve as both an effective program designer, professional development facilitator, evaluator and valuable resource person, including:

• More than 25 years engaged (20 years in Miami) in all aspects of nonprofit program and organizational management in arts and culture, education, environment, human services and youth development.

• Research in organizational capacity building (dissertation on the capacity building efforts of The Children’s Trust and Children’s Services Council of Broward).

• Extensive experience in designing and providing an array of program and professional development services for a variety of participants including staff (direct service and management), board members, program participants (children and adults) and other program stakeholders.

• Extensive experience as a program planner, manager and evaluator. • Adjunct faculty member at Florida International University teaching graduate level

courses in: nonprofit management, strategic planning and grant writing. • Adjunct faculty member at University of Miami teaching upper level undergraduate

courses in: program planning and evaluation, community consultation and leadership.

Education

Ph.D., Public Affairs (Research Area: Nonprofit Management)

Florida International University, Miami, Florida

M.S., Adult Education/Human Resource Development

Florida International University, Miami, Florida

B.S., Biology

Cornell University, Ithaca, New York

44

Resolution 2017-16 – (Place-based/Countywide Community Partnerships) October 19, 2016



Resolution: 2017-16 Strategic Plan Priority Investment Area: Family and Neighborhood Supports Strategic Plan Headline Community Results: Children regularly access medical, dental

and behavioral health care; children are supported by nurturing and involved parents; students are succeeding academically; children behave appropriately in schools, homes and communities; and youth successfully transition to adulthood.

Recommended Action: Authorization to release a request for proposals (RFP) for Family

and Neighborhood Supports to fund programs focused on place-based and countywide special populations for children and families experiencing challenges related to child behavior, school attendance and/or child welfare, in an amount not to exceed $8,000,000.00, subject to approval for form and legal sufficiency.

Budget Impact: Amount of funding for this resolution is allocated for FY 2016-17

and is projected to be available in FY 2017-18. Requested Action: This resolution seeks board authority to release an RFP for Family and Neighborhood Support programs that are place-based and countywide which support children and families experiencing challenges related to child behavior, school attendance and/or child welfare. Target geographic areas for place-based program include, but are not limited to: Allapattah, Brownsville, Coconut Grove, Cutler Bay, Flagami, Florida City, Goulds, Hialeah, Homestead, Leisure City, Liberty City, Little Haiti, Little Havana, Miami Beach, Miami Gardens, Naranja, North Miami, North Miami Beach, Opa-locka, Overtown, South Perrine, Richmond Heights and West Little River. While countywide family support programs that serve special populations can include but are not limited to the following: • Children/youth exposed to family conflict and domestic violence; • Children/youth of incarcerated parents; • Gay, lesbian, bisexual, transgender, questioning (GLBTQ) youth; • Children/youth involved in the child welfare system; and • Unaccompanied, immigrant minors. All funded programs must demonstrate the competence to deliver effective prevention and intervention services, as well as address child and family needs related to children with disabilities and generational poverty. This is a four (4) year Request for Proposals to procure Family and Neighborhood Supports, which is expected to be released by the end of the current calendar year, for contracts commencing August 1, 2017. Description of Services: This resolution seeks authority for The Children’s Trust to release a Request for Proposals (RFP) for Family and Neighborhood Supports to fund programs focused on children and families experiencing challenges related to child behavior, school attendance and/or child welfare. Services will be provided through a coordinated and collaborative delivery system intended to contribute to the overall well-being of high-risk children, youth and families. Programs should include partnerships between social services, government, education, business, law enforcement, justice and funding agencies and focus

45


on maltreatment prevention, prevention of youth violence and disruptive behavior in at-risk geographic areas and special populations as well as ensuring that children/youth attend school regularly. In particular, community-based services will be coordinated with the Together for Children program, including the elementary school truancy reduction component funded by The Trust. Background: The Trust’s service partnership initiative has been funded since 2006, with a longstanding focus on children, youth and families experiencing challenges related to child maltreatment, chronic school absenteeism and youth violence/disruptive behavior. These challenges are often intertwined and appear as symptoms of multidimensional concerns. For this reason, the initiative funds place-based partnerships that holistically address issues in communities, as well as supports for special populations countywide. Providers with a history and presence in communities will work locally with partners, including residents, community programs, faith centers and schools to improve outcomes for at-risk children, youth and families through direct services and referral supports. Programs use a strengths-based, solution-focused approach to screening, assessment, care planning and care coordination that facilitates neighborhood involvement and community access to existing Trust initiatives and services. The partnerships work with local providers through a referral process and leverage resources to facilitate action plans. This model recognizes the assets and resources required to address community needs – poor reading levels, child maltreatment, absenteeism, parent involvement and others – are best indentified at the community level. Overall Intervention: Social service programming is designed to support children and families in greatest need. Family and neighborhood supports are designed to coordinate and connect high-need children and their families to an integrated network of formal and informal supports. In collaboration with a coalition of social services, government, education, business, law enforcement, justice and funding agencies, providers will focus on maltreatment prevention, prevention of youth violence and disruptive behavior in at-risk geographic areas, as well as ensuring children and youth attend school regularly. Currently, programs are designed to meet the immediate needs of children and families based on available resources in addition to coordinating care in their neighborhoods. Programs use strengths-based, solution-focused approaches that encourage families to participate in determining what is needed to build strengths while addressing challenges. This approach allows the parents/caregiver to co-develop an individualized care plan to meet the needs of their family. As part of this model providers seek to leverage partners’ resources to address the needs of families and improve outcomes for children and youth through:

• Provision of direct care based on available resources; • Coordination of care and integration of wrap-around, community-based services; and • Linking families to culturally competent and evidence-based or best practice services

and supports in the community. Family eligibility is determined through an initial screening and assessment process. A strengths-based, solution-focused approach is used to facilitate an individualized plan of care. Families work with service providers to determine how to build their strengths. Once enrolled, participants are engaged in care coordination guided by a care plan to ensure program efficiency and service effectiveness. The care plan establishes goals; addresses safety issues; and creates a system of support that involves all family members. Families typically have multiple and complex challenges, requiring a team approach.

46


Geographic Area: Countywide.

The foregoing recommendation was offered by __________ who moved its

approval. The motion was seconded by _________ and upon being put to a vote, the vote

was as follows:




BY

SECRETARY


47

Resolution 2017-17 – Amendments October 19, 2016



Resolution: 2017-17 Strategic Plan Priority Investment Area: N/A Strategic Plan Headline Community Result(s): N/A Recommended Action: Authorization to allow the President/CEO to execute certain

contract amendments without board approval. This action will promote more effective and efficient operations of The Children’s Trust, subject to approval for form and legal sufficiency.

Budget Impact: Individual amendments will state any budget impact when

presented to the board. Approval of this resolution will authorize the President/CEO to execute certain contract amendments without board approval, only in the following areas:

• Adding/removing activities • Dosage of activity • Adding/removing a lower level staff position that does not change the underlying

competitive solicitation award • Outcome changes that do not change the underlying competitive solicitation award • Change in participant numbers • Incorrect footers • Change in target population

This resolution does not authorize the President/CEO to execute any contract amendments to any of the following areas without prior committee review and board approval by resolution:

• any change to the underlying competitive solicitation award, • any change to the name of the provider awarded the contract, • any change of the provider, any change of a subcontractor or any change of a

partner, • any increase in funding, • any extension or change to the term of a contract.

Background: N/A Geographic Area: N/A

48

Resolution 2017-17 – Amendments October 19, 2016

The foregoing recommendation was offered by ______________ who moved its

approval. The motion was seconded by ____________ and upon being put to a vote, the





BY

SECRETARY


49

Resolution 2017-18 – Amendment PAR (City of Miami Beach) (Group, Individual, and Home Visitation) October 19, 2016



Resolution: 2017-18 Strategic Plan Priority Investment Area: Parenting: Parenting, Group-based Services Strategic Plan Headline Community Result(s): Children are supported by nurturing and

involved parents; children are ready for kindergarten; students are succeeding academically; and children behave appropriately in schools, homes and communities.

Recommended Action: Contract Amendment to modify the staffing plan and intensity of

weekly home visits activity of the City of Miami Beach’s Parenting contract #1710-1090, which was approved by the Board on April 25, 2016 by Resolution # 2016-65.

Budget Impact: Funding in the amount of $249,957.00 was allocated for FY 2015-

16 and is available in 2016-17. Background: The City of Miami Beach’s Parenting Contract #1710-1090 is in a three year renewable contract cycle. The program conducts The Nurturing Parent Program which engages the whole family in either a group (for parents of children ages 5-11) or home-based setting (for parents of children ages birth-4). The 15-24 week curriculum includes parent homework and family time activities that nurture empathy, strengthen attachment, foster effective communication, increase parental knowledge of child development and empower parents. This resolution will allow the following modifications to be incorporated into the current contract: Attachment A: Scope of Service and replaced it with Attachment A-1: Scope of Service.

• The areas being modified are included in the staffing plan, and redefine Professional Services (instructors) and Professional Services (other) as new, part-time City employees (Parent-Child Facilitators and Child Group Facilitators). The reclassification of positions is to be in compliance with the Internal Revenue Service (IRS) audit of the City’s use of independent contractors for programs funded by The Children’s Trust.

• In addition, the activity of Home Visits – Weekly intensity will be edited to 2.5 hours per session, increased and replacing 1.5 hours per session.


50

Resolution 2017-18 – Amendment PAR (City of Miami Beach) (Group, Individual, and Home Visitation) October 19, 2016







BY

SECRETARY


51

Resolution 2017-19 – Amendment YEN (City of Miami Beach) (Youth Enrichment, Employment and Supports) October 19, 2016



Resolution: 2017-19 Strategic Plan Priority Investment Area: Youth Development: Youth Enrichment,

Employment and Supports. Strategic Plan Headline Community Result(s): Students are succeeding academically;

children meet recommended levels of physical activity; children behave appropriately in schools, homes and communities; and youth successfully transition to adulthood.

Recommended Action: Contract amendment to modify staffing plan of the City of Miami

Beach’s Youth Enrichment contract #1716-1090, which was approved by the Board of Directors on March 14, 2016 by Resolution#2016-51.

Budget Impact: Funding in the amount of $312,550.00 was allocated for FY 2015-

16 and is available in 2016-17. Background: The Miami Beach All Stars program, YEN Contract #1716-1090, provides 6th, 7th and 8th grade students attending public schools in Miami Beach with year-round academic and personal supports through 13 one-hour group sessions that meet twice a week. Programming includes STEM (science, technology, engineering and math) curriculum and competitions; theater/drama workshops and performances; and Sports United to Promote Education and Recreation (SUPER), a team sports-based program (basketball and flag football) that focuses on life skills. Program participants also take part in service/community-minded projects that teach kids to foster social change and address issues that may personally affect them and their communities. This amendment will allow the following modifications to be incorporated into the current contract: Attachment A: Scope of Service will be revised and replaced with Attachment A-1: Scope of Service. Areas being modified are included in the staffing plan of Attachment A. The Professional Services (instructors) and Professional Services (other) are to be reclassified as City Employees (“All Star Facilitators” and “One-to-One Shadows) and the description of responsibilities are to be edited accordingly. The reclassification of positions is to be in compliance with the Internal Revenue Service (IRS) audit of the City’s use of independent contractors for the programs funded by The Children’s Trust. Attachment B: Budget is to be revised and replaced with Attachment B-1: Budget. Areas to be modified are the line items allocating funds for professional services (instructors and other), in order to create a budget line for part time employees. Programs operate either during the school year or year-round, and all activities occur outside of school instructional time, and occur at least twice weekly.

52

Resolution 2017-19 – Amendment YEN (City of Miami Beach) (Youth Enrichment, Employment and Supports) October 19, 2016








BY

SECRETARY


53

Resolution 2017-20 – Amendment Branches YAS (After-school Programs and Summer Camps) October 19, 2016



Resolution: 2017-20 Strategic Plan Priority Investment Area: Youth Development - After-school Programs

and Summer Camps Strategic Plan Headline Community Result(s): Students are succeeding academically;

children meet recommended levels of physical activity; and children behave appropriately in schools, homes and communities.

Recommended Action: Contract amendment to change staff positions, add scope of

services and amend budget to year two contract with Branches, Inc. for after-school programs and summer programs approved by Resolution#2016-48 on March 14, 2016.

Budget Impact: Funding for this resolution in the amount of $381,024.00 was allocated for FY 2015-2016 and is available in FY 2016-17.

This amendment changes the staffing plan and budget for the contract commencing August 1, 2016 that was executed on June 14, 2016. These changes are due to a reorganization that was triggered by the resignation of the Director of Operations.

I. Eliminates the Director of Operations position. The resignation of the Director of Operations position at the end of July 2016 triggered the agency’s reorganization of staff. The Director of Operations position’s work load was redistributed across a new position and a number of existing positions within the organization. Additionally, one vacant position, Program Associate, will also be eliminated as part of the reorganization.

II. Establishes the new position of Associate Director of Student Services which assumed the management and administrative responsibilities of the eliminated Director of Operations position. The Program Specialists are assuming direct program responsibilities of the eliminated positions. Additionally, the AmeriCorps contract between Branches, Inc., and Volunteer Florida was finalized on August 1, 2016, after Branches, Inc.’s, contract with The Children’s Trust was executed. The Volunteer Florida’s contract gave Branches additional dollars which also contributed to the need for the reorganization.

III. Reclassifies the Director of Student Services from a subcontractor position to a full-time employee for Branches. The individual was a subcontractor and worked only at the Homestead/Florida City site. The new employee will now be responsible for all Branches sites and assume some duties of the Director of Operations.

IV. Changes rates for the following positions including FICA/MICA calculations: Assistant Program Manager FUL (30167); Assistant Program Manager LKV (30168), Assistant Program Manager South Miami (30166); Program Coordinator FLC (33158); Program Manager Fulford (30163); Program Manager Lakeview (30164); and Program Manager South Miami (30162). The additional funds from Volunteer Florida allowed Branches to provide raises for these positions.

V. Creates four positions changes: Associate Director of Student Services (37303), Director of Student Services (37302), Program Specialist LKV (37300), and Program Specialist LKV (37301). The change was implemented to replace eliminated positions, which are identified in bullet I.

54

Resolution 2017-20 – Amendment Branches YAS (After-school Programs and Summer Camps) October 19, 2016

1. Attachment A: Scope of Service is revised and replaced with Attachment A-1: Scope of Service. Areas being modified are on p(p) 21-28 of Attachment A

2. Attachment B: Budget is revised and replaced with Attachment B-1: Budget. Areas

being modified are on p(p) 39-62-110 of Attachment B

Background:

Branches, Inc. operates the Branches Grow Program to provide 210 after school slots for participants in kindergarten to 5th grade that reside in Florida City/Homestead, North Miami Beach, North Miami and South Miami. The program offers creative, fun, engaging, challenging and differentiated instruction for the participants in all the six core components required: literacy, physical fitness, social skills/character development, homework assistance, family engagement and nutritious food/beverage. In addition, the Grow Program offers project-based learning, a series of enrichment and life skills that integrate lessons from all components of the program to motivate and inspire life-long learning among participants.








BY

SECRETARY


55

Resolution 2017-21 – Amendment Branches YEN (Youth Enrichment, Employment and Supports) October 19, 2016



Resolution: 2017-21

Strategic Plan Priority Investment Area: Youth Development - Youth Enrichment,

Employment, and Supports Strategic Plan Headline Community Result(s): Students are succeeding academically;


Recommended Action: Contract amendment to change staff positions, add scope of

services and amend budget to year two contract with Branches, Inc., for Youth Enrichment (YEN) programs approved by Resolution#2016-52 on March 14, 2016.

Budget Impact: Funding for this resolution in the amount of $118,165.00 is

allocated for FY 2015-2016 and is available in FY 2016-17. This amendment changes the staffing plan and the budget for the contract commencing August 1, 2016 that was executed on June 14, 2016. These changes are due to a reorganization that was triggered by the resignation of the Director of Operations.

I. Eliminates the Director of Operations position. The resignation of the Director of Operations position at the end of July 2016 triggered the agency’s reorganization of staff. The Director of Operation’s position’s work load was redistributed across a new position and a number of existing positions within the organization. Additionally, one vacant position, Program Associate will also be eliminated as part of the reorganization.

II. Creates two new positions: Program Specialist and Associate Director of Student Services. The Associate Director of Student Services assumed the management and administrative responsibilities of the eliminated Director of Operations position. The Program Specialist is assuming direct program responsibilities. The new position was created to replace the positions that were eliminated, which are identified in bullet I.

III. Reclassifies the Director of Student Services from a subcontractor position to a full-time employee for Branches. The individual was a subcontractor and worked only at the Homestead/Florida City site. The new employee will now be responsible for all Branches sites and assume some duties of the Director of Operations.

IV. Changes the FICA/MICA calculations to properly allocate the dollar amounts in accordance with the staffing adjustments.

The following modifications are hereby incorporated into the current contract: 1. Attachment A: Scope of Service is revised and replaced with Attachment A-1: Scope of

Service. Areas being modified are on pages 21-35 of Attachment A 2. Attachment B: Budget is revised and replaced with Attachment B-1: Budget. Areas being

modified are on pages 42-59 of Attachment B

56

Resolution 2017-21 – Amendment Branches YEN (Youth Enrichment, Employment and Supports) October 19, 2016

Background: Branches, Inc. operates the Branches Climb Program to provide youth enrichment services for 65 youth attending Grade 6th to 12th and residing in Florida City/Homestead. Program participants are predominantly Haitian, Hispanic, and African American. The program offers attendance-based youth enrichment activities, primarily academic supports, life/social skills development and service learning. It also offers arts and physical fitness program components as well as, educational field trips and community services events that enhance the lessons enrich participant experience. Services are delivered by Branches staff, AmeriCorps Members and volunteers from the United Way Center for Financial Stability. Geographic Area: Countywide.







BY

SECRETARY


57

Resolution 2017-22 – Amendment YAS (targets) (After-school Programs and Summer Camps) October 19, 2016



Resolution: 2017-22 Strategic Plan Priority Investment Area: Youth Development – After-school Programs

and Summer Camps. Strategic Plan Headline Community Result(s): Students are succeeding academically;

children meet recommended levels of physical activity and children behave appropriately in schools, homes and communities.

Recommended Action: Contract amendments to add required target percentages for

outcomes, and to add scope of services, to 71 Youth Afterschool and Summer contracts approved by Resolutions # 2016-48, 2016-49 2016-50, 2016-72, 2016-80 and 2016-81 (Amended).

Budget Impact: The actual amount of funding approved for this resolution was

$30,989,141.00 for FY 2015-16 and is available in the FY 2016-17.

Background: The youth afterschool and summer (YAS) contracts are for a three year renewable contract cycle. The program initiative requires performance measures and participant level data collection for each contract as part of the core programmatic funding requirements. All funded programs require common participant outcomes in the areas of:

• Reading comprehension • Social skills

Year one of YAS afterschool and summer contracts did not have target performance measures or participant data to set outcome percentages. During year one provider agencies administered the measures/instruments noted in each contract and collected participant data in accordance with the requirements of each contract. Data collection during Year 1 would inform the future outcome targets to be applied for Year 2 and Year 3 contracts. This Amendment will add common participant outcome requirements to current Year 2 YAS contracts, as follows: • Add the target percentage (80%) to two (2) required outcomes for reading

comprehension; • Add the target percentage (75%) to two (2) required outcomes for and social skills; • Add meaningful improvement for child trends social skills survey; and • Add meaningful improvement for the Communications Survey. During the contract negotiation and execution period for current year two YAS contracts, data results were not final and were not available to inform the setting of the outcome targets. All contracts stated: expected outcome targets percentages will be determined based upon The Trust‘s analysis of year one data reported on each measure and will be made available by October 3rd, 2016.

58


This Resolution authorizes contract amendments to modify the Participant Outcomes Table in Attachment A: Scope of Services of the contract, in the programs noted below: “Attachment A” to each of the below listed programs reflect staff recommendations but are not approved for legal sufficiency. Youth Afterschool and Summer Contracts for amendments (71): Abundant Living Citi Church Easter Seals South Florida,

Inc. lirraf'O d.b.a. O'Farrill Learning Center

Adults Mankind Organization, Inc.

Family & Children Faith Coalition, Inc. (d/b/a Hope for Miami)

Magic City Kids, Inc.

American Children's Orchestras for Peace

FANM AYISYEN NAN MIYAMI, INC.

Miami-Dade County - Park, Recreation and Open Spaces

Arts for Learning/Miami, Inc. First Step Champions, Inc. Multi Ethnic Youth Group Association, Inc.

Belafonte TACOLCY Center Fit Kids of America Overtown Youth Center, Inc.

Boys & Girls Clubs of Miami-Dade, Inc.

Gang Alternative, Inc. PEACE Community Development Corporation

Branches, Inc. Greater Miami Youth For Christ, Inc.

Recapturing the Vision International, Inc.

Carlmar d.b.a. Town Center Preschool

Institute for Child & Family Health, Inc.

Richmond-Perrine Optimist Club, Inc.

Centro Mater Childcare Services, Inc.

Just Kids Center, Inc. Sanrau Corporation d.b.a. Lago Mar Pre-School

Chabad Chayil, Inc. Kayleen Learning Center, Inc.

Sunflower Academy, Inc.

City of Hialeah Kids Learning Center of South Dade III, Inc.

Sweet Vine, Inc

City of Miami Beach Kids Learning Center of South Dade Inc.

Teen Up-ward Bound, Inc.

City of North Bay Village Kids Works, USA, Inc. The Abriendo Puertas Governing Board of East Little Havana

CMB Visions Unlimited, Inc. Kingdom Academy, Inc. The ARC of South Florida Concerned African Women, Inc.

Knowledge Builders of Florida, Inc.

The Children’s Village d.b.a. The Resource Room

Communities In Schools of Miami, Inc.

La Viña del Señor, Inc. d.b.a. Kidz XL

The Dave and Mary Alper Jewish Community Center, Inc.

Community Coalition, Inc. Leadership Learning Center at Saint John Bosco, Inc

The Family Christian Association of America, Inc.

Early Childhood Quality Consultant, LLC (ECQC) d.b.a. Playing the Game of Life

Little Kingdom Child care Center II, Inc.

The Florida International University Board of Trustee (Afterschool Treatment Program)

The Florida International University Board of Trustee (ENLACE)s

Thumbelina Learning Center Corporation

United Martial Arts Academy

The Miami Children's Museum Tiger and Dragon Group, Inc.

Urgent, Inc.

The New Jerusalem The YWCA of Greater Town of Cutler Bay

59


Community Development Corporation

Miami-Dade, Inc.

The Miami Children's Museum Thomas Armour Youth Ballet, Inc.

Trinity Church, Incorporated

The Thinking Child Academy, Inc.

Tiny Town Day Care, Inc. d.b.a. Kids Paradise Childcare & Learning Center

United Cerebral Palsy Association of Miami, Inc.

The Young Men’s Christian Association of South Florida, Inc.

Touching Miami with Love Ministries, Inc.

Description of services to be provided: Youth after-school and summer camp programs are available for elementary and middle school children in inclusive and specialty disability programs. After-school programs are offered during the school year in accordance with the Miami-Dade County Public School calendar and are inclusive of teacher planning days, as well as holiday and spring breaks. The summer programs operate during summer break for five (5) days a week for a minimum of seven (7) hours a day for six (6) to ten (10) weeks. Geographic Area: Countywide.







BY

SECRETARY


60

Resolution 2017-23 – Amendment YEN (Targets) (Youth Enrichment, Employment, and Supports) October 19, 2016



Resolution: 2017-23 Strategic Plan Priority Investment Area: Youth Development - Youth Enrichment,

Employment, and Supports Strategic Plan Headline Community Result(s): Students are succeeding academically;


Recommended Action: Contract amendments to add required outcome targets to the

scope of services to 29 year two YEN Youth Enrichment, Employment, and Supports contracts approved by Resolutions # 2016-51 & 2016-52 that were approved by the Board of Directors on March 14, 2016.

Budget Impact: Funding in the amount of $ 6,301,388.00 was allocated for FY

2015-2016 and is projected to be available in 2016-17. Background: Youth enrichment programs (YEN) are for a three year renewable contract cycle. The program initiatives include arts, sports, STEM (science, technology, engineering and math), youth employment, and service learning/community service/civic engagement programs. The YEN employment and supports initiative requires performance measures and participant level data collection for each contract. All funded programs have required common participant outcomes in three areas:

• Academic supports • Life/social skills • Specific to primary enrichment activity

Year 1 of YEN contracts outcome statements did not have set and defined target percentages. During Year 1 provider agencies administered the measures/instruments noted in each contract and collected the participant data in accordance with the requirements of each contract. Data collection during Year 1 would inform the future outcome targets to be applied for year two and year three contracts. This Amendment will add participant outcome requirements to current year two YEN contracts as follows: • Add the target percentage (%) to three (3) required outcomes for academic support; • Add the target percentage (%) to at least one (1) of required outcomes for and

social /life skills; and; • Add the target % to program specific required outcomes for related primary

component. This outcome will be dependent on the focus of each program. This Resolution authorizes contract amendments to modify the Participant Outcomes Table in Attachment A: Scope of Services of the contract, in the programs noted below: “Attachment A” to each of the below listed programs reflect staff recommendations but are not approved for legal sufficiency.

61


Academic Supports Required Outcomes

Data Source/Measurement Tools

Meaningful Improvement

75% of youth increase school engagement and positive attitudes towards academic success

Educational Engagement Scale for Teenagers • # items: 6 • Scoring: 5 point • Likert scale from 0

(None of the time/Strongly disagree) to 4 (all of the time/Strongly agree). Question #3 should be reverse scored

• Range: 0 – 24

Score of 20 on post-test OR an increase of 1 point between pre/post

Youth and Program Strengths Survey (YAPS) – Commitment to Learning subscale • # items: 6 related to

subscale, 98 questions in survey

• Scoring: Calculated by Search Institute online survey. Four possible score categories: Challenged (0-14), Vulnerable (15-20), Adequate (21-25), Thriving (26-30)

• Range: 0 – 30

Participants identified as Challenged (score of 0-14) on pre-test will increase to Vulnerable or higher (score of at least 15) on posttest. Participants identified as Vulnerable (scores of 15-20) on pre-test will increase to Adequate or higher (score of at least 21) on post-test. Participants identified as Adequate or Thriving on pre-test (score of 21 to 30) will maintain or improve their scores on the post-test

Social Skills/ Life Skills Development Required Outcomes

Data Source/Measurement Tool


75% of youth increase social/life skills

Youth and Program Strengths Survey (YAPS) – Commitment to Learning subscale • # items: 6 related to

subscale, 98 questions in survey

• Scoring: Calculated by Search Institute online survey. Four possible score categories: Challenged (0-14), Vulnerable (15-20), Adequate (21-25), Thriving (26-30)

Participants identified as Challenged (score of 0-14) on pre-test will increase to Vulnerable or higher (score of at least 15) on posttest. Participants identified as Vulnerable (scores of 15-20) on pre-test will increase to Adequate or higher (score of at least 21) on post-test. Participants identified as Adequate or Thriving on pre-test (score of 21 to 30) will maintain or improve

62


• Range: 0 – 30

their scores on the post-test

Casey Life Skills: Life Skills Assessment (Daily Living/Self-Care/Relationship subscales) • # items: 17 • Scoring: 5 point Likert

Scale from 1 (No) to 5 (Yes)

Total score is an average • Range: 1-5

Participants will increase their average score on each subscale by 0.5 when comparing the pre-test to post-test results. Participants with a pre-test score of 4.5 or higher will improve or maintain their scores when comparing the pre-test and post-test scores.




75% of youth improve communication/interpersonal relationship skills

Youth Life Skills - Communicating Survey • # items: 23 • Scoring: 5 point Likert

scale from 0 (Never) to 4 (Always). Questions #2 and #5 should be reverse scored with Never = 4 and Always = 0.

Total score is a sum. • Range: 0 – 92 (92 being

the highest)

Score of 82 on post-test OR increase by 5 points when comparing pre-post

YouthARTS - Participant Peer Relations

•# items: 7 (PR1 – PR7) • Scoring: 4 point Likert scale from 1 (strongly disagree) to 4 (strongly agree). Total score is a sum. •Range: 7– 28

(28 being the highest

Score of 25 on post-test OR an increase of 8 between pre to post

DESSA Relationship and Social Awareness scales • # of items: 72 on full

scale • Scoring: 5 point Likert

scale from 0 (Never) to 4 (Very Frequently). Raw scores converted to T-scores by chart or online system

• System Scoring: T-

Participants identified as instructional (T-score of <41) on pre-test will increase to Typical or higher (T-score of at least 41) on posttest. Participants identified as Typical or Strength on pre-test (T-score of at least 41) will maintain or improve their scores on the

63


Score of 60 and above are described as strengths

• T-Score of 41-59 are characterized as typical scores

• T-score of 40 and below are described as needs for instruction

post-test




65% of youth improve problem-solving/responsible decision-making skills

Youth Life Skills - Critical Thinking Survey • # items: 20 • Scoring: 5 point Likert

scale from 1 (Never) to 5 (Always).

Total score is a sum. • Range: 20 – 100 (100

being the highest)

Score of 90 on post-test OR increase by 2 points when comparing pre-post

DESSA Personal Responsibility and Decision Making Scales • # of items: 72 on full

scale • Scoring: 5 point Likert

scale from 0 (Never) to 4 (Very Frequently). Raw scores converted to T-scores by online system

Participants identified as instructional (T-score of <41) on pre-test will increase to Typical or higher (T-score of at least 41) on posttest. Participants identified as Typical or Strength on pre-test (T-score of at least 41) will maintain or improve their scores on the post-test

he SSBS-2 -School Social Behavior Scales, Second Edition - Scale A • # items: 32 • Scoring: Scale A has 32

questions. Each question has a rating scale of 1-5 (1= Never, 3= Sometimes, 5= Frequently). A higher score indicates greater

Score of 143 OR an increase of 6 points between pre/post

64


levels of social adjustment and problem solving skills.

• Range: 32-160

Brigance Transition Inventory Teacher completed; observations of participants. • Section R-3: Self-

Concept (General). 20 questions, 4 point Likert scale.

• Scoring: a - Much Improvement Needed – 0 points b – Could Be Improved – 3 points c – Acceptable – 4 points d – Very Good – 5 points Range: 0-100

Score of 90 on post-test OR increase by 6 points from pre/post

Primary Component Required Outcomes



85% of youth will improve work readiness/ employability skills

Casey Life Skills Assessment- Work and Study life & Career and Education Planning subscales • # items: 29 • Scoring: 5 point Likert


Total score is a sum. • Range: 29 – 145 (145

being the highest)

Score of 130 OR an increase of 6 points between pre/post

Job Readiness & Training Test (Level I OR II) • # Items: Level I & II 40

Items • Scoring: Each question

has two responses (yes or no) that encompass eight areas. Total is a sum

• Range: 0-40

Score of 33 on post OR increase by 2 points from pre/post

Brigance Transitions Inventory • Participants who are

able complete a paper assessment. Students

Score of 82 OR an increase of 1 point between pre/post

65


needing ASL translation or lacking verbal skills will complete the assessment with the aid of a teacher.

• Section E-4: (Work

Ethics and Attitudes). 20 questions, 5 point Likert scale, Completely Disagree (lowest) to Agree Completely (highest).

• Scoring: Range: 20-100




85% of youth will improve financial literacy skills

Casey Life Skills: Life Skills Assessment – Housing and Money Management Subscale (Revised) • # items: 21* • Scoring: 5 point Likert


• Total score is a sum. • Range: 21-105 (105

being the highest

Score of 94 on post-test OR an increase of 30 points between pre/post

Adults Mankind Financial Literacy Test • # items: 10 • Scoring: Yes or No

response to the question.

Yes = 1 No = 0 Total score is a sum

• Range: 0-10

Score of 9 on post-test OR an increase of 3 points between the pre and post test

Junior Achievement (JA) Personal Finance Assessment • # of items: 11 • Scoring: Each item

receives a score between 1 and 5 points

• Range: 11 – 55

Score of 49 on post-test OR increase by 3 points from pre/post

85% of youth will improve arts skills

YouthARTS & Science Post-Program Participant Art Skills Assessment

Score of 8 OR higher

66


• # items: 5 (A&S1-

A&S5) • Scoring: 3 of the 5

questions receive a score between 0 and 1. Point values are as follows: No=0 and Yes=1. The remaining 2 questions receive a score between 1 and 4. Point Values are as follows: Strongly Disagree=1, Disagree=2, Agree=3, and Strongly Agree=4. The higher the score the better. Total score is a sum.

Range: 2-11




85% of youth will improve fitness performance

Progressive Aerobic Cardiovascular Endurance Run (PACER) • # items: 1 • Scoring: number of

laps completed by youth

Score of 55 on post-test OR an increase of 4 laps between pre/post

85% of youth will improve STEM engagement

Student Attitude Toward STEM Scales (revised) • # of items: 26 (#27-

#52) • Scoring: 5 point Likert

scale from 1 (Strongly Disagree) to 5 (Strongly Agree). Questions #27, #29, #31, and #42 should be reverse scored where Strongly Agree = 1 and Strongly Disagree =5

Total score is a sum • Range: 26 – 130


85% of youth will increase civic engagement

Civic Engagement - Competence for Civic Action • # of items: 9 • Scoring: 5 point Likert


67


scale from 1 (I definitely can't) to 5 (I definitely can)

• Range: 9 - 45 (45 being

the highest) Youth enrichment contracts for amendments (29): Adults Mankind Organization, Inc.

City of Miami Beach Overtown Youth Center, Inc.

Abundant Living Citi Church(Sports-4201)

CMB Visions Unlimited, Inc. The Village South, Inc.

Abundant Living Citi Church.(Culinary-4200)

Communities In Schools of Miami

The Miami Lighthouse for the Blind and Visually Impaired, Inc.

Arts for Learning/Miami, Inc.

Easter Seals South Florida, Inc.

Touching Miami with Love Ministries, Inc.

Ayuda, Inc. Educate Tomorrow United Cerebral Palsy Association of Miami, Inc.

Boys & Girls Clubs of Miami-Dade, Inc.

Family & Children Faith Coalition, Inc. (d/b/a Hope for Miami)

United Martial Arts Academy

Branches, Inc. Florida Film Institute, Inc. Urgent, Inc.(FACE-YE- 1360)

Breakthrough Miami Gang Alternative, Inc. Urgent, Inc.(ROP-Arts1361) Casa Valentina, Inc. Mexican-American Council,

Inc. World Literacy Crusade

City of Hialeah Opa-Locka Community Development Center

One contract which served children through graduation termed out all participants and did not renew. Description of Services to be provided: The Children’s Trust invests approximately $6.5 million in youth enrichment programs that provide opportunities to build and develop 21st century learning and innovation skills for youth in high need neighborhoods. This programming meets young people’s needs for nurturing, ongoing relationships with adults, peers and family, affording opportunities to build life skills and academic pre/post-secondary success, as well as workforce readiness.

All programs have a structured design of activities and outcomes for middle and high school age youth. All programs are grounded in evidence-based programs (EBPs) and strategies focusing on both academic supports and life/social skills development. In addition, each program includes one or more of the following special focus areas to engage youth’s interest and participation:

• Youth employment including apprenticeships or paid internships, financial literacy, career exploration and vocational education and training;

• Service learning, including community service and civic engagement; • STEM (science, technology, engineering, mathematics) programming; • Arts programming; and/or • Sports programming.

Programs operate either during the school year or year-round, and all activities occur outside of school instructional time, at least twice weekly.

68









BY

SECRETARY


69

QTY Organization # Served Final Contract Amount Description

1 Quality Consulting and Research Group75 quality counts

improvement specialists and other staff

$8,500.00 CLASS training

Subtotal $8,500.00

1 Ralpha Family Services, Inc. 15 $8,005.00 Peer training

Subtotal $8,005.00

1Regents University of California Los Angeles (UCLA Center for Healthier Children & Families and Communities

6,890 kindergarten students attending 91 schools

$24,951.57 Research initiative for TECCS

Subtotal $24,951.57

1 FAB Sports Academy, Corp 70 youth $20,000.00 Revitalization of park/ community safe space

2 The Miami Foundation (on behalf of Abbey Chase (Philanthropy Miami)

20 $3,450.00 Philanthropy Miami - an annual education day

Subtotal $23,450.00

1 Miami Children's Initiative 2,500 $5,000.00 Over the Edge 2016 event sponsorship

Subtotal $5,000.00

1 93rd St. Community Development Corp 60 youth (k-8) $24,990.00 STARS program for youth (k-8)

2 Miami Youth Garden 50 $24,999.00 summer camp for gardening

3 Read to a Child, Inc. 26 students $7,500.00 lunch time reading program

4 United Way (fiscal agent) N/A $5,000.00 Goals Not Guns

5 Grace Christian Ministry 30 Youth $24,999.00 summer camp

Subtotal $87,488.00Total $157,394.57

Program Total Funded # Contracts

Early Childhood Development $8,500.00 1

Parenting $8,005.00 1

Program Evaluation and Community Research $24,951.57 1

Promote Citizen Engagement and Leadership $23,450.00 2

Public Awareness and Program Promotion $5,000.00 1

Supports for Quality Program Implementation and Fiscal/admin

$87,488.00 5

TOTAL $157,394.57 11

Supports for Quality Program Implementation and Fiscal/admin

THE CHILDREN'S TRUST President/CEO

Listing of Provider Contracts - </= $25,000 April 1, 2016 through June 30, 2016

Public Awareness and Program Promotion

Promote Citizen Engagement and Leadership

Early Childhood Development

Parenting

Program Evaluation and Community Research

70

P:\Board\BOARD_OF_DIRECTORS\2016\10-19-16\Materials\2017-BoardCommitteeList-Rev.10/18/2016

Dates Time9-Jan-17 4:00 - 6:00 pm

13-Feb-17 4:00 - 6:00 pm

13-Mar-17 4:00 - 6:00 pm

24-Apr-17 4:00 - 6:00 pm

22-May-17 4:00 - 6:00 pm

19-Jun-17 4:00 - 6:00 pm

24-Jul-17 4:00 - 6:00 pm

08/26/2017 (tentative) 8:30 am - 2:30 pm

9/11/2017 (tentative) 4:00 - 7:00 pm

9/18/2017 (tentative) 5:00 - 7:00 pm

16-Oct-17 4:00 - 6:00 pm

11/14/2017 (tentative) 4:00 - 6:00 pm

Dates Location Time Dates Location Time2-Feb-17 The Children's Trust– Training Room 9:30 - 11:00 am 2-Feb-17 United Way (Ryder Room) 3:30 - 5:30 pm

2-Mar-17 The Children's Trust– Training Room 9:30 - 11:00 am 2-Mar-17 United Way (Ryder Room) 3:30 - 5:30 pm

6-Apr-17 The Children's Trust– Training Room 9:30 - 11:00 am 6-Apr-17 United Way (Ryder Room) 3:30 - 5:30 pm

4-May-17 The Children's Trust– Training Room 9:30 - 11:00 am 4-May-17 United Way (Ryder Room) 3:30 - 5:30 pm

8-Jun-17 The Children's Trust– Training Room 9:30 - 11:00 am 1-Jun-17 United Way (Ryder Room) 3:30 - 5:30 pm

13-Jul-16 The Children's Trust– Training Room 9:30 - 11:00 am 13-Jul-16 United Way (Ryder Room) 3:30 - 5:30 pm

3-Aug-17 The Children's Trust– Training Room 9:30 - 11:00 am 3-Aug-17 United Way (Ryder Room) 3:30 - 5:30 pm

31-Aug-17 The Children's Trust– Training Room 9:30 - 11:00 am 31-Aug-17 United Way (Ryder Room) 3:30 - 5:30 pm

28-Sep-17 The Children's Trust– Training Room 9:30 - 11:00 am 5-Oct-17 United Way (Ryder Room) 3:30 - 5:30 pm

2-Nov-17 The Children's Trust– Training Room 9:30 - 11:00 am 2-Nov-17 United Way (Ryder Room) 3:30 - 5:30 pm

7-Dec-17 The Children's Trust– Training Room 9:30 - 11:00 am 7-Dec-17 United Way (Ryder Room) 3:30 - 5:30 pm

United Way (Ryder Room)

Finance & Operations Committee Program Svcs. & Childhood Health Committee



2017 Board and Committee Meetings





Board of Directors Location





Board Retreat

71

1 of 2

Qty Board Member Oct.19

Nov.16

Jan. 11

Feb.22

Mar.14

Apr.25

May17

Jun20

July18

Sept. (Trim I)

13

Sept. (Trim II)

19

Absent Present Inactive Designee

1 Dr. Daniel Bagner X X X X X X A X X 1 8 0 02 Dr. Miguel Balsera X X A X X A X A X X X 3 6 0 03 Rodester Brandon X A X A X A A X A X X 5 4 0 04 Anthony Cammisa X A X A 1 1 7 05 Alberto Carvalho (designee Dr.

Magaly C. Abrahante as of Jan. 14, 2013)

D A D D D D X X D D D1 2 0 6

6 Lileana de Moya X X A X A X X X X X X 2 7 0 07 Rep. Jose Felix Diaz A A A A X X X X A X A 5 5 0 08 Gilda Ferradaz X X X X X X X X A X X 1 8 0 09 Judge Alan Fine X X A X X X X X X X X 1 8 0 010 Alvin Gainey X X X A A X 1 3 5 011 Conchita Gillum X X A A X X 2 2 5 012 Claudia Grillo X X X X X A X X A X X 2 7 0 013 Karla Hernandez-Mats X A A A X 2 1 6 014 Nelson Hincapie X X X A X X X X X X X 1 8 0 015 Kenneth C. Hoffman X X X X X X X X X X X 0 9 0 016 Pamela Hollingsworth X A X X A X X X A X X 3 6 0 017 Steve Hope X X X X A X X A X X X 2 7 0 018 Esther Jacobo A A A X X X X X X X X 3 8 0 019 Tiombe-Bisa Kendrick-Dunn X X X X X X X X X X X 0 9 0 020 Inson Kim X A X X X X X X X X X 1 8 0 0

2016

A = Absent; X = Present Grey Shaded area = Inactive; D = Designee Attended (Non-Voting)

October 2015 -September 2016

2015

72

2 of 2

Qty Board Member Oct.19

Nov.16

Jan. 11

Feb.22

Mar.14

Apr.25

May17

Jun20

July18

Sept. (Trim I)

13

Sept. (Trim II)

19

Absent Present Inactive Designee2016

A = Absent; X = Present Grey Shaded area = Inactive; D = Designee Attended (Non-Voting)

October 2015 -September 2016

2015

21 Marissa Leichter X X X X X X X X X X X 0 9 0 022 Com. Daniella Levine Cava A X A X X X A X X X A 3 6 0 023 Dr. Susan Neimand X A X X X X X X A X X 2 7 0 024 Laurie Weiss Nuell X X X X X X X X X X X 0 9 0 025 Dr. Marta Pérez Wurtz X X X X X X X X X 0 9 0 026 Hon. Isaac Salver X A X X A A X X X A X 3 6 0 027 Manoucheka Thermitus A X X X X X A X A X X 3 6 0 028 Mark Trowbridge X A X X X A A X X X X 3 5 0 029 Karen Weller X X X X X A X X X X X 1 8 0 0

QUORUM (Present Members) 19 14 19 22 21 21 24 25 17 26 26

Absent 4 9 6 3 4 6 4 4 12 3 3Inactive 0 0 0 0 0 0 0 0 0 0 0Designee Attended 1 0 1 1 1 1 0 0 1 1 1

TOTAL 23 23 25 25 25 27 28 29 29 29 29

73

board of directors meeting wednesday, october 19, 2016 · to provide media services including...

Documents