board of education...january 10 2011 board of education cincinnati, ohio proceedings regular meeting...

January 10 2011

BOARD OF EDUCATION

CINCINNATI, OHIO

PROCEEDINGS

SPECIAL MEETING

January 10, 2011

Table of Contents

Roll Call . . . . . . . . . . . . . . . . . . 7 Recess into Executive Session . . . . . . . . . . . . . 7 Adjourn from Recess . . . . . . . . . . . . . . . 7

January 10 7 2011

SPECIAL MEETING The Board of Education of the City School District of the City of Cincinnati, Ohio, met in special session pursuant to notice by the Treasurer in the Board Office at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, January 10, 2011 at 6:45 p.m., President Bolton in the chair.

ROLL CALL Present: Members Bates, Ingram, Nelms, Parker, Reed, White, President Bolton (7) Absent: None Superintendent Ronan was present.

RECESS INTO EXECUTIVE SESSION Mrs. Bates moved and Mr. Nelms seconded the motion that the Board recess into executive session at 6:48 p.m. to consider pending or imminent court action in conference with board legal counsel and preparations for conducting or reviewing negotiations or bargaining sessions with public employees concerning compensation or other terms and conditions of their employment Ayes: Members Bates, Ingram, Nelms, Parker, Reed, White, President Bolton (7) Noes: None President Bolton declared the motion carried.

ADJOURN FROM RECESS

The Board adjourned from Executive Session at 7:12 p.m.

Jonathan L. Boyd Treasurer/CFO

January 10 2011

BOARD OF EDUCATION

CINCINNATI, OHIO

PROCEEDINGS

REGULAR MEETING

January 10, 2011

Table of Contents Academically Focused Presentation: Western Hills University High School . . . 8 Signing of the CFT contract . . . . . . . . . . . . . . 8 Moment of Silence observed . . . . . . . . . . . . . . 8 Roll Call . . . . . . . . . . . . . . . . . . 8 Minutes Approved . . . . . . . . . . . . . . . . 8 Presentations . . . . . . . . . . . . . . . . . 9 Hearing the Public . . . . . . . . . . . . . . . . 9 A Resolution Approving Schematic Design Documents Related to the Old Pleasant Hill

School Demolition and Site Work . . . . . . . . . . . .

10 A Resolution Approving Schematic Design Documents Related to the Old Woodward

High School Building Demolition and Site Work . . . . . . . .

12 A Resolution Expressing an Intent to Award Construction Contracts for Main Bid

Packages and Authorizing the President and the Treasurer to Enter Into Said Contracts Upon Compliance with All Conditions Precedent Related to New Winton Montessori Elementary School . . . . . . . . . . . . . . . .

14 A Resolution to Transfer Funds from the General Fund to the Classroom Facilities

Maintenance Fund . . . . . . . . . . . . . . . .

16 A Resolution Authorizing the Transfer of $61,200,000 from the Building Fund (Fund

#4) to Project Construction Fund (Fund #10) . . . . . . . . . .

17 A Resolution Adopting FY 2011-12 General Fund, Bond Retirement Fund and

Permanent Improvement Fund Tax Budgets . . . . . . . . . .

19 Report of the Student Achievement Committee Meeting – Written December 13, 2010 . 20 Report of the Committee of the Whole Meeting – Written January 5, 2011 . . . 22 Revised Recommendations of the Superintendent of Schools 1. Certificated Personnel . . . . . . . . . . . . . 23 2. Civil Service Personnel . . . . . . . . . . . . . 28

January 10 2011

PROCEEDINGS

REGULAR MEETING

January 10, 2011

Table of Contents

(cont.)

Report of the Treasurer 1. Summary of Receipts, Disbursements and Fund Balances – All Funds – As of

October 31, 2010 . . . . . . . . . . . . . . .

30 2. FY 2011 Actual Expenditures/Encumbrances Compared to Consolidated

Appropriations – All Funds – Through October 31, 2010 . . . . . .

30 3. FY 2011 Actual Revenues Compared to Estimated Revenues – All Funds –

Through October 31, 2010 . . . . . . . . . . . . .

30 4. Working Capital Advances - As of October, 2010 . . . . . . . 30 5. Receipt Of Grant With United Way Of Greater Cincinnati For “Books In Action” 30 6. Receipt of Grant from the Lois and Richard Rosenthal Foundation . . . . 30 7. Receipt of Donation from Walnut Hills Instrumentalist Parents, Inc. . . . 30 8. Receipt of Donation from Doris Schnurrenberger . . . . . . . . 31 9. Receipt of Donation from Leah Evans, Milton Schloss Jr, Kim Chiodi, and

Carmen Roser . . . . . . . . . . . . . . .

31 10. Receipt of Donation from New City Presbyterian Church . . . . . . 31 11. Receipt of Donation from Ragtime Inc. . . . . . . . . . . 31 12. Receipt of Donation from Paddock Hills Assembly . . . . . . . 31 13. Receipt of Donations from Kiwanis Club of Cheviot-Westwood . . . . 31 14. Receipt of Donation from Kiwanis Club of Cheviot-Westwood . . . . 31 15. Receipt of Donation from Kiwanis Club of Cheviot-Westwood . . . . 31 16. Receipt of Donation from the Kiwanis Club of Cheviot-Westwood . . . . 31 17. Receipt of Donation from Kiwanis Club of Cheviot-Westwood . . . . 31 18. Receipt of Donation from Dr. E. K. Saggar, Patricia Stewart, and Augrey Pool

O’Neal . . . . . . . . . . . . . . . . . 31 31

19. Receipt of Donation from State of Ohio . . . . . . . . . . 32 20. Receipt of Donation from the General Electric Volunteers Foundation . . . 32 21. Receipt of Donation from Clever Crazes for Kids/Building Healthy Lives

Foundation . . . . . . . . . . . . . . . .

32 22. Receipt of Donation from Gold Star Chili . . . . . . . . 32 23. Receipt of Donation from Hughes Alumni . . . . . . . . 32 24. Receipt of Donation from Donald Burrell . . . . . . . . . 32 25. Receipt of Donation from Coca-Cola . . . . . . . . . . 32 26. Agreement with PowerSchool . . . . . . . . . . . . 32 27. Agreement with Innovative Global Technology Group GWAVA SMTP (Internet

& Spam Filter) 5-year Support . . . . . . . . . . . .

32 28. Agreement with Innovative Global Technology Group for Consulting Services

for Disaster Recovery and Server Migration projects and Zenworks . . .

32 29. Agreement with Securitas Security Services, Inc. . . . . . . . . 33 30. Agreement with Time II Advocate for Children and Families . . . . . 33 31. Amendment to Agreement with Scantron Corporation . . . . . . 33

January 10 2011

PROCEEDINGS

REGULAR MEETING

January 10, 2011

Table of Contents

(cont.)

32. Amendment to Agreement with Tactix Consulting Group . . . . . . 33 33. Receipts . . . . . . . . . . . . . . . . . 33 34. Assignment . . . . . . . . . . . . . . . . 33 35. Payment for Legal Services from General Fund General Counsel’s Office . . 34 36. Payment for Legal Services from Building Fund 4 (LFI) . . . . . . 34 37. Payment of Confirming Requisitions . . . . . . . . . . 34 38. Agreement with Wyoming Arts Center . . . . . . . . . . 35 39. Agreement with The Performance Gallery . . . . . . . . . 35 40. Agreement with Cincinnati Youth Collaborative . . . . . . . . 35 41. Award Of Purchase Orders . . . . . . . . . . . . 35 42. Award Of Change Orders . . . . . . . . . . . . . 37 43. Award Of Contracts- Winton Montessori School . . . . . . . . 37 44. Award Of Contracts- Old Pleasant Hill . . . . . . . . . . 39 45. Award Of Contracts- Old Woodward School . . . . . . . . . 41 For Board Information 46. Agreements with Consultants . . . . . . . . . . . . 43 47. Amendment to Consultant Agreement with Margaret Key . . . . . . 44 48. Agreement with Pepsi Cola . . . . . . . . . . . . 44 Other Business . . . . . . . . . . . . . . . . 44 Assignment . . . . . . . . . . . . . . . . . 45 Adjournment . . . . . . . . . . . . . . . . . 45

January 10 8 2011

REGULAR MEETING The Board of Education of the City School District of the City of Cincinnati, Ohio, met pursuant to its calendar of meetings in the Rosa E. Blackwell Interactive Learning Center at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, January 10, 2011 at 7:17 p.m., President Bolton in the chair. The pledge to the flag was led by students from Western Hills University. Dr. Stephanie Morton, Principal.

PRESENTATION

1. Academically Focused Presentation: Western Hills University High School – Dr. Stephanie Morton, Principal

CFT CONTRACT

The Cincinnati Federation of Teachers contract was signed by Board President Bolton, Superintendent Ronan, Treasurer, Mr. Boyd, CFT President, Julie Sellers, and CPS Legal Counsel Cynthia Dillon.

MOMENT OF SILENCE A moment of silence was observed regarding the tragedy in Tucson, Arizona.

ROLL CALL Present: Members Bates, Ingram, Nelms, Parker, Reed, White, President Bolton (7) Absent: None Superintendent Ronan was present.

MINUTES APPROVED Mr. Nelms moved that the minutes of the following meetings be approved without reading, copies of said minutes having been distributed to members and made available to the public and news media on January 10, 2011.

Special Public Meeting – December 6, 2010 Special Meeting – December 13, 2010 Regular Meeting – December 13, 2010

Passed viva voce. President Reed declared the motion carried.

January 10 9 2011

PRESENTATIONS 1. Schematic Design Presentation: Old Pleasant Hill – Chris Dumford, Voorhis, Slone, Welch, Crossland Architects

2. Schematic Design Presentation: Old Woodward High School – Mike Dingeldein, SHP Leading Design

3. Tax Budget – Jonathan Boyd, Treasurer

HEARING THE PUBLIC The following persons addressed the Board regarding the topics indicated: Wendell Young Cincinnati Council Member – Against closing Taft Elementary School Freeman McNeal Against closing Taft Elementary School Holly Dorna Against closing Taft Elementary School Beth Robinson Against closing Taft Elementary School Kay Weaks Against closing Taft Elementary School Dr. Stanley Broadnax Against closing Taft Elementary School Patricia Milton Against closing Taft Elementary School Camille Twiggs-Perry Against closing Taft Elementary School Lillia Hughley Against closing Taft Elementary School Hershel Daniels Against closing Taft Elementary School Ozie Davis Referees at CPS games, George Jackson Gymnasium, against closing Taft Elementary School The following people attended the meeting in support of Taft Elementary remaining open: Simone Bess Nickco Curtis Renee Harris Michelle Kirkland Pete Kleinmenz Nathan Lee Therese Little Julius Nachod Krishna Perry K’wan Show Dr. Anthony Thompson DeAsia Waddell – Oats Brandon Wilkes Mrs. White left the meeting.

January 10 10 2011

A RESOLUTION APPROVING SCHEMATIC DESIGN DOCUMENTS RELATED TO THE OLD PLEASANT HILL SCHOOL DEMOLITION AND SITE WORK

WHEREAS, the Cincinnati Public Schools (hereinafter called the “School District”), County of Hamilton, Ohio is bidding and awarding construction contracts related to its Ohio School Facilities Commission Accelerated Urban School Building Assistance Program and locally funded initiatives, as applicable (hereinafter called the “Project”);

WHEREAS, the School District’s Board of Education (hereinafter called the “Board of Education”) has entered into

an Accelerated Urban School Building Assistance Program Project Agreement (hereinafter called the “Project Agreement”) with the Ohio School Facilities Commission, State of Ohio (hereinafter called the “Commission”) as authorized under Section 3318.38, ORC, pursuant to the receipt of State of Ohio’s monies for basic project costs set aside and approved by the Ohio Controlling Board under Section 3318.04, ORC;

WHEREAS, the Board of Education has appointed certain authorized representatives (hereinafter the “Authorized Representatives”) to act on its behalf during the planning, bidding, award and construction phases of the Project;

WHEREAS, the Board of Education has issued, or is in the process of issuing, its bond or notes as required under

Sections 3318.80(A) and 3318.091, ORC, and depositing the proceeds thereof in the Board of Education’s Project Construction Account as required by Section 3318.08(B) and 3318.091, ORC;

WHEREAS, the Board of Education, with the approval of the Commission, has contracted with a qualified professional design firm, Voorhis Slone Welsh Crossland Architects, hereinafter called the “Architect”), under Sections 153.65 to 153.71, ORC, to prepare plans, specifications and estimates of cost, and such data as the Board of Education and Commission deem necessary for the Old Pleasant Hill School Demolition and Site Work, including locally funded initiatives, if any (hereinafter called the “portion of the Project”) in compliance with the Project Agreement and Section 3318.091, ORC;

WHEREAS, the Architect has visited the portion of the Project site and provided the Board of Education with an

evaluation of the Program of Requirements, schedule and budget requirements, including the Construction Budgets;

WHEREAS, the Board of Education has obtained, or is in the process of obtaining, any necessary land surveys, tests of surface and subsoil conditions at the site, soil borings and any other test as deemed necessary for said portion of the Project;

WHEREAS, the Architect, with the input of the Authorized Representatives and Turner/DAG/TYS (hereinafter called the “Construction Manager”), retained by the Commission, as to constructability, logistics, availability of materials and labor, and time requirements for construction and factors related to the Commission, preliminary budgets and possible economies, has prepared Schematic Design Documents for the portion of the Project based on the Program of Requirements and schedule and budget requirements, which consist of architectural drawings and other documents illustrating the scale of the portion of the Project and of the relationship of components of the portion of the Project to one another and of the portion of the Project to surrounding properties;

WHEREAS, the Board of Education, Construction Manager, Authorized Representatives and Commission have

reviewed the Schematic Design Documents for the portion of the Project, and met to make, or otherwise communicated, comments or suggestions concerning the Schematic Design Documents to the Architect and the Architect has, as necessary, submitted an amended set of Schematic Documents for the portion of the Project to the Board of Education for its approval;

WHEREAS, the Construction Manager, with the assistance of the Architect and Authorized Representatives, has prepared a Statement of Probable Construction Cost based on current area volume and other unit costs and an updated Project Schedule, and with the Architect, has reviewed any differences between the Construction Budget and the Statement of Probable Construction Cost, identified reasons for any difference, recommended means to eliminate the difference and prepared a report describing the agreed upon means and submitted said report to the Authorized Representatives and Commission; and

January 10 11 2011

A RESOLUTION APPROVING SCHEMATIC DESIGN DOCUMENTS RELATED TO THE OLD PLEASANT HILL SCHOOL DEMOLITION AND SITE WORK

(cont.)

WHEREAS, the Board of Education now desires to approve the Schematic Design Documents pertaining to the portion of the Project.

NOW, THEREFORE, BE IT RESOLVED, by the Board of Education, that after careful consideration and

evaluation of the information before it: Section 1. The Board of Education, as authorized under Section 3318.091, ORC, and the Project Agreement,

approves the Schematic Design Documents for the portion of the Project in substantially the form presently on file with the Board of Education, in conjunction with its Authorized Representatives approval of the Project Schedule and Statement of Probable Construction Cost, subject to the final review and approval of the Schematic Design Documents by the Commission. Failure of the Commission to grant its final approval to the Schematic Design Documents shall cause the Board of Education’s approval of the Schematic Design Documents to become null and void.

Section 2. The Board of Education authorizes the Architect, with the assistance of the Construction Manager and Authorized Representatives, to complete Design Development Documents for the portion of the Project based on the approved Program of Requirements, Project Schedule, Statement of Probable Construction Cost and Schematic Design Documents, which shall consist of drawings, outline specifications and other documents to fix and describe the size and character of the portion of the Project as to architectural, structural, mechanical and electrical systems, materials, and such other essential elements as may be appropriate.

Section 3. The Board of Education directs the Construction Manager, with the assistance of the Architect and

Authorized Representatives, to submit Detailed Estimates of Construction Cost and Project Schedules indicating milestone completion dates for the portion of the Project to the Board of Education for its approval. In establishing the Detailed Estimate of Construction Cost, the Construction Manager shall include reasonable contingencies for design, bidding and price escalation and determine in conjunction with the Board of Education’s Authorized Representatives and Architect the materials, equipment, component systems and types of construction to be included in the Contract Documents.

Section 4. The Board of Education hereby finds and determines that all formal actions relative to the adoption of

this resolution were taken in an open meeting of this Board of Education, and that all deliberations of this Board of Education and of its committees, if any, which resulted in formal action, were taken in meetings open to the public, in full compliance with applicable legal requirements, including Section 121.22, ORC.

Section 5. This resolution shall be in full force and effect from and immediately after its adoption and shall supercede any prior resolution or act of this Board of Education, which may be inconsistent or duplicative with the provisions of this resolution. Sean T. Parker Mr. Parker moved and Ms. Ingram seconded the motion that the Resolution Approving Schematic Design Documents Related To The Old Pleasant Hill School Demolition And Site Work be approved. Ayes: Members Bates, Ingram, Nelms, Parker, Reed, , President Bolton (6) Noes: None President Bolton declared the motion carried.

January 10 12 2011

A RESOLUTION APPROVING SCHEMATIC DESIGN DOCUMENTS RELATED TO THE OLD WOODWARD HIGH SCHOOL BUILDING DEMOLITION AND SITE DEVELOPMENT

WHEREAS, the Cincinnati Public Schools (hereinafter called the “School District”), County of Hamilton, Ohio is bidding and awarding construction contracts related to its Ohio School Facilities Commission Accelerated Urban School Building Assistance Program and locally funded initiatives, as applicable (hereinafter called the “Project”);

WHEREAS, the School District’s Board of Education (hereinafter called the “Board of Education”) has entered into an Accelerated Urban School Building Assistance Program Project Agreement (hereinafter called the “Project Agreement”) with the Ohio School Facilities Commission, State of Ohio (hereinafter called the “Commission”) as authorized under Section 3318.38, ORC, pursuant to the receipt of State of Ohio’s monies for basic project costs set aside and approved by the Ohio Controlling Board under Section 3318.04, ORC;

WHEREAS, the Board of Education has appointed certain authorized representatives (hereinafter the “Authorized Representatives”) to act on its behalf during the planning, bidding, award and construction phases of the Project;

WHEREAS, the Board of Education has issued, or is in the process of issuing, its bond or notes as required under Sections 3318.80(A) and 3318.091, ORC, and depositing the proceeds thereof in the Board of Education’s Project Construction Account as required by Section 3318.08(B) and 3318.091, ORC;

WHEREAS, the Board of Education, with the approval of the Commission, has contracted with a qualified professional design firm, SHP Leading Design, hereinafter called the “Architect”), under Sections 153.65 to 153.71, ORC, to prepare plans, specifications and estimates of cost, and such data as the Board of Education and Commission deem necessary for the Old Woodward High School and Stadium Demolition and Site Work, including locally funded initiatives, if any (hereinafter called the “portion of the Project”) in compliance with the Project Agreement and Section 3318.091, ORC;

WHEREAS, the Architect has visited the portion of the Project site and provided the Board of Education with an evaluation of the Program of Requirements, schedule and budget requirements, including the Construction Budgets; WHEREAS, the Board of Education has obtained, or is in the process of obtaining, any necessary land surveys, tests of surface and subsoil conditions at the site, soil borings and any other test as deemed necessary for said portion of the Project;

WHEREAS, the Architect, with the input of the Authorized Representatives and Turner/DAG/TYS (hereinafter called the “Construction Manager”), retained by the Commission, as to constructability, logistics, availability of materials and labor, and time requirements for construction and factors related to the Commission, preliminary budgets and possible economies, has prepared Schematic Design Documents for the portion of the Project based on the Program of Requirements and schedule and budget requirements, which consist of architectural drawings and other documents illustrating the scale of the portion of the Project and of the relationship of components of the portion of the Project to one another and of the portion of the Project to surrounding properties;

WHEREAS, the Board of Education, Construction Manager, Authorized Representatives and Commission have reviewed the Schematic Design Documents for the portion of the Project, and met to make, or otherwise communicated, comments or suggestions concerning the Schematic Design Documents to the Architect and the Architect has, as necessary, submitted an amended set of Schematic Documents for the portion of the Project to the Board of Education for its approval;

WHEREAS, the Construction Manager, with the assistance of the Architect and Authorized Representatives, has prepared a Statement of Probable Construction Cost based on current area volume and other unit costs and an updated Project Schedule, and with the Architect, has reviewed any differences between the Construction Budget and the Statement of Probable Construction Cost, identified reasons for any difference, recommended means to eliminate the difference and prepared a report describing the agreed upon means and submitted said report to the Authorized Representatives and Commission; and

January 10 13 2011

A RESOLUTION APPROVING SCHEMATIC DESIGN DOCUMENTS RELATED TO THE OLD WOODWARD HIGH SCHOOL BUILDING DEMOLITION AND SITE DEVELOPMENT

(cont.)

WHEREAS, the Board of Education now desires to approve the Schematic Design Documents pertaining to the portion of the Project.

NOW, THEREFORE, BE IT RESOLVED, by the Board of Education, that after careful consideration and evaluation of the information before it:

Section 1. The Board of Education, as authorized under Section 3318.091, ORC, and the Project Agreement, approves the Schematic Design Documents for the portion of the Project in substantially the form presently on file with the Board of Education, in conjunction with its Authorized Representatives approval of the Project Schedule and Statement of Probable Construction Cost, subject to the final review and approval of the Schematic Design Documents by the Commission. Failure of the Commission to grant its final approval to the Schematic Design Documents shall cause the Board of Education’s approval of the Schematic Design Documents to become null and void.

Section 2. The Board of Education authorizes the Architect, with the assistance of the Construction Manager and Authorized Representatives, to complete Design Development Documents for the portion of the Project based on the approved Program of Requirements, Project Schedule, Statement of Probable Construction Cost and Schematic Design Documents, which shall consist of drawings, outline specifications and other documents to fix and describe the size and character of the portion of the Project as to architectural, structural, mechanical and electrical systems, materials, and such other essential elements as may be appropriate.

Section 3. The Board of Education directs the Construction Manager, with the assistance of the Architect and Authorized Representatives, to submit Detailed Estimates of Construction Cost and Project Schedules indicating milestone completion dates for the portion of the Project to the Board of Education for its approval. In establishing the Detailed Estimate of Construction Cost, the Construction Manager shall include reasonable contingencies for design, bidding and price escalation and determine in conjunction with the Board of Education’s Authorized Representatives and Architect the materials, equipment, component systems and types of construction to be included in the Contract Documents.

Section 4. The Board of Education hereby finds and determines that all formal actions relative to the adoption of this resolution were taken in an open meeting of this Board of Education, and that all deliberations of this Board of Education and of its committees, if any, which resulted in formal action, were taken in meetings open to the public, in full compliance with applicable legal requirements, including Section 121.22, ORC.

Section 5. This resolution shall be in full force and effect from and immediately after its adoption and shall supercede any prior resolution or act of this Board of Education, which may be inconsistent or duplicative with the provisions of this resolution. Catherine D. Ingram Ms. Ingram moved and Mr. Parker seconded the motion that the Resolution Approving Schematic Design Documents Related To The Old Woodward High School Building Demolition And Site Development be approved as amended. Ayes: Members Bates, Ingram, Nelms, Parker, Reed, President Bolton (6) Noes: None President Bolton declared the motion carried.

January 10 14 2011

A RESOLUTION EXPRESSING AN INTENT TO AWARD CONSTRUCTION CONTRACTS FOR MAIN BID PACKAGES AND AUTHORIZING THE PRESIDENT AND THE TREASURER TO ENTER INTO SAID CONTRACTS

UPON COMPLIANCE WITH ALL CONDITIONS PRECEDENT RELATED TO NEW WINTON MONTESSORI ELEMENTARY SCHOOL

WHEREAS, the Board of Education of the Cincinnati Public Schools (hereinafter called the "Board of Education"), County of Hamilton, Ohio, approved a Detailed Estimate of Construction Cost and draft Construction Documents for Main Bid Packages (hereinafter called the "Bid Packages") related to the new Winton Montessori Elementary School (hereinafter called the portion of the "Project") and authorized the commencement of the bidding process, including the advertisement for bids, contingent on approval of the Construction Documents by the Ohio School Facilities Commission (hereinafter called the "Commission"), and all pursuant to applicable laws, including but not limited to, Sections 7.12, 9.31, 9.311, 153.12, 153.50, 153.51, 153.52, 153.54 to 153.571, 3313.46, 3318.10 and 5719.042, ORC;

WHEREAS, the Board of Education has appointed certain authorized representatives (hereinafter called the

"Authorized Representatives") to act on its behalf during the planning, bidding, award and construction phases of the portion of the Project;

WHEREAS, Turner/DAG/TYS (hereinafter called the "Construction Manager"), with the assistance of Cole

Russell/Fanning Howey/Moody Nolan (hereinafter called the "Architect") and the Board of Education's Authorized Representatives, commenced the bidding process for said Bid Packages;

WHEREAS, the Construction Manager, with the assistance of the Architect and Authorized Representatives, held a

Pre-Bid Conference for prospective bidders wherein prospective bidders were briefed on said Bid Packages; WHEREAS, the Treasurer, on behalf of the Board of Education and with the assistance of the Architect, received

sealed bids at the time and place established for the receipt of bids for said Bid Packages in the Notice to Bidders and opened and read aloud said bids immediately thereafter in compliance with paragraphs IB 3.1 and 3.2;

WHEREAS, the Treasurer and Construction Manager, with the assistance of the Architect and Authorized

Representatives, have tabulated the bids received and advised the Board of Education and the Commission on the acceptance or rejection of any or all bids, Alternates and budget considerations;

WHEREAS, the Board of Education has complied with all prerequisites of entering into a contracts for said Bid

Packages, including, if applicable, any procedures for disposing of real property required by Section 3313.41, ORC; WHEREAS, the Board of Education has complied with all prerequisites of entering into contracts for said Bid

Packages, including, if applicable, any procedures for disposing of real property required by Section 3313.41, ORC; and WHEREAS, the Treasurer and Construction Manager, with the assistance of the Architect and Authorized

Representatives, have reviewed all bids received for the Bid Packages and conducted a responsibility investigation of the apparent low Bidder in compliance with paragraph IB 3.5 and Sections 153.12, 3313.46(A)(6) and 3318.10, ORC, and any other authorizing provisions of law; and

NOW, THEREFORE BE IT RESOLVED, by the Board of Education that after careful consideration and

evaluation of the information before it: Section 1. Subject to the approval of the Commission, the Board of Education hereby accepts the recommendation

of the Authorized Representatives, Construction Manager and Architect to accept the withdrawal of the Bid Package #4; Fire Protection low bid of Comunale Co. Inc. due to an unintentional and substantial arithmetic error or clerical mistake that caused the bid amount to be substantially lower than the amounts of the other bids in compliance with IB 4.2 and Section 9.31, ORC.

January 10 15 2011



(cont.)

Section 2. Subject to the approval of the Commission, the Board of Education hereby accepts the recommendation of the Authorized Representatives, Construction Manager and Architect to award the Base Bids and any Alternates for said Bid Packages for the portion of the Project to the Bidders as provided below as the lowest responsible Bidders in compliance with paragraph IB 3.5 and Sections 3313.46(A)(6) and 3318.10, ORC, and any other authorizing provisions of law, contingent upon compliance with all conditions precedent to contract execution under paragraph IB 7.3:

Bid Package Lowest Responsible Bidder #2; General Trades Endeavor Construction, LTD Base Bid

$7,453,000.00

Total $7,453,000.00 #3; Plumbing Feldkamp Enterprises, Inc. Base Bid $911,000.00 Total $911,000.00 #4; Fire Protection Dalmatian Fire, Inc. Base Bid $148,800.00 Total $148,800.00 #6; Electrical/Technology Delta Electrical Contractors, LTD Base Bid $1,579,000.00 Total $1,579,000.00

Section 3. Subject to the approval of the Commission, the Board of Education hereby authorizes the Construction

Manager, on its behalf, to forward Notices of Intent to Award Contract for said portion of the Project in compliance with paragraph IB 3.7, with the appropriate Contract Forms, to the lowest responsible Bidders referenced in Section 2. The Construction Manager shall simultaneously notify the surety and agent of the surety of said lowest responsible Bidder of the intent to award pursuant to Section 9.32, ORC.

Section 4. Subject to the approval of the Commission and Board of Education construction counsel, and upon compliance with all conditions precedent to Contract execution under paragraph IB 7.3, the Board of Education hereby authorizes the President and Treasurer to sign said Contracts.

Section 5. Subject to the approval of the Commission, the Board of Education hereby authorizes the Treasurer to sign the Certificate of Funds, upon execution of said Contracts, and attach to said Contracts a copy thereof, along with a copy of this resolution. The Construction Manager is then directed to forward the executed s to the Commission for approval.

January 10 16 2011



(cont.)

Section 6. Subject to the concurrence of the Commission, the Board of Education hereby authorizes the Construction Manager, at a time determined appropriate by the Construction Manager, after the Construction Manager's receipt of said Contracts signed by the Contractor, to forward a Notice to Proceed for said Contracts in compliance with paragraph IB 7.4.

Section 7. Subject to the approval of the Commission, the Board of Education hereby authorizes the Treasurer, at

the appropriate time and with the assistance of the Board of Education construction counsel, to prepare, and make available upon request, a Notice of Commencement pursuant to Section 1311.252, ORC, prior to the performance of any work related to said Contracts.

Section 8. This Board of Education hereby finds and determines that all formal actions relative to the adoption of

this resolution were taken in an open meeting of this Board of Education; and that all deliberations of this Board of Education and of its committees, if any, which resulted in formal action, were taken in meetings open to the public, in full compliance with applicable legal requirements, including Section 121.22, ORC.

Section 9. This resolution shall be in full force and effect from and immediately after its adoption shall supersede

any prior resolution or act of this Board of Education, which may be inconsistent with or duplicative of the provisions of this resolution. Sean Parker Mr. Parker moved and Mrs. Bates seconded that the Resolution Expressing An Intent To Award Construction Contracts For Main Bid Packages And Authorizing The President And The Treasurer To Enter Into Said Contracts Upon Compliance With All Conditions Precedent Related To New Winton Montessori Elementary School be approved. Ayes: Members Bates, Ingram, Nelms, Parker, Reed, President Bolton (6) Noes: None President Bolton declared the motion carried. Mrs. White returned to the meeting.

A RESOLUTION TO TRANSFER FUNDS FROM THE GENERAL FUND TO THE CLASSROOM FACILITIES MAINTENANCE FUND

WHEREAS, pursuant to Section 5705.14 (E) of the Ohio Revised Code, the Board of Education of the Cincinnati City School District (the “Board”) is authorized to transfer $5,000,000 from the General Fund (Fund #001) of the School District to the Classroom Facilities Maintenance Fund (Fund #034) of the School District; and

January 10 17 2011

A RESOLUTION TO TRANSFER FUNDS FROM THE GENERAL FUND TO THE CLASSROOM FACILITIES MAINTENANCE FUND

(cont.)

WHEREAS, the Board proposes to enter into a Project Agreement and Supplemental Project Agreement for Segment 1 with the Ohio School Facilities Commission (OSFC) for the Accelerated Urban Program to assist with the construction and reconstruction of school facilities; and

WHEREAS, the Auditor of State has provided for the establishment of the Classroom Facilities Maintenance Fund (Fund #034) to account for maintenance expenditures on school building projects included in the OSFC’s Urban Accelerated Program; and

NOW, THEREFORE BE IT RESOLVED by the Board:

SECTION 1. That it is necessary to transfer $5,000,000 from the General Fund (Fund #001) to the Classroom Facilities Maintenance Fund (Fund #034) and such transfer is hereby authorized by the Board.

SECTION 2. That it is found and determined that all formal actions of this Board concerning and relating to the adoption of this resolution were adopted in an open meeting of this Board; and that all deliberations of this Board and of any of its committees that resulted in such formal action, were in meetings open to the public, in compliance with all legal requirements including Section 121.22 of the Ohio Revised Code. Sean T. Parker Mr. Parker moved and Ms. Ingram seconded the motion that the Resolution To Transfer Funds From The General Fund To The Classroom Facilities Maintenance Fund be approved. Ayes: Members Bates, Ingram, Nelms, Parker, Reed, White, President Bolton (7) Noes: None President Bolton declared the motion carried.

RESOLUTION AUTHORIZING THE TRANSFER OF $61,200,000 FROM THE BUILDING FUND (FUND #4)

TO PROJECT CONSTRUCTION FUND (FUND #10) WHEREAS, pursuant to Sections 5705.14 and 5705.16 of the Ohio Revised Code, the Board of Education of the Cincinnati City School District (the “Board”) desires to transfer $61,200,000 from the Building Fund (Fund #4) of the School District to the Project Construction Fund (Fund #10) of the School District; and WHEREAS, the Board proposes to enter into a Project Agreement and Supplemental Project Agreement for Segment 3b with the Ohio School Facilities Commission (OSFC) for the Accelerated Urban Program to assist with the construction and reconstruction of school facilities; and

January 10 18 2011

RESOLUTION AUTHORIZING THE TRANSFER OF $61,200,000 FROM THE BUILDING FUND (FUND #4) TO PROJECT CONSTRUCTION FUND (FUND #10)

(cont.) WHEREAS, Section III B of the Project Agreement for Segment 3b provides that the School District will deposit $158,810,614 into the Project Construction Fund on or before the date the Agreement is signed and once deposited therein can only be spent on eligible classroom facilities project costs; and WHEREAS, the District’s Master Facilities Plan provides for classroom facilities project components which are eligible for joint funding with the state as well as locally funded initiative project components which are funded exclusively by the District; and WHEREAS, the District currently has $671,166,553 in the Project Construction Fund ($621,488,916 of Bond proceeds, $38,777,637 of interest earnings, and $10,900,000 interest earnings applied less $640,612,748 expended on projects to date); and WHEREAS, reimbursements from the Ohio School Facilities Commission of $148,792,109.50 have been credited to the Project Construction Fund to pay for co-funded expenses of the Master Facilities Program, and WHEREAS, the District currently has an unencumbered balance of $67,951,545 in the Project Construction Fund; and WHEREAS, the District needs at least $199,270,305 in the Building Fund to pay for locally funded initiatives of the Master Facilities Program and at least $693,488,202 in the Project Construction Fund to pay for co-funded expenses of the Master Facilities Program NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the City School District of the City of Cincinnati (the "Board of Education" or the "Board"): SECTION 1. That it is necessary to transfer $61,200,000 from the Building Fund (Fund #4) to the Project Construction Fund (Fund #10). SECTION 2. That General Counsel to the District, with the assistance of Ennis, Roberts and Fisher, is hereby authorized to take all steps necessary regarding the filing of any petition or legal action necessary to cause such funds to be transferred from the Project Construction Fund to the Building Fund. SECTION 3. That upon court approval, the Treasurer is hereby authorized to make such transfer of $61,200,000 from the Building Fund to the Project Construction Fund. SECTION 4. That it is hereby determined that all acts, conditions and things necessary to be done precedent to and in transfer of funds in order to make the same legal, valid and binding actions of this Board, have been done, have happened and have been performed in regular and due form as required by law. SECTION 5. That it is found and determined that all formal actions of this Board concerning and relating to the adoption of this resolution were adopted in an open meeting of this Board; and that all deliberations of this Board and of any of its committees that resulted in such formal action, were in meetings open to the public, in compliance with all legal requirements including Section 121.22 of the Ohio Revised Code. Catherine Ingram

January 10 19 2011

RESOLUTION AUTHORIZING THE TRANSFER OF $61,200,000 FROM THE BUILDING FUND (FUND #4) TO PROJECT CONSTRUCTION FUND (FUND #10)

(cont.) Ms Ingram moved and Mr. Nelms seconded the motion that the Resolution Authorizing The Transfer Of $61,200,000 From The Building Fund (Fund #4) To Project Construction Fund (Fund #10) be approved. Ayes: Members Bates, Ingram, Nelms, Parker, Reed, White, President Bolton (7) Noes: None President Bolton declared the motion carried.

A RESOLUTION ADOPTING FY 2011-12 GENERAL FUND, BOND RETIREMENT FUND AND PERMANENT IMPROVEMENT FUND TAX BUDGETS

WHEREAS, The Cincinnati Board of Education held a public hearing Monday, January 10, 2011 on the following Tax Budgets proposed for the Fiscal Year 2011-2012:

1. For current Operating Expenses (twelve months July 1, 2011 - June 30, 2012) (General Fund) in the total amount of $482,495,000

2. For Retirement of Bonded Debt (twelve months July 1, 2011 - June 30, 2012) (Bond Retirement Fund) in the total

amount of $55,323,240 and Supplementary Budget (six months July 1, 2012 - December 31, 2012) in the total amount of $29,684,463 (Bond Retirement Fund) recommended by the Treasurer;

3. For Permanent Improvements (twelve months July 1, 2011 - June 30, 2012) (Capital Projects Funds) in the total

amount of $0; and

WHEREAS, Notice of Public Hearing was published in The Cincinnati Enquirer on December 30, 2010; and

WHEREAS, copies of said budgets have been available for public inspection for at least ten days in the Office of the Treasurer; and

WHEREAS, the Board has given full consideration to the various views expressed; NOW, THEREFORE BE IT RESOLVED That the FY 2011-12 Tax Budgets for the General Fund in the amount of

$482,495,000, the Bond Retirement Fund in the amount of $55,323,240 and the Capital Projects Funds in the amount of $0 be adopted; and

BE IT FINALLY RESOLVED, That the Treasurer be, and is, hereby directed to file copies of said budgets with the County Auditor as required by law. Vanessa Y. White

January 10 20 2011

A RESOLUTION ADOPTING FY 2011-12 GENERAL FUND, BOND RETIREMENT FUND AND PERMANENT IMPROVEMENT FUND TAX BUDGETS

(cont.) Mrs. White moved and Mr. Nelms seconded the motion that the Resolution Adopting FY 2011-12 General Fund, Bond Retirement Fund and Permanent Improvement Fund Tax Budgets be approved. Ayes: Members Bates, Ingram, Nelms, Parker, Reed, White, President Bolton (7) Noes: None President Bolton declared the motion carried.

REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE The Student Achievement Committee (SAC) met on Monday, December 13, 2010 at 4:30 PM at the Cincinnati Public Schools Education Center in the Board Conference Room. Use of Roll Hill Building for Community Center (Board Assignment) This assignment will be reviewed at the next Committee meeting. Semester Exams The Committee discussed the use of semester exams. Laura Mitchell, Deputy Superintendent, informed the Committee that CPS contracts with West Ed for creation of the exams. While the exams are standard, teachers are able to add a project or additional question to the semester exams, but are not permitted to alter the exam itself. Superintendent Ronan stated that the semester exams will be graded and included on the report cards. Redesign Update Superintendent Ronan reported that the following four new schools have been identified for School Improvement Grants: Oyler, Western Hills Engineering, Gamble, and Shroder. A grant must be written in order to receive the funding for these schools. Bill Myles, Assistant Superintendent, stated that the 7-8 grade piece needs to be figured out and how it affects the performance. Educational Initiatives Panel (EIP) and Ohio Improvement Process (OIP) EIP and OIP committees have combined and will now have one report included as a standing agenda item for future Committee meetings. Superintendent Ronan informed the Committee that the requirements for the Race to the Top (RttT) grant are very specific and require that 50 percent of the members of the Transformation Team must be teachers. If community members or parents are to be included then the number of administrators must be reduced. Mrs. Ronan also reported that CPS is one of the 24 recipients in the State of Ohio and the only urban district to receive the TIF (Teacher Incentive Fund) grant. A phone conference is scheduled for January 2011 to determine how to develop CPS’ plan. The first year will be for planning, and incentives will begin in the following year. Mrs. Mitchell stated that significant work has already been completed towards the development of the plan.

January 10 21 2011

REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE (cont.)

University of Virginia (UVA) Training Update CPS asked the UVA to develop an executive partnering program for the school principals with an intentional focus on developing the skills of the principals. With the help of the Cincinnati Business Committee and John Pepper, eleven executives were recruited from local companies such as Procter & Gamble, Johnson & Johnson, and Fifth-Third, among others. These executives have been partnered with the eleven principals at the elementary initiative schools. General Electric (GE) An informational mailing regarding the GE grant has been prepared and mailed out to all families in the district. Superintendent Ronan reported that GE has requested and she plans to meet with GE’s management at their corporate headquarters early next year. STEM Kathleen Wright, Associate Director, University of Cincinnati (UC), College of Education, Criminal Justice and Human Resources, reviewed the Hughes STEM accomplishments. The highlights included:

Participation in collaboration with eTech Ohio and WCET for professional development in producing a 5-minute information video about the importance of 21st-Century Skills and how today’s educators are building that foundation.

Completion of the wireless survey for the donated access points from UC. Collaboration with AWL, the CPS Foreign Language manager and UC to secure grant funding for a Chinese

instructor for Fall 2011. Participation in the Federal Foreign Language Assistance Program (FLAP) grant with CPS to create a pilot program

for a hybrid on-line Chinese course for second semester 2010-2011. Hamilton County Family & Children First Council Committee Member Bolton, who represents the Board on the Council, did not have a report as the Council did not meet last month. Charter School Ad Hoc Committee Meeting Minutes The minutes of the Charter School Ad Hoc Committee’s Thursday, November 18, 2010 meeting were distributed and discussed. The next meeting of the Ad Hoc Committee is scheduled for Thursday, December 16 at 4:00 p.m. The Committee approved the minutes, which will be presented to the full Board for approval on Monday, January 10, 2011. The meeting adjourned at 5:35 PM. Student Achievement Committee Staff Liaisons Melanie Bates, Chair Mary Ronan, Superintendent Eve Bolton Laura Mitchell, Deputy Superintendent Eileen Cooper Reed William M. Myles, Assistant Superintendent Attendees Kathleen Wright, Associate Director Academic, University of Cincinnati (CECH) Janet Walsh, Chief Officer for Department of School/Community Engagement

January 10 22 2011

REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE (cont.)

President Bolton moved that the Report of the Student Achievement Committee be accepted. Passed viva voce. President Bolton declared the motion carried.

REPORT OF THE COMMITTEE OF THE WHOLE The Committee of the Whole met on Wednesday, January 5, 2011 at 11:30 AM at the Cincinnati Public Schools (CPS) Education Center in Conference Room 1-A.

Inclusion Report Gene Ellington, CEO, Ellington Management Services Mr. Ellington updated the Committee on his tracking of minority contracts for Chase School, Clark Montessori High School, Westwood School, Mt. Washington School and Oyler School. He advised that there had not been much change for contracting. Mr. Ellington also discussed with the Committee a summary of CPS’ Minority Workforce Report for Chase School. The report focused on various vendors, hours worked and male and female percentages of workers. The following companies were discussed:

ESI, Inc. and Subcontractors; Empire Building and Subcontractors; Ken Neyer; and Peck, Hannaford, Briggs

Copies of all the inclusion reports are available in the Board office. Mr. Ellington requested guidance from the Committee on his current format of presenting data to the group. The Board advised Mr. Ellington to continue presenting his summaries and make the details available in the Board office. The Board assigned the Administration to determine what policy changes are needed to provide opportunity for more workforce inclusion.

Woodward Demolition FMP Group Mike Burson, Director of Facilities provided the Committee with a copy of a schematic design related to the old Woodward High School and stadium demolition and site work that will be presented at the Board’s January 10, 2011 meeting. The design includes completion of the Woodward High School, demolition of the old building and completion of building a stadium, track and baseball field behind the new Woodward School building.

January 10 23 2011

REPORT OF THE COMMITTEE OF THE WHOLE (cont.)

Executive Session Melanie Bates moved and Chris Nelms seconded the motion to recess into Executive Session at 12:25 PM to Consider the Sale and Purchase of Property at Competitive Bidding. The Committee reconvened to public session at 12:35 PM. The meeting adjourned at 12:36 PM. President Bolton moved that the Report of the Committee of the Whole be accepted. Ms. Ingram abstained from the vote. Passed viva voce. President Bolton declared the motion carried.

REVISED

RECOMMENDATIONS SUPERINTENDENT OF SCHOOLS

RECOMMENDATION 1 - CERTIFICATED PERSONNEL A. RETIREMENT (Indicates that the employee’s application for retirement has been approved by STRS, effective the first day of the month. This recommendation is being made because the employee has completed the term of their employment, or due to disability status, or by mutual agreement. There is no mandatory retirement age for employees.) The following certificated employees have made application to the Ohio State Teachers Retirement System in accordance with the statutes of the State of Ohio. Leah Dennis-Ellsworth Substitute Teacher Service December 1

Mark L. Gelke Teacher – Dater High School Service February 1

Lynda D. Waters Teacher – Hospital/Satellite Service January 1

Annmarie Woscek-Morrow Teacher - Quebec Heights Disability December 1

January 10 24 2011

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) B. RESIGNATION (The effective date is the first working day the employee is no longer providing services to the district. This recommendation is being made because either the employee has completed the term of their employment, or by mutual agreement.) The following resignations have been received, for reasons as noted. Beth A. Hensley Principal – Taft Elementary Personal Reasons January 4

Candice Rene Taylor Substitute Teacher Personal Reasons December 23

C. RETURN FROM LEAVE OF ABSENCE (Indicates that an employee has returned from leave of absence.) The Superintendent recommends approval of a return from leave of absence for the following. Funding is from the General Fund. Julie A. Byrne Speech Therapist December 13

D. ADJUSTMENT OF SALARY (Occurs when an employee presents documentation of additional training or experience credit.) The Superintendent recommends an adjustment of salary for the following persons based on degree or additional credit as indicated. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date as indicated. Assistant Principal Carlos L. Blair To: $78,755.04 From: $73,891.97 January 2

Speech Pathologist – Class V (Master’s Degree plus 30 semester hours) Linda K. Davidson To: $79,640.46 From: $77,377.09 December 19

Teacher – Class V (Master’s Degree plus 30 semester hours) Shari L. Revels-Davis To: $64,948.11 From: $62,750.68 January 2

Lee A. Wones 55,872.65 53,518.40 January 2

Teacher – Class IV (Master’s Degree) Jolina L. Haines To: $56,375.30 From: $52,328.38 December 19

Kimberly L. Jones-Ross 58,572.76 56,375.30 January 2

Ryan M. Luken 40,608.68 37,567.07 December 19

Christa D. Wall 44,975.66 41,588.19 January 2

Ann G. Ward 62,750.68 58,042.18 January 2

Qiang Zhu 40,608.68 36,905.47 December 19

Teacher – Class III (Bachelor’s Degree with 150 semester hours) Virginia M. Hicks To: $72,202.11 From: $71,520.66 December 19

January 10 25 2011

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) E. ADDITIONAL ASSIGNMENT (Provides for employment of personnel beyond the work day or contractual work period, and administrators beyond assigned work period. Examples: workshops, evening school teaching, club sponsorship, coaching, curriculum writing.) The Superintendent recommends approval of the following additional assignments. Assignment is subject to the possession of a teaching certificate as required by Section 3319.30 of the Ohio Revised Code and/or Policies of the Cincinnati Board of Education. Salary is in accordance with the salary schedule as indicated. Funding is from the General Fund and (*) denotes other than General Fund. Teacher – In – Charge - $39.79 per hour (extended employment rate) Withrow Intl – hours as indicated

Maria Hidalgo 80 hours Roxanna M. Melton 24 hours

Teacher - $34.11 per hour (extended employment rate)

FLAP Grant (C Speak) Stakeholders Meetings – (FLAP Grant) – 8 hours

Paulino A. Alcantara* Maria L. Hidalgo* Jorena Phelps*

Akiko N. Aloway* Karla L. Kiehm* Carla M. Romanos*

Rocio Arias-Rodriguez* Maria T. L. Lang* Lucy S. Salazar-Stricklin*

Seth R. Brandeberry* Patrick J. McCarthy* Dianna L. Schweitzer*

Hsiao C. Carey* Aibo Tang Pan* Diane O. Thomas*

Iman N. Chana'a* Juilane A. Patterson* Qiang Zhu*

Flor De Maria Ciriaco* Laura Pearson*

Translation Services – Early Childhood – (Head Start) - 20 hours

Mary Jo Montenegro-Miller*

Complete Short Cycle Assessments – Fairview-Clifton - (Benchmark) – 6 hours

Jennifer McMahon* Teacher - $29.88 per hour (in-service rate) Positive School Culture Tier II – (Title IIA) – 5 hours

Jenifer L. Ambrosius* Theresa A. Duwell* Suzanne E. Nall*

Isabel Aranda-Hopp* Brittany A. Fair* Deborah Ann Peter*

Nancy J. Berger-Locke* Laura Greene-White* Jan B. Phipps*

Linda C. Biehle* Deborah D. Heath* Marsha A. Piphus*

Ronnie X. Black* Alison S. Heyob* Viki Reid-Peoples*

Lauren B. Borcherding* Patsy Ann Holmes* Margaret A. Richmond*

Lisa K. Bottoms* Paula Jackson* Gail C. Ronkin*

Reeta Broerman* Jessica L. Johnson* Patricia M. Schmidt*

Christie L. Brown* Shirley L. Jones* Suzanne Schottner*

Cybil S. Brown* Ruth A. Kaufman* Staci C. Shockley*

Stacey Burnam* Cathy L. Koesters* Laurie K. Smith*

Darmicha R. Burns* Sara A. Maurer* Susan Squires*

Maria B. Cleveland* Joelle B. McConnell* Rebecca L. Stutzman*

Shane Culyer* Jennifer McMahon* Elaine Thomas*

Marie T. Dornbusch* Shirley A. Merritt-Johnson* Alice J. Vesper*

Marija Dunatov* Timothy Michael Mullen* Lintonia A. Wyche*

January 10 26 2011

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) E. ADDITIONAL ASSIGNMENT (cont.) Teacher – Tutor - $27.81 per hour (extended employment rate) Extended Learning Program – Hays-Porter – (SIG) - 120 hours except as indicated

Theresa A. Armstrong* Kelvin C. Givens* Marchelle K. Owens*

Brenda D. Ball* 220 hrs M. Ellie Giwer* Brenda M. Peabody* 220 hrs

Eugenia C. Bobb* Freddie Hunt* Donna J. Quatromani*

Erin A. Drake* Florence Johnson-Voner* Deborah Jean Tillman*

Gary D. Gagle* Alice Jones* Patrick Wilde*

Tyrone W. Gilbert* Carol Ann Mannix* 220 hrs Seth L. Williams* Extended Learning Program - South Avondale - (SIG)– 75 hours

Rosa E. Diaz* 75 hours Marilyn J. Hatcher* 65 hours

Extended Learning Program – Hartwell – (21st Century Grant) – 100 hours

Michael E. Andrews* Karen S. Fischer* Sara E. Lange*

Hope S. Budetti* Teressa A. Glass* Stacy A. Morganroth-Lapham*

Bryan Cooley* Jessica G. Hartman* Lisa M. Whitehead*

Thomas E. Delisio* Donna J. Jamar* Charles E. Williams*

Elizabeth A. Fessel* Margaret M. Komiensky* Vanessa D. Williams* Extended Learning Program – AWL – (Title I) – 45 hours

Shelrie Jones-Smith* Home Instructor - $27.81 per hour (extended employment rate)

Grace Anderson 20 hours Patrick B. Heringhaus 25 hours

Michael Benton 27 hours Bryan K. Jones 19 hours

Brooke E. Cook 19 hours Patricia J. Hicks 44 hours

Maureen Dowdy 52 hours Jessica J. Johnson* (SWP) 26 hours

Brittany A. Fair* (SWP) 13 hours Loretta Cummings Simpson 70 hours

Belinda A. Folsom 25 hours Maryann M. White* (SWP) 28 hours

The following teachers are recommended to receive supplemental contracts for the school year 2010-11. Payment will be as provided under the Athletic and Co-curricular Activities of Schedules E and F of the Professional Salary Schedule for the amount shown as maximum salary. Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ indicates 50% time. Funding is from the General Fund. The supplemental limited contract shall state that the Board of Education gives notice of non-reemployment for the ensuing school year. Name School Position Amount Theresa A. Armstrong Hays-Porter Middle School Test Coordinator 934.20 Theresa A. Armstrong Hays-Porter Middle School Technology Coord 622.80 Nicholas E. Davis-Dewey North Avondale Elem Club Advisor 622.80 Kristen A. Gaul Gamble Montessori MS Intramurals Coach 1557.02 Tyrone W. Gilbert Hays-Porter MS Head Basketball Coach (Girls) 2569.07 # Freddie Hunt Hays-Porter MS Head Basketball Coach (Boys) 2569.07 # Matthew Kane Gamble Montessori Sr Hi Varsity Track Coach 2335.52 James F. Martin Gamble Montessori MS Intramurals Coach 1557.02

January 10 27 2011

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) E. ADDITIONAL ASSIGNMENT (cont.) Name School Position Amount Amy B. Roberts John P. Parker MS Club Advisor 622.80 Julie L. Stallworth North Avondale Elementary Technology Coordinator 622.80 Scott Alan Sulek Gamble Montessori Sr Hi Student Council 544.95 @ Michael D. Turner Taft High School High School Test Coordinator 1089.90 Michael D. Turner Taft High School High School Technology Coord 1401.32 Joshua J. Vogt Gamble Montessori Sr Hi Student Council 544.95 @

F. APPOINTMENT (Marks the beginning of service for newly appointed employees. Personnel actions such as transfers, promotions, changes in status may occur once an individual is appointed.) The Superintendent recommends approval of the appointment of the following for the 2010-11 school year, subject to the possession of a teaching certificate as required by Section 3319.30 of the Ohio School Code and/or the Policies of the Cincinnati Board of Education. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date is January 11, 2011. Substitute Teacher – Class III – $115.93 per day Rachel R. Bruemmer Ebony L. Menefield Halla Shteiwi

Loren R. Guerrant

Substitute Teacher – Class I – $102.54 per day Bryan Savick Colleen I. Scheid

In Board proceedings of December 13, 2010, a change in status was approved for Morgan E. Cox as a Substitute Teacher Class I. This action should be corrected to read appointment, effective December 14, 2010. G. CHANGE IN STATUS (A movement from one position to another, but not considered a promotion.) The Superintendent recommends approval of a change in status for the following. Funding is from the General Fund. Effective date as indicated. Teacher - Class III (Bachelor’s Degree with 150 semester hours) Laurence N. Lane $41,588.19 December 20 Class III Sub

Continuing Contract Status From Limited Contract, effective 2010-11 school year Patricia Hutchinson

NTBC/Professional Certification The following Psychologist is recommended for the $1,000.00 stipend effective the 2010-2011 school year, as a result of attaining NTBC/Professional Certification. Christina C. Yearout

January 10 28 2011

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL A. RETIREMENT (Indicates that the employee’s application for retirement has been approved by SERS, effective the first day of the month.) The following employees have made application to the School Employees Retirement System in accordance with the statutes of the State of Ohio. Karen Barrick Security Response Team Member January 1

Jacob Elder Custodian 2 January 1

Theresa Jenkins Paraprofessional January 1

Carol Opp Lunchroom Manager February 1

C. Jean Sanders Sr. Support Specialist II February 1

Gloria Smith Food Service Helper November 1

B. SERVICES COMPLETED (Marks the end of a temporary assignment.) The services of the following, temporarily appointed, have been completed effective as indicated. Gabrielle Green University Student 2 Facilities January 11 C. CHANGE IN STATUS (A movement from one position to another, but not considered a promotion.) The Superintendent recommends approval of a change in status for the following. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Food Service Helper (Classified) From Tiffany Roberts* $12.92 hr. Kilgour Sub Food Serv Helper $10.22 hr. January 11 D. ADDITIONAL ASSIGNMENT (Provides for employment of personnel beyond the work day or contractual work period. Examples: club sponsorship, coaching.) The Superintendent recommends approval of the following additional assignments. Positions involving co-curricular activities were filled in compliance with Section 3313.53 of O.R.C. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Athletic and Co-curricular Activities Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ at 50%.

Name School Position Amount Janice Dale Gamble Montessori Sr. Hi Activities Coord $1276.78

January 10 29 2011

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.) D. ADDITIONAL ASSIGNMENT (cont.) Athletic and Co-curricular Activities (cont.) Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ at 50%.

Name School Position Amount Janice Dale Gamble Montessori Sr. Hi Sr. Class Advisor 1401.32 Rhonda Jennings Rothenberg MS Test Coord 934.20 Bonnie McKeever Gamble Montessori Sr. Hi Test Coord 1089.90 Bonnie McKeever Gamble Montessori Sr. Hi Technology Coord 1401.32 Zita Minix Hays-Porter MS Booknet Coord 1027.62# Pamela Rogers AMIS MS Club Advisor – Girls Unite 622.80 Deloris Washington Quebec Hts. MS Student Council Advisor 467.10@ E. APPOINTMENT The Superintendent recommends the appointment of the following on the dates indicated and at the appropriate rate of pay calculated pursuant to the current salary schedule. These appointments are in compliance with Civil Service Rules and Regulations. Positions involving co-curricular activities were filled in compliance with Section 3313.53 of O.R.C. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Assistant Legal Counsel Daniel Hoying $85,000.00 Office of the Superintendent January 31 University Student 2 Steven Wheelwright $1047.59 Facilities January 11 Gerald Stanley $1047.59 @ .80 Facilities January 11 Special Duty Police James Mitchell $31.00 hr. Various January 11 Diondre Winstead $31.00 hr. Various January 11 Porter Eubanks III $31.00 hr. Various January 11 Athletic and Co-curricular Activities Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ at 50%.

Name School Position Amount Arthur Woods John Parker MS Head Basketball Coach $2335.52

January 10 30 2011

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.) F. PROMOTION (Indicates that the employee is being recommended for a position with greater compensation and responsibilities.) The Superintendent recommends approval of a promotion for the following. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Level 1A Building Engineer (Classified) From Lekendalle Heights $1829.08 bwk. Shroder Level 1 Bldg Eng $1687.83 bwk. January 11

Mary A. Ronan Superintendent of Schools

Mrs. Bates moved and Mrs. Reed seconded the motion that the Revised Recommendations of the Superintendent be approved. Ayes: Members Bates, Ingram, Nelms, Parker, Reed, White, President Bolton (7) Noes: None President Bolton declared the motion carried.

REPORT OF THE TREASURER 1. Summary of Receipts, Disbursements and Fund Balances – All Funds – As of October 31, 2010 – See attachment

#1. 2. FY 2011 Actual Expenditures/Encumbrances Compared to Consolidated Appropriations – All Funds – Through

October 31, 2010 – See attachment #2. 3. FY 2011 Actual Revenues Compared to Estimated Revenues – All Funds – Through October 31, 2010 – See

attachment #3. 4. Working Capital Advances - As of October, 2010 – See attachment #4. 5. Receipt Of Grant With United Way Of Greater Cincinnati For “Books In Action” – That record be made of the

receipt of a grant in the amount of $320,125 from United Way for the period of January 1, 2011 thru December 31, 2011. The purpose of the grant is to address the important gap of preparing high risk children for school success, in both the social/emotional and language/literacy domain. This was deposited into Fund 0019 – Misc Local.

6. Receipt of Grant from the Lois and Richard Rosenthal Foundation – That record be made of the receipt of a grant in

the amount of $40,000 from the Lois and Richard Rosenthal Foundation to Cincinnati Public Schools to support the Rosey Reader Program for the 2010-2011 school year. This was deposited into Fund 19-Misc.Local.

7. Receipt of Donation from Walnut Hills Instrumentalist Parents, Inc. – That record be made of the receipt of a

donation in the amount of $119.95 from then Walnut Hills Instrumentalist Parents, Inc. to Walnut Hills High School. The donation is to be used to cover a music purchase at Walnut Hills. This was deposited into Fund 19-Misc.Local.

January 10 31 2011

REPORT OF THE TREASURER(cont.) 8. Receipt of Donation from Doris Schnurrenberger – That record be made of the receipt of a donation in the amount of

$50 from Doris Schnurrenberger to Sayler Park Elementary. The donation is to be used for the students and staff at Sayler Park. This was deposited into Fund 19-Misc.Local.

9. Receipt of Donation from Leah Evans, Milton Schloss Jr, Kim Chiodi, and Carmen Roser – That record be made

of the receipt of several donations totaling $95 from Leah Evans $25, Milton Schloss $20, Kim Chiodi $25 and Carmen Roser $25 to Rees E. Price Elementary School. The donation is to be used for the staff and students at Rees E. Price Elementary in memory of Devar Johnson. This was deposited into Fund 19-Misc.Local.

10. Receipt of Donation from New City Presbyterian Church – That record be made of the receipt of a donation of $750

from New City Presbyterian Church to John P. Parker School. The donation is to be used at the principal’s discretion to support the students at John P. Parker. This was deposited into Fund 19-Misc.Local.

11. Receipt of Donation from Ragtime Inc. – That record be made of the receipt of 2 donations from Ragtime Inc. totaling

$144.21 to Dater High School. The donation is to pay for field trips for the MH students. This was deposited into Fund 19-Misc.Local.

12. Receipt of Donation from Paddock Hills Assembly – That record be made of the receipt of a donation in the amount

of $500 from Paddock Hills Assembly to Bond Hill Academy. The donation is in memory of Barbara Glas and to be used for the students and staff at Bond Hill. This was deposited into Fund 19-Misc.Local.

13. Receipt of Donations from Kiwanis Club of Cheviot-Westwood – That record be made of a donation of $400 from

Kiwanis Club of Cheviot-Westwood to Covedale Elementary. The donation is to be used for the Covedale Elementary student incentives program to purchase miscellaneous supplies and materials. This was deposited into Fund 19-Misc.Local.

14. Receipt of Donation from Kiwanis Club of Cheviot-Westwood – That record be made of the receipt of a donation in

the amount of $400 from Kiwanis Club of Cheviot-Westwood to Midway Elementary. The donation is to be used to support students and staff at Midway. This was deposited into Fund 19-Misc.Local.

15. Receipt of Donation from Kiwanis Club of Cheviot-Westwood – That record be made of the receipt of a donation in

the amount of $400 from Kiwanis Club of Cheviot-Westwood to Westwood Elementary. The donation is to be used to purchase incentives for the students. This was deposited into Fund 19-Misc.Local.

16. Receipt of Donation from the Kiwanis Club of Cheviot-Westwood – That record be made of the receipt of a donation

in the amount of $400 from the Kiwanis Club of Cheviot-Westwood to Western Hills Engineering High School. The donation is to be used for the students and staff at West Hi Engineering. This was deposited into Fund 19-Misc.Local.

17. Receipt of Donation from Kiwanis Club of Cheviot-Westwood – That record be made of the receipt of a donation

from Kiwanis Club of Cheviot-Westwood in the amount of $400 to Dater High School. The donation is to be used at the principal’s discretion for the students. This was deposited into Fund 19-Misc.Local.

18. Receipt of Donation from Dr. E. K. Saggar, Patricia Stewart, and Augrey Pool O’Neal – That record be made of

the receipt of several donations totaling $70 from Dr. E. K. Saggar $20, Patricia Stewart $25, and Audrey Pool O’Neal $25 to Rees E. Price Elementary School. The donation is to be used for the staff and students at Rees E. Price Elementary in memory of Devar Johnson. This was deposited into Fund 19-Misc.Local.

January 10 32 2011

REPORT OF THE TREASURER(cont.) 19. Receipt of Donation from State of Ohio – That record be made of the receipt of a donation in the amount of $400 from

the State of Ohio to Withrow University High School for participating in a Health Department Survey. These funds are to be used to support the students and staff at Withrow University. This was deposited into Fund 19-Misc.Local.

20. Receipt of Donation from the General Electric Volunteers Foundation – That record be made of the receipt of a

donation in the amount of $6,500 from General Electric Volunteers Foundation to Aiken University High School. The donation is to provide continuing support to the college bound program which exposes students to post-secondary opportunities in higher education. This was deposited into Fund 19-Misc.Local.

21. Receipt of Donation from Clever Crazes for Kids/Building Healthy Lives Foundation – That record be made of the

receipt of a donation in the amount of $500 from Clever Crazes for Kids/Building Healthy Lives Foundation to Sands Montessori to support the students and staff at Sands Montessori. This was deposited into Fund 19-Misc.Local.

22. Receipt of Donation from Gold Star Chili – That record be made of the receipt of a donation in the amount of $156

from Gold Star Chili to Midway Elementary. The donation is to be used to support students and staff at Midway. This was deposited into Fund 19-Misc.Local.

23. Receipt of Donation from Hughes Alumni – That record be made of the receipt of multiple donations totaling $2,900

from the S. Bilz $100, R. Bollinger $20., D. Brandt $50, K. Cairns $50, C. Cooke $25, L. Daiker $25, P. Cottier $20. R. Fox $100, V. Gay $50, H. Goetz Jr.$50, J. Hoorman $100, H. Hyde $25, D. Jones $30, F. Keim $20, E. Marks $25, S. Martin $100, D. Medlock $50, A. Moore $100, S. Montgomery $10, R. Noll $25, F. Roadcap $50, J. Rosenthal $25, M. Rueger $100, J. Schinner $100, W. Schueler $40, C. Steele $50, Stiegler $25, G. Streckfuss $50, R. Swillinger $50, M. Stover $25, J. Taffe $100, R. Vincent $100, E. Walker $50, C. Walowitz $25, B. West $100, T. Whitaker $25, J. Wungler $1,000 to Hughes Center. The donations are from alumni to support students and staff at Hughes Center. This was deposited into Fund 19-Misc.Local.

24. Receipt of Donation from Donald Burrell – That record be made of the receipt of a donation of $100 from Donald

Burrell to Rees E. Price Elementary School. The donation is to be used for the staff and students at Rees E. Price Elementary in memory of Devar Johnson. This was deposited into Fund 19-Misc.Local.

25. Receipt of Donation from Coca-Cola – That record be made of the receipt of a donation in the amount of $37.35 from

Coca-Cola to Rothenberg Elementary. The donation is to be used for the Rothenberg student incentives program to purchase general supplies and materials. This was deposited into Fund 19-Misc.Local.

26. Agreement with PowerSchool – That the Treasurer be authorized to enter into an agreement with Pearson, Inc. for

professional services for daily support of PowerSchool system, such as programming, system administration, upgrading and patching, creating custom pages, and EMIS program support. Agreement is for 400 hours and for amount not to exceed $75,000. Funding is from the General Fund Information & Technology Management Applications budget.

27. Agreement with Innovative Global Technology Group GWAVA SMTP (Internet & Spam Filter) 5-year Support

– That the Treasurer be authorized to enter into an agreement with Innovative Global Technology Group to provide a 5-year support agreement to providing maintenance support for antivirus scanning and internet and spam filtering services to CPS. Service to commence January 19, 2011 through December 31, 2016 at a total cost not to exceed $32,000. Funding is from the General Fund Information & Technology Management Infrastructure budget.

28. Agreement with Innovative Global Technology Group for Consulting Services for Disaster Recovery and Server

Migration projects and Zenworks – That the Treasurer be authorized to enter into an agreement with Innovative Global Technology Group per the completion of the RFP process at a cost not to exceed $30,000 for all services rendered. Funding is from the General Fund Information & Technology Management Infrastructure budget.

January 10 33 2011

REPORT OF THE TREASURER(cont.) 29. Agreement with Securitas Security Services, Inc. – That the treasurer be authorized to enter into an agreement with

Securitas Security Services, Inc. to provide two after hours security patrols. These patrols will provide a roving patrol, checking on school conditions and construction site security. The patrols respond to emergency situations to provide access to the police and fire departments. This agreement is for the period February 1, 2011 thru June 30, 2011at an amount not to exceed $83,650. Funding of $41,825 is from the General Fund, Security Budget and $41,825 is from Fund 0004.

30. Agreement with Time II Advocate for Children and Families – That the treasurer be authorized to enter into an

agreement with Time II Advocate for Children and Families for the express purpose of securing a Math coach and an ELA coach at Taft Elementary. These coaches will provide tutoring for students in grades 3-8 and provide support for classroom teachers as needed. The agreement is for the period January 11, 2011thru June 30, 2011.The total cost of this contract is not to exceed $109,999.89 and is being funded by the School Improvement Grant.

31. Amendment to Agreement with Scantron Corporation – That the Treasurer be authorized to amend an agreement

with Scantron Corporation (proceedings June 28, 2010, page 526) to add an additional $300,000 for producing scannable forms, non-scan test booklets and various test related products for the benchmark assessments, semester examinations, and other assessment projects. The amendment is to cover additional costs needed to print SCA’s and Pre-OAA materials. The total cost now is not to exceed $600,000. This agreement shall be in force from July 1, 2010 and end on June 30, 2011. Funding is from Fund 19 GE Foundation Grant.

32. Amendment to Agreement with Tactix Consulting Group – That the Treasurer be authorized to amend the agreement

with Tactix Consulting Group (proceedings, March 29, 2010 page 218) to add $39,000 to PO# 566894 for additional support necessary to fill a vacant essential position during the search and interview process. The grand total of the contract is now not to exceed $164,000. Funding is from the General Fund Information & Technology Management Infrastructure budget.

33. Receipts – The following monies have been received in the Treasurer’s Office and deposited into Fund 0019 – Other

Grants Fund, as listed: From Location Amount

NKOA Rockdale $500

34. Assignment –That the following be assigned to attend the meeting indicated. Expenses are to be paid from the Board

Member Service Fund. The balance in the Board Member Service Fund before the following assignment is $13,770.81.

a. Eve Bolton Ohio School Boards Association (OSBA) Board Presidents’ Workshop Wilmington, OH – February 5, 2011

b. Catherine D. Ingram National School Boards Associations’ 38th Annual Federal Relations Network Conference Washington, DC –February 6-8, 2011

c. Vanessa Y. White National School Boards Associations’ 38th Annual Federal Relations Network Conference Washington, DC –February 6-8, 2011

January 10 34 2011

REPORT OF THE TREASURER(cont.) 35. Payment for Legal Services from General Fund General Counsel’s Office – That the following invoices be

approved for payment:

a.. David C. DiMuzio, Inc. - Professional services provided for property tax appeals for the month December 2010.

$ 8,079.86

b. Frost Brown Todd LLC – Professional services provided for personnel litigation for the month of November 2010.

$ 6,496.10

c. McCaslin, Imbus & McCaslin: Professional services provided for general liability litigation and personnel litigation for the month of November 2010.

$ 9,987.70

d. Taft, Stettinius & Hollister LLP – Professional services provided for general liability litigation, personnel litigation, negotiations and general labor matters for the month of November 2010.

$31,035.20

e. Ted L. Wills – Court order settlement in a legal matter in the month of December 2010. $49,119.79

36. Payment for Legal Services from Building Fund 4 (LFI) – That the following invoices be approved for payment:

a. Ennis Roberts Fischer Co. LPA– Professional counsel services provided for OSFC

AUSBAP SEG three project for Westwood and Clark Montessori for the month of December 2010.

$ 17,500.00

37. Payment of Confirming Requisitions – That the Treasurer be authorized to pay the following Then and Now

Certificates (confirming orders): Clark Montessori High School Fall Intersession: Vendor: YMCA - Campbell Gard Outdoor Center $ 3,325.00

Funding: Clark Montessori Student Activity Funds Department of Student Services Out of District Tuition: Vendors: St. Joseph Orphanage $190,087.00 Stepping Stones Center $ 9,300.00 Children’s Home of Cincinnati $331,471.00 Funding: General Fund, Student Services Budget C&I Hamilton County Title III Consortium 2010-2011 Vendor: Hamilton County Educational Services: $ 5,000.00 Funding: Title III Limited English Proficiency Budget Research & Evaluation Annual renewal fee for Student Tracker: Vendor: National Student Clearinghouse $ 9,775.00 Funding: General Fund R&D Budget - $6,842.50 Fund 19 National Student Clearinghouse Grant - $2,932.50 Facilities Snow Removal Vendor: Slone Brothers Lawn Service $ 5,317.00 Funding: Fund 34 Classroom Facilities Maintenance Budget - $2,392.65 General Fund – Facilities Budget - $2,924.35 Facilities Lawn Sprinkler System at Renovated Athletic Field Vendor Larkin Plumbing Inc. $ 12,000.00 Funding: Fund 19 Midway NFL Grant Facilities Construction Materials Testing Vendor Thelen Associates Inc. $ 12,162.94 Funding: Fund 10 Classroom Facilities/Building Fund

January 10 35 2011

REPORT OF THE TREASURER(cont.) 37. Payment of Confirming Requisitions (cont.)

Treasurer’s Office Renewal of Fine Arts Insurance Policy Vendor Neace Lukens $ 11,800.00 Funding: General Fund – Insurance Budget

LATE REQUESTS 38. Agreement with Wyoming Arts Center – That the Treasurer be authorized to enter into an agreement with Wyoming

Arts Center to provide art classes at Hartwell School. The total amount of the agreement is not to exceed $60,000 to support afterschool program staff and activities. The agreement period is December 1, 2010 to June 30, 2011. Funding is from Fund 19 Misc. Local.

39. Agreement with The Performance Gallery – That the Treasurer be authorized to execute an agreement with

Performance Gallery to provide 256 – one-hour classroom visits to provide interactive, dramatic instructive experiences for students and teachers. The length of the contract is from January 1, 2011 thru December 31, 2011 at a cost not to exceed $64,000. Funding is from Fund 0019 – Misc Fund.

40. Agreement with Cincinnati Youth Collaborative – That the Treasurer be authorized to enter into an agreement with

Cincinnati Youth Collaborative for the purpose of providing equipment and support necessary to the process design for refurbishment of the science kits associated with the Excellence in Science Teaching program operating in the Cincinnati Public Schools from September 1, 2010 thru August 31, 2011. Funding of $121,150 is from the Excellence in Science General Fund Program Budget.

41. AWARD OF PURCHASE ORDERS

The Superintendent recommends approval be given for the following purchase orders, charged to the appropriate fund:

AUXILIARY SERVICES

Computer Server

a. Full Service Networking McNicholas High School $ 43,387.75 Explanation – Purchase and installation of wireless switches and NAS server for student data storage.

Computers

b. Apple Computer, Inc. The Springer School $ 26,701.96

Explanation – Purchase of MacBook Pro computers and cart for MacBook Plus iPads for upper classroom.

Computers

c. Cincinnati Bell Technology Solutions Nativity $ 35,210.00 Explanation – New computers and equipment with memory upgrade for student use in classrooms and computer lab.

January 10 36 2011

REPORT OF THE TREASURER(cont.)

CLASSROOM FACILITIES/BUILDING FUND

Construction Testing and Inspection

d. Thelen Associates, Inc. Mt. Washington School $ 75,000.00 Explanation – Provide testing, inspection and consultation services related to construction materials, concrete, soil compaction and other items as required.

HB 264 At the December 13, 2010 Regular Meeting the Board approved a purchase order to Blackmore and Glunt for boilers for the HB 264 project. The recommendation from the administration was based on an evaluation by the HB 264 engineers and School Services staff. This vendor was supplying a different boiler than we are using under the bulk purchase program for the FMP projects. After further analysis with School Services staff, we believe it is better to use the same boiler being supplied for all FMP projects. Additionally, since the original analysis of the proposals it has come to our attention that secondary computerized control panels are no longer required based on the latest designs of the boilers. This will result in a price reduction. Blackmore and Glunt have amicably agreed to the order cancellation. The new order will be placed with JH Ballenger Co.

New Boilers

e. JH Ballenger Mechanical Systems Co. Various Locations $ 205,927.00

Explanation – As authorized by the April 12, 2010 resolution for sale of School Energy Conservation Improvements bonds, this purchase order covers new Boilers for ECM Upgrades for the Education Center, the Iowa Ave. buildings and Cheviot School as negotiated with JH Ballenger Mechanical Systems Co. Per resolution section 11, competitive bidding requirements were waived for the energy conservation measures.

Air Handling Units and Rooftop Equipment

f. AAON Various Locations $ 110,869.33 Explanation – As authorized by the April 12, 2010 resolution for sale of School Energy Conservation Improvements bonds, this purchase order covers Air Handling Units and Rooftop Equipment for ECM Upgrades for the Mayerson/Education Center and Iowa Ave. Building 1 as negotiated with AAON. Per resolution section 11, competitive bidding requirements were waived for the energy conservation measures.

January 10 37 2011

REPORT OF THE TREASURER(cont.) 42. AWARD OF CHANGE ORDERS

The Superintendent recommends approval be given to the following change orders, charged to the appropriate fund:

HB 264 Various Schools Revised Contract

Amount a. Diversified Supply PO# 577085 CO# 1 Add $ 133,600.00 $ 397,190.00 Explanation – As authorized by the April 12, 2010 resolution for sale of School Energy Conservation Improvements bonds, this change order covers the purchase of Fluorescent lamps as negotiated with Diversified Supply, a certified Minority Business Enterprise. Per resolution section 11, competitive bidding requirements were waived for the energy conservation measures.

CLASSROOM FACILITIES/BUILDING FUND New Evanston School Revised Contract

Amount b. Reece-Campbell,

Inc. PO# 560608 CO#047R2 Add $ 78,430.00 $ 7,524,306.00

Explanation – This change order extends the completion date by four (4) months and establishes revised project milestone dates due to extremely wet conditions during the site clearing and grading and necessary lime stabilization and undercutting of the unsuitable soil. The Revised Contract Amount reflects the change to the total amount for the Change Order listed only. The contract amount may include changes under $25,000.00 which the Authorized Representative is authorized to approve per Resolution of February 26, 2007.

43. AWARD OF CONTRACTS

On December 17, 2010 bids for the Building Packages for Winton Montessori School were opened and read by the Purchasing Department. The following Legal Notice was published and is submitted as a matter of record.

State of Ohio Ohio School Facilities Commission

NOTICE TO BIDDERS

Bids will be received by the Board of Education of the Cincinnati Public School District of the City of Cincinnati, Ohio, (the “School District Board”), at the Office of Treasurer of the Board of Education, Second Floor, Room 204, Education Center, 2651 Burnet Avenue, PO Box 5384, Cincinnati, Ohio 45219 for the following Project:

Winton Montessori School

Phase II – BP#2 - General Trades BP#3 - Plumbing

BP#4 - Fire Protection BP#5 - HVAC

BP#6 - Electrical/Technology

January 10 38 2011


Board of Education of the Cincinnati Public School District Cincinnati, Ohio – Hamilton County

in accordance with the Drawings and Specifications prepared by:

Cole Russel/Fanning Howey/Moody Nolan. 434 Madison Ave

Covington, KY 41011

Office: 859/957-1277 Fax: 859/957-1280

[email protected]

The Construction Manager for the Project is:

Turner/DAG/TYS 2315 Iowa Ave.

Cincinnati, OH 45206 Phone: 513/363-0875 Phone: 513/363-0880

Any Proposed Equal for a Standard shall be submitted to the Architect no later than ten (10) days prior to the bid opening. If no Addendum is issued accepting the Proposed Equal, the Proposed Equal shall be considered rejected. All questions need to be sent to Architect and copy the Construction Manager. Sealed bids will be received for: Phase II Building Package

Bid Package #2 - General Trades $ 8,725,000 Bid Package #3 – Plumbing $ 1,010,000 Bid Package #4 – Fire Protection $ 178,000 Bid Package #5 – HVAC $ 1,787,000 Bid Package #6 - Electrical/Technology $ 1,520,000

until Thursday, December 16, 2010 at 12:00 p.m. (bid opening weather delayed to 12/17/10 per notice sent to planholders), when they will be opened and read.

A pre-bid meeting will be held on Tuesday, November 30, 2010 at 9:00 a.m. at the following location:

Meeting Location: CPS Board of Education (Room 1A) 2651 Burnet Avenue Cincinnati, OH 45229

January 10 39 2011


The Additional Walk-Thru dates and times are listed below: November 30, 2010 - 1PM – 4PM Old Schwab School 4370 Beech Hill Lane Cincinnati, Ohio45223

December 3, 2010 –10AM – 2PM Old Schwab School 4370 Beech Hill Lane Cincinnati, Ohio 45223

December 7, 2010-10AM-2PM Old Schwab School 4370 Beech Hill Lane Cincinnati, Ohio 45223

Contract Documents may be obtained by placing a non-refundable deposit in the amount of $100.00 per set payable to Queen City Reprographics, located at 2863 Sharon Road, Cincinnati, OH 45241, Phone 513/326-2300, Fax 513/326-2313 on or after November 19, 2010. DOMESTIC STEEL USE REQUIREMENTS AS SPECIFIED IN SECTION 153.011 OF THE REVISED CODE APPLY TO THIS PROJECT. COPIES OF SECTION 153.011 OF THE REVISED CODE CAN BE OBTAINED FROM ANY OF THE OFFICES OF THE DEPARTMENT OF ADMINISTRATIVE SERVICES. The Contract Documents may be reviewed for bidding purposes without charge during business hours at the following locations: Turner/DAG/TYS, 2315 Iowa Ave. 2nd Floor, Cincinnati, OH 45206 CPS Purchasing Dept, 2651 Burnet Ave, Cincinnati, OH 45219

FW Dodge; ACI; Greater Cincinnati and Northern Kentucky African American Chamber of Commerce; Cincinnati Minority Business Development Center; Construction Market Data in Cincinnati; Builder’s Exchange – (Cincinnati, Cleveland, Louisville); Jostin Concrete, 2335 Florence Ave., Cincinnati, OH 45206; NAACP, 4439 Reading Road, Cincinnati, OH 45229

Bidders are required to submit along with their Bid Form a Bid Guaranty meeting the requirements described in Article 6 of the Instructions to Bidders. Also bidders shall comply with the State of Ohio Prevailing Wage Rates for public improvements for the Hamilton County area as contained in the Contract Documents. Publication Date: November 19, 2010 The legal notice for the contract is posted on the District’s website, www.cps-k12.org. By order of the Board of Education Mary A. Ronan Jonathan L. Boyd Superintendent of Schools Treasurer/CFO

Bid Tabulation and Awards – see attachment #5

44. On December 21, 2010 bids for Asbestos Abatement at the Old Pleasant Hill School were opened and read by the Purchasing Department. The following Legal Notice was published and is submitted as a matter of record.


NOTICE TO BIDDERS


January 10 40 2011


Old Pleasant Hill School Phase I – BP# 1 Environmental Remediation and Asbestos Abatement

Board of Education of the Cincinnati Public School District Cincinnati, Ohio – Hamilton County


Pinnacle Environmental Consultants 2088 Ross Ave

Cincinnati, OH 45212 513/533-1823 Phone 513/533-1859 Fax Attn: Mike Glenn

Email: [email protected] The Construction Manager for the Project is:


Cincinnati, OH 45206 Phone: 513/363-0875

Fax: 513/363-0880 Any Proposed Equal for a Standard shall be submitted to the Architect no later than ten (10) days prior to the bid opening. If no Addendum is issued accepting the Proposed Equal, the Proposed Equal shall be considered rejected. All questions need to be sent to Architect and copy the Construction Manager. Sealed bids will be received for: Phase I Environmental Remediation Bid Package #1 – Environmental Remediation & Asbestos Abatement $100,000.00

Until Tuesday, December 21, 2010 at 12:00 p.m., when they will be opened and read. A pre-bid meeting will be held on Wednesday, December 8, 2010 at 1:30 p.m. at the following location: Old Woodward High School (Meet at Front Door) 7001 Reading Road Cincinnati, Ohio 45237

Walk Thru December 8, 2010 @ 3:30pm Old Pleasant Hill School (Behind the Library) 1350 West North Bend Cincinnati, OH 45224

Contract Documents may be obtained by placing a non-refundable deposit in the amount of $30 per set payable to Office Graphics located at 223 Court Street, Hamilton, Ohio 45011, Phone 513-863-3393, Fax 513-863-0999 or website www.officegraphics.net. The documents will be available on or after December 3, 2010. DOMESTIC STEEL USE REQUIREMENTS AS SPECIFIED IN SECTION 153.011 OF THE REVISED CODE APPLY TO THIS PROJECT. COPIES OF SECTION 153.011 OF THE REVISED CODE CAN BE OBTAINED FROM ANY OF THE OFFICES OF THE DEPARTMENT OF ADMINISTRATIVE SERVICES.

January 10 41 2011


The Contract Documents may be reviewed for bidding purposes without charge during business hours at the following locations: Turner/DAG/TYS, 2315 Iowa Ave. 2nd Floor, Cincinnati, OH 45206 CPS Purchasing Dept, 2651 Burnet Ave, Cincinnati, OH 45219

FW Dodge; ACI; Greater Cincinnati and Northern Kentucky African American Chamber of Commerce; Cincinnati Minority Business Development Center; Construction Market Data in Cincinnati; Builder’s Exchange – (Cincinnati, Cleveland, Louisville); Jostin Concrete, 2335 Florence Ave., Cincinnati, OH 45206; NAACP, 4439 Reading Road, Cincinnati, OH 45229 Bidders are required to submit along with their Bid Form a Bid Guaranty meeting the requirements described in Article 6 of the Instructions to Bidders. Also bidders shall comply with the State of Ohio Prevailing Wage Rates for public improvements for the Hamilton County area as contained in the Contract Documents.

Publication Date: December 3, 2010 The legal notice for the contract is posted on the District’s website, www.cps-k12.org. By order of the Board of Education Mary A. Ronan Jonathan L. Boyd Superintendent of Schools Treasurer/CFO Bid Tabulation and Award – see attachment #6

45. On December 21, 2010 bids for Asbestos Abatement at the Old Woodward High School were opened and read by the Purchasing Department. The following Legal Notice was published and is submitted as a matter of record.



Old Woodward High School

Phase I – BP#1 Environmental Remediation and Asbestos Abatement Board of Education of the Cincinnati Public School District

Cincinnati, Ohio – Hamilton County


WESTECH Environmental Solutions 7601 Cheviot Road

Cincinnati, OH 45247 Office: 513 353-0700

Fax: 513 353-1701 Attn: Janet Rullman Email: [email protected]

January 10 42 2011


The Construction Manager for the Project is:


Cincinnati, OH 45206 Phone: 513/363-0875

Fax: 513/363-0880 Any Proposed Equal for a Standard shall be submitted to the Architect no later than ten (10) days prior to the bid opening. If no Addendum is issued accepting the Proposed Equal, the Proposed Equal shall be considered rejected. All questions need to be sent to Architect and copy the Construction Manager. Sealed bids will be received for: Phase I Environmental Remediation Bid Package #1 – Environmental Remediation & Asbestos Abatement $450,000.00

Until Tuesday, December 21, 2010 at 12:00 p.m., when they will be opened and read. A pre-bid meeting will be held on Wednesday, December 8, 2010 at 1:30 p.m. at the following location:

Jobsite Location: Old Woodward School 7001 Reading Road Cincinnati, OH 45237

Contract Documents may be obtained by placing a non-refundable deposit in the amount of $30 per set payable to Office Graphics located at 223 Court Street, Hamilton, Ohio 45011, Phone 513-863-3393, Fax 513-863-0999 or website www.officegraphics.net. The documents will be available on or after December 3, 2010. DOMESTIC STEEL USE REQUIREMENTS AS SPECIFIED IN SECTION 153.011 OF THE REVISED CODE APPLY TO THIS PROJECT. COPIES OF SECTION 153.011 OF THE REVISED CODE CAN BE OBTAINED FROM ANY OF THE OFFICES OF THE DEPARTMENT OF ADMINISTRATIVE SERVICES. The Contract Documents may be reviewed for bidding purposes without charge during business hours at the following locations:

Turner/DAG/TYS, 2315 Iowa Ave. 2nd Floor, Cincinnati, OH 45206 CPS Purchasing Dept, 2651 Burnet Ave, Cincinnati, OH 45219

FW Dodge; ACI; Greater Cincinnati and Northern Kentucky African American Chamber of Commerce; Cincinnati Minority Business Development Center; Construction Market Data in Cincinnati; Builder’s Exchange – (Cincinnati, Cleveland, Louisville); Jostin Concrete, 2335 Florence Ave., Cincinnati, OH 45206; NAACP, 4439 Reading Road, Cincinnati, OH 45229

January 10 43 2011


Bidders are required to submit along with their Bid Form a Bid Guaranty meeting the requirements described in Article 6 of the Instructions to Bidders. Also bidders shall comply with the State of Ohio Prevailing Wage Rates for public improvements for the Hamilton County area as contained in the Contract Documents. Publication Dates: December 3, 2010 The legal notice for the contract is posted on the District’s website, www.cps-k12.org. By order of the Board of Education Mary A. Ronan Jonathan L. Boyd Superintendent of Schools Treasurer/CFO Bid Tabulation and Award – see attachment #7

FOR BOARD INFORMATION

46. Agreements with Consultants – The Treasurer has executed agreements with the following consultants/organizations:

Consultant Date(s) Amount Funding Source a. Perfecting the Pitch: Talking to the Networks – To provide Master Classes for SCPA Writing Students--TV Script

Publication. Zina Camblin January 3, 2011 -

February 28, 2011 - $2,000 Fund 0300 – Student

Activities Enrichment Fund

b. Safe Routes to School – To be the Implementation Coordinator of the Safe Routes to School program.

Carmen Burks December 14, 2010 – May 25, 2011

$2,000 Fund 0019 Staff Training

c. Upgrade to Custom LaserFiche Extract Process – To provide an automated process to move special needs students’

files in LaserFiche to the appropriate school.

Adaptive InfoSystems January 15, 2011-February 4, 2011

$3,300 General Fund ITM

d. Interpreter for English Language Learners (ELL) –To serve as an interpreter for ELL families.

Language Bank January 11, 2010 – June 30, 2011

$9,400 Title I, Parent Involvement

January 10 44 2011


FOR BOARD INFORMATION 46. Agreements with Consultants(cont.)

e. Determining Eligibility Criteria for Special Needs Students – To provide technical assistance and professional development to related service personnel to develop guidelines that are consistently used across all disciplines (Speech Language Pathologist, Occupational Therapist and Physical Therapist).

Progressus Therapy January 11, 2011 – May 30,

2011 $8,000 Fund 0516

IDEIA B 47. Amendment to Consultant Agreement with Margaret Key – That the Treasurer be authorized to amend the

consultant agreement with Margaret Key (proceedings September 27, 2010, page 756) for an additional $4,000 to continue to provide assistance in performing job analysis’ and Civil Service test preparation for a total now not to exceed $8,236. Funding is from General Fund/HR budget

LATE REQUEST 48. Agreement with Pepsi Cola – That the Treasurer be authorized to enter into an agreement with Pepsi Cola for vending

machines in all student accessible locations and athletic areas. The agreement is from January 1, 2011 through June 30, 2012. All commissions will be deposited to the schools’ activity fund.

Jonathan L. Boyd Treasurer/CFO Mrs. Reed moved and Mrs. Bates seconded the motion that the Report of the Treasurer be approved. Ayes: Members Bates, Ingram, Nelms, Parker, White, President Bolton (6) No on item 42b; Aye on remainder: Member Reed (1) Noes: None President Bolton declared the motion carried.

OTHER BUSINESS 1. Contract Implementation: Administration will provide a report at the January 24, 2011 Board meeting.

2. Budget Timeline Discussion: Budget timeline addressed in Mr. Boyd’s presentation tonight and the process has been started.

3. Board Retreat Agenda (January 13): Mrs. Reed and Mr. Nelms have met with Mr. Morris. Proposed agenda reviewed.

4. Kudos: To Taft High School and Withrow High School basketball teams for positively representing CPS student athletes.

January 10 45 2011

OTHER BUSINESS (cont.)

5. Point of Clarification: Mr. Kull wanted to clarify that The Resolution Expressing An Intent To Award Construction

Contracts For Main Bid Packages And Authorizing The President And The Treasurer To Enter Into Said Contracts Upon Compliance With All Conditions Precedent Related To New Winton Montessori Elementary School only two of five prime contractors were approved tonight, Plumbing: Feldkamp Enterprises, Inc. and Electrical/Technology: Delta Electrical Contractors, LTD. The wording in the resolution includes a “general embracement of the primes and can be used for one prime or five.”

ASSIGNMENTS

1. Administration: Research ways to highlight/thank companies through news media outlets that provide grants and monies to Cincinnati Public Schools.

2. Administration: Provide the Board members with the SEED School draft agreement.

ADJOURNMENT

The Board adjourned at 10:44 p.m. Jonathan L. Boyd Treasurer/CFO