board of education meeting agenda june 17, 2009...jun 17, 2009 · bill mccreary (president) 1240...

BOARD OF EDUCATION

MEETING AGENDA

June 17, 2009

800 S. Taft Avenue, Loveland, Colorado 80537

“The Thompson School District will be a school district that empowers, challenges and inspires students, faculty, staff, parents, school leaders and community members to learn, achieve, and

excel.”

Empower to Learn – Challenge to Achieve – Inspire to Excel

BOARD OF EDUCATION Leslie Young 4020 West County Road 16 Loveland, CO 80537 [email protected]

Director District D 970-203-4084

Term Expires November 2009

Dennis Breitbarth 4109 Stoneham Circle Loveland, CO 80538 [email protected]

Director District B 970-667-6126

Term Expires 2009

Lola Johnson (Treasurer) 2473 Chama Ct. Loveland, CO 80538 [email protected]

Director District A 970-669-8838

Term Expires 2011

Bill McCreary (President) 1240 W. 6th St. Loveland, CO 80537 [email protected]

Director District E 970-667-7625

Term Expires 2009

Lucille Steiner (Secretary) 7401 Streamside Drive Fort Collins, CO 80525 [email protected]

Director District C 970-204-9008

Term Expires 2011

Karen Stockley 316 Bothun Road Berthoud, CO 80513 [email protected]

Director District G 970-532-7031

Term Expires 2011

Marcia Venzke (Vice President) 2043 Wimbleton Drive Loveland, CO 80538 [email protected]

Director District F 970-667-9743

Term Expires 2009

SUPERINTENDENT’S CABINET

Ron Cabrera, Ph.D. [email protected]

Superintendent of Schools 970-613-5013

Mike Jones [email protected]

Assistant Superintendent of Human Resources/School Support 970-613-5050

Lynn Langton [email protected]

Executive Director of Student Achievement Services 970-613-5092

Luis Martinez [email protected]

Executive Director of Human Resources 970-613-5001

Steve Towne [email protected]

Executive Director of Business Services 970-613-5777

Wes Fothergill [email protected]

Director of Communications and Community Resources 970-613-6086

Shana Garcia ( Secretary to BOE) [email protected]

Executive Assistant to Superintendent 970-613-5013

mailto:[email protected]














*This time is reserved for the board to receive information and to discuss issues introduced by board members and the superintendent. No board action on substantive matters is taken at the dinner session. As is the case at the regular business meeting, the board may vote to go into executive session to discuss and/or receive information on particular matters as authorized by C.R.S. § 24-6-402(4). **The board president will ask if any members of the board or the audience wish to speak on any issues listed on the consent agenda. If so, these items will be removed from the consent grouping and considered immediately after consent grouping. For all items remaining on the consent agenda, adoption of the consent agenda will be considered as adoption of staff recommendations furnished.

THOMPSON SCHOOL DISTRICT R2-J Board of Education Meeting

800 South Taft, Loveland, CO June 17, 2009

0.0 *DINNER SESSION - 5:30 PM 0.1 Superintendent Goals 15 Minutes 0.2 Article Discussion – How the Mighty Have Fallen 25 Minutes 0.3 Board Committee Reports and Other 35 Minutes 0.3.1 Retreat dates, Orientation 1.0 OPENING OF REGULAR MEETING – 7:00 PM 1.1 Call to Order / Roll Call / Pledge of Allegiance / Mission Statement 2.0 ADOPTION OF AGENDA 3.0 APPROVAL OF MINUTES

3.1 June 3, 2009 Regular Meeting; June 4, 2009 Special Meeting; June 8, 2009 Special Meeting

OATH OF OFFICE – DIRECTOR DISTRICT D

4.0 PUBLIC PARTICIPATION 4.1 Board and Superintendent Reports 4.2 Introductions/Recognitions 4.3 Public Comments 5.0 ACTION ITEMS 5.1 **Consent Agenda

5.1.1 Approval of Personnel Recommendations 5.1.2 Approval of Fundraising Activities 5.1.3 Approval of Overnight Activity Requests – In-State 5.1.4 Approval of Gifts/Donations

5.2 Approval of Memorandum of Understanding with Thompson Education Association

5.3 Approval of 2009-10 District Accountability Advisory Committee Charges 5.4 Approval of 2009-10 District Master Plan 5.5 Approval of 2009-10 District Employee Vendors 5.6 Approval of District Accreditation Process 5.7 Approval of Consolidated Federal Education Grants/Title Programs 5.8 Approval of Distance Learning System Purchase 5.9 Approval of Berthoud High School & Turner Middle School Replacement Stage Curtains 5.10 Approval of 2009-10 Calendar Variance – Middle School

*This time is reserved for the board to receive information and to discuss issues introduced by board members and the superintendent. No board action on substantive matters is taken at the dinner session. As is the case at the regular business meeting, the board may vote to go into executive session to discuss and/or receive information on particular matters as authorized by C.R.S. § 24-6-402(4). **The board president will ask if any members of the board or the audience wish to speak on any issues listed on the consent agenda. If so, these items will be removed from the consent grouping and considered immediately after consent grouping. For all items remaining on the consent agenda, adoption of the consent agenda will be considered as adoption of staff recommendations furnished.

5.0 ACTION ITEMS CONTINUED 5.11 Adoption of 2009-10 District Annual Budget 5.12 Approval of 2008-09 Supplemental Budget 5.13 Appointment of Designated Election Official 5.14 Approval of Call for Nominations – Board of Education Director Districts 5.15 Approval of Board Policy Revisions –

5.15.1 ACE – Non-Discrimination on the Basis of Disability 5.15.2 BE/BEA/BEB – Board Meetings 5.15.3 EBCA – Crisis Management 5.15.4 GBGM – Staff Family and Medical Leave

6.0 DISCUSSION ITEMS

6.1 2009 District Graduation Ceremonies Update 10 Minutes 6.2 Master Plan Committee Capacity Study Results 10 Minutes 6.3 Preliminary Reboundary and Facilities Utilization 30 Minutes 6.4 Monthly Financial Report – May 2009 Written Report

7.0 FUTURE AGENDA ITEMS AND REQUESTS FOR INFORMATION 8.0 ADJOURNMENT

ACTION ITEM 3.1

Approval of Meeting Minutes Date: June 17, 2009 Submitted by: Shana Garcia, Secretary to BOE Recommendation: That the Board approve the meeting minutes as written or

amended. The following minutes are attached for your review:

June 3, 2009 Regular Meeting June 4, 2009 Special Meeting June 8, 2009 Special Meeting

These minutes are not a transcription of what was said by each individual Board member rather they are recordings of what was done at the meeting [Robert’s Rules of Order, §47]. However, individual comments that were specifically requested to be included are noted under “For the Record.” For a full account of individual comments, a video recording of the meeting has been placed in the archive file and is available for board and public review.

THOMPSON SCHOOL DISTRICT R2-J Board of Education Regular Meeting Minutes

June 3, 2009

DINNER SESSION The Board of Education of the Thompson School District met June 3, 2009 at the District Administration Building, 800 South Taft Avenue, Loveland, Colorado. The Board of Education, joined by Dr. Cabrera, held a work session from 4:30 – 6:45 p.m. to interview eligible candidates for the vacant Director District D seat as follows: Hugh McKean, Leslie Young, Janet Limbeck, and Kevin Cooper. Board/Staff Discussion The following topics were discussed:

Qualifications/traits of each applicant Background/experience/perspective of each applicant

OPENING OF MEETING President Bill McCreary called the meeting to order at 7:02 p.m. Board Members Present: Dennis Breitbarth, Director District B Lola Johnson, Director District A Bill McCreary, Director District E Lucille Steiner, Director District C Karen Stockley, Director District G Marcia Venzke, Director District F Board Members Absent: Director District D - Vacant Thompson School District Staff Present: Dr. Ron Cabrera, Superintendent of Schools Mike Jones, Assistant Superintendent of Human Resources/School Support Lynn Langton, Executive Director of Student Achievement Services Luis Martinez, Executive Director of Human Resources Steve Towne, Executive Director of Business Services Shana Garcia, Assistant to Superintendent/Secretary to BOE The Board led the audience in the Pledge of Allegiance – Marcia Venzke read the Mission Statement. 2.0 ADOPTION OF AGENDA Action Item 5.2 Approval of Memorandum of Understanding with Thompson Education Association was pulled from the agenda. Modified information for Action Item 3.1 Approval of Minutes was provided to the Board. Lola Johnson moved to approve the agenda as amended. Lucille Steiner seconded.

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June 3, 2009

The motion carried by unanimous roll call vote: Dennis Breitbarth, yes; Lola Johnson, yes; Bill McCreary, yes; Lucille Steiner, yes; Karen Stockley, yes; Marcia Venzke, yes. 3.0 APPROVAL OF MINUTES Karen Stockley moved to approve the May 20, 2009 Regular Meeting minutes as modified. Dennis Breitbarth seconded. The motion carried by unanimous roll call vote: Dennis Breitbarth, yes; Lola Johnson, yes; Bill McCreary, yes; Lucille Steiner, yes; Karen Stockley, yes; Marcia Venzke, yes. 4.0 PUBLIC PARTICIPATION

4.1 Board and Superintendent Reports Dr. Cabrera reported on the following items:

Visited Mary Blair Elementary and Conrad Ball Middle Schools on the last day of classes, Friday, May 29

Attended five successful high school graduation ceremonies – Ferguson, Berthoud, Mountain View, Thompson Valley, Loveland High Schools

Scholarship monies distributed to District students exceeded $12.4 million Recognized Boettcher award winners: Berthoud High School Student -

Gabriel Buckley, Berthoud High School Teachers Jane Ballard and Jana Cline, Berthoud High School Principal Len Sherman

Shared a community member’s letter commended the District Grounds Department Staff for their professionalism

Introduced newly hired Walt Clark Middle School Principal Martha Gustafson and shared her background and educational information o Ms. Gustafson recognized the high quality of District/school staff

members and shared her alignment with the direction of the District related to student achievement goals

4.2 Introduction of Administrators and Teachers Lynn Langton recognized building administrators in the audience: Lamb Caro, Mary Boettcher, and District teachers in attendance. 4.3 Public Comments: None

5.0 ACTION ITEMS

5.1 Consent Agenda

5.1.1 Approval of Personnel Recommendations 5.1.2 Approval of Coaching Recommendations 5.1.3 Approval of Overnight Activity Requests – In-State 5.1.4 Approval of Gifts/Donations

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June 3, 2009

Lucille Steiner moved to approve the consent agenda. Karen Stockley seconded.

The motion carried by unanimous roll call vote: Dennis Breitbarth, yes; Lola Johnson, yes; Bill McCreary, yes; Lucille Steiner, yes; Karen Stockley, yes; Marcia Venzke, yes. 5.2 Approval of Memorandum of Understanding with Thompson

Education Association – PULLED FROM AGENDA

5.3 Approval of Ponderosa Elementary School Contractor Award

Bond Construction Management staff worked with Materials & Procurement staff to release an Invitation to Bid package to select a general contractor, from the District’s pre-qualified list, to construct the new Ponderosa Elementary School. The District selected five general contractors from the pre-qualified list to competitively bid on construction of the project. Four bids were received. Bid tabulation results were as follows: Golden Triangle Construction $8,877,697.00 Roche Constructors $9,016,600.00 Adolphson & Peterson Construction $9,037,200.00 RC Heath Construction $9,108,900.00 The total contract included accepted bid alternates of motorized window blackout shades, concrete paving at the bus loop drive, poured rubber landscape surfaces, landscaping and irrigation planting strips between parking areas, wireless audio system in classrooms, and installation of primary conduits and vault for Loveland Light and Power. All work will be performed as per contract documents and require insurance certificate and 100% performance bond. Funding for this project is part of the $90 million bond program approved by the voters in November 2005. Project completion is expected to be August 2010. The Bond Construction Team was present at the meeting to discuss overall construction of the project and answer any questions from the Board. Dennis Breitbarth moved that the Board approve the contract award for construction of Ponderosa Elementary School to Golden Triangle Construction for the total amount of $8,877,697. Lucille Steiner seconded. Board/Staff Discussion The following topics were discussed:

Bill McCreary reiterated his consistency in voting for all agenda items relating to Ponderosa Elementary

The motion carried by a 5-1 roll call vote: Dennis Breitbarth, yes; Lola Johnson, yes; Bill McCreary, no; Lucille Steiner, yes; Karen Stockley, yes; Marcia Venzke, yes.

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June 3, 2009

5.4 Approval of Literacy Interventions Purchase The District RtI Leadership Team spent time during the 2007-2008 and 2008-2009 school years reviewing research related to literacy interventions, taking stock of existing materials in the District and developing a plan to build capacity within buildings to provide research-based literacy supports to students who need supplemental instruction in this area. Schools were asked to submit intervention proposals for review before materials were purchased. Intervention proposals must contain the intervention requested, plan for service delivery including times and personnel and a Specific, Measurable, Attainable, Realistic, Timely (SMART) goal to reflect the expected outcome of the literacy intervention implementation at their site. 19 elementary schools, 3 middle schools and 1 high school have submitted their intervention proposals. Proposals were prioritized by buildings and they selected anywhere from 1 to 5 interventions that they would like to have available in their buildings. Proposals were reviewed and costs were attached and broken down between general, Title and special education. Professional development regarding the use of the literacy interventions is in place and will continue to be refined to meet the needs of those implementing the literacy interventions. Michelle Malvey, RTI TOSA, was present to answer questions Karen Stockley moved that the Board approve the purchase of literacy interventions. Marcia Venzke seconded. Board/Staff Discussion The following topics were discussed: Monetary division of purchases clarified – Stimulus funds utilized for special

education programs, funding for non special education programs will come from monies saved by social studies curriculum not being adopted in 08-09

Effects of postponed curriculum adoptions Overall curriculum budget – literacy intervention was identified by buildings as key

priority - best way to leverage funds at this time District funded one time expenses (professional development) vs. building funded

ongoing expenses (continuation of programs) The motion carried by unanimous roll call vote: Dennis Breitbarth, yes; Lola Johnson, yes; Bill McCreary, yes; Lucille Steiner, yes; Karen Stockley, yes; Marcia Venzke, yes.

6.0 DISCUSSION ITEMS

6.1 District Accreditation Process A goal of the District is to achieve a comprehensive quality education through improved school performance. To accomplish this, we need to become more data-driven and monitor schools through a systems approach. Our past accreditation process fails to adequately help us meet this goal. In the past, schools were accredited based solely on Adequate Yearly Progress status while ignoring the numerous systems that work together to create an effective school. Schools did not receive useful information that allowed for effective school improvement planning.

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June 3, 2009

Beginning in August of 2009, a new school level accreditation process will be implemented that incorporates accountability and monitoring beyond just Adequate Yearly Progress. This process provides useful feedback on the numerous systems that need to be present, aligned and working effectively to create a quality educational experience for all students. Through the new accreditation process we will be able to provide useful data for school planning and to better align all District planning processes (e.g. District Improvement Plan, Consolidated Grant Plan, Corrective Action Plan, School Effectiveness Plan). This has been a year long activity involving the analysis of past District processes, analysis of other Districts’ accreditation processes, and input from teachers, principals, directors, executive directors and the Superintendent to create and revise a new District process. Paul Bankes, Director of Assessment, was present to answer questions. Board/Staff Discussion The following topics were discussed: Parent survey availability (primarily standardized survey) Definition of robust learning/development of measurement rubric will occur in 09-

10 school year o Administration will collect data from buildings regarding robust learning and

cultural proficiencies and will evaluate at end of 09-10 school year Low AYP scores can be offset in other areas Scale scores adjusted periodically Content area expectations defined Achievement Gap percentages -building specific by sub group DAAC provides recommendation regarding school accreditation Discipline ratings – elementary still in discussion related to percentages Positive Behavior Support implementation clarified Accreditation plan is consistent with the direction of CDE Ensure accuracy of data – discuss often with principals and building staff members Student graduation rate/drop out rates clarified Hard baseline data will be established in August e.g. CSAP Board member concern – time commitment required to complete accreditation

report 6.2 Public Hearing – 2009-10 District Preliminary Budget The Board received the 2009-10 Preliminary Budget Proposal on the evening of May 20, 2009 in order to satisfy the statutory requirement of “submission at least 30 days prior to the beginning of the next fiscal year.” On May 28, 2009 a notice was published in various local newspapers indicating the following. The preliminary budget is on file at the administrative offices of the District and is available for inspection during reasonable business hours.

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Any person paying school taxes in the District may file or register an objection thereto at any time prior to its adoption. The Board of Education will consider adoption of the budget on June 17, 2009. Steve Towne was present to answer questions. Board/Staff Discussion The following topics were discussed:

Total revenues and expenditures – 16 funds total Expenditures in excess of revenues by approximately $27M – due to spend down

of Capital Projects Fund whose revenue source was the 2005 Bond proceeds 84% of District revenue comes from School Finance Act

o 09-10 PPOR $6853 Net new General Fund monies approximately $3.9M

$1.9M of these monies must be set aside until January 2010 at which time the State will determine if monies can be expended by District or must be returned to state

Federal stimulus monies include $2.7M in State Fiscal Stability Fund (2 year window) included in GF

monies $3.9M in IDEA and TITLE funding mechanisms (required to fund 27

month period) have specific spending requirements Inflationary cost increases - PERA rate increase, health/dental premium

increase, etc. Investments – all day kindergarten, 60 additional CPP slots, backfill of smaller

school fees, systems alignment budget, other investments Cost savings total $2.5M Staffing changes reviewed – full FTE allocation distributed to buildings based on

enrollment Ongoing compensation adjustments Balanced budget net of emergency reserves and prior to one time spending One time spending of Reserves for compensation and additional FTE Projected budget includes full TABOR, Emergency and Board Policy Reserves 2009-10 Student Achievement Services budget amount lower

o Due to one time spending in 2008-09 for math curriculum adoption Board member concern related to no funding for middle school SRO Board member concern related to ensuring funding continuation of LISA

program supervision and oversight LHS pool costs clarified

Audience Participation

None 6.3 2009-10 District Accountability Advisory Committee Charges A written report was submitted to the Board regarding the 2009-10 DAAC Charges. Lynn Langton and Joe Clark, DAAC chairperson, were present to answer questions.

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Board/Staff Discussion The following topics were discussed:

Math implementation process – ensure truly balanced math program Diversity of Advanced Placement opportunities – ensure recruitment and

accessibility for minority students in District Focus schools attendance – collaborate with District Diversity Council to assist

minority students with attendance at focus schools outside of attendance area Diversity Council working to recruit diverse leadership Development of critical thinking skills to avoid intimidation at middle school

level and promotion of post secondary opportunities for minority students

6.4 Master Plan Committee Capacity Study Results A written report was submitted to the Board regarding the Master Plan Committee capacity study results. Kate Browne, Planning Specialist, was present to answer questions. Board/Staff Discussion The following topics were discussed:

Finalization of report timeline Six months notice to community regarding re-boundary decisions Utilization levels at high schools over capacity may be addressed by re-boundary Capacity of District as a whole including pull-out programs and special needs

classrooms Stable number of 550 students in building clarified (represented final number

related to multipliers) Capacity based on square footage would cost money and staff – most existing

buildings not in compliance with State educational specifications Impact of all day kindergarten on classroom usage Board members requested staff return with advantages/disadvantages of four

scenarios presented and recommendation at June 17, 2009 Regular Meeting

6.5 2009-10 District Master Plan A written report was submitted to the Board regarding the 2009-10 Master Plan. Board/Staff Discussion The following topics were discussed:

Board members thanked committee members for hard work and efficiency

6.6 2008-09 Diversity Council Update A written report was submitted to the Board regarding the 2008-09 Diversity Council update. Maria Gabriel, Diversity and Equity Coordinator, was present to answer questions. Board/Staff Discussion The following topics were discussed:

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Data related to intercultural responsiveness Tool to assess culture of schools – cultural proficiency will be included in

accreditation requirements

6.7 2009-10 District Employee Vendors A written report was submitted to the Board regarding the 2009-10 District employee vendors. Traci Burtnett, Materials and Procurement Director, was present to answer questions. Board/Staff Discussion The following topics were discussed:

Clarified process of reviewing vendors and seeking Board approval 6.8 Berthoud High School & Turner Middle School Replacement Stage

Curtains A written report was submitted to the Board regarding the Berthoud High School & Turner Middle School replacement stage curtains. 6.9 Berthoud High School Tennis Courts Construction & Reconfiguration

of Irrigation Pond A written report was submitted to the Board regarding the Berthoud High School tennis courts construction and reconfiguration of the irrigation pond. 6.10 2009-10 Calendar Variance – Middle School

A written report was submitted to the Board regarding the 2009-10 calendar variance for middle school. Lynn Langton was present to answer questions. Board/Staff Discussion The following topics were discussed:

District in compliance with statutory requirements related to hours of attendance for middle school students

6.11 Purchase of Distance Learning Equipment

A written report was submitted to the Board regarding the purchase of Distance Learning equipment. Wes Fothergill was present to answer questions. Board/Staff Discussion The following topics were discussed:

Difference between Accordant Learning Services software and equipment and Distance Learning equipment clarified

On way system – not interactive Capable of being utilized at any building in District – intended for Spanish

distance learning at elementary level Instructor is located in Administration Building Classroom 10

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6.12 Monthly Financial Report – April 2009

A written report was submitted to the Board regarding the April 2009 monthly financial report. 6.13 2009-10 Planning Calendar

A written report was submitted to the Board regarding the 2009-10 planning calendar. Board/Staff Discussion The following topics were discussed:

Planning calendar intended to be working document in constant revision – forecast upcoming events for Board meetings

Board members suggested the following changes o Change re-boundary discussion to November, change Calendar Committee

update to later in year o Add update on Special Education reorganization, update on Wellness grant,

quarterly review of Superintendent/Board goals, option/focus schools discussion

6.14 Board Policy Revisions – ACE – Non-Discrimination on the Basis of

Disability; BE/BEA/BEB – Board Meetings; EBCA – Crisis Management; GBGM – Staff Family and Medical Leave

These policy revisions represented alignment with District practice, procedure, and statutory revision from the 2009 legislative session. Dennis Rastatter, Director of Student Outreach, was present to answer questions. Board/Staff Discussion The following topics were discussed:

BE/BEA/BEB - Add verbiage for clarity around audio recordings EBCA – Deletion of EBCA-R in alignment with law

7.0 FUTURE AGENDA ITEMS AND REQUESTS FOR INFORMATION None

8.0 ADJOURNMENT Marcia Venzke moved to adjourn the meeting. Dennis Breitbarth seconded. The motion carried by unanimous consent at 8:52 P.M. Respectfully Submitted, Bill McCreary, President, Board of Education Lucille Steiner, Secretary for the Board of Education Shana Garcia, Secretary to Board of Education

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June 3, 2009

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Read and approved or corrected and approved on_____________.

THOMPSON SCHOOL DISTRICT R2-J Board of Education Special Meeting Minutes

June 4, 2009

The Board of Education of the Thompson School District met June 4, 2009 at the District Administration Building, 800 South Taft Avenue, Loveland, Colorado. OPENING OF MEETING President Bill McCreary called the Special Meeting to order at 4:22 P.M. Board Members Present: Dennis Breitbarth, Director District B Lola Johnson, Director District A Bill McCreary, Director District E Lucille Steiner, Director District C Karen Stockley, Director District G Marcia Venzke, Director District F Board Members Absent: Director District D - Vacant EXECUTIVE SESION Lucille Steiner moved to convene to Executive Session to discuss a Personnel Item (Superintendent’s Evaluation) as defined in C.R.S. § 24-6-402(4)(f). Lola Johnson seconded. The motion carried by unanimous roll call vote: Dennis Breitbarth, yes; Lola Johnson, yes; Bill McCreary, yes; Lucille Steiner, yes; Karen Stockley, yes; Marcia Venzke, yes. Present in Executive Session: Dennis Breitbarth, Lola Johnson, Bill McCreary, Lucille Steiner, Karen Stockley, and Marcia Venzke. The Executive Session began at 4:23 P.M. Lola Johnson moved to adjourn from Executive Session. Dennis Breitbarth seconded. The motion carried by unanimous roll call vote: Dennis Breitbarth, yes; Lola Johnson, yes; Bill McCreary, yes; Lucille Steiner, yes; Karen Stockley, yes; Marcia Venzke, yes. Executive Session adjourned at 6:26 P.M. ADJOURNMENT Bill McCreary moved to adjourn the Special Meeting. Karen Stockley seconded. The motion carried by unanimous consent at 6:27 P.M. Respectfully submitted, Lucille Steiner, Secretary for the Board of Education Shana Garcia, Assistant Secretary to Board of Education Read and approved or corrected and approved on_____________.

ACTION ITEM 5.1

Approval of Consent Agenda Date: June 17, 2009 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Recommendation: That the Board approve the consent agenda as outlined below.

5.1.1 Approval of Personnel Recommendations 5.1.2 Approval of Fundraising Activities 5.1.3 Approval of Overnight Activity Requests – In-State 5.1.4 Approval of Gifts/Donations

LICENSED PERSONNEL RECOMMENDATIONS June 17, 2009

Separations Name: David Lloyd Assignment: Science Teacher – Turner Middle School Type Appointment: Non-Probationary Reason: Resignation Effective Date: May 29, 2009 Transfer Name: Janet Fuerniss Assignment: Science Teacher – Turner Middle School Currently – Science Teacher - Conrad Ball Middle School Type Appointment: Non- Probationary Reason: Replacing – David Lloyd Effective Date: August 10, 2009 Increased/Decreases Appointments Name: William Hordinski Assignment: Music Teacher – 50% - Cottonwood Plains/Ivy Stockwell Elementaries Currently – Music Teacher - 46% - Cottonwood Plains/Ivy Stockwell Elementaries Type Appointment: Temporary Reason: Additional Position Effective Dates: August 10, 2009 – May 21, 2010 Name: Melissa Kimball Assignment: Social Worker - 100% – Monroe Elementary Currently – Social Worker - 60%– Monroe Elementary Type Appointment: Non-Probationary Reason: Additional Position Effective Date: August 10, 2009 Other Assignment Changes Name: Amy Pett Assignment: Second Grade Teacher/Academic Intervention Specialist – Winona Elementary Currently – Second Grade Teacher – Winona Elementary Type Appointment: Non-Probationary Reason: Additional Position Effective Date: August 10, 2009 Name: Christine Steele Assignment: Third Grade Teacher – B. F. Kitchen Elementary Currently – Fifth Teacher – B. F. Kitchen Elementary Type Appointment: Probationary Reason: Change in Assignment Effective Date: August 10, 2009 Name: Melissa Workman Assignment: Third Grade Teacher/Academic Intervention Specialist – Namaqua Elementary Currently – Fourth Grade Teacher – Namaqua Elementary Type Appointment: Probationary Reason: Change in Assignment Effective Date: August 10, 2009 New Appointments Name: Lisa Brady Assignment: Fifth Grade Teacher – Berthoud Elementary Type Appointment: Probationary Reason: Additional Position Effective Date: May 29, 2009

LICENSED PERSONNEL RECOMMENDATIONS (continued) June 17, 2009

New Appointments (continued) Name: Dana Brungardt Assignment: Kindergarten Teacher -50% - B. F. Kitchen Type Appointment: Temporary Reason: Additional Position Effective Dates: August 10, 2009 – May 21, 2010 Name: Sarah Daniels Assignment: Gifted and Talented Counselor/School to Career Coordinator – Loveland High School Type Appointment: Probationary Reason: Replacing – Brett Cain Effective Date: August 10, 2009 Name: Dirk Habig Assignment: Academic Intervention Specialist – Thompson Valley High School Type Appointment: Temporary Reason: Rehire- Non-Renewal Effective Dates: August 10, 2009 – May 21, 2010 Name: Brian Hilt Assignment: Academic Intervention Specialist – Conrad Ball Middle School Type Appointment: Temporary Reason: Replacing – Mary Higgins Effective Dates: August 10, 2009 – May 21, 2010 Name: Jessica Johnson Assignment: Second Grade Teacher – Winona Elementary Type Appointment: Probationary Reason: Replacing – Lanie Conroy Effective Date: August 10, 2009 Name: Matthew Jones Assignment: English Teacher – Loveland High School Type Appointment: Probationary Reason: Replacing – Jessica Danowski Effective Date: August 10, 2009 Name: Tiffany Kile Assignment: Fourth Grade Teacher - Berthoud Elementary Type Appointment: Temporary Reason: Additional Position Effective Dates: May 29, 2009 – May 21, 2010 Name: Shirley Martinson Assignment: Mathematics Teacher – 45% - Thompson Valley High School Type Appointment: Temporary Reason: Additional Position Effective Dates: May 29, 2009 – May 21, 2010 Name: Karlee Maitland Assignment: Fifth Grade Teacher – Winona Elementary Type Appointment: Probationary Reason: Additional Position Effective Date: August 10, 2009 Name: Solomon Miller Assignment: Industrial Technology Teacher/Academic Intervention Specialist Teacher – Walt Clark

Middle School Type Appointment: Probationary Reason: Replacing – Herbert Beaven III Effective Date: May 29, 2009


New Appointments (continued) Name: Denise Morrison-Olson Assignment: Literacy Teacher – 50% – Centennial Elementary Type Appointment: Temporary Reason: Rehire - Additional Position Effective Dates: August 10, 2009 – May 21, 2010 Name: Sarah Perkins Assignment: Academic Intervention Specialist/ELA Teacher - Truscott Elementary Type Appointment: Temporary Reason: Additional Position Effective Dates: May 29, 2009 – May 21, 2010 Name: Margaret Rosborough Assignment: Literacy Teacher - 48% – Coyote Ridge Elementary Type Appointment: Temporary Reason: Rehire – Non-Renewal Effective Dates: August 10, 2009 – May 21, 2010 Name: Cheryl Stewart-Douglas Assignment: Speech Language Specialist – 60% – Stansberry Elementary Type Appointment: Temporary Reason: Rehired – Non-Renewal Effective Dates: August 10, 2009 – May 21, 2010 Name: Michele Strough Assignment: First Grade Teacher – Winona Elementary Type Appointment: Probationary Reason: Rehire – Non-Renewal Effective Date: August 10, 2009 Name: April Swann Clough Assignment: Social Worker – District Wide Type Appointment: Probationary Reason: Additional Position Effective Date: August 10, 2009 Name: Jennifer Von Lintel Assignment: School Counselor - 50% – B. F. Kitchen Elementary Type Appointment: Probationary Reason: Replacing – Regan Findling Effective Date: August 10, 2009 Name: Karen Zachary Assignment: Academic Intervention Specialist/Literacy Teacher – Truscott Elementary Type Appointment: Temporary Reason: Additional Position Effective Dates: August 10, 2009 – May 21, 2010


New Appointments (continued)

Substitute Teachers

Patricia Gladura Raymond Hale Amy Huckaby Lynn Keber Mary Magruder Denise Mayer Craig McGiffin Rachel Moore Allison Ricks Carol Wild Richard Wolny

Extended School Year – Licensed Staff

Margaret Benedict Sara Bickel Rhonda Buck Kimberly Carson Christina Cater Marsha Dorr Krista Fredrick Nichole Fuller Ericka Griess Deborah Hartman Brian Inman Robin Ivy Robert Jantzen Beth Johnson Dawn Kopman Deborah LePera Dondi Major Kathy Mowbry Brad Nelson Kristen Pierson Lorr Quinn Amy Rozier Nicole Russell Raechelle Salas Taryn Sponberg Elizabeth Streck DeeAnn Wilson

Summer School – Regular Education – Licensed Staff

Susan Campagna Lisa Conklin Joseph Duarte Michael Felton Christina Gasaway Korren Gonzales Corrina Hotra Patricia Klumpp Theresa McCarthy Jennifer Morton Scott Rohrbouck William Sherman Brian Smela

Extra Help/Seniors Offering Service

Jean Kenny

CLASSIFIED PERSONNEL RECOMMENDATIONS

June 17, 2009 Separations Name: Dana Brungardt Assignment: School Technology Facilitator – 80% - BF Kitchen Elementary Type Appointment: Regular Effective Date: May 29, 2009 Name: Sheryl Champ Assignment: Paraprofessional – Transition – Community Connections Type Appointment: Regular Effective Date: May 29, 2009 Name: Diana Diedeker Assignment: Paraprofessional – Special Needs – Carrie Martin Elementary Type Appointment: Regular Effective Date: May 29, 2009 Name: Hilda Finch Assignment: Faculty Assistant – Berthoud Elementary Type Appointment: Regular Effective Date: May 29, 2009 Name: Theresa Jones Assignment: Paraprofessional – Early Childhood Family Service Provider – Edmondson Early

Childhood Type Appointment: Regular Effective Date: May 29, 2009 Name: Tom Krening Assignment: Custodian – Loveland High School Type Appointment: Regular Effective Date: June 1, 2009 Increased/Decreased Appointment Name: Maia Mattise-Lorenzen Assignment: Faculty Assistant – 70% - Berthoud Elementary

Currently – Faculty Assistant – 50% - Berthoud Elementary Elementary Type Appointment: Regular Reason: Replacing – Hilda Finch Effective Date: August 10, 2009 Transfers Name: Yolanda Back Assignment: Custodian – Thompson Valley High School Currently – NS Aide – Thompson Valley High School Type Appointment: Regular Reason: Replacing – Luyen Le Effective Date: June 2, 2009 Name: Lissa Buckley Assignment: NS Satellite Kitchen Manager – Winona Elementary Currently – NS Manager Trainee – Nutrition Services Type Appointment: Regular Reason: Replacing – Natalie Eckelman Effective Date: August 13, 2009 Name: Susana Cleaveland Assignment: Library Media Assistant, Secondary – Lucile Erwin Middle School Currently – Faculty Assistant – Lucile Erwin Middle School Type Appointment: Regular Reason: Replacing – Alexander Wild Effective Date: August 10, 2009

CLASSIFIED PERSONNEL RECOMMENDATIONS (continued) June 17, 2009

Transfers (continued) Name: Renee Denning Assignment: Data Technician – Student Data – Learning Services Currently –Accounting Technician – Student Achievement Services Type Appointment: Regular Reason: New Position Effective Date: July 1, 2009 Name: Bradley Hahn Assignment: Lead Custodian, High School – Berthoud High School Currently – Lead Custodian, Elementary – Monroe Elementary Type Appointment: Regular Reason: Replacing – James Kissell Effective Date: June 1, 2009 Name: Caryl Heersink Assignment: Paraprofessional – Transition – Community Connections Currently – Library Media Assistant, Secondary – Bill Reed Middle School Type Appointment: Regular Reason: Replacing – Sheryl Champ Effective Date: August 13, 2009 Name: RuthAnn Wofford Assignment: Secretary, Department/Director – Administration Building Currently – Receptionist – Administration Building Type Appointment: Regular Reason: Replacing – Nancy Baranczyk Effective Date: July 1, 2009 Other Assignment Changes Name: Jane Askham Assignment: Classroom Aide – Intensive Reading – 48% - Namaqua Elementary Type Appointment: Temporary Reason: Rehire – Annual Reposting of Position Effective Dates: August 13, 2009 – May 21, 2010 Name: Ernestine Bierbaum Assignment: Classroom Aide – Intensive Reading – 48% - Namaqua Elementary Type Appointment: Temporary Reason: Rehire – Annual Reposting of Position Effective Dates: August 13, 2009 – May 21, 2010 Name: Barbara Bitner Assignment: Classroom Aide – Resource – 50% - Walt Clark Middle School Type Appointment: Temporary Reason: Rehire – Annual Reposting of Position Effective Dates: August 13, 2009 – May 21, 2010 Name: Marlene Burbach Assignment: Classroom Aide – Intensive Reading – 48% - Namaqua Elementary Type Appointment: Temporary Reason: Rehire – Annual Reposting of Position Effective Dates: August 13, 2009 – May 21, 2010


Other Assignment Changes (continued) Name: Paul Hume Assignment: Prevention Specialist – Parent Outreach – Bill Reed Middle School/District Wide Type Appointment: Temporary Reason: Rehire – Position Contingent Upon Funding Effective Dates: August 13, 2009 – May 21, 2010 Name: Gloria Major Assignment: Prevention Specialist – Parent Outreach – District Wide Type Appointment: Temporary Reason: Rehire – Position Contingent Upon Funding Effective Dates: August 13, 2009 – May 21, 2010 Name: Linda Mallory Assignment: Classroom Aide – Resource – Loveland High School Type Appointment: Temporary Reason: Rehire – Annual Reposting of Position Effective Dates: August 13, 2009 – May 21, 2010 Name: Toni Mulroy Assignment: Classroom Aide – Intensive Reading – Mary Blair Elementary Type Appointment: Temporary Reason: Rehire – Annual Reposting of Position Effective Dates: August 13, 2009 – May 21, 2010 Name: Michelle Myers Assignment: Prevention Specialist – Parent Outreach – District Wide Type Appointment: Temporary Reason: Rehire – Position Contingent Upon Funding Effective Dates: August 13, 2009 – May 21, 2010 Name: Kimberly Sinning Assignment: Intensive Reading Site Coordinator – Mary Blair Elementary Type Appointment: Temporary Reason: Rehire – Annual Reposting of Position Effective Dates: August 13, 2009 – May 21, 2010 Name: Hannah Vetorino Assignment: Paraprofessional – Special Needs – 55% - Turner Middle School Type Appointment: Temporary Reason: Rehire – Annual Reposting of Position Effective Dates: August 13, 2009 – May 21, 2010 Name: Breea Wright Assignment: Classroom Aide – Intensive Reading – Mary Blair Elementary Type Appointment: Temporary Reason: Rehire – Annual Reposting of Position Effective Dates: August 13, 2009 – May 21, 2010 New Assignments Name: Jennifer Boettcher Assignment: Custodian – Thompson Valley High School Type Appointment: Regular Reason: Replacing – Thanh Binh Nguyen Effective Date: June 1, 2009 Name: Janice Long Assignment: Classroom Aide – Intensive Reading – 48% - Namaqua Elementary Type Appointment: Temporary Reason: Additional Position Effective Dates: August 13, 2009 – May 21, 2010


New Appointments (continued) Name: Erica Smith Assignment: Paraprofessional – Special Needs – 60% - Mountain View High School Type Appointment: Temporary Reason: Additional Position Effective Dates: August 13, 2009 – May 21, 2010



Summer Help – Grounds

Robert Graham

Pool Help Kelly Eckelkamp Scott McCrady Cassy Miller Haylee Miller Brittany Whitham

Migrant Summer School Joana Campos Laura Montgomery

Extra Hours/Extra Help - ISTS Bethany Buchner

Extended School Year

Harriet Barclay Sara Bickel Ellen Bozzell Candice Coleman Stephanie Cruz Terri Brewer Patricia Folse Patricia Friar Jill Giefer Tresa Giroux Lori Graves Rebecca Hatch Jennifer Johnson Lorri Jones Deb Keating Kandis King Victoria Knutsen Dawn Kopman Shannon Lacy Jessica Laleo Stacey Lopez Coleen Lyman Dondi Major Paul Masterson Tara McGibben Suzanne Muller Sierre Mullin Julie Nauss Terry Norman Kirstin Richardson Marcie Rollison Theresa Romig Jenara Seeley Michael Shea Kathy Shuler Erica Smith Angela Spradlin Lianna Tallent Susan Yessen

Secondary Regular Education Summer School Tami Apodaca Christine Bebout Elaine Cordova

CLASSIFIED PERSONNEL RECOMMENDATIONS (continued)

June 17, 2009


SLIRP Coaches Mary Askham Morgan Bierbaum Kyle Burbach Madeline Burbach Sharon Cochenet Gina Futch Monica Gonzalez Janice Hooper Carlynn Korsh Janice Long Sarah Mandos Rebecca Mendoza Kelby Mulroy Shebly Perrin Brianna Svendsen Leah Stratton Lindsay Stump

ACTION ITEM 5.1.2

Approval of Fundraising Activities Date: June 17, 2009 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Lynn Langton, Student Achievement Services Recommendation: That the Board approve the proposed fundraising activities listed

below. Group: TVHS Football Sponsor(s): Brian Inman Start Date: 8/17/09 Product: Discount Cards Estimated Revenue: $5000.00 Use: Additional football equipment Description of Product: Selling a discount card with multiple places to use. Group: TVHS Football Sponsor(s): Brian Inman Start Date: 7/1/09 Product: Letters to Businesses Estimated Revenue: $2000.00 Use: Additional football equipment Description of Product: Send letters asking for donations from local businesses.

ACTION ITEM 5.1.3

Approval of Overnight Activity Requests – In-State Date: June 17, 2009 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Lynn Langton, Student Achievement Services Recommendation: That the Board approve the overnight in-state activity requests

listed below.

School/Program: Mountain View High School Activity: Student Council Date: 10/10/09 – 10/12/09 Location: Estes Park Number of Students: 35 Sponsor(s): Janet Burgueno Financing: $90/student, scholarships available Description: This is a leadership retreat. Students will establish team

bonding and work on fall activities for the 2009-10 school year.

School/Program: Loveland High School Activity: German 4 & 5 Date: 1/21/10 – 1/23/10 Location: Estes Park Number of Students: 12 Sponsor(s): Kendra Omlid Financing: $100/student, fundraising and limited scholarships

available Description: Students will participate in various activities in German

with the objective of speaking only German and improving communicative competence.

ACTION ITEM 5.1.4

Approval of Public Gifts/Donations

Date: June 17, 2009 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Recommendation: That the Board approve the following gifts/donations and

authorize letters of appreciation be sent to each donor.

RECIPIENT DONATION DONATOR Cottonwood Plains Elementary

Document Cameras and Projectors

Cottonwood Plains PTA 525 Turman Drive Fort Collins, CO 80525

Classified Staff Welcome Back Committee

$500.00 to pay for supplies for the 5/13/09 Ice Cream Social

PDS-Xerox 4114 Timberline Road Fort Collins, CO 80525

ACTION ITEM 5.2

Approval of Memorandum of Understanding (MOU) with Thompson Education Association (TEA)

Date: June 17, 2009 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Luis Martinez, Executive Director of Human Resources Recommendation: That the Board approve the 2009-10 MOU with TEA. Annually, the Negotiations team, comprised of Administration representatives, Board of Education members, and Thompson Education Association representatives, meet to discuss and approve the Memorandum of Understanding between the District and the TEA, including compensation and/or benefit adjustments. In addition, Administration representatives meet and confer with representatives from the Classified Staff and Administrative/Professional/Technical groups within the District to discuss comparable compensation and/or benefit adjustments. Based on the 2009 Negotiations process and the teachers’ ratification of the MOU, it is recommended that the Board take action. Luis Martinez will be present to answer questions.

ACTION ITEM 5.3

Approval of 2009-2010 District Accountability Advisory Committee Charges

Date: June 17, 2009 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Lynn Langton, Student Achievement Services Recommendation: That the Board approve the DAAC charges for 2009-2010. The following are proposed DAAC charges for the 2009-2010 school year:

1. Accredit and monitor schools. 2. Monitor the 2009 implementation progress for Response to Intervention (RtI). 3. Advise the Board of matters relating to budget including input from the Long Range

Funding Priorities process. 4. Monitor recruitment and accessibility of minorities in advanced placement

opportunities. 5. Monitor the literacy curriculum implementation as the focus moves from literacy to

math. 6. Monitor the 2009 math implementation progress especially in the areas of staff training

and individual school support. This agenda item was discussed at the June 3, 2009 Board Meeting.

ACTION ITEM 5.4

Approval of 2009-10 District Master Plan Date: June 17, 2009 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Mike Jones, Assistant Superintendent of HR & School Support Recommendation: That the Board approve the 2009-10 District Master Plan. __________________________________________________________________ The Board of Education for the Thompson R2-J School District created a Master Plan Committee (MPC) in 1995. The charge of this group was, and still is, to provide an ongoing assessment of school facility conditions. An annual master plan is the result of this group's study and findings. Master Plan 2009/10 is the fourteenth edition produced by the MPC and is intended to provide the planning foundation for the 2009/2010 school year. This agenda item was discussed at the June 3, 2009 Board Meeting. Kate Browne, MPC Facilitator, will be present to answer questions.

ACTION ITEM 5.5

Approval of 2009-10 District Employee Vendors Date: June 17, 2009 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Steve Towne, Chief Financial Officer Recommendation: That the Board approve the District employees and employee-owned

businesses identified below as authorized District vendors through June 30, 2010.

__________________________________________________________________ Board purchasing policy DJ/DJD states that “No employee and no firm owned in whole or in part by any employee, will be allowed to sell to the District or to students of the District, goods or services of any kind without the expressed prior consent of the Board.” According to this policy, employee-owned business transactions are prohibited without the expressed prior approval of the Board. The policy was written to prevent a conflict of interest or perceived conflict of interest situation. In order to maintain compliance with this purchasing policy, the Board approved in November 2003 a process that requires District employees and employee owned businesses to request permission in writing to sell goods or services to the District and have prior approval of the Board as an authorized District vendor through the current fiscal year. Some schools are requesting the opportunity to continue to purchase items or services from these vendors because of the quality, service and pricing being offered. In order to comply with Board policy, we request the Board approve the following businesses identified below as authorized District vendors through June 30, 2010: Vendor ID Company Name Product/Service District Employee V000537 All American Athletics Sportswear & Embroidery Devin Anderson-LHS V014044 DC Sound A/V & Electronics Equipment Don Cochran-ISTS V002874 D&D Striping Asphalt Striping Diane Tuhoski-Brown-Transp V012116 DAA Studios Screenprinting Sally Wright-NES V018665 Tom Kliegl Advertising Promotion Products Christine Kliegl-SPED V012090 BackBone Special Event Ctr. Meeting Facilities MaryEllen Wild-LEMS V001283 Sneakers Athletic Retail Barb Ramsay-EC V021787 Line Up Ink Promotional Screenprinting Bryon Rutherford-TVHS Coach V000046 Browne & Browne Travel Reservations/Booking Kate Browne-Planning V030152 Ink on Stuff Screen/Pad Printing Delaine Holdeman-TES V003645 Artistic Balloons Balloons Patricia Connelly-WCMS These employees and businesses are recommended for approval after Purchasing Department staff have reviewed the requests for permission to do business with the District and determined the nature of the proposed transactions assist in supporting the goals of the District. All purchases from Board-approved employees must meet the District’s competitive bid guidelines and/or be accepted through a discount pricing agreement accessible for use District-wide. The Purchasing Department will review requests by the schools or departments for these purchases. The employee’s proposed pricing or quotation must be determined to be acceptable in the best interest of the District. Attachment A is a comprehensive report listing the employee owned businesses requesting approval to do business with the District as an authorized vendor through the 2009-10 fiscal year. This report also includes the total amount of sales occurring during the prior fiscal years. Written notice will be sent to the employee of the Board’s action.

ATTACHMENT A

Employee Vendor Sales Volume Report

Vendor ID Company Name 2007-08 Sales Volume 2008-09 Sales Volume V000537 All American Athletics $ 4,757.15 $ 1,896.00 V014044 DC Sound $ 15,388.90 $ 2,576.95 V002874 D&D Striping $ 4,268.10 $ 1,320.00 V018665 Tom Kliegl Advertising $ 3,799.20 $ 4,596.75 V012116 DAA Studios $ .00 $ 1,138.00 V012090 BackBone Special Event Ctr $ 520.00 $ 770.00 V001283 Sneakers $ 17,909.50 $ 7,972.40 V021787 Line Up Ink Promotional $ 505.50 $ 3,092.90 V000046 Browne & Browne Travel $ .00 $ .00 V030152 Ink on Stuff $ .00 $ 161.00 V003645 Artistic Balloons $ 74.80 $ .00

ACTION ITEM 5.6

Approval of District Accreditation Process

Date: June 17, 2009 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Lynn Langton, Student Achievement Services Recommendation: That the Board approve the new District Accreditation process. A goal of our District is to achieve a comprehensive quality education through improved school performance. To accomplish this we need to become more data-driven and monitor schools through a systems approach. Our past accreditation process fails to adequately help us meet this goal. In the past, schools were accredited based solely on Adequate Yearly Progress status while ignoring the numerous systems that work together to create an effective school. Schools did not receive useful information that allowed for effective school improvement planning. Beginning in August of 2009, a new school level accreditation process will be implemented that incorporates accountability and monitoring beyond just Adequate Yearly Progress. This process provides useful feedback on the numerous systems that need to be present, aligned and working effectively to create a quality educational experience for all students. Through our new accreditation process we will be able to provide useful data for school planning and to better align all our District planning processes (e.g. District Improvement Plan, Consolidated Grant Plan, Corrective Action Plan, School Effectiveness Plan). This has been a year long activity involving the analysis of our past process and analysis of other district’s accreditation processes, and then creating and revising a new process for our District based on input from teachers, principals, directors, executive directors and the Superintendent. This agenda item was discussed at the June 3, 2009 Board Meeting.

ACTION ITEM 5.7

Approval of Consolidated Federal Education Grants/Title Programs Date: June 17, 2009 Submitted by: Ron Cabrera, Ph. D., Superintendent of Schools Lynn Langton, Student Achievement Services Recommendation: That the Board approve allocation of the previously approved

Federal Education Grants/Title Program funds as listed on the attachments.

Approval of the allocation of previously approved Federal Education Grants/Title Program funds is requested. Plans outlining the allocation of these funds were reviewed and discussed at the June 8, 2009 Board Study Session.

Rubric for Reviewing the NCLB Consolidated Application (2009-10)

Title I, Part A 1

Title I, Part A: Improving the Academic Achievement of the Disadvantaged

Required Element Does not meet requirements Meets requirements Exceeds requirements

#1: Identifying Students

For each school being served under Title I, Part A (including non-public and charter schools):

• Identify the criteria (including the specific assessments) used for selecting students for participation in the Title I, Part A program (Targeted Assistance Programs);

OR

• Describe the process (including the specific screening assessments used) for identifying students at risk of not meeting academic achievement standards in reading and math (Schoolwide Programs).

For both types of programs, include a description of student academic progress-monitoring assessments and indicators, in addition to state assessments, used to:

- Determine progress made toward meeting the State student academic achievement standards

- Determine revisions to instruction / interventions

The criteria and/or process for identifying students is not included or is unclear.

The criteria and/or process for identifying students is clearly described for all schools being served under Title I, Part A and includes a list of the specific reading and math assessments that are being used.

NA


Title I, Part A 2



#2: Educational Program


• Describe the additional educational assistance that will be provided to students identified as in need of help to meet standards in reading and math.

• List the scientifically-based research instructional strategies and materials that will be funded by Title to address identified needs of students. If student needs differ by school (including non-public and charter schools), provide information on the instructional strategies and materials for each school. Explain how instructional strategies and materials are chosen.

• Describe any plans to offer before school, after school, summer school, extended day or year programs. Identify the needs that these programs are designed to address.

• Describe how funds will be used, if at all, to support preschool programs.

• Identify any items from the budget being used to support this element.

Description of program and services is vague. Instructional strategies and materials are not research-based.

Description of budget items is not provided or budget items do not correlate with the description of the program and services.

A description of the program and services funded by Title I is provided for all participating schools and includes a discussion of when those services will be provided and by whom.

Needs of students are clearly defined and the list of the research-based instructional strategies and materials that will be used to address those needs is included.

If student needs differ by school (including non-public and charter schools), information on the instructional strategies and materials for each school is provided.

Plans for before school, after school, or summer school programs are clearly based on student needs.

A description of any budget items is provided and references the specific lines from the budget sheet. Budget items are clearly tied to the described program and services.

A thorough and clear description of the program and services funded by Title I is provided for all schools, including when the services will be provided and by whom. The instructional strategies and materials are research-based and are clearly designed to address the identified needs of students in each school (including non-public and charter schools).

Plans for before school, after school, or summer school programs are clearly based on student needs.

A description of any budget items is provided and references the specific lines from the budget sheet. Budget items are clearly tied to the described program and services.


Title I, Part A 3



#3: Evaluation Plan


• Describe the process that is in place for monitoring the effectiveness of the program as a whole as well as the progress of each individual student in the program.

• Identify the steps taken when students are not making progress.

• Identify actions the LEA will take to assist low-achieving schools identified as in need of improvement.

No process is in place for monitoring the effectiveness of the program or individual student progress.

There is a process in place for monitoring the effectiveness of the program as a whole as well as the progress of each individual student in the program.

LEA has a plan to assist low-achieving schools identified as in need of improvement.

There is a clear description of how the overall effectiveness of the program is evaluated. The plan includes a description of when students will be included in the program and at what point they are determined to no longer need services.

There is a clear plan in place to provide additional, and different, services for students who are not making adequate progress

There is a clear plan in place to provide assistance to low-achieving schools identified as in need of improvement.

#4: Professional Development


• Describe the high-quality professional development activities that will be implemented in support of the research-based strategies.

• Identify the specific needs that will be addressed by the PD.

• Provide a description of any associated budget items.

Professional development does not meet the definition of high-quality PD and/or is not directly tied to identified needs. Description of budget items is not provided.

Professional development meets the definition of high-quality PD and is tied to the identified needs.

Exact budget amounts are included and reference the specific lines from the budget sheet. Budget items are clearly tied to the described professional development plan.

Professional development is part of an overall district and/or school plan driven by identified needs. PD is high-quality, job-embedded and sustained and is clearly intended to address identified instructional weaknesses..

Exact budget amounts are included and reference the specific lines from the budget sheet. Budget items are clearly tied to the described professional development plan.


Title I, Part A 4



#5: Parental Involvement


• Describe how effective parent involvement activities will be planned and implemented.

• Explain how these activities coordinate with and are integrated into programs developed to address identified student needs.


Effective parental involvement activities are not in place. There is no plan to coordinate and integrate parental involvement activities to address identified needs.

Description of budget items is not provided or budget does not correlate with description of the parental involvement activities.

Effective parental involvement activities are implemented and integrated into programs developed to address identified student needs.

A description of any budget items is included and references the specific lines from the budget sheet. Budget items are clearly tied to the described parental involvement activities.

Effective parental involvement activities are implemented, integrated into programs developed to address identified student needs, and build both school and parental capacity for strong parental involvement.

A description of any budget items is included and references the specific lines from the budget sheet. Budget items are clearly tied to the described parental involvement activities.


Title I, Part A 5



#6: PI/CA Set-Aside

If a set-aside for program improvement/corrective action is taken (Table 5b) -

Describe how funds will be used to remove schools from school improvement status, including corrective actions to be taken, with attention to the following:

• Strategies based on SBR to strengthen core academic subjects and address specific academic issues

• A comprehensive school reform model

• Proven practices in core academic subjects

• High quality professional development for teachers and principals

• Strategies to promote effective parental involvement

• Extended learning time

• A teacher mentoring program

Plan activities do not directly address the achievement problems that cause the LEA to be identified for improvement, nor do they meet the requirements for high quality professional development activities.

Plan activities directly address the achievement problems that cause the LEA to be identified for improvement and meet the requirements for high quality professional development activities.

NA

#7: HQ Set-Aside

If a set-aside for Highly Qualified is taken (Table 5b) -

Describe the activities to be conducted with these funds to meet the LEAs annual measurable objectives.

Plan does not clearly state how funds will assist the LEA in meeting their annual measurable objectives.

Activities are designed to address the LEA’s annual measurable objectives and specifically focus on issues that have prevented the LEA from meeting these objectives.

NA


Title I, Part A 6



#8: Neglected Set-Aside

If a set-aside for Neglected is taken (Table 5b) –

• Identify the needs-based criteria for selecting students for participation in Set-Aside funded programs.

• Describe the additional educational assistance, based on established needs, to be provided to students identified as at risk of not meeting standards in reading and math. Explain how you know that assistance is making a difference.

• Describe how the additional educational assistance is being evaluated for effectiveness.


The needs-based criteria for selecting students for participation in Set-Aside funded programs is not provided.

The additional educational assistance, based on established needs, to be provided to identified at-risk students and/or how you know that assistance is making a difference is not provided.

There is no description of associated budget items.

The needs-based criteria for selecting students for participation in Set-Aside funded programs and the additional educational assistance to be provided are clearly described.

Documentation is provided that these activities are directly in support of increasing student reading and math achievement, based on identified needs.

The process used to evaluate the effectiveness of the assistance and to document improvements in student performance are described.

A description of any budget items is included and references the specific lines from the budget sheet. Budget items are clearly tied to the described activities.

NA

#9: Other Set-Aside

If a set-aside for ‘Other’ activities is taken (Table 5b) -

Describe why this set aside is being taken and how the activities will support increased student achievement in Title I schools.

No description of this set-aside is provided.

Planned activities are clearly described and are directly in support of increasing student achievement in Title I schools.

A description of any budget items is provided and references the specific lines from the budget sheet.

NA


Title II, Part A 1

Title II, Part A: Teacher and Principal Training and Recruiting Fund


#1: Teacher Equity

Provide a description of how the district is ensuring that poor and minority children are not taught at higher rates than other children by inexperienced, unqualified or out-of-field teachers. This should include any updates to the plan since last year and actions taken over the past year.

Provide a description of any associated budget items

No description is provided or the description does not provide information of what has occurred over the last year.

Description of budget items is not provided.

Updates are provided on the teacher equity plan (if applicable) and a description of the past year’s actions is included. Actions are taken to respond to the inequitable distribution of teachers (if applicable).

A description of any associated budget items is included and references the specific lines from the budget sheet.

District has a clear process in place to monitor the equitable distribution of teachers. Relevant actions are taken to respond to and/or prevent the inequitable distribution of teachers.

A description of any associated budget items is included and references the specific lines from the budget sheet..


If II-A funds will be used for professional development - List the high-quality professional development activities that will be supported with II-A funds, including the exact budget amounts allocated. Identify the specific needs that will be addressed by the PD.

Professional development does not meet the definition of high-quality PD and is not directly tied to identified needs. No budget amounts are provided or budget amounts do not correlate with activities.

Professional development meets the definition of high-quality PD and is tied to the identified needs. Exact budget amounts are included and reference the specific lines from the budget sheet.

Charter school needs are included, as applicable.

Professional development is part of an overall plan driven by identified needs. PD is high quality, job-embedded and sustained. Exact budget amounts are included and reference the specific lines from the budget sheet.



Title II, Part A 2



#3: Private Schools

If LEA has private schools choosing to participate in IIA -

Describe the plans for providing equitable services to non-public school teachers.

No plan is included for providing professional development to non-public school teachers.

Professional development plan for non-public school teachers is provided and meets the same requirements listed above.

Professional development plan for non-public school teachers is provided and meets the same requirements listed above.

#4: Recruitment and Retention

If II-A funds will be used for Recruitment and Retention –

Address how the district will use II-A funds to supplement its efforts to attract, distribute and/or retain HQ teachers and principals, particularly in hard-to-staff positions or schools. Provide the exact budget amounts allocated.

Does not address how the district plans to use II-A funds to attract, distribute and/or retain HQ teachers and principals. No budget amounts are provided or budget amounts do not correlate with plan.

A plan on how the district will use funds to attract, distribute and/or retain HQ teachers and principals, particularly in hard-to-staff positions or schools is provided. Activities supplement what the district is already doing. Exact budget amounts are included and reference the specific lines from the budget sheet.


An innovative and clear plan on how the district will use funds to attract, distribute and/or retain HQ teachers and principals, particularly in hard-to-staff positions or schools. Activities are clearly defined and are supplemental to what the district is already doing. Exact budget amounts are included and reference the specific lines from the budget sheet.


#5: Highly Qualified Teachers and Paraprofessionals

If II-A funds will be used for supporting HQ Teachers or paraprofessionals –

Address how the district will use II-A funds to supports its efforts to ensure that all teachers and Title I paraprofessional are Highly Qualified. Provide the exact budget amounts allocated.

Proposed activities do not directly relate to ensuring that all teachers and Title I paraprofessionals are HQ. No budget amounts are provided or budget does not match description of proposed activities.

Planned activities support all teachers and Title I paraprofessionals becoming HQ. Exact budget amounts are included and reference the specific lines from the budget sheet.


Activities increase the likelihood that all teachers and Title I paraprofessionals will become HQ and strengthens the LEA's capacity to sustain this practice. Exact budget amounts are included and reference the specific lines from the budget sheet.



Title II, Part A 3



#6: Class Size Reduction

If II-A funds will be used for Class-Size Reduction –

List the schools and grade levels receiving CSR teachers. Identify the manner in which these teachers will reduce class size (e.g., 3rd grade classes will go from 30 students per class to 20; reading group size will be reduced from 30 to 15).

Verify teacher’s HQ status in Section 15.

Provide a description of the data analysis that was used to determine which schools and grades were chosen.

Provide a description of how CSR teacher(s) will be utilized to provide students with the opportunity to meet State and local student academic achievement standards.

Schools and grade levels receiving CSR are not included and there is no description of the CSR program. Teachers are not included in Section 15 or do not meet HQ requirements.

Schools and grade levels receiving CSR teachers are listed and the program are described and based on identified needs.

Teacher name(s) is included in Section 15 and demonstrates HQ status. This matches information provided in Staff Detail page of the budget.


Schools and grade levels receiving CSR teachers are listed and the program is clearly described.

Teacher name(s) is included in Section 15 and demonstrates HQ status. This matches information provided in Staff Detail page of the budget.

CSR funds are clearly targeted based on need (e.g., school with the largest class sizes, school identified for improvement under Title I, school with the highest percentage of non-HQ teachers).

District has a plan to evaluate the impact of CSR on student achievement.


#7: Other Activities

If II-A funds will be used for any other allowable activity –

List the activities that will be supported with II-A funds, including the exact budget amounts allocated. Identify the specific needs that the activity will be addressing.

Activities included are not allowable or are not clearly described. No budget amounts are provided or budget amounts do not correlate with activities.

Activities are described and allowable. Needs are identified and activities are designed to address those needs. Exact budget amounts are included and reference the specific lines from the budget sheet. Charter school needs are included, as applicable.

Activities are clearly described and allowable. Needs are identified and activities are directly tied to those identified needs. A plan for evaluating the effectiveness of the activities is included. Exact budget amounts are included and reference the specific lines from the budget sheet. Charter school needs are included, as applicable.


Title II, Part D 1

Title II Part D: Enhancing Education Through Technology


#1: ET/IL Plan Assurance

Provide an assurance that the LEA has an approved Education Technology – Information Literacy (ET-IL) Plan in place.

No assurance is provided.

The LEA affirms that the ET-IL Plan has been received and approved by SEA

OR

The LEA affirms that the ET-IL Plan has been submitted and is awaiting SEA approval.

NA

#2: Technology Integration

Provide the LEA’s definition of technology integration into the curriculum.

Describe the LEA’s process for assessing technology integration into the curriculum.

LEA’s definition of technology integration into curriculum AND/OR LEA’s description of technology integration into curriculum is not provided.

The LEA’s definition of technology integration is provided.

A plan for measuring technology integration into the curriculum is provided.

The LEA’s definition of technology integration is provided and includes examples of a technology-based curriculum.

LEA has an assessment in place to measure technology integration

#3: Budget Alignment

List the activities and strategies that will be supported with II-D funds. Include the exact budget amounts allocated and identify how these activities align with the strategies outlined in the ET-IL Plan.

A budget is provided, but there is no documentation that that funds are being spent on (1) allowable activities or (2) activities and strategies outlined in the ET-IL Plan.

Activities and strategies listed are allowable and match or support those outlined in the ET-IL Plan.

Exact budget amounts are included and reference the specific lines from the budget sheet.

Charter and non-public school needs are included, as applicable.

Activities and strategies have a clear connection to integration of technology into the curriculum. The connection of budget items to student technological literacy is clearly explained.




Title II, Part D 2

Title II Part D: Enhancing Education Through Technology



Describe the professional development activities that will be supported with II-D funds, including the exact budget amounts allocated (25% of the total allocation must be set aside for quality PD). Identify how the PD is aimed toward technology integration into curriculum.

Professional development does not meet the definition of high-quality PD and is not directly tied to technology integration into curriculum. No budget amounts are provided OR budget amounts do not correlate with activities.

Professional development meets the definition of high-quality PD (e.g., job-embedded, not short-term) and is aimed toward technology integration into curriculum. Exact budget amounts are included and reference the specific lines from the budget sheet.


Professional development is part of an overall plan to address integrating technology into the curriculum. PD is high-quality, job-embedded and sustained. LEA plan explains how the PD activities will benefit students’ technological literacy.



#5: 8th Grade Technological Literacy

If the LEA has 8th graders who are not yet technologically proficient –

Provide the LEA’s plans for improving the technological proficiency of those students.

LEA has 8th graders who are not yet technologically proficient, but does not provide a plan for improving the technological proficiency of those students.

The plan for improving the technological proficiency of 8th grade students who are not yet technologically proficient is provided.

A progressive LEA improvement plan to ensure technological proficiency by the end of 8th grade is provided.

If the LEA reported 100% 8th grade technological proficiency for the previous school year -

Describe efforts to maintain proficiency.

LEA has 100% of its 8th graders who are technologically proficient but does not provide a plan for maintaining the technological proficiency of those students

A plan for maintaining technological proficiency is provided.

A plan for maintaining technological proficiency is provided. The plan includes strategies designed to enhance current curriculum and assessment to challenge students to meet higher objectives.


Title III 1

Title III: Language Instruction for Limited English Proficient and Immigrant Students


#1 Evaluation

Describe the process that is in place for evaluating the effectiveness of programs and activities supported with Title III funds.

Identify the criteria for students’ entrance and exit from program.

Identify the steps taken when students are neither making progress to attain English proficiency nor meeting State academic content and student academic achievement standards.

Identify any budget amounts allocated.

Section 3121(b)

No process is in place for evaluating the effectiveness of language instruction educational programs (LIEPs) or activities supported with Title III funds. Entrance and exit criteria are not clear.

Description of budget items is not provided

There is a process in place for evaluating the effectiveness of the language instruction educational programs (LIEPs) and activities supported with Title III funds.

Entrance and exit criteria are identified.

Exact budget amounts are included, as applicable, and reference the specific lines from the budget sheet.

There is a clear description of how the overall effectiveness of LIEPs and activities supported with Title III funds are evaluated. The plan includes a description of when students will be included in the program and at what point they are determined to no longer need services.

There is a clear plan in place to provide additional, and different, services for students who are neither making progress in attaining English nor meeting State academic content and student academic achievement standards.



Title III 2



#2 Professional Development Plan

List the high-quality professional development activities that will be provided to classroom teachers, principals, administrators, and other school or community-based organizational personnel. Identify any budget amounts allocated. Section 3115(c) (2)

No description is provided or the plan does not meet all of the required elements of Section 3115(c) (2) or professional development does not meet the definition of high-quality PD. Description of budget items is not provided.

A plan is provided that meets all of the Section 3115(c) (2) requirements. Professional development meets the definition of high-quality PD.


Professional development plan meets all of the requirements of Section 3115(c) (2) and is high-quality, job-embedded, and sustained. PD is part of an overall district and/or school plan to address identified needs.

An evaluation plan is included to determine the effectiveness of the PD.


#3 Title I Services for ELL Students

Describe how eligible ELL students are served in Title I programs( School-wide and/or Targeted Assistance programs)

*If applicable*

Section 1112(b) (E) (ii)

No description is provided.

LEA describes a clear process to ensure that eligible ELL children are identified to receive services on the same basis as other children.

LEA describes a clear process to ensure that eligible ELL children are identified to receive services on the same basis as other children. The LEA provides evidence that data is used to identify appropriate linguistic, academic and literacy needs and services for individual students.


Title III 3



#4 Parent and Community Involvement

Describe how the LEA will promote Parent Involvement and community involvement efforts specifically designed for parents of ELLs. Identify any associated budget items.

Section 3116(b)

No description is provided or effective parental involvement activities/outreach efforts are not in place. Description of budget items is not provided or budget does not correlate with description of the parental involvement activities.

Effective parental involvement activities are implemented and integrated into programs developed to address identified ELL student needs. A description of any budget items is included and references the specific lines from the budget sheet. Budget items are clearly tied to the described parental involvement activities.

Effective parental involvement activities are implemented, integrated into programs developed to address identified ELL student needs, and build both school and parental capacity for strong parental involvement. A description of any budget items is included and references the specific lines from the budget sheet. Budget items are clearly tied to the described parental involvement activities.

#5 Title III Activities

List any additional authorized subgrantee activities that will be supported with Title III funds, including the exact budget amounts allocated. Identify the specific needs the activity will be addressing.

Section 3115(d)

Activities listed are not allowable or are not clearly described. No budget amounts are provided or budget amounts do not correlate with activities.

Activities listed are allowable. Needs are identified and activities are designed to address those needs. Exact budget amounts are included and reference the specific line items from the budget sheet.

Activities are clearly described and allowable. Needs are identified and activities are directly tied to those identified needs. A plan for evaluating the effectiveness of the activities is included. Exact budget amounts are included and reference the specific line items in the budget sheet.

#6 Supplement vs. Supplant

Describe how the LEA’s use of Title III funds are supplemental to the core Language Instruction Educational Program (LIEP).

Section 3115(g)

The activities listed are not approvable or they are not supplemental.

A description is provided for each activity as to how the activity is supplemental to the core LIEP. The activities listed are allowable and are supplemental to the core LIEP.

NA


Title III 4

Title III Assurances


Assurance #1

Provide an assurance that the LEA consulted with teachers, researchers, school administrators, and parents, and, if appropriate, with education-related community groups and nonprofit organizations, and institutions of higher education in developing the Title III plan. Section 3116(b) (5)

Box “no”

No assurance is provided

Box “yes”

Assurance is provided NA

Assurance #2

Provide a certification that all teachers in any language instruction educational program (LIEP) for English Language Learners that is, or will be, funded by Title III are fluent in English and any other language used for instruction, including having written and oral communication skills. Section 3116(c)

Box “no”

Certification is not provided

Box “yes

Certification is provided

Assurance #3

Provide an assurance that the LEA met Parent Notification requirements: *Identification *AMAOs Section 3116(d)(1), Section 3302

Box “no”


Box “yes”

Assurance is provided


Title III 5



Assurance #4

Provide an assurance that the LEA will annually assess the English proficiency of all English Language Learners participating in programs supported with Title III funds. Section 3116(d) (2)

Box “no”


Box “yes”


Assurance #5

Provide an assurance that the LEA has based its proposed plan on scientifically based research on teaching children identified as English Language Learners. Section 3116(d) (3)

Box “no”


Box “yes”


Assurance #6

Provide an assurance the LEA will ensure that the Language Instruction Educational Programs (LIEPs) will enable children to speak, read, write and comprehend the English language and meet challenging State academic content and student academic achievement standards. Section 3116(d)(4)

Box “no”


Box “yes”



Title III 6



Assurance #7

Provide an assurance that the LEA is not in violation of any State law, including State constitutional law, regarding the education of English Language Learners. Section 3116(d) (5)

Box “no”


Box “yes”



Title III Set Aside 7

Title III – Immigrant Set-Aside


Title III – Immigrant Set-Aside Activities

Describe how the LEA shall use the funds to pay for activities that provide enhanced instructional opportunities for immigrant children and youth.

Section 3115(e)

Activities included are not allowable or are not clearly described. No budget amounts are provided or budget amounts do not correlate with activities.

Activities are described and allowable. Needs are identified and activities are designed to address those needs. Exact budget amounts are included and reference the specific lines form the budget sheet.

Activities are clearly described and allowable. Needs are identified and activities are directly tied to those identified needs. A plan for evaluating the effectiveness in included. Exact budget amounts are included and reference the specific lines from the budget sheet.


Title IV, Part A: Safe and Drug-Free Schools and Communities


#1: Consultation

Describe the process for including parents, community, and other school personnel in the design and development of the Title IV plan.

Section 4115(a)(1)(E)

Consultation with all three – parents, other members of the community, and school staff - is not described.

The consultation process for designing and developing the Title IV plan, and the manner in which parents, other members of the community, and school personnel are included, is described.

The consultation process for designing and developing the Title IV plan, and the manner in which parents, other members of the community, and school personnel are included, is described. The specific name(s) of advisory councils or community coalition(s) and how they are included in the design and development of the Title IV plan is described. How each other’s resources are leveraged to be mutually beneficial in supporting the Title IV goals is described.

#2: Data-based Needs Assessment to Target Services

Describe the outcomes of a data analysis of objective data to:

• Reduce substance abusing behavior.

• Reduce violence-related behavior.

• Increase prevalence of protective factors, assets or buffers.

• Reduce the prevalence of risk factors.

Section 4115(a)(1)(A)&(D)

Include which schools and students have the greatest need in order to target services to meet those needs. Section 4114(d)(2)(E)

Sources of data are not identified. Data regarding specific behaviors and assets or buffers and risk and protective factors are not specified.

There are no conclusions about comparing data sets between school years or over time.

Statistics are stated but not in the context of an analysis such as trend lines.

Individual school analysis and analysis of subpopulations have not been completed.

Sources of data are identified that include specific behaviors (rather than broad categories). Additionally assets, buffer, risk and/or protective factors are addressed.

The analysis of individual school data, school level, subpopulations, and/or other data is described for which the outcome identifies greatest need.

Data from all four categories have been analyzed.

A comprehensive list of specific behavioral data, including both incident and prevalence data sources are identified. Survey instruments are identified by name. Individual schools, school levels, and subpopulations have been analyzed that clearly state the decreases and increases of behaviors over time.

Title IV, Part A 1




#3: Performance Indicators

State specific performance indicators to address the identified needs for reducing substance abuse and violence. Section 4114(d)(2)(B)(i)&(ii); 4115(a)(1)(B)

Performance indicators are not measurable because they don’t include references to quantifiable data. Indicators do not address needs identified in the data analysis.

Performance indicators are specific, measurable with quantifiable data, attainable, realistic, and timed. Indicators are aligned to identified needs.

N/A

#4: Research-based Strategies

Describe the research-based strategies to be implemented that address the identified needs and will accomplish the performance measures. Sections 4114(d)(2)(D); 4115(a)

Strategies are not research-based and are not aligned to the identified needs.

Specific, named research-based curricula or other programs are identified by title.

Strategies (not considered to be a program) are also research-based within a scientifically sound prevention framework. Programs and strategies align to the identified needs and performance indicators.


In addition to meeting the requirement, the authors and source of the evidence-based research is cited, such as published articles in a peer reviewed journal. If recognized by a federal agency as meeting expert panel criteria, or another organization with recognized expertise in research-based prevention programs, the agency or organization is identified.

#5: Evaluation Plan

Identify the evaluation method(s) to measure the performance indicators for reducing substance abuse and violence. Section 4114(d)(2)(D

Evaluation methods are not identified and do not measure the performance indicators.

Evaluation methods are suitable for measuring the performance indicators for reducing substance abuse and violence.

Evaluation methods are suitable for measuring the performance indicators for reducing substance abuse and violence. Additional research is described for program outcomes.

Title IV, Part A 2


Title IV, Part A 3



#6: Alignment between the Plan and the Budget

Ensure that all Title IV-A items proposed for funding in the budget are referenced in the appropriate section of the narrative plan.

Expenditures proposed in the budget are not allowable uses of Title IV-A funds.

The narrative plan does not reference proposed expenditures with sufficient detail to justify using funds as described in the budget i.e. do not align to identified needs, strategies, or the evaluation plan.

Estimated or actual carryover that exceeds 25% is not explained in the budget on worksheet #9, nor is the use explained in the narrative plan.

Expenditures proposed in the budget are allowable uses of Title IV-A funds.

The narrative plan references proposed expenditures with sufficient detail to justify using funds as described in the budget i.e. align to identified needs, strategies, or the evaluation plan.

Estimated or actual carryover that exceeds 25% is explained in the budget on worksheet #9. Its use is explained in the narrative plan.

N/A

ACTION ITEM 5.8

Approval of Distance Learning System Purchase

Date: June 17, 2009 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Wesley Fothergill, Communication and Community Resources Recommendation: That the Board approve the AVI SPL bid for the purchase and

installation of a Distance Learning Instructional System for classroom 10 in the administration building.

The Communication and Community Resources and Information Services/Technology Support Departments worked with Materials and Procurement staff members to release a Request for Proposal solicitation to select a qualified contractor/vendor to provide equipment, installation and support of Distance Learning equipment for the Distance Learning classroom, classroom 10 in the administration building. Contractors were required to do a walk-through of the facility in order to qualify to submit proposals. Four qualified contractors attended the facility walk-through. Only one bid for the project, from AVI SPL was received. It is recommended that the Board approve the purchase and installation of the Distance Learning instructional system for classroom 10 in the administration building from AVI SPL in the total amount of $96,384.12. The purchase and installation of the system is part of Distance Learning technology included in the 2005 bond. Funding for equipment to deliver Distance Learning related to Spanish language instruction for elementary schools is called out in the 2005 bond. Completion of this project is projected to be August 2009. This agenda item was discussed at the June 3, 2009 Board Meeting.

REPLACEMENT ACTION ITEM 5.9

Approval of Berthoud High School and Turner Middle School Replacement Stage Curtains

Date: June 17, 2009 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Mike Jones, Assistant Superintendent of HR & School Support Steve Towne, Chief Financial Officer Recommendation: That the Board approve a contract award to Norcostco, Inc. in the

total amount of $70,320.00 to provide and install auditorium curtains at Turner Middle School and Berthoud High School.

Facilities Services Department staff worked with Materials and Procurement Department staff to release an Invitation to Bid solicitation to select a contractor to provide and install auditorium stage curtains at Turner Middle School and Berthoud High School. These projects are slated to be completed as part of the District’s stage curtain replacement cycle. The bid package was released and distributed to prospective contractors on April 27, 2009. Four contractors attended mandatory pre-bid conferences and site visits at both schools scheduled on May 5, 2009. During the site visit at Berthoud High School, the contractors requested that Thompson School District perform a safety inspection of the curtain rigging due to the age of the existing curtains and rigging. After review of the final inspection report by the District, it was determined the contractors would need further clarification and revisions to the District's scope of work contained in the bid. Purchasing Department staff, with the help of Facilities Department staff, completed the revisions to the bid scope of work and extended the bid deadline date to give contractors adequate time to review the new information and provide accurate costs for their bid response. Competitive sealed bids were accepted until 2:00 pm on Tuesday, June 16, 2009. The District received four bids, one with no bid. Bid tabulation results are as follows: Berthoud High School Turner Middle School AJR Enterprises $32,575.00 (Curtains only) $15,960.00 Norcostco, Inc. $57,486.00 $12,834.00 Opera Shop, Inc. $61,879.00 $18,824.00 The total cost of the contract includes new draperies, rigging and hardware and installation to complete the projects. All work will be performed as per contract documents that require insurance requirement certificate and a 100% performance bond. Funding for this project is committed from Capital Reserve and bond funds. We anticipate completion of the project by the end of August 2009.

ACTION ITEM 5.9

Approval of Berthoud High School and Turner Middle School Replacement Stage Curtains

Date: June 17, 2009 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Mike Jones, Assistant Superintendent of HR & School Support Steve Towne, Chief Financial Officer Recommendation: The Board approve a contract award to the recommended vendor

in a total amount to be determined to provide and install auditorium curtains at Turner Middle School and Berthoud High School.

Facilities Services Department staff worked with Materials and Procurement Department staff to release an Invitation to Bid solicitation to select a contractor to provide and install auditorium stage curtains at Turner Middle School and Berthoud High School. These projects are slated to be completed as part of the District’s stage curtain replacement cycle. The bid package was released and distributed to prospective contractors on April 27, 2009. Four contractors attended mandatory pre-bid conferences and site visits at both schools scheduled on May 5, 2009. During the site visit at Berthoud High School, the contractors requested that the District perform a safety inspection of the curtain rigging due to the age of the existing curtains and rigging. After review of the final inspection report by the District, it was determined the contractors would need further clarification and revisions to the District's scope of work contained in the bid. Purchasing staff with the assistance of Facilities staff completed the revisions to the bid scope of work and extended the bid deadline date to give contractors adequate time to review the new information and provide accurate costs for their bid response. Competitive sealed bids are due by 2:00 pm Tuesday, June 16, 2009. We plan to bring a vendor and contract recommendation for Board approval to the June 17

Board Meeting. Funding for this project is committed from Capital Reserve and bond funds. We anticipate completion of the project by the end of August 2009.

ACTION ITEM 5.10

Approval of 2009-10 Calendar Variance – Middle School

Date: June 17, 2009 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Lynn Langton, Student Achievement Services Recommendation: That the Board approve the 2009-10 calendar variance for middle

schools. Transition from elementary school to middle school is a critical time for students. Middle schools recognize the importance of this transition and the impact it has on the continued educational achievements of students. Middle schools in the District are requesting a variance to the calendar to provide a positive beginning to the transition process. This variance would change the middle school calendar by allowing only 6th grade students to attend school on the first day of school, August 17, 2009. Students in grades 7 and 8 would begin school the following day, August 18, 2009. This agenda item was discussed at the June 3, 2009 Board Meeting.

DATE MIDDLE SCHOOL August 17 School is in session for 6th grade

students only at BRMS, CBMS, LEMS, TMS and WCMS. No school for 7th or 8th grade students.

ACTION ITEM 5.11

Adoption of the 2009-10 District Budget Date: June 17, 2009 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Steve Towne, Chief Financial Officer Recommendation: That the Board approve the three resolutions contained in the

2009-10 Proposed Budget as referenced below. The following resolutions require approval by the Board in order to adopt the 2009-10 Proposed Budget for the District as originally presented on May 20, 2009, updated and discussed in the advertised public hearing on June 3, 2009 and again in public session on June 8, 2009.

1. Resolution of Appropriation – page 21 2. Resolution of Use of Beginning Fund Balances – see revised attachment

3. Resolution of Budget Adoption – page 23

Resolution of Appropriation 2009-2010 Budget

Be it resolved by the Board of Education of the Thompson School District R2-J in Larimer County, Colorado, that the amounts shown in the following schedule should be appropriated to each fund as specified in the 2009-2010 proposed budget and that all lease purchase agreements in effect be renewed for the fiscal year beginning July 1, 2009 and ending June 30, 2010. The Board of Education also authorizes the transfer of $4,680,087 from the General Fund to the Capital Reserve Fund and from there $985,000 to the Risk Management Fund.

10 General Fund

121,429,869

12 1999 Mill Levy Override

7,882,212

13 2006 Mill Levy Override

9,097,661

18 Risk Management Fund

1,174,651

21 Capital Reserve Fund

6,367,839

22/28 Government Designated Purposes Grants Fund

12,596,226

23 Athletics & Activities Fund

1,477,778

26 Severance Incentive Fund

2,492,047

27 Land Reserve Fund

1,249,436

29 Fee Supported Fund

2,696,457

31 Bond Redemption Fund

11,304,775

41 Capital Projects Fund

21,414,551

51 Nutrition Services Fund

4,860,569

72 Educational Memorial Trust Fund 78,257

74 Athletics & Activities Trust Fund

4,166,154

11 New Vision Charter School

3,373,884 Dated June 17, 2009 Thompson School District R2-J ___________________________________________ ____________________________________ Bill McCreary, President Lucille Steiner, Secretary

21

Resolution of Use of Beginning Fund Balances 2009-2010 Budget

_____________________________________________________________ Be it resolved that the Board of Education of the Thompson School District R2-J in Larimer County, Colorado, hereby authorizes the use of beginning fund balances for budget year 2009-10 as shown below. (10) General Fund: $1,200,000 1-time from beginning fund balances for a 1.5% stipend for all employee groups, $363,600 1-time for 4.16 Licensed FTE and 1.0 APT FTE, and $1,503,462 1-time for carryover projects from the 2008-2009 budget. (12) 1999 MLO: $382,212 1-time for carryover projects from the 2008-2009 budget. (13) 2006 MLO Fund: $219,445 1-time from beginning fund balances for the purpose of on-going support of the 2006 Mill Levy Override objectives per plan and $714,602 for carryover projects from the 2008-2009 budget. The district intentionally built reserves in this fund for this purpose. Continued growth in assessed valuations will ensure this fund can cover planned expenditures in the future. Otherwise, Fund 10 will add additional support or planned expenditures could be capped or reduced. (18) Risk Management Fund: $128,910 for 1-time use of beginning fund balances for workers compensation costs in lieu of a larger transfer from the Capital Reserve Fund for 2009-2010. Higher transfers can be resumed by reducing 0910 1 time expenditures within the Capital Reserve Fund. (21) Capital Reserve Fund: $2,562,221 for the purpose of carryover projects from the 2008-2009 budget. (26) Severance Incentive Fund: $16,778 for the purpose of 1-time severance expenditures for 2009-2010. Expenditures of this fund vary depending upon that year’s applicants to the plan. The board approves applications and resulting expenditures on an annual discretionary basis as dictated by the district’s then current financial capabilities. (27) Land Reserve Fund: $741,376 for the purpose of 1-time use of beginning fund balances on potential projects for 2009-2010. Expenditures from this fund are always 1 time in nature and limited to fund balances available at that time. (31) Bond Redemption Fund: $1,250,000 for the 1-time use of beginning fund balances to should property tax collections fall short of budget projections and to expend in support of principal and interest payments to service the district’s general obligation debt. (41) Capital Projects Fund: $21,391,551 for the purpose of supplying the funds for 2009-2010 expenditures in accordance with the construction and maintenance projects schedule prepared as part of the November 2005 bond election. (72) Educational Memorial Trust: $42,857 for the purpose of carryover projects from the 2008-2009 budget. Thompson School District R2-J Dated: June 17, 2009 ___________________________________________ ____________________________________ Bill McCreary, Board of Education President Lucille Steiner, Board of Education Secretary

22

Resolution of Budget Adoption 2009-2010 Budget

Resolution of Budget Adoption: Be it Resolved by the Board of Education of the Thompson School District R2-J in Larimer County, Colorado, adopt, for the fiscal year July 1, 2009 to June 30, 2010 the proposed budget entitled Proposed Budget 2009-2010 including designated reserves as indicated in the proposed budget for multi-year fiscal agreements, emergencies and all other requirements necessary to comply with Article X, Section 20 of the Colorado State Constitution. The Board also adopts the appropriation which will continue capital leases on Performance Contracts and the 800 South Taft Building Lease. Resolution regarding the measure, important features of the budget: This budget ensures that Thompson School District R2-J holds unrestricted TABOR emergency cash reserves in the General Fund in excess of the $4,543,494 required. The Board of Education of the Thompson School District R2-J in Larimer County, Colorado, is adopting a budget prepared using GAAP on a modified accrual basis of accounting. In preparing this budget, Thompson School District R2-J has accrued for previous financial commitments, including but not limited to salary accruals and agreements for the purchase of materials and services. The Board of Education has reviewed the projected fund balances, indicated in the proposed budget 2009-2010 and requires specific authorization by the Board prior to the use of any beginning fund balances. Be it resolved by the Board of Education of the Thompson School District R2-J in Larimer County, Colorado; adopt the following statement regarding the important features of the 2009-2010 budget and the description of services to be delivered during the 2009-2010 school year: The 2009-2010 proposed budget and operation plan as described in the attached Budget Rationale section of the narrative, continues implementation of the district’s Mission and resulting focuses. Dated June 17, 2009 Thompson School District R2-J ___________________________________________ ____________________________________ Bill McCreary, President Lucille Steiner, Secretary

23

ACTION ITEM 5.12 Approval of 2008-09 Supplemental Budget Date: June 17, 2009 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Steve Towne, Chief Financial Officer Recommendation: That the Board approve the resolutions listed below for

Supplemental Budgets and Use of Beginning Fund Balances as indicated for the 2008-09 fiscal year.

As the fiscal year draws to a close Financial Services staff prepare an overall estimation of year-end results in an attempt to ensure that the District is in compliance with statute regarding budgets, appropriations and use of beginning fund balances for the current year. During this year’s review the following actions are being recommended.

1. Education Memorial Trust Fund 72: Donations have been greater than expected and as a result expenditures will be as well as the donated monies are expended in accordance with the donor’s wishes. Recommended Action: A Supplemental Budget and associated appropriation of the additional funds for expenditure. (see attached)

2. Bond Redemption Fund 31: Because Property Tax collections (the funds primary source

of revenue) will not be known until late June the possibility exists that revenues could fall short of budget. Should that occur sufficient balances exist in beginning fund balances to cover the shortage, but to spend them would require Board authorization. Recommended Action: Request a resolution from the Board authorizing an approximate 10% use of beginning fund balances as a precaution in case property tax collections fall short (see attached)

3. Nutritional Services Fund 51: Prior to year-end accruals and adjustments it appears the

fund could lose as much as $35,000 for the year. Given that scenario, the result would require a use of beginning fund balances of that same amount. Recommended Action: Request a resolution from the board authorizing use of beginning fund balances for $35,000 as a precaution. (see attached)

SUPPLEMENTAL BUDGET 2008-09 Education Memorial Trust Fund

Source of Revenues: Additional revenues from greater than expected donations: $65,000 Nature of Expenditures: Incremental expenditures beyond the original budget will be for expending the additional revenues in accordance with the wishes and timing of the donor in question: $25,000 BE IT RESOLVED, by the Board of Education of the Thompson School District R2-J in Larimer County, Colorado, that the amount of $65,000 be appropriated to the Education Memorial Trust Fund (72) for the year beginning July 1, 2008 and ending June 30, 2009. ______________________________ Date of Adoption ______________________________ _______________________________ Bill McCreary, Board of Education President Lucille Steiner, Board of Education Secretary

Resolution of Use of Beginning Fund Balances 2008-2009 Budget

_____________________________________________________________ Be it resolved that the Board of Education of the Thompson School District R2-J in Larimer County, Colorado, hereby authorizes the additional use of beginning fund balances for budget year 2008-09 as shown below. (31) Bond Redemption Fund: $1,250,000 from beginning fund balances for the purpose of principal and interest payments to service the district’s general obligation debt should property tax collections fall short of amounts indicated in the 2008-09 district budget. (51) Nutritional Services Fund: $35,000 from beginning fund balances for the purpose of compensating for possible revenue shortfalls against the amounts indicated in the 2008-09 district budget. Thompson School District R2-J Dated: June 17, 2009 ____________________________________ ____________________________________ Bill McCreary, Board of Education President Lucille Steiner, Board of Education Secretary

ACTION ITEM 5.13

Appointment of Designated Election Official Date: June 17, 2009 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Recommendation: That the Board appoint Shana Garcia, Executive Assistant to the

Superintendent/BOE, as the District Designated Election Official for the coordinated election to be held November 3, 2009, and further authorize Ms. Garcia, on behalf of the Board, to enter into an Intergovernmental Agreement with the respective county officials for assistance in conducting the election.

__________________________________________________________________ The Uniform Election Code requires that election officials be formally appointed by the Board of Education when a “coordinated election” is facilitated between the responsible parties for the election. This appointment will fulfill this requirement. The list of designated election officials for the respective counties in which the District boundaries are located is as follows: County Clerks & Recorders •Hillary Hall, Boulder County •Scott Doyle, Larimer County •Steve Moreno, Weld County

ACTION ITEM 5.14

Approval of Call for Nominations – Board of Education Director Districts Date: June 17, 2009 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Recommendation: That the Board of Education approve the Call for Nominations as

listed below. __________________________________________________________________

CALL FOR NOMINATIONS FOR SCHOOL DIRECTORS THOMPSON SCHOOL DISTRICT R2J

BOULDER, LARIMER, AND WELD COUNTIES, STATE OF COLORADO The Board of Education of Thompson School District in the Counties of Boulder, Larimer and Weld, State of Colorado, calls for nomination of candidates for school directors to be placed on the ballot for the coordinated school election to be held on Tuesday, November 3, 2009. At this election, four directors will be elected representing Director Districts B, E, and F, for four-year terms, and Director District D for a two-year term. To be qualified, a candidate must have been a registered elector and a resident of the school district for at least twelve consecutive months before the election, and a resident of the director district which will be represented. A person is ineligible to run for school director if he or she has been convicted of committing a sexual offense against a child. A person who desires to be a candidate for school director shall file a written notice of intention to be a candidate and a nomination petition in accordance with law. Both the nomination petition and the intent to become candidate forms are available from the Secretary to the Board in the Office of the Board of Education at the District Administration Building, 800 South Taft Avenue, Loveland, Colorado, 80537, from 8:00 a.m. to 4:00 p.m. Monday through Friday, August 5-28, 2009. Completed nomination petitions and intent to become candidate forms must be returned to the Secretary to the Board of Education no later than 4:00 p.m. on August 28, 2009. IN WITNESS WHEREOF, the Board of Education of Thompson School District R2J, in the Counties of Boulder, Larimer and Weld, State of Colorado, will cause this call for nominations to be published on the 5th day of August, 2009.

ACTION ITEM 5.15

Approval of Revisions to Board Policies ACE – Non-Discrimination on the Basis of Disability

BE-BEA-BEB – Board Meetings EBCA – Crisis Management

GBGM – Staff Family and Medical Leave Date: June 3, 2009 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Luis Martinez, Executive Director Human Resources Shana Garcia, Secretary to Board of Education Lynn Langton, Executive Director Student Achievement Services Recommendation: That the Board approve the proposed revisions to Board Policies:

ACE – Non-Discrimination on the Basis of Disability; BE-BEA-BEB – Board Meetings; EBCA – Crisis Management; GBGM – Staff Family and Medical Leave.

Board Policies ACE – Non-Discrimination on the Basis of Disability; BE-BEA-BEB – Board Meetings; EBCA – Crisis Management; and GBGM – Staff Family and Medical Leave are attached for your review and have been revised to align with current practice, procedure and applicable statutes. Accompanying Board Regulation revisions have also been attached for informational purposes. First Reading of these policies was presented at the June 3, 2009 Board Meeting.

File: ACE

Thompson School District R2J, Loveland, Colorado Page 1 of 3

NONDISCRIMINATION ON THE BASIS OF DISABILITY Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act ("ADA") provide that no a qualified disabled person shall not, on the basis of disability, be excluded from participation in, be denied the benefits of, or otherwise be subjected to discrimination. The District does not discriminate in admission or access to, or treatment or employment in, its programs and activities. Persons protected under Section 504 and the ADA include students, applicants for employment, employees, parents of students, and members of the community who come within the definitions of "disabled person" or "individual with a disability" under those statutes. A disabled person or individual with a disability to whom the protections of Section 504 and the ADA apply is any person who (1) has a physical or mental impairment, which substantially limits one or more major life activities, (2) has a record of such impairment, or (3) is regarded as having such impairment. The Superintendent shall appoint an individual in central administration to coordinate the District's efforts to ensure compliance with Section 504 and the ADA, who shall be known as the Section 504/ADA coordinator. Such person shall ensure that steps are taken to notify students, parents, applicants for employment, employees and organizations representing District employees that the District does not discriminate in violation of Section 504 or the ADA or their implementing regulations, and of the identity of the Section 504/ADA coordinator. No person shall suffer recrimination or discrimination because of participation in a complaint brought pursuant to this policy. Nondiscrimination in Employment Discrimination against a qualified individual, on the basis of disability, is prohibited. No qualified disabled person who is employed by the District shall be subject to discrimination in employment based on disability. With respect to employment, a "qualified disabled person" is an individual disabled person who, with or without reasonable accommodation, can perform the essential functions of the job in question. Reasonable accommodations to the known physical or mental limitations of an otherwise qualified disabled person will be made, unless the accommodation would impose an undue hardship on the operation of the District's programs or unless the accommodation would require modifications in the essential functions of the job in question. The District does not discriminate against qualified disabled persons individuals in recruitment, advertisement of employment positions, processing applications for employment, use of employment tests and screening criteria, and in making employment decisions. Recruitment materials shall include a statement that the District does not discriminate on the basis of disability in treatment or employment of applicants.

File: ACE


Employees who believe that the District has discriminated on the basis of disability in violation of Section 504 or the ADA may file a complaint in accordance with the procedures set forth in the regulation accompanying this policy. Nondiscrimination with Respect to Students The District will provide to each qualified disabled student attending school in the District a free, appropriate public education. With respect to preschool, elementary, secondary or adult educational services, a "qualified disabled person" is a disabled person of an age during which nondisabled persons are provided such services, or of an age during which it is mandatory under state or federal law to provide such services to disabled persons. The District will not exclude or discriminate against students, on the basis of disability, qualified disabled students or exclude them from participation in nonacademic and extracurricular services and activities. Such services and activities include counseling services, athletics, transportation, health services, recreational activities, special interest groups or clubs sponsored by the District, and employment of students. A student who believes he or she has been subject to discrimination on the basis of disability in access to or participation in programs or activities operated or sponsored by the District may file a complaint in accordance with the procedures set forth in the regulation accompanying this policy. With respect to actions involving the provision of special education and related services to a particular student, the procedural safeguards adopted by the District in its Comprehensive Plan for Special Education Services may be invoked. Nondiscrimination with Respect to Disabled Parents, Guardians or Members of the Public Individuals who are disabled within the meaning of Section 504 and who are parents or guardians of students enrolled in the district are "qualified disabled persons" for the purposes of parent-oriented activities directly related to their children's education. The District will make reasonable accommodations to permit disabled in order for parents or guardians to be involved in their children's education with respect to school conferences and other activities directly related to the academic and disciplinary aspects of their children's education. Likewise, appropriate accommodations will be attempted for all members of the public who seek to participate in and enjoy the benefits of the District's services, programs or activities. A disabled parent or member of the public who believes that he or she has been subject to discrimination may file a complaint in accordance with the procedures set forth in the regulation accompanying this policy. Adopted November 4, 1992 Legal Ref: 20 U.S.C. 1400 et seq.

29 U.S.C. 794

File: ACE


42 U.S.C. 12101 et seq. 28 C.F.R. Parts 35 and 36 29 C.F.R. Parts 1630 34 C.F.R. Parts 104 and 300 C.R.S. 24-34-402 29 U.S.C. §701 et seq. (Section 504 of the Rehabilitation Act) 42 U.S.C. §12101 et seq. (Americans with Disabilities Act) 34 C.F.R. 104 et seq.

Cross Ref: AC, Non-Discrimination/Equal Opportunity GBA, Equal Opportunity Employment

GBK, Staff Complaints and Grievances IHBA, Programs for Disabled Students JB, Equal Educational Opportunities KE, Public Complaints Comprehensive Plan for Special Education Services

File: ACE-R


NONDISCRIMINATION ON THE BASIS OF DISABILITY DEFINITIONS Complaint: A written statement describing the claim that there has been discrimination on the basis of disability. The statement should furnish sufficient background concerning the alleged violation, including the identity of persons, actions and/or omissions that led to the allegation. Complainant: Any student, employee or member of the public (including parents/guardians) claiming discrimination on the basis of disability. Party in Interest: Person or persons against whom a complaint is being made or whose interest may be adversely affected by any decision with respect to such complaint. Section 504/ADA Coordinator: The Director of Human Resources or another appropriate director he/she specifies, designated to coordinate the District's efforts in complying with Section 504 and the ADA and responsible for investigating complaints. Days: For an employee complainant, days on that employee's work schedule; for a student or member of the public who is a complainant, days on which school is in session for students. GENERAL CONDITIONS The procedure below is designed for the prompt and equitable resolution of student, employee and public complaints involving discrimination on the basis of disability. If a complaint concerns a matter within the purview of an established grievance procedure contained in an employee group's contract, that grievance procedure should be used to resolve the complaint in lieu of the procedure described below. Every effort will be made to resolve the alleged complaint at the lowest possible level. All parties directly involved in the complaint may be present at each step within the procedures. The complainant may be represented by an advocate at all steps and both parties may have legal representation at steps 2 and 3. A student under the age of 18 may have a parent or guardian present at all steps. The names of any representatives must be declared in writing at least two days prior to the step at which their presence has been requested. Representation is limited to a maximum of two persons per party. At every step, the complainant and party in interest shall be notified in writing of the recommendation or decision that has been reached. Any information received during this process shall be confidential. No information learned through it shall be made available to anyone unless that person has a legitimate interest in the record of the proceedings. Each school shall inform students and their parents/guardians of this policy and

File: ACE-R


regulation, and shall make copies of them available upon request. COMPLAINT PROCEDURE 1. Initial Communication A complainant should, if possible, try to resolve the matter directly informally with the party in interest within 10 days from the date of the alleged discrimination. A parent/guardian, spouse, and staff member or other person may serve as an advocate for this initial contact. 2. Review If the matter cannot be resolved informally at the initial level, the complainant and/or advocate should submit a written complaint to the school or office administrator and the Section 504/ADA coordinator within 20 days from the date of the alleged discrimination. The complainant or advocate may request assistance in preparing the written complaint. If the school or office administrator is a party in interest, the complainant may elect to send the written complaint to the Section 504/ADA coordinator only. The Section 504/ADA coordinator shall investigate the complaint and meet to resolve the situation with the complainant and/or advocate and the party in interest within 10 days from the date the written complaint is received. The Section 504/ADA coordinator shall send a written recommendation of resolution to the complainant and the party in interest within 5 days of their meeting. 3. Appeal to Superintendent If either party is not satisfied with the recommendation made in step 2, he may submit a written request for review, with copies of the complaint and the recommendation attached, shall be submitted to the Superintendent within 5 days from the date of the written recommendation. A copy of the request for review should also be sent to the Section 504/ADA coordinator. The Superintendent or designee shall investigate further and make a written

recommendation to the complainant and party in interest within 10 days from the time the Superintendent received the written complaint.

The Superintendent's decision shall be final. In the event that the complainant remains dissatisfied with the outcome of this complaint procedure, he/she is free to pursue such litigation or statutory remedy as the law may provide. Adopted June 1, 1994

File: BE/BEA/BEB


BOARD MEETINGS/REGULAR MEETINGS/SPECIAL MEETINGS All meetings of three or more members of the Board at which any public business may be discussed or any formal action may be taken shall be open to the public at all times, except for periods in which the Board is in executive session. All Board meetings shall be held only after a full and timely notice to the publics will be properly noticed and minutes will be taken and recorded as required by law. A recording shall be made of regular and special meetings as required by law (at which votes are taken and recorded) and at a minimum, shall be an audio recording. Recordings shall be maintained for 90 days. Regular Meetings Each June, the Board shall establish the location, dates and times of all regular meetings during the next twelve months. Unless otherwise specified on the annual calendar so adopted, regular meetings will be held on the first and third Wednesdays of the month at 7:00 p.m. in the Board room at the administration building. Special Meetings Special meetings of the Board may be called by the Board president at any time and shall be called by him/her upon the request of a majority of the members. The assistant secretary of the Board or designee shall give written notice of any special meeting to each Board member at least 24 hours in advance. The notice must contain the time, place and purpose of the meeting and the names of any members who requested the meeting. Any member may waive notice of a special meeting at any time before, during or after such meeting. Attendance at a special meeting shall be deemed to be a waiver. No business other than that stated in the notice of the meeting shall be transacted unless all members are present and agree to consider and transact other business. Adjourned Meetings Any meeting may be adjourned to a specific future date, time and place when so voted by the Board. All Board members shall be notified at least 24 hours in advance of the call to reconvene an adjourned meeting, excepting one for which a specific time, date and place have been set. The only business that may be transacted at a reconvened meeting is the business, which was on the agenda of the meeting which was adjourned. Electronic Messages Between Board Members Electronic messages between members of the Board of Education may be public documents as defined in regulation GBEE-R (Electronic Mail) and require permanent, identified, retrievable storage. They may also constitute public meetings according to the Colorado

File: BE/BEA/BEB


Sunshine Act. In general, any message dealing with a topic that will be discussed or acted upon by the Board which is sent by one Board member to more than one other Board member, whether simultaneously or sequentially, falls under the definition of a public meeting. However, distribution of information for which no response is required is not considered to be a meeting. To avoid inadvertent noncompliance with archival and open meeting laws, Board members should send copies of any decision-related e-mail messages to other Board members to the Assistant Board Secretary who will save them in a separate permanent file. Because public understanding of educational issues underlies public support for sound educational policies, it is best for Board members to discuss public matters in public. If this is not possible because of limited time or other constraining factors, Board members should send e-mail messages dealing with such issues to the local news media as well as to other Board members. Adopted prior to 1985 Revised September 21, 1988 Revised September 3, 1997 Revised October 2, 2002 Legal ref: CRS 22-32-108 (1) through (5)(board meetings)

CRS 29-9-101 CRS 24-6-401 et seq. (Colorado Sunshine Act of 1972)

Cross ref: BEC, Executive Sessions/Open Meetings BEDA, Notification of Board Meetings BEDC, Quorum GBEE-R, Electronic Mail

File: EBCAKDE

Thompson School District R2-J, Loveland, Colorado Page 1 of 2

CRISIS MANAGEMENT/DISASTER PLANS

(Safety, Readiness and Incident Management Planning)

The Thompson District works hard to assure the safety of students, staff members and visitors on its premises but also recognizes the necessity of preparing plans in case, despite its prevention efforts, a crisis occurs. Such crisis situations may occur on or off school property and include, but are not limited to, fire, natural disaster, accidents, suicide, death and acts of violence. The district’s first priority in dealing with a crisis shall be to ensure the safety of students, staff members and others directly endangered. In accordance with this priority, the superintendent has developed a written Crisis Manual in conjunction with local emergency agencies, staff members, parents, students, community members and other interested persons, and distributed copies to all district sites. The Crisis Manual includes: 1. The roles and responsibilities of staff members at individual sites and district-wide

management in coping with a variety of foreseeable crises. 2. Communication and cooperation protocols with law enforcement authorities, the fire

department and other emergency assistance entities. 3. Procedures for notifying parents and legal guardians of students. 4. Procedures for communicating with the media. 5. Provision for aftermath services for staff and students affected by trauma following a crisis. At least one copy of the Crisis Manual shall be kept at each school and other facility for ready reference. In addition, building escape routes shall be posted at all sites and a site-specific summary of essential steps to be taken in the event of a crisis shall be widely distributed to employees. The Board designates the superintendent or his/her designee as the district’s spokesperson responsibility for communicating with the media and the public in the event of a crisis. The Board designates the Assistant Superintendent as the district’s alternative spokesperson. The superintendent shall designate a district administrator to periodically review and update the district Crisis Manual, conduct staff in-services on its contents and procedures, train new administrators and principals in use of the Manual and represent the district in meetings of the Larimer County VOAD (Volunteer Organization Active in Disasters). The district shall maintain open communication and cooperate fully with the Larimer County Office of Emergency Management. If the district acquires an automated external defibrillator (AED), the district shall meet the training, maintenance, inspection and physician involvement requirements of Colorado state law.

The Board of Education acknowledges the necessity of preparing a school response framework to adequately prepare school personnel, parents and the community to respond appropriately to a crisis that involves the school community. Crisis situations that could impact the school community may or may not occur on school property and include, but are not limited to, suicide, death, acts of violence, trauma, natural disaster and accident.

As an important component of school safety planning, the District shall take the necessary steps to be in compliance with the National Incident Management System (NIMS), as that system applies to the District, by May 30, 2010.

File: EBCAKDE


The Board directs the Superintendent or designee to develop and implement a School Safety, Readiness and Incident Management Plan (safety plan) that coordinates with any statewide or local homeland security plans already in place. The safety plan shall incorporate the requirements of state law. The safety plan shall be done in conjunction with the District's local community partners including fire departments, law enforcement agencies, emergency medical service personnel, mental health organizations and local public health agencies.

The safety plan shall provide guidance about how to prevent, prepare for and respond to various crisis situations; a process for coordinating and communicating with law enforcement and other outside service agencies; and protocols for communicating with the media, parents/guardians and the public. The Board further directs the Superintendent or designee to establish a training program for key District employees as an important part of the school safety plan.

The Superintendent shall appoint a District-wide safety plan coordinator who shall work with the Superintendent to develop the safety plan, recruit and supervise building-level teams, coordinate inservice programs for teams and key staff members, serve as a liaison between central office and staff, and serve as a liaison between the District and local emergency agencies. The coordinator shall be responsible for providing copies of the District's current safety plan developed pursuant to this policy to local emergency agencies on a regular basis.

Automated external defibrillator requirements

If the District acquires an automated external defibrillator (AED), the District shall meet the training, maintenance, inspection and physician involvement requirements of C.R.S. 13-21-108.1(3).

Legal Refs.: C.R.S. 13-21-108.1(3) (requirements for persons rendering emergency assistance through the use of automated external defibrillators)

C.R.S. 22-1-125 (automated external defibrillators requirements must be referenced in safety, readiness and incident management plan)

C.R.S. 22-32-109.1(4) (school response framework is required part of safe schools plan)

Cross Refs.: EB, Safety Program, and sub-codes JLCE, First Aid and Emergency Medical Care

JLIB, Student Dismissal Precautions KBBA, Custodial and Non-custodial Parent Rights and Responsibilities

http://www.lpdirect.net/casb/crs/13-21-108_1.html�

http://lp.ctspublish.com/casb/core/lpext.dll?f=id&id=Colorado%3Ar%3A223d&cid=Colorado&t=content_doc.htm&2.0&p=#JD_JLCE�

File: EBCA-R


This Regulation is proposed for deletion as it is to be included in KDE-R when

developed.

STAFF TRAINING IN CRISIS PREVENTION AND MANAGEMENT The superintendent has designated the Executive Director of Operational Services as the staff member responsible for overseeing district crisis prevention and management efforts. This responsibility includes providing a staff-training program to support the district crisis management plan. The staff-training program shall, at a minimum, include training to: 1. Become familiar with the layout and contents of the District Crisis Management Plan

Manual. 2. Develop, review and update site-specific crisis plans in accordance with the outline

established in the District Crisis Manual. 3. Understand and follow the requirements for monthly drill in schools and regular drills at

other district sites. 4. Understand district crisis communication procedures. Adopted September 5, 2001

File: GBGM*


STAFF FAMILY AND MEDICAL LEAVE This policy applies to all family and medical leaves of absence in accordance with the Federal Family and Medical Leave Act (FMLA). Other Board policies may provide pay during part of the 12-week period during which the FMLA does not provide for pay. Employees entitled to paid leave (annual, accrued, etc.) under other policies will use their paid leave for part or all of their family and medical leave. FMLA leave will run concurrently with all FMLA qualifying leaves, including but not limited to, Workers’ Compensation and Sick Leave Bank. To be eligible for leave under this policy, an employee shall have been employed for at least 12 months and shall have worked at least 1,250 hours or more during the 12-month period preceding the commencement of the leave. An eligible employee shall be entitled to a combined total of 12 weeks leave per yearschool : year under particular circumstances critical to the life of a family.

1. Upon the birth and for the first year of care of the employee’s child; 2. Upon the placement of a child with the employee for adoption or foster care; 3. When the employee is needed to care for a child , spouse, or parent who has a

serious health condition; 4. When the employee is unable to perform the functions of his/her position because of

a serious health condition; or 5. When a qualifying exigency arises due to active duty or a call to active duty in the

Armed Forces in support of a contingency operation (an action or operation against an opposing military force) for the employee’s spouse, child or parent.

An eligible employee may take up to 26 weeks of unpaid FMLA leave during a single 12 month period to care for the employee’s spouse, child, parent, or next of kin (nearest blood relative) who has incurred an injury or illness in the line of duty while on active duty in the Armed Forces, provided that such injury or illness may render the spouse, child, parent, or next of kin medically unfit to perform duties of his/her office, grade, rank or rating (“caregiver leave”). Leave may be taken upon the birth and for the first year care of the employee's child; upon the placement of a child with the employee for adoption or foster care; when the employee is needed to care for a child, spouse or parent who has a serious health condition; or when the employee is unable to perform the functions of his/her position because of a serious health condition. Spouses who are both employed by the District shall be entitled to a combined total of 12 weeks of leave (rather than 12 weeks each) for the birth, placement of a child through adoption or foster care, or to care for an employee’s parent who has a serious health condition. The combined leave for spouses working for the District is limited to 26 weeks for Caregiver Leave, or when Caregiver Leave is taken in combination with leave for either birth, care and/or placement of a child, to care for the employee’s parent, or due to a family member’s call to active duty.

File: GBGM*


Entitlement for child care leave shall end after the child reaches age one or 12 months after adoption or foster placement. Leave to care for a child shall include leave for a step-parent or person in loco parentis. If medically necessary for a serious health condition of the employee or the employee's spouse, child or parent, leave may be taken on an intermittent or reduced leave schedule. FMLA leave may also be taken intermittently or on a reduced hours basis for reasons related to a family member’s Armed Forces active duty or when an employee needs to care for a family member who has incurred an injury or illness while on active duty. The District may require the employee to transfer temporarily to an alternative position which better accommodates recurring periods of absence or a part-time schedule provided that the position has an equivalent hourly rate of pay and benefits. The District shall maintain group health insurance coverage for any employee granted an approved leave of absence under this policy for the duration of the leave (up to 12 weeks). Such coverage shall be maintained at the same level and under the same conditions as coverage would have been provided if the employee were not on leave. The District reserves the right to seek reimbursement for this benefit in the event that an employee elects not to return to work, as allowed by law. If an employee receives paid leave during the leave, the employee shall accrue employment benefits such as annual leave or vacation pay on the same basis as other employees on paid leave. Reinstatement shall be determined in accordance with the regulations for this policy and other leave policies. The Superintendent or designee shall develop procedures to require appropriate medical certifications, reasonable documentation of the family relationship, notification and reporting which are consistent with law. Adopted May 18, 2005 Legal ref: P.L. 103-3 (Family Medical Leave Act) Cross ref: GBGA, Staff Health and Safety

GCC, Professional Staff Leaves and Absences and sub codes GDC, Classified Staff Leaves and Absences and sub codes

Contract ref: TEA Agreement, Sections 9-9-3, 9-11 Note: This law provides that the District shall not be in violation of other federal laws such as those governing the District's responsibility to educate disabled children solely as the result of an eligible employee taking family medical leave.

File: GBGM*-R


STAFF FAMILY AND MEDICAL LEAVE Notification and Reporting When the need for leave for the birth or placement of a child through adoption or foster care or for planned medical treatment is foreseeable, the employee must provide at least 30 days prior notice unless circumstances dictate otherwise. With respect to foreseeable treatments of an employee's family members, the employee must make a reasonable effort to schedule treatment so as not to disrupt District operations. When the need for leave is for reasons relating to a family member’s Armed Forces active duty and such leave is foreseeable, the employee must give notice as soon as is reasonable and practicable. Where the need for leave is unforeseeable, employees are required to follow the District’s established call-in procedures for calling in absences. Employees failing to give such notice may have their FMLA leave delayed or denied. Failure to give proper notice of the need for family or medical leave may result in delay of the commencement, or denial, of the leave. In case of illness, the employee is required to report periodically on his/her leave status and intention to return to work. Intermittent and Reduced Leave When an employee seeks intermittent leave in connection with a family or personal illness and when such leave would constitute at least 20 percent of the total number of working days in the period during which the leave occurs, the District may require the employee to take leave in a block (not intermittently) for the entire period or to transfer to an available position, equivalent in pay, for which the employee is qualified and which better accommodates the intermittent situation. It is the employee’s obligation in scheduling appointments and/or treatment to do so with the least disruption to the educational process or the District’s operations. Basic Conditions The District may require medical certification to support a leave claim for an employee's own serious health condition or to care for a seriously ill child, spouse or parent. The basic certification will be sufficient if it contains the date on which the condition commenced, the duration of the condition and any appropriate medical information. For an employee's own medical leave, the certification also must include a statement that the employee is unable to perform the functions of his/her position. For leave to care for a seriously ill child, spouse or parent, the certification must include an estimate of the amount of time the employee is needed to provide care. At its discretion, the District may require a second medical opinion and periodic recertification at its own expense. If the first and second opinions differ, the District, at

File: GBGM*-R


its own expense, may require the opinion of a third health care provider approved jointly by the District and the employee. Certification for intermittent leave to care for a seriously ill child, spouse or parent may include a statement that the employee's intermittent leave is necessary to care for the family member and the expected duration and schedule of treatment. For the employee's own intermittent leave, the certification must contain a statement indicating the medical necessity of the intermittent treatment and its expected duration. For Caregiver or Exigency (military-related) leave, the District may require that the employee provide a copy of the family member’s active duty orders, notification of an impending call to active duty or other reasonable documentation. A "Request for Family and Medical Leave of Absence Form" must be completed in detail by the employee. This form should be signed by the employee, submitted to the immediate supervisor for proper approval and forwarded to the Human Resources dDepartment. If possible, the form should be submitted 30 days in advance of the effective date of the leave. All medical information provided to the District through this process shall be treated as confidential. Reinstatement of Employees Returning to Work Employees who have taken leave due to a personal health condition may be are required to provide certification by their physician that they are able to resume work and perform the essential functions of the job as identified in writing by the District. In addition, the District reserves the right to consult with a public health official if there is any question about possible transmission of a disease in the school setting. Employees who return to work from FMLA leave of absence within or on the business day following the expiration of the approved FMLA leave are entitled to return to their job or an equivalent position without loss of pay or benefits (as previously accrued but unused) in accordance with the FMLA. An employee returning from family or medical leave will be returned to his/her original or to an equivalent position with all benefits reinstated (as previously accrued but unused). However, iIf the returning employee is salaried and among the highest paid 10 percent of District employees and keeping the job open for the employee would result in substantial economic injury to the District, the employee may be denied reinstatement, provided the District notifies the employee of its intent to deny reinstatement at the time economic hardship occurs and the employee elects not to return to work after receiving the notice. Reinstatement of Employees Serving in a Teaching Position Because the end of the semester is a critical time for both teachers and students, the following conditions will apply to requests from teachers seeking to return from leave within the last three weeks of the semester:

File: GBGM*-R


1. If the employee begins any category of family and medical leave five or more weeks prior to the end of the semester and the leave is for more than three weeks, the District may require the employee seeking to return within the last three weeks to wait until the next semester.

2. If the employee begins any category of family and medical leave except personal

sick leave less than five weeks before the end of the semester and the period of leave is greater than two weeks, the District may require the employee seeking to return within the last two weeks to wait until the next semester.

3. If the employee begins any category of family and medical leave except personal

sick leave three or fewer weeks before the end of the semester and the period of leave is greater than five working days, the District may require the employee to wait until the next semester.

Repayment of Benefits In the event that an employee elects not to return to work upon completion of an approved unpaid leave of absence, the District may recover from the employee the cost of any payments made to maintain the employee's group health insurance coverage unless the failure to return to work was due to a continuation, recurrence or onset of a serious health condition as certified by a physician that entitles the employee to leave or for other reasons beyond the employee's control. Adopted May 18, 2005

DISCUSSION ITEM 6.1

2009 District Graduation Ceremonies Update Date: June 17, 2009 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Nancy Hunt, Facilities Services Consideration: Does the Board have any questions regarding the 2009 District

Graduation ceremonies? __________________________________________________________________ 2009 marked the first year Thompson School District hosted graduation ceremonies at The Ranch for several District high schools. Nancy Hunt, Facilities Services Customer Services Manager, will provide a brief overview and distribute photographs of the 2009 Graduation ceremonies at The Ranch and Ray Patterson field.

DISCUSSION ITEM 6.2

Master Plan Committee Capacity Study Results Date: June 17, 2009 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Mike Jones, Assistant Superintendent of HR and School Support Consideration: Does the Board have any questions or changes regarding the

Master Plan Committee Capacity Study Results? __________________________________________________________________ At the June 3, 2009 Board Meeting, the Master Plan Committee brought forward four different options for the Board to consider when calculating the capacity of schools. Based on the request of the Board, the Master Plan Committee and staff have narrowed down the four options to one option that is being recommended this evening per the attached documentation.

Thompson School District R2-J 1 of 2 2009 Capacity Audit

BACKGROUND

During 2000-01, new capacities for elementary schools were established based on a square foot/student formula. This formula has been used for setting capacities of elementary schools since this time. In 2002-03, a similar formula was established for secondary schools. The formulas for each level were 60 sq.ft/student at the Kindergarten level and 35.3sq.ft./student for grade 1-5. For middle school and high school the level was set at 30 sq.ft/student.

“CAPACITY” AS A KEY BENCHMARK

Capacity is a key component for the district in decisions to adjust boundaries, install modulars, build additions, and construct new schools. Because community and district expectations regarding instructional delivery can change over time, the capacity calculations should also be periodically audited for alignment. Audits of this sort should be considered routine and conducted on a schedule of every 5-10 years.

DEFINITION

Building capacity considers parameters beyond just basic classroom square footage per student measures. Under this definition, capacity must also consider the availability and size of instructional spaces used for special programs, pull-out programs, and elective programs, along with support spaces, administration spaces, storage spaces, and common areas.

Factors that Impact School Capacity

When calculating school capacity, it is important to note that certain district programs, school focus and actual building spaces all impact what is available for instructional use.

Specific factors that reduce a building’s capacity include:

Any modular or other ancillary buildings, which are considered “temporary”

Hallways, stairs, boiler rooms, restrooms and other areas that are used in the physical operation of the building

Office space, staff work areas, health clerk space, cafeteria, auditorium, library, gymnasium

Flexible space to support specialized instructional programming

Instructional programs including

o GAIN

o Full day kindergarten

o Early Childhood

o Computer labs

o Resource rooms

o Gifted/Talented

o Title I programs

o LISA

o I.B. programming

o RtI – Instructional Coaches

o Counselors

o Itinerant Services (O.T., P.T., Speech)

Thompson School District R2-J 2 of 2 2009 Capacity Audit

RECOMMENDATION

At the June 3, 2009 Board of Education meeting, the Master Plan Committee brought forward four different options for the Board to consider for the capacity of schools. Based on the request of the Board, the Master Plan Committee has narrowed down the four options to one option that is being recommended. The four options that were presented were: Square Footage/Student Basis Option – This is the calculation method used in the existing and in the new definition for capacity. The difference is the actual square feet used – the existing definition uses a lower number based on national studies done in the late 1990’s; the new definition uses the Colorado Department of Education guidelines. The new standard as of 2009 is 65 sq.ft/student for Kindergarten, 35 sq.ft/student for grades 1-12. These guidelines also recommend that rooms that are less than 600 sq.ft. should not be used as typical classrooms. These rooms could be used for non-typical instruction, itinerant spaces, etc.

Positives – Assumes and acknowledges potential limitations of smaller classrooms. Purely a building measurement Is not impacted by funding or district budget changes Consistent with what is currently being used Not impacted by staffing ratios Not impacted by student population at an individual school Consistent with Colorado Department of Education guidelines

Negatives – Does not factor in staffing limits Uses the same SqFt/student for grades 1-12

Teacher FTE may exceed actual space available Specialized rooms such as Science Labs, are included in the overall capacity

Staff Ratio Basis Option – This calculation method would be based on whatever the staffing ratio is set at for each level for the upcoming school year.

Positives – Easily understood because it matches other factors of class-size

Negatives – Disregards variations in classrooms sizes. Discounts potential scheduling conflicts for itinerant staff that may result in a

need for “extra” classrooms on an intermittent basis. Potential for change based on district budgets May not be consistent across all levels of schools

MOU Basis Option – This method was removed from consideration because this is a negotiated guideline rather than a staffing or capacity benchmark.

Best Practices Basis Option – This method was removed from consideration because it is based on individual opinion rather than on research or consistent measures. Based on this information, the recommendation of the MPC is that the Board of Education approve and adopt the square footage/student basis option as the capacity measure for all schools.

Current Proposed 2008 2009Ed Spec 550 550 - - - - - - - - -

Berthoud 550 462 453 460 100%BF Kitchen 310 248 207 216 87%

Big Thompson 255 241 178 171 71%Carrie Martin 315 302 343 351 116%

Centennial 550 533 409 461 86%Cottonwood Plains 550 470 458 454 97%

Coyote Ridge 275 305 270 346 113%Garfield 355 298 280 285 96%

Ivy Stockwell 425 348 314 298 86%Laurene Edmondson 320 313 248 242 77%

Lincoln 380 359 353 340 95%Mary Blair 545 473 472 485 103%

Monroe 550 363 394 397 109%Namaqua 550 462 471 464 100%

Ponderosa 550 610 0 0 0%Sarah Milner 420 391 344 359 92%

Stansberry 245 235 245 248 106%Truscott 290 276 273 283 103%

Van Buren 295 237 241 252 106%Winona 550 610 424 444 73%Totals = 8280 7536 6556 87%

(or a decrease in capacity of 9%)

2010


Bill Reed 900 903 622 584 65%Conrad Ball 750 808 640 637 79%Lucile Erwin 900 1149 881 946 82%

Turner 575 769 413 393 51%Walt Clark 870 931 643 620 67%

Totals = 3995 4560 3180 70%(or an increase in capacity of 14%)

2010


Berthoud "780" 934 617 610 65%Ferguson "100" 187 110 115 61%Loveland 1365 1468 1597 1592 108%

Mountain View "1070" 1397 1040 976 70%Thompson Valley 1310 1371 1370 1297 95%

4625 5357 4590 86%(or an increase in capacity of 16%)

BuildingCapacity

October CountHead Count Scenario 1

Utilization

BuildingCapacity


Utilization

Recommendation: New Benchmark for School Capacities

BuildingCapacity

October 1 Count(Head Count)

(Based on Square Foot / Student at 100% Efficiency)

2009/10Utilization

2010


Berthoud 550 462 453 467 101%BF Kitchen 310 248 207 223 90%

Big Thompson 255 241 178 169 70%Carrie Martin 315 302 343 347 115%

Centennial 550 533 409 482 90%Cottonwood Plains 550 470 458 452 96%

Coyote Ridge 275 305 270 370 121%Garfield 355 298 280 279 94%

Ivy Stockwell 425 348 314 295 85%Laurene Edmondson 320 313 248 242 77%

Lincoln 380 359 353 266 74%Mary Blair 545 473 472 445 94%

Monroe 550 363 394 407 112%Namaqua 550 462 471 425 92%

Ponderosa 550 610 0 267 44%Sarah Milner 420 391 344 363 93%

Stansberry 245 235 245 247 105%Truscott 290 276 273 283 103%

Van Buren 295 237 241 258 109%Winona 550 610 424 452 74%Totals = 8280 7536 6739 89%

(or a decrease in capacity of 9%)

2010


Bill Reed 900 903 622 584 65%Conrad Ball 750 808 640 637 79%Lucile Erwin 900 1149 881 946 82%

Turner 575 769 413 393 51%Walt Clark 870 931 643 620 67%

Totals = 3995 4560 3180 70%(or an increase in capacity of 14%)

2010


Berthoud "780" 934 617 610 65%Ferguson "100" 187 110 115 61%Loveland 1365 1468 1597 1592 108%

Mountain View "1070" 1397 1040 976 70%Thompson Valley 1310 1371 1370 1297 95%

4625 5357 4590 86%(or an increase in capacity of 16%)

Recommendation: New Benchmark for School Capacities

BuildingCapacity

October 1 Count(Head Count) Scenario 1

Utilization

(Based on Square Foot / Student at 100% Efficiency)

BuildingCapacity


Utilization

BuildingCapacity


Utilization

DISCUSSION ITEM 6.3

Preliminary Reboundary & Facilities Utilization Date: June 17, 2009 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Mike Jones, Assistant Superintendent of HR and School Support Consideration: Staff has devised a proposed boundary for Ponderosa Elementary

School for consideration by the Board. In light of the Capacity Audit, does the Board have any further guidance or questions for staff?

__________________________________________________________________ Attached are two maps showing the current elementary boundaries and the proposed changes as required by the opening of Ponderosa Elementary School. The chart below reflects how the changes will affect student populations at other schools: School Original 2010/11 Adjusted Projections Garfield 294 279 Lincoln 328 266 Mary Blair 483 445 Namaqua 460 425 Van Buren 256 258 Ponderosa 0 267 Planning staff will be on hand to answer questions and receive guidance.

Iy Namaqua

EdmondsonCentennial

CoyoteRidge

Garfield

Garfield

Lincoln

Lincoln

MaryBlair

VanBuren

BigThompson

Ponderosa

Centennial

Big Thompson

Van Buren

Edmondson

Namaqua Garfield

Lincoln

Coyote Ridge

Namaqua

Edmondson

DISCUSSION ITEM 6.4 Financial Report for May 2009 Date: June 17, 2009 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Steve Towne, Chief Financial Officer Consideration: Does the board have any questions or need additional information

regarding the attached financial report? The May 2009 financial report is attached for your review. Revenues Overall, revenues for 08-09 appear to be tracking as expected in comparison to prior year data and budget except as listed below. A – While SO Taxes continue to lag the prior year, by about 239k thus far, it does appear the budget target will be achieved. B – Interest rates are now approximately 20% of prior year rates. This fact, in combination with the Lehman Brothers write-down of 280k, will leave the District about $425k short of budget. Expenditures Expenditures for 08-09, after certain detail reviews explained more fully below, appear to be tracking as expected in comparison to prior year data and budget. C – Lower legal fee expenditures explain the decline in spending versus the prior year. D – The budget for 08-09 includes 2 years worth of authorized spending for the math curriculum implementation. Some of this will certainly carryover for 09-10 spending. E – Growth over prior year is explained by planned MLO programs launched as scheduled during 2009 the most significant being the opening of Coyote Ridge Elementary School. Additionally, 2008 was a startup year for many licensed positions and therefore at a slower pace than those same positions in 2009. Cash Balances 2009 cash balances appear as expected in comparison to prior year balances.

FY 2008 FY 2009Revenues - by source Annual Budget YTD Results Annual Budget YTD Results % vs Budget % vs Budget Comments

Property Tax - School Finance Act 28,116,646$ 20,925,046$ 28,467,790$ 21,273,654$ 74.42% 74.73%S/O Tax - SFA, Bond Redemption & Both MLO 4,296,159$ 4,266,263$ 4,177,800$ 4,027,692$ 99.30% 96.41% AEqualization 60,370,096$ 54,814,063$ 64,676,042$ 57,637,321$ 90.80% 89.12%Categorical Reimbursements 3,419,507$ 3,555,268$ 3,424,806$ 3,549,800$ 103.97% 103.65%Interest 428,875$ 864,908$ 548,466$ 110,321$ 201.67% 20.11% BOther 655,767$ 688,924$ 665,037$ 899,242$ 105.06% 135.22% Total Revenue - General Fund (10) 97,287,050$ 85,114,472$ 101,959,941$ 87,498,030$ 87.49% 85.82%

Property Tax - 1999 Mill Levy Override 7,500,000$ 5,508,803$ 7,500,000$ 5,588,475$ 73.45% 74.51%S/O Tax - 1999 Mill Levy Override -$ -$ -$ -$ 0.00% 0.00%Interest -$ -$ -$ -$ 0.00% 0.00% Total Revenue - 1999 MLO (12) 7,500,000$ 5,508,803$ 7,500,000$ 5,588,475$ 73.45% 74.51%

Property Tax - 2006 Mill Levy Override 5,114,481$ 3,827,523$ 5,293,488$ 3,971,947$ 74.84% 75.03%Interest -$ -$ -$ -$ 0.00% 0.00% Total Revenue - 2006 MLO (13) 5,114,481$ 3,827,523$ 5,293,488$ 3,971,947$ 74.84% 75.03%

Total General Fund Revenues Before Carryover 109,901,531$ 94,450,798$ 114,753,429$ 97,058,452$ 85.94% 84.58%

Prior Year Carryover Available 2,450,000$ 2,500,000$ Total Revenues Available for Use (Funds 10, 12, & 13) 112,351,531$ 94,450,798$ 117,253,429$ 97,058,452$

FY 2008 FY 2009Expenditures - by function Annual Budget YTD Results Annual Budget YTD Results % vs Budget % vs Budget

School Expenditures 68,668,739$ 59,802,264$ 71,596,565$ 62,590,776$ 87.09% 87.42%Board/Superintendent 583,063$ 684,009$ 632,210$ 619,259$ 117.31% 97.95% CStudent Achievement Services 4,542,292$ 4,767,474$ 5,607,108$ 4,994,023$ 104.96% 89.07% DSupport Services 11,077,194$ 9,700,161$ 11,599,998$ 10,246,405$ 87.57% 88.33% Total Expenditures Before Transfers - General Fund (10) 84,871,288$ 74,953,907$ 89,435,881$ 78,450,463$ 88.31% 87.72%

Transfers to Other Funds 13,915,762$ 10,739,597$ 15,005,490$ 11,363,699$ 77.18% 75.73%CDE Audit -$ -$ -$ -$ 0.00% 0.00%Contingency -$ -$ -$ -$ 0.00% 0.00% Total Expenditures Including Transfers - General Fund (10) 98,787,050$ 85,693,504$ 104,441,371$ 89,814,162$ 86.75% 85.99%

1999 Mill Levy Override Expenditures 9,034,440$ 6,371,622$ 9,285,854$ 7,327,770$ 70.53% 78.91%1999 Mill Levy Transfers (1,034,440)$ 1,859,172$ (1,285,854)$ 790,500$ -179.73% -61.48% Total 1999 Mill Levy Expenditures and Transfers (12) 8,000,000$ 8,230,794$ 8,000,000$ 8,118,270$ 102.88% 101.48%

2006 Mill Levy Override Expenditures 6,439,584$ 3,879,710$ 7,454,423$ 5,096,640$ 60.25% 68.37% E2006 Mill Levy Transfers (1,132,034)$ 172,620$ (1,235,616)$ -$ -15.25% 0.00% Total 2006 Mill Levy Expenditures and Transfers (13) 5,307,550$ 4,052,330$ 6,218,807$ 5,096,640$ 76.35% 81.96%

Total General Fund Expenditures & Transfers (Funds 10, 12 & 13) 112,094,600$ 97,976,628$ 118,660,178$ 103,029,072$ 87.41% 86.83%

Cash & Equivalent Balances - by InstitutionFunds held by the district in trust are not included in figures presented below ( Memorial, Athletics/Activities, Thompson Education Foundation)

Building Fund (41) Land Trust (27) Total CashInstitution FY 2008 FY 2009 FY 2008 FY 2009 FY 2008 FY 2009 FY 2009 FY 2009 FY 2008 FY 2009 FY 2009First National Bank 11,116,777$ 17,809,740$ 4,079,459$ 1,255,171$ (127,790)$ (387,790)$ 209,627$ 294,346$ 4,226,157$ 4,193,885$ 23,374,980$ Colotrust 9,893,053$ 32,998$ -$ -$ 12,846,139$ 12,822,081$ 21,768,959$ 509,819$ -$ -$ 35,133,857$ American National Bank -$ -$ -$ -$ -$ -$ -$ 707$ 15$ 15$ Bank of New York -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ CDT/ColoTrust (589,059)$ 12,225,662$ -$ -$ -$ -$ 122,768$ -$ 881,661$ -$ 12,348,430$ Cert. Of Deposit -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Interfund AR 2,160,331$ (5,287,460)$ (206,696)$ 2,404,756$ -$ (60,169)$ 919,229$ 106,623$ (510,115)$ 1,294,059$ (622,961)$ Total Cash & Equivalents 22,581,102$ 24,780,939$ 3,872,763$ 3,659,926$ 12,718,349$ 12,374,123$ 23,020,583$ 910,789$ 4,598,410$ 5,487,960$ 70,234,320$

Cash Totals: Common Funds 43,770,624$ 46,302,948$

FY 2008 FY 2009

Thompson School District R2-JFinancial Report of the General Fund

Period Ending May 31, 2009

FY 2008 FY 2009

General Fund (10 & 12) Other Funds2006 Mill Levy Fund (13) Bond Fund (31)

board of education meeting agenda june 17, 2009...jun 17, 2009 · bill mccreary (president) 1240...

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