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$: Board of Education Regular Public Meeting Regular Public Board...2008.07.24 S:\ExecAssistant\Publications\Guiding Principles.doc School District No. 57 (Prince George) BOARD OF EDUCATION$
Board of Education

Regular Public Meeting

February 27, 2018

SCHOOL DISTRICT NO. 57 (PRINCE GEORGE)

2008.07.24 S:\ExecAssistant\Publications\Guiding Principles.doc

School District No. 57 (Prince George)

BOARD OF EDUCATION

CHARTER Our mission, as a Board of Education, is to create a culture of trust and integrity by adhering to the highest standards of ethical behaviour and fiduciary responsibility. We, the Board of Education, individually and collectively, in the conduct of our duties, will be:

• Transparent • Open-minded • Consultative • Committed • Respectful of Diversity

BOARD OF EDUCATION AND SENIOR ADMINISTRATION

GUIDING PRINCIPLES The Board of Education and senior administration believe we are accountable to the families and communities we serve. We respect their diversity and support their involvement. We further believe that all children can learn, achieve and succeed, and that by working together with our employees, students, parents, and our communities, we will enable our students to reach their greatest academic potential. We believe our students have the right:

• To a safe and respectful learning environment. • To be valued. • To have the opportunity to explore and develop their potential. • To have their intellectual, emotional, physical and social needs met

We also believe that with these rights come responsibilities with respect to their school, classroom and work habits. We believe our employees have the following rights and responsibilities:

• To be treated fairly and work in a safe environment. • To be respected, trusted, included and valued. • To explore, collaborate and develop to their potential. • To treat others fairly, work cooperatively, and create a safe working and

learning environment. Together, we affirm that these guiding principles provide the foundation for the decisions we make in School District No. 57.

Page 1 of 3

BOARD OF EDUCATION


REGULAR PUBLIC MEETING

7:00 p.m., Tuesday, February 27, 2018

Boardroom – 2100 Ferry Avenue

A G E N D A

1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. PUBLIC INPUT

Thirty minutes maximum; limit of five minutes per speaker

4. SCHOOL DISTRICT NEWS

4.1 Prince George Retired Teachers’ Association – Jeanne

Clark Local History Awards Page 1

5. MINUTES OF PREVIOUS MEETINGS

5.1 Regular Public Meeting of January 30, 2018 Page 2

5.2 Record of Minutes of Regular In Camera Meeting of January 30, 2018 and Special In Camera Meeting of February 13, 2018 Page 11

Regular Public Meeting Agenda February 27, 2018

Page 2 of 3 School District No. 57 (Prince George)

6. EDUCATION PROGRAMS AND PLANNING COMMITTEE

6.1 Committee Report (T. Cable) Page 12

6.2 Proposed Board Authorized Courses

6.2.1 Outdoor Education 10 Page 32 • Rennae Pillipow,

Teacher, Kelly Road Secondary School • Jonathan Lawrence,

Teacher, DP Todd Secondary School

6.2.2 Athletic Coaching 12 Page 47 • Jonathan Lawrence,

Teacher, DP Todd Secondary School

6.2.3 RCMP Youth Academy 11/12 Page 54 • Erin Thomas,

Work Experience Coordinator

7. POLICY AND GOVERNANCE COMMITTEE

7.1 Committee Report (T. Perrin) Page 61

7.2 Draft Policies – Ministry of Education Compliance Page 63 7.2.1 Draft Policy 5111.5 Ordinarily Resident Page 64

7.2.2 Draft Policy 5119.7 Student Withdrawal Page 70

7.2.3 Draft Policy 6176 In-District Student Work

Experience Page 73

7.3 Draft Policy 3513.5 Energy and Sustainable Conservation Page 77

8. MANAGEMENT AND FINANCE COMMITTEE

8.1 Committee Report (S. Warrington) Page 83

8.2 2018-2019 Budget Assumptions Page 90

8.3 Appointment of Election Officials for 2018 School Trustee Election Page 92

8.4 Trustee Remuneration and Expenses Page 96

January 30, 2018 Regular Public Meeting Agenda

School District No. 57 (Prince George) Page 3 of 3

9. EDUCATION SERVICES COMMITTEE

9.1 Committee Report (B. Wiebe) Page 101

9.2 Catchment, Capacity, and Programs – September 2019 and Subsequent School Years Page 103

10. NEW BUSINESS 10.1 Policy 8230 Trustee Remuneration and Expenses,

Revisions to Regulation 1 (B. Wiebe) Page 105

11. DISTRICT ADMINISTRATION REPORTS

11.1 Superintendent of Schools

12. TRUSTEE REPORTS 12.1 BC School Trustees’ Association (S. Warrington)

12.2 District Parent Advisory Council (S. Warrington)

12.3 District Student Advisory Council (B. Wiebe) 12.4 Aboriginal Education Advisory Committee (T. Perrin)

13. ADJOURNMENT UPCOMING MEETINGS:

Education Services Committee –March 5, 2018 Policy and Governance Committee – March 6, 2018 Management and Finance Committee – March 12, 2018 Public Board Meeting – April 10, 2018 Education Programs and Planning Committee – April 17, 2018

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Jeanne Clarke Award winners announced Jay Sherwood, retired teacher-librarian, was honoured Sunday evening during the Jeanne Clarke Local History Awards, presented by the board of trustees of the Prince

George Public Library. Sherwood received the award for his book Ootsa Lake Odyssey, which delves into the lives of George and Else Seel, who lived about 60 kilometres south of Burns Lake near the small farming settlement of Wistaria from the 1920s until the 1950s, when their property was flooded by the Nechako Reservoir as part of the Alcan project.

Tiiu Noukas, co-chair of the Heritage Committee for the Prince George Retired Teachers’ Association, poses Sunday night at the Prince George Public Library with a 2018 Jeanne Clarke Memorial Local History Publication Award, as well as a copy of Historical Memories, the four-part series that features all 138 former and current School District 57 schools. Noukas co-edited the book with Kris Nellis, also a co-chair of the Heritage Committee for the Prince George Retired Teachers’ Association.

In its 33rd year, the annual event that recognizes significant contributions in the preservation of local and regional history, recognized 10 authors who were shortlisted this year. Those authors, along with Sherwood, are:

• Janet Romain who wrote Not My Fate: The Story of a Nisga’a Survivor (2016); • The Huble Homestead Historic Society (2015) which wrote Mr. Seebach and the New Store; • Trelle Morrow (2016) who wrote Silent Passage: Life With Reaction Ferries; • Kathy Nadalin (2017) who wrote People of Prince George, The Foundation of Our Community; • Robin Barbara (2017) who wrote I Should Have Married a Cowboy; • Jonathan Peyton (2017) who wrote Unbuilt Environments: Tracing Postwar Development in Northwest British Columbia; • Carol Harrison (2017) who wrote Miller Bay Indian Hospital: Life and Work in a TB Sanitorium; • Dianne Hildebrand (2017) who wrote Sunshine and Rhubarb Wine: The Life and Legacy of Bea Dezell; • The Prince George Retired Teachers’ Association (2010-2017) who wrote Historical Memories: People, Places, Programs & Services. The publication award went to the Prince George Retired Teachers’ Association for their work on a four-part series, Historical Memories, which features all 138 former and

present School District 57 schools. The work included the school’s history, including programs, activities and enrollment numbers, staff lists, photos of students, teachers and buildings, and shared memories submitted by former staff and students.

The Regional District of Fraser-Fort George (RDFFG) was honoured with the Jeanne Clarke Award for Service for the Golden Raven Discovery Pass. In partnership with the library, the RDFFG created the pass to provide library cardholders with free access to North Central B.C.’s premier museums, galleries and cultural

attractions. Included among the sites are the Exploration Place, Huble Homestead Historic Site, Barkerville Historic Town, Two Rivers Gallery and the Central B.C. Railway and Forestry Museum.

The Jeanne Clarke Memorial Local History Awards are named in honour of long-time Prince George resident Jeanne Clarke, a founding member of the local history committee of the Prince George Public Library.

For more information about the awards and past winners visit www.pgpl.ca/history. This article was shared by a user of PressReader - an online source of publications from around the world. PressReader contains copyrighted material, trademarks and other proprietary information. Receipt of this article should not be interpreted as

grant of any licenses express or implied, to the intellectual property of PressReader or publishers of publications presented. PressReader – Connecting People Through News PressReader, 200-13111 Vanier Place, Richmond BC V6V 2J1, Canada Phone: +1 604 278 4604 © 2003-2018 PressReader Inc. All rights reserved. Terms of Use: http://care.pressreader.com/hc/articles/206528495-Terms-of-Use Privacy Policy: http://care.pressreader.com/hc/articles/205818089-Privacy-Policy

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Article rank 20 Feb 2018 The Prince George Citizen Citizen staff

CITIZEN PHOTO BY JAMES DOYLE

Page 1 of 1The Prince George Citizen Digital Edition - The Prince George Citizen - 20 Feb 2018 - Je...

2/22/2018http://princegeorgecitizen.newspaperdirect.com/epaper/showarticle.aspx?article=2fee5342-...

2018.02.27 Regular Public - Page 1 of 105


DRAFT Minutes Regular Public Meeting

Board of Education School District No. 57 (Prince George)

2100 Ferry Avenue, Prince George, B.C.

2018.01.30

7:00 p.m.

Present:

Tim Bennett, Chair Trish Perrin, Vice-Chair Tony Cable, Trustee (Telephone) Bob Harris, Trustee Brenda Hooker, Trustee (Telephone) Sharel Warrington, Trustee Bruce Wiebe, Trustee

Marilyn Marquis-Forster, Superintendent of Schools Allan Reed, Secretary Treasurer Diane Nygaard, Executive Assistant (Recorder)

1. CALL TO ORDER

The meeting was called to order at 7:01 p.m.

2. APPROVAL OF AGENDA Additions to the agenda:

School District News: • Central Interior Regional Skills Competition (B. Harris) • Duchess Park Grad Transitions (B. Wiebe)

The agenda was approved as amended.

3. PUBLIC INPUT

Joanne Hapke representing the Prince George District Teachers’ Association commented on the positive and negative feedback received from members related to the recent Ministry of Education Regular K-12 Enrolment Audit at Kelly Road Secondary School and the Centre for Learning Alternatives, and the Special Education Enrolment Audit. Gillian Burnett representing the District Parents’ Advisory Council provided a final report of their parent lunch survey. Ms. Burnett stated that a copy of the report will be posted on the District Parent Advisory website. She encouraged parents to participate in the school district’s lunch survey that is being conducted through elementary schools. Ms. Burnett advised that the White Hatter presentation on internet safety is scheduled for February 13th at Prince George Secondary School.


Minutes of the regular public meeting held January 30, 2018 DRAFT


4. SCHOOL DISTRICT NEWS

4.1 City of Prince George, February 8th Public Meeting for 290 Voyageur Drive

Trustee Bennett drew attention to the information regarding the February 8th City of Prince George Public Meeting regarding the former Highglen Elementary School property that was included in the agenda package.

4.2 Aboriginal Education

4.2.1 Indigenous Elders and Knowledge Holders Advisory Council

Trustee Perrin reported that an invitation was extended to the Board of Education and Senior Administration to attend the January 23rd Indigenous Elders and Knowledge Holders Advisory Council meeting. Ms. Perrin advised those that attended the meeting were provided with an opportunity to learn the teachings around the traditional drum and participate in building their own personal hand drum and thanked the Advisory Council for the opportunity.

4.2.2 Northern Aboriginal Education Symposium

Trustee Bennett congratulated the Aboriginal Education Department on the success of the Northern Aboriginal Education Symposium that was held on January 29th at the Civic Centre.

4.3 Minister of Education’s Visit to Springwood Elementary School

Trustee Perrin reported that Minister Fleming toured Springwood Elementary School during a January 19th visit to Prince George.

4.4 Central Interior Regional Skills Competition

Trustee Harris reported on the College of New Caledonia Regional Skills competition and Trades Day held on January 17, 2018. Mr. Harris advised the competition is an annual event that welcomes competitors from elementary and high schools, and CNC campuses in the region to participate in different skill competitions. He stated that the gold winners will go on to compete in a Provincial competition in Abbotsford for an opportunity to advance to a National competition in Edmonton.

4.5 Grad Transitions at Duchess Park Secondary School

Trustee Wiebe reported that he participated in grad transition interviews at Duchess Park Secondary School and stated that he appreciated the positive experience with students.




5. MINUTES OF PREVIOUS MEETINGS

5.1 Public Meeting The minutes of the regular public meeting of November 28, 2017 were adopted as circulated.

5.2 Inaugural Meeting The minutes of the inaugural public meeting of December 5, 2017 were adopted as circulated.

5.3 Record of In Camera Meeting Minutes

The report on the items discussed and decisions made at the Regular In Camera meeting of November 28, 2017 and Special In Camera Meetings of December 5, 2017 and January 9, 2018 was approved.

6. PRESENTATION Chris Molcak, District Principal, and School District Coordinators Erin Thomas, Doug Borden, Bruce Northrop provided a PowerPoint presentation on the various programs offered by the Information Technology, Skills, Trades and Careers Department and responded to questions from the Trustees.

7. BUSINESS ARISING FROM THE MINUTES

7.1 Trustee Committee and Liaison Appointments Trustee Bennett drew attention to the Trustee Committee and Liaison Appointments effective January 2018 included in the agenda package. Mr. Bennett stated that due to a conflict of interest he is not able to serve as Liaison Trustee to Polaris Elementary School. He reported that Trustee Wiebe will serve as Liaison Trustee to Polaris Elementary School to December 1, 2018. MOVED and SECONDED That the Trustee Committee and Liaison Appointments – January 2018 be approved as amended. CARRIED All Trustees voted in favour of the motion. Trustee Warrington requested that the election of an alternate representative for BCSTA Provincial Councillor and BCPSEA be considered at the Board’s next and subsequent Inaugural meetings.




8. POLICY AND GOVERNANCE COMMITTEE

8.1 Committee Report

Trustee Perrin drew attention to the January 2018 Policy and Governance Committee Report that was included in the agenda package. MOVED and SECONDED That the report of the Policy and Governance Committee meeting held on January 3, 2018 be received. CARRIED All Trustees voted in favour of the motion.

8.2 Draft Policy 4117 SOGI (Sexual Orientation Gender Identity) Trustee Perrin reviewed the recommendation and rationale included in the agenda package. MOVED and SECONDED That the proposed revisions to Policy 4117 SOGI (Sexual Orientation Gender Identity) be approved. CARRIED All Trustees voted in favour of the motion.

8.3 Draft Policy – Financial Health Working Group Trustee Perrin reviewed the recommendation and background included in the agenda package The Secretary Treasurer responded to questions from the Trustees. MOVED and SECONDED That the proposed new

• Draft Policy 3170 Budget Development, Monitoring and Reporting, • Draft Policy 3433.2 Accumulated Operating Surplus and • Draft Policy 3434 Audit Committee

be approved for distribution to reference groups for input. CARRIED All Trustees voted in favour of the motion.




8.4 Draft Policy 3541 Student Transportation – Home and School Trustee Perrin reviewed the recommendation and rationale included in the agenda package MOVED and SECONDED That the proposed revisions to Policy 3541 Student Transportation – Home and School be approved for distribution to reference groups for input. CARRIED All Trustees voted in favour of the motion.

9. MANAGEMENT AND FINANCE COMMITTEE


Trustee Warrington reviewed and discussed the January 2018 Management and Finance Committee Report that was included in the agenda package. MOVED and SECONDED That the report of the Management and Finance Committee meeting held on January 15, 2018 be received. CARRIED All Trustees voted in favour of the motion.

9.2 2017-2018 Amended Annual Budget MOVED and SECONDED That, in accordance with Section 68 (4) of the School Act, all three readings of Amended Annual Budget Bylaw 2017-2018 be given at this meeting. CARRIED All Trustees voted in favour of the motion.

MOVED and SECONDED That Amended Annual Budget Bylaw 2017-2018 be given first reading. CARRIED All Trustees voted in favour of the motion.




MOVED and SECONDED That Amended Annual Budget Bylaw 2017-2018 be given second reading. CARRIED All Trustees voted in favour of the motion. The Secretary Treasurer reviewed the budget document and the related PowerPoint presentation with the assistance of the Director of Finance. A copy of the PowerPoint presentation was provided to the gallery. Mr. Reed and Ms. Patterson responded to questions from the Trustees. MOVED and SECONDED That Amended Annual Budget Bylaw 2017-2018 be given third and final reading. CARRIED All Trustees voted in favour of the motion.

10. EDUCATION SERVICES COMMITTEE


Trustee Wiebe drew attention to the January 2018 Education Services Committee Report that was included in the agenda package. MOVED and SECONDED That the report of the Education Services Committee meeting held on January 8, 2018 be received. CARRIED All Trustees voted in favour of the motion.

10.2 September 2018 Enrolment Restrictions The Trustees requested that the three recommendations related to the 2018-19 school year be presented separately from the recommendation related to the 2019-2020 and subsequent years. Trustee Wiebe reviewed the recommendation and rationale related to the 2018-2019 school year that was included in the agenda package. The Superintendent responded to questions from the Trustees.




MOVED and SECONDED That, effective for the 2018-2019 school year, enrolment at the following schools be restricted to catchment area students only:

a) Malaspina Elementary b) Southridge Elementary c) College Heights Secondary d) Heritage Elementary e) Glenview Elementary f) Hart Highlands Elementary g) Springwood Elementary h) Edgewood Elementary i) Duchess Park Secondary, Regular Program only, and

That, effective for the 2018-2019 school year, Kindergarten enrolment at the following schools be restricted:

a) College Heights Elementary – French Immersion program, no more than 40 students

b) Spruceland Traditional Elementary, no more than 40 students

c) Polaris Montessori Elementary – no more than 40 students d) École Lac des Bois – no more than 60 students, and

That for the 2018-2019 school year, both McBride Centennial and McBride Secondary Schools operate in their current configuration. CARRIED

All Trustees voted in favour of the motion.

Trustee Wiebe reviewed the recommendation and the rationale related to the 2019-2020 and subsequent school years that was included in the agenda package. Trustee Warrington suggested that further review by the Education Services Committee is required prior to the Superintendent being directed to develop a plan for consultation with students, families, school staffs, and the wider community, and the Education Programs and Planning and Education Services Committee related to education programs and the catchment and capacity of schools for the 2019-2020 and subsequent school years. The Superintendent responded to questions from the Trustees.




MOVED and SECONDED That recommendation No. 4 be referred to the Education Services Committee for further debate. CARRIED Trustees Cable, Harris, Perrin and Warrington voted in favour of the motion. Trustees Bennett, Hooker and Wiebe were opposed to the motion.

11. EDUCATION PROGRAMS AND PLANNING COMMITTEE


Trustee Cable drew attention to the January 2018 Education Programs and Planning Committee Report that was included in the agenda package. MOVED and SECONDED That the report of the Education Programs and Planning Committee meeting held on January 16, 2018 be received. CARRIED All Trustees voted in favour of the motion. Trustee Hooker excused herself from the meeting at 9:35 p.m. The Superintendent responded to questions from the Trustees. Trustee Perrin requested that the school district acknowledges Oliver as a Certified Therapy Dog within School District No. 57 (Prince George) by purchasing a SD57 crest for the vest that the therapy dog wears while working at the school.

12. DISTRICT ADMINISTRATION REPORTS

12.1 Superintendent of Schools The Superintendent drew attention to her response to the report delivered by Sarah Holland of the Prince George District Parent Advisory Council at the November 28, 2017 regular public meeting regarding their fall 2017 Lunch Survey that was included in the agenda package.




13. TRUSTEE REPORTS

13.1 BC School Trustees’ Association

Trustee Warrington provided an overview of the agenda of the 2018 BCSTA Provincial Council meeting that will be held in Vancouver on February 16 and 17, 2018 in Vancouver, BC. 13.1.1 Northern Interior Branch Annual General Meeting

Trustee Bennett reported on the BCSTA Northern Interior Branch Annual General Meeting that was held in Prince George on January 19 and 20, 2018. Mr. Bennett advised that the AGM included greetings from the Hon. Rob Fleming, Minister of Education and a MLA Forum on the evening of January 19th and a business meeting on January 20th.

13.2 District Parent Advisory Council

Trustee Warrington reported on the District Parent Advisory Council meeting held on January 8, 2018. Agenda items included the review and a discussion of the lunch hour survey results and the next steps, partner group presentations, election for vacant positions and succession planning.

13.3 District Student Advisory Council

Trustee Warrington reported on the District Student Advisory Council meeting held on January 15, 2018. Agenda items included a presentation on Healthy Youth and Healthy Schools by Dr. Sandra Allison, Northern Health Chief Medical Health Officer.

14. NEW BUSINESS

None.

15. CORRESPONDENCE Mr. Bennett drew the Board’s attention to the item of correspondence included in the agenda for information, which was:

• Letter from the City of Prince George dated January 9, 2018 regarding the Prince George Heritage Register and Quinson Elementary School.

16. ADJOURNMENT The meeting adjourned at 10:04 p.m.


Page 1 of 1

BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 57 (PRINCE GEORGE)

RECORD PURSUANT TO SECTION 72 OF THE SCHOOL ACT

MATTERS DISCUSSED AND DECISIONS REACHED AT THE SPECIAL AND REGULAR IN CAMERA MEETINGS HELD SINCE THE LAST SUCH REPORT

January 30, 2018 - Regular In Camera

1. Adoption of the minutes of the regular in camera meeting of November 28, 2017 and special in camera meeting of December 5, 2017 and January 9, 2018.

2. Discussion and decisions regarding personnel matters.

3. Receipt of an update on legal matters.

4. Receipt of an update on the Ministry of Education 2017-18 Special Education Enrolment Audit.

5. Discussion regarding governance matter.

6. Receipt of a report on the British Columbia Public School Employers Association Annual General Meeting.

7. Review and discussion regarding the Public Sector K-12 Education Funding Model draft principles.

The meeting was called to order at 4:04 p.m. and adjourned at 5:42 p.m.

February 13, 2018 – Special In Camera

1. Discussion and decisions regarding personnel matters.

2. Receipt of a report on a British Columbia Public School Employers’ Association conference call and a discussion regarding British Columbia School Trustees’ Association Provincial Council motions.

3. Discussion and decision regarding governance matters.

4. Review and update of the 2017-18 Board Annual Work Plan.

The meeting was called to order at 3:58 p.m. and adjourned at 6:08 p.m.


/dln Page 1 of 1


February 20, 2018 MEMORANDUM TO: Board of Education FROM: Trustee Cable, Chair

Education Programs and Planning Committee

SUBJECT: COMMITTEE REPORT – FEBRUARY 2018

RECOMMENDATION

That the report of the Education Programs and Planning Committee meeting held on February 20, 2018 be received.

* * * * * * * REPORT:

1. The Education Program and Planning Committee met on February 20, 2018.

2. The meeting’s agenda items were:

3. Approval of the minutes of the previous meeting held. a. The Committee received presentations for the proposed Board

Authorized Courses that are being brought forward for consideration by the Board of Education this evening.

b. The Director of Learning Pathways provided the Committee with an update regarding the various programs available through the Centre for Learning Alternatives and an overview of the level of supports that are available to students.

c. The Superintendent provided a presentation on the Framework for

Enhancing Student Learning Data Review for School District No. 57 (Prince George).

The presentation included the review and discussion of the following reports:

• Ministry of Education’s 2017 School District Report, • 2017 Grade 2 Reading Achievement Results and the • 2017 Comprehensive Academic Intervention Strategy (CAIS) Early Years

Evaluation (EYE) Report

The committee will review and discuss the student learning data further at the next committee meeting.

d. Review and update of the yearly plan.

4. The next Education Programs and Planning Committee meeting will be

held on April 17, 2018.


23/02/2018

1

Course Presentation 2018

Building off existing Coaching 11 courseModeled from Ministry exampleSupport school and community programs

with experienced coach volunteersProvide real life experience and

certifications

4 Credit120+ hours (Required to coach a team.

Ex. Gr 8 volleyball – 2 - 2 hours prac/week, 1 league game 2 hours/week, 4-5 tournaments at 8 hours, season is 9 weeks = ~68hours in coaching time. This is on top of in class learning)

Coaching Philosophy – Journals, self reflections, self analysis,

Presentations – debates, coachingCertifications – Making headway,

CPR/AED, …Practice/Season planning – practice

plans, drills searches, principles of exercise

Research – Personalities, drills, planning


RCMP YOUTH ACADEMY March 19 – March 24, 2018

Assignment Package

Instructions: Follow the instructions at the top of each of the following assignment pages. Collect all of

your work as one single document. Please save your work as a .doc, .docx or .rtf.

Assignment #1 – Essay

Assignment #2 – Reflection on your Interview

Assignment #3 – Fitness Program Reflection and Journal

Assignment #4 – Careers in the RCMP Research

Assignment #5 – Interview with a Police Officer

Once you have completed all of the assignments, upload your single document

to the submission section on the Work Experience – RCMP YA course.


Essay Assignment

(200 words)

Write a well written essay describing why you are interested in attending the Prince George

RCMP Youth Academy. How will attending this academy help to reinforce your desire to

become a police officer? What makes you interested in a career in law enforcement? What

about being a police officer appeals to you? Are there parts of the job that concern you?

Title your essay – Assignment #1


Reflection on your Interview Assignment

(150 words)

Write a short paragraph, reflecting on your recent interview for the RCMP Youth Academy.

Were you nervous? How well did you prepare? What answers would you have changed? Did

you learn anything from your interview? How would you prepare differently for another

interview in the future?

Title your reflection – Assignment #2


Fitness Program Development

(150 words +Journal)

Fitness Reflection:

Write a short paragraph describing your preparation for your initial fitness test. Did you feel

you prepared well? Were some aspects of the fitness test more difficult than others for you?

Title your reflection – Assignment #3

Fitness Journal:

While at the RCMP Youth Academy, you will be required to start your day with a run that will

likely include other cross-fit activities. Think about how you might develop a fitness regime that

would provide you with a high level of fitness.

Download the fitness journal from the course. Record all of your training up to the Academy.

These fitness journals will be collected on Day 1 of the academy.


Name:

Day Activity Duration Activity Duration Activity Duration

30 min

Sample: treadmill /20 pushups

*Activities can include: stair climber, stationary bike, treadmill, aerobic class, sit-ups,

push-ups, stretching, judo, karate, tae-kwan-do, baskball, basketball, * Have sponsor teacher/career programs coordinator make extra copies of this page as needed

RCMP Fitness Journal

It is very important to work on your aerobic fitness before you arrive at the academy. The camp will be very

physical and you will need to be in excellent shape. At the camp you will be expected to run a minimum of 2. 5

kilometers on a daily basis. You will often have a chance to rest during your runs, but will likely be required to

Training should be 3 times per week.


Careers within the RCMP Research Assignment

(300 words)

Using the handout “Careers within the RCMP”, select two specialties that most interest you.

Using your superior research skills, collect information on the two careers within the RCMP that

you would be interested in pursuing. Find out where you would get training, how much

experience is required before you can do that job. Do some jobs require relocation? Are some

jobs add-ons to regular duty? Do some jobs require you to work outside of Canada? Each

paragraph should be 150 words. Title each paragraph with the career title.

Title your research – Assignment #4


Interview with a Police Officer

Using the questions below, interview a police officer from your local detachment. Make sure to

schedule the interview well in advance of your deadline. Police officers have very unpredictable

schedules. Be flexible and be prepared to change the date of the interview. The questions

provided below are meant to be a rough guide for your interview. If your conversations take a

turn, go with it. A face to face interview would be preferable but you may conduct your

interview by phone if circumstances require it. Take good notes. You may also use a recording

device if your police officer gives you permission.

1. Where did you grow up?

2. What made you interested in becoming a police officer?

3. How old were you when you went to Depot in Regina?

4. What do you like most about being a police officer/

5. What bothers you most about your job?

6. Are you part of any special police units? Would you like to be?

7. What personal attributes do you think make a good police officer?

8. If you could change one thing about your work as a police officer what would it be?

9. Ask your interview subject any question you think is relevant.

10. Ask your interview subject if he/she has any questions for you related to the RCMP

Youth Academy.

Title your interview – Assignment #5


Information to support student learning.space

This report provides British Columbia citizens with easy access to a comprehensive.

set of information about each school district in the province.

2017 School District Report | SD 57Prince George

Our mandate for education: A quality education system assists in the development of human potential and improves.

the well-being of every British Columbian. The B.C. school system develops educated citizens by supporting each student's.

intellectual, human and social, and career development, and by considering a wide range of information in all of these areas.

Intellectual Development.Includes the ability to analyze critically, to reason,.

to think independently, and to acquire important.

skills and bodies of knowledge.

Human and Social Development.Includes developing a sense of self-worth and well.

being, personal initiative, social responsibility, and a.

tolerance and respect for the ideas and beliefs of others.

Career Development.Includes preparing students to attain their career.

objectives and to develop effective work habits and.

the flexibility to deal with change in the workplace.

Reading, Writing, and Numeracy . . . . . . . . . . . 3.

Grade-to-Grade Transitions . . . . . . . . . . . . . . . 5.

Provincial Examinations . . . . . . . . . . . . . . . . . . 5.

Completion Rates . . . . . . . . . . . . . . . . . . . . . . 6

Early Development . . . . . . . . . . . . . . . . . . . . . . 7.

Student Satisfaction . . . . . . . . . . . . . . . . . . . . . 8

Post-Secondary and Career Preparation . . . . . . 9.

Transition to B.C. Post-Secondary Education . . 9


Pri..District: Prince George $87,09269.2%17.6%43.8%2.2%

217

13,065

2017 School District Report | SD 57Prince GeorgeAbout Your School District

http://www.sd57.bc.ca Abc

When reviewing district results, it is important to consider various.

factors that can influence student learning..

Community demographic and student enrolment information is provided.

to help inform local planning and continuous improvement efforts..

For information about this district and their plans for enhancing student.

learning, please refer to http://www.sd57.bc.ca

Current Headcount...

Projected changeover next 10 years 200

4006008001,0001,200

Total Students Across All Grades (2016/17)

All Students Aboriginal All Students w..

1.5% 35.2% 15.3% 64.6% $91,967Province

Percent of 15-24year-olds receivingEmployment Insurance

Percent of 25-54year-olds withoutPost-SecondaryCredentials

Percent of Lone-ParentFamilies

Percent of Participationin Labour Force

Average Family Income

The grey band represents typicalperformance for school districts acrossBritish Columbia (the range of results forthe middle 50% of school districts).

The orange line shows this district's results over time (for the last5 years, unless otherwise noted).

The orange dot showsthe most recent resultsfor this school district.

2

Community Demographics

How to Read the Charts in This Report

K 1 2 3 4 5 6 7 8 9 10 11 12Students with Special Needs1 2

3


2017 School District Report | SD 57Prince GeorgeIntellectual Development

3

A goal of B.C.'s education system, supported by the family and.

community, is intellectual development – enabling our students.

to think critically, independently, and to acquire important skills.

and knowledge that will enable them to thrive in a rapidly.

changing world.

Reading, Writing, and Numeracy (2016/17)The Foundation Skills Assessment (FSA) is a set of reading, writing, and numeracy assessments administered each.

year to students in grades 4 and 7. The FSA is a valuable indicator of where students might have challenges in reading,.

writing, and numeracy and can be used to help plan their education. It also provides a snapshot of how our education.

system is meeting the needs of students in these key areas.

GradeSkill Student GroupTotalWriters

ParticipationRate 0% 20% 40% 60% 80% 100%

Percent Meeting or Exceeding Expectations

4 Reading All Students 888 94%

Aboriginal 274 92%

Special Needs 47 89%

Writing All Students 879 93%

Aboriginal 268 90%


NumeracyAll Students 886 93%

Aboriginal 272 92%


0% 20% 40% 60% 80% 100%

Percent Meeting or Exceeding Expectations

7 Reading All Students 871 94%

Aboriginal 281 92%


Writing All Students 842 90%

Aboriginal 270 88%


NumeracyAll Students 869 93%

Aboriginal 282 92%



Percent of students with the same level ofperformance in grade 4 and 7

Percent of students with a higher level ofperformance in grade 7 than 4

Percent of students with a lowerlevel of performance in grade 7 tha..


4

Student Growth Over TimeThese charts follow the performance of a single group of students.

on their grade 4 and 7 FSA reading and numeracy assessments.

See http://www.bced.gov.bc.ca/reporting/systemperformance.

for comparable results for the writing assessments.

Student PerformanceLevels in Grade 4(2013/14)

Number ofStudents

Students' 2015/16 Results in Grade 7, Compared to their Grade 4 Results

ExceedsExpectations Meets Expectations Not Yet Within

Expectations Did Not Participate

Exceeds Expectations 54

Meets Expectations 494

Not Yet WithinExpectations 187

Did Not Participate 47

2%4%48%46%

2%22%70%6%

8%66%26%1%

49%32%19%

Reading

Student PerformanceLevels in Grade 4(2013/14)

Number ofStudents

Students' 2015/16 Results in Grade 7, Compared to their Grade 4 Results

ExceedsExpectations Meets Expectations Not Yet Within

Expectations Did Not Participate

Exceeds Expectations 23

Meets Expectations 428

Not Yet WithinExpectations 283

Did Not Participate 48

70%30%

3%27%66%4%

8%75%17%

54%40%6%

Numeracy



5

Grade-to-Grade Transitions (2015/16)Grade-to-grade transition is the percent of students who make a.

successful transition to a higher grade the following year.

Shown here are the percent of students in the district making a.

successful transition from grade 11 to grade 12.

2010/11 2011/12 2012/13 2013/14 2014/15 2015/16

40%

50%

60%

70%

80%

90%

100%

Transition Rate

All StudentsAboriginalSpecial Needs

Provincial Examinations (2015/16)To graduate in B.C., students must complete provincial examinations in:.

» Language Arts 10 and 12 (English).

» Mathematics 10 (Math)

Grade Exam Student GroupTotalWriters 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Average Exam Mark

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Average Exam Mark

10 English All Students 928Aboriginal 238Special Needs 69

Math All Students 920Aboriginal 245Special Needs 63

12 English All Students 867Aboriginal 189Special Needs 37



6

Completion Rates (2015/16)The Six-Year Completion Rate is the proportion of students who graduate.

with a B.C. Certificate of Graduation or B.C. Adult Graduation Diploma,.

within six years from the first time they enrol in Grade 8. Results are.

adjusted for student migration in and out of British Columbia.

Student Group Total Students 0% 20% 40% 60% 80% 100%

Completion Rate

0% 20% 40% 60% 80% 100%

Completion Rate

All Students 1237

Aboriginal 337

Special Needs 180

2002/2003

2003/2004

2004/2005

2005/2006

2006/2007

2007/2008

2008/2009

2009/2010

2010/2011

2011/2012

2012/2013

2013/2014

2014/2015

2015/2016

0%

20%

40%

60%

80%

100%

Completion Rate

Completion Rates Over Time forAboriginal and All Students.

All StudentsAboriginal


1,071

Vulnerability Indicator 0% 5% 10% 15% 20% 25% 30% 35%Percent of Students Vulnerable

0% 5% 10% 15% 20% 25% 30% 35%Percent of Students Vulnerable

Physical Health and Well-Being

Social Competence

Emotional Maturity

Language and Cognitive Development

Communication Skills

Vulnerable One or More

Total number of students assessed (2013/14 - 2015/16)

Typical range across B.C. (middle 50% of districts)

Selected district's most recent results (2013/14 - 2015/16)

Range of district's results over time (2001/02 - 2015/16)

Measure ..Share o..MIN Dis..2017 School District Report | SD 57

Prince GeorgeHuman and Social Development

7

Schools are expected to play a major role, along with families.

and communities, in helping each student develop a sense.

of self-worth and well being, personal initiative, social.

responsibility, and a tolerance and respect for the ideas.

and beliefs of others.

Early Development.The Early Development Instrument (EDI) is a questionnaire completed by kindergarten teachers from across British.

Columbia. The questionnaire measures five core areas of early child development. These areas are good predictions of.

adult health, education, and social outcomes. Listed below are the percentages of students considered vulnerable in.

each of these core areas. Learn more about the EDI at http://earlylearning.ubc.ca/edi


2017 School District Report | SD 57Prince GeorgeHuman and Social Development

8

Student Satisfaction (2015/16)Every year, the B.C. Ministry of Education invites students in grades 4, 7,.

10 and 12 to complete an online survey about their school experience...

Results for elementary students (grades 4 and 7) and secondary.

students (grades 10 and 12) are provided.

Question Grade LevelStudentGroup

TotalResponses0% 20% 40% 60% 80% 100%

Students Responding "Many Times" or"All of the Time"

Do you feel welcomeat your school?

Elementary All Students 1,343

Aboriginal 355

Secondary All Students 1,223

Aboriginal 272

Are you satisfied withwhat you are learningat school?


Aboriginal 361


Aboriginal 272

At school, are youlearning about howto stay healthy?


Aboriginal 356


Aboriginal 268

At school, do yourespect people whoare different from you(for example, think,act, or look different)?


Aboriginal 363


Aboriginal 261


2017 School District Report | SD 57Prince GeorgeCareer Development

9

Schools are expected to play a major role, along with families.

and communities, in helping students attain their career.

objectives and develop effective work habits and the flexibility.

to deal with change in the workplace.

Post-Secondary and CareerPreparation (2015/16)

Transition to B.C. Public Post-Secondary Education (2015/16).

The following information shows the transitions of a cohort of students in this district, and:.

» how many of these students graduated from the B.C. school system by fall 2016; and.

» how many of these students enrolled in a B.C. public post-secondary institution by fall 2016.

*Note, these results do not include those students who enrolled in post-secondary institutions outside of B.C.

0% 20% 40% 60% 80% 100%

Students Responding "Many Times" or "All of the Time"

Are you satisfied thatschool is preparing you forpost-secondary education?

SecondaryAll Students1,220

Aboriginal 269

Are you satisfied thatschool is preparing you fora job in the future?

SecondaryAll Students1,221

Aboriginal 266

1,379Grade 8 Students in 2005/06 (adjusted for migration in and out of B.C.)

100% of Student Group

44332

K-12 Non-Graduates

44332% of Original Student Group

93668

K-12 Graduates

93668% of Original Student Group

43103

Progress to B.C.Public Post-SecondaryAfter K-12 by Fall 2016

4310% of non-graduates3% of original student group

4009029

No Progress to B.C.Public Post-SecondaryAfter K-12 by Fall 2016

40090% of non-graduates29% of original student group

5664161

Progress to B.C.Public Post-SecondaryAfter K-12 by Fall 2016

56661% of graduates41% of original student group

3704027

No Progress to B.C.Public Post-SecondaryAfter K-12 by Fall 2016

37040% of graduates27% of original student group

4


2017 School District Report | SD 57Prince George

10

About This ReportThis report provides an overview of information collected by the.

B.C. Ministry of Education for all school districts across the province..

It complements new planning and reporting efforts that are underway.

to enhance student learning in every school and school district in.

British Columbia.

A complete and interactive version of this report is available at.

https://www.bced.gov.bc.ca/reporting/systemperformance

Questions to Consider When Reviewing ResultsSome questions you might consider when reviewing information in this report include:

» To what extent do the results align with what you expected to see?.

» How do the results compare with other information that exists?.

» What are areas of strength?.

» What areas may need further attention?.

» Where do you see growth over time?.

» What patterns do you see across particular groups of students?.

» What efforts are underway to support student success, and what role can you play?

We Value Your FeedbackThe B.C. Ministry of Education welcomes your feedback.

on this new way of displaying student information..

Please send any questions, comments, or suggestions.

for improvement to [email protected]

Visit https://www.bced.gov.bc.ca/reporting/systemperformance.

to view the interactive version of this report.

(1) Aboriginal Students: a student who has self-identified as being of Aboriginal ancestry(First Nations, Métis, or Inuit)

(2) Students with Special Needs: when the Ministry of Education reports on the totalnumber of students with special needs, all categories are included. When reporting out onthe performance of students with special needs, only the following groupings are included:Sensory Disabilities (Categories E and F), Learning Disabilities (Category Q), andBehaviour Disabilities (Categories H and R)

(3) Community Demographics: these data comes from Statistics Canada, and reflects datacollected in 2010/11 (http://www12.statcan.gc.ca/nhs-enm/2011/dp-pd/prof/)

(4) Transitions to B.C. Public Post-Secondary: for more information, please refer tohttp://www2.gov.bc.ca/gov/content/education-training/post-secondary-education/data-research/student-transitions-project


Page 1 of 1


February 20, 2018 MEMORANDUM TO: Board of Education

FROM: Education Programs and Planning Committee SUBJECT: BOARD AUTHORIZED COURSE: OUTDOOR EDUCATION 10

RECOMMENDATION

That Outdoor Education 10 be approved as a Board authorized course.

* * * * * * * * RATIONALE:

1. This is a new course in the district. 2. The new graduation program requires Grade 10-12 courses to be either Ministry

authorized or Board authorized in order to count toward graduation.

/dln


Page 1 of 1



FROM: Education Programs and Planning Committee SUBJECT: BOARD AUTHORIZED COURSE: ATHLETIC COACHING 12

RECOMMENDATION

That Athletic Coaching 12 be approved as a Board authorized course.

* * * * * * * * RATIONALE:



/dln


Page 1 of 1



FROM: Education Programs and Planning Committee SUBJECT: BOARD AUTHORIZED COURSE:

RCMP YOUTH ACADEMY 11/12

RECOMMENDATION

That RCMP Youth Academy 11/12 be approved as a Board authorized course.

* * * * * * * * RATIONALE:



/dln


Page 1 of 2


February 6, 2018 MEMORANDUM TO: Board of Education FROM: Trustee Perrin, Chair

Policy and Governance Committee SUBJECT: COMMITTEE REPORT – FEBRUARY 2018

RECOMMENDATION

That the report of the Policy and Governance Committee meeting held on February 6, 2018 be received.

* * * * * * *

REPORT:

1. The Policy and Governance Committee met on February 6, 2018.

2. The following items from that meeting are being brought forward for consideration by the Board of Education this evening.

a. Draft Policies – Ministry of Education Compliance

• Draft Policy 5111.5 Ordinarily Resident

• Draft Policy 5119.7 Student Withdrawal

• Draft Policy 6176 In-District Student Work Experience

b. Draft Policy 3513.5 Energy and Sustainable Conservation

3. The meeting’s other agenda items were:

a. Approval of the minutes of the previous meeting held.

b. Receipt of an update on the disposition of items referred to the Board meeting of January 30, 2018 by the Policy and Governance Committee.


Page 2 of 2

c. The Committee reviewed and discussed a proposed new draft

policy for the use of Global Positioning System (GPS) Equipment in District Owned Vehicles. The committee was advised that the use of GPS equipment will enhance the safety of school district employees and provide for operational efficiencies.

The committee requested that the Superintendent research the cost to have GPS equipment installed into school district vehicles along with a list of other school districts currently using GPS systems in their vehicles for further review and discussion at an upcoming committee meeting.

4. The next Policy and Governance Committee meeting will be held on

March 6, 2018. /dln


/dln Page 1 of 1

SCHOOL DISTRICT NO. 57 (PRINCE GEORGE) February 6, 2018 MEMORANDUM TO: Board of Education

FROM: Policy and Governance SUBJECT: DRAFT POLICIES – MINISTRY OF EDUCATION COMPLIANCE

RECOMMENDATION

That the proposed new Draft Policy 5111.5 Ordinarily Resident, Draft Policy 5119.7 Student Withdrawal and revised Draft Policy 6176 In-District Student Work Experience be approved for distribution to reference groups for input.

* * * * * * * *

RATIONALE

1. At the November 14, 2017 Policy and Governance Committee meeting the Superintendent reported that the Ministry of Education completed an audit of the K-12 regular enrolment at Kelly Road Secondary School and the Centre for Learning Alternatives. Ms. Marquis-Forster relayed information from the auditor’s verbal exit report stating that the school district is required to have the these policies. The committee reviewed and discussed the draft policies as presented and requested that Draft Policy 5111.5 Ordinarily Resident and Draft Policy 5119.7 Student Withdrawal be referred to legal counsel for review and vetted through the Ministry of Education. The committee requested minor revisions to draft Policy 6176 In-District Student Work Experience for approval by the Board.

2. At the February 6, 2018 Policy and Governance Committee meeting the Superintendent reported that legal counsel has reviewed and suggested minor revisions to Draft Policy 5111.5 Ordinarily Resident and Draft Policy 5119.7 Student Withdrawal. The committee reviewed and discussed the recommended revisions to the two draft policies received from legal counsel’. The committee requested minor revisions to draft Policy 5111.5 Ordinarily Resident and recommends that the draft policies be distributed to reference groups for input, for a period of 60 days, in accordance with Policy 8310 (Policy and Policy Development).


BOARD OF EDUCATION School District No. 57 2100 Ferry Avenue Prince George, B.C. V2L 4R5 (250) 561-6800

PPOOLLIICCYY 55111111..55

Page 1 of 6

ORDINARILY RESIDENT

APPROVED: 2018.XX.XX

POLICY

Instruction in a publically funded educational program in School District No. 57 (Prince George) will be provided to every student of school age ordinarily resident in British Columbia and enrolled in a school operated by the Board. DEFINITIONS: “Ordinarily resident” on the basis of objective evidence, a person has established a regular, habitual mode of life in the community with a sufficient degree of continuity which has persisted despite temporary absences.

Responsibility Centre: Superintendent of Schools References: School Act, Section 82


POLICY 5111.5

ORDINARILY RESIDENT


PREAMBLE The intent of this policy is to assist schools in determining if a student is ‘ordinarily resident’ and eligible to enroll in a publically funded educational program in School District No. 57 (Prince George).

Approved: 2018.XX.XX


DRAFT POLICY5111.5 ORDINARILY RESIDENT


REGULATIONS: 1. Ordinarily Resident Status

In accordance with the School Act and the Ministry of Education policy document, “Funding Policy – Eligibility of Students for Operating Grant Funding”, a student is resident in the province of British Columbia and the parent/guardian(s) of the student are ordinarily residents in British Columbia.

1.1. Temporarily Absent

Students may be temporarily absent from British Columbia, yet still retain eligibility for funding if their parent/guardian remains ordinarily resident. For Example:

1.1.1. Student only is Temporarily Absent

The parents/guardians remain ordinarily resident in British Columbia while the student is temporarily absent.

1.1.2. Student and Parents/Guardian(s) are Temporarily Absent

If the student is temporarily absent from the province with the parent/guardian(s), the parent/guardian(s) may still be considered ordinarily resident in British Columbia if there is objective evidence that the family will be returning to British Columbia.

1.2. Immigration Status

Immigration status is relevant but does not determine ordinarily residence. The determination of whether a person is ordinarily resident student should never be based solely on the person’s immigration status. A person need not be a Canadian citizen or permanent resident to be an ‘ordinarily resident’ in BC for the purposes of Section 82 of the School Act. For example, persons who have applied for convention refugee status but not yet received a determination, and persons who have applied for permanent resident status from within Canada, may be ordinarily resident in BC if there are other indicators of continuity with the community and residence for a settled purpose other than receiving publically funded education. On the other hand, a person who comes to Canada on a time-limited basis and has not taken steps to obtain permanent residence in Canada usually will not be ordinarily resident because they have no legitimate expectation of remaining in Canada.

Determination of immigration status as Ordinarily Resident should be done in conjunction with the Central Administration Office.

__________________________ Approved: 2018.XX.XX




ADMINISTRATIVE PROCEDURES 1. Proof of Residency

In accordance with the School Act ,Section 82, Ministry of Education policy, and School District No. 57 Policy, Ordinarily Resident, a student is eligible for a provincially funded education if parent/guardian(s) meet ordinarily resident requirements. Students who are resident in BC, and whose parent/guardian(s) are ordinarily residents in BC, and who are enrolled in a program in School District No. 57 (Prince George) are eligible for Ministry of Education funding. Any of the documents below can be copied to demonstrate residency: • BC Care Card / BC Services Card / BC Identification Card • BC Driver’s License or Enhanced BC Driver’s License • Long-term tenancy agreement - showing name and address • Property purchase agreement - showing name and address • A current income tax return filed as a BC resident

If the primary identification above is unavailable, schools should request any 2 of the following: • Property tax statement - showing name and address • Proof of employment for a minimum of 20 hours per week (e.g. pay stub,

letter from the employer) • Utility bill – showing name and address • BC vehicle registration • Canadian bank account statement - showing name and address

2. Proof of Guardianship

Any of the documents below can be copied to demonstrate guardianship: • Student’s Birth Certificate (long form preferred) • Student Passport • Income Tax Statement where children are declared • Parent’s Confirmation of Permanent Residency or Record of Landing or valid

Immigration Canada documents where children are named • If parents live separately, court order or written agreement granting care to

accompanying parent




3. Requirements

In order to meet the ‘ordinarily resident’ requirements, the parent/guardian(s) of the student must produce sufficient evidence to meet the criteria of ‘ordinarily resident.’ If the parent/guardian(s) of the student are unable to produce sufficient evidence to satisfy the school principal/vice principal that the parent/guardian(s) and student are ordinarily residents, or if the principal/vice principal is unsure if the evidence provided is sufficient, the principal/vice principal should contact the Central Administration Office for clarification.

Parent/guardian(s) or student must be ordinarily resident in British Columbia with a sufficient degree of continuity to ensure that there is a settled purpose other than to obtain publically funded education.

3.1. Temporarily Absent

3.1.1. Student only is Temporarily Absent

• Documentation that the student will be returning to the parent/guardian(s) home at the end of this temporary absence.

3.1.2. Student and Parent/Guardian(s) are Temporarily Absent

Any one of the documents can be copied to show that the family is returning to British Columbia: • Letter from an employer indicating the commencement

and/or termination of a contract for work.

• Other documentation deemed sufficient by the Superintendent of Schools, or designate.

3.2. Immigration Status

Any of the documents below can be copied into the file:

Parent/guardian(s) to provide one of the following: • Current Passport • Canadian Citizenship Card • Confirmation of Immigration Status • Permanent Resident Card




Child to provide one of the following: • Birth Certificate • Current Passport • Canadian Citizenship Card • Confirmation of Immigration Status • Permanent Resident Card

Parental Employment/Study Visas Parent/guardian(s) to provide the following (These must be verified by International Education): • Work Permit (valid for one year or more); • Proof of Employment; and, • Current Passport. OR: • Study Permit (valid for one year or more); • Letter of Acceptance or transcript showing enrollment in

degree or diploma granting program at a public post-secondary institution authorized by the BC Ministry of Advanced Education. (Permit cannot be for high school upgrading or ESL unless it is a requirement of acceptance into the aforementioned programs, for one year only, and the institution is BC EQA-Education Quality Assurance); and,

• Current Passport. OR: • Diplomatic Status

3.3. Court Orders

Provide a court order.

3.4. Cross-enrolled Students

In unique circumstances, our distributed learning school may request proof of ‘ordinarily resident’ for out-of-district cross-enrolled students.




PPOOLLIICCYY 55111199..77

Page 1 of 3

STUDENT WITHDRAWAL

APPROVED: XXXX.XX.XX

POLICY

School District No. 57 (Prince George) seeks to support all students in their academic programming. A formal procedure for student withdrawal from a course of studies or a particular subject is required to ensure that academic study decisions are made with due consideration for the best interests of the students involved and in consultation with students and their parent/guardian(s).

Responsibility Centre: Assistant Superintendent References: School Act, Section 85 and 91 Policy 5131 District Code of Student Conduct Policy 5131.2 Student Conduct Review Committee


POLICY 5119.7

STUDENT WITHDRAWAL


PREAMBLE The Board of Education acknowledges that there may be valid reasons for a student to withdraw from a course of studies or from a particular subject. It is expected that a formal procedure will be followed, typically involving the principal/vice principal of the school. In special circumstances, the district staff person responsible for the school may also be involved.

Approved: XXXX.XX.XX


POLICY 5119.7

STUDENT WITHDRAWALS


REGULATIONS:

1. Upon the request of the parent/guardian(s) of the student, or when appropriate, the student, the Principal/Vice Principal may grant permission to a student to withdraw from a course of studies or subject.

2. It is expected that schools will develop their own school-specific procedure for

written withdrawal requests in order to facilitate student tracking and record purposes.

3. In special circumstances, the district staff person responsible for the school,

typically an Assistant Superintendent may grant permission to a student to withdraw from a course of studies or a subject. In these cases, it will be expected that the request will be submitted on the form developed by the school of origin.

4. Where a change of schools is involved, student records will be held until

requested by another educational institution.




PPOOLLIICCYY 66117766

Page 1 of 4

IN-DISTRICT STUDENT WORK EXPERIENCE

APPROVED: 1980.05.26

REVISED: 2001.02.27

2018.XX.XX

POLICY

The Board shall support a work study/work experience program for students providing work experience placement opportunities within the district. The Board supports student work experience programs in compliance with Ministry of Education requirements.

Responsibility Centre: Director of School Services References: School Act, Section 85, Section 168(2)(a)

Workers' Compensation Act, Section 3 (7) (b) Ministry Work Experience Handbook, Policy Guidelines and Best Practices School District No. 57 (Prince George) Handbook for Work Experience Placements


POLICY 6176



PREAMBLE The value of work experience programs to student success has been widely recognized. BC’s redesigned Graduation Years curriculum 2018, includes Career Education as one of the essential pillars. Diverse work experience opportunities allow students to expand personal, academic, and practical competencies. It is widely recognized that work study/work experience is an important learning component that helps students see the relevancy of their in-class studies. The Ministry of Education has made "30 hours work experience" mandatory in order to complete BC graduation requirements. The greater the range of work placement opportunities available, the greater the likelihood of matching student interests and skill levels to appropriate work sites. School District No. 57 is a large district employing excellent role models in a variety of work sites and job descriptions, and should provide placements for work experience students where appropriate.

Approved: 2001.02.27 Revised: 2018.XX.XX


POLICY 6176



REGULATIONS: 1. Departments in the school district shall identify various appropriate work site

locations.

2. The school district shall comply with all of the work study/work experience program requirements.

3. In accordance with Ministry of Education policies, Work Experience Ministerial Order 237/11, and the Work Experience Program Guide, School District No. 57 authorizes participation in Work Experience Programs for students who are fifteen (15) years of age or older.

4. Schools are responsible for implementing and evaluating the prescribed learning outcomes from the Program Guide for Ministry-Authorized Work Experience Courses.

5. School Principals are responsible to ensure that, in accordance with Ministry guidelines and District Policy, all documentation is completed and filed as outlined in the District Career Programs Guide, with specific attention to the Work Experience Placement Agreement (Contract) and WorkSafe BC Clearance letter.

6. All Work Experience placements should be linked to a student’s career focus and shall include hands-on work experience, job shadowing, and/or career mentoring at a standard work site, a non-standard community site created for work experience or a career simulation.

7. All work experience students must be supervised by a designated on-site Work Site Employer that is subject to the Worker’s Compensation Act; and, monitored and evaluated by an SD 57 educator in accordance with the Program Guide for Ministry-Authorized Work Experience Course guidelines.

8. Compliance with WorkSafeBC Standards and procedures is mandatory, with an emphasis on the orientation by a supervising educator before a workplace placement commences.

9. Students with special needs should have access to all career education opportunities available to other students in the school they attend if one or more career objectives are identified in the student’s Individual Education Plan (IEP). Within the regular curriculum, accommodations for students with an IEP may include:

a) Increased time for vocational training; b) Appropriate on-site supervision and support in the workplace; and, c) Specific and direct opportunities to increase work related skills


POLICY 6176



10. For students undertaking the Adult Graduation Certification, recognition of

current or past work can be used for credit recognition through a prior learning assessment.

Approved: 1980.05.26 Revised: 2001.02.27, 2018.XX.XX


Page 1 of 2



FROM: Policy and Governance Committee SUBJECT: DRAFT POLICY 3513.5 ENERGY AND SUSTAINABLE

CONSERVATION

RECOMMENDATION

That the proposed new Policy 3513.5

Energy and Sustainable Conservation be approved. * * * * * * * *

RATIONALE

1. The Board of Education seeks to ensure that every reasonable effort is made to conserve energy and natural resources, by fostering a culture of sustainability and environmental stewardship, through education, equipment upgrades, facility upgrades and behavioral change.

2. In support of this goal, policy regarding energy and sustainable conservation has been developed for consideration.

3. At the October 3, 2017 the Policy and Governance Committee received the draft Policy 3513.5 Energy and Sustainable Conservation received from senior administration. Mr. Barry Bepple, Energy & Sustainable Conservation Coordinator was in attendance to respond to questions from the committee.

4. The committee asked for certain clarifications and revisions to be made to the draft policy following further review by senior administration.

5. At the November 14, 2017 Policy and Governance Committee meeting the draft policy was returned to the committee with revisions from senior administration. The committee reviewed the revisions with Mr. Barry Bepple again in attendance.

6. On November 28, 2017 the Board of Education approved the distribution of the draft policy to reference groups for input for a 60 day consultation period in accordance with Policy 8310 Policy and Policy Development prior to final approval by the Board.


Page 2 of 2

7. At the February 6, 2018 Policy and Governance Committee received a verbal report stating that no feedback had been received during the 60 day consultation period. The committee reviewed the draft policy for final approval of the Board.

MMF/dln



DRAFT POLICY

3513.5


ENERGY AND SUSTAINABLE CONSERVATION

APPROVED: 2018.XX.XX

POLICY

The Board of Education will ensure that every reasonable effort is made to conserve energy and natural resources, by fostering a culture of sustainability and environmental stewardship, through education, equipment upgrades, facility upgrades and behavioral change.

DEFINITIONS: Sustainability means the capacity of a thing, action, activity or process to be maintained indefinitely and meeting the needs of the present without compromising the ability of future generations to meet their own needs. Environmental Stewardship refers to responsible use and protection of the natural environment through conservation and sustainable practices. _____________________ Responsibility Centre: Secretary-Treasurer


DRAFT POLICY 3513.5



PREAMBLE This policy sets out a philosophy and direction for the district in its working relationships with individual employees, employee groups and students related to energy and sustainable conservation practices. This will ensure the most efficient, effective and economic use of all energy resources, without prejudice to educational programs, while still providing a safe and healthy environment for all the students, staff and other building occupants. The district will encourage the development, where practical of education programs that increase student and staff awareness of the need for energy conservation.



DRAFT POLICY 3513.5



REGULATIONS: 1. The district will develop a strategic energy management plan that will include

both short-term and long-term goals and targets that will: reduce operating costs, minimize greenhouse gas emissions, and reduce the environmental impact of district operations.

2. Through the implementation of this Policy, the district will develop, in accordance with the strategic energy management plan, energy management programs.

3. The district will encourage and support a district-wide culture of conservation through energy awareness-activities, education programs and training.

4. In order to support continual improvements to mechanical, electrical and structural systems, any Operating Surplus at the end of each fiscal year in all Utilities accounts (Electricity, Heat, Water/Sewer, Garbage, Recycling and Carbon Offsets) will be appropriated to the next and future fiscal years as a funding source for projects designed to achieve such improvements.



DRAFT POLICY 3513.5



ADMINISTRATIVE PROCEDURES:

1. Facility Services will maintain accurate records of energy consumption and the cost of energy and will provide periodic reports detailing consumption and costs to the Education Services Committee.

2. Facility Services, working with the school principal, will facilitate energy savings operations at the school level to ensure energy savings while minimizing greenhouse gas emissions.

3. Facility Services management will ensure that the efforts of all district facilities staff continues to improve the efficiency of mechanical, electrical and structural systems and operational procedures.

4. Facility Services management will develop and assist in the efficient and effective use of energy systems and practices.

5. The Secretary-Treasurer will review and authorize these practices, which will then be communicated to all schools and employee groups.


Page 1 of 2


February 20, 2018 MEMORANDUM TO: Board of Education FROM: Sharel Warrington, Trustee, and Chair

Management and Finance Committee SUBJECT: COMMITTEE REPORT – FEBRUARY 2018

That the report of the Management and Finance Committee meeting held on February 19, 2018 be received.

* * * * * * * REPORT: 1) The Management and Finance Committee met on February 19, 2018.

2) The Committee discussed a number of recommendations that are

being brought forward for consideration by the Board of Education this evening:

a) Appointment of Election Officials for 2018 School Trustee Election b) 2018-2019 Budget Assumptions c) Trustee Remuneration and Expenses

3) The meeting’s other agenda items were:

a) Property Matters. The Secretary Treasurer provided a verbal update on a number of property matters. One matter was referred to the Board of Education, In Camera.

b) Financial Update to January 31, 2018. The Committee received

a financial update for the first seven months of the school and fiscal year to January 31, 2018. The update indicates that all schools and departments continue to operate within their approved budget. The Committee will receive an update at each meeting through June 2018 and it will continue to monitor the results of operations for the year.

c) Funding Model Review – Guiding Principles. Trustee Warrington provided an update on the Ministry of Education Funding Model Review that was presented to the BCSTA Provincial Council meeting held February 16 and 17.


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d) 2017-2018 Report of the Expanded Committee of the Whole.

The Committee received and discussed an update on the recommendations of the 2017-2018 Expanded Committee of the Whole – Budget Consultation. That updated report is attached to this Committee Report. Committee members were reminded that at the Regular Public Board Meeting held November 28, 2017 the 2018-2019 Expanded Committee of the Whole – Budget Consultation Terms of Reference, and Suggested Timeline and Proposed Agendas were confirmed. The meeting dates have been set for :

• Wednesday, April 18, 2018, 4:00 to 8:00 p.m. • Thursday, May 3, 2018, 4:00 to 6:00 p.m.

e) Audit Procedures – Summary Financial Statements.

The Committee reviewed a letter from the Office of the Auditor General. The Secretary Treasurer noted that we receive this letter annually requesting information to be provided to the Office of the Auditor General as at March 31, 2018 related to their work on the Summary Financial Statements of the Province of British Columbia.

f) Trustee Travel Expenses. The Committee received a report on Trustee travel expenses to February 13, 2018

4) The next Management and Finance Committee meeting will be held

on March 12, 2018.


Report of the Expanded Committee of the Whole 2017-2018 Budget Consultation

Page 1 of 5

At its regular public meeting held November 29, 2016 the Board of Education approved the establishment of an Expanded Committee of the Whole to consult on the development of the 2017-2018 Annual Budget of School District No. 57 (Prince George).

Membership In accordance with the approved Terms of Reference, the members of the 2017-2018 Budget Consultation Expanded Committee of the Whole are:

• Prince George District Teachers’ Association – 2 representatives • CUPE 3742 – 2 representatives • CUPE 4991 – 2 representatives • District Parent Advisory Council – 2 representatives • Prince George Principals’ and Vice-Principals’ Association – 2 representatives • Exempt Staff – 2 representatives • Aboriginal Education Committee • Trustees • Senior Administration – Superintendent of Schools, Secretary-Treasurer, Assistant

Superintendents (2), Director of Human Resources, Director of Finance, District Principal, Learning Innovations, Executive Assistant

Meetings The expanded committee of the whole met on April 3 and 26, 2017.

1. The agenda for the April 3 meeting included: • Terms of Reference • Ministry of Education Funding Announcement • Revenue and Expenses • Allocation of Revenue and Expenses – School Organization and Departments • Surplus • Framework for Enhancing Student Learning – Data Review • Anticipated Budget Challenge - $$ • Anticipated Budget Challenge – Issues

2. The agenda for the April 26 meeting included:

• Strategic Plan – Overview of Goals – Learning, Engagement, Opportunity and Sustainability

• Anticipating Budget Challenge – Operating and Classroom Enhancement Fund • Discussion of Budget Issues and Challenges

o Compliance with Restored Language � Funding � Recruitment and Retention

o Roundtable • 2017-2018 Annual Budget Bylaw

o Report of the Committee o First, Second and Third Readings of the Bylaw

• Feedback on the Budget Consultation Process



Page 2 of 5

Terms of Reference At its meeting held February 28, 2017, the Board of Education revised the Terms of Reference of the Expanded Committee of the Whole to include consideration of the Board’s 2016-2021 Strategic Plan goals of Learning, Engagement, Opportunity and Sustainability in its discussions. Both meetings of the Committee included presentations related to the Strategic Plan goals. At the meeting held April 3, committee members received a presentation from the District Principal, Learning Innovations and the Superintendent of Schools, on the goal of Learning, and the importance of data as evidence of student learning, and as guidance for improving student achievement. At the meeting held on April 26, the Superintendent provided an overview of the work done to date on operationalizing the Strategic Plan highlighting Effective Schools and Ethical Leadership. Committee members expressed their appreciation for these presentations and noted the importance of considering the Strategic Plan and its goals during the budget consultation process. Budget Issues and Challenges presented to the Committee - Funding At the first meeting of the committee, participants in the 2017-2018 budget consultation were presented with a projected balanced operating fund budget based on the information available at that date. This was prior to the spring school organization meetings which were held on April 11 and 12, 2017. It was noted that the Ministry of Education had announced an allocation of $5,317,423 to this school district from the Classroom Enhancement Fund. This total is comprised of $4,522,080 for teacher staffing and $795,343 of related overhead. The committee was provided with the March 23, 2017 letter to Boards of Education from the Ministry’s Assistant Deputy Ministers for the Resource and Corporate Service and the Capital Divisions. This letter outlined the Fund guidelines and expected reporting. The Classroom Enhancement Fund is a Special Purpose Fund. The main budget challenge for the coming year was identified as achieving compliance with the language restored to the teachers’ collective agreement with the allocation from the Classroom Enhancement Fund. At the second meeting of the committee held April 26, the 2017-2018, committee members were advised that as at that date it was projected that the operating fund remained balance. They were also advised that after Spring school organization there was an estimated shortfall in the Classroom Enhancement Fund. Subsequent to the meeting, the Director of Finance reviewed the shortfall and each school’s spring organization for 2017-2018. The required report on the Classroom Enhancement Fund was submitted to the Ministry of Education on May 4, 2017.



Page 3 of 5

Budget Issues and Challenges presented to the Committee - Roundtable At the committee meeting held April 26th participants reviewed the May 5, 2016 Report of the Committee to the Board of Education. It was noted that over the last year, progress has been made on some of the challenges identified in that report. Specifically it was noted that the matter of a fee for student transportation was addressed by the Ministry through the Student Transportation Investment Plan, and that exempt compensation increases were approved, but not funded. Some recommendations made in last year’s Report were noted as remaining relevant and important. These recommendations included ensuring that school-based surpluses continue to be returned to schools, and that the days of submitting cost cutting suggestions are gone, noting that it is time to put some “flesh on the bones” of public education in this school district. Committee members also again called for continued advocacy by the Board of Education including an annual presentation to the Select Standing Committee on Finance and Government Services, careful review and discussion of the Rural Education Strategy Report when it is issued, and writing to the Minister of Education early in the next government’s mandate to identify and highlight the challenges faced by this school district. The following new challenges were identified, in no particular order, by committee members:

1. Staff to support school district communication At the Special In Camera meeting held December 5, 2017 the Superintendent of Schools presented the 2017-2018 Organization Chart. As directed by the Board of Education at that meeting, a position description has been developed for a Communications and Community Relations Officer. This position description was included in the agenda for the Management and Finance Committee meeting held on January 15, 2018. No further action has been taken.

2. Staff to support the recruitment and retention of all staff, but particularly teachers in rural areas, French immersion and other specialty teachers, and teachers teaching on call. Since April 27, 2017, a Human Resources Department staff member has been dedicated to the recruitment and retention of all staff, and with the support of Senior Administration, has been focused on the particular areas of need identified in the ECOW report.

3. Incentives to support, recruit and retain PGDTA Associated Professionals (school psychologists, speech and language pathologists, social workers and occupational therapists). All PGDTA Associated Professional positions are currently filled. With respect to incentives to support, recruit and retain teaching staff in general, budget has been provided to assist with relocation. In 2017-2018 that budget is $50,000 including $35,000 from the Rural and Remote Workforce Sustainability Fund provided by the Ministry of Education through BCPSEA for the recruitment of staff. In addition, the budget has been further supported by $30,000 from the overhead portion of the Classroom Enhancement Fund. Expenditures have primarily been made by way of relocation assistance to staff accepting teaching positions in the school district.



Page 4 of 5

4. Support for the school district’s teacher mentoring program

Support for the school district’s teacher mentoring program continues to be provided through the Learning Innovations department budget. In addition a mentoring program, facilitate by retired Assistant Superintendent John McLay, has been established for principals and vice-principals.

5. Support for additional vice-principals in elementary schools

In the 2017-2018 school year vice-principal positions are in place at the following elementary schools:

• Harwin Elementary • Heather Park Elementary • Heritage Elementary • Ecole Lac des Bois • Morfee Elementary • Nusdeh Yoh Elementary • Quinson Elementary • Ron Brent Elementary • Spruceland Traditional Elementary • Van Bien Elementary

6. Support for vulnerable students

The Classroom Enhancement Fund has restored non-enrolling teacher ratios. Many of the restored positions provide teacher support to vulnerable students. Prior to the establishment of the Classroom Enhancement Fund (CEF), many principals and vice-principals provided teaching and direct classroom support to vulnerable students. The establishment of the CEF has provided the opportunity for principals and vice-principals to focus on the needs of their vulnerable students and providing overall support and education leadership for their schools.

7. Support for operationalizing the 2016-2021 Strategic Plan

As noted below when the Report of the Expanded Committee of the Whole was presented it was not yet confirmed that the CEF funding allocated to this school district would fully fund the language restored to the teachers’ collective agreement. When the 2017-2018 Annual Budget was adopted, it included $335,000 set aside to ensure full compliance with the restored language if required.

The CEF funding allocated to School District No. 57 (Prince George) does ensure funded compliance with the restored language, and the $335,000 is available to address operationalizing the Strategic Plan. To date, and to that end, the Board of Education has approved the new Director of Learning Pathways continuing position and the Temporary Special Assignment position of Elementary Principal Strategic Plan Initiatives. Both of these positions are currently funded from the $335,000.



Page 5 of 5

There was general committee support for all of these challenges. Some committee members characterized these suggestions as opportunities. However, due to the overriding budget priority of ensuring compliance with the language restored to the teachers’ collective agreement, the Annual Budget was not able to address any of these matters this at this time. Once the Ministry of Education has reviewed the school district’s Classroom Enhancement Fund submission, and finalized the allocation to be received by the school district, there may be an opportunity for a review of the ability to support some of these challenges and opportunities. This report completes the work of the Expanded Committee of the Whole – 2017-2018 Budget Consultation. The Board of Education will consider first and second reading of the 2017-2018 Annual Budget Bylaw at its Regular Meeting to be held on May 30, 2017. AR/dln 2017.05.15 o:\execassistant\committees and other meetings\other meetings\other meetings 2016-17\2017.05.15 ecow report to board.docx


Page 1 of 2



FROM: Superintendent of Schools Secretary Treasurer Management and Finance Committee SUBJECT: 2018-2019 BUDGET ASSUMPTIONS

RECOMMENDATION

That in accordance with Policy 1160, Role of the Board, Regulation 8.2 the following assumptions be approved to guide the development of the 2018-2019 Annual Budget:

1. A balanced annual budget will be presented for approval by the Board of Education.

2. Schools will be allocated funding, and be expected to develop their 2018-2019 organization on the same basis as the prior year.

3. Departments will be expected to develop their 2018-2019 budgets on the same basis as the prior year.

4. Cost pressures, primarily from inflation and statutory requirements will be addressed for employee benefits, student transportation and utilities.

5. Salaries and wages will be budgeted based on known general wage increases and expected school district average salaries and wages.

6. In accordance with the scope outlined in the Terms of Reference for the Expanded Committee of the Whole, that Committee will consider:

• The 2016-2021Strategic Plan goals of Learning, Engagement, Opportunity and Sustainability

• In the event that operating revenues exceed operating expenditures after compilation of a draft annual operating budget, the committee will provide input to the Board of Education as to options to be considered for additional expenditures in support of student learning.

• In the event that operating expenditures exceed operating revenues after the compilation of a draft annual operating budget, the committee will provide input to the Board of Education as to options to be considered for additional revenue or reduced/decreased expenditures.


Page 2 of 2

7. Salary, employee benefits, and defined overhead expenses incurred related to the actual cost of the language restored to the Collective Agreement with the Prince George District Teachers’ Association will be fully funded by the Ministry of Education through the Classroom Enhancement Fund.

* * * * * * * * RATIONALE

1. Policy 1160, Regulation 8, Fiscal Accountability in Regulation 8.1 indicates that the Board shall approve budget process and timelines at the outset of the budget process. The Board did so in approving the Expanded Committee of the Whole, Budget Consultation draft agenda and meeting schedule at the Board of Education meeting held on November 28, 2017.

2. Regulation 8.2 indicates that the Board shall, in collaboration with the Superintendent, identify budget assumptions and draft Board priorities to be used in the creation of the annual operating budget.

3. The Superintendent and Secretary Treasurer reviewed the 2018-2019 budget assumptions with the Management and Finance Committee on February 19, 2018.


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February 19, 2018

MEMORANDUM

TO: Board of Education

FROM: Management and Finance CommitteeSuperintendent of Schools Secretary Treasurer

SUBJECT: APPOINTMENT OF ELECTION OFFICIALS FOR 2018 SCHOOL TRUSTEE ELECTION

RECOMMENDATION

Appointment of Chief Election Officer and Deputy Chief Election Officer.

THAT pursuant to Section 41(1) and (2) of the Local Government Act Ms. Karla Jensen be appointed Chief Election Officer for conducting the 2018 general local elections with power to appoint other election officials as required for the administration and conduct of the 2018 general local elections;

AND THAT Ms. Dayna Hegel be appointed Deputy Chief Election Officer for the 2018 general local elections.

* * * * * * * *

RATIONALE

1) Part 4, Division 3, Sections 35 to 38 of the School Act governs the elections ofSchool Trustees.

2) Section 35 (2) requires a general school election to be held on the third Saturdayof October in the year of the election. In this election year, that date is Saturday,October 20, 2018.

3) Section 37 (3) requires the Board to conduct an election for School Trustees incertain areas.

4) Section 38 (4) provides that the Board may enter into an agreement with a localgovernment, under which the local government may conduct the election for theSchool District.

5) The geographic boundaries of the Regional District of Fraser Fort George andSchool District No. 57 (Prince George) are the same.


Page 2 of 4

6) In the 2014 and previous general local elections, school district election officials worked closely with the election officials of the Regional District and the City of Prince George.

7) The Regional District has appointed Ms. Jensen and Ms. Hegel as its election officials.

8) It is recommended that Ms. Jensen and Ms. Hegel be appointed to the same roles for the School District. The Chief Election Officer may appoint a School District Election Official.

9) The Secretary Treasurer and Executive Assistant will serve as the key School District contacts for the Chief Election Officer and the Deputy Chief Election Officer.

10) The School District remains responsible for providing information for the Trustee Nomination Package and for reviewing that package and all School District Statutory Notices related to the conduct of the 2018 Trustee election.

11) In addition, the Superintendent and Secretary Treasurer will be responsible for responding to any questions related to the responsibilities of being a School District Trustee.

12) The following school districts make similar arrangements with their local Regional District:

• School District No. 70 (Port Alberni) and Alberni Clayoquot Regional District

• School District No. 5(Southeast Kootenay) and Regional District of East Kootenay

• School District No. 71(Comox Valley) and Comox Valley Regional District The following School Districts have indicated that they have agreements with a local government with respect to their election officials:

• School District No. 6 (Rocky Mountain) • School District No. 33 (Chilliwack) • School District No. 37 (Delta) • School District No. 45 (West Vancouver)] • School District No. 48 (Sea to Sky) • School District No. 81 (Fort Nelson)

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Page 3 of 4

Extract from School Act, Division 3 — Elections

Responsibility for conducting elections

37 (1) If a trustee electoral area is all or part of a single municipality, the municipal council must conduct the trustee elections in the trustee electoral area.

(2) If a trustee electoral area includes both all or part of a single municipality and all or part of a rural area, the minister, on request of the board for the school district, may order that the municipal council must conduct the trustee elections for the trustee electoral area.

(3) Except as provided in subsection (1) or (2), the board must conduct the trustee elections for its school district.

(4) Subsection (5) applies to municipalities that, immediately before June 15, 1993, were subject to an order under this Act or a former Act that deemed a rural area or part of a rural area to be within the boundaries of a municipality for the purpose of electing trustees.

(5) A rural area or part of a rural area that was deemed by an order referred to in subsection (4) to be within the boundaries of a municipality, together with the municipality, are deemed to be a trustee electoral area to which an order under subsection (2) applies.

Costs of trustee election conducted by municipality

38 (1) For a trustee election conducted by a municipality under section 37 (1) as part of a general school election, the board must reimburse the municipality for any costs of the trustee election that are additional to the costs, if any, incurred by the municipality in conducting a local government election or assent voting at the same time as the trustee election.

(2) The Lieutenant Governor in Council may, by regulation, prescribe costs that must or must not be considered additional for the purposes of subsection (1).

(3) For a trustee election conducted by a municipality, other than one referred to in subsection (1), the board must reimburse the municipality for the costs necessarily incurred by the municipality in conducting the election.

(4) A board may enter into an agreement with a local government referred to in section 57 of the Local Government Act or section 13 of the Vancouver Charter, under which one party to the agreement conducts an election for the other, or in conjunction with an election of the other, in accordance with the terms of the agreement.


http://www.bclaws.ca/civix/document/id/complete/statreg/r15001_00

http://www.bclaws.ca/civix/document/id/complete/statreg/vanch_00

Page 4 of 4

Costs of trustee election conducted by municipality – Section 38 continued (5) A board that is a party to an agreement under subsection (4) may, by bylaw, provides that the bylaws of the local government respecting elections apply to trustee elections conducted under the agreement.

(6) An agreement referred to in subsection (4) may provide for a party to conduct only some of the election proceedings for or in conjunction with the other party.

(7) An election to which an agreement referred to in subsection (6) applies is valid despite the agreement and any bylaws in relation to it having the effect of creating differences in election proceedings between different parts of the trustee electoral area or other area for which an election is held.

(8) Without limiting subsection (6), an agreement referred to in that subsection may allow a board or local government to restrict the persons who may vote at the election proceedings conducted under the agreement to persons who are entitled to be registered as electors in relation to a specified part of the trustee electoral area or other area for which the election is held.

(9) If a restriction under subsection (8) applies, on any day on which an advance voting opportunity conducted under the agreement is open to electors of only part of a trustee electoral area, an advance voting opportunity must be open to all electors of the trustee electoral area on the same day.

(10) So long as any required advance voting opportunities are provided, no bylaw is necessary for an advance voting opportunity required by subsection (9), and the voting opportunity may be held at the place and for the voting hours established by the chief election officer.

(11) The chief election officer must give notice of a voting opportunity to which subsection (10) applies in any manner the chief election officer considers appropriate, including in the notice the date, place and voting hours for the voting opportunity.


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FROM: Management and Finance Committee SUBJECT: TRUSTEE REMUNERATION

RECOMMENDATION

THAT, in accordance with Policy 8230 Trustee Remuneration and Expenses, Regulation 2, Policy 8230, Regulation1, be revised, effective July 1, 2018, to reflect the annual remuneration for trustees as follows:

1.1 Chairperson - $18,544 1.2 Vice- Chairperson - $17, 044 1.3 Trustees $15,544

* * * * * * * *

BACKGROUND

1. Policy 8230, Trustee Remuneration and Expenses, Regulation 2, requires that the Management and Finance Committee review the annual remuneration for trustees, on an annual basis, prior to March 31.

2. Regulation 2.1 provides a guideline of an increase in the annual remuneration of the Chairperson of 1.5%, and sets the annual remuneration for Vice-Chairperson at $1,500 less than that of the Chairperson, and annual remuneration for trustees at $3,000 less than that of the Chairperson.

3. Annual remuneration for trustees was last increased effective July 1, 2017 in accordance with Regulation 2.1:

Chairperson, $18,270

Vice-Chairperson - $16,770

Trustee - $15,270

4. Prior to that, and effective December 2014, annual remuneration was in accordance with Policy 8230, Regulation 1.

Chairperson, $18,000

Vice-Chairperson - $16,500

Trustee - $15,000

CO/dln



PPOOLLIICCYY 88223300

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TRUSTEE REMUNERATION AND EXPENSES

APPROVED: 1975.02.18

REVISED: 1999.01.26 2004.10.26 2006.10.10 2008.09.23 2013.10.29 2015.06.23

POLICY

Appropriate financial recognition shall be provided to trustees as remuneration for their services. This remuneration shall be reviewed by the Management and Finance Committee on an annual basis. Trustees shall also be reimbursed for expenses necessarily incurred in the discharge of their duties.

Responsibility Centre: Secretary-Treasurer References: School Act, Sections 71 and 85

Income Tax Act, Section 81(3)


POLICY 8230



PREAMBLE Section 71 of the School Act provides for an annual remuneration to be paid to trustees.

Approved: 1999.01.26 Revised: 2004.10.26


POLICY 8230



REGULATIONS: 1. The annual remuneration for trustees, as of the date that trustees are sworn

into office at the inaugural meeting in December 2014, shall be as follows:

1.1 Chairperson $18,000

1.2 Vice-Chairperson $16,500

1.3 Trustees $15,000

2. The annual remuneration for trustees will be reviewed by the Management and Finance Committee on an annual basis prior to March 31, commencing in 2015, within the following guidelines:

2.1 Remuneration for the Chairperson will be increased by 1.5%.

2.2 Remuneration for the Vice-Chairperson will be $1,500 less than that of the Chairperson.

2.3 Remuneration for trustees will be $3,000 less than that of the Chairperson.

3. The expense allowance component of the annual remuneration shall be calculated in accordance with Section 81(3) of the Income Tax Act to ensure that the maximum amount is considered non-taxable.

4. Trustees will be reimbursed for in-district travel, in accordance with district policy, for attendance at meetings other than board meetings.

4.1 Mileage to and from regular and special board meetings is considered to be included in the non-taxable portion of trustee remuneration.

4.2 Mileage may be claimed for attendance at committee meetings, liaison meetings or other school district functions at which trustee representation is required or requested.

4.3 Optional trustee travel, including school visits, parent advisory council meetings and meetings of committees of which the trustee is not an appointed member will not be eligible for reimbursement.

5. Trustees will be reimbursed for out-of-district travel in accordance with Policy 4133.1 (Reimbursement of Travel and Meeting Expenses).

6. An annual budget will be established for trustee professional development.

6.1 Each trustee will be entitled to one-eighth of the total budget for his or her own professional development. Trustees will be encouraged to attend

• The B.C. School Trustees Association’s annual general meeting


POLICY 8230



• The B.C. School Trustees Association’s trustee academies

• The BC. School Trustees Association’s Northern Interior Branch meetings

• Off-site working sessions as organized by the school district

6.2 The remaining one-eighth of this budget will also be used for trustee professional development at the discretion of, and as directed by, the Board of Education

7. Trustees will be reimbursed for the following expenses:

7.1 Printer paper, to be obtained upon request from the reception desk.

7.2 Consumable printer supplies to be reimbursed upon presentation of a receipt.

8. Trustees will be provided with an allowance to cover the use of their personal communication devices for school district business, in accordance with the district’s cell phone plan.

Approved: 1975.02.18 Revised: 2004.10.26, 2006.10.10, 2008.05.27 (effective June 1, 2008), 2008.09.23, 2013.10.29, 2015.06.23


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February 6, 2018 MEMORANDUM TO: Board of Education FROM: Bruce Wiebe, Trustee, Chair

Education Services Committee SUBJECT: COMMITTEE REPORT – FEBRUARY 2018

That the report of the Education Service Committee meeting held on February 5, 2018 be received.

* * * * * * * REPORT:

1. The Education Services met on February 5, 2018.

2. A recommendation related to further investigation of matters raised by the reports of the Catchment and Capacity Stakeholder Review Advisory Committee and the Ad Hoc Committee for the Long Range Facility Plan for the school year beginning in September 2019 and subsequent years is being brought forward for consideration by the Board of Education this evening.

3. The meeting’s agenda included the following topics:

a. Kelly Road Secondary School Capital Project. Facility Services Department Capital Projects staff, Nino Maletta and Barry Bepple, provided an update on the Kelly Road Secondary Replacement School Capital Project. They reviewed a timeline of progress to date and presented a brief animated slide show of the project’s preliminary designs and floor plans. An application for a Building Permit has been submitted to the City of Prince George and it is expected that tender documents will be released to qualified bidders before the end of this month.


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b. Lead and Radon Mitigation Update. Mr. Maletta and Mr. Bepple also presented an update on the projects to mitigate lead and radon in all school district buildings. The Ministry of Education provided School Enhancement Program funding in 2017-2018 to assist with the mitigation of lead in water. The school district’s 2018-2019 Capital Plan included a proposal for School Enhancement Program funding to mitigate and control radon. Announcements related to the 2018-2019 Capital Plan are expected from the Ministry of Education before the end of March.

4. The next Education Services Committee meeting will be held on

March 5, 2018.


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February 5,, 2018 MEMORANDUM TO: Board of Education FROM: Education Services Committee SUBJECT: CATCHMENT, CAPACITY, AND PROGRAMS - SEPTEMBER

2019 AND SUBSEQUENT SCHOOL YEARS ______________________________________________________________________

RECOMMENDATION

That the Superintendent of Schools be directed to review the recommendations of the Catchment and Capacity Stakeholder Review Advisory Committee and the Ad Hoc Committee for the Long Range Facility Plan, and develop a plan for consultation with students, families, school staffs, and the wider community, for feedback to be brought forward to the Education Programs and Planning Committee related to education programs and the Education Services Committee related to the catchment and capacity of schools for the 2019-2020 and subsequent school years.

* * * * * * * *

RATIONALE:

1. At its meeting held January 8, 2018, the Education Services Committee received the reports of the Catchment and Capacity Stakeholder Review Advisory Committee and the Ad Hoc Committee for the Long Range Facility Plan.

2. Each Committee presented recommendations to the Education Services Committee.

3. Recommendations related to student enrolment for the 2018-2019 school year were approved by the Board of Education at its meeting held on January 30, 2018.


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4. At its meeting held on February 5, 2018 the Education Services Committee

discussed recommendations from both the Catchment and Capacity Stakeholder Review Advisory Committee and the Ad Hoc Committee for the Long Range Facility Plan that required further broad input and consultation. The Education Services Committee is requesting that the Superintendent of Schools review the recommendations made for the 2019-2020 and subsequent school years, and develop a plan to consult with the students families, and staffs of schools, and the wider community to obtain feedback to inform recommendations that will be brought forward, through the Education Programs and Planning Committee and the Education Services Committee.

5. The recommendations that require further review and wider consultation include:

(1) Duchess Park Secondary – consideration of the programs offered at the school and the elementary schools that are part of this secondary school family

(2) Prince George Secondary – consideration of the programs offered at the school and the elementary schools that are part of this secondary school family.

(3) Prince George Secondary – consideration of a Capital Project for a new elementary school to be located on the site of the former Blackburn Junior Secondary School

(4) Mackenzie – a commitment to consider any proposals for the use of surplus space at Mackenzie Secondary School received from the District of Mackenzie or the Regional District of Fraser Fort George.

(5) Robson Valley – a commitment to continue to monitor enrolment in both schools in McBride in accordance with motions adopted by the Board of Education in November 2016 and January 2017.

(6) Hart Area Elementary Schools – consideration of a review of school catchment boundaries for all Hart Area elementary schools.

CO/dln


BW/CO/dln Page 1 of 1



FROM: Bruce Wiebe, Trustee SUBJECT: POLICY 8230 TRUSTEE REMUNERATION AND EXPENSES

RECOMMENDATION

THAT Policy 8230 Trustee Remuneration and Expenses, Regulation 1, be revised, effective as of the date that trustees are sworn into office at the inaugural meeting in November 2018, to reflect the annual remuneration for trustees as follows:

1.1 Chairperson - $20,500 1.2 Vice- Chairperson - $19,000 1.3 Trustees $17,500

* * * * * * * *

BACKGROUND

1. Policy 8230, Trustee Remuneration and Expenses, Regulation 3, requires that the expense allowance component of the annual remuneration shall be calculated in accordance with Section 81(3) of the Income Tax Act to ensure that the maximum amount is considered non-taxable.

2. Previously the expense allowance component of the annual remuneration was one-third of the total remuneration.

3. The Government of Canada has announced that effective January 1, 2019 the total annual remuneration will be taxable.

4. This recommendation revises the annual remuneration to the Chairperson, Vice-Chairperson and Trustees to ensure that the after-tax remuneration will remain the same as when one-third of the annual remuneration was non-taxable.

5. This recommendation reflects a 9% increase in trustee remuneration at an increased annual cost of $15,610.

6. Policy 8310, Policy and Policy Development defines a “minor update” as a factual change, including district information and titles of individuals, organizations or legislation that do not change the intent of the policy.

7. Policy 8310, Regulation 12 indicates that minor updates to policies may be presented directly to the Board for immediate approval.


board of education regular public meeting regular public board...2008.07.24...

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