board of fire commissioners fire district...

BOARD OF FIRE COMMISSIONERS FIRE DISTRICT NO. 4

FRANKLIN TOWNSHIP, SOMERSET COUNTY

P.O. BOX 126, KINGSTON, NJ 08528

Phone# 609-924-1181 Fax: 609-924-3747

E-mail: [email protected]

Website: http://sbfiredistrict3.com

REGULAR MEETING HELD ON: April 19, 2016

CALLED TO ORDER AT: 7:00 pm

IN ACCORDANCE WITH THE OPEN PUBLIC MEETING ACT P.L. 1975, CHAPTER 231,

ADEQUATE NOTICE OF THIS REGULAR MEETING OF THE BOARD OF FIRE

r5e5COMMISSIONERS, FIRE DISTRICT NO. 4 IN THE TOWNSHIP OF FRANKLIN, COUNTY OF

SOMERSET HAS BEEN PROVIDED IN ACCORDANCE WITH SECTION 13 OF SAID ACT, AS SET

FORTH IN A SUNSHINE NOTICE DATED DECEMBER 17, 2002.

SUNSHINE NOTICE READ_X FLAG WAS SALUTED _X ROLL CALL TAKEN_X

ATTENDANCE: CHRISTINA KLAM, TREASURER __ CATHY PAVELEC X_

MEREDITH ROGERS, CLERK X ERNST DEHAAS, COM. X

KEITH CHASE X

Public Portion: None

MINUTES APPROVED: yes

CORRESPONDENCE RECEIVED FOR THE PERIOD:

None

TREASURER’S REPORT: SAVINGS: None

CHECKING: None

BILLS:

None

OTHER: None

CHIEF’S REPORT: CHIEF’S REPORTS FOR THE MONTH OF MARCH 2016 WAS RECEIVED

ITEMS OF DISCUSSION DURING CHIEF’S REPORT:

LOSAP figures have not been challenged after 30 days posted, so list is official

Injury to Fire Company member – being addressed

New equipment assignments have been posted; only change is that Engine 243 will be dispatched

for all mutual aid calls

Travelers Insurance surveyed the Fire Company and recommends the Fire Company has an

accident analysis process and performs a motor vehicle record review (drivers’ license checks)

annually; handbook will be updated; Plainsboro shared their policy for checking vehicle records

Chris Ciabattone received a letter of commendation from Stevens Institute of Technology for his

bravery during an active fire at the school where he was in attendance

Fire Company requests permission to purchase hydrant bags (3) and is researching 5” hoses

Most radios in the old engine will be able to be transferred to the new engine except the high band

(dispatch and helicopter landing for Somerset Co.); request to purchase a new radio was submitted

Request to remove old equipment; suggest donating

Spartan engine is expected to be delayed 2.5 month – there is a delay clause

mailto:[email protected]

http://sbfiredistrict3.com/

OLD BUSINESS:

2015 OFFICERS AS:

KEITH CHASE, CHAIR

MEREDITH ROGERS, CLERK

CHRISTINA KLAM, TREASURER

CATHY PAVELEC, COMMISSIONER

ERNST DEHAAS, COMMISSONER

FRANKLIN TOWNSHIP DISTRICT 4 FIRE PREVENTION:

REPRESENTATIVE: CHRISTINA KLAM (CHAIRMAN)

ALTERNATE: KEITH CHASE

1. Schedule of meetings: 3RD

Tues. of the month for the year of 2016. August no meeting.

a. Has been posted at the firehouse & The Kingston Post Office.

2. MR will send meeting minutes to Augie for website – Ongoing

NEW BUSINESS:

1. Agreement signed with SB FD#3

a. MR to research Executive Session rules

b. CP to draft a proposal to allow us to be included

2. MR will post list of Commissioners and 2016 meeting dates in the Kingston Post Office

MEETING ADJOURNED AT: 7:36 pm

RESPECTFULLY SUBMITTED,

MEREDITH ROGERS

CLERK

Elections:

2017-----1 seat: Christina Klam

2018-----2 seats: Meredith Rogers & Ernest DeHaas

2019-----2 seats: Keith Chase & Cathy Pavelec




Phone# 609-924-1181 Fax: 609-924-3747



REGULAR MEETING HELD ON: May 17, 2016








ATTENDANCE: CHRISTINA KLAM, TREASURER X CATHY PAVELEC X_

MEREDITH ROGERS, CLERK X ERNST DEHAAS, COM. ___

KEITH CHASE X




US Dept. of Commerce census

Letter from Franklin Twnp with the approved tax rate for 2016

Letter from Franklin Twnp approving our salaries

NJ Statutes Annotated received

TREASURER’S REPORT: SAVINGS: March 31=$193.63 April 31=$193.64

CHECKING: March 25=$7940.47 April 25=$7940.71

BILLS:

Shared Services: $662.00

NJ State Assoc. of Fire Districts: $300

Thompson Reuters: $94.16

OTHER: Check for $23530.50 received from Franklin Township

CHIEF’S REPORT: CHIEF’S REPORTS FOR THE MONTH OF APRIL 2016 WAS RECEIVED


Request submitted to SB FD#3 for pagers and for 5” hose

Computer issue during last training – looking into cause and solution

Chief to contact SB Fire Prevention about the state of disrepair of the old Boy Scouts building on Rt 1;

recommends external fire fighting only

New radio purchased

Hydrant tags in service but issue about color coding relating to water pressure – looking into the pressures of

all Kingston hydrants

Request to use vehicle to go to Harrisburg Fire Show weekend of May 21

Donated equipment has been picked up

Memorial Day activities: Franklin Township Parade and service at the Kingston Cemetary; members wanted



New truck will be delayed; refund estimated at $12750

OLD BUSINESS:

2015 OFFICERS AS:

KEITH CHASE, CHAIR












FIRE PREVENTION:

CK requested “flags” on each hydrant in FD#4 – should occur soon

Passwords received for computer; FD#4 will be given pricing for system

Shared agreement will be drafted for June

Fire Prevention were dispatched to Kingston 4x in April

NEW BUSINESS:

1. ED has moved out of the district – CK to alert Franklin Township Clerk

a. Commissioners to ask around town for a replacement

2. CP to fill out US Dept. of Commerce census online

3. MR to research Executive Session rules

a. CP to draft a proposal to allow us to be included



MEREDITH ROGERS

CLERK

Elections:







Phone# 609-924-1181 Fax: 609-924-3747



REGULAR MEETING HELD ON: May 17, 2016








ATTENDANCE: CHRISTINA KLAM, TREASURER X CATHY PAVELEC X_

MEREDITH ROGERS, CLERK X ERNST DEHAAS, COM. ___

KEITH CHASE X




US Dept. of Commerce census

Letter from Franklin Twnp with the approved tax rate for 2016

Letter from Franklin Twnp approving our salaries

NJ Statutes Annotated received

TREASURER’S REPORT: SAVINGS: March 31=$193.63 April 31=$193.64

CHECKING: March 25=$7940.47 April 25=$7940.71

BILLS:

Shared Services: $662.00

NJ State Assoc. of Fire Districts: $300

Thompson Reuters: $94.16

OTHER: Check for $23530.50 received from Franklin Township

CHIEF’S REPORT: CHIEF’S REPORTS FOR THE MONTH OF APRIL 2016 WAS RECEIVED


Request submitted to SB FD#3 for pagers and for 5” hose

Computer issue during last training – looking into cause and solution

Chief to contact SB Fire Prevention about the state of disrepair of the old Boy Scouts building on Rt 1;

recommends external fire fighting only

New radio purchased

Hydrant tags in service but issue about color coding relating to water pressure – looking into the pressures of

all Kingston hydrants

Request to use vehicle to go to Harrisburg Fire Show weekend of May 21

Donated equipment has been picked up

Memorial Day activities: Franklin Township Parade and service at the Kingston Cemetary; members wanted



New truck will be delayed; refund estimated at $12750

OLD BUSINESS:

2015 OFFICERS AS:

KEITH CHASE, CHAIR












FIRE PREVENTION:

CK requested “flags” on each hydrant in FD#4 – should occur soon

Passwords received for computer; FD#4 will be given pricing for system

Shared agreement will be drafted for June

Fire Prevention were dispatched to Kingston 4x in April

NEW BUSINESS:

4. ED has moved out of the district – CK to alert Franklin Township Clerk

a. Commissioners to ask around town for a replacement

5. CP to fill out US Dept. of Commerce census online

6. MR to research Executive Session rules

a. CP to draft a proposal to allow us to be included



MEREDITH ROGERS

CLERK

Elections:







Phone# 609-924-1181 Fax: 609-924-3747



REGULAR MEETING HELD ON: Jun 21, 2016










ATTENDANCE: CHRISTINA KLAM, TREASURER _X CATHY PAVELEC X_

MEREDITH ROGERS, CLERK __ ERNST DEHAAS X

KEITH CHASE __

Public Portion: Ronald Klein & Randy Klein



None

TREASURER’S REPORT: SAVINGS: May 31 $193.65

CHECKING: May 25 $31,471.63

BILLS:

None

OTHER: None

CHIEF’S REPORT: CHIEF’S REPORTS FOR THE MONTH OF MAY2016 WAS NOT RECEIVED


Fire Company to purchase 5” hoses for Engine 4 in July: lighter material

Engine 3 has a leak that will be fixed; AC also needs to be fixed – dependent on price

Fire Company requests a tablet

Two lights on marine unit are not working

Two knives are missing: request order for knives and flashlights

OLD BUSINESS:

2015 OFFICERS AS:

KEITH CHASE, CHAIR












NEW BUSINESS:

7. Ernst officially resigned as a Commissioner due to moving out of the district

8. Ronald Klein has volunteered to take Ernst’s position



MEREDITH ROGERS

CLERK

Elections:


2018-----2 seats: Meredith Rogers & Ronald Klein





Phone# 609-924-1181 Fax: 609-924-3747



REGULAR MEETING HELD ON: September 20, 2016









MEREDITH ROGERS, CLERK X_ RONALD KLEM X

KEITH CHASE X

Public Portion: Randy Snyder & Gregg Katzer (accountant)

MINUTES APPROVED: yes (with changes)


Meeting minutes (June 4) from NJ State Association of Fire Districts

Thompson Reuters update

TREASURER’S REPORT: SAVINGS: Sept 1 $193.68

CHECKING: Aug 22 $53948.76

BILLS:

Payment to SB: $39,100

Payment to Hodulik & Morrison PA (accountant): $3046.00

Payment to Ernst DeHaas for service to date: $175.00

OTHER: Payment received from Franklin Twnsp: $23,530; and from NJ state for voucher: $168.00

CHIEF’S REPORT: CHIEF’S REPORTS FOR THE MONTH OF JUL & AUG 2016 WERE RECEIVED


August was a busy month with active fires

Coverage was good despite people being on vacation

1 new member is in training + 2 new junior members

Request was submitted to SB to dispose of old equipment

Engine 3 generator is fixed

Chief’s vehicle due to be repainted Oct 10; noise is caused by wheel cover (determining what to

do about it)

Somerset radios to be reprogrammed soon

All new equipment is in service

Garage is leaking; tarp on it for now; may need to replace entire building; looking into options

New truck was configured incorrectly; working with Spartan to get it fixed

Fire Company open house: October 9, 1-4pm



OLD BUSINESS:

2015 OFFICERS AS:

KEITH CHASE, CHAIR












NEW BUSINESS:

9. SB Commissioners looking to become more involved with fight against gas compressor;

will forward correspondence to us

10. Fire district 1 has preplanning software – CK to investigate costs (may not be needed)

11. Flags for hydrants would be $14.50 each as per research by KC; CP to research Firehouse

Subs grant process



MEREDITH ROGERS

CLERK

Elections:


2018-----2 seats: Meredith Rogers & Ronald Klem





Phone# 609-924-1181 Fax: 609-924-3747



REGULAR MEETING HELD ON: October 18, 2016









MEREDITH ROGERS, CLERK X_ RONALD KLEM X

KEITH CHASE X

Public Portion: Randy Snyder



Proof of audit published in the Princeton Packet

TREASURER’S REPORT: SAVINGS: Sept 30 $361.69

CHECKING: Sept 25 $53950.34

BILLS:

Payment to SB was the wrong amount; new check cut: $38100.00 (need original check

returned)

CHIEF’S REPORT: CHIEF’S REPORT FOR THE MONTH OF SEPT 2016 WAS RECEIVED


Fire Company open house on October 9 was a success: 75-150 people

3 Fire Prevention Programs were conducted for Fire Prevention Week

Request was submitted to SB to dispose of old equipment

Engine 3 generator is out of service due to a radiator leak

Chief’s vehicle was repainted

Somerset radios to be reprogrammed: Nov 1 deadline

New building approved by the SB Historical Society

New truck: Fire Company going to Spartan for final inspection on Nov 1

SB Districts getting together to purchase a new Fit Test machine and a new ID Tag machine

Fire Company looking into an alarm system that would flash when a call came in for those in

other parts of the building

Jim Robbins will be resigning from the Fire Company next year because he’s moved; he would

like to purchase his helmet and the Fire Company will purchase it for him as a thank you

Turnout gear to be ordered; other equipment requested (2 bank batter chargers; stokes basket)

Hazmat recovery is being reimbursed



OLD BUSINESS:

2015 OFFICERS AS:

KEITH CHASE, CHAIR












NEW BUSINESS:

12. SB Commissioners looking to become more involved with fight against gas compressor;

will forward correspondence to us

13. Fire Prevention discussed lack of volunteers

14. Yearly contribution to Fire Prevention Trust Fund approved: $70/year

15. Fire district 1 has preplanning software – CK to investigate costs (may not be needed)

16. Flags for hydrants would be $14.50 each as per research by KC; CP researched Firehouse

Subs grant process and requesting paperwork from Chief; KC checking with water

company for permission to mount flags



MEREDITH ROGERS

CLERK

Elections:


2018-----2 seats: Meredith Rogers & Ronald Klem


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