board of selectmen meeting notice, november 16, 2016...nov 16, 2016 · dental insurance for a...

Town of Chebeague Island 192 North Road

Chebeague Island, ME 04017

Phone: 207-846-3148 www.townofchebeagueisland.org Fax-207-846-6413

Board of Selectmen Meeting Notice,

November 16, 2016

The Board of Selectmen will hold a Meeting on Wednesday,

November 16, 2016 at the Island Hall at 6:00 PM

I. Call meeting to order II. Public Comment

III. Reports Town Administrator

Town Treasurer Code Enforcement Officer

Harbor Master/Shellfish Warden Public Works Department

IV. Regular Business:

17-038 Committee Appointments Road Plan Committee: Wayne Dyer Healthcare Ad-Hoc Committee

17-039 2017-2018 Budget Schedule To consider approval of a schedule for developing the FY18

budget 17-040 Sunset Landing Ad-Hoc Committee Request

To hear a request from the Sunset Committee 17-041 Bennetts Cove Landing

To discuss any new information regarding Bennetts Cove Landing 17-042 SHIP and Harbor Grant

To review proposals from engineering companies 17-043 Proposed Stone Pier Parking Lot

To approve submittal to the Planning Board of a proposed zoning change with a request for a Planning Board public hearing and

advisory recommendation, pursuant to Section 605.2 of the Town’s Zoning Ordinance

17-044 Curit Property

To consider approval of a proposed Curit Property Ad-Hoc Committee document

17-045 Traffic and Parking Ordinance Verification of amendments to Traffic and Parking Ordinance

17-046 Paper Streets Process To consider whether or not to draft individual warrant articles for

paper streets to be vacated 17-047 Paper Streets Update

To consider an update prepared by the Town Administrator 17-048 Broadband Working Group

To consider a proposal to create an ad-hoc broadband working group to research and advise regarding the town’s future internet

access 17-049 Road Plan Committee Ordinance Change

To consider a proposal to extend the scope of the Road Plan Committee to assess drainage issues, culvert changes and possible drainage easements

V. Communications

VI. Review and approve prior meeting minutes October 26, 2016

VII. Approval of Expense Warrant(s) VIII. Other Business

IX. Adjourn Meeting



Phone: 207-846-3148 [email protected] Fax-207-846-6413

MEMO

To: Town of Chebeague Island Board of Selectmen From: Marjorie E. Stratton, Town Administrator Date: November 16, 2016 Re: Town Administrator’s Report Reminder – Meeting with School Committee You are scheduled to attend a meeting with the School Committee and the Chebeague Island Recreation Center Board on November 15, 2016 at 6:15 pm at Chebeague Island School to continue discussion of current facility needs and possible future facility needs from the workshop held on October 4, 2016. Reminder – Meeting of Joint Standing Committee members with CTC Board Members This is a reminder that Pete Pellerin and Dave Stevens, as members of the Joint Standing Committee, will meet with members of the CTC Board on November 29, 2016 at 6:00 pm at the CTC Office. Maine Municipal Employees Health Trust Rate Increase We received notice that our health and dental insurance rates will increase January 1, 2017. The Health Plan will increase 11.25% and the Dental Plan will increase 3%. We are already buying the plan with the highest deductible. For instance, a single person will now cost $692.81 per month, up from $622.75. Dental insurance for a single person will go from $40.87 to $42.10. We built a 10% increase into the budget, so we should be OK. This is a significant increase, to say the least. It seems that no matter what we do health insurance costs continue to rise. Gravel Resource Assessment I am working with Peter Maher from Sevee & Maher, the Road Plan Committee and the Public Works Department on a plan for the Gravel Resource Assessment. We are also reviewing all of the gravel roads to determine our needs. We will make information available to you as the work progresses. Let me know if you have any questions. The property that holds the most promise for a significant amount of gravel is the recently acquired property across from the Town Office. The Tax Acquired Property Committee is reviewing the property per the Tax Acquired Property Policy Statement. They will prepare a report for the Board of Selectmen. Sign at the Hook I contacted our insurance company about putting up a danger sign about swimming from the beach at the hook over to Little Chebeague Island. Some suggestions were, “Dangerous Rip Tides” or something to that effect. They said it would not increase or decrease your liability to put up a sign warning people. We are generally immune from action because of the Maine Tort Claims Act. Update: I contacted Bob Halpin, president of the Indian Point Organization, and asked if there was any objection to putting up this sign somewhere on the beach. He said he would talk to their group and get back to me. Board of Selectmen Goals You have received a draft document. Please think about these items and other things that you may want the Town to work on during the current fiscal year. Did you have a chance to look at the list of goals?

mailto:[email protected]


Chebeague Island, ME 04017 [email protected]

www.townofchebeagueisland.org

Date: October 28, 2016

To: Board of Selectmen From: Nicholas L. Adams Subject: October 2016 CEO Report

At their October 27th meeting, the Planning Board signed the Findings of Fact and Conclusions of Law as well as the Mylar's for the four (4) lot subdivision for John Wilson located on North Road.

The Plumber's Examination Board has enacted the 2015 Uniform Plumbing Code (UPC) with State amendments; the date of enactment was October 1, 2016, with a grace period of enforcement till January 1, 2017. I have a copy of the 2015 code for review in my office.

The Technical Codes and Standards Board (MUBEC) have made progress in adopting the 2015 Building and Energy Codes and the 2013 ASHRAE ventilation standards. The Board is proceeding with rulemaking and public hearings this fall. The Board was leaning toward a January 1, 2017 enactment date for the new codes and standards, however this date may change depending on the rulemaking and public hearing schedules. I will keep you posted if there are any changes.

As of today, there are four (4) growth permits still available for 2016. Any interested party must keep in mind that the application must be applied for in person, accompanied with the $100.00 application fee, a septic system design, and proof of right, title or interest in the property. The growth permit application can be found on the Town's website.

The Town issued the following permits for the month of October, additionally I have included a breakdown of the Building and Shoreland Zoning Permits issued for so far for calendar year 2016 with a total cost of work of $ 74,000.00.

1 > Certificate of Occupancy

Issued

0 > Growth Permits Issued

6 > Building Permits Issued

3 > Electrical Permits Issued

0 > Plumbing Permits Issued

0 o Internal

0 o SSWD

1 > Shoreland Zoning Permits

0 > Planning Board Applications

0 > Board of Appeal &

Adjustments

Code Enforcement Permit Fees $675.00

o Residential Building Permits $525.00

o Commercial Building Permits

$0.00

o Shoreland Zoning Projects $150.00

o Planning/BOAA Board App's

$0.00

o Growth Permits $0.00

Electrical Permit Fees $150.00

Plumbing Permit Fees $0.00

Total Fees $825.00

Permit No. Owners's Name Project Description Addreess Status 16-B-1 Cox-Chapman, Jim Build a 12' x 16' Screen Porch 45 South Shore Dr Issued

16-B-2 Hopkins, Sarah Demo First Floor for Future Rebuild 419 South Rd Issued

16-B-03 McKinnon, Kendra Renovate Kitchen and Bathrooms 1st Phase 227 South Road Issued

16-B-04 Sarah and Bill Hopkins Rebuild Single Fmail and 419 South Rd Issued

16-6-05 Kim Munroe Build roof over outside kitchen 53 School House Rd Issued

16-B-6 Scott Sawyer Repair Rotten Porch & Deck framing 19 South Shore Dr Issued

16-13-7 Micheal Hollander Renovate Kitchen and Laundry in Garage 33 Back Shore Road Issued

16-B-8 Maine Bureau of Parks/Lands Install a small wood stove Little Jewell Island Issued

16-B-9 Lloyd-Rees, David & Susan Build a 2nd 24' x 24' work shop, and a 12' x 14' 2 story attached entry/laundry and 5' x 12' covered porch 5 Old Cart Road Issued

16-B-10 Steve & Vicki Todd Relocate 2 Sheds (711 sq. ft.) 33 Grange Rd Issued

16-B-11 McKinnon, Kendra Remove Shed and replace with 24' x 24' Garage 227 South Road Issued

16-13-12 Scorpio Island Corp 50' x 25' Garage with Two Becroom Apartment above & 18' x 25' Entryway Hope Island Issued

16-13-13 Laurie W. Wood Construct a 4' x 16' deck 82 Carters Point Rd Issued

16-B-14 Kim Munroe Construct a 10' x 12' shed 53 School House Rd Issued

16-B-15 Dave & Nicole Ruscak Construct a 10' x 12', 3 season porch 10 Meeting House Lane Issued

16-B-16 Susan Burgess two rooms addition 10' x 12' Greenhouse/sunroom and 15' x 20' bedroom 8 Springettes Rd Issued

16-B-17 Scorpio Island Corp Amend (16-6-12), to a 60' x 36' Garage with 2nd floor Open Space Hope Island Issued

16-B-18 Greg & Gail Thorup Replace kitchen floor, 1st and 2nd floors on south side and 2nd floor on north side, add new bathroom first floor and 2 new bathrooms second floor 101 North Road Issued

16-6-19 Ariette Scott Rebuild Roof dormers to new 10 Pitch; and reshingle 21 Western Landing Rd Issued

16-B-20 Diane Lukac and Steve SlBn Build screened porch kitchen to existing deck 1 Curit Farm Rd Issued

16-6-21 Jane Frizzell Build a 8' x 12' deck 29 Noryh Rd Issued

16-B-22 Linden and Allsion Smith Construct an 8' x 20' addition living space, remodel kitchen, and add full bath 102 North Road Issued

16-B-23 Rajiv Desai & Elizabeth Anderson 184 Sq. Ft. Cabin/shed Jenks Rd Issued

16-B-24 Joesph & Dana Hartz 12' x 12' DECK 5 School House Road Issued

16-3-25 Yellow Barn LLC Remodel Barn, build a 8' x 12' deck, new entry and windows in barn 58 Divison Point Issued

1643-26 Elizabeth Hinchman Remodel entire dwelling add 1/2 bath and Full Bath, an deck replacement 39 Sawyer Rd Issued

16-13-27 Dan Lilley 24' X 24' Detached unconditioned Garage 13 Huddum Circle Issued

16-6-28 Ronald Benner Repair Existing Garage roof and walls 15 Fire House Rd Issued

1643-29' Bill Marshall Construct a new 20' x 30' detached unconditioned garage 325 South Rd Issued

16-13-30 Don & Norah Alper Build a 10' X 20' addition and 8'6" x 6'7" addition 21 Soule Rd Issued

16-6-31 Nathan Doughty Build a (10' x18') Deck/Porch and 8' x 12' wood patio 19 Firehouse Rd Issued

16-B-32 Jean-Louis Beaupre Partial Finish Basement 326 North Road Issued

16-B-33 Clifton & Vicki Emery Deck extension from 10' to 12' and a 12' x 20' Shed 36 Bar Point Rd Issued

16-13-34 Loren Hamilton 12' x24' Shed 82 School House Rd Issued

16-B-35 McKinnon, Kendra Tx 14' mud room & 12' x12' Deck 227 South Road Issued

1643-36 Gardner Natalie & Robert Brown Install a 10' x 14' shed Meeting House Lane Issued

16-B-37 Zaugg-Swafford, Alexandra Install a 12' x 24' Shed 5 Ben Webber Rd Issued

Permit No. Owners's Name Project Description Address Status 16-SZ-1 CIBY Additional floats and modifications to float anchor system 24 Niblic Circle Issued

16-SZ-2 Wilson, Jon Remove existing shoreline stairway, install new 4' x 50' Stairway with 4' x 5' Top Landing, new helical anchors 81 Spruce Point View Road Issued

Email from Bob Earnest Thursday 11/10/16, 5:03 PM Update: clam farm at the Cricks Hi Folks, We went to the clam farm at the Cricks Tuesday, to look under a few of the nets and see how much growth there has been with the clams we planted. We pulled up 4 nets, and sampled in 2 - 4 spots per net; we found no living clams at all. We did find clam shells that appear to be from the clams we planted, and, appeared to have grown at an expected rate since we planted them. The shells appeared fragile, and the shells we found showed no evidence of predation from either green crabs oar milky ribbon worm. We’re baffled; the folks from Manomet have not seen this result before. It’s hard to attribute the findings to the spat we planted, as it was from two different batches. And, while the area around and under the nets showed no living animals, we did find living animals of various size / age at other locations in the cove. All of this was very surprising - the folks from Manomet had not seen anything similar at the other similar clam farms in Maine. We will pursue testing of the mud to try to learn more about possible factors contributing to this situation. We’ll then lay out next steps regarding the farm. We plan to leave the nets in place thru the winter as we learn more. More info to follow as it becomes available. Thanks for all your support in this project. Thanks, Bob PS: Gloria - could you share this with the Selectboard? Thanks.=

Town of Chebeague Island

192 North Road



Treasurer's Report — Month of October 2016

Bank Account Reconciliations: We are reconciled through October 31, 2016. Machias Savings Bank

checking account has a balance of $711,298.97 as of October 31, 2016. We also have $861,263.87 in our

combined Reserve Funds account at Machias Savings Bank as of October 31, 2016. We have a new

Reserve Fund accepted by the School Committee for the School Playground in the amount of $5,310.00.

Income and Expense — Month of October 2016

Receipts for October totaled $255,474.18. Real Estate, Personal Property and Tax Lien payments were

$226,935.84. Motor Vehicle Excise was $8,405.13. Transfer Station receipts totaled $4,466.69. The

Miscellaneous Income totaling $9,976.37 was all reclassified to other accounts. $5,310 is the donation

to the School Playground which was transferred to a reserve fund. $4,312.93 was a school tuition

refund and $353.44 was a fuel reimbursement from the school for the bus diesel. Net expenses for

October totaled $508,157.52.

Income and Expense — Year to Date:

The Year to Date is reported through October 2016. Departmental totals should be at about 33.3% of

budget or less. Harbor Master/Shellfish, Solid Waste and Cemetery are already over 25%. I think we will

have to keep an eye on Solid Waste. If you have any questions about individual accounts, please let me

know.

Respectfully Submitted,

Marjorie E. Stratton, Treasurer


Chebeague General Ledger Detail Report 11/07/2016

11:12 AM Accounts: G 01-106-00 - G 01-106-00 Page 1

October to October

Trans Date Per

RCB/ Type Jrnl Description--- Wrnt Check# Vendor Debits Credits

Balance Debit Credit

01 - General Fund 106-00 MachiasChkng

800,930.05 800,930.05

10/03/16 10 L W 0086 10/03/2016 C/R - Cash 125,788.70

10/04/16 10 L A 0079 Cash A/P 0016 181,993.39

10/07/16 10 L W 0093 10/07/2016 C/R - Cash 70,416.06

10/12/16 10 R G 0094 November 2016 Educ Aid 6,308.96

10/12/16 10 L A 0087 Cash A/P 0017 257,229.49

10/12/16 10 R G 0096 Payroll PE 10/08/2016 27,916.17

10/14/16 10 L W 0098 10/14/2016 C/R - Cash 18,136.68

10/17/16 10 L A 0099 Cash A/P. 0018 3,123.91

10/21/16 10 L W 0102 10/21/2016 C/R - Cash 17,778.64

10/21/16 10 R G 0103 Deposit Local Ent Funds 5,231.98

10/26/16 10 L A 0106 Void A/P 0000 50.00

10/12/16 10 R G 0107 Transfers to/from Reserve 150,228.78

10/26/16 10 R G 0108 Deposit REAP Funds 5,486.50

10/26/16 10 R G 0108 Deposit REAP Funds 4,011.99

10/26/16 10 L A 0100 Cash A/P 0019 22,678.58

10/26/16 10 R G 0109 Payroll PE 10/22/2016 27,247.36

10/28/16 10 L W 0110 10/28/2016 C/R - Cash 13,590.11

10/26/16 10 R G 0114 Reserve Fund Transfers 13,336.56

10/31/16 10 R G 0116 Oct Sweep Interest 160.43

10/31/16 10 R G 0116 Oct Interest Checking 62.43

10/31/16 10 R G 0116 Bank Fee 30.00

October 430,587.82 520,218.90 711,298.97

Account 711,298.97

Fund 711,298.97

Final Totals 711,298.97

Town of Chebeague Island For Period Ending: October 31, 2016 Date Prepared: November 7, 2016

h - las -0" Di. Savings Bank Experienced people. Exceptional service,

Balance Deposits Withdrawals Total Interest Ending Balance Interest Rate:

Interest Posted:

Project/Fund Name

0.30% $237.04

Dredging $ 95,197.67 $ 95,197.67 $ 26.21 $ 95,223.88 Stone Wharf 99,132.44 $ 99,132.44 $ 27.29 $ 99,159.73 Floats and Ramps 12,075.21 $ 12,075.21 $ 3.32 $ 12,078.53 New Town Office 5,000.77 $ 5,000.77 $ 1.38 $ 5,002.15 Boat Ramp 10,128.93 $ 10,128.93 $ 2.79 $ 10,131.71 Fire Truck 43,745.82 $ 43,745.82 $ 12.04 $ 43,757.86 Facilities 67.91 $ 67.91 $ 0.02 $ 67.93 Vehicles 7,366.80 $ 7,366.80 $ 2.03 $ 7,368.83 Town Match for Grants 34,044.80 $ 2,500.00 $ 31,544.80 $ 8.68 $ 31,553.48 Revaluation 10,477.56 $ 1,200.00 $ 9,277.56 $ 2.55 $ 9,280.11 Paving 275,370.05 $ 220,800.78 $ 54,569.27 $ 15.02 $ 54,584.29 Public Works Equipment 87,924.02 $ 87,924.02 $ 24.21 $ 87,948.22 Easements & Drainage 13,576.97 $ 2,900,00 $ 10,676.97 $ 2,94 $ 10,679.91 Rescue Vehicles & Equipment 80,607.32 $ 80,607,32 $ 22.19 $ 80,629.51 Paper Streets 15,176.66 $ 15,176.66 $ 4.18 $ 15,180.84 Fire Pond 4,719.35 $ 4,719.35 $ 1.30 $ 4,720.65 Harbor Master Vessel 12,562.59 $ 12,562.59 $ 3.46 $ 12,566.05 Recycling Compactor 10,210.18 $ 10,210.18 $ 2.81 $ 10,212.99 Coastal Access Fund 9,899.16 $ 9,899.16 $ 2.73 $ 9,901.89 School Capital Reserve 28,971.56 $ 33,072.00 $ 62,043.56 $ 17.08 $ 62,060.64 School special Education Reserve 20,041.12 $ 20,000.00 $ 40,041.12 $ 11.02 $ 40,052.14 School Tuition Reserve 30,079.47 $ 20,000.00 $ 50,079.47 $ 13,79 $ 50,093,26 Cemetery Perpetual Care 55,437.02 $ 55,437.02 $ 15.26 $ 55,452.29 Cemetery General Funds 20,077.46 $ 20,077.46 $ 5,53 $ 20,082.98 CTC Escrow Fund 12,587.65 $ 12,587.65 $ 3.47 $ 12,591.11 Cemetery Reserve Funds 6,106.62 $ 6,106.62 $ 1.68 $ 6,108.31 Stone Wharf Parking Lot 24,007.07 $ 14,546.56 $ 9,460.51 $ 2.60 $ 9,463.12 School Playground $ 5,310.00 $ 5,310.00 $ 1.46 $ 5,311.46

Total $ 1,024,592.17 $ 78,382.00 $241,947.34 $ 861,026,83k $ 237.04 $ 861,263.87

iebeagUe Journal Summary List 11/10/2016

14 PM All Journal Types Page 1

October

Jrnl Date Type Per Expense Revenue G / L Cash Enc Description

0079 10/06/16 AP 10 178,018.46 0.00 3,974.93 -181,993.39 0.00 School Warrant 10/4/16

0086 10/03/16 CR 10 0.00 -2,521.87 -123,266.83 125,788.70 0.00 10/03/2016 C/R

0087 10/13/16 AP 10 255,935.11 0.00 1,294.38 -257,229.49 0.00 SELECTMEN'S WARRANT

0092 10/06/16 GJ 10 -353.44 353.44 0.00 0.00 0.00 To Reclassify School Bus

0093 10/07/16 CR 10 0.00 -3,887.99 -66,528.07 70,416.06 0.00 10/07/2016 C/R

0094 10/12/16 GJ 10 0.00 -6,308.96 0.00 6,308.96 0.00 To Record November 2016

0096 10/14/16 GJ 10 30,071.57 0.00 -2,155.40 -27,916.17 0.00 To Record Payroll for Period

0097 10/14/16 GJ 10 -4,312.93 4,312.93 0.00 0.00 0.00 To Reclassify High School

0098 10/14/16 CR 10 0.00 -7,330.60 -10,806.08 18,136.68 0.00 10/14/2016 C/R

0099 10/20/16 AP 10 2,784.01 0.00 339.90 -3,123.91 0.00 SCHOOL WARRANT

0100 10/27/16 AP 10 18,768.09 0.00 3,910.49 -22,678.58 0.00 SELECTMENS WARRANT

0102 10/21/16 CR 10 0.00 -5,108.40 -12,670.24 17,778.64 0.00 10/21/2016 C/R

0103 10/24/16 GJ 10 0.00 0.00 -5,231.98 5,231.98 0.00 To Record Deposit of Local

0104 10/25/16 GJ 10 -8,164.56 -225.02 8,389.58 0.00 0.00 To Reclassify Education

0105 10/26/16 GJ 10 0.00 0.00 0.00 0.00 0.00 To Correct Journal No. 73 for

0106 10/26/16 AP 10 -50.00 0.00 0.00 50.00 0.00 Check Return -

0107 10/26/16 GJ 10 0.00 0.00 -150,228.78 150,228.78 0.00 To Record Transfers to and

0108 10/26/16 GJ 10 0.00 0.00 -9,498.49 9,498.49 0.00 To Record Deposit of REAP

0109 10/27/16 GJ 10 29,931.21 0.00 -2,683.85 -27,247.36 0.00 To Record Payroll for Period

0110 10/28/16 CR 10 0.00 -7,473.08 -6,117.03 13,590.11 0.00 10/28/2016 C/R

0111 10/31/16 GJ 10 0.00 0.00 0.00 0.00 0.00 To Reclassify Public Works

0114 11/04/16 GJ 10 0.00 0.00 -13,336.56 13,336.56 0.00 To Record Transfers to and

0116 11/07/16 GJ 10 30.00 -222.86 0.00 192.86 0.00 To Record October 2016

0118 11/07/16 GJ 10 0.00 0.00 0.00 0.00 0.00 To Record October 2016

Totals 502,657.52 -28,412.41 -384,614.03 -89,631.08 0.00

* - Incorrect control entry 24 Journals Listed

0 Out of Balance 0 Expense Control Errors

0 Revenue Control Errors

0 Encumbrance Control Errors

Chebeague Receipt Search Report 11/10/2016

2:17 PM Page 1 Actual Date Between 10/01/2016 and 10/31/2016

Receipt Summary

Type Count Amount

4 PERMITS 11 1,825.00

5 Plumbing & Septic 1 40.00

8 DEATH CERTIFICATES 1 20.00

9 CEMETERY FEES 2 470.00

10 MOORING PERMIT 1 75.00

11 DOG LICENSES 1 6.00

12 TRANSFER STATION 11 4,466.69

13 HUNTING/FISHING 4 112.00

15 STONE WHARF FEES 1 37.00

16 Parking Tickets 12 380.00

18 misc 3 9,976.37

23 Copy/Fax Revenue 11 54.92

25 Revenue Sharing 1 1,341.13

90 Real Estate Payment 158 225,251.57

91 Tax Lien Payment 4 1,100.00

92 Personal Property Payment 3 584.27

99 Motor Vehicle 51 8,405.13

101 School Lunch Money 3 1,329.10

279 255,474.18

hebeague Expense Summary Report 11/10/2016 :23 PM ALL Departments Page 1

October

Account

Budget

Original

Curr Mnth

Net Debits

Y T D

Credits Net

300 - Admin & Board of Selectman 236,740.00 17,273.38 75,097.49 5,244.91 69,852.58

400 - Assessor 13,200.00 1,015.00 4,048.00 0.00 4,048.00

550 - Elections/Bd Regis. 3,038.00 0.00 449.20 389.60 59.60

700 - Planning 12,350.00 1,593.20 1,756.88 0.00 1,756.88

900 - Legal Services 12,000.00 533.26 1,023.26 0.00 1,023.26

100 - Law Enforcement Services 40,966.00 560.00 3,437.26 240.00 3,197.26

200 - Fire & Rescue Services 95,650.00 865.78 19,130.86 4,997.16 14,133.70

400 - Code Enforcement 21,415.00 1,510.00 7,045.00 480.00 6,565.00

500 - Harbormaster & Shellfish 28,750.00 2,413.00 14,637.81 960.00 13,677.81

600 - Animal Control 4,450.00 -50.00 235.30 0.00 235.30

100 - Public Services 219,277.00 27,755.53 .88,486.95 9,790.89 78,696.06

200 - Solid Waste 137,094.00 10,206.62 60,249.52 1,052.00 59,197.52

400 - Misc-Mainland 18,161.00 0.00 0.00 0.00 0.00

600 - Contributions 113,000.00 25,000.00 39,500.00 0.00 39,500.00

810 - Genl Assistance 500.00 0.00 0.00 0.00 0.00

910 - Health Services 2,100.00 0,00 500.00 0.00 500.00

200 - Cemetery 10,550.00 556.57 8,625.74 457.50 8,168.24

900 - Debt Service 268,902.00 178,417.25 194,692.13 0.00 194,692.13

500 - Benefits & Insurance 153,737.00 8,913.68 50,494.79 6,731.83 43,762.96

000 - Education 1,127,945.00 209,023.18 604,866.27 166,930.73 437,935.54

100 - Street Lights 10,644.00 895.04 2,617.40 0.00 2,617.40

300 - Contingency 16,000.00 0.00 200.00 0.00 200.00

800 - Tax paid to Cumberland 42,000.00 21,676.03 21,676.03 0.00 21,676.03

900 - County Tax 131,188.00 0.00 131,188.00 0.00 131,188.00

000 - Capital Improvements 399,000.00 0.00 399,000.00 0.00 399,000.00

inal Totals 3,118,657.00 508,157.52 1,728,957.89 197,274.62 1,531,683.27

Chebeague Exp / Rev Summary Report 11/10/2016

2:19 PM ALL Departments Page 1

October

Account Budget

Current

Month

Year

To Date Balance Percent

1300 Admn/Select

REVENUES

302 AGENT FEE 3,000.00 144.00 1,260.00 1,740.00 42.00

303 EXCISE TAX 85,000.00 6,240.40 42,586.73 42,413.27 50.10

304 BOAT EXCISE 7,800.00 0.00 1,239.45 6,560.55 15.89 305 INT & PEN 5,500.00 222.55 2,662.33 2,837.67 48.41

307 LIEN COST 0.00 60.47 431.55 -431.55 0.00 308 ABATEMENTS 0.00 0.00 -559.12 559.12 0.00 311 HUNT&FISH 0.00 0.00 8.00 -8,00 0.00

312 MARRIAGE LIC 0.00 0.00 36.00 -36.00 0.00

314 DEATH CERT 0.00 20.00 34.00 -34.00 0.00

315 CLERK LIC 0.00 8.00 29.75 -29.75 0.00

316 SHELLFSH LIC 2,500.00 0.00 675.00 1,825,00 27.00

326 TAX COMMIT 2,849,816.00 0.00 2,863,730.30 -13,914.30 100.49

327 HOMEST REIMB 15,461.00 0.00 11,970.00 3,491.00 77.42

328 VETERAN EXEM 450.00 0.00 0.00 450.00 0.00

330 TREE GROWTH 0.00 0.00 0.00 0.00 0.00 331 REV SHARING 12,422.00 1,341.13 4,382.04 8,039.96 35.28

351 POLICE FINES 3,000.00 340.00 2,625.00 375.00 87.50 366 BLDG PERMITS 8,000.00 1,575.00 4,917.10 3,082.90 61.46

367 ELEC PERMITS 1,200.00 100.00 336.00 864.00 28.00

368 PLUMB PRMITS 2,500.00 30.00 742.50 1,757.50 29.70 369 OTHER PERMIT 500.00 150.00 850.00 -350.00 170.00

378 EDUC-AID 75,708.00 6,308.96 31,544.80 44,163.20 41.67

379 INT INCOME 0.00 222.86 807.64 -807.64 0.00

390 MISC REVENUE 0.00 -4,312.93 -3,005.93 3,005.93 0.00

401 DOG REVENUE 0.00 3.00 34.00 -34.00 0.00

403 MOORING FEES 7,500.00 75.00 870.00 6,630.00 11.60 411 DOT REV URIP 14,000.00 0.00 0.00 14,000.00 0.00

412 Cemetery Fee 0.00 410.00 995.00 -995.00 0.00 418 CI S/WASTE 18,000.00 4,210.00 12,081.00 5,919.00 67.12

501 ST/WHF PMT 5,000.00 0.00 1,070.00 3,930.00 21.40

502 TRANS TIEFEE 1,300.00 37.00 2,210.00 -910.00 170.00

512 Copy Fee Rev 0.00 49.92 185.32 -185.32 0.00

Revenue Total 3,118,657.00 17,235.36 2,984,748.46 133,908.54 95.71

EXPENSES

1000 Wages - F/T 138,149.00 11,304.24 45,782.42 92,366.58 33.14 1010 Wages - P/T 21,216.00 128.00 384.00 20,832.00 1.81

1110 Elected Off. 6,000.00 0.00 3,055.00 2,945.00 50.92 1300 Bank Fees 400.00 62.00 172.80 227.20 43.20 2000 Electricity 0.00 0.00 208.31 -208.31 0.00

2010 Gasoline 2,500.00 103.10 568.66 1,931.34 22.75

2030 Telephone 2,800.00 227.00 755.96 2,044.04 27.00 2041 Technology 10,000.00 0.00 7,623.57 2,376.43 76.24

3010 Advertising 2,260.00 0.00 102.00 2,158.00 4.51

3140 Member Dues 3,500.00 0.00 875.00 2,625.00 25.00 3160 Misc. 0.00 0.00 0.01 -0.01 0.00

3202 Janitorial 250.00 0.00 662.77 -412.77 265.11

3210 Postage 2,500.00 387.40 1,266.79 1,233.21 50.67

3220 Printing 2,500.00 0.00 159.73 2,340.27 6.39

3240 Publications 150.00 0.00 0.00 150.00 0.00 3250 Reg of Deeds 760.00 19.00 266.00 494.00 35.00 3300 Office Supp. 4,500.00 12.57 915.92 3,584.08 20.35

3335 Travel 8,800.00 2,516.00 3,085.70 5,714.30 35.06

3405 Hall Rental 4,000.00 2,000.00 2,000.00 2,000.00 50.00

hebeague Exp / Rev Summary Report 11/10/2016

f19 PM ALL Departments Page 2

October

ccount Budget

Current

Month

Year


300 Admn/Select CONT'D 4000 Bldg Maint 755.00 49.00 49.00 706.00 6.49 4010 Equip Rental 3,200.00 173.07 621.94 2,578.06 19.44 5000 Contr. Svcs 4,000.00 292.00 1,187.00 2,813.00 29.68 5010 Auditing 15,000.00 0.00 0.00 15,000.00 0.00 5015 Fireworks 500.00 0.00 0.00 500.00 0.00 5240 Training 3,000.00 0.00 110.00 2,890.00 3.67

Expense Total 236,740.00 17,273.38 69,852.58 166,887.42 29.51

Net Profit / (Loss) 2,881,917.00 (38.02) 2,914,895.88 32,978.88

400 Assessor

EXPENSES

1010 Wages - P/T 0.00 0.00 2,000.00 -2,000.00 0.00 3250 Reg of Deeds 200.00 15.00 48.00 152.00 24.00 3390 Assess Maps 1,000.00 0.00 0.00 1,000.00 0.00 5000 Contr. Svcs 12,000.00 1,000.00 2,000.00 10,000.00 16.67

Expense Total 13,200.00 1,015.00 4,048.00 9,152.00 30.67

Net Profit / (Loss) (13,200.00) (1,015.00) (4,048.00) 9,152.00

650 Elect/Bd Reg

EXPENSES

1010 Wages - P/T 1,638.00 0.00 59.60 1,578.40 3.64 5220 Pgm/Election 1,400.00 0.00 0.00 1,400.00 0.00

Expense Total 3,038.00 0.00 59.60 2,978.40 1,96

Net Profit / (Loss) (3,038.00) 0.00 (59.60) 2,978.40

700 Planning

EXPENSES

1070 G.I.S. 2,000.00 0.00 0.00 2,000.00 0.00 3010 Advertising 200.00 0.00 0.00 200.00 0.00 3210 Postage 100.00 0.00 0.00 100.00 0.00 3240 Publications 50.00 0.00 163.68 -113.68 327.36 5090 Engineer/Adm 10,000.00 1,593.20 1,593.20 8,406.80 15.93

Expense Total 12,350.00 1,593.20 1,756.88 10,593.12 14.23

Net Profit / (Loss) (12,350.00) (1,593.20) (1,756.88) 10,593.12

.900 Legal Svcs

EXPENSES

5540 Gen. Admin. 12,000.00 533.26 1,023.26 10,976.74 8.53

Expense Total 12,000.00 533.26 1,023.26 10,976.74 8.53

Net Profit / (Loss) (12,000.00) (533.26) (1,023.26) 10,976.74

100 Law Enf Svs

EXPENSES

1010 Wages - P/T 8,320.00 560.00 2,250.00 6,070.00 27.04 2010 Gasoline 1,100.00 0.00 502.26 597.74 45.66 3335 Travel 2,500.00 0.00 445.00 2,055.00 17.80 5000 Contr. Svcs 29,046.00 0.00 0.00 29,046.00 0.00

Expense Total 40,966.00 560.00 3,197.26 37,768.74 7.80



October

Account Budget

Current

Month

Year

To Date Balance Percent Net Profit / (Loss) (40,966.00) (560.00) (3,197.26) 37,768.74

2200 Fire Rescue

EXPENSES

1010 Wages - P/T 41,404.00 0.00 562.00 40,842.00 1.36 2000 Electricity 3,000.00 209.55 408.93 2,591.07 13.63 2010 Gasoline 100.00 0.00 198.38 -98.38 198.38 2020 Heating Fuel 7,000.00 0.00 607.06 6,392.94 8.67 2030 Telephone 1,346.00 164.60 543.77 802.23 40.40 2080 Diesel 850.00 0.00 0.00 850.00 0.00 3040 Equip Maint 9,450.00 0.00 6,173.62 3,276.38 65.33 3140 Member Dues 1,100.00 0.00 1,114.00 -14.00 101.27 3200 F/R Supplies 7,500.00 66.17 1,114.44 6,385.56 14.86 3202 Janitorial 400.00 0.00 0.00 400.00 0.00 3335 Travel 1,200.00 14.00 390.40 809.60 32.53 3350 Uniforms 300.00 0.00 0.00 300.00 0.00 3510 Fire Prey 0.00 0.00 249.00 -249.00 0.00

4000 Bldg Maint 3,900.00 411.46 1,080.75 2,819.25 27.71 5000 Contr. Svcs 2,500.00 0.00 1,200.50 1,299.50 48.02 5240 Training 6,500.00 0.00 0.00 6,500.00 0.00 6110 Radio/Tele 7,000.00 0.00 490.85 6,509.15 7.01 6230 Apparel/Gear 2,100.00 0.00 0.00 2,100.00 0.00

Expense Total 95,650.00 865.78 14,133.70 81,516.30 14.78

Net Profit / (Loss) (95,650.00) (865.78) (14,133.70) 81,516.30

2400 Code Enf.

EXPENSES

1010 Wages - P/T 20,280.00 1,485.00 6,465.00 13,815.00 31.88 2030 Telephone 300.00 25.00 100.00 200.00 33.33 3140 Member Dues 135.00 0.00 0.00 135.00 0.00 3240 Publications 700.00 0.00 0.00 700.00 0.00

Expense Total 21,415.00 1,510.00 6,565.00 14,850.00 30.66

Net Profit / (Loss) (21,415.00) (1,510.00) (6,565.00) 14,850.00

2500 Harbor Shell

EXPENSES

1010 Wages - P/T 23,920.00 1,840.00 11,580.00 12,340.00 48.41 2010 Gasoline 1,230.00 0.00 216.14 1,013.86 17.57

2030 Telephone 300.00 25.00 100.00 200.00 33.33

3040 Equip Maint 1,000.00 548.00 1,458.94 -458.94 145.89 3120 Marine Supp 500.00 0.00 180.73 319.27 36.15

3130 Marine/Shell 600.00 0.00 0.00 600.00 0.00 3350 Uniforms 200.00 0.00 142.00 58.00 71.00 5240 Training 1,000.00 0.00 0.00 1,000.00 0.00

Expense Total 28,750.00 2,413.00 13,677.81 15,072.19 47.57

Net Profit / (Loss) (28,750.00) (2,413.00) (13,677.81) 15,072.19

2600 Animal Cont.

EXPENSES

1010 Wages - P/T 2,800.00 0.00 0.00 2,800.00 0.00 2030 Telephone 300.00 0.00 0.00 300.00 0.00


:19 PM ALL Departments Page 4

October

ccount Budget

Current

Month

Year


600 Animal Cont. CONT'D 3160 Misc. 200.00 0.00 0.00 200.00 0.00

3290 Shelter 500.00 0.00 235.30 264.70 47.06

3350 Uniforms 150.00 0.00 0.00 150.00 0.00

5240 Training 500.00 -50.00 0.00 500.00 0.00

Expense Total 4,450.00 -50.00 235.30 4,214.70 5.29

Net Profit / (Loss) (4,450.00) 50.00 (235.30) 4,214.70

100 Public Srvcs

EXPENSES

1000 Wages - F/T 73,549.00 5,724.57 23,955.27 49,593.73 32.57

1010 Wages - P/T 7,722.00 64.00 256.00 7,466.00 3.32

1020 Overtime 6,966.00 0.00 0.00 6,966.00 0.00

2000 Electricity 2,700.00 67.21 203.73 2,496.27 7.55

2010 Gasoline 750.00 0.00 -76.81 826.81 -10.24

2020 Heating Fuel 5,640.00 0.00 0.00 5,640.00 0.00

2030 Telephone 500.00 40.47 121.39 378.61 24.28

2080 Diesel 8,900.00 4,527.80 5,068.18 3,831.82 56.95

3040 Equip Maint 14,000.00 162.17 3,609.39 10,390.61 25.78

3120 Marine Supp 6,000.00 -507.87 188.13 5,811.87 3.14

3140 Member Dues 0.00 0.00 184.00 -184.00 0.00

3202 Janitorial 900.00 68.10 538.08 361.92 59.79

3300 Office Supp. 0.00 204.99 693.06 -693.06 0.00

3350 Uniforms 600.00 -148.81 0.00 600.00 0.00

4000 Bldg Maint 2,000.00 353.25 864.00 1,136.00 43.20

4010 Equip Rental 7,000.00 0.00 7,080.02 -80.02 101.14

4600 Cold Patch 10,000.00 8,388.75 14,108.95 -4,108.95 141.09

4605 CuIv/Drain 9,100.00 1,101.20 1,101.20 7,998.80 12.10

4610 Iron & Steel 0.00 0.00 0.00 0.00 0.00

4630 Road Matls 10,000.00 936.00 7,670.25 2,329.75 76.70

4640 Sand & Salt 18,000.00 0.00 0.00 18,000.00 0.00

4645 Street Signs 1,000.00 313.59 320.44 679.56 32.04

4650 Welding 1,500.00 571.95 571.95 928.05 38.13

5000 Contr. Svcs 5,000.00 0.00 60.00 4,940.00 1.20

5020 Barging 24,000.00 5,610.00 11,042.00 12,958.00 46.01

5230 Pave Marking 500.00 0.00 0.00 500.00 0.00

5240 Training 750.00 0.00 0.00 750.00 0.00

6010 Tools 1,200.00 129.35 398.19 801.81 33.18

6120 Safety Equip 1,000.00 148.81 738.64 261.36 73.86

6140 Veh Parts 0.00 0.00 0.00 0.00 0.00

Expense Total 219,277.00 27,755.53 78,696.06 140,580.94 35.89

Net Profit / (Loss) (219,277.00) (27,755.53) (78,696.06) 140,580.94

1200 Solid Waste

EXPENSES

1010 Wages - P/T 22,308.00 2,305.50 10,967.50 11,340.50 49.16

2000 Electricity 500.00 63.23 195.90 304.10 39.18

2030 Telephone 400.00 40.47 121.39 278.61 30.35

3040 Equip Maint 510.00 0.00 0.00 510.00 0.00

3202 Janitorial 500.00 0.00 530.09 -30.09 106.02

3350 Uniforms 250.00 0.00 73.18 176.82 29.27

4000 Bldg Maint 500.00 128.25 128.25 371.75 25.65



October

Account Budget

Current

Month

Year


3200 Solid Waste CONT'D 5020 Barging 30,200.00 1,900.00 14,600.00 15,600.00 48.34 5110 Hauling 65,000.00 5,547.50 25,610.60 39,389.40 39.40 5120 Landfill Mon 8,676.00 0.00 5,805.08 2,870.92 66.91 5130 Haz Waste 7,500.00 0.00 8.86 7,491.14 0.12 5240 Training 750.00 0.00 55.00 695.00 7.33 5251 Sanitation 0.00 221.67 1,101.67 -1,101.67 0.00

Expense Total 137,094.00 10,206.62 59,197.52 77,896.48 43.18

Net Profit / (Loss) (137,094.00) (10,206.62) (59,197.52) 77,896.48

4400 Misc-Mainlnd

EXPENSES

9110 Coulsl Wharf 18,160.00 0.00 0.00 18,160.00 0.00 9120 Blanch. Leas 1.00 0.00 0.00 1.00 0.00

Expense Total 18,161.00 0.00 0.00 18,161.00 0.00

Net Profit / (Loss) (18,161.00) 0.00 0.00 18,161.00

4600 Contribution

EXPENSES

3150 Library/ComC 50,000.00 0.00 0.00 50,000.00 0.00

3160 Misc. 0.00 0.00 12,500.00 -12,500.00 0.00 3164 VNA 1,000.00 0.00 0.00 1,000.00 0.00

3166 Isl. Council 7,000.00 0.00 2,000.00 5,000.00 28.57 3167 Recreation 55,000.00 25,000.00 25,000.00 30,000.00 45.45

Expense Total 113,000.00 25,000.00 39,500.00 73,500.00 34.96

Net Profit / (Loss) (113,000.00) (25,000.00) (39,500.00) 73,500.00

5810 Gent Assista

EXPENSES

3160 Misc. 500.00 0.00 0.00 500.00 0.00

Expense Total 500.00 0.00 0.00 500.00 0.00

Net Profit / (Loss) (500.00) 0.00 0.00 500.00

5910 Health Svcs

EXPENSES

1010 Wages - P/T 2,000.00 0.00 500.00 1,500.00 25.00

5240 Training 100.00 0.00 0.00 100.00 0.00

Expense Total 2,100.00 0.00 500.00 1,600.00 23.81

Net Profit / (Loss) (2,100.00) 0.00 (500.00) 1,600.00

6200 Cemetery

EXPENSES

1010 Wages - P/T 5,000.00 468.75 2,718.75 2,281.25 54.38

3040 Equip Maint 100.00 43.98 216.47 -116.47 216.47

3140 Member Dues 50.00 0.00 0.00 50.00 0.00

3163 Cemetery Gen 400.00 43.84 233.02 166.98 58.26

5000 Contr. Svcs 5,000.00 0.00 5,000.00 0.00 100.00

Expense Total 10,550.00 556.57 8,168.24 2,381.76 77.42

Net Profit / (Loss) (10,550.00) (556.57) (8,168.24) 2,381.76


:19 PM ALL Departments Page 6

October

ccount Budget

Current

Month

Year


900 Debt Service

EXPENSES

6500 MBB Interest 85,800.00 42,446.53 42,446.53 43,353.47 49.47

6510 MBBPrincipal 131,902.00 131,902.00 131,902.00 0.00 100.00

6521 FireTrkLoan 51,200.00 4,068.72 20,343.60 30,856.40 39.73

Expense Total 268,902.00 178,417.25 194,692.13 74,209.87 72.40

Net Profit / (Loss) (268,902.00) (178,417.25) (194,692.13) 74,209.87

500 Benef/Insur.

EXPENSES

1210 Health/Life 70,476.00 4,445.73 19,066.77 51,409.23 27.05

1220 FICA / MED 30,000.00 1,751.79 8,134.13 21,865.87 27.11

1230 ICMA-Retire 11,027.00 611.06 2,481.36 8,545.64 22.50

1270 Unemployment 3,200.00 0.00 1,392.10 1,807.90 43.50

1280 Workers Comp 14,034.00 2,105.10 2,105.10 11,928.90 15.00

3060 Liabil. Ins 25,000.00 0.00 10,583.50 14,416.50 42.33

Expense Total 153,737.00 8,913.68 43,762.96 109,974.04 28.47

Net Profit / (Loss) (153,737.00) (8,913.68) (43,762.96) 109,974.04

000 Education

REVENUES

800 Ed Lunch Fee 0.00 1,329.10 2,241.35 -2,241.35 0.00

801 REAP Tech Gr 0.00 225.02 0.00 0.00 0.00

806 Bus Rental 0.00 0.00 342.45 -342.45 0.00

807 Misc Sch Rev 0.00 9,622.93 9,622.93 -9,622.93 0.00

Revenue Total 0.00 11,177.05 12,206.73 -12,206.73 0.00

EXPENSES

8030 GUIDANCE 0.00 1,591.35 1,591.35 -1,591.35 0.00

8070 DEBT SVCE 0.00 0.00 0.00 0.00 0.00

8101 Sup. Sal 26,000.00 2,000.00 8,000.00 18,000.00 30.77

8102 Sec. Sal 9,039.00 860.26 2,813.82 6,225.18 31.13

8103 Health Ins 8,618.00 631.66 1,913.39 6,704.61 22.20

8104 FICA/Med 1,000.00 63.89 278.39 721.61 27.84

8107 Conf/Train 300.00 0.00 0.00 300.00 0.00

8108 OtherProSery 23,000.00 0.00 0.00 23,000.00 0.00

8109 Repair&Maint 250.00 0.00 0.00 250.00 0.00

8110 Comm/Phone 1,000.00 77.20 231.58 768.42 23.16

8111 Postage 500.00 0.00 6.08 493.92 1.22

8112 Advertising 250.00 0.00 0.00 250.00 0.00

8113 Printing 250.00 -446.72 0.00 250.00 0.00

8114 Copier Sup 250.00 0.00 0.00 250.00 0.00

8116 Travel 200.00 0.00 54.00 146.00 27.00

8117 Stipends 1,200.00 0.00 0.00 1,200.00 0.00

8118 FICA 100.00 0.00 0.00 100.00 0.00

8119 Legal 2,000.00 0.00 0.00 2,000.00 0.00

8120 Ins 2,400.00 0.00 2,389.60 10.40 99.57

8121 Dues&Fees 500.00 0.00 0.00 500.00 0.00

8122 Misc 250.00 52.08 196.33 53.67 78.53

8123 MEPERS 5,025.00 408.42 1,374.37 3,650.63 27.35

8124 Unem Comp 3,050.00 138.23 138.23 2,911.77 4.53



October

Account Budget

Current

Month

Year


8000 Education CONT'D

8125 Work Comp 4,000.00 0.00 0.00 4,000.00 0.00 8201 Admin Sal 26,000.00 2,000.00 8,000.00 18,000.00 30.77 8202 Secr. Sal 9,039.00 864.13 2,813.67 6,225.33 31.13 8203 Health Ins 8,618.00 631.66 1,876.57 6,741.43 21.78 8204 FICA/Med 1,000.00 63.92 278.11 721.89 27.81 8207 Conferences 300.00 0.00 0.00 300.00 0.00 8208 Postage 300.00 0.00 7.35 292.65 2.45 8209 Printing 350.00 0.00 0.00 350.00 0.00 8210 Supplies 300.00 -332.77 0.00 300.00 0.00 8211 Copy Supp 150.00 0.00 0.00 150.00 0.00 8212 Eq. Repair 250.00 0.00 0.00 250.00 0.00 8213 Dues & Fees 500.00 62.51 571.51 -71.51 114.30 8300 Pre-K Prog. 30,750.00 2,795.46 5,680.92 25,069.08 18.47 8301 K-2 Tch Sal 62,213.00 5,730.88 11,952.42 50,260.58 19.21 8302 3-5 Tch Sal 69,892.00 5,368.66 19,869.56 50,022.44 28.43 8303 Ed-TechSal 44,469.00 3,442.71 6,554.24 37,914.76 14.74 8304 Temp Sal 2,000.00 150.00 150.00 1,850.00 7.50 8305 Healt Ins 43,088.00 3,590.60 12,926.16 30,161.84 30.00 8306 FICA/Med 6,650.00 561.18 1,207.07 5,442.93 18.15 8309 AssessmtTest 500.00 0.00 0.00 500.00 0.00 8310 GenSupplies 4,600.00 -1,653.48 453.91 4,146.09 9.87 8311 Travel Reimb 300.00 -144.90 0.00 300.00 0.00 8312 Books & Per 2,900.00 -1,055.46 0.00 2,900.00 0.00 8313 AudioVisual 100.00 0.00 0.00 100.00 0.00 8315 FldTrpTrans 300.00 0.00 0.00 300.00 0.00 8316 Copy Lease 500.00 0.00 0.00 500.00 0.00 8318 MS Tuition 151,202.00 0.00 64,658.37 86,543.63 42.76 8319 Second Tuit 134,471.00 -4,312.93 52,533.23 81,937.77 39.07 8401 CourseReimb 2,000.00 -245.00 0.00 2,000.00 0.00 8402 OtherProSery 1,500.00 0.00 0.00 1,500.00 0.00 8403 OthrProfSvcs 3,000.00 0.00 0.00 3,000.00 0.00 8404 Tech Equip 500.00 0.00 0.00 500.00 0.00 8405 OtherPurSery 3,000.00 0.00 29.00 2,971.00 0.97 8406 Software 500.00 0.00 0.00 500.00 0.00 8407 Repair 500.00 0.00 0.00 500.00 0.00 8408 Reg Stipnd 10,846.00 0.00 1,084.19 9,761.81 10.00 8413 Supplies 100.00 0.00 0.00 100.00 0.00 8415 Reg Sal 1,500.00 0.00 0.00 1,500.00 0.00 8419 Supplies 100.00 0.00 0.00 100.00 0.00 8501 Teach Sal 24,061.00 2,820.07 6,853.57 17,207.43 28.48 8502 FICA/Med 1,850.00 354.79 888.27 961.73 48.01 8503 Ed Tech 5,500.00 7,273.25 3,037.38 2,462.62 55.23 8505 Test Score 500.00 0.00 0.00 500.00 0.00 8506 OtherProSery 10,276.00 618.00 824.00 9,452.00 8.02 8507 ExtYr Prog 3,200.00 0.00 2,003.96 1,196.04 62.62 8508 Supplies 200.00 108.69 316.29 -116.29 158.15 8509 TestSupplies 200.00 0.00 0.00 200.00 0.00 8510 Books & Per 500.00 0.00 0.00 500.00 0.00 8511 Tech Supplie 500.00 0.00 0.00 500.00 0.00 8518 SpEd MSTuit 2,500.00 0.00 0.00 2,500.00 0.00 8519 SpEd SecTuit 2,500.00 0.00 0.00 2,500.00 0.00 8601 Reg Sal 15,312.00 1,044.00 4,917.75 10,394.25 32.12 8602 Health Ins 4,309.00 359.06 1,436.24 2,872.76 33.33

iebeague Exp / Rev Summary Report 11/10/2016

19 PM ALL Departments Page 8

October

:count Budget

Current

Month

Year


)00 Education CONT'D

8603 FICA/Med 1,100.00 30.89 239.18 860.82 21.74

8606 Conferences 100.00 0.00 0.00 100.00 0.00

8607 OthrContract 12,000.00 -1,821.00 2,839.21 9,160.79 23.66

8608 Repair&Maint 12,000.00 396.74 4,903.13 7,096.87 40.86

8609 Rent CIRC BI 8,000.00 0.00 0.00 8,000.00 0.00

8611 Insurance 4,000.00 0.00 2,609.00 1,391.00 65.23

8612 Supplies 1,000.00 44.67 149.39 850.61 14.94

8613 Electricity 6,000.00 405.28 916.88 5,083.12 15.28

8614 Fuel Oil 7,000.00 0.00 819.11 6,180.89 11.70

8615 Cptal ImpPln 10,000.00 0.00 10,000.00 0.00 100.00

8617 Cont Sery 3,500.00 0.00 357.14 3,142.86 10.20

8701 Salaries 20,563.00 2,153.25 4,496.21 16,066.79 21.87

8702 Sub Salaries 500.00 0.00 367.31 132.69 73.46

8703 Health Ins 8,618.00 0.00 2,154.36 6,463.64 25.00

8704 FICA/Med 2,000.00 164.72 363.44 1,636.56 18.17

8707 PurProf.Sery 50,700.00 29,138.45 30,393.05 20,306.95 59.95

8708 Repairs 750.00 0.00 1,381.88 -631.88 184.25

8709 Auto Ins 865.00 0.00 0.00 865.00 0.00

8710 Electricity 350.00 0.00 0.00 350.00 0.00

8711 Fuel 3,700.00 407.99 500.95 3,199.05 13.54

8801 Reg Sal 15,312.00 1,740.00 2,849.25 12,462.75 18.61

8802 Health Ins 4,309.00 359.06 1,436.24 2,872.76 33.33

8803 FICA/Med 1,100.00 51.49 97.17 1,002.83 8.83

8805 OthrContSery 100.00 0.00 100.00 0.00 100.00

8806 Supplies 2,500.00 1,429.88 2,001.40 498.60 80.06

8807 Contingency 10,000.00 0.00 0.00 10,000.00 0.00

8900 Debt Service 157,000.00 139,050.36 139,050.36 17,949.64 88.57

Expense Total 1,127,945.00 209,023.18 437,935.54 690,009.46 38.83

Net Profit / (Loss) (1,127,945.00) (197,846.13) (425,728.81) 702,216.19

100 Street Light

EXPENSES

2000 Electricity 10,644.00 895.04 2,617.40 8,026.60 24.59

Expense Total 10,644.00 895.04 2,617.40 8,026.60 24.59

Net Profit / (Loss) (10,644.00) (895.04) (2,617.40) 8,026.60

300 Contingency

EXPENSES

3160 Misc. 16,000.00 0.00 200.00 15,800.00 1.25

Expense Total 16,000.00 0.00 200.00 15,800.00 1.25

Net Profit / (Loss) (16,000.00) 0.00 (200.00) 15,800.00

800 Out Isl tax

EXPENSES

0001 Out Isl Tax 42,000.00 21,676.03 21,676.03 20,323.97 51.61

Expense Total 42,000.00 21,676.03 21,676.03 20,323.97 51.61

Net Profit / (Loss) (42,000.00) (21,676.03) (21,676.03) 20,323.97

900 County Tax



October

Account Budget

Current

Month

Year


8900 County Tax CONT'D EXPENSES

3050 County Tax 131,188.00 0.00 131,188.00 0.00 100.00

Expense Total 131,188.00 0.00 131,188.00 0.00 100.00

Net Profit / (Loss) (131,188.00) 0.00 (131,188.00) (0.00)

9000 Capital Impr

EXPENSES

9010 Dredging 25,000.00 0.00 25,000.00 0.00 100.00

9015 Wharf Res 20,000.00 0.00 20,000.00 0.00 100.00

9020 Float & Gang 6,000.00 0.00 6,000.00 0.00 100.00

9031 Town Office 5,000.00 0.00 5,000.00 0.00 100.00

9032 Parking Lot 20,000.00 0.00 20,000.00 0.00 100.00

9035 Vehicle Res 2,000.00 0.00 2,000.00 0.00 100.00

9040 Grant Match 5,000.00 0.00 5,000.00 0.00 100.00

9042 Paper Street 6,000.00 0.00 6,000.00 0.00 100.00

9050 Paving 265,000.00 0.00 265,000.00 0.00 100.00

9055 PS Equip 15,000.00 0.00 15,000.00 0.00 100.00

9057 Transfer Sta 5,000.00 0.00 5,000.00 0.00 100.00

9058 Drain & Ease 5,000.00 0.00 5,000.00 0.00 100.00

9192 Ambulance 20,000.00 0.00 20,000.00 0.00 100.00

Expense Total 399,000.00 0.00 399,000.00 0.00 100.00

Net Profit / (Loss) (399,000.00) 0.00 (399,000.00) (0.00)

2017-2018 (FY 18) BUDGET SCHEDULEDate Task

11/16/2016 November BOS Meeting - Initial budget schedule approved

11/16/2016 Budget request worksheets distributed

12/14/2016 December BOS Meeting - Budget Goals / Prioritization

12/30/2016 Budget request worksheets due

1/11/2017 January BOS Meeting - First draft of budget presented & Capital Expenditures I

1/25/2017 Budget Workshop - Meeting w/ Auditor

2/4/2017 Budget Workshop PART 1 - Departmental Budgets & Presentations (Saturday)

2/8/2017 February BOS Meeting - Second draft of budget & discussion w/ School

2/11/2017 Budget Workshop PART 2 - Departmental Budgets & Presentations (Saturday)

2/15/2017 Budget Workshop - Capital Expenditures II

3/8/2017 March BOS Meeting - Third draft of budget presented

3/21/2017 Budget Workshop - Joint meeting w/ School Committee & Super. (Tuesday)

4/12/2017 April BOS Meeting - Fourth draft of budget presented

4/26/2017 Budget Workshop - Final budget presented w/ review and approval

6/10/2017 Annual Town Meeting

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To: Chebeague Island Board of Selectmen From: Sunset Committee Chair, Mary Holt Re: Update and Request for Board of Selectmen Action Date: October 26, 2016 The purpose of this memo is to provide an update to the Board of Selectmen on the activities of the Sunset Committee and to request action on a feasibility study for developing the Sunset property into a town landing.

Background The Board of Selectmen created the Sunset Committee as a result of recommendations in the Comprehensive Plan (Sec. 43, 86-88). The Committee’s charge became broader than described in the Comprehensive Plan. The Committee was charged with “submitting a long range plan to the Board of Selectmen who would bring it

before Town Meeting for adoption”. The Committee received funding from the Town and a $20,000 grant from the State of Maine. All authorized Committee funds were expended on studies necessary to evaluate the land and water limitations of the property. All the studies conducted and related funding were approved by the Board of Selectmen. All studies, as well as the “Existing Conditions Plan”, have been completed, approved by the Committee, submitted to the Board of Selectmen, and presented to the public in a meeting on June 27, 2016. (For more detail, please refer to the attached June 27, 2016 presentation).

At its March 9, 2016 meeting, the Board of Selectmen reduced the scope of the Sunset Committee’s charge without prior consultation with the Committee. The Board instructed the Sunset Committee to conduct a community survey and submit a final report without a long range plan or further studies. At the June 27th public meeting the Sunset Committee asked for suggestions for the best use of the property. The Committee hoped to use this information to craft a public survey. Unfortunately, in reviewing the results the Committee quickly realized that the public needs more information in order to provide an informed response to a survey. In particular, the public needs to know the estimated cost of developing the Sunset property into a town landing vs. the cost of repairs and development at the Stone Wharf.

Stone Wharf Study

The Sunset Committee is aware that the Town has been awarded a $20,000 grant from Maine Coastal Program to complete a Harbor Master Plan for the Stone Wharf. The Selectmen have voted to provide a $10,000 match. The project summary in the grant application was: “The Town of Chebeague Island, in partnership with the Chebeague Transportation Company, proposes to complete conceptual design, engineering, and a management plan that studies the best uses of and makes improvements to the municipal Stone Pier. Our goal is to look at the entire footprint of the pier and think about future needs for Chebeague Transportation Company, Commercial Fishing, Recreational Boating, Parking, Public Safety and Sea Level Rise. It will encompass all future needs and possible environmental issues”. The grant application referenced the work of the Sunset Committee as follows. The Town has almost completed the process of evaluating whether it might be more cost-effective a move to an alternative landing site rather than trying to expand and rebuild the current facility at the Stone Pier. In 2013 the town initiated a feasibility study to evaluate Sunset Landing as an alternative coastal access hub for the island. This study and the stone pier adaptation study will be completed in a few months and will be used to determine if a new formal public access pier is feasible at this site or if the Stone Pier will remain the primary ferry and waterfront access for the island.

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This representation is inaccurate.

The Committee was never asked to evaluate whether it might be more cost-effective to move to an alternative site.

The Sunset Committee’s charge was develop a “best use” long range plan – not focus on Sunset Landing as an alternative coastal access hub for the island.

The Committee has held the position for some time that the Board of Selectmen need to authorize the funds for a town landing cost study at Sunset vs. the Stone Wharf in order for the public to make an informed decision. A town landing study at Sunset must be completed in order to allow the public to compare the costs of developing Sunset to the cost of improving the Stone Wharf. The Town has failed to act. The BOS has failed to authorize a study. (In fact, the BOS has refused to release the $8,000 match that was required as a condition of the $20,000 grant.) The citizens of the Town of Chebeague have no way to determine which alternative would be more cost effective without studies at both the Stone Wharf and Sunset.

Committee Position

At its 9/19/2016 of the Sunset Committee a quorum was present. The Committee members present voted: 1. The Maine Coastal Program grant application misrepresents the scope and purpose of the Sunset Committee. The original charge of the Sunset Committee was to present a long range plan for the property. This charge was modified by the Selectmen in early 2016. The Committee does not have the funding to create a feasibility study for a wharf and parking at Sunset that would allow the public to compare costs/benefits of developing Sunset vs. the Stone Wharf. 2. Without a valid cost/benefit comparison between the alternatives the Committee cannot create a survey that provides the necessary information for members of the public to make knowledgeable decisions. Since the grant application stated that the Town will have a cost comparison between the two sites, it is the responsibility of the Board of Selectmen to authorize and fund a study at Sunset. 3. The Committee will write a letter to the Board of Selectmen stating that we cannot create a survey because there is insufficient information to provide to survey recipients.

Request for Action The Sunset Committee appeals to the Board of Selectmen to immediately authorize and finance a study evaluating the Sunset property as an alternative town landing site for the Town of Chebeague Island as represented in the Shore and Harbor Grant Application to the Maine Coastal Program – including costs of both options. If no funds are currently available, we request that the Selectmen include a warrant article at Town Meeting to fund such a study and, in the interim authorize the Sunset Committee to research possible grants to help fund such a study. Only by actually “evaluating whether it might be more cost-effective a move to an alternative landing site rather than trying to expand and rebuild the current facility at the Stone Pier” can the community have the necessary information to make an informed decision regarding the future of the Sunset property and the Stone Wharf. We respectfully await your response.

Sincerely,

Mary Holt, Chair - Sunset Committee




1

MEMO

To: Board of Selectmen From: Marjorie E. Stratton, Town Administrator Date: November 16, 2016 Re: Sunset Committee First, I’d like to say that the intent of the 2017 Shore and Harbor Grant application for work at the Stone Wharf was in no way meant to undermine the work of the Sunset Committee. Since my arrival on Chebeague Island, I have heard concern about the Stone Wharf and its future. When Carol White offered to help me with the grant application, I welcomed the assistance. Again, it didn’t have anything to do with the Sunset Committee. If I have said or done anything to give a negative perception of the Sunset Committee work, I apologize. What follows is a brief history from my perspective which is more about funding than committee work. It is just one person’s perspective. The Sunset Committee was formed in September of 2013. When I arrived at the end of March 2015, I heard a lot of fatigue in the voices of the public, other committee members, and some members of the Board of Selectmen. At that point in time, the Town had expended $26,026.70. People generally said that they didn’t want to spend any more money and they didn’t understand the purpose of the committee. There were a lot of questions like, what are they doing? We have now expended $51,747.87, leaving a balance of $2,277.01. Here’s a breakdown of the sources of funding and the paid expenses:

INCOME EXPENSE

20,000 ME Coastal Program Grant 51,272.59 Milone & MacBroom 10,000 Paper Streets Reserve 370.50 Legal Fees

4,025 BOS Contingency FY14 104.78 Postage and Mailing 20,000 Planning Board Budget FY15

54,025 TOTAL INCOME 51,747.87 TOTAL EXPENSE Remaining Funds - $2,277

When I arrived, this project was well underway, but the bookkeeping for the financing was less than desirable. The financing of the committee had not been well documented. There was no budget line for the committee.





2

There have been some discussions and questions about so-called “grant matching” funds. I’ve reviewed the grant agreement and there is no matching funds requirement. There is an M&M document that suggests a town contribution of $8,000 to fund Phase 2 of the project. This document states the total Phase 2 budget as $28,000 and yet the contract signed for Phase 2 totals $40,000. I don’t completely understand this discrepancy. There were also discussions in February 2015 at a budget workshop about an $8,000 appropriation from grant matching funds to the Sunset Committee. I never found anything about it in official BOS minutes. I understand that the Sunset Committee was created as a result of recommendations in the Comprehensive Plan, but there has never been a direct appropriation from the legislative body of voters for the Sunset Committee. For that reason, if the Board of Selectmen intends to further fund the Sunset Committee, I would suggest putting an article in the next special or annual town meeting warrant. I believe there needs to be a clear proposal for voters of Chebeague Island to decide whether or not to continue funding the committee, whatever form that may take. There shouldn’t be any question about the directive. If more funding is proposed, the Board of Selectmen should be clear about the tasks. These are just my opinions. The decisions are up to the Board of Selectmen. I feel strongly that it is important for the voters to weigh in on any further funding at a special or annual town meeting.


To: Chebeague Island Board of Selectmen From: Sunset Committee Chair, Mary Holt Re: Status of Sunset Committee Date: November 16, 2016

This memo is to serve as follow-up to our October 13, 2016 memo to the Board of Selectmen and to clarify the activities of the Sunset Committee.

Background

The Board of Selectmen created the Sunset Committee on 9/13/2013 with the following task list.

a) Evaluate the Town property shown on the tax maps as Map 15 Lot 9 commonly known as Sunset Landing and develop a long range plan for the property that best serves the Chebeague community.

b) Develop a research plan in conjunction with the Board of Selectmen.

c) Hold public meetings to solicit input from the community.

d) Involve committees, organizations and other interested parties in all phases of the plan development and implementation.

e) Submit interim plans to the Capital Planning and Finance committee and the Board of Selectmen by its regular December meeting of each year for the purpose of raising and/or expending funds in the following fiscal year.

f) Submit the long range plan to the Board of Select who shall bring it before Town Meeting for adoption.

(Note: At its March 9, 2016 meeting, the Board of Selectmen reduced the scope of the Sunset Committee's charge without prior consultation with the Committee. The Board instructed the Sunset Committee to conduct a community survey and submit a final report without a long range plan or further studies.)

The first several months were extremely busy for the Sunset Committee. It met with an engineering firm, developed and mailed eight RFPs to prospective vendors, received proposals from five firms, attended presentations, and submitted its recommendation for a plan and vendor to the BoS. The BoS approved the research plan at their March 2014 meeting.

The project's first goal was to determine the property's limitations, if any, on various uses of the property. In order to make this determination, a number of studies of both the land and water needed to be conducted. The work was divided into three phases:

Research Plan

With the help of consultants, the Committee developed a research plan that would evaluate the site's potential. The BoS approved this plan.

Phase One: Conduct studies of the land. At the conclusion, hold a public meeting to report results • Boundary/Topographic Survey • Wetlands Delineation • Vernal Pool Assessment • Archeological Study

Phase Two: Conduct studies of the water and follow-up on Archeological study. At the conclusion hold a public meeting to report results

Wage

• Prehistoric Archeological Investigation • Eelgrass Survey • Bathymetric Survey • Wind and Wave Analysis

Phase Three: Solicit public input on best use of the property

Funding

Phase One Contract amount was $16,500 The Committee received funding for Phase One as follows: -$10,000 from Paper Streets Capital Fund (see 3/12/2014 BoS minutes)

The surveyor would combine a survey of the property with a paper streets survey. Unfortunately, the paper streets could not be fully surveyed because an abutting property owner refused access to his property. -$5,000 from the Selectmen's Contingency Fund (see 3/12/2014 BoS minutes) -$1,500 from Selectmen's Contingency Fund (see 2/26/2014 BoS minutes)

Phase Two Contract amount was $40,000 The Committee received funding for Phase Two as follows: -$20,000 appropriated at Town Meeting 6/7/2014 -$20,000 grant from Maine Coastal Program. This application required an $8,000 match which was not made.

Therefore the total contracted amount was $55,500. Marjorie reports that the Committee has expended $51,747.87 to date ($31,747.87 were town funds - $20,000 was a grant).

In summary, eight studies were conducted at an average cost of just under $6,500 each. The total cost also included several meetings with the vendor as well as two public meetings conducted by the vendor. It also included the development of an existing conditions plan.

All of these studies were needed in order to be confident that the site was suitable for a ferry landing or other types of development. Only when that question was answered could the Town pursue a cost/benefit study of developing the property into a landing site.

I am providing a copy of the Chebeague Island Sunset Landing Report dated January 31, 2016 from our consultant, Milone & MacBroom for your information. (This report was previously provided the Board of Selectmen and is posted on the Town's website). The conclusion of the report is that the property could be used for a landing site or other purposes.

Public Access to Committee Activities

• All Sunset Committee meetings were open to the public (the committee has met 35 times) • Minutes to Sunset Committee meetings were posted on Town's website • Presentation at 2014 Town Meeting when $20,000 in funding was unanimously approved • Study reports were posted on Town's website • Summary report from vendor was posted on Town's website • Two public meetings were held for the community reporting study results (one after each phase) • Periodic updates were given to the Board of Selectmen • The Board of Selectmen had a representative on the Committee • All studies, as well as the "Existing Conditions Plan were presented to the public in a meeting on June

27, 2016. (For more detail, please refer to the June 27, 2016 presentation previously provided to the Board of Selectmen).

2 Page

Request for Action

At the June 27th public meeting the Sunset Committee asked for suggestions for the best use of the property. The Committee hoped to use this information to craft a public survey. Unfortunately, in reviewing the results the Committee realized that the public needs more information in order to provide an informed response to a survey.

The Committee has held the position for some time that the Board of Selectmen needs to authorize the funds for a town landing cost study at Sunset vs. the Stone Wharf in order for the public to make an informed decision. The citizens of the Town of Chebeague have no way to determine which alternative would be more suitable without such studies. Bennett's Cove development should also be evaluated and factored into the analysis. The cost of a long term solution will be significant; the Town needs to invest the necessary effort up front to ensure the best long term decision is made for the Island.

As stated in our October 13, 2016 memo to the Board of Selectmen the Sunset Committee appeals to the Board of Selectmen to immediately authorize and finance a study evaluating the Sunset property as an alternative town landing site for the Town of Chebeague Island. The estimated cost of development of each site (Sunset and Stone Wharf) must be part of the analysis. If no funds are currently available, we request that the Selectmen include a warrant article at Town Meeting to fund such a study and, in the interim authorize the Sunset Committee to research possible grants to help with funding.

Only by actually "evaluating whether it might be more cost-effective a move to an alternative landing site rather than trying to expand and rebuild the current facility at the Stone Pier" can the community have the necessary data to make the best decision regarding the future of the Sunset property and the Stone Wharf.

Sincerely,

Mary Holt, Chair - Sunset Committee

3IPage

CHEBEAGUE ISLAND SUNSET LANDING REPORT 1-31-16

January 31, 2016

Ms. Mary Holt, Sunset Committee Chair


192 North Road


Re: Summary of Deliverables and Findings

Phase 1 and 2 — Sunset Landing Evaluation

MMI # 3593-02

Dear Ms. Holt:

In October 2014, Milone & MacBroom, Inc. (MMI) delivered the findings of the Phase 1

evaluation of the Sunset Landing property, which included a Boundary & Topographic survey, a

wetlands inventory, a vernal pool survey, soils analysis, and a review of paper streets. Since the

acceptance of that report, and following the award of a grant from the Maine Department of Agriculture, Conservation and Forestry under the Coastal Communities Program, we have

performed additional tasks to further evaluate the Sunset Landing property to help you with

future planning efforts. The following presents a summary of the work completed to date on

the project, an explanation of how the information can be used, and a recommendation on

next steps to fulfill the Committee's charge to determine the best and highest use of the

property.

Boundary Survey

Nadeau Land Surveys, Inc. has performed a standard boundary survey of the property, which

was reviewed and accepted by the Committee in October of 2014. They also performed a

topographic survey of the property to establish elevation contours at 1-foot contour interval

referenced to NAVD88 vertical datum. The boundary and topographic survey is an extremely

important tool for the planning of the property, since very little development could occur

without first knowing the extents of Town ownership and the slope of the land. The contour

mapping also allows for the establishment of zoning and flood protection boundaries that are

typically identified as either a height above a known datum (i.e. flood hazard zone) or a

horizontal distance from an established height (i.e. shoreland zoning). With boundary lines and

elevations clearly established, proper planning can be done to ensure that local, state and

federal laws are followed in respect to setbacks and other zoning requirements.

As part of the boundary survey work, the Surveyors researched several paper street surveys,

deeds and plans of record. In the surveyor's opinion, they found sufficient evidence to

establish the location of one paper street related to the Sunset Property, which was Elizabeth

Road. Elizabeth Road, as shown on the Boundary Survey, was located based on deed and plan

CHEBEAGUE ISLAND SUNSET LANDING REPORT 1-31-16 1

research as well as locating the existing edges of the travelled way and found monuments with

survey instrument. The field survey shows that the gravel travelled way is located within the

Elizabeth Road right of way from North Road to the angle point in the Elizabeth Road right of way. No travelled way was observed from the Elizabeth Road right of way from the angle point

to shore. Old Pier Road is depicted on the existing conditions plan, with deeded rights of way

referenced in Notes 15, 19, 21 and 22. This includes Book 7253, Page 104 in Note 21. The

information researched states that a right of way exists from North Road to the Sunset

Property, however there is not sufficient information to determine the exact location of that right-of-way from the angle point in Elizabeth Road to the property. We continue to

recommend that the Town consult with its attorney and work with Stewart to define and locate

"Old Pier Road" where it leaves the Elizabeth Road right-of-way and consider long term

maintenance responsibility of the right of way. We understand that the Town Board of

Selectmen are aware of the issue of access to the property, and that they are taking measures

to resolve the issue.

Additional Topographic Survey

As mentioned previously, the property was surveyed to produce contours at 1-foot interval to just beyond the boundary extents. It is important to have an understanding of the topography

beyond the boundary of the property for several reasons. Since the shoreline turns just beyond

the north property line, it is important to map the Highest Annual Tide Line to the north of the

property so that appropriate zoning boundaries can be established that impact the property. It

is also a good practice to have an understanding of drainage patterns and tributary watershed

area beyond the project boundary to appropriately plan for drainage concerns.

We have incorporated data from the Maine State Office of GIS that consists of contours at 2-

foot interval in the areas outside of the property boundary. The existing conditions survey

provided to the Town as part of the Phase 1 deliverables depicted the contours at 1-foot

interval, but we have modified the drawing so that only 2-foot contours are shown to be

consistent and avoid confusion between the information derived from multiple sources. Our experience has shown the Lidar topography to be quite accurate, and we feel it would be

appropriate for the intended use of preliminary project planning. We suggest that the area to

the North of the property should be field surveyed to establish the Highest Annual Tide

elevation prior to any detailed planning on the property if the zoning boundaries in that area

will play a significant role in project design or permitting. If the intended use of the property

does not rely on the ability to develop the northern part of the property, additional topographic

surveys will likely not be necessary.

Wetland Survey and Permitting

Wetlands were found to be present in two general locations on the property. In the southwest

corner, the wetlands are classified as forested wetlands, with inclusions of scrub-shrub

vegetation, and are not considered Wetlands of Special Significance as defined by the Maine


Department of Environmental Protection (MDEP). Some of the wetlands found in the second

area, in the northeast corner, are of similar nature. However, given the proximity of those

wetlands to be within the 250' shoreland zone, the MDEP will likely classify those as Wetlands

of Special Significance. A small area of wetlands in the northeast corner, draining from the

spring, are in a defined ditch that drains to the ocean. According to the report prepared by Jim

Logan of Albert Frick Associates, he cautions that the MDEP may classify a portion of this ditch

as a "tributary stream" as defined by MDEP Shoreland Zoning guidelines. If it is classified as

such, it may impose greater restrictions to any proposed activities that would require

disturbance within 75 feet when compared to the other forested wetland areas on the project

site.

The MDEP and U.S. Army Corps of Engineers (ACOE) have joint jurisdiction on the filling or

alteration of wetlands. If development of the parcel will require impact to any of the wetlands

identified on the property, it will be necessary to apply for permits from the ACOE. The MDEP

will require a permit if more than 4,300 square feet of forested wetlands will be disturbed, or

for any disturbance to Wetlands of Special Significance. These permits are not uncommon to land development projects. As long as appropriate measures are taken to avoid wetland

impact to the greatest extent that is practical, we would expect that compensation measures

(such as a payment to the in-lieu fee program) can be avoided if forested wetland impacts are

less than 15,000 square feet. Based on our experience, we do not see the presence of wetlands in the amount, nature and location found on the Sunset property to be a significant burden that

would restrict development of the property. We recommend getting the MDEP and ACOE

involved early in the design and planning process if wetland impacts are necessary.

Vernal Pool Survey

A vernal pool survey was conducted by Albert Frick Associates in the spring of 2014 and it was

determined that the property did not contain any vernal pools.

Soils Analysis

While conducting the wetland survey and vernal pool investigations, Albert Frick Associates

examined four (4) shallow hand-dug test pits near the center of the property. Test Pits 1, 3 and

4 met the minimum criteria for first-time wastewater disposal fields inside the shoreland zone,

while Test Pit 2 was found to be too shallow-to-bedrock. According to the Frick report,

sufficient area was observed and exists for a system that can handle considerable wastewater

flow, which he defined as up to 700 gallons per day. It will be necessary to conduct additional

field work to complete a full septic system design for the site, once the specific use and

associated wastewater needs of a project are determined by the Town. Septic fields can be

constructed below lawn areas, on slopes, and even under parking lots if the appropriate

consideration is given to the design and construction of the system. Based on our analysis of

the property, availability of suitable soils for a septic system is not likely to be a difficult

challenge.


Paper Streets

In a memorandum from Brann & Isaacson dated 12-30-2014, the Town's attorney advised on

the status of so called paper streets depicted in the "Sunset Beach 1907" plan and "Bayview

1916" plan. The opinion states that it is improbable that the Town's claim of public rights over

paper streets depicted on the "Sunset Beach 1907" plan have been extinguished, but that it is

less clear as to whether the "Bayview 1916" plan actually conveys any public rights over the

paper streets depicted thereon. It was noted that "The Town's claim of public rights is particularly strong with respect to Elizabeth Road, as that way is continuously referred to,

either by name or by reference, in all of the deeds after Chase".

Elizabeth Road is the only paper street depicted on the Existing Conditions Plan because there

was insufficient evidence of the other paper streets. If the Town wished to investigate the

other paper streets in an effort to try and determine their location, a significant amount of

additional survey field work and research would need to be completed. As an alternative to trying to determine the location and status of all paper streets, the Town may want to identify

the specific paper streets that serve a desired public interest, and work out a consent

agreement with the impacted property owners.

Historic Preservation Commission

There are several project scenarios which would require approval from the Maine Historic

Preservation Commission (MHPC). One of the most common instances is when a project

requires a General Permit from the ACOE for work in the coastal area, filling wetlands, crossing

a stream or other regulated activity, it is a requirement of the Corps that MHPC be provided an

opportunity to comment on the project and issue a letter of approval. It is possible that a

proposed development project on the Sunset Property would require an ACOE permit, so it was

prudent to notify the MHPC and begin the consultation process.

As part of the work completed under Phase 1, we contacted the MHPC to request an initial

screening of the project site for the presence of known historic or pre-historic sites in their

database. They identified two sites, a cellar hole and a shell midden, and notified us that they

would require further investigation of those two sites prior to authorizing any development

activity on the property. We contracted with Sarah Haugh, an archaeologist with Tetra Tech, to

consult with the MHPC and negotiate an acceptable scope of work that would provide some

answers to their questions.

Sarah completed her field work and research over the course of several weeks in the spring of

2015. Her findings are summarized in a report titled Archaeological Survey Report, Sunset Landing Project, Town of Chebeague Island, Cumberland County, Maine, December 2015. In

addition to the report, the archaeology investigation produced 853 artifacts that will be turned

over to the Town once properly cleaned and indexed.


The recommendations contained in the report are to avoid disturbance of the cellar holes that

were discovered, and that a 50-foot buffer should be maintained around the sites. In a

subsequent correspondence with Leith Smith from the MHPC office, they confirmed that the

50-foot buffer should be maintained and that the sites are eligible for listing on the National

Register of Historic Places under Criterion D for its potential to provide important information

on the historic settlement and use of Chebeague Island. The MHPC should be consulted for

any work that is proposed within the depicted 50-foot buffers.

Bathymetric Survey

A bathymetric survey was completed by the State as part of the Coastal Communities Program.

Although we had solicited proposals from consultants to perform this work, the State offered to

provide the information at no cost to the Town, so we accepted. After analyzing the data

provided to us, we were concerned about the accuracy and coverage area. The unprocessed

data had not been corrected for tidal height and the individual points were not time stamped,

so an average water level during the entire sampling period was used to partially correct the

data. Also, the equipment used to record the data produced an additional error of 0.2'. As a

result, the contours that were produced from the unprocessed data are only reliable within

0.5'. More significantly, the vessel used to collect the data could not navigate shallow waters,

so there is a gap in the data that is between 200 feet wide and 350 feet wide along the

shorefront. It will be important to get additional bathymetric data in this area if a project is

proposed that requires water access.

Wind & Wave Analysis

Roberge Associates performed an analysis of anticipated wind and wave conditions for the

Sunset Landing property. Since the information would be most relevant if the Town were to

develop the site with a pier, the analysis was generally tailored to that potential use. The

purpose of the study was to generate data that could be used in the future, and it was not

intended to be a determination of whether or not this particular site was the best location for a

pier. The information contained in the report can be used to determine if a structure can be

properly sited such that waves can be attenuated properly and a vessel land and launch under

anticipated winds. Design loads can also be determined from the waves described in the

report, and alternative sites could also be analyzed to determine if a better site exists.

Eel Grass Survey

Biologists from Normandeau Associates visited the site during the summer growing season of

2015. Utilizing scopes and GPS equipment, they mapped the limits of eel grass beds along the

shoreline of the Sunset property. Eel grass beds are prevalent on Chebeague Island and

impacts to eel grass beds are protected under State and Federal laws. The MDEP and ACOE will

require permits for any disturbance of eel grass beds, either directly (piles, cribs, bulkheads or

fill) or through indirect impacts due to shading or propeller turbulence.


The area where the old Sunset pier was located contains the narrowest strip of eel grass beds,

measuring less than 100 feet wide. Other areas along the shoreline have eel grass beds that are

over 250 feet wide. It will be important that any proposed activity that will impact an eel grass

bed be designed so that the impacts are the least amount that is practical. This includes

crossing at the shortest distance and locating any floating dock components beyond the extent

of the eel grass beds, rather than over them. It will be important to notify the ACOE and MDEP

early in the design process if any impact to eel grass beds is required.

Zoning

According to the Town of Chebeague Island Zoning Map and through consultation with the Code Enforcement Officer, it was determined that portions of the property are located within

three separate zoning districts.

The portion of the property located within 125' of the Highest Annual Tide elevation is zoned

Commercial Fisheries/Maritime Activities (CFMA). The CFMA zone is an important designation

for this property if the Town intends to pursue a water dependent use, since that zone allows

for a range of uses with the notable exclusion of one and two-family residential and

campgrounds. There is no required setback for water dependent uses.

The area that is within 250 feet of the Highest Annual Tide elevation and not in the CFMA zone

is classified as Limited Residential (LR) Zone. The LR Zone does not allow for commercial or

industrial uses.

The remaining property is located in the Island Residential (IR) zoning district, which allows a

broad range of residential, agricultural and uses accessory to commercial fishing. Other uses

are allowed by special exception. The required structure setbacks for parcels larger than 1.5

acres are relatively large at 55 feet in the front yard, 65 feet in the rear yard and 30 feet on the

side yard.

Municipal Zoning of the property is designated by the Town and can be changed following the

appropriate steps. The CFMA zone and LR zone are shoreland zoning designations and must

receive approval by the State if they are proposed to be modified. The Town could also explore

the option of a Contract Zone for the property if the Town's charter allows for the creation of

Contract Zones.

Summary

This report and the supporting documents are the culmination of two project phases that

worked towards the goal of identifying restrictions that would prohibit any certain type of development on the Sunset property. Although we identified conditions that are regulated at

the local, state and federal level, it is important to note that simply encountering these


conditions does not constitute a development restriction. Identifying the resource is the first

step in the process. The next task is to determine what the Town's desired use of the land is, so

that focused discussions can be had with the regulators that will have the ultimate decision on

activities within their jurisdiction. Based on our analysis, development of the site as a

community park or as a town wharf is possible. You can expect that the permitting process will

have a strong influence on certain design aspects of the Town's project, but as long as the Town

remains flexible and is willing to work with the regulatory agencies and abutting landowners I

expect that a wide range of uses are possible for this property.

Thank you for the continued opportunity to be a part of this exciting project, and please let me

know if you have any questions.

Sincerely,

Milone & MacBroom, Inc.

Dustin M. Roma, P.E.

Project Manager


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