board packet april 2012

STARK COUNTY DISTRICT LIBRARY CANTON, OH

BOARD OF TRUSTEES MEETING APRIL 24, 2012

Inspiring Ideas, Enriching Lives, Creating Community

Stark County District Library Board of TrusteesAgenda

April 24, 2012Main Library - James M. Conley Board Room

Canton, Ohio 5:00 p.m.

I. Public Comments Page

II. Board President Comments

III. Executive Session for Contract Negotiation Discussionand Human Resources Issues

IV. Main Library Friends Comments

V. Staff ReportsA. Executive Director Kent OliverB. Fiscal Officer Russ Humerickhouse

VI. Consent CalendarA. Minutes of March 20, 2012 Meeting 5B. March Financial Report 20C. March Gift Report 28D. Monthly Training Report 29E. Monthly Human Resources Report 30

VII. Building and Grounds Committee ReportA. Facilities Update 31B. Jackson Township Branch UpdateC. Sandy Valley Partnership Status

VIII. Human Resources Committee ReportA. Ratification of Bargaining Agreement Resolution 32B. Wage Increase for Supervisory, Exempt, Substitute, and 34 Shelving Employees ResolutionC. Executive Director Transition PlanD. Executive Director Search Firm Approval Resolution 36E. Interim Executive Director ResolutionF. Executive Director Wage Increase ResolutionG. Fiscal Officer Wage Increase ResolutionH. Deputy Fiscal Officer Wage Increase Resolution

IX. Finance and Audit Committee Report

X. Adjournment

Next Meeting May 22, 2012 at Main Library

Statistical Summary ‐ March 2012Stark County District Library, Ohio

Mar 2012Circulation

Mar 2012% of Total

Mar 2011Circulation

% Change2012‐2011

Mar 2012Year to Date

Mar 2011Year to Date

% Change2012‐2011

Main Library 61,309 19.49% 65,129 ‐5.87% 180,319 176,525 2.15%Mobile Services 66,672 21.20% 69,452 ‐4.00% 192,149 187,316 2.58%DeHoff Memorial 5,754 1.83% 5,524 4.16% 16,280 16,616 ‐2.02%East Canton 7,342 2.33% 7,839 ‐6.34% 22,158 22,128 0.14%Jackson Township 25,007 7.95% 28,084 ‐10.96% 72,070 76,525 ‐5.82%Lake Community 27,040 8.60% 30,828 ‐12.29% 81,166 83,638 ‐2.96%Madge Youtz 6,531 2.08% 8,217 ‐20.52% 21,744 23,476 ‐7.38%North 29,211 9.29% 30,832 ‐5.26% 86,312 83,310 3.60%Perry Sippo 23,176 7.37% 24,539 ‐5.55% 66,831 69,248 ‐3.49%Plain Community 14,751 4.69% 16,341 ‐9.73% 43,799 45,002 ‐2.67%Sandy Valley 13,824 4.40% 14,593 ‐5.27% 41,740 39,771 4.95%ECRC 1,180 0.38% 1,330 ‐11.28% 3,284 2,801 17.24%Online Renewals 27,220 8.65% 28,732 ‐5.26% 79,444 80,932 ‐1.84%Downloads 5,505 1.75% 1,287 327.74% 16,241 4,049 301.11%SCDL Total 314,522 100.00% 332,727 ‐5.47% 923,537 911,337 1.34%

Library VisitsMar 2012Visits

Mar 2011Visits

% Change2012‐2011

Mar 2012Circ per visit

Mar 2011Circ per visit

% Change2012‐2011

Main Library 35,379 34,950 1.23% 1.73 1.86 ‐7.01%DeHoff Memorial 5,118 3,266 56.69% 1.12 1.69 ‐33.52%East Canton 6,311 3,589 75.84% 1.16 2.18 ‐46.74%Jackson Township 12,824 14,429 ‐11.13% 1.95 1.95 0.19%Lake Community 11,554 13,538 ‐14.65% 2.34 2.28 2.77%Madge Youtz 4,694 5,054 ‐7.11% 1.39 1.63 ‐14.43%North 12,991 12,967 0.19% 2.25 2.38 ‐5.43%Perry Sippo 11,727 13,578 ‐13.63% 1.98 1.81 9.35%Plain Community 11,519 12,832 ‐10.23% 1.28 1.27 0.56%Sandy Valley 5,123 4,898 4.60% 2.70 2.98 ‐9.44%SCDL Total 117,239 119,099 ‐1.56% 2.68 2.79 ‐3.97%

Self Check UseAssisted

CirculationSelf‐checkCirculation

%Self‐check

Main Library 50,940 4,090 7.43% 152,903Jackson Township 16,610 5,930 26.31% 1,085 Lake Community 21,725 2,192 9.17%North 24,950 1,976 7.34%Perry Sippo 16,356 4,661 22.18%Plain Community 8,471 3,372 28.47%

Added this month

CirculationMonth Year to Date

Cardholders

Total Cardholders

1

Statistical Summary ‐ March 2012Stark County District Library, Ohio

Hours Open2012

Hours Open2011

Hours Open2012

Circ per hour2011

Circ per hour% Change2012‐2011

Main Library 288 293 213 222 ‐4.23%Mobile Services 528 552 126 126 0.36%DeHoff Memorial 163 212 35 26 35.48%East Canton 163 212 45 37 21.82%Jackson Township 284 277 88 101 ‐13.15%Lake Community 272 266 99 116 ‐14.22%Madge Youtz 163 212 40 39 3.37%North 272 277 107 111 ‐3.52%Perry Sippo 288 293 80 84 ‐3.91%Plain Community 321 327.5 46 50 ‐7.90%Sandy Valley 227 230 61 63 ‐4.02%ECRC 201 222 6 6 ‐2.01%SCDL Total 3,170 3,373.5 99.22 98.63 0.60%

2012 2011 % of Change 2012 2011 % of ChangeAdult Programs 95 68 39.71% 265 178 48.88%Teen Programs 96 93 3.23% 415 270 53.70%Children's Programs 680 737 ‐7.73% 1,908 1,862 2.47%Total Programs 871 898 ‐3.01% 2,588 2,310 12.03%

Adult Attendance 2,116 1,788 18.34% 5,321 3,891 36.75%Teen Attendance 1,650 2,369 ‐30.35% 9,625 6,920 39.09%Children's Attendance 14,375 14,509 ‐0.92% 40,922 36,206 13.03%Total Attendance 18,141 18,666 ‐2.81% 55,868 47,017 18.83%

2012 2011 % of Change 2012 2011 % of ChangeTotal Computer Use 24,958 31,516 ‐20.81% 74,190 87,096 ‐14.82%

SearchOhio Borrowed 2,430 1,935 25.58% 7,082 5,679 24.71%SearchOhio Loaned 3,328 4,462 ‐25.41% 10,407 12,793 ‐18.65%

ILL Borrowed 194 266 ‐27.07% 502 671 ‐25.19%ILL Loaned 861 930 ‐7.42% 2,420 2,352 2.89%

Volunteer hours 144.15 133.25 8.18% 367 546 ‐32.74%

ProgrammingMonth Year‐to‐Date

Misc.Month Year‐to‐Date

2

Statistical Overview ‐ March 2012Stark County District Library, Ohio

200000

250000

300000

350000

400000

Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar

Circulation

Year to Date911,337 2011923,537 2012

March332,727 2011314,522 2012

‐5.47 %

140000

Library Visits

20000

25000

30000

35000


Computer Use

Year to Date87,096 201174,190 2012

March31,516 201124,958 2012

‐20.81 %

80000

100000

120000


Year to Date316,156 2011333,675 2012

March119,099 2011117,239 2012

‐1.56 %

24 Month Trend Graph April 2010 ‐March 2011 April 2011 ‐March 2012

600

900

1200

1500

1800


New Cardholders

Year to Date2,484 20113,392 2012

March947 2011

1,085 2012

14.57%

3

Statistical Overview ‐ March 2012Stark County District Library, Ohio

Website Visits ‐ Total

100

600

1100


Programs

Year to Date2,310 20112,588 2012

March898 2011871 2012

‐3.01 %

2000

12000

22000

32000


Program Attendance

Year to Date47,017 201155,868 2012

March18,666 201118,141 2012

‐2.81 %

30000

35000

40000

45000

50000


Year to Date122,041 2011134,719 2012

March42,769 201145,068 2012

5.38 %

24 Month Trend Graph April 2010 ‐March 2011 April 2011 ‐March 2012

4

Board Minutes – March 20, 2012

Page 1 of 15

Stark County District Library

Board of Trustees

Minutes

March 20, 2012

The Board of Trustees of the Stark County District Library met in regular session on Tuesday,

March 20, 2012 at the DeHoff Branch. In attendance were board members Steven Pittman, Susan

Rodgers, John Mroczkowski, Ray Griffiths and Shawn O’Brien. Also in attendance were library

employees Executive Director Kent Oliver and Fiscal Officer Russ Humerickhouse.

Absent were Beth Borda and Bert Nero.

The meeting was called to order at 5:00 p.m. by Board President Steven Pittman

Guests included ten library employees and one representative from The Canton Repository.

PUBLIC COMMENT

None

BOARD PRESIDENT COMMENTS

Board President Steven Pittman requested the agenda be amended to add under Finance

and Audit Committee a resolution for the levy; and add an Executive Session at the

beginning of the meeting.

Motion by John Mroczkowski to enter into Executive Session for personnel matters, Ray

Griffiths seconded the motion, roll call as follows: John Mroczkowski – yes, Ray Griffiths – yes,

Shawn O’Brien – yes, Steven Pittman – yes

Susan Rodgers was in attendance at 5:10 p.m. for the executive session.

Motion by Shawn O’Brien to enter back into regular session at 5:20 p.m., John Mroczkowski

seconded the motion, roll call as follows: John Mroczkowski – yes, Shawn O’Brien – yes, Ray

Griffiths – yes, Susan Rodgers – yes, Steven Pittman – yes.

BOARD PRESIDENT COMMENTS (CONTINUED)

Board President Steven Pittman continued the regular meeting stating the Board has received a letter

of resignation from Director Kent Oliver, who has accepted another Director position. Mr. Pittman

expressed his regret over Mr. Oliver’s resignation, stating it will be a tremendous loss for the Stark

County District Library and community.

5


Page 2 of 15

Motion by John Mroczkowski to accept the resignation of Director Kent Oliver,

Susan Rodgers seconded the motion; all voting yes.

EXECUTIVE DIRECTOR’S REPORT

None

FISCAL OFFICER’S REPORT

Fiscal Officer Russell Humerickhouse reported the results of the 14 library levies on the

March 2012 ballot.

DEHOFF BRANCH MANAGER

DeHoff Branch Manager Linda Bennett reported on several programs and recent

activities at the branch, including a Freedom Quilt displayed for Black History Month.

LITERACY AND EVENTS COORDINATOR

Literacy and Events Coordinator Marianna DiGiacomo showed board members the ‘OH

Baby Kits’ that are being distributed to families in support of early literacy skills.

Canton City Schools Summer School Program at the Main Library will focus on teaching

science through sound and music.

Ms. DiGiacomo said the library is planning customer awareness programs during

National Library Week from April 8 – 14.

On April 12th

, the library is hosting an Arabian Nights Dinner at the Desert Inn.

Donations will support the Stark County District Library Foundation.

CONSENT CALENDAR

Minutes of the February 21, 2012 Regular Meeting were presented to the Board.

Minutes of the March 6, 2012 Special Meeting were presented to the Board.

Financial Report for February 2012 was presented to the Board.

Resolution 2012-18

February 2012 Gift Report

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept

the gifts and honorariums to be used as designated by the donors.

DONOR AMOUNT DESIGNATION

UFCW Local 880 $50.00 Restricted: for Use of Meeting Room

Various Library Staff 100.00 Restricted: Memory of Charlotte Muzzy,

Mother of Bill Muzzy

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Page 3 of 15

Russell and Rebecca Moser 50.00 Restricted: North Branch – Memory of Eva

Mae Mather

OCIP/David Krantz 150.00 Restricted: North Branch – for Use of

Meeting Room

Genealogy Customers 50.10 Restricted: Genealogy Department

College Club of Canton 25.00 Restricted: Honorarium for Program by

Vicki Muzzy

Larry McKee 50.00 Restricted: North Branch – Memory of Eva

Mae Mather

Peter and Susan Benham 40.00 Restricted: Jackson Branch – Memory of

Linda Smith

MONTHLY TOTAL $515.10

YEAR TO DATE TOTAL $962.10

MONTHLY TRAINING REPORT

Name: Angela Keating 2/22/12

Conference: Problem Solving for Executive Assistants Canton, OH

Total $202.77 Kent State University Stark Campus

Name: Marianna DiGiacomo 2/24/12

Conference: Ohio Ready to Read Task Force Meeting Columbus, OH

Total $132.98 Ohio Ready to Read

Name: Linda Dahl 2/24/12

Conference: OCLC Webscale Independence, OH

Total $67.99 OCLC

Name: Linda Smik 2/29/12

Conference: Collaborative Creativity: Teaming Up to be More Creative Medina, OH

Total $86.40 NEO-RLS

Name: Dee Rondinella 2/29/12

Conference: 10 Ideas for Using Mobile Devices Offline Canton, OH Webinar

Total $0.00 Simple K-12 Team

Name: Mike Barni 3/8/12

Conference: Safety Council Luncheon Topic: Return to Work Programs Canton, OH

Total Season Pass Stark County Safety Council

Name: Dorothea Richards 3/8/12

Conference: Serials for Beginners: Check-in & Claiming Canton, OH

Total $200.00 Innovative Interfaces, Inc

7


Page 4 of 15

Name: Kent Oliver 3/22/12

Conference: CEO Safety Council Breakfast Canton, OH

Total $20.00 Stark County Safety Council

Name: Lisa Szeles 4/3/12

Conference:

Mastering Uncomfortable Conversations with Employees, Co-

Workers & Bosses Canton, OH Webinar

Total $40.00 NEO-RLS

March $750.14

MONTHY HUMAN RESOURCES REPORT

APPOINTMENTS

03/22/12 Rose Marie Green, Children’s Librarian, Youth Services, full time, 80 hours

biweekly.

DEPARTMENT/AGENCY/STATUS CHANGES

02/13/12 Debra Weisel, Driver, Mobile Services - Main, part time, from 25 hours to 13 hours

biweekly.

02/13/12 Jeffrey Kennedy, from Substitute Driver to Driver, Mobile Services – Main, hours as

worked to part time, 13 hours biweekly.

02/13/12 Susan Sampson, Library Specialist assigned 1st Assistant, Madge Youtz, full time,

80 hours biweekly.

02/27/12 Aiesha Collins, from Library Specialist, Youth Services – Main to Library Associate,

Circulation Services – Main, full time, 80 hours biweekly.

02/27/12 Sheila Heard, Library Assistant, DeHoff Memorial Branch, part time to full time,

from 48 hours to 80 hours biweekly.

02/27/12 Dominic Caruso, Library Associate, Public Information – Main, part time to full

time, from 50 hours to 80 hours biweekly.

02/27/12 Paula Schillig, Library Associate assigned 1st Assistant, North Branch, full time,

80 hours biweekly.

03/12/12 Raymond Ritchey, from Skilled Maintenance, Maintenance – Main to Driver,

Mobile Services – Main, full time, 80 hours biweekly.

RESIGNATIONS/RETIREMENTS/TERMINATIONS

03/02/12 David Lamm, IT Technician, Information Technology - Main, full time.

03/09/12 Carrie Milkanin, Shelver, Circulation Services – Main, part time.

03/31/12 Linda Richeson, Interlibrary Loan Specialist – Main, part time, retirement

8


Page 5 of 15

Motion by John Mroczkowski to approve the consent calendar, Shawn O’Brien seconded the

motion; all voting yes.

BUILDING AND GROUNDS COMMITTEE REPORT

Patty Marsh reported to the Board that the waterproofing project is complete at North

Branch.

Mr. Oliver said a steering committee for the Jackson Building Project met and is moving

forward.

HUMAN RESOURCES COMMITTEE REPORT

None

FINANCE AND AUDIT COMMITTEE REPORT

Mr. Humerickhouse said the Finance and Audit Committee met on March 6th

to review

the 2012 Permanent Budget.

He introduced the amended resolution that is necessary to correct/comply with technical

language for the levy renewal and increase.

Amended Resolution 2012-19

Declaring it Necessary to Levy a Renewal and an Increase Tax Levy

WHEREAS, this amendment is necessary to correct/comply with technical language which has

been brought to the Board of Trustees attention by legal counsel:

BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County Library District

that the Executive Director be authorized to direct legal counsel to prepare a resolution and ballot

language for a renewal of 1.0 mills and an increase of 0.7 mills to constitute a 1.7 mills tax levy

for a period of 8 years to the voters in the Stark County Library District service area as defined

by the State Library of Ohio.

Shawn O’Brien moved the adoption of Amended Resolution 2012-19

John Mroczkowski seconded the motion

Roll call vote:

Susan Rodgers Yes

John Mroczkowski Yes

Ray Griffiths Yes

Shawn O’Brien Yes

Steven Pittman Yes

9


Page 6 of 15

Mr. Humerickhouse introduced the Amended Resolution to certify to the Stark County

Commissioners.

Amended Resolution 2012-17

Declaring it Necessary to Levy a Renewal and an Increase Tax Levy

The Board of Library Trustees of the Stark County Library District met in regular session on

March 20, 2012 commencing at 5:00 p.m., in the Meeting Room at the DeHoff Memorial Branch

Library, Canton, Ohio with the following members present:

Susan Rodgers John Mroczkowski Ray Griffiths

Shawn O’Brien Steven Pittman

The President advised the Board that the notice requirements of Section 121.22 of the

Revised Code and the implementing rules adopted by the Board pursuant thereto were complied

with for the meeting.

Susan Rodgers moved the adoption of the following Resolution:

AMENDED RESOLUTION NO. 2012-17

A RESOLUTION DECLARING IT NECESSARY TO LEVY A RENEWAL

OF 1.0 MILLS AND AN INCREASE OF 0.7 MILLS TO CONSTITUTE A

1.7 MILLS TAX LEVY BEGINNING WITH THE TAX LIST AND

DUPLICATE FOR TAX YEAR 2012, THE PROCEEDS OF WHICH LEVY

WOULD BE AVAILABLE IN CALENDAR YEAR 2013 AND

REQUESTING THE STARK COUNTY COMMISSIONERS TO

APPROVE THIS RESOLUTION AND PROCEED WITH ALL THINGS

NECESSARY TO ACCOMPLISH ITS PURPOSE.

WHEREAS, this Board is charged with the title, custody, control and maintenance of a

county library district known as the “Stark County Library District”; and

WHEREAS, the Stark County Library District is more specifically described to include

the territories of the following school districts or portions thereof: Canton City School District,

the Canton Local School District, the Jackson Local School District, the Lake Local School

District, the Plain Local School District and the Osnaburg Local School District, all of the

territory of the Fairless Local School District except those portions located in the Villages of

Brewster and Navarre and the County of Tuscarawas, all of the territory of the Perry Local

School District except that portion located in the Village of Navarre and all of the territory

10


Page 7 of 15

located in Stark County of the Southeast Local School District, the Tuscarawas Valley Local

School District, the Sandy Valley Local School District and the Tuslaw Local School District;

and

WHEREAS, upon investigation and consideration, the Board has determined that the

amount of taxes which may be raised within the ten mill limitation in and for Stark County, Ohio

for an eight (8) year period will be insufficient to provide an adequate amount for the necessary

requirements of the District; and

WHEREAS, by reason thereof, the Board of Trustees of the Stark County Library

District has determined that it will be necessary to levy a renewal of 1.0 mills and an increase of

0.7 mills to constitute a 1.7 mills tax levy for the purpose of current expenses of the District

which amounts to seventeen cents (17¢) for each one hundred dollars ($100.00) of valuation for

eight (8) years, beginning with tax year 2012; and

WHEREAS, by reason of the facts set forth above, this Board has determined that it

should, and hereby does submit to the Board of Stark County Commissioners a request that they

submit to the electors of Stark County at the General Election to be held November 6, 2012, the

question of levying a renewal of 1.0 mills and an increase of 0.7 mills to constitute a 1.7 mills tax

levy for the purpose of current expenses of the District, which amounts to seventeen cents (17¢)

for each one hundred dollars ($100.00) of valuation, for eight (8) years, beginning in tax year

2012.

NOW, THEREFORE, BE IT RESOLVED by the Board of Library Trustees of Stark County

Library District, State of Ohio, that this resolution be certified to the Board of Stark County

Commissioners and to proceed with all things necessary in order to accomplish the purpose of

this resolution.

It is hereby found and determined that all formal actions of this Board and any of its

committees concerning and relating to the adoption of this Resolution were adopted in an open

meeting of this Board or committees, and that all deliberations of this Board and of any of its

committees that resulted in those formal actions were in meetings open to the public, all in

compliance with the law.

This Resolution shall be in full force and effect from and immediately upon its adoption.

Ray Griffiths seconded the motion.

Upon roll call on the adoption of the above resolution, the vote was as follows:

11


Page 8 of 15

Susan Rodgers Yes

John Mroczkowski Yes

Ray Griffiths Yes

Shawn O’Brien Yes

Steven Pittman Yes

Mr. Humerickhouse presented the 2012 Permanent Budget and stated that the Board’s

Finance and Audit Committee has reviewed and endorsed the budget.

Resolution 2012-20

Permanent Budget for Year 2012

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees, that to

provide for the current expenses and other expenditures of said Board of Trustees, during the

fiscal year, ending December 31, 2012, and the following sums be and the same are hereby set

aside and appropriated for the several purposes for which expenditures are to be made for and

during said fiscal year, as follows:

2011 Final Permanent

Budget

2011 Actual Expenses &

Encumbrances

2012 Permanent

Budget

GENERAL FUND 101

1000 SALARIES AND BENEFITS SALARIES AND LEAVE BENEFITS $6,152,755.00

$5,921,363.06

$6,159,175.00

RETIREMENT BENEFITS

911,615.00

882,821.94

935,771.00

INSURANCE BENEFITS

1,494,270.00

1,417,056.28

1,623,424.00

OTHER EMPLOYEE BENEFITS 16,500.00

12,547.39

16,500.00

12


Page 9 of 15

TOTAL SALARIES AND BENEFITS 8,575,140.00

8,233,788.67

8,734,870.00

% OF TOTAL GENERAL FUND 101 66.40%

69.48%

68.89%

2000 SUPPLIES GENERAL ADMINISTRATIVE SUPPLIES 153,460.00

143,263.71

146,180.00

PROP. MAINT./REPAIRS, SUPPLIES & PARTS 52,540.00

49,863.66

52,250.00

MOTOR VEHICLE FUEL,SUPPLIES & PARTS 31,500.00

34,454.64

36,800.00

SUPPLIES PURCHASED FOR RESALE 11,500.00

6,216.45

12,400.00

OTHER SUPPLIES

0.00

0.00

0.00

TOTAL SUPPLIES

249,000.00

233,798.46

247,630.00


1.97%

1.95%

3000 PURCHASED AND CONTRACTED SVS.

TRAVEL & MEETING EXPENSES 42,000.00

40,569.14

47,485.00

COMMUNICATIONS, PRINTING & PUBLICITY 235,000.00

232,208.25

332,487.00

PROPERTY MAINT., REPAIR & SECURITY SVS. 900,615.00

874,429.73

803,175.00

INSURANCE

45,000.00

39,408.00

44,700.00

RENTS / LEASES

75,000.00

85,872.80

91,490.00

UTILITIES

269,535.00

288,662.92

275,000.00

PROFESSIONAL SERVICES

200,850.00

176,779.09

190,000.00

LIBRARY MATERIALS CONTROL SVS. 74,000.00

58,351.00

59,320.00

OTHER CONTRACTS & PURCHASED SVS. 20,000.00

9,856.76

11,125.00

TOTAL PURCHASED AND CONTRACTED SVS. 1,862,000.00

1,806,137.69

1,854,782.00


15.24%

14.63%

4000 LIBRARY MATLS. AND INFORMATION

BOOKS & PAMPHLETS

689,697.09

709,678.34

747,462.60

PERIODICALS

124,240.66

99,232.22

116,000.00

AUDIOVISUAL MATERIALS

395,858.78

400,785.97

480,237.40

COMPUTER SVS. & INFORMATION 76,154.20

75,058.81

98,000.00

INTER-LIBRARY LOAN FEES 150.00

100.00

300.00

LIBRARY MATERIAL REPAIRS/RESTORATION 1,294.27

1,294.27

1,500.00

LIBRARY MATERIALS-ALL OTHER 4,105.00

4,082.17

6,500.00

TOTAL LIBRARY MATLS. AND INFORMATION 1,291,500.00

1,290,231.78

1,450,000.00


10.89%

11.44%

5000 CAPITAL OUTLAY LAND

0.00

0.00

0.00

LAND IMPROVEMENTS

0.00

0.00

0.00

BLDG. IMPROVEMENTS

362,403.00

17,059.80

6,000.00

BUILDINGS

0.00

0.00

0.00

FURNITURE AND EQUIPMENT 225,000.00

226,962.51

237,776.00

MOTOR VEHICLES

0.00

0.00

0.00

TOTAL CAPITAL OUTLAY

587,403.00

244,022.31

243,776.00


2.06%

1.92%

7000 OTHER OBJECTS DUES AND MEMBERSHIPS

41,750.00

35,907.00

41,529.00

TAXES AND ASSESSMENTS 900.00

1,704.00

900.00

JUDGEMENTS & FINDINGS

0.00

0.00

0.00

REFUNDS AND REIMBURSEMENTS 5,800.00

4,578.23

6,000.00

OTHER MISC.EXPENSES

550.00

0.00

100.00

TOTAL OTHER OBJECTS

49,000.00

42,189.23

48,529.00


0.36%

0.38%

8000 CONTINGENCY CONTINGENCY

300,000.00

0.00

100,000.00

TOTAL CONTINGENCY

300,000.00

0.00

100,000.00


0.00%

0.79%

13


Page 10 of 15

TOTAL GENERAL FUND 101 $12,914,043.00

$11,850,168.14

$12,679,587.00


Budget


Encumbrances

2012 Permanent Budget

SPECIAL REVENUE FUNDS

2000 SUPPLIES

GENERAL ADMINISTRATIVE SUPPLIES-FUND 209

$13,789.00

$0.00

$27,577.00


1,000.00

0.00

0.00


30.00

0.00

30.00


2,500.00

2,384.74

4,918.86

TOTAL SUPPLIES

17,319.00

2,384.74

32,525.86

3000 PURCHASED & CONTRACTED SERVICES

PROP. MAINT., REPAIR, SECURITY SVCS-FUND 212

500.00

0.00

500.00

LIBRARY MATERIALS CONTROL SVS-FUND 217

0.00

0.00

0.00

TOTAL PURCHASED & CONTRACTED SERVICES

500.00

0.00

500.00

4000 LIBRARY MATLS. AND INFORMATION

BOOKS & PAMPHLETS-FUND 217

181.82

0.00

181.82


4,000.00

0.00

4,000.00


1,690.36

0.00

1,690.36


44,000.00

578.47

33,500.00


0.00

0.00

0.00


0.00

0.00

0.00

AUDIOVISUAL MATERIALS-FUND 219

0.00

0.00

0.00


21,000.00

8,683.95

11,500.00

LIBRARY MATERIALS-ALL OTHER-FUND 228

5,130.77

4,920.00

210.77

LIBRARY MATERIALS-ALL OTHER-FUND 229

0.00

0.00

0.00

TOTAL LIBRARY MATLS. AND INFORMATION

76,002.95

14,182.42

51,082.95

5000 CAPITAL OUTLAY FURNITURE AND EQUIPMENT-FUND 221

0.00

0.00

0.00

FURNITURE AND EQUIPMENT-FUND 224

11,293.99

0.00

22,181.63

FURNITURE AND EQUIPMENT-FUND 229

17,608.22

17,582.62

13,500.00

TOTAL CAPITAL OUTLAY

28,902.21

17,582.62

35,681.63

TOTAL SPECIAL REVENUE FUNDS

$122,724.16

$34,149.78

$119,790.44

PERMANENT FUNDS 801, 802 AND 803 4000 LIBRARY MATLS. AND INFORMATION


$9,172.17

$0.00

$9,500.00


2,550.09

1,074.96

2,900.00

PERIODICALS-FUND 801

0.00

0.00

0.00


3,750.00

845.00

4,500.00


5,920.75

0.00

5,920.75

TOTAL LIBRARY MATLS. AND INFORMATION

21,393.01

1,919.96

22,820.75

14


Page 11 of 15

TOTAL PERMANENT FUNDS 801, 802 AND 803

$21,393.01

$1,919.96

$22,820.75

BOND RETIREMENT FUND 301

3000 PURCHASED AND CONTRACTED SVS. PROFESSIONAL

SERVICES

$0.00

$0.00

$0.00

TOTAL PURCHASED AND CONTRACTED SVS.

0.00

0.00

0.00

9000 INTERFUND TRANSFERS

TRANSFERS OUT

0.00

0.00

0.00

TOTAL INTERFUND TRANSFERS

0.00

0.00

0.00

TOTAL BOND RETIREMENT FUND 301

$0.00

$0.00

$0.00

DEBT SERVICE FUND 302

6000 DEBT SERVICE

REDEMPTION OF PRINCIPAL

$0.00

$0.00

$0.00

INTEREST EXPENSE

0.00

0.00

0.00

TOTAL DEBT SERVICE

0.00

0.00

0.00

TOTAL DEBT SERVICE FUND 302

$0.00

$0.00

$0.00


Budget


Encumbrances

2012 Permanent Budget

CAPITAL FUND 401

5000 CAPITAL OUTLAY LAND IMPROVEMENTS

$10,000.00

$0.00

$10,000.00

BLDG. IMPROVEMENTS

225,000.00

0.00

725,000.00

BUILDINGS

460,786.95

0.00

460,264.47

FURNITURE AND EQUIPMENT

250,000.00

0.00

250,000.00

MOTOR VEHICLES

0.00

0.00

0.00 TOTAL CAPITAL OUTLAY

945,786.95

0.00

1,445,264.47

TOTAL CAPITAL FUND 401

$945,786.95

$0.00

$1,445,264.47

PERRY/SIPPO FUND 460

5000 CAPITAL OUTLAY

BLDG. IMPROVEMENTS

$0.00

$0.00

$0.00

BUILDINGS

0.00

0.00

0.00


0.00

0.00


0.00

0.00

0.00

TOTAL PERRY/SIPPO FUND 460

$0.00

$0.00

$0.00

PERMANENT IMPROVEMENT FUND 450

15


Page 12 of 15

3000 PURCHASED AND CONTRACTED SVS. PROFESSIONAL

SERVICES

$20,000.00

$7,850.00

$20,000.00

TOTAL PURCHASED AND CONTRACTED SVS.

20,000.00

7,850.00

20,000.00

5000 CAPITAL OUTLAY BLDG. IMPROVEMENTS

1,000.00

0.00

29,210.00


0.00

0.00


1,000.00

0.00

29,210.00

TOTAL PERMANENT IMPROVEMENT FUND 450

$21,000.00

$7,850.00

$49,210.00

GRAND TOTAL ALL FUNDS

$14,024,947.12

$11,894,087.88

$14,316,672.66

STARK COUNTY DISTRICT LIBRARY

ESTIMATED REVENUE BY

FUND

FISCAL YEAR 2012

101 209-229 401 & 450 801-803

ACCOUNT NUMBER/ GENERAL SPECIAL CAPITAL PERMANENT TOTAL ALL

SOURCE OF REVENUE FUND REVENUE PROJECTS FUNDS FUNDS

FUNDS FUNDS

1000 TAXES (PLF) $6,283,639.00 $0.00 $0.00 $0.00 $6,283,639.00

1200 TAXES PROPERTY

(LEVY) 4,727,071.00 0.00 0.00 0.00 4,727,071.00

1000 TAXES (REIMB. PER.

PROP.) 281,392.00 0.00 0.00 0.00 281,392.00

2000 GOVT. GRANTS (E-

RATE) 120,000.00 0.00 0.00 0.00 120,000.00

3000 PATRON FINES & FEES 235,000.00 0.00 0.00 0.00 235,000.00

4000 INVESTMENT INCOME 1,800.00 0.00 475.00 3,590.00 5,865.00

5000 SERVICE FEES 55,500.00 0.00 0.00 0.00 55,500.00

6000 DONATIONS 13,500.00 20,788.00 35,000.00 0.00 69,288.00

8000 MISCELLANEOUS 60,000.00 0.00 0.00 0.00 60,000.00

TOTAL EST. 2012 REVENUE 11,777,902.00 20,788.00 35,475.00 3,590.00 11,837,755.00

2011 CARRYOVER 901,685.00 106,785.58 1,459,474.47 19,447.95 2,487,393.00

ESTIMATED TRANSFERS

IN/OUT 0.00 0.00 0.00 0.00 0.00

ESTIMATED 2012 FUNDS $12,679,587.00 $127,573.58 $1,494,949.47 $23,037.95 $14,325,148.00

Motion by John Mroczkowski to approve the 2012 Permanent Budget Resolution, Susan

Rodgers seconded the motion, roll call as follows: John Mroczkowski – yes, Susan Rodgers –

yes, Ray Griffiths – yes, Shawn O’Brien – yes, Steven Pittman – yes.

16


Page 13 of 15

OLD BUSINESS

Patty Marsh introduced the Table of Charges Revision Resolution. It is reviewed

annually for additions or to make any changes reflecting market values.

Resolution 2012-21

Table of Charges

WHEREAS, the Stark County District Library Board of Trustees has always maintained a

commitment to providing our community with the widest possible access to information, and

WHEREAS, The library provides a variety of ways for customers and staff to record the

information obtained from various resources at a nominal cost,

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library

Board of Trustees that the Table of Charges Policy will be revised.

Table of Charges

Staff Customers

Collection Agency Fee (non-refundable) $10.00 $10.00

Damaged Book Pages $1.00 per page $1.00 per page

Discretionary Meeting Room Clean-

up/Damage Fee Minimum $25.00 Minimum $25.00

Earbuds $1.00 $1.00

Faxes (Local/Toll Free Numbers) $0.50 per page $0.50 per page

Faxes (Long Distance/International) $1.00 per page $1.00 per page

Innovation Center-non-profit organizations

No charge

Innovation Center business

4 hours or less-

$50

Innovation Center business

Over 4 hours-

$100

Kindergarten Readiness Pack piece

$5.00 each piece

Laminating $0.25 per foot n/a

Non Sufficient Funds Charge $20.00 $20.00

Overdue Fines (CD-ROMs, Videos, DVDs) n/a $0.50 per day

Overdue Fines (for items not listed above) n/a $0.10 per day

Overdue Fines - ILL (CD-ROMs, Videos)

DVDs)

n/a $0.50 per day

Overdue Fines - ILL (for items not listed

above)

n/a $0.10 per day

Overdue Fines - Search Ohio n/a $0.50 per day

Photocopies (Black & White) $0.05 per page $0.15 per page

17


Page 14 of 15

Photocopies (Color) $0.50 per page n/a

Print outs (Black & White) $0.05 per page $0.15 per page

Print outs (Color) $0.50 per page $0.50 per page

Processing Fee for Lost Materials (non-

refundable) $5.00 each item $5.00 each item

Replacement Barcode $1.00 each $1.00 each

Replacement Book on Tape/CD Cases $5.00 each $5.00 each

Replacement CD/CD-ROM Cases $1.00 each $1.00 each

Replacement DVD/Video Cases $1.00 each $1.00 each

Replacement Inserts for CDs/CD-ROMs $3.00 each $3.00 each

Replacement Library Card $1.00 each $1.00 each

Replacement Puppet Bags $1.00 each $1.00 each

Replacement Tape/CD Multi-sets $8.00 each $8.00 each

USB Flash Drives Up to $12.00 each Up to $12.00 each

Faxes – no charge for cover sheet

Genealogy – when information is mailed to patrons the charge is $0.25 per 8.5”x11” and $0.50 per

11”x17” page. Postage is added and then this total is rounded up to the next dollar.

Motion by Ray Griffiths to revise the Table of Charges Policy, John Mroczkowski seconded the

motion; all voting yes.

Jean McFarren introduced the resolution for the Meeting Room that clarifies information

on the Innovation Center.

Resolution 2012-22

Meeting Room Policy Revision

WHEREAS, the Stark County District Library Board of Trustees recognizes the value of

providing meeting rooms for public use, and

WHEREAS, the Board allows businesses, organizations and groups to use the public meeting

rooms on an equitable basis.

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library

Board of Trustees that the Meeting Room Policy will be revised.

18


Page 15 of 15

Motion by John Mroczkowski to approve the revisions to the Meeting Room Policy, Ray

Griffiths seconded the motion; all voting yes.

The Board agreed to change the April 17th

regular board meeting to April 24th

, and to

have the meeting at the Main Library.

The Board agreed to change the May 15th

regular board meeting to May 22nd

.

Motion by Shawn O’Brien to enter into executive session at 5:57 p.m., John Mroczkowski

seconded the motion, roll call as follows: John Mroczkowski – yes, Shawn O’Brien – yes, Susan

Rodgers – yes, Ray Griffiths – yes, Steven Pittman – yes.

Motion by John Mroczkowski to enter back into regular session at 6:20 p.m., Ray Griffiths

seconded the motion; all voting yes.

FINAL COMMENTS BY BOARD PRESIDENT

None

ADJOURNMENT

Motion by Steven Pittman to adjourn the meeting at 6:21 p.m.

NEXT BOARD MEETING

The next regular board meeting is scheduled for April 24th

at the Main Library.

19

STARK COUNTY DISTRICT LIBRARY PAGE 1REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR MARCH 2012

MARCH REVENUES

DESCRIPTION FUND 101 FUND 209 FUND 217 FUND 219 FUND 228 FUND 229 FUND 401 FUND 450 FUND 801 FUND 803 TOTALGENERAL PNC EARLY CHILD. IRELAND, SISTERS OF SCDL CAPITAL PERMANENT YOUTZ WISE

FOUNDATION RESOUCE CTN. MY IRELAND CHARITY FDN. FOUNDATION PROJECTS IMPROVEMENT TRUST TRUST

TAXES (PLF) $363,965.39 $363,965.39TAXES PROP. (LEVY) 130,808.39 130,808.39TAXES (REIMB. P.P.) 0.00 0.00GRANTS 0.00 0.00PATRON FINES & FEES 22,080.64 22,080.64INVESTMENT INCOME 97.19 42.45 414.59 257.29 811.52SERVICE FEES 3,764.86 3,764.86DONATIONS 1,142.60 1,142.60MISC. REV. & REIMB. 776.19 776.19OTHER 4,822.78 4,822.78SUB-TOTAL 527,458.04 0.00 0.00 0.00 0.00 0.00 42.45 0.00 414.59 257.29 528,172.37TRANSFERS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00TOTAL $527,458.04 $0.00 $0.00 $0.00 $0.00 $0.00 $42.45 $0.00 $414.59 $257.29 $528,172.37

MARCH EXPENSES

DESCRIPTION FUND 101 FUND 209 FUND 224 FUND 229 FUND 401 FUND 450 FUND 460 FUND 801 FUND 802 FUND 803 TOTALGENERAL PNC PERRY BRANCH SCDL CAPITAL PERMANENT CAPITAL FUND- YOUTZ MCDONALD WISE

FOUNDATION RECOVERY FOUNDATION PROJECTS IMPROVEMENT PERRY SIPPO TRUST TRUST TRUST

PAYROLL/BENEFITS $894,288.38 $894,288.38SUPPLIES 19,956.91 45.64 20,002.55PURCH. SERVICES 172,430.53 172,430.53LIBRARY MATERIALS 134,789.05 1,259.85 51.54 211.76 136,312.20CAPITAL OUTLAY 2,966.80 2,966.80OTHER EXPENSES 4,861.49 4,861.49TOTAL $1,229,293.16 $0.00 $1,259.85 $45.64 $0.00 $0.00 $0.00 $51.54 $0.00 $211.76 $1,230,861.95

ENCUMBRANCES $827,958.31 $2,000.00 $272.81 $0.00 $0.00 $950.00 $0.00 $17.76 $0.00 $115.96 $831,314.84

DISTRIBUTED TO BOARD OF TRUSTEES ON 4/24/12

REVEXPM12.XLS

20

STARK COUNTY DISTRICT LIBRARY Page 2MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS) 01/01/12 THRU 12/31/12 2012 REVENUE PER

AMENDED OFFICIAL YTD % OF REVENUE DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE YTD TOTAL CERTIFICATE ESTIMATED

1000 Taxes (PLF) $538,205.88 $629,527.50 $363,965.39 $1,531,698.77 $6,283,639.00 24.38%1200 Taxes Property (Levy) 0.00 1,700,948.29 130,808.39 1,831,756.68 4,748,889.00 38.57%1200 Taxes (Reimb. Per. Prop.) 0.00 0.00 0.00 0.00 281,392.00 0.00%2000 Grants 0.00 0.00 0.00 0.00 120,000.00 0.00%3000 Patron Fines & Fees 18,286.41 22,757.00 22,080.64 63,124.05 235,000.00 26.86%4000 Investment Income 103.11 104.16 811.52 1,018.79 5,865.00 17.37%5000 Service Fees 26.48 40.24 3,764.86 3,831.58 55,500.00 6.90%6000 Donations 447.00 515.10 1,142.60 2,104.70 69,288.00 3.04%

8100-8700 Misc. Rev. & Reimb. 0.00 2,024.99 776.19 2,801.18 25,000.00 11.20%8900 Other 4,359.34 4,466.17 4,822.78 13,648.29 35,000.00 39.00%

TOTAL $561,428.22 $2,360,383.45 $528,172.37 $0.00 $0.00 $0.00 $3,449,984.04 $11,859,573.00 29.09%

EXPENSES DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE YTD TOTAL1000 Payroll/Benefits $642,775.47 $694,207.07 $894,288.38 $2,231,270.922000 Supplies 10,189.22 16,410.34 20,002.55 46,602.113000 Purch.Services 123,833.14 130,760.56 172,430.53 427,024.234000 Library Materials 55,875.05 83,077.48 136,312.20 275,264.735000 Capital Outlay 3,073.42 11,771.00 2,966.80 17,811.22

7-8000 Other Expenses 4,380.64 312.69 4,861.49 9,554.82TOTAL $840,126.94 $936,539.14 $1,230,861.95 $0.00 $0.00 $0.00 3,007,528.03

PRIOR YEAR ENCUMBRANCES PAID IN 2012 (462,797.51)TOTAL CURRENT Y-T-D EXPENSES FOR 2012 $2,544,730.52

DISTRIBUTED TO THE BOARD OF TRUSTEES 4/24/12

REVEXP2012.XLS

21

STARK COUNTY DISTRICT LIBRARY PAGE 3CURRENT YEAR EXPENSES AND BUDGET COMPARISON FOR GENERAL FUND ONLYAT 3/31/12

2012 YTD 2012 YTD 2012EXPENSE ACCOUNT 2012 YTD YEAR 2011 YEAR 2011 CAPITAL, CURRENT YEAR GENERAL FUND

ACCOUNT # DESCRIPTION EXPENSES ENCUMBRANCES ENCUMBRANCES TRUSTS & OTHER EXPENSES TEMPORARYALL FUNDS PAID IN 2012 AT 3/31/2012 FUND EXPENSES GENERAL FUND APPROPRIATIONS

1000 Payroll/Benefits $2,231,270.92 $183,266.85 $64.11 $0.00 $2,048,004.07 $2,194,000.002000 Supplies 46,602.11 8,614.21 5,928.51 100.00 37,887.90 65,500.003000 Purch.Services 427,024.23 160,611.77 46,524.50 0.00 266,412.46 414,000.004000 Library Materials 275,264.73 91,595.04 22,208.18 1,993.04 181,676.65 196,750.005000 Capital Outlay 17,811.22 17,017.64 36,843.09 0.00 793.58 110,000.00

7-8000 Other Expenses 9,554.82 1,692.00 12.00 0.00 7,862.82 15,650.00TOTAL $3,007,528.03 $462,797.51 $111,580.39 $2,093.04 $2,542,637.48 $2,995,900.00

012BDGTG.XLS DISTRIBUTED TO BOARD OF TRUSTEES 4/24/12

22

STARK COUNTY DISTRICT LIBRARY Page 4CAPITAL, SPECIAL REVENUE, BOND RETIREMENT, DEBT SERVICE & PERMANENT FUNDSFINANCIAL STATEMENT AT 3/31/12

401 450 209 212 217 219 222 223 224 228 229 801 802 803CAPITAL PERMANENT PNC BLDG. & EARLY CHILD IRELAND, LONGABERGER NAN PERRY SISTERS SCDL YOUTZ MCDONALD WISE Y-T-D

PROJECTS IMPROV. FOUNDATION RENOV. RES. CENTER MY IRELAND FOUNDATION JOHNSTON RECOVERY OF CHTY. FDN. TRUST TRUST TRUST TOTAL

BAL. AT JAN.1, 2012 $1,445,264.47 $15,160.00 $13,789.00 $500.00 $211.82 $283.14 $4,000.00 $2,190.36 $69,687.96 $210.77 $20,399.86 $12,114.73 $5,920.75 $2,167.05 $1,591,899.91

2012 REVENUE: 93.28 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 414.59 0.00 257.29 765.16

TRANSFERS FROM GEN. FUND:

BOARD OF TRUSTEES

RESOLUTION 12-

2012 EXPENDITURES:

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (3,970.12) 0.00 (2,081.00) (439.32) 0.00 (799.92) (7,290.36)

2012 BOARD OF TRUSTEES

APPROPRIATION 12-

BAL. AT MARCH 31, 2012 $1,445,357.75 $15,160.00 $13,789.00 $500.00 $211.82 $283.14 $4,000.00 $2,190.36 $65,717.84 $210.77 $18,318.86 $12,090.00 $5,920.75 $1,624.42 $1,585,374.71

ENCUMBR. AT 3/31/12 $0.00 $950.00 $2,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $272.81 $0.00 $0.00 $17.76 $0.00 $115.96 $3,356.53

CAPTRST12.XLS DISTRIBUTED TO BOARD OF TRUSTEES ON 4/24/12

23

STARK COUNTY DISTRICT LIBRARY Page 5CASH STATEMENT AT MARCH 31, 2012

BALANCE @ 2/29/12 BALANCE @ 3/31/12 INCREASE/(DECREASE)OPERATING ACCOUNTSHUNTINGTON BANK-CHECKING ACCOUNT $866,151.19 $1,304,177.20 $438,026.01KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT 72,049.32 76,460.48 4,411.16

INVESTMENT ACCOUNTSSTAR OHIO-INVESTMENT ACCOUNT ( .06% @ 3/31/12 ) 849,927.86 849,970.31 42.45HUNTINGTON BANK-MONEY MARKET ACCOUNT ( .10% @ 3/31/12 ) 2,602,058.19 1,596,504.46 (1,005,553.73)

PETTY CASH FUNDS 75.00 75.00 0.00CASH DRAWER/CHANGE FUNDS 620.00 620.00 0.00SUB-TOTAL 4,390,881.56 3,827,807.45 (563,074.11)OUTSTANDING CHECKS (183,965.09) (323,580.56) (139,615.47)CASH BALANCE $4,206,916.47 $3,504,226.89 ($702,689.58)

CSHALL12.XLS DISTRIBUTED TO BOARD OF TRUSTEES 4/24/12

24

STARK COUNTY DISTRICT LIBRARY Page 6REAL ESTATE TAXES/LEVY FOR 2012

DATE REAL ESTATE REAL ESTATE ROLLBACK/ PAYMENT PER. PROP. GENERAL AUDITOR & ORC 5722 ELECTION ADVERTISING AMOUNT OFTAXES TAXES STATE OF IN LIEU/TIF TAX/ UTILITY/ PERSONAL/ TREASURER & 5723 EXPENSE & DELINQUENCY DEPOSIT

MANF. HOME OHIO ABATEMENT OTHER HB 66 REIMB. FEES HB 66 FEESPortage 3/23/12 $411.38 $7.01 ($6.12) $412.27

0.000.000.000.00

Stark 2/8/12 2,278.29 2,278.292/17/12 1,098,990.00 1,098,990.002/24/12 599,680.00 599,680.003/2/12 130,390.00 130,390.00

0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00

Carroll/Brown Twp. 0.000.000.000.000.00

Summit 0.000.000.000.000.000.00

Y-T-D at 3/31/12 $1,829,471.38 $0.00 $2,278.29 $0.00 $7.01 $0.00 ($6.12) $0.00 $0.00 $0.00 $1,831,750.56

Levy Taxes Received 2012 $1,831,756.68Collection and Election Expenses 2012 ($6.12)

Levy Taxes Received 2009 $5,403,147.00 Collected (Net) 1/1/12 thru 12/31/12 $1,831,750.56Collection and Election Expenses 2009 ($106,986.56)Collected (Net) 3/5/09 thru 12/31/09 $5,296,160.44

Levy Taxes Received 2010 $5,204,591.18 Collection and Election Expenses 2010 ($71,136.73)

Collected (Net) 1/1/10 thru 12/31/10 $5,133,454.45

Levy Taxes Received 2011 $5,064,445.50Collection and Election Expenses 2011 ($74,670.84)

Collected (Net) 1/1/11 thru 12/31/11 $4,989,774.66

RETAXBO12.XLS Distributed to Board of Trustees 4/24/12

25

STARK COUNTY DISTRICT LIBRARY Page 7SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICERTO BOARD OF LIBRARY TRUSTEES AT 3/31/12

SPECIAL 2010GENERAL REVENUE CAPITAL PERMANENT PERMANENT YEAR-TO-DATE YEAR-TO-DATE

FUND FUNDS PROJECTS IMPROVEMENT FUNDS TOTAL TOTALBALANCE AT JANUARY 1, 2012 $1,469,870.97 $111,272.91 $1,445,264.47 $15,160.00 $20,202.53 $3,061,770.88 $2,520,801.80REVENUE

1000 Taxes (PLF) 1,531,698.77 1,531,698.77 1,641,210.551200 Taxes Property (Levy) 1,831,756.68 1,831,756.68 1,360,168.011200 Taxes (Reimb. P. P.) 0.00 0.00 0.002000 Grants 0.00 0.00 0.003000 Patron Fines & Fees 63,124.05 63,124.05 61,456.394000 Investment Income 253.63 93.28 671.88 1,018.79 1,363.825000 Service Fees 3,831.58 3,831.58 6,543.496000 Donations 2,104.70 2,104.70 20,619.50

8100-8700 Misc. Rev. & Reimb. 2,801.18 2,801.18 5,696.288900 Other 13,648.29 13,648.29 10,341.61

TOTAL REVENUE Y-T-D 3,449,218.88 0.00 93.28 0.00 671.88 3,449,984.04 3,107,399.65

EXPENDITURES1000 Payroll/Benefits 2,231,270.92 2,231,270.92 2,177,803.022000 Supplies 46,502.11 46,502.11 65,609.583000 Purch.Services 427,024.23 427,024.23 331,630.334000 Library Materials 270,055.37 6,051.12 1,239.24 277,345.73 216,326.605000 Capital Outlay 15,830.22 15,830.22 20,397.02

7-8000 Other Expenses 9,554.82 9,554.82 6,192.52TOTAL EXPENDITURES Y-T-D 3,000,237.67 6,051.12 0.00 0.00 1,239.24 3,007,528.03 2,817,959.07

TRANSFERS (NET) 0.00 0.00 0.00 0.00 0.00 0.00

FISCAL OFFICER BALANCE AT MARCH 31, 2012 $1,918,852.18 $105,221.79 $1,445,357.75 $15,160.00 $19,635.17 $3,504,226.89 $2,810,242.38OUTSTANDING CHECKS 323,580.56 323,580.56TOTAL ACCOUNTED FOR AT 3/31/12 $2,242,432.74 $105,221.79 $1,445,357.75 $15,160.00 $19,635.17 $3,827,807.45

PETTY CASH AND CHANGE FUNDS $695.00HUNTINGTON BANK-CHECKING ACCOUNT 1,304,177.20KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT 76,460.48STAR OHIO-INVESTMENT ACCOUNT 849,970.31HUNTINGTON BANK-MONEY MARKET ACCOUNT 1,596,504.46TOTAL ACCOUNTED FOR AT 3/31/12 $3,827,807.45

BOTCTRE12.XLS DISTRIBUTED TO BOARD OF TRUSTEES 4/24/12

26

COUNTY CERTIFIED ESTIMATED FOR 2010 $6,289,251.30MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %10 January $545,451.13 8.68% $545,451.13 8.68%10 February $594,054.37 9.45% $1,139,505.50 18.13%10 March $369,543.05 5.88% $1,509,048.55 24.02%10 April $450,514.20 7.17% $1,959,562.75 31.19%10 May $727,260.47 11.57% $2,686,823.22 42.76%10 June $527,301.95 8.39% $3,214,125.17 51.15%10 July $585,107.11 9.31% $3,799,232.28 60.46%10 August $464,426.35 7.39% $4,263,658.63 67.85%10 September $482,965.48 7.69% $4,746,624.11 75.54%10 October $575,230.54 9.15% $5,321,854.65 84.69%10 November $531,813.90 8.46% $5,853,668.55 93.16%10 December $490,665.62 7.81% $6,344,334.17 100.97%

REVISED COUNTY CERTIFIED ESTIMATED FOR 2011 $6,678,554.46MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %11 January $576,215.48 9.17% $576,215.48 9.17%11 February $672,511.85 10.70% $1,248,727.33 19.87%11 March $392,483.22 6.25% $1,641,210.55 26.12%11 April $515,540.12 8.20% $2,156,750.67 34.32%11 May $838,938.80 13.35% $2,995,689.47 47.67%11 June $589,070.17 9.37% $3,584,759.64 57.05%11 July $704,018.28 11.20% $4,288,777.92 68.25%11 August $435,358.04 6.93% $4,724,135.96 75.18%11 September $453,067.04 7.21% $5,177,203.00 82.39%11 October $541,200.78 8.61% $5,718,403.78 91.00%11 November $499,728.19 7.95% $6,218,131.97 98.96%11 December $460,422.40 7.33% $6,678,554.37 106.28%

COUNTY CERTIFIED ESTIMATED FOR 2012 $6,283,639.00MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %12 January $538,205.88 8.57% $538,205.88 8.57%12 February $629,527.50 10.02% $1,167,733.38 18.58%12 March $363,965.39 5.79% $1,531,698.77 24.38%12 April $0.00 0.00% $0.00 0.00%12 May $0.00 0.00% $0.00 0.00%12 June $0.00 0.00% $0.00 0.00%12 July $0.00 0.00% $0.00 0.00%12 August $0.00 0.00% $0.00 0.00%12 September $0.00 0.00% $0.00 0.00%12 October $0.00 0.00% $0.00 0.00%12 November $0.00 0.00% $0.00 0.00%12 December $0.00 0.00% $0.00 0.00%

PLF2012.XLS

27

Resolution 2012-

March Gift Report

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to

accept the gifts and honorariums to be used as designated by the donors.

DONOR AMOUNT DESIGNATION

Perry Friends of Library $100.00 Restricted: to Sponsor 2012 National Library Week

Dehoff Friends of Library 50.00 Restricted: to Sponsor 2012 National Library Week

Betty Vernon 34.60 Restricted: Sandy Valley Branch – Memory of

George Van Pelt

Karen Toohey 50.00 Restricted: Perry Branch – Memory of Pauline

Horn

Jackson Friends of Libraty 100.00 Restricted: to Sponsor 2012 National Library Week

Jack and Carolyn Hunter 50.00 Restricted: Memory of Ned A. Khoury

Genealogy Customers 58.00 Restricted: Genealogy Department

Stark County Library FOL 500.00 Restricted: to Sponsor 2012 National Library Week

Sandy Valley FOL 100.00 Restricted: to Sponsor 2012 National Library Week

Michael & Christine Puffenbarger 10.00 Restricted: Memory of Ned A. Khoury

Edward & Olga Richardson 50.00 Restricted: North Branch

Karen Miller 40.00 Restricted: to Sponsor 2012 National Library Week

MONTHLY TOTAL $1,142.60

YEAR TO DATE TOTAL $2,104.70

28

Stark County District Library Staff Training Report April 24, 2012

Name: Jennifer Welsh 3/8/12Conference: OLC Membership Committee Meeting Columbus, OHTotal $0.00 Ohio Library Council

Name: Kent Oliver 3/13-16/12Conference: PLA Conference 2012 Philadelphia, PATotal $1,610.59 PLA

Name: Karen Miller & Suzette Burlingame 3/13-17/12Conference: PLA Conference 2012 Philadelphia, PATotal $2,233.68 PLA

Name: Kaitlin Stephens 3/20-24/12Conference: Computers in Libraries 2012 Washington, DCTotal $2,305.28 Info Today

Name:Kathy Adams, Rebecca Baldwin, Shelia Mawdsley, Beth Queen,

Carol Ann Shearer, & Lisa Barcich, Speaker 3/21/12

Conference: OLC Northeast Chapter Conference Kent, OHTotal $519.38 Ohio Library Council

Name: Russ Humerickhouse 3/22/12 and 3/23/12Conference: Center for Public Investment Management Training Columbus, OHTotal $350.02 OLC Library Accounting Division

Name: Jean McFarren & Suzette Burlingame 4/2/12Conference: Stark County Safety Council Awards Banquet Canton, OHTotal $70.00 Stark County Safety Council

Name: Beth Queen 4/2-26/2012Conference: Series Programming for the Elementary School Age Online CourseTotal $95.00 ALA/ALSC

Name: Jean McFarren 4/19/12Conference: Meet the Funders Akron, OHTotal $43.86 Association of Fundraising Professionals

Name: John Schuette 4/19/12Conference: Safety Council Luncheon topic: 2012 Health & Safety Fair Canton, OHTotal Season Pass Stark County Safety Council

Name: Tara Bulicz 4/24/12Conference: 2012 Ohio State Fund Workers' Compensation Seminar Series Canton, OHTotal $57.23 Frank Gates

Name: Jennifer Welsh, Speaker 4/26/12Conference: OLC North Chapter Conference Independence, OHTotal $0.00 Ohio Library Council

Name: Ann Wetmore, Marianna DiGiacomo & Rose Marie Green 4/30/12Conference: Every Child Ready to Read Parma, OHTotal $59.94 Cuyahoga Community Public Library

Name: Tara Bulicz 5/3/12 and 5/4/12Conference: Payroll in Focus Canton, OH

Total $173.87Hall of Fame Chapter of American Payroll Association

Name: Shelia Mawdsley & Julie Hoffman 5/8/12Conference: Adult Programming on a Shoestring NEO-RLSTotal $80.00 Webinar

April $7,598.85

29

Stark County District Library Monthly H R Report Distributed to the Board of Trustees

April 24, 2012

APPOINTMENTS

04/02/12 Brian Isaacs, Skilled Maintenance, Maintenance - Main, full time, 80 hours biweekly. 04/16/12 Megan Johnson, Branch Manager, Plain Community Branch, full time, 80 hours

biweekly.

DEPARTMENT/AGENCY/STATUS CHANGES

03/19/12 Karen Ball, from Substitute, Youth Services - Main to Acquisitions Associate,

Technical Services – Main, from hours as worked to 56 hours biweekly. 03/26/12 Joyce Swad, from Library Specialist, Youth Services – Main to Library Specialist,

Mobile Services – Main, full time to part time, from 80 hours to 48 hours biweekly. 04/02/12 Kathy Schaefer, from Senior Serials Librarian to Senior Reference Librarian,

Reference Services, full time, 80 hour biweekly. 04/09/12 Dani Gustavich, from Substitute to Library Specialist, Youth Services – Main, from

hours as worked to 80 hours biweekly.

RESIGNATIONS/RETIREMENTS/TERMINATIONS

04/30/12 David Allen, Acquisitions Associate, Technical Services – Main, full time, retirement

30

STARK COUNTY DISTRICT LIBRARY

FACILITIES UPDATE

April 24, 2012

MAIN LIBRARY

Business Office-

Status:

Prestier has built 2 walls in the Business Office. Tara Bulicz needs to hold confidential meetings

with staff when they are looking at changes to their benefits or employment. Prior to the walls her

space was open to anyone entering the Business Office

Main Library-

Status:

We have artwork from Developmental Disabilities placed around the first floor. We displayed their

artwork at about this time last year too.

We continue to fight problems with customers abusing the restrooms. It takes a great deal of the time

of security to police restrooms and time for maintenance to fix them. (intentionally overflowing

toilets for example) We have made what changes we can to help solve our problems but will

continue to monitor for products that will stop the customers from creating the problems.

Innovation Center-

Status:

This room was open for tour during the National Library Week open house on April 14th

. There will

be a Grand Opening for the business community and Stark County leaders. This event will take place

on Friday, May 4th

from 8-10 a.m.

JACKSON BRANCH

Status:

During this time of transition the building project has been put on hold. The committee has been

invited to take part in the levy campaign.

NORTH BRANCH

Status:

There has not been enough rain in the last month to really test the most recent waterproofing.

31


Board of Trustees

April 24, 2012

Resolution 2012-

Ratification of Bargaining Agreement

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to ratify the

tentative agreement between the Stark County District Library Board of Trustees and Service Employees

International Union, District 1199, WV/KY/OH, the Healthcare and Social Service Union for the period of April

1, 2012 through March 31, 2015.

32


Board of Trustees

April 24, 2012

Resolution Title: Wage Increase for Supervisory, Exempt, Substitute, and Shelving

Employees

History/Background/Discussion: In 2012, The Library and the Union entered into negotiation of a new labor agreement

that included wage increases for the library’s bargaining unit employees. The Executive

Director has reviewed the status of the 2012 budget with the Fiscal Officer and

determined that wage increases are affordable within the budget and appropriate for

supervisory, exempt, substitute, and shelving library employees effective with the pay

period beginning March 26, 2012.

Recommendation: That the Library Board of Trustees approves the following

resolution.

Draftor(s): Payroll and Benefits Coordinator Tara Bulicz

Person(s) Responsible for Implementation:

Executive Director Kent Oliver

Fiscal Officer Russ Humerickhouse

Interim Human Resources Consultant Linda Wilkins

Payroll and Benefits Coordinator Tara Bulicz

33

RESOLUTION 2012-

Wage Increase for Supervisory, Exempt, Substitute, and Shelving Employees

WHEREAS, The Library and the Union entered into negotiation of a new labor

agreement that included wage increases for the library’s bargaining unit employees, and

WHEREAS, The Executive Director has reviewed the status of the 2012 budget with the

Fiscal Officer and determined that wage increases are affordable within the budget and

appropriate for supervisory, exempt, substitute, and shelving library employees:

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District

Library Board of Trustees that a wage increase of two and one-half percent (2.5%) be

awarded to all supervisory, exempt, substitute, and shelving employees employed as of

April 23, 2012, effective with the pay period beginning March 26, 2012.

34


Board of Trustees

April 24, 2012

Resolution Title: Executive Director Search Firm Approval

History/Background/Discussion: The library’s Executive Director, Kenton Oliver, has

resigned effective May 9, 2012. The board’s Search Committee has determined that it is

appropriate to conduct a national search to identify candidates to fill this position. The

committee of Board President Steven Pittman, Vice-President Susan Rodgers and Trustee

John Mroczkowski reviewed proposals from several national search firms that specialize

in placing library professionals. Two of these firms were contacted and phone interviews

conducted. The library’s Executive Director, Kent Oliver, was included in this process.

The base cost of the two firms interviewed was $18,000. Additional expense could be

necessary involving advertising ($500 - $1,500), background checks ($250 - $350 per)

and travel expenses for candidates who are interviewed in Stark County. The search

period typically lasts 15 to 20 weeks.

The contract proposal by the firm being recommended has been reviewed and approved

by the library’s legal counsel.

Recommendation: That the Library Board of Trustees approves the following resolution

employing the firm of Bradbury Associates/Gossage Sager Associates

Draftor(s): Executive Director Kent Oliver

Person(s) Responsible for Implementation:

Executive Director Kent Oliver

Board President Steven Pittman

Development Manager Jean Duncan McFarren

35

RESOLUTION 2012-

Executive Director Search Firm Approval

WHEREAS, the Stark County District Library Board of Trustees has determined that it

is in the best interest of the Stark County District Library to conduct a national search to

fill the upcoming vacancy of the Library’s Executive Director, and

WHEREAS, a Board Search Committee has reviewed several proposals and conducted

interviews of firms providing such services,

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District

Library Board of Trustees that Bradbury Associates/Gossage Sager Associates be

employed to conduct the Library’s Executive Director Search at a base fee of $18,000.00

plus any reimbursable expenses for authorized advertising and final background checks.

36

board packet april 2012

Documents

executive session

main library james

monthly human resources

financial report

gift report

monthly training report

oh board of trustees

main library friends