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2012 Parade Village Student Club BoothRegistration Form

EVENT DESCRIPTION: An opportunity for interested student clubs to gather together, set up booths, display their creativity andcommunity spirit, fundraise for the causes they represent, and enhance the experience of thousands of spectators coming to see the Chino Hills Boat Parade.

EVENT TIME & PLACE:Friday, December 21, 2011 from 5:00 9:30 p.m. Ayala HS Clubs will be set up in the Ayala parking lot; Chino

Hills HS Clubs will be set up in the Chino Hills Library parking lot. Both parking lots are along the route wherespectators watch the parade.

REGISTRATION DEADLINE:This completed form (including Club Officer and Advisor signatures) must be submitted to a Key Club Officer by Friday, Dec. 14, 2012.

MANDATORY MEETING:Clubs who wish to participate need to send a club representative to the required orientation meeting[FRIDAY] , December 14TH, 2012 at [2:30PM] at [Rm173] . We will go over set up and other detailstogether at this meeting.

Name of Club:___________________________________ High School:_______________

Contact Person (Student):____________________________________________________

Phone:__________________ E-Mail__________________________

Please check all that apply and provide requested detail:[NOTE: The Key Club needs to balance the preferences of all participating clubs to ensure that collectively all the clubssell different items and/or have different activities. We request that clubs be flexible and abide by the decision of theKey Club regarding what you will be allowed to sell.]

SELLING FOOD: If your club is interested in selling a pre-packaged food item(s), please list theitems you would like to sell in priority order:1. ____________________ 3. ____________________2. ___________________ 4. ____________________

SELLING DRINKS: If your club is interested in selling a drink, please list the items you would liketo sell in priority order:1. ____________________ 3. ____________________2. ___________________ 4. ____________________

GAMES / ACTIVITIES: If your club is interested in hosting a game or activity, please describe

what you would like to do: _________________________________________________________ _________________________________________________________

I have read and agree that my Club will follow the Club Requirements & Responsibilities

_______________________________ _______________________Club Officer Signature Date

Club advisor signature below indicating s/he is aware of your clubs involvement.

________________________________ _______________________ Advisor Signature Date

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Club Requirements andResponsibilities Check List

EACH CLUB MUST PROVIDE THE FOLLOWING:1. Their own EZ-Up or other booth canopy; (Each booth must be covered.)

2. One or more tables for their booth; (Each booth must have at least one table.)

3. Signage at their booth identifying their club; (Clubs are encouraged to be creative with thesigns they attach to their booths.)

4. Decorative lights and any other holiday decorations the club would like to use to make their booth festive; (Clubs are strongly encouraged to be creative and have fun decorating.)

5. At least 0ne (1) 25 ft. heavy-duty (three prong) extension cord; ( This cord is necessary to runfrom decorative lights on your booth to the power source.)

6. An additional 25 ft. heavy-duty (three prong) extension cord for each electrical appliance intheir booth (i.e., coffee maker, tea pot, etc. ) to run to the power source;

7. Information about the purpose of their club; (It can be a combination of written and verbalinformation. Somebody is more likely to buy something from your booth if members know something about the purpose or cause the club supports.)

8. Chairs for club members staffing the booth.

EACH CLUB IS RESPONSIBLE FOR THE FOLLOWING:1. Designate one club member as the main contact person for questions that come up before andduring the event; (Provide their cell phone and email on the registration form.)

2. Transporting their booth supplies to and from the event;

3. Having their booth set up and ready by 3:30 p.m. on the day of the event; (this is so the Fireand Health inspections can take place prior to the start of the event.)

4. Taking down their booth and cleaning-up after themselves by 9:30 p.m.;

5. Having at least two club members staffing their booth between 5:00-9:00 p.m.; (More thantwo members are encouraged. Clubs cannot leave their booth unattended.)

6. Keeping their booth clean during the event.