boiler replacement scheme guide for installers · a new boiler replacement scheme was launched by...

BOILER REPLACEMENT SCHEME

(BRS)

INSTALLERS GUIDE

Table of Contents

Section 1 – Introduction ....................................................................................... 3

Section 2 – Eligibility Criteria ................................................................................ 4

Section 3 – The Allowance .................................................................................. 5

Section 4 – The Process ........................................................................................ 8

Section 5 – The Fine Print ...................................................................................... 9

Section 6 – Documentation .............................................................................. 15

Section 7 – Application of VAT ......................................................................... 17

Section 8 – Building Control Requirements ..................................................... 19

NI Building Control Information Note No. 01 ................................................... 19

NI Building Control Information Note No. 02 ................................................... 26

Appendix 1- Sample Application Form ........................................................... 31

Appendix 2- Sample Certificate of Earnings .................................................. 47

Appendix 4- Sample Approval Pack ............................................................... 59

Appendix 5 – Boiler Replacement Scheme Leaflet ...................................... 77

Section 1 – Introduction

A new Boiler Replacement Scheme was launched by the Department for

Social Development in September 2012. The Scheme, funded by the Northern

Ireland Executive is managed by the Northern Ireland Housing Executive.

This Installers guide has been developed following consultation on the scheme

design with a number of key Stakeholders including Installers groups and the

gas companies.

The administration of the scheme has been developed taking into account

lessons learned from the pilot Boiler Replacement Scheme which was

completed in March 2012.

This document will give a brief guide to scheme eligibility, the process used to

administer the scheme, and is part of a pack designed to help installers with

administration.

While processes have been designed to make the scheme as straightforward

as possible, it is important for Installers to understand that the Housing Executive

must ensure that all reasonable steps have been taken to meet governance

requirements and that proper processes have been put in place to prevent

fraudulent claims.

Therefore a number of checks have been built into the system.

Installers are requested to note the importance of submitting the correct

documentation to the Housing Executive, at the right time. This will hopefully

minimise administration of the scheme and provide a better service to both you

and our Boiler Replacement Scheme applicants.

Section 2 – Eligibility Criteria

The following eligibility criteria will be applied for the Scheme

Applicants must be Owner Occupiers

Owner occupiers include those people who have their ‘day in the house’

The property must be the applicants sole or main home (not a holiday

home or bed and breakfast establishment)

The allowance is not available to private sector tenants, NIHE or Housing

Association tenants

Total gross income must be less than £40,000

Total gross income is the total earnings and benefits of both the owner

and their partner. We will also take into account all earnings and

benefits of any other owners and their partners who are living in the

property

Income includes self employed earnings and other income the applicant

may receive such as pension payments

We will NOT take into account savings or investments, or capitalise any

land which the applicant may own.

The Existing Boiler must be at least 15 years old

The Installer will be asked to note the age of the boiler on the Boiler

Installer Form

All oil, gas, and LPG (Liquid Petroleum Gas) Boilers which are at least 15

years old are eligible for the scheme

While it is possible to replace an LPG Boiler at least 15 years old with a

new LPG Boiler, it is not possible to convert from oil or natural gas to LPG.

Stoves or ranges used exclusively for cooking are not eligible for

replacement under the scheme

Section 3 – The Allowance

Boiler Replacement Scheme Allowances: The Boiler Replacement allowance is available to those with a joint annual

income of under £40,000. However, there is an increased allowance for those

who earn under £20,000. Therefore, the amount of allowance depends on two

factors;

1. The total income earned by the applicant and their partner

2. The type of boiler they intend to install

Total, gross, annual income

of all owner occupiers and

spouses/partners

Option 1

Option 2

Option 3

Less than £20,000 £700 £1,000 £1,000

£20,000 - £39,999 £400 £500 £500

Boiler Replacement Options

Replacement Option1:

Where a new boiler is to be provided that uses the same fuel type as the

existing boiler. No controls are provided in this option.

The options are:

Oil to Oil – replace an existing oil boiler with a new oil boiler.

LPG to LPG – replace an existing boiler that runs on LPG (Liquefied

Petroleum Gas, which is usually provided in bottles or tanks), and is more

than 15 years old, with a new LPG boiler.

Natural Gas to Natural Gas – replace an existing natural gas boiler with a

new natural gas boiler. In this scenario, the existing controls are retained.

Replacement Option 2:

Where a new boiler is to be provided that uses the same fuel type as the

existing boiler. Under this option, new controls are provided.

The options are:

Oil to Oil with Minimum Controls

LPG to LPG with Minimum Controls

Natural Gas to Natural Gas with new controls fitted to minimum standards

If an existing oil, LPG or natural gas boiler is to be replaced with a new boiler

that uses the same fuel type but with the addition of full dual controls, the

minimum standards we will expect to see are:

Pumped System:

The hot water and space heating should be fully pumped (gravity

circulation is not acceptable). A bypass valve should also be fitted at the

boiler.

Time Control Of Space And Water Heating:

The hot water has to be heated independently and a two channel time

clock has to be provided.

Temperature Control Of Space Heating:

Space heating zones shall be provided by fitting thermostatic radiator

valves (TRVs) on all radiators (except heat leak radiators linked to solid fuel

appliances).

Temperature Control Of Hot Water:

1. A thermostatically controlled motorised valve with a cylinder stat on

the hot water circuit shall be provided, or

2. A thermostatically controlled mechanical valve shall be fitted on the

hot water circuit at the hot water cylinder or

3. A combination boiler providing instantaneous hot water shall be

installed

to provide temperature control to the hot water.

Carbon Monoxide detectors shall be installed in accordance with Building

Regulations.

Replacement Option 3:

Where a new boiler is to be provided that uses a different fuel type to the

existing boiler.

The options are:

Oil to Natural Gas with Full Controls

Oil to Wood Pellet with Full Controls

LPG to Oil with Full Controls

LPG to Natural Gas with Full Controls

LPG to Wood Pellet with Full Controls

If the fuel type is to be changed, the minimum standards we will expect to

see are:

Boiler Interlock:

Boiler-based systems should have boiler control interlock in which controls

are wired so that when there is no demand for either space heating or hot

water, the boiler and pump are switched off.


All dwellings should have a separate hot water zone in addition to space

heating zones. A separate hot water zone is not required if the hot water is

produced instantaneously, such as a combination boiler.


Space heating zones shall be divided into at least 2 zones by using

1. Room thermostats or programmable room stats in all zones or

2. A room thermostat or programmable stat in the main zone and

individual radiator controls such as TRVs on all radiators in the other

zones or a combination of 1 and 2 above.


Domestic hot water systems should be provided with a cylinder thermostat

and a zone valve or a three port valve to control the temperature of the

hot water.

Carbon Monoxide detectors shall be installed in accordance with Building

Regulations.

Further Financial Assistance

Phoenix Natural Gas have withdrawn their financial support for the Scheme. If

an applicant proposes converting to natural gas, in the Firmus Energy licence

area, additional financial help may still be available from Firmus Energy.

Applicants should contact Firmus directly by telephoning 08456 08 00 88.

Section 4 – The Process

APPLICANT AND GRANTS OFFICE INSTALLER

INITIAL CONTACT

The applicant contacts the Grants Office

Applicant asked Showstopper Questions: No input

1. Are you the Owner/Occ. (or have your day in the house)?

2. Is this address your sole or main home (not a holiday home, a

B&B, or a houseboat)?

3. Is the total gross annual income of you and your partner

combined less than £40,000?

4. Is your existing central heating boiler at least 15 years old?

5. What fuel does it run on: Oil/Gas/LPG?

GRANTS OFFICE ISSUES APPLICATION FORM No input

APPLICANT SUBMITS APPLICATION FORM Installer may submit

Application form, but

Grants Office will deal

directly with Applicant. A

Boiler Installer form may

also be submitted at this

time if the Applicant has

already chosen an

Installer

App. must provide: Grants Office will;

Recent mortgage statement OR

evidence of current house

insurance policy

Check for any previous

grants or applications

Most recent utility bill (rates,

electricity, gas, telephone)

Check owner

occupation

Recent payslip or cert. of earnings

(if working)

Check Income

BOILER INSTALLER FORM ISSUED TO APPLICANT (Applicant gives to Installer to Complete)

Installer MUST include:

1. Applicant Details

2. Installer Details

3. Current Boiler Details

4. Details of new Boiler

GRANTS OFFICE RECEIVES BOILER INSTALLER FORM 1. Record Boiler Information on System

2. Select for pre-approval inspection No input

GRANTS OFFICE ISSUES APPROVAL See Appendix C

Applicant notified of amount of allowance payable and

that work should be completed within 3 months

GRANTS OFF. NOTIFIED OF COMPLETION OF WORK Documents for Payment:

1. Detailed Final invoice

2. Building Control

Completion certificate

3. Commissioning cert.

for new boiler

4. Copy of planning

approval (if required)

5. Minimum Standards

checklist

6. BACS if appropriate

1. Request outstanding documentation

2. Select for post completion inspection

MAKE PAYMENT

Section 5 – The Fine Print

The Housing Executive has provided important information about the scheme in

notes on both the Application Form and the Boiler Installer Form. It is essential

that both you and the applicant are aware of these notes.

Notes to the Applicant on the Application Form:

1. The Housing Executive accepts no duty of care for any works carried out

under this Scheme. 2. The Housing Executive accepts no responsibility for the quality/standard of

any work carried out under this Scheme. 3. The installer you choose to install your new boiler is responsible for carrying

out the works in a competent manner. If you have any problems with your

new boiler, or if your property is damaged during the boiler replacement

works, you should contact your installer. 4. The boiler manufacturer will issue a specific warranty for the boiler. The

installer should make clear to you that he will provide a separate guarantee

for his workmanship. He should make clear to you what aspects of the

works he will guarantee and for how long he will guarantee them. You

should talk to your installer before any works begin to agree a warranty

period for his workmanship. 5. We would advise that all electrical works carried out should be carried out

by a competent electrician registered with NICEIC, ECA or an equivalent

body. 6. If you are converting from oil to natural gas, your chosen installer MUST be

Gas Safe registered and he MUST provide you with a Landlord/Home

Owner Gas Safety certificate on completion of the works. 7. You must ensure that all works carried out in your home comply with all

statutory requirements. 8. A Building Regulations Application MUST be made to the Building Control

department of your local council BEFORE any boiler replacement works are

started. A fee of £72 will have to be paid with the application. If the

application is not made before the works start, the fee will be higher. The

application to Building Control must clearly specify the nature of boiler

replacement works planned, particularly if you intend installing full dual

controls.

9. If you replace an existing oil, LPG or natural gas boiler with a new boiler

of the same fuel type and provide full dual controls, the minimum

standards we will expect to see are:

Pumped System:

The hot water and space heating should be fully pumped

(Gravity circulation is not acceptable)

A bypass valve should also be fitted at the boiler



clock has to be provided



valves (TRVs) on all radiators (except heat leak radiators linked to solid

fuel appliances)







installed


Carbon Monoxide detectors shall be installed in accordance with

Building Regulations.

10. If you change the fuel type, the minimum standards we will expect to

see are:

Boiler Interlock:


are wired so that when there is no demand for either space heating or

hot water, the boiler and pump are switched off.



heating zones. A separate hot water zone is not required if the hot water

is produced instantaneously, such as a combination boiler.








Domestic hot water systems should be provided with a cylinder

thermostat and a zone valve or a three port valve to control the

temperature of the hot water.



11. The Housing Executive will not pay any allowance under this Scheme until

we have received the following documents:

Notification of Completion of Works form;

a final, detailed invoice, signed and dated by the installer (or if you have

already paid your installer, a copy of his signed and dated receipt);

clear instructions on paying the allowance (BACS 01 or BACS 02);

a Boiler Installation Minimum Standards Checklist appropriate to the type

of new boiler installed;

A Building Control completion certificate;

A Commissioning Certificate for the new boiler;

Landlord/Home Owner Gas Safety record;

Copy of Planning Approval where necessary.

12. All information provided by you may be subject to verification. We reserve

the right to refuse to make payment if you supply false information and you

will be prosecuted.

Notes to Installer on the Installer Form

1. The Housing Executive accepts no duty of care for any works carried out

under this Scheme. 2. The Housing Executive accepts no responsibility for the quality/standard of

any work carried out under this Scheme. 3. The boiler manufacturer will issue a specific warranty for the boiler. The

installer should make clear to the householder that he will guarantee his

workmanship. He should make clear what aspects of the works he will

guarantee and for how long he will guarantee them. 4. All electrical works carried out under this Scheme should be carried out by

a competent electrician registered with NICEIC, ECA or an equivalent

body. 5. If you are installing a natural gas boiler, you MUST be Gas Safe registered

and you MUST provide a Landlord/Home Owner Gas Safety certificate to

the householder on completion of the works. 6. The installer must ensure that all works carried out under this Scheme

comply with all statutory requirements.

7. A Building Regulations Application MUST be made to the Building

Control department of your local council BEFORE any boiler

replacement works are started. A fee of £72 will have to be paid with

the application. If the application is not made before the works start,

the fee will be higher. Your application to Building Control must

clearly specify the nature of boiler replacement works planned, in line

with section 6 of this form.

8. The Housing Executive will not pay any allowance under this Scheme until

we have received the following documents:


a final, detailed invoice, signed and dated by the installer (or if you have

already paid your installer, a copy of his signed and dated receipt);


a Boiler Installation Minimum Standards Checklist appropriate to the type






9. It is permissible to replace an existing LPG boiler with a new LPG boiler or to

convert from LPG to oil or natural gas. However, we will not fund

conversion from oil or natural gas to LPG. 10. If you replace an existing oil, LPG or natural gas boiler with a new boiler

of the same fuel type and provide full dual controls, the minimum

standards we will expect to see are:

Pumped System:

The hot water and space heating should be fully pumped

(Gravity circulation is not acceptable)

A bypass valve should also be fitted at the boiler



clock has to be provided



valves (TRVs) on all radiators (except heat leak radiators linked to solid

fuel appliances)







installed




11. If you change the fuel type, the minimum standards we will expect to

see are:

Boiler Interlock:


are wired so that when there is no demand for either space heating or

hot water, the boiler and pump are switched off.



heating zones. A separate hot water zone is not required if the hot water

is produced instantaneously, such as a combination boiler.








Domestic hot water systems should be provided with a cylinder

thermostat and a zone valve or a three port valve to control the

temperature of the hot water.



The above notes are included on the Boiler Application and Installer forms.

While shown here for emphasis they should be read in conjunction with the

forms themselves which include other important information. Installers should

pay particular attention to Note 4 on the Application form and Note 3 on the

Installer Form.

Work must not commence on the boiler replacement before the Housing

Executive issues formal approval to do so. The Boiler Replacement Allowance

will not be paid if works are started before formal approval is issued.

Section 6 – Documentation

The Housing Executive is aware of the need, particularly in the current

economic climate, to process payments as quickly as possible. However, I am

sure that Applicants and Installers will appreciate that we also need to ensure

that robust governance procedures are in place to ensure that public funds

are paid in accordance with legislation and policy.

Therefore, it is important for Installers to be aware of the documentation

required to process an application and payment, and the need for this

documentation to be provided as quickly as possible in the correct format.

Below is a quick guide to the information we will be requesting:

FROM THE APPLICANT – THE APPLICATION FORM: -

Form completed and submitted to the Grants Office with the following

documentation:

1. Latest mortgage statement OR

Evidence of current house insurance policy (if applicant doesn’t

have a current mortgage statement)

2. Most recent utility bill (eg. Rates Demand, electricity, gas,

telephone)

3. A copy of most recent pay slip or certificate of earnings (if working)

PLEASE NOTE THAT APPLICATION FORMS NOT PROPERLY COMPLETED, OR NOT

ACCOMPANIED BY THE ABOVE DOCUMENTATION, WILL BE RETURNED TO THE

APPLICANT.

FROM THE INSTALLER – THE BOILER INSTALLER FORM

All sections of the Installer form must be completed. Eligibility for the Boiler

Replacement Allowance will be based on information provided by the Installer

on this form. Installers should note that the Installer Form must be signed. An

unsigned form will be returned.

Installers undertake to comply with Building Control and statutory requirements

for works to be carried out under the Boiler Replacement Scheme. (See Section

8)

INSTALLERS MUST BE GAS SAFE REGISTERED TO WORK ON NATURAL GAS

INSTALLATIONS. YOU MUST PROVIDE YOUR GAS SAFE REGISTRATION NUMBER ON

THE FORM.

You are not required to be OFTEC registered to work on oil fired installations, but

if you are, please include your OFTEC registration number in the box provided.

FROM THE GRANTS OFFICE TO THE APPLICANT – APPROVAL DOCUMENTS

The following documents will be issued by the Grants Office:

1. Covering letter;

2. Formal approval to start work, stating allowance payable;

3. Notification of Commencement of Works form;

4. Notification of Completion of Work form BRS 18;

5. Payment forms BACS 01 and BACS 02;

6. Boiler Installation Minimum Standards Checklists;

7. Installers invoice template.

FROM THE APPLICANT & INSTALLER - PAYMENT DOCUMENTATION

The following documents will be required before payment can be processed;

1. Notification of Completion of Works form - please return to the

Housing Executive as soon as the works have been completed –

do not wait until you have received all the other documents

detailed below;

2. a final detailed invoice signed and dated by you (or if you have already

been paid by the householder, a copy of your signed and dated

receipt);

3. clear instructions from the householder on paying the allowance (BACS

01 or BACS 02);

4. a Boiler Installation Minimum Standards Checklist appropriate to the type


5. a Building Control completion certificate in every case;

6. a commissioning certificate or a Gas Safe certificate in every case

appropriate to the type of boiler newly installed under the Scheme; and

7. a copy of planning approval where necessary.

An electrical completion certificate will not be required, but all electrical work

carried out under this Scheme should be completed by a competent

electrician registered with NICEIC, ECA or an equivalent body.

On receipt of the above documentation the Grants Office will select a number

of applications for inspection.

The Housing Executive accepts neither a duty of care for the works carried out,

nor accepts responsibility for the quality/standard of any work carried out

under the scheme.

Section 7 – Application of VAT

It is important that Installers apply the correct level of VAT to works carried out

under the Boiler Replacement Scheme. The Boiler Replacement Allowance

itself is ‘outside scope’ for VAT purposes and therefore the allowance given by

the Housing Executive will be the same, whether VAT is charged or not.

However, while VAT is not taken into account by the Housing Executive in

assessing the allowance, it is important in relation to the amount the applicant

will have to pay to the Installer.

Installers should read the relevant sections of the VAT legislation to ensure they

charge the correct amount. You may wish to consult the following issued by

HM Revenue and Customs in November 2011;

Notice 708/6 Energy Saving Materials

Section 3.9(Grant funded Schemes)

Section 3.11 (Contributions from Householders own Resources)

Section 3.9 indicates that work carried out under the Boiler Replacement

Scheme is eligible for the reduced rate of VAT.

Section 3.11 indicates that where schemes are only part grant aided, such as

the Boiler Replacement Scheme, only the proportion of the work which is grant

aided is eligible for the reduced VAT rate.

Example;

A Householder is eligible under the Boiler Replacement Allowance to convert

from oil to gas. As the Householder has income of less than £20,000, they are

entitled to a £1,000 Boiler Replacement Allowance.

Installer does not apply reduced VAT Boiler Replacement

Allowance

Cost of Works £2,000

VAT @ 20% £ 400

Total Cost to Householder £2,400 £1,000

Installer applies reduced VAT for grant portion of the works Boiler Replacement

Allowance

Cost of Works £2,000

VAT @ 20% on £1,000 not grant aided £ 200

VAT @ 5% on £1,000 grant aided £ 50

Total Cost to Householder £2,250 £1,000

This example shows that, although there is no financial advantage to the

Installer, the applicant will pay £150 more where the correct VAT rate has not

been applied.

This can be a significant amount to a Household with earnings of less than

£20,000 per year, and may be the deciding factor on whether an applicant

carries out the works. This in turn could have an impact on the level of uptake

for the scheme.

Therefore Installers should include details of the VAT applied on their Final

Invoice (See Appendix 4 Sample Approval Pack).

As stated above, the rate of VAT charged will not affect the allowance paid,

but the Housing Executive will monitor how VAT has been applied as the

scheme progresses.

Section 8 – Building Control Requirements Installers undertake to comply with relevant Building Control and other statutory

requirements. Building Control Completion Certificates will be required for all

Boiler Replacement applications.

The following information notes are set out below:

Building Control (NI) Information Note No. 1 – Procedural information for

Building Regulations application for domestic boiler replacements &

associated works.

Building Control (NI) Information Note No. 2 – Boiler Replacement

Scheme 2012 – Information note for contractors & applicants.

NI Building Control Information Note No. 01

NI Building Control

Information Note

No. 01

Subject:

PROCEDURAL INFORMATION FOR

BUILDING REGULATIONS APPLICATION

FOR DOMESTIC BOILER REPLACEMENTS

& ASSOCIATED WORKS

Issued

Sept.

2012

Revision

02

Page

01

Of

08

It is a legal requirement under The Building Regulations (Northern Ireland) 2000

that an application be made to the relevant local council for work in

connection with boiler replacements. The Building Control Northern Ireland

website may be of further assistance:

www.buildingcontrol-ni.com

MAKING AN APPLICATION

STEP 1.

Establish which council area the property lies in. The following page in the

website shows a map of the current council boundaries in Northern Ireland.

Building Control NI – Council boundaries

If you click on any area, you will get useful information about that council,

including contact details, and a more detailed map of the borough, which

should help confirm that it is the local council that covers the property. See also

the contact details in this document.

If the property is too near a boundary to determine, confirm by phoning one or

both of the councils; their Building Control Departments are probably best

equipped to answer this, as they usually deal with postal numbering.

http://www.buildingcontrol-ni.com/

STEP 2.

Fill out an application form:

Building Control NI application form

The form can be filled out online and printed out. Hard copies of standard

Northern Ireland Building Control forms are available from any local Council

Building Control office. Tick the ‘Building Notice’ box. The sections for details of

applicant, agent, and works location should be filled in. The applicant can be

the person occupying the dwelling, although it can be any other associated

party. The agent is usually the installer.

In Section A:

Fill in description of work. It is important that the person filling out the

application form inserts the correct wording to reflect the option as detailed on

the NIHE application forms, as this is what will be printed on the Building

Regulation Completion Certificate:

Option 1: Existing Oil to new Oil (no additional controls)/ Existing Natural Gas to

new Natural Gas (retaining existing controls)

Option 2: Existing Oil to new Oil with full NIHE requirement dual controls

Option 3: Existing LPG to new LPG (no additional controls)

Option 4: Existing LPG to new LPG with full NIHE requirement dual controls

Option 5: Existing LPG to new Oil with full NIHE requirement dual controls

Option 6: Existing Oil (or LPG) to Natural Gas with full NIHE requirement dual

controls

Option 7: Existing Oil (or LPG) to Wood Pellet with full NIHE requirement dual

controls

Option 8: Existing Natural Gas to new Natural Gas with full NIHE requirement

dual controls

In section B:

A brief description of the materials, components and construction should be

entered.

In Section C:

Ignore unless the work has already been carried out & you now wish to

legitimise it. (ie; Regularisation Application)

In Section D:

Provide an estimated cost of the works proposed. (See Step 3 for further

guidance)

The applicant/ installer must complete, sign and submit the Building Regulation

Application, to the relevant council prior to works commencing with the

relevant fee.

A site location plan at either 1:1250 or 1:2500 scale may be requested at

application stage.

STEP 3.

Legislation requires that a fee be paid for works in connection with a boiler

replacement. The fee for the replacement of an existing combustion

appliance is £72, irrespective of the cost of the works. A fee of £86.40 will be

payable in those cases where the building control application is not made

before the boiler replacement works are carried out.

A number of councils also accept applications electronically via the council’s

website or email. Payment may alternatively be made by using most major

credit/debit cards. Contact your local Council Building Control department for

further advice.

NOTIFICATION OF WORKS.

After a Building Regulation application has been submitted, the applicant/

installer will receive acknowledgement of receipt of the application.

As the installation works commence the applicant/ installer must notify Building

Control to arrange suitable date/time for access to inspect the works.

Please refer to the Information Note No.2 regarding what the Building Control

Officer may be looking for during the completion inspection.

When the Building Control inspector is satisfied that the works comply with the

Building Regulations, the Council will issue a Building Regulation Completion

Certificate.

If you have any queries either before or during the process, please call your

local Council Building Control department.

All contact details for Building Control Offices can be found at the following

web site:

www.buildingcontrol-ni.com


CONTACT DETAILS FOR COUNCILS:

Antrim Borough Council

Antrim Civic Centre, 50 Stiles Way

Antrim BT41 2UB

Co. Antrim

Telephone: 028 9446 3113

Ards Borough Council

2 Church Street

Newtownards BT23 4AP

Co. Down

Telephone: 028 9182 4034

Armagh City & District Council

The Palace Demesne

Armagh BT60 4EL

Co. Armagh

Telephone: 028 3752 9616

Ballymena Borough Council

Ardeevin

80 Galgorm Road

Ballymena BT42 1AB

Co. Antrim

Telephone: 028 2566 0300

Ballymoney Borough Council

Riada House

14 Charles Street

Ballymoney

BT53 6DZ

Telephone: 028 2766 0200

Banbridge District Council

Civic Building

Downshire Road

Banbridge BT32 3JY

Telephone: 028 4066 0603

Belfast Building Control Service

5th Floor 9 Lanyon Place

Belfast BT1 3LP

Telephone: 028 9027 0650

Helpline: 028 9027 0432

Carrickfergus Borough Council

Building Services Department

Museum & Civic Centre

11 Antrim Street

Carrickfergus BT38 7DG

Co. Antrim

Telephone: 028 9335 8000

Castlereagh Borough Council

Castlereagh Civic & Administrative

Offices

1 Bradford Court

Upper Galwally

Castlereagh BT8 6RB

Telephone: 028 9049 4610

Coleraine Borough Council

Cloonavin

66 Portstewart Road

Coleraine BT52 1EY

Telephone: 028 7034 7252

Cookstown District Council

Burn Road

Cookstown

Co. Tyrone BT80 8DT

Telephone: 028 8676 2205

Craigavon Borough Council

Civic Centre

Lakeview Road

Craigavon BT64 1AL

Telephone: 028 3831 2486

Derry City Council

98 Strand Road

Derry BT48 7NN

Co. Londonderry

Telephone: 028 7137 6521

Down District Council

24 Strangford Road

Downpatrick BT30 6SR

Co. Down

Telephone: 028 4461 0829

Dungannon and South Tyrone

Borough Council

Circular Road

Dungannon

Co. Tyrone BT71 6DT

Telephone: 028 8772 0357

Fermanagh District Council

Town Hall

Enniskillen

Co. Fermanagh BT74 7BA

Telephone: 028 6632 1807

Larne Borough Council

Smiley Buildings

Victoria Road

Larne BT40 1RU

Co. Antrim

Telephone: 028 2827 2313

Limavady Borough Council

7 Connell Street

Limavady

BT49 0HA

Telephone: 028 7776 0301

Lisburn City Council

Building Control Services,

Environmental Services Department

ISLAND CIVIC CENTRE

1 The Island

Lisburn BT27 4RL

Telephone: 028 9250 9372

Magherafelt District Council

50 Ballyronan Road

Magherafelt BT45 6EN

Telephone: 028 7939 7979

Moyle District Council

Sheskburn House

7 Mary Street

Ballycastle BT54 6HQ

Telephone: 028 2076 2225

Newry & Mourne District Council

O´Hagan House

Monaghan Row

Newry BT35 8DJ

Telephone: 028 3031 3000

Newtownabbey Borough Council

Mossley Mill

Newtownabbey BT36 5QA

Co. Antrim

Telephone: 028 9034 014

North Down Borough Council

Town Hall, Castle Park Avenue

Bangor BT20 4BT

Co. Down

Telephone: 028 9127 8015

Omagh District Council

The Grange

Mountjoy Road

Omagh

Co. Tyrone BT79 7BL

Telephone: 028 8224 5321

Strabane District Council

47 Derry Road

Strabane

Co. Tyrone BT82 8DY

Telephone: 028 7138 1315

Application form example

Version Date Who Detail

0.1 02.09.12 T L. SGBC 1st issue

0.2 20.09.12 T L. SGBC Page 1 - Amendments from 4 to 7 options

NI Building Control Information Note No. 02

This information note is intended to provide awareness & information to

householders, plumbers & agents regarding the issues surrounding the recently

launched (2012) Department of Social Development (DSD) Boiler Replacement

Scheme across Northern Ireland. This information note aims to give awareness

of the legal duty to comply with the Northern Ireland Building Regulations

(currently Building Regulations (NI) 2000), & the practical implication for this &

similar schemes. Information is based on the legislation presently enforced &

upon information available at the time of issue & may be subject to change.

The Building Regulations (NI) 2000 & associated Department of Finance &

Personnel (DFPNI) guidance documents should always be consulted for full

details in any particular case.

Why do I need to make a Building Regulation application?

The Building Regulations are necessary to ensure that an acceptable standard

of construction is achieved to protect the health & safety of people in &

around buildings & to improve energy conservation. For the vast majority of

domestic boiler replacement1

, it is a legal requirement that a Building

Regulation application must be made to the Local Council, which may take

the form of a Building Notice.

How do I comply with the NI Building Regulations?

Whether or not a Building Regulation application is required for the boiler

replacement works, it is a legal requirement that all the works must comply with

the Building Regulations.

The Building Regulations are legislative requirements to ensure that the

health & safety of people in or about buildings is not compromised.

1 generally the only exception being where an existing boiler is being replaced without any works such as new flue etc.

NI Building

Control

Information

Subject:

Boiler Replacement Scheme 2012 Information Note for

Contractors & Applicants

Note No. 02 Issued

Sept.2012

Revision

2.0

Page

01 Of 04

With regards to boiler replacements, the main requirements are that;

a) it operates safely

b) its operation does not cause damage by heat or fire

c) the products of combustion do not cause a risk to health

d) it receives sufficient air for its safe operation

e) the system is efficient.

Under the Building Regulations (NI) 2000, there are a number of items that

should be checked for compliance. These include;

1. New flue arrangement to comply with guidance in Building Regulations

Technical Booklet L, 2006.

2. Any new thermostatic controls generally to comply with “reasonable

provisions” as suggested in the DCLG (2008) guide.

3. NB. Care must also be taken when working on existing systems that have

back boilers or solar panels etc., to ensure that the safety & efficiency of

the system are not compromised (boiler warranty also to be considered).

4. Correct fitting of existing/new fire valve.

5. Any new replacement circulation pump.

6. Any new installation of programmer/timer as per DCLG (2008) guide.

7. Adequate permanent supply of combustion air. (see Building Regulations

Technical Booklet L, 2006, for guidance)

8. Boiler efficiency. (see guidance below for performance standards)

9. Insulation of pipes & fittings. (see Building Regulations Technical Booklet

L,2006, for guidance)

10. Safe storage of fuel. (see Building Regulations Technical Booklet L, 2006, for

guidance)

11. Safe disposal of condensates.

12. All heating and hot water systems need to be fully commissioned to ensure

they are operating at maximum efficiency and that all controls work as

intended. The person who carries out the commissioning must provide a

certificate confirming that it has been carried out properly to both the

client and the Building Control Surveyor.

13. Proper instructions to owners should be provided to inform them of how to

operate the system efficiently including what routine maintenance is

required.

What are the performance standards for central heating boilers?

For domestic oil & gas fired boilers you are required to have a minimum

SEDBUK 2005 2 seasonal efficiency rating 90% from 31st Oct. 2012 (current

requirement min. 86% applies until then).

For domestic wood pellet boilers you are required to have a minimum SEDBUK

2005 seasonal efficiency rating 70/75% from 31st Oct. 2012 (current

requirement min 65% applies until then).

All values are minimum values and apply to new and existing buildings, except

where stated. The boiler efficiency should meet either the SEDBUK 2005 or

SEDBUK 2009 standard.

If the SEDBUK efficiency given in boiler literature is not dated, it should be

assumed to be the SEDBUK 2005 value.

Efficiency is heat output divided by calorific value of fuel. The net calorific

value of a fuel excludes the latent heat of water vapour in the exhaust, and so

is lower than the gross calorific value. Efficiency test results and European

standards normally use net calorific values. SAP 2009, which uses gross values,

gives factors in Table E4 for converting net efficiency to gross efficiency (e.g.

0.901 for natural gas, 0.921 for LPG, 0.937 for oil).

Controls etc. for heating and hot water systems

Given the potential variety & complexity of existing heating & hot water

systems, there may well be various solutions to providing controls etc. which

could comply with the requirements of the Building Regulations.

Space heating controls, zone controls, timing controls, boiler control

interlocks etc. should be designed to comply with the principles as set out in

the DFPNI Technical Booklet F1, 2006 & DCLG Domestic Heating Compliance

Guide 2008.

These include:

1. Areas with differing heating needs (such as separate sleeping and living

areas) should have individual temperature control - by the use of room

thermostats or individual radiator valves.

2. Separate timing controls should be provided for space heating and hot

water (except for combination boilers and solid fuel appliances). The

system design must allow the provision of only space heating, only water

heating, or both when required.

3. Boiler interlock should include (i.e.; anti-cycling devices) to ensure that when

there is no demand for either space heating or hot water, the boiler & pump

will switch off.

2

If boiler assessed under SEDBUK 2009 then seasonal efficiency rating 88% applies from 31st Oct. 2012

4. Pipes and ducts should also be insulated, particularly where they run

through unheated areas or outside. Hot pipework connecting to boilers and

hot water storage vessels (including the vent pipe) should be insulated for at

least 1m from the point where they connect.

5. All heating and hot water systems need to be fully commissioned to ensure

they are operating at maximum efficiency and that all controls work as

intended. The person who carries out the commissioning must provide a

certificate confirming that it has been carried out properly to both the client

and the Building Control Surveyor.

6. Proper instructions to owners should be provided to inform them of how to

operate the system efficiently, what routine maintenance is required and

the benefits of conserving fuel and power

Building Regulation Completion Certificate.

Ensure you receive your Building Regulation Compliance Certificate from your

local Council Building Control Department on satisfactory completion of the

works.

NB

The new Building Regulations for Northern Ireland were introduced on 31st

October 2012 & as result any information given in this document will be subject

to review & possible update.

It is the responsibility of installers to ensure that all works comply with the current Building Regulations.

http://www.legislation.gov.uk/nisr/2012/192/contents/made

Useful links and advisory leaflets.

1. Building Regulations (NI) 2000, Technical Booklet F1, 2006: Conservation of

Fuel and Power in Dwellings.

2. Building Regulations (NI) 2000, Technical Booklet L, 2006: Conservation of

Fuel and Power in Dwellings.

3. Guide to the Condensing Boiler Installation Assessment Procedure for

Dwellings ODPM 2005.

4. Domestic Building Services Compliance Guide 2008 DCLG.

All leaflets can be downloaded from http://www.dfpni.gov.uk/index/buildings-

energy-efficiency-buildings/building-regulations.htm

Version Date Who Detail

0.1 Aug. 2012 TL (SGBC) Draft 01

0.2 Sept 2012 TL (SGBC) 1st issue to DSD/NIHE

http://www.dfpni.gov.uk/index/buildingsenergy-efficiency-buildings/building-regulations.htm

http://www.dfpni.gov.uk/index/buildingsenergy-efficiency-buildings/building-regulations.htm

Boiler Replacement Scheme Installers Guide

Appendix 1- Sample Application Form

Boiler Replacement Scheme

Application Form

Ref. No._______________________ Please read carefully all notes, including the additional notes on page 10 of the Form. Please return this Form when completed to: Please contact the Grants Office if you need advice or guidance on completing this Form. All information provided on this Form will be treated in strictest confidence.

YOU MUST NOT INSTALL YOUR NEW BOILER UNTIL THE HOUSING EXECUTIVE ISSUES YOU WITH FORMAL APPROVAL TO DO SO. IF YOU DO, THE BOILER REPLACEMENT ALLOWANCE WILL NOT BE PAID.

Tick () answer boxes where appropriate.

FRAUD WARNING

YOU WILL BE PROSECUTED IF YOU PROVIDE FALSE INFORMATION If this form is not properly completed, we will return it to you. You will not be considered for the Scheme until the form is properly completed and returned to us.

Boiler Replacement Scheme Eligibility Criteria A. Applicant Eligibility. To be eligible for the Boiler Replacement Scheme you must: Own your home and occupy it as your sole or main residence (you may also be eligible if you are entitled to have your day in the house or if you are in the co-ownership scheme); And The total, gross, annual income of the owner occupier/s and his/her spouse/partner must be less than £40,000; B. Boiler Eligibility. To qualify for the Boiler Replacement Scheme: Your existing boiler must be at least 15 years old.

For assistance, telephone 03448 920 900

1. Applicant Details.

Title:

First Name:

Surname:

Date of Birth:

National Insurance Number:

2. Details of Spouse/Partner.

Title:

First Name:

Surname:

Date of Birth:

National Insurance Number:

3. Address of Property where

the boiler is to be replaced

Post Code:

To be eligible for the Boiler Replacement Scheme, this address must be your sole or main home. Holiday homes or bed and breakfast establishments are not eligible for consideration under this Scheme. The Boiler Replacement Scheme is NOT available to private sector tenants nor to tenants of the Housing Executive or Registered Housing Associations.

4. Do you own your home, or are you entitled to your day in the house, or are you currently in the co-ownership scheme; and do you occupy your home as your sole or main residence?

Yes No

Is this property a holiday home or a bed and breakfast establishment?

Yes No

You must provide your latest mortgage statement. If you do not have a recent mortgage statement, we may accept evidence of house buildings insurance. You must also submit a recent utility bill (rates demand, electricity, gas, mobile or landline telephone bill).

5. Contact Details. Please indicate () your preferred contact method.

Home telephone number:

Mobile telephone number:

Work telephone number:

Email address:

6. Representative/Correspondence Details

If someone will be acting on your behalf, or if you want us to send correspondence to another address, please provide details below.

Name of Representative:

Representative’s relationship to you:

Address:

Post Code:

Preferred Telephone number

Email Address

7. Is your existing boiler at least 15 years old?

Yes No

If you have an existing natural gas boiler, it must have been connected to the natural gas network at least 15 years ago.

8. Are the works currently the subject of Yes No

any other application to the Housing

Executive for grant aid or assistance?

If “Yes”, please give details

9. Have the works ever been included in Yes No

any other application to the Housing

Executive for grant aid or assistance?

If “Yes”, please give details

10. Apart from the additional funding that may be available as part

of this scheme from Firmus Energy, are you applying for any other financial help to replace your boiler?

Yes No

If you are applying for other help, the Housing Executive will not pay an allowance under this Scheme.

To be eligible for the Boiler Replacement Scheme, your total, gross, annual income must be less than £40,000.

Income consists of:

Earnings from your job (including self-employment);

Benefit income; Any other income including income from a pension, property rental,

maintenance or similar.

11. Is your total, gross, annual, income less than £40,000?

Yes No

12. Income Details If you answered “yes” at 11 above, please provide details on the next page of your total, gross, income and the total, gross, income of your spouse/partner. You must confirm, under the categories listed, all sources of income or benefits that you or your spouse/partner receive. If you and your partner are employed, you must enclose with this form a recent payslip or have the enclosed certificate of earnings form completed by your employer. Anyone else who may be registered as an owner of this property and who occupies it as their sole or main residence must also provide details of their income. If necessary, please continue on the additional sheets at page 11. If you require any help or clarification, please contact your Grants Office on the telephone number on the front of this form.

When entering amounts in the boxes below, please indicate whether payments are received on a weekly (w), fortnightly (f), monthly (m), 4 weekly (4) or annual (a) basis

For Example: a = Annual income You Spouse/Partner (Amount) (Frequency) (Amount) (Frequency)

Gross Salary/Wages £14,112 00 a £11,223 69 a

(a) Earned Income

You Spouse/Partner

Amount Frequency Amount Frequency

Gross Salary/Wages £ £

(b) Self Employment You Spouse/Partner

*Net Profit from Self- Amount Frequency Amount Frequency

Employment £ £

(*Gross Profit less business expenses)

(c) Benefits

(d) Other Income/Benefits (please specify and show amounts and frequency of payment)

Type of Benefit You Spouse/Partner Amount Frequency Amount Frequency

Attendance Allowance £ £

DLA £ £

PIP £ £

Incapacity Benefit £ £

Retirement Pension £ £

Pension Credit £ £

Occupational Pen. (Gross) £ £

Income Support £ £

Job Seeker’s Allowance £ £

Employment/Support Allow. £ £

Child Benefit £ £

Child Tax Credit £ £

Working Tax Credit £ £

Housing Benefit £ £

Rates Relief £ £

Other Income/Benefits You Spouse/Partner Amount Frequency Amount Frequency

£ £

£ £

£ £

£ £

I/we declare that I/we have accurately recorded all sources of income received.

I/we understand that we may be liable to prosecution if we make false statements.

I/we understand that the Housing Executive may share my details with other agencies as appropriate.

I/we understand that the Housing Executive will contact us and/or other agencies as appropriate to verify the information provided.

Signature of applicant

Date

Signature of spouse/partner

Date

13. Boiler Replacement Allowance The amount of allowance you might get will depend on your total household income, and the works you propose to carry out.

Total, gross, annual income of all owner

occupiers and spouses/partners

Option 1*

Option 2**

Option 3***

Less than £20,000 £700 £1,000 £1,000

£20,000 - £39,999 £400 £500 £500

*Boiler Replacement Option 1 is where a new boiler is to be provided that uses the same fuel type as the existing boiler. No controls are provided in this option. You may replace an existing oil boiler with a new oil boiler; an existing LPG boiler with a new LPG boiler or an existing natural gas boiler with a new natural gas boiler (in which case the existing controls are to be retained). **Boiler Replacement Option 2 is also where a new boiler is to be provided that uses the same fuel type as the existing boiler. Under this option, however, new controls are provided. It is more energy efficient and it may help reduce the overall cost of your fuel bills if you have controls fitted. Your installer can better advise on the benefits of including controls. If you claim additional money for the installation of controls under option 2 above, the boiler installation must comply with the minimum standards set out at note 9 on page 10 of this form. ***Boiler Replacement Option 3 is where a new boiler is to be provided that uses a different fuel type to the existing boiler.

You may convert an existing oil boiler to natural gas with full controls or to wood pellet with full controls. You may convert an existing LPG boiler to oil with full controls or to natural gas with full controls or to wood pellet with full controls. However, you may not convert an existing oil or natural gas boiler to LPG. LPG stands for Liquefied Petroleum Gas, which is usually provided in bottles or tanks. Please contact your local Grants Office for advice. If you claim additional money to change the fuel type under option 3 above, the boiler installation must comply with the minimum standards set out at note 10 on page 11 of this form. If you live in the Firmus Energy licence area and you wish to convert to natural gas, you may be eligible to receive additional financial help. You should contact Firmus Energy on 08456 08 00 88.

14. Declaration.

To be completed by the Applicant.

I authorise the Housing Executive to obtain information from any source which may be relevant to my application and to share this information with other agencies. I declare that to the best of my knowledge the details provided on this form are correct. I understand that if I give information that is incorrect or incomplete, I will be liable to prosecution. I declare that I own and occupy as my sole or main residence the property at the address shown at section 3. I declare that the property at the address shown at section 3 is not a holiday home; bed and breakfast establishment; static caravan, nor a houseboat. I declare that my existing boiler is at least 15 years old. I enclose the following:

1. Latest mortgage statement or

Current evidence of house buildings insurance (I do not have a

current mortgage statement)

2. Most recent utility bill (rates demand or electricity, gas, mobile or landline telephone bill)

3. Most recent pay slip or certificate of earnings (if working)

Please tick the boxes appropriate to the documents you intend sending to us. You must provide either of the documents at 1 plus one of the documents at 2 and, if you are working, one of the documents at 3.

Signature

Date

Please ensure that you and your spouse/partner have also signed your names on the financial declaration on page 6. You must also ensure that any other owner occupiers who have provided details of their income have signed the relevant declaration on page 13.

Warning: Anyone knowingly making a false statement to fraudulently obtain

monies is liable to prosecution.

You must not commence work on the boiler replacement before the Housing Executive issues you with formal approval to do so. If you do commence the works without formal approval, the boiler replacement allowance will not be paid.

15. Fair Processing Code and Data Protection Act 1998: The Housing Executive must collect personal details for the purpose of establishing eligibility, facilitating the processing of the application, if eligibility is established, and enabling us to pay the Boiler Replacement Allowance, if approved, to a specified bank account. In order to comply with the requirements of the “Fair Processing Code” and other obligations under the Data Protection Act 1998, the Housing Executive has prepared an information leaflet which is available at your local grants office, or by visiting our website:

www.nihe.gov.uk

http://www.nihe.gov.uk/

Notes to Applicant 1. The Housing Executive accepts no duty of care for any works carried out under this

Scheme.

2. The Housing Executive accepts no responsibility for the quality/standard of any work carried out under this Scheme.

3. The installer you choose to install your new boiler is responsible for carrying out the works in a competent manner. If you have any problems with your new boiler, or if your property is damaged during the boiler replacement works, you should contact your installer.

4. The boiler manufacturer will issue a specific warranty for the boiler. The installer

should make clear to you that he will provide a separate guarantee for his workmanship. He should make clear to you what aspects of the works he will guarantee and for how long he will guarantee them. You should talk to your installer before any works begin to agree a warranty period for his workmanship.

5. We would advise that all electrical works carried out should be carried out by a competent electrician registered with NICEIC, ECA or an equivalent body.

6. If you are converting from oil to natural gas, your chosen installer MUST be Gas Safe registered and he MUST provide you with a Landlord/Home Owner Gas Safety certificate on completion of the works.

7. You must ensure that all works carried out in your home comply with all statutory requirements.

8. A Building Regulations Application MUST be made to the Building Control department of your local council BEFORE any boiler replacement works are started. A fee of £72 will have to be paid with the application. If the application is not made before the works start, the fee will be higher. The application to Building Control must clearly specify the nature of boiler replacement works planned, particularly if you intend installing full dual controls.

9. If you replace an existing oil, LPG or natural gas boiler with a new boiler of the same fuel type and provide full dual controls, the minimum standards we will expect to see are:

Pumped System:

The hot water and space heating should be fully pumped (Gravity circulation is not acceptable) A bypass valve should also be fitted at the boiler


The hot water has to be heated independently and a two channel time clock has to be provided


Space heating zones shall be provided by fitting thermostatic radiator valves (TRVs) on all radiators (except heat leak radiators linked to solid fuel appliances)


1. A thermostatically controlled motorised valve with a cylinder stat on the hot water circuit shall be provided, or

2. A thermostatically controlled mechanical valve shall be fitted on the hot water circuit at the hot water cylinder or

3. A combination boiler providing instantaneous hot water shall be installed


Carbon Monoxide detectors shall be installed in accordance with Building Regulations.

10. If you change the fuel type, the minimum standards we will expect to see are:

Boiler Interlock:

Boiler-based systems should have boiler control interlock in which controls are wired so that when there is no demand for either space heating or hot water, the boiler and pump are switched off.


All dwellings should have a separate hot water zone in addition to space heating zones. A separate hot water zone is not required if the hot water is produced instantaneously, such as a combination boiler.



1. Room thermostats or programmable room stats in all zones or 2. A room thermostat or programmable stat in the main zone and individual

radiator controls such as TRVs on all radiators in the other zones or a combination of 1 and 2 above.


Domestic hot water systems should be provided with a cylinder thermostat and a zone valve or a three port valve to control the temperature of the hot water.


11. The Housing Executive will not pay any allowance under this Scheme until we have received the following documents:


a final, detailed invoice, signed and dated by the installer (or if you have already paid your installer, a copy of his signed and dated receipt);


a Boiler Installation Minimum Standards Checklist appropriate to the type of new boiler installed;





12. All information provided by you may be subject to verification. We reserve the right to refuse to make payment if you supply false information and you will be

prosecuted.

This section is to be completed only where there are additional owners living in the property. Please record the total, gross, income details of additional owner occupiers Earned Income

Additional Owner Occupier 1



Gross Salary/Wages £ £ £

Self Employment

Gross Earnings from Self




Employment £ £ £

Benefits Type of Benefit Additional Owner

Occupier 1 Additional Owner

Occupier 2 Additional Owner Occupier 3

Attendance Allowance £ £ £

DLA £ £ £

PIP £ £ £

Incapacity Benefit £ £ £

Retirement Pension £ £ £

Pension Credit £ £ £

Occupational Pen. (Gross) £ £ £

Income Support £ £ £

Job Seeker’s Allowance £ £ £

Employment/Support Allow. £ £ £

Child Benefit £ £ £

Child Tax Credit £ £ £

Working Tax Credit £ £ £

Housing Benefit £ £ £

Rates Relief £ £ £

Other Income/Benefits (please specify and show amounts and frequency of payment)

Additional Owner



Occupier 3

£ £ £

£ £ £

£ £ £

£ £ £

Please Note: The partner/spouse of an additional owner/occupier must also provide details of all income received. Please ask for additional income sheets if you need them.

I/we declare that I/we have accurately recorded all sources of income received.

I/we understand that we may be liable to prosecution if we make false statements.

I/we understand that the Housing Executive may share my details with other agencies as appropriate.

I/we understand that the Housing Executive will contact us and/or other agencies as appropriate to verify the information provided.

Please Print Name of Additional Owner Occupier 1

Signature of Additional Owner Occupier 1

Date



Date



Date


Appendix 2- Sample Certificate of Earnings

Any information you provide on this form will be processed in accordance with the requirements of the Data Protection Act 1998. If you are working and cannot provide a pay slip, please have your employer complete this form.

Ref. No._______________________

Employee’s Name: Employer’s Name (Official Stamp) and Address

Address:

Occupation:

Payroll No:

Employer’s Signature:

NINO :

Please record the most recent gross salary payment made to this employee in the appropriate box below.

Date Gross Earnings

£ : p

Office Use Only

Week Ending

Month Ending

4 Weeks Ending


Certificate of Earnings


Appendix 3- Sample Boiler Installer Form

The applicant for the Boiler Replacement Scheme should ask their installer to complete this Form and return it, when completed, to the Housing Executive.

Ref. No. Please read carefully all notes, including the

additional notes at the end of this Form

Please contact the Grants Office if you need advice or Please return this Form when completed to: guidance on completing this Form. All information

provided on this Form will be treated in strictest confidence.

YOU MUST NOT INSTALL YOUR NEW BOILER UNTIL THE

HOUSING EXECUTIVE GIVES YOU THE FORMAL APPROVAL TO DO SO. IF YOU DO, THE BOILER REPLACEMENT ALLOWANCE WILL NOT BE PAID.

For assistance telephone 03448 920 900 Tick () answer boxes where appropriate.

1. Name of Applicant

2. Address of Property

where the boiler is to be replaced

Post Code:

3. Installer Details

Name

Address

Post Code:

Telephone Number

Email Address


Boiler Installer Form

4. Under the Gas Safety (Installation and Use) Regulations 1998, it is illegal to work on natural gas installations if you are not Gas Safe registered. The Housing Executive will not make payment in such circumstances. Please provide your registration number in the box below.

Gas Safe Registration Number

If you are OFTEC registered, please provide your registration number in the box below.

OFTEC Registration Number

5. Details of Existing Boiler

The Boiler Replacement Scheme is designed for the replacement of central heating boilers that are at least 15 years old. Stoves or ranges used exclusively for cooking are not eligible for replacement under this Scheme.

Age of existing boiler: years

An existing natural gas boiler must have been connected to the natural gas network at least 15 years ago.

6. Boiler Replacement Works to be carried out

You must choose an Existing Boiler type from A, B, or C and a New Boiler type from the same section.

Which of the 3 fuel types

listed below does the Existing Boiler use?

(please choose one only )

What type of New Boiler do you propose to install?

(please choose one only of the 11 options listed below )

Depending on the income of the applicant and the boiler options chosen in this section, the Eligible Allowance

will be:

A

Oil Oil with no controls £400 or £700

See note 10 on page 4 Oil with minimum controls £500 or £1,000

See note 11 on page 5 Natural Gas with full controls £500 or £1,000

See note 11 on page 5 Wood Pellet with full controls £500 or £1,000

B

LPG LPG with no controls £400 or £700

See note 10 on page 4 LPG with minimum controls £500 or £1,000

See note 11 on page 5 Oil with full controls £500 or £1,000

See note 11 on page 5 Natural Gas with full controls £500 or £1,000

See note 11 on page 5 Wood Pellet with full controls £500 or £1,000

C Natural Gas Nat. Gas with existing controls £400 or £700

See note 10 on page 4

Natural Gas with new controls fitted to minimum standards

£500 or £1,000

7. Details of New Boiler

Make:

Model:

SEDBUK ‘A’ Rated: Yes No

8. Declaration of Installer.

Eligibility for the Boiler Replacement Scheme will be based on the information provided by the installer. I undertake to comply with all Building Control and other statutory requirements in the carrying out of works under the Boiler Replacement Scheme.

Signature of Installer

Date

I declare that the information provided is accurate. I understand that I am liable to prosecution if I make a false statement


Date

Fair Processing Code and Data Protection Act 1998: The Housing Executive must collect personal details for the purpose of establishing eligibility, facilitating the processing of the application, if eligibility is established, and enabling us to pay the Boiler Replacement Allowance, if approved, to a specified bank account. In order to comply with the requirements of the “Fair Processing Code” and other obligations under the Data Protection Act 1998, the Housing Executive has prepared an information leaflet which is available at your local grants office, or by visiting our website:

www.nihe.gov.uk


Notes to Installer

1. The Housing Executive accepts no duty of care for any works carried out under this Scheme.

2. The Housing Executive accepts no responsibility for the quality/standard of any

work carried out under this Scheme. 3. The boiler manufacturer will issue a specific warranty for the boiler. The installer

should make clear to the householder that he will guarantee his workmanship. He should make clear what aspects of the works he will guarantee and for how long he will guarantee them.

4. All electrical works carried out under this Scheme should be carried out by a

competent electrician registered with NICEIC, ECA or an equivalent body. 5. If you are installing a natural gas boiler, you MUST be Gas Safe registered and

you MUST provide a Landlord/Home Owner Gas Safety certificate to the householder on completion of the works.

6. The installer must ensure that all works carried out under this Scheme comply

with all statutory requirements. 7. A Building Regulations Application MUST be made to the Building Control

department of your local council BEFORE any boiler replacement works are started. A fee of £72 will have to be paid with the application. If the application is not made before the works start, the fee will be higher. Your application to Building Control must clearly specify the nature of boiler replacement works planned, in line with section 6 of this form.

8. The Housing Executive will not pay any allowance under this Scheme until we

have received the following documents:


a final, detailed invoice, signed and dated by the installer (or if you have already paid your installer, a copy of his signed and dated receipt);


a Boiler Installation Minimum Standards Checklist appropriate to the type of new boiler installed;




Copy of Planning Approval where necessary. 9. It is permissible to replace an existing LPG boiler with a new LPG boiler or to

convert from LPG to oil or natural gas. However, we will not fund conversion from oil or natural gas to LPG.

10. If you replace an existing oil, LPG or natural gas boiler with a new boiler of the

same fuel type and provide full dual controls, the minimum standards we will expect to see are:

Pumped System:

The hot water and space heating should be fully pumped (Gravity circulation is not acceptable) A bypass valve should also be fitted at the boiler


The hot water has to be heated independently and a two channel time clock has to be provided


Space heating zones shall be provided by fitting thermostatic radiator valves (TRVs) on all radiators (except heat leak radiators linked to solid fuel appliances)


1. A thermostatically controlled motorised valve with a cylinder stat on the hot water circuit shall be provided, or

2. A thermostatically controlled mechanical valve shall be fitted on the hot water circuit at the hot water cylinder or

3. A combination boiler providing instantaneous hot water shall be installed to provide temperature control to the hot water.


11. If you change the fuel type, the minimum standards we will expect to see are:

Boiler Interlock:

Boiler-based systems should have boiler control interlock in which controls are wired so that when there is no demand for either space heating or hot water, the boiler and pump are switched off.


All dwellings should have a separate hot water zone in addition to space heating zones. A separate hot water zone is not required if the hot water is produced instantaneously, such as a combination boiler.




2. A room thermostat or programmable stat in the main zone and individual radiator controls such as TRVs on all radiators in the other zones or a combination of 1 and 2 above.


Domestic hot water systems should be provided with a cylinder thermostat and a zone valve or a three port valve to control the temperature of the hot water.



Appendix 4- Sample Approval Pack

Approval Certificate Notification of Commencement of Works

Notification of Completion of Works Payment Letter

BACS forms Invoice Template

Boiler Installation Minimum Standards Checklists

Approval of Application for Boiler Replacement Scheme

Ref: «refno»

Property Address «paddr2»

Applicant’s Name «apname»

Applicant’s Address

«paddr1»«paddr2»«paddr3»«paddr4»

«paddr5»

Levels of Financial Assistance Available under the Boiler Replacement Scheme

Income

Option 1 (New boiler, same

fuel type, no

controls)

Option 2 (New boiler, same

fuel type, with

controls)

Option 3 (Change of fuel

type)

Less than £20,000 £700 £1,000 £1,000

£20,000 - £39,999 £400 £500 £500

1. The Northern Ireland Housing Executive hereby approves your application for the

Boiler Replacement Scheme.

2. Based on all the information you and your installer have provided, the Housing

Executive has calculated that the allowance payable in your case is: £ «grant»

3. You are required to complete the works within 3 months of the date of this approval.

4. Signature of Authorising Officer:

Date:

5. Please ensure you read the important notes overleaf

Northern Ireland Housing Executive «Aaoffadd1» «Aaoffadd2» «Aaoffadd3» «Aaoffadd4» «Aaoffadd5» Telephone: 03448 920 900 Fax: «Aaofffax» Textphone: 08456 504 381 E-mail «Aaoffeml» www.nihe.gov.uk


Approval of Application for Boiler Replacement Scheme – NOTES

1. You are required to submit a detailed invoice from your contractor prior to payment of the allowance.

2. The allowance will not be paid until we have received the following documents:

(A) A detailed invoice(s), or, if you have already paid the installer, the receipts relating to the work

to be funded by the allowance;

(B) Notification of Completion of Works form BRS 18;

(C) Payment form BACS 01 or 02, as appropriate;

(D) Boiler Installation Minimum Standards Checklist appropriate to the type of new boiler

installed;

(E) A Building Control completion certificate;

(F) A Commissioning Certificate for the new boiler;

(G) Copy of Planning Approval where necessary

3. The Housing Executive does not accept any liability or responsibility in respect of the work carried out to

your dwelling. Accordingly you should not rely on the inspection or payment of the allowance by the

Housing Executive as any proof or guarantee that the contractor you have engaged to execute the works has

completed the said works to a proper standard.

4. Any monies due to the Housing Executive as a debt will be set off against any monies payable.

5. All electrical work carried out should be certified as being in compliance with the applicable edition of the

IEE regulations.

6. The appropriate health and safety standards must be adhered to if any item of works includes the handling of

asbestos-based products.

7. The Housing Executive accepts no liability in respect of any loss or damage arising out of or in connection

with:-

(A) Approval of any scheme by the Housing Executive;

(B) Non renewal of any such approval;

(C) Withdrawal of any such approval;

(D) Any act or omission on the part of any company or body concerned in the management or running of

any such scheme;

(E) Any act or omission on the part of any building contractor involved in work or any act or omission of

any servant or agent of any such contractor.

8. The amount of allowance payable under the Boiler Replacement Scheme depends on the total, gross, annual

income of all registered owners who occupy the property and the type of new boiler it is proposed to install.

The allowance is payable solely towards the cost of installing a new boiler as specified by your installer. If

you ask your installer to carry out additional works, you must arrange with him to pay for those works

yourself.

9. Your new boiler must be SEDBUK ‘A’ rated for maximum energy efficiency. A new gas boiler must be

installed by a GAS Safe registered installer. If you use an Oftec registered installer to install a new oil boiler,

please let us know. You must also, on completion of the works, provide a commissioning certificate

appropriate to the type of boiler installed.

10. Income means earnings from a job, including self employment; benefit income and any other income

including income from a pension.

11. A full description of the works referred to as Options 1, 2 and 3 on this Approval Form was set out at page 6

of the Application Form.

12. This approval is based on the information provided by you and your chosen installer. If we subsequently

discover that any of this information was incorrect, we reserve the right to refuse to make payment.

Notification of Commencement of Work

Applicant Name: «apname»

Property Address: «paddr2»

Boiler Replacement Scheme Reference: «refno»

I WOULD LIKE TO INFORM YOU THAT THE BOILER REPLACEMENT WORKS AT

THE ABOVE ADDRESS, ALONG WITH ALL NECESSARY ASSOCIATED WORKS,

WILL COMMENCE ON

Date ___/_____/ 20___

Applicant’s Signature: _______________________________

Date: _____________________

PLEASE READ THE FOLLOWING IMPORTANT NOTES

1. In order to save unnecessary journeys by the Housing Executive’s Technical Officer, please

do not submit this form until the commencement of works has been definitely arranged.

2. Please read notes number 3 and 7 on the back of your formal approval document which

state that the Housing Executive does not accept any liability or responsibility in respect of

the work carried out to your dwelling. You need to satisfy yourself that you have

appointed a competent installer to carry out the works.

Please return this form to the Grants Office at the address above



Notification of Completion of Work



Boiler Replacement Scheme Reference: «refno»

_______________________________________________________________________

I would like to inform you that the boiler replacement work at the above address has been

completed to my satisfaction on

Date ___/_____/ 20___

I now wish to claim my boiler replacement allowance.

Applicant’s Signature: _______________________________

Date: _____________________

PLEASE READ THE FOLLOWING IMPORTANT NOTES

1. In order to save unnecessary journeys by the Housing Executive’s Technical Officer, please

do not submit this form until ALL WORKS HAVE BEEN COMPLETED. You are

required to have the works completed within 3 months of the date of the approval.

2. Please read notes number 3 and 7 on the back of your formal approval document which

state that the Housing Executive does not accept any liability or responsibility in respect of

the work carried out to your dwelling. You need to satisfy yourself that you have

appointed a competent installer to carry out the works.

3. Please note that while we encourage you to complete this form, we can make payment

without it because payment of the allowance is conditional on the work being carried out to

the satisfaction of the Housing Executive

Please return this form to the Grants Office at the address above.



«apname»

«paddr1»

«paddr2»

«paddr3»

«paddr4»

«paddr5»

Date: «Aadate» Ref: «refno»

Dear «apnameA»

Northern Ireland Boiler Replacement Scheme

Address of Property: «paddr2»

I refer to your formal approval for the Boiler Replacement Scheme for works to the

above property. The Housing Executive intends to pay the allowance directly into your

bank account. You should, therefore, complete the attached form BACS 01 to give us

your bank account details and return it to this office.

If you wish, you can authorise us to pay the allowance directly to your chosen installer.

In that case, please complete section A on attached form BACS 02 to give us your

installer’s bank details. You must also sign the declaration in section B on BACS 02 to

confirm your authorisation for us to pay the allowance directly to the installer. The

completed form should be returned to us at this office.

Post Office card accounts do not currently accept BACS payments. The Housing Executive

cannot accept responsibility for incorrect details entered above. If in doubt, please contact your

bank to ensure you have the correct sort code, account number and (if applicable) roll number.

Please note that, once we receive the signed form of assignment, we must pay the

money to your installer unless you both agree, in writing, that the assignment should be

set aside.

Yours sincerely

«Aaofficer»

«AaofficerA»

«AaofficerB»



APPLICANT BANK ACCOUNT DETAILS

Bank Name

Bank Address

Post Code

Name of Account Holder

Sort Code (6 Digits Only)

Account Number (8 Digits Only)

Roll Number (if applicable)

Applicant’s signature

Post Office card accounts do not currently accept BACS payments. The Housing

Executive cannot accept responsibility for incorrect details entered above. If in doubt,

please contact your bank to ensure you have the correct sort code, account number and (if

applicable) roll number.

Boiler Replacement Scheme BACS 01



Boiler Replacement Scheme Reference: « refno »

Please return this form to the address at the top of the covering letter


Assignment of Allowance BACS 02

Applicant Name: «apname» BRS reference: « refno »

Nominated Installer (Assignee) Details (to be completed by the Installer)

Name of Installer


Installer Address

Post Code

Installer’s Telephone No.

Installer’s VAT No.

Installer’s Email address

Installer’s Bank Name

Installer’s Bank Address

Installer’s Bank Post Code

Installer’s Bank Sort Code (6 Digits Only)

Installer’s Bank A/C No. (8 Digits Only)

Roll Number (if applicable)

Have you previously been paid by the Housing Executive? Yes No

If Yes, did we pay the money into this account? Yes No

If you wish to assign all of the approved allowance to your chosen installer, you (the assignor)

must complete the following assignment of allowance declaration.

I, the Boiler Replacement Scheme applicant (assignor), hereby authorise the Housing

Executive to pay all of the approved allowance to my chosen installer as specified above. In

agreeing to this assignment, I am aware that the assignment is irrevocable at law and

cannot be waived or set aside without the prior written consent of both assignee and

assignor.

Signed: Date:

Please return this form to the address at the top of the covering

letter

Boiler Replacement Scheme Installers Final Invoice

Installer Name

Address

Telephone Number

Email Address

VAT Registration Number (If not VAT registered, you should still detail VAT on materials)

GAS Safe Reg. No.* (If Gas boiler installed)

OFTEC Reg. No.

Client Name

Property Address

Works Carried Out Total Cost

Option 1*

Oil to Oil £

LPG to LPG £

Gas to Gas £

Option 2 Oil to Oil with controls £

LPG to Oil £

Option 3* Oil to Gas £

LPG to Gas £

Option 4 Oil to Wood Pellet £

LPG to Wood Pellet £

VAT (5% on Grant aided works) £

VAT (20% on Non Grant aided works) £

TOTAL AMOUNT DUE £

*Please ensure that your Gas Safe registration number has been provided if you have installed a new gas boiler.

THE AMOUNT OF GRANT PAID IS BASED ON THE TYPE OF BOILER INSTALLED. INSTALLERS

SHOULD ENSURE THAT INFORMATION PROVIDED ON THIS FORM IS CORRECT. ANYONE

KNOWINGLY MAKING A FALSE STATEMENT TO FRAUDULENTLY OBTAIN MONIES IS LIABLE TO

PROSECUTION.

Signature Date

BRS REF.

refno » No

«

_______________




Option 5:

EXISTING LPG TO NEW COMBINATION OIL BOILER

Option 6:

EXISTING OIL OR LPG TO NATURAL GAS COMBINATION BOILER

(Tick one box only)

Have you flushed the system prior to boiler installation?

Have you added corrosion inhibitor to the completed installation?

Have you fitted the following time and temperature controls on the space heating?

1. Time Clock

2. Room Thermostat

3. TRVs on all radiators (except the bathroom and the room where the

thermostat has been fitted)

4. If required under the Building Regulations, have you installed a Carbon

Monoxide detector?

Signature of Installer Date

If you have replaced a boiler with a new boiler of a different fuel type, you must have added controls as

listed above. You must now complete this form and leave it with the householder – the Building Control

inspector will expect to receive a copy of the form when he inspects the new boiler. The completed form

must then be returned to the Grants Office to enable us to pay the allowance

Boiler Installation Minimum Standards Checklist for Change

of Fuel Source

Notes to Installer

1. It is a legal requirement under the Building Regulations (Northern Ireland) 2012 that an

application be made to the relevant local council for work in connection with boiler

replacements.

2. The Building Control Northern Ireland website (www.buildingcontrol-ni.com) may be of

further assistance.

3. When you make an application to Building Control, you must provide an adequate

description of the planned works. You must insert the correct wording to reflect the

options as detailed in our Boiler Installer Form as this is what will be printed on the

Building Regulation Completion Certificate. The options are:

Option 1: Existing Oil to new Oil (no additional controls)/ Existing Natural Gas to new

Natural Gas (retaining existing controls)






controls


controls

Option 8: Existing Natural Gas to new Natural Gas with full NIHE requirement dual

controls





Option 5:

EXISTING LPG TO NEW OIL FIRED BOILER

Option 6:

EXISTING OIL OR LPG TO NATURAL GAS WALL HUNG BOILER

(Tick one box only)



Have you fitted the following time and temperature controls on the hot water and space

heating?

1. 2 Channel Time Clock

2. 2 no. 2 port or 1 no. 3 port motorized valves

3. Hot Water Cylinder Thermostat

4. Room Thermostat



6. Confirm that boiler interlock has been achieved

7. If required under Building Regulations, have you installed a Carbon

Monoxide detector?





must then be returned to the Grants Office to enable us to pay the allowance.


of Fuel Source

Notes to Installer



replacements.


further assistance.












controls


controls


controls



of Fuel Source




Option 7:

EXISTING OIL or LPG TO WOOD PELLET BOILER



Have you fitted the following time and temperature controls on the hot water and space

heating?

1. 2 Channel Time Clock

2. 2 no. 2 port or 1 no. 3 port motorized valves

3. Hot Water Cylinder Thermostat

4. Room Thermostat



6. Confirm that boiler interlock has been achieved

7. If required under Building Regulations, have you installed a Carbon

Monoxide detector?





must then be returned to the Grants Office to enable us to pay the allowance.

Notes to Installer



replacements.


further assistance.












controls


controls


controls


Boiler Installation Minimum Standards Checklist where

Additional Controls have been Fitted




Option 2: OIL TO OIL WITH CONTROLS

Option 4: LPG TO LPG WITH CONTROLS

Option 8: NATURAL GAS TO NATURAL GAS WITH CONTROLS

(Tick one box only)

The Installation Must Comply with the Minimum Standards listed below

1. Have you flushed the system prior to boiler installation?

2. Have you added corrosion inhibitor to the completed installation?

3. Are the hot water and space heating fully pumped (gravity circulation is

not acceptable)?

4. Can the hot water be heated independently?

5. Have you provided a two channel time clock?

6. Have you:

Provided a thermostatically controlled motorized valve with a

cylinder stat on the hot water circuit? or

Fitted a thermostatically controlled mechanical valve on the hot water circuit at the hot water cylinder? or

Installed a combi boiler to provide instantaneous hot water?

7. Have you fitted TRVs on all radiators (except heat leak radiators on solid fuel

link up systems)?

8. Have you fitted a bypass valve at the boiler?

9. If required under Building Regulations, have you installed a Carbon Monoxide

detector?


If you have replaced a boiler with a new boiler of the same fuel type and have added controls, you must now

complete this form and leave it with the householder – the Building Control inspector will expect to receive a

copy of the form when he inspects the new boiler. The completed form must then be returned to the Grants

Office to enable us to pay the allowance.

Notes to Installer



replacements.


further assistance.












controls


controls


controls


Appendix 5 – Boiler Replacement Scheme Leaflet

DPS/74/07/13July 2013

www.nihe.gov.uk

Boiler Replacement Allowance

Up to £1,000 may be available

to replace your old boiler

• Do you own

your own home?• Do you earn less

than £40,000 a year?

• Is your existing heating boiler at least 15 years old?

If you can answer “Yes” to all of the above questions you are eligible to apply for the new Boiler Replacement Allowance.

ProcessStep 1 Submit a Boiler Replacement Application Form. (Contact your local grants office to get an application form.)

Step 2 When we receive your application form, we will determine your eligibility and issue a Boiler Installer Form.

Step 3 You should seek the advice of an installer about the type of new boiler that best suits your needs and get him to complete the Boiler Installer Form.

Step 4 When we receive your Boiler Installer Form we may inspect your existing boiler. If your boiler is eligible, we will issue an approval to install a new boiler which must be SEDBUK ‘A’ rated for efficiency. We will also let you know the amount of allowance you will receive.

YOU MUST NOT START ANY WORKS UNTIL WE HAVE ISSUED APPROVAL

Step 5 When the work has been completed, you or your installer should submit the following documents:

Notification of Completion of Works Form

Building Control Completion Certificate

Installer’s detailed Invoice Boiler Commissioning Certificate

BACS form (Instruction to pay allowance into a Bank Account)

Planning Approval (if required)

Step 6 We may inspect the work following which payment will be issued.

Help with your ApplicationIf you require advice or assistance our Grants Office staff will be pleased to help you.

For more information, please contact your local Grants Office

Tel: 03448 920 900

North East [email protected]: Antrim, Ballymena, Moyle, Coleraine, Ballymoney, Carrickfergus, Larne and N’abbey District Council areas

Twickenham HouseMount StreetBallymena BT43 6PB

Belfast [email protected]: Belfast City Council area

Laganview House95 Ann StreetBelfast BT1 3HH

South Area [email protected]: Armagh, Craigavon, Banbridge, Newry & Mourne District Council areas

35-45 Boat StreetNewryBT34 2DB

South East [email protected]: Down, Lisburn, Ards, Castlereagh and North Down District Council areas.

3 Graham GardensLisburn BT28 1XE

West [email protected]: Cookstown, Omagh, Dungannon, and Fermanagh District Council areas

McAllister HouseWoodside AvenueOmagh BT79 7BP

North West [email protected]: Londonderry, Strabane, Limavady and Magherafelt District Council areas

3 Horace StreetLondonderry BT48 6JS

Project part financed by the European Regional Development Fund under the European Sustainable Competitiveness Programme for Northern Ireland.

Who is eligible to receive the Boiler Replacement Allowance?The Boiler Replacement Allowance is funded by the NI Executive and administered by the Housing Executive. It is aimed at owner occupiers.

The total gross income must be less than £40,000.

The Allowance is not available to tenants in either the public or private rented sector.

What types of boiler are eligible for the Allowance?Your existing boiler must be at least 15 years old.

The Allowance applies only to existing oil or gas fired central heating boilers at least 15 years old. You will only be eligible to replace your existing gas boiler if the gas connection to your property was made at least 15 years ago. The allowance does not apply to Economy 7 heating, stoves used exclusively for cooking, back boilers or room heaters.

Does the Allowance apply to any house?The Allowance is only available for the house in which you live. It is not available for properties used for Bed & Breakfast, second homes, mobile homes or caravans, boats, or buildings used as temporary accommodation.

How much is the Boiler Replacement Allowance?The amount you receive depends on your total income and the type of boiler you plan to install.

The table below shows the amount available.

Annual Income

New Oil Boiler

No Controls

New Oil Boiler

with Dual Controls

New Gas* Boiler

Conversion

Income under £20k

£700 £1,000 £1,000

Income £20,000 to £39,999

£400 £500 £500

*These allowances will also apply for converting to a wood pellet boiler

Up to £1,000 may be available

to replace your old boiler

How do you work out my income?Your total income will include all earnings from your job (including self employment), and any income you receive from benefits, pensions or any other source. Income from all owner/occupiers and their partners will be taken into account.

What type of boiler can I install?Your new oil or gas fired boiler must be SEDBUK “A” rated for efficiency. Your installer can advise you about this. Dual control boilers mean you can heat your hot water without turning on your central heating, but can be considerably more expensive to install.

Can I convert from oil to a gas or wood pellet boiler?You may convert from an oil fired boiler to a gas or wood pellet fired boiler. If you are installing a gas boiler for the first time you may also be eligible for additional help from the gas companies. You will need to contact the individual gas company before you carry out any work, as this aspect of the scheme will not be administered by the Housing Executive.

Can I do the work myself?The work must be carried out by an installer who has suitable experience and expertise. You must use a ‘Gas Safe’ registered installer for gas boilers.

How Do I Apply?You can apply by contacting Housing Executive Grants Offices, either in writing, by phone or by e-mail. Grants Office contact information is shown at the end of this leaflet. The office will send you an application form to complete and submit. Please see the step by step guide to the application process on the following page.

Telephone: 03448 920 900Alternatively you can email the Grants Office for your area at the address overleaf.

YOU MUST NOT START ANY WORKS UNTIL WE HAVE ISSUED APPROVAL

The Boiler Replacement Scheme