booklet cdc ipc intl ttx (feb 2013)

7/30/2019 Booklet Cdc Ipc Intl Ttx (Feb 2013)

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BOOKLET

MENTAWAI MEGATHRUST DiREx

2013 - 2014


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Concept Development Conference& Initial Planning Conference7 8 February 2013Mercure Hotel,Padang, West Sumatra, Indonesia

ii

Name :

Home Address :

Telephone/Fax :

Mobile Phone :

Business Information :

Company Address :

Telephone/Fax :

Email :


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CONTENTS

Page

CONTENTS .................................................................................. iiiCALENDAR OF EVENTS...............................................................5 CONCEPT DEVELOPMENT & INITIAL PLANING CONFERENCE(CDC/IPC) TABLE TOP EXERCISE (TTX) INTERNATIONAL

2013 .............................................................................................7 1. Background....................................................................... 72. Objectives ......................................................................... 83. Targets............................................................................... 8

GUIDELINES FOR DELEGATES....................................................9 1. General Information ....................................................... 92. Arrival and Departure Arrangements........................... 93. Site Survey........................................................................ 94. Transportation ............................................................... 105.

Accomodation................................................................. 10

6. Access to Meeting Venues ............................................ 117. Dress Code ...................................................................... 118. Secretariat...................................................................... 119. Other Information ......................................................... 12


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10. Agenda ............................................................................. 13Day one :................................................................................... 13Day Two :.................................................................................. 14

FLOORPLANS............................................................................. 151. Conference Room Mercure Hotel ................................ 152. Conference Room For AAR Meeting............................ 163. Evacuation Maps Mercure Hotel.................................. 174. Site Survey...................................................................... 205. West Sumatra Tourism Map ......................................... 21


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CALENDAR OF EVENTS

MENTAWAI MEGATHRUST

DIREX

2013 - 2014

Note:

2013:

February 7th-8th :Concept Development Conference& Initial Planning

Conference(CDC/IPC) Table Top Exercise(TTX)International

March 14th-15th : FinalPlanning Conference(FPC) Table Top Exercise (TTX)

InternationalApril 22th-25th : Table Top Exercise(TTX) International

August 25th-30th :Concept Development Conference& Initial Planning

Conference(CDC/IPC) Command Post Exercise & Field Training

Exercise (CPX/FTX)


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2014:

January 14th -20th :Final Planning Conference (FPC) ofCommand Post Exercise

(CPX),Field Training Exercise (FTX), & Humanitarian Civic

Action(HCA)

March 16th 22th : Execution of Command Post Exercise (CPX), Field Training

Exercise (FTX), & Humanitarian Civic Action (HCA)


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CONCEPT DEVELOPMENT & INITIAL PLANING CONFERENCE (CDC/IPC)

TABLE TOP EXERCISE (TTX) INTERNATIONAL 2013

1.Background

Recognizing the high level of vulnerability to earthquake andtsunami in Indonesian region, the Government of the Republic ofIndonesia has developed a Tsunami Disaster Risk ReductionMasterplan to enhance its protection for the people living in areas

prone to earthquakes and tsunamis.

The Government of the Republic of Indonesia attaches greatimportance of reducing the risks by organizing series of exercises tostrengthen its disaster emergency management system both at thenational and local levels. Being aware on the possible devastatingimpact that Mentawai Megathrust may bring, the Government ofIndonesia would like to invite all ASEAN Member States and EASNon-ASEAN Participating Countries to take part in series ofMentawai Megathrust humanitarian relief exercises. On this note,

Indonesian National Agency for Disaster Management (BNPB),together with relevant line ministries, will host an InternationalTable Top Exercise 2013,with the theme StrengtheningCollaboration and Partnerships in Disaster Response To Build AResilient Region".

BNPB has developed the basic concept of the International TableTop Exercise, which tentatively will take place on 20th 26th ofApril 2013. To enrich the basic concept of the exercise it is,therefore, necessary to obtain inputs from international partners

who will be involved in the activities. Thus, the Government ofIndonesia welcomes all ASEAN Member States and Non-ASEAN EASParticipating Members as well as related international organizationsto participate in the Concept Development Conference(CDC)/Initial Planning Conference (IPC) for International TableTop Exercise in Padang, West Sumatra, on the 7th & 8th ofFebruary 2013.


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2.Objectivesa. To formulate a joint basic concept of the project which will

be used in the implementation of International Table TopExercise in April 2013.

b. To identify the issues that will be subjects of discussion onthe activities of the International Table Top Exercise 2013.

c. To have a common understanding among internationalparticipants about the activitiesas the preparation for theInternational Table Top Exercise 2013.

3.Targets

a. The identification of the material for the InternationalTable Top Exercise 2013.

b. The establishment of common perception on the purposeand objectives of the International Table Top Exercise2013, that is to identify alternative solutions (debottlenecking) for significant hindrance often faced duringhumanitarian operation caused by natural disasters

c. The formulation of the basic concept to be used as areference in the International Table Top Exercise 2013.


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GUIDELINES FOR DELEGATES

1.General InformationThe Concept Development Conference (CDC) and Initial PlanningConference (IPC) for the International Table Top Exercise 2013 willbe held at the Hotel Mercure, Padang, West Sumatra, Indonesia on7-8 February 2013. Participants are suggested to arrive at themeeting site on 6 February 2013 for registration.

2.Arrival and Departure Arrangementsa. Delegates will have to use normal entry and exit channels

at the MinangkabauInternational Airport, Padang.b.c. Delegates are kindly requested to inform the organizing

committee about their itinerary as soon as possible fortransportation arrangement.

3.Site Surveya. Participants in the CDC and IPC are invited to conduct site

survey to explore the areas and its suitability with thescenarios and the size of participating teams.

b. All activities will take place in Pangeran Beach Hotel.c. The transportation willleave from Mercure Hotel from 0800hours on 8 February and return at 0900 hours on the same

day. The trip from Hotel Mercure. to Pangeran Beach Hoteltakes approximately 15 minutes.


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4.TransportationThe organizing committee will provide transportation for airporttransfer only (from and to the hotel).

5.Accomodationa. Participants are kindly requested to book their own

reservations directly to the hotel listed below. Please informyour confirmed accommodation to the organizing committee.

b. Contact details of the hotels:MERCURE HOTEL PADANGBallroomJalan Purus IV No. 8Padang 25115West Sumatra

Tel.: +62 751 891188

Fax: +62 751 891891Email: [email protected] Person:Ms. Fivi FitriantiPhone Number: +62 81277330691

PANGERAN BEACH HOTEL PADANGJalan Ir. H. Juanda No. 79PadangWest SumatraPhone. +62 751 7051333Fax: +62 751 7054613Contact Person: Ms. RiniPhone Number:0811669980


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6.Access to Meeting Venuesa. Each Delegateis required to register at the reception desk of

the organizing committee located at the hotel lobby uponarrival. The desks open from 09.00 to 20.00 hours on the 6thFebruary.

b. Meeting badges will be provided at the registration for allDelegates to access to all meeting areas

7.Dress CodeDuring Concept Development Conference and Initial PlanningConference for the International Table Top Exercise 2013, therecommended attire of the Meeting will be daily uniform (forMilitary Officer) and business suit (for Civilian Officer).

8.Secretariata. The organizing committee will provide 1 (one) common

secretariat for all delegations at the meeting area.

b. Any master copy of documents (hard copy and soft copy) fromParticipants to be circulated in the Meetings should besubmitted to the organizing committee.

c. Please contact the following persons for any inquiries orarrangements related to the Meetings:

Mr. Hendrikus Adi Hernanto, SSPhone:+ 62 21 3503681Mobile: +62 817899910Email:[email protected] to:[email protected]
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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9.Other Information9.1 Place of Interests

For further information, please visit the following IndonesiasOfficial Tourism Website:http://www.indonesia.travel

9.2 ElectricityThe electric current is 220 Volt AC (50 cycles) throughoutIndonesia. The electric plugs and sockets are designed for two-pin plugs. It is recommended that delegates bring their ownadaptors to comply with the electric current and plugs.

9.3 BankingBanks are opened on Monday through Friday from 08.30 16.30hours. However, foreign currencies exchanges can be found inall major shopping areas and hotels. Many shops andrestaurants also accept credit cards. Please note that 1 USD isapproximately equivalent to IDR 9600 IDR 9700 (as of January2013).

9.4 Time Zone

Please be advised that the time zone in Padang is GMT+7.

9.5 Weather InformationPadang has a nice tropical climate with high humidity. In

February, rainy days are most likely predicted and the average

temperature is around 28o C.
http://www.indonesia.travel/http://www.indonesia.travel/http://www.indonesia.travel/http://www.indonesia.travel/


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10.AgendaDay one :

Thursday, 7 February 2013

Ballroom, Mercure Hotel

Padang, West Sumatra

Time Activity

08:3009:00 Registration

09:00 09: 07Evacuation Explaination byMercure Hotel

Dress Code: BusinessAttire; Uniform

09:07 09:10Opening CeremonyPasambahan Dance

09:10 09:17Opening Remarks by WestSumatera Governor

09:20-09:27Opening Remarks by the Chiefof BNPB

09:30 -09:40 Photo Session

10:10-10:15

Coffee Break

Press conference: Chief ofBNPB

10:15-10:40

Presentationon the urgency ofthe disaster relief exercise inanticipating the threat ofMentawai Megathrust

B. Wisnu Widjaja, Headof Training & EducationCenter BNPB

10:40-11:05

Presentation on the AddedValue for regionalimplementation of theexercise

Rosmalawati Chalid,Director General forASEAN Cooperation -Ministry of ForeignAffairs

11:05-11:30

Tsunami Early Warning Systemand Emergency CommandSystem in Indonesia

Tsunami Early Warning Systemand Emergency CommandSystem in West Sumatera

Jaya Murjaya, Head ofSeismologi TeknikGeofisika Potensial danTanda Waktu of BMKG

Ade Edward, Head ofEmergency & Logistics,EOC - BPBD Province ofWest Sumatra


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Time Activity

11:30 11:55Regional (ASEAN) Mechanismfor Disaster Relief Assistance(SASOPS)

Arnel Capili, SeniorEmergency Preparedness& Response Officer ofAHA Centre

11:55-12:25 Lunch Break

12:25-12:50Lessons Learned: WestSumatra Earthquake inSeptember 2009

Iwan Mindaraga,Emergency ResponseOfficer of UNOCHAIndonesia

12:50- 13:15Lessons Learned: AcehEarthquake in April 2011

Irina Rafliana, COMPRESSCoordinator, LIPI

13:15-15:30

Presentationon the MentawaiMegathrust Direx 2013 2014

Presentation on the draftConcept of Table Top Exercise2013

Discussion

B. Wisnu Widjaja, Headof Education andTraining Center BNPB

Kol. Czi Faizal,Coordinator of TTXPlanners

15:30-16:00 Coffee Break

16:00-18:00 Discussion Cont.

19:00-21:30 Welcoming Dinner by theMayor of Padang

Dress Code: Batik/SmartCasual

Day Two :

Friday, 8 February 2013

Time Activity

08:00-09:00Site Survey LocationsInternational TTX

Dress Code:Business Attire;

Uniform

09:00- 09:30 Wrap Up SessionKol. Czi Faizal,Coordinator of TTXPlanners

09:30-10:00Closing Ceremony at BallRoom of Mercure Hotel

Primary SecretaryofBNPB/ Deputy ofBNPB

10:00-13:00 Lunch Break

13:00-16:30 Field Visit


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FLOORPLANS

1.Conference Room Mercure Hotel


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2.Conference Room For AAR Meeting


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3.Evacuation Maps Mercure Hotel

Lobby Map


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Upper Ground Map

Conference

Room


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1st Floor Map

AARMeeting

Room

Holding

Room


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4.Site Survey

Note:

Location A:MERCURE HOTEL PADANG

Jalan Purus IV No. 8

Padang 25,115

West Sumatra

Location B:HOTEL PANGERAN BEACH

Jalan Ir. H. Juanda No. 79 Padang

West Sumatra


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5.West Sumatra Tourism Map


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booklet cdc ipc intl ttx (feb 2013)

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