boosterpmp gr.1l

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CORNELL UNIVERSITYIthaca, New York

LAKE SOURCE COOLINGSUPPLY OF CHW BOOSTER PUMP

STATE CAMPUS BRANCH

GENERAL REQUIREMENTS

November 1999


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November 1999 GENERAL REQUIREMENTS GR-i

CORNELL UNIVERSITYLAKE SOURCE COOLING

SUPPLY CHILLED WATER PUMPSGENERAL REQUIREMENTS

TABLE OF CONTENTS

Section Page #1.0 WORK UNDER THIS CONTRACT ............................................................................ GR-1

1.1 Work to be Done......................................................................................................... GR-11.2 Scope of Work ............................................................................................................ GR-11.3 Items to be Supplied by the Manufacturer ................................................................. GR-11.4 Items to be Supplied by the Owner ............................................................................ GR-2

2.0 DEFINITION OF TERMS ............................................................................................ GR-2

3.0 STANDARDS AND CODES ........................................................................................ GR-3

4.0 QUALITY ASSURANCE ............................................................................................. GR-3

5.0 TESTING BY MANUFACTURER .............................................................................. GR-4

6.0 SHIPPING...................................................................................................................... GR-4

7.0 CLEANING, CORROSION PROTECTION AND COATING .................................... GR-5

8.0 MARKING AND IDENTIFICATION .......................................................................... GR-5

9.0 DELIVERY DATES ...................................................................................................... GR-6

10.0 TITLE ............................................................................................................................ GR-6

11.0 TAXES ........................................................................................................................... GR-6

12.0 PAYMENT SCHEDULE .............................................................................................. GR-6

13.0 OWNER ACCEPTANCE .............................................................................................. GR-6

14.0 OPERATION & MAINTENANCE MANUALS .......................................................... GR-7

15.0 MANUFACTURER SUPPLIED DRAWINGS ............................................................ GR-7

16.0 MATERIAL AND WORKMANSHIP .......................................................................... GR-8


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November, 1999 GENERAL REQUIREMENTS GR-1

GENERAL REQUIREMENTS

1.0 WORK UNDER THIS CONTRACT

1.1 Work to be Done

1.1.1 The work to be done under this specification consists of the design, fabrication,inspection, shop testing, cleaning, assembly, painting, delivery, start-up &commissioning, training and guarantee of one(1) chilled water booster pump forthe Cornell University Lake Source Cooling Project

1.1.2 The contract shall include the supply by the Manufacturer of materials not hereinspecifically mentioned, but which may be found necessary to complete or perfectany portion of the work in compliance with the requirements of this specification.

1.1.3 No installation craft labor is included in this contract.

1.1.4 Delivery costs F.O.B. Cornell are to be included in this contract. All equipmentcovered by this contract is to be delivered to the Heat Exchange Facility (HEF),located at 983 East Shore Drive, Ithaca, New York.

1.2 Scope of Work

1.2.1 The scope of the work in all Sections of this Specification, shall consist of thefurnishing of all shop labor, materials, equipment and other appliances and theperformance of the Work required by the Contract Documents, joining all parts of

this Work with itself and the Work of others to form a complete, functioningentity.

1.2.2 Items not specifically mentioned in this Contract or shown on the drawings, butwhich are inherently necessary to make a complete working installation, shall beincluded.

1.3 Items to be Supplied by the Manufacturer

1.3.1 The Manufacturer shall provide chilled water pumps and accessories for CornellUniversity, Lake Source Cooling Project which shall include but is not limited tothe following:

A. One(1) 100% duty chilled water pump.

B. Electric motor, coupling, coupling guard, baseplate, and all otheraccessories required for the above pump.

C. Factory testing as specified.


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D. One (1) complete set of special tools (as required).

E. Five (5) sets of drawings, instructions, and operating & maintenancemanuals.

F. Home-office assistance to facilitate field supervision and to answerquestions of the installation contractor and the Owner (as required and in atimely manner).

G. Commissioning assistance.

H. Performance guarantees.

I. Access to Manufacturers and his subcontractors facilities to monitorprogress of the work.

1.4 Items to be Supplied by the Owner

The Owner will provide the following:

A. Labor to unload and install the pump.

B. 480 Volt, 3 phase, 60 Hz power supply

C. Variable speed drive.

2.0 DEFINITION OF TERMS

The use of the word (or words):

Provide and furnish means supply and deliver to job or where directed;

As approved or approved means Engineers or Owners approval;

As directed means Engineers or Owners direction or instruction;

To do, provide, furnish, install, etc., in these Specifications are directions givento the Manufacturer.

Manufacturer means the Proposer and not the suppliers of subcontracted components.

Labor means all direct or subcontracted labor necessary to manufacture, assemble, test,and ship any specified equipment;

Purchaser or Owner are equivalent.

Work means the Manufacturing and delivery of the lake water circulating pumps.


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3.0 STANDARDS AND CODES

The manufacturing and testing of the chilled water pumps shall be executed inaccordance with the codes, requirements and regulations as outlined in the technicalrequirements.

All references to codes, specifications and standards referred to in the SpecificationSections shall mean, and are intended to be, the latest edition, amendment and/or revisionof such reference standard in effect as of the date of these Contract Documents.

4.0 QUALITY ASSURANCEThe requirements for Quality Assurance shall apply to Contractor as well as Contractorssubcontractors to any tier who shall furnish material, components, or services as part ofthe Work.

The Contractor shall have a documented quality assurance program to assure that theequipment and/or services furnished comply with the technical requirements and allreferenced and applicable codes and standards. Generally, the suppliers qualityassurance program shall comply with the requirements of a nationally recognized QualitySystem Standard. A copy of the Manufacturers quality assurance program shall be

available for review by the Purchaser.

Prior to award and during the life of the Contract, the Purchaser and/or Purchasersrepresentative shall have the right of reasonable access to the Contractors facility andthat of subcontractors in order to evaluate the implementation and effectiveness of thequality assurance program and work associated with this Contract.

At least two (2) weeks prior to the start of fabrication, the Manufacturer shall submit adetailed list of planned inspection and test points. These shall be identified andreferenced to their respective point in the manufacturing and/or fabrication cycle.

The Manufacturer is responsible to notify the Purchaser or Purchasers Representative atleast five (5) working days prior to performing those witness points designated byOwner. Failure to do so may be cause for non-acceptance or repetition of the activity atthe Contractors expense.

The Manufacturer is responsible for the performance of all required inspections and tests.All personnel performing welding or non-destructive testing shall be qualified andcertified to the extent applicable. Inspections/tests witnessed or performed by the


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Purchaser do not relieve the Manufacturer of the obligation and responsibility to furnishall items in accordance with the requirements of this Work and applicable referencedcodes and standards. Any deviations to the Contract must be documented and approvedby Purchaser prior to disposition.

5.0 TESTING BY MANUFACTURER

During manufacture of the equipment, the Manufacturer shall perform all tests necessaryto demonstrate compliance in all respects with the requirements of these specificationsincluding all required tests. The Purchaser shall be notified in advance of all tests whichare to be made, and shall be permitted to have his representative witness the tests.

Performance tests shall be as specified in the TECHNICAL REQUIREMENTSspecifications.

The Manufacturer shall include in the Schedule of Values in the Proposal Forms, the cost

to carry out these tests. Cornell may, at its own option, carry out the required tests.However, if the tests show that the requirements have not been met, the Manufacturershall, at his own expense, make all necessary corrections to the equipment and for any re-testing.

6.0 SHIPPING

All equipment, materials and parts are to be shipped F.O.B. Cornell University LakeSource Cooling Heat Exchange Facility located at 983 East Shore Drive, Ithaca, NewYork. The cost of shipping shall be included in all itemsFor each separate shipment, an itemized packing list shall be made showing thePurchasers purchase order number, item number, or equipment number, and adescription identifying each article in the shipment. All equipment, all parts which areshipped loose, and all containers shall be suitably marked, with wired-on waterproof ormetal tags showing the Purchaser's purchase order number, item number, and equipmentnumber. All loads are to be appropriately weatherproofed for shipping. The weather-proofing shall be intact upon delivery and suitable for a six (6) month term outdoorstorage in freezing weather. Crating and packing shall be adequate to prevent damage toequipment while in transit and storage.

The Manufacturer shall identify equipment and devices requiring inside climatecontrolled atmosphere. All loads in excess of 1000 lbs shall be provided with lifting eyes

or lugs.

The Owner shall be notified when any shipment leaves the manufacturing facility andshall be notified 24-48 hours in advance of any actual deliveries. Failure to notify thecustomer may result in non-acceptance of the delivery for a minimum of 24 hours, whileunloading preparations are made. Any special storage requirements for the equipmentbeing shipped shall be stated at this time.


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No deliveries will be accepted on legal holidays or University holidays or before 9:00a.m. or after 2:00 p.m.

Unloading will be provided by the Owner. The Owner will report any apparent damageto the Manufacturer prior to or during unloading and advise the Manufacturer of anyknown shortage at the time of delivery. The Owner or agent will not assist in unloadingany trailer to gain access to equipment which is otherwise not accessible due to otherloads. The Owner will refuse delivery of any items not properly loaded or that hassuffered damage.

All tubing, instrumentation, and flange connections shall be properly capped and sealedto keep out dirt, moisture and other debris. All threaded end connections shall be capped.All other openings in equipment shall be protected by a temporary closure.

The Manufacturer shall be responsible for all shipping related back-charges, due tofailure to meet the requirements of this section.

7.0 CLEANING, CORROSION PROTECTION AND COATING

All material supplied under this contract shall be clean and free of foreign material. Allmanufacturing waste shall be removed from the equipment. All mill scale, rust, oil,grease, chalk, crayon, paint marks and other deleterious material shall be removed frominterior and exterior surfaces.

All material surfaces shall be adequately protected against corrosion and damage duringshipment and outdoor storage. Bags of desiccant shall be placed in enclosed equipmentwhere suitable prior to shipment.

Manufacturer shall refer to the Painting Section in the TECHNICAL REQUIREMENTSspecification for surface preparation and painting requirements.

8.0 MARKING AND IDENTIFICATION

Each major piece of equipment supplied shall be provided with a stainless steelnameplate with a standoff mount to allow viewing outside of the insulation layer. As aminimum, the following shall be stamped on the nameplate unless otherwise approved bythe Owner in writing:

Manufacturer name address and phone number Model Number Date of Manufacture Electrical data if applicable Serial Number Cornell Purchase Order (P.O.) Number

All design parameters such as pressure, temperature, flow, speed, head, powerconsumption, surface areas, etc.


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Date of Fabrication

9.0 DELIVERY DATES

The equipment supplied under this Contract shall be delivered to the Owners site, asspecified in Section 6.0 of these General Requirements, in August/September of 2000.A preliminary delivery date will be established prior to award of the Contract. Thedelivery of the equipment will be scheduled by the Owner to minimize on-site storage.

The Manufacturer shall deliver certified engineering information, as detailed in theRequired Submissions section of the Instructions to Bidders, for Owners review andapproval three (3) weeks after receipt of order. The Manufacturer shall not proceed withmanufacturing until the above submittals have been returned and the order has beenreleased for manufacture by the Owner.

10.0 TITLE

Title shall pass to the customer upon approval and signed acceptance of a shipment andupon commencement of unloading at the site or other designated location. Shippingdamage shall be the responsibility of the Manufacturer.

11.0 TAXES

Cornell University is a tax-exempt institution.

12.0 PAYMENT SCHEDULE

The following Schedule of Payments shall apply:

Deliverable Payment (% of Full Contract Price)A) Engineering Information Certified for

Construction5 %

B) Delivery of Pump and Ancillary Equipment 80 %C) Final Owner acceptance 15%

Final payment will be made within 30 calendar days after receipt of an accurateapplication for payment that is accompanied by a notarized Release of Lien Statementstating that the Manufacturer has paid all suppliers and subcontractors.

13.0 OWNER ACCEPTANCE


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Final Owner acceptance shall be deemed to have occurred when the following conditionsare met:

1. The equipment shall have a) been in satisfactory operation for a period ofthirty (30) days and b) met all specified performance requirements asdemonstrated by Owners field performance evaluations.

2. Owner has received all approved O&M manuals and field documentationper the General Requirements.

14.0 OPERATION & MAINTENANCE MANUALS

The Manufacturer shall provide five (5) sets of Operation & Maintenance Manualscompiled and edited for this particular project. Each set shall be bound in a hard cover

swing hinge, linking arm, split prong binder, in the size and quantity required to includeall hardware and software documentation and instructions. The cover and spine shallhave printed; the Owner's name, the prime Manufacturer's name, the purchase ordernumber and the date of order. Two copies of the proposed lettering in full scale shall besubmitted to Owner for approval.

The Operation & Maintenance Manuals shall contain, but not be limited to:

A complete system materials and parts list with Manufacturer Model number, partnumber, and technical/material specifications.

Custom written sections on system related or custom components describingoperation and maintenance.

Reduced size drawings of the general arrangement and equipment (all of them forthe project).

Custom written sections on system maintenance intervals.

Two (2) preliminary books shall be submitted for Owner review one (1) month prior toshipment. Allow three weeks for this review.

15.0 MANUFACTURER SUPPLIED DRAWINGS

All drawings to be prepared and furnished by the Manufacturer shall become the propertyof the Owner upon payment to the Manufacturer of all fees and costs due and owing.

All drawings shall be submitted for review and shall be approved by the Owner or itsrepresentative prior to release for manufacturing.


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November 1999 GENERAL REQUIREMENTS GR-8

Typical required drawings include but are not limited to:

Certified dimensional outline drawing and list of connections for thepump/motor/baseplate assembly.

Cross-sectional drawing and bill of materials for the pump/motor/baseplateassembly.

Bearing assembly, coupling assembly and mechanical seal drawings. Electrical elementaries and connection diagrams. Pump Performance curves. Allowable flange loading. Schedule of weights for major components and subassemblies. Alignment diagram and installation instructions.

Approval of any drawings by the Owner or its representative will not relieve theManufacturer of responsibility for the accuracy and correctness of his work or for the con-

struction and successful performance of the equipment furnished by him

16.0 MATERIAL AND WORKMANSHIP

All materials shall be new materials of high quality which shall give long life of 30 yearsor more and reliable operation. Parts subjected to high temperatures shall be of suchdesign that serious deformations shall not occur within the normal life of the equipment.All equipment shall be modern in design and shall not have been in prior service exceptas required by factory tests. The workmanship shall be of the highest quality in everydetail.