border fish inspectors training workshop, 18 – 23rd february

iii

SmartFish Meeting Report No 071

Prepared by

Ansen Ward

Border Fish Inspectors Training Workshop, 18 – 23rd February, Siavonga, Zambia

iv

This publication has been produced with the assistance of the European Union.

The contents of this publication are the sole responsibility of the author and can in

no way reflect the views of the European Union.

v

Table of Contents

Forward ............................................................................................................................................... 6

Executive Summary ............................................................................................................................ 5

Introduction ........................................................................................................................................ 7

Methodology ....................................................................................................................................... 7

Conclusions ............................................................................................. Erreur ! Signet non défini.

Conclusions ...................................................................................................................................... 13

Annex 1Terms of reference ....................................................................................................... 15

Annex 2 People met & itinerary ....................................................................................................... 16

Annex 3 Workshop itinerary ............................................................................................................ 18

Annex 4 Workshop participants ....................................................................................................... 17

Annex 5 Border inspectors day 1 working group presentations ....................................................... 20

Annex 6 Food safety and quality case study .................................................................................... 31

Annex 7 Section B quiz .................................................................................................................... 34

Annex 8 MCS presentation............................................................................................................... 37

Annex 9 MCS working group presentations .................................................................................... 44

Annex 10 MCS presentation guide ................................................................................................... 45

Annex 11 Arrest role play ................................................................................................................. 52

Annex 12 Fish inspection procedures ............................................................................................... 53

Annex 13 Certification ..................................................................................................................... 57

Annex 14 Feedback and comments from the manual review ........................................................... 58

Annex 15 Making a Statement case study ........................................................................................ 59

Annex 16 Field visit guide ................................................................................................................ 61

Annex 17 Working group assessment case study ............................................................................. 62

Annex 18 Workshop evaluation results .......................................................................................... 64

Annex 19 Workshop photographs .................................................................................................... 68

vi

Forward

Acknowledgements

The consultant would like to thank Mr Chris Short, the IOC SmartFish Business and Trade Development

Specialist for his support throughout the assignment and to his colleagues from the SmartFish office who

carried out the administration work required especially to Ms. Claudia Laguette. Thanks also go to Mr.

Paul Omani, Senior Fisheries Inspector from the Department of Fisheries Resources (DFR), Ministry of

Agriculture, Animal Industries and Fisheries (MAAIF) for organizing an assisting with the workshop

delivery. We are also grateful to Mr Tim Phiri, Head of Fisheries Training, Department of Fisheries,

Zambia for organising the Zambian end of the workshop as well as facilitating workshop sessions. Mr

Henry Nabbongo, Legal Specialist from the DFR, MAAIF, Uganda also provided invaluable inputs to

MCS aspects of the workshop.

vii

Abbreviations

ACP African, Caribbean and Pacific States

BFI Border Fish Inspector

COMESA Common Market for Eastern and Southern Africa

DFO District Fisheries Officer

DoF Department of Fisheries

DRC Democratic Republic of Congo

EU European Union

IOC Indian Ocean Commission

MCS Monitoring Control and Surveillance

5

Executive Summary

A five day training workshop for border fish inspectors in harmonised procedures was held in

Siavonga, Zambia. The workshop was attended by 25 border inspectors from Zambia, Zimbabwe,

Malawi, Tanzania as well as associated resource persons from Uganda and DRC. SmartFish Focal Points

from Tanzania, Zambia and DRC also attended as well as a representative from COMESA. The

workshop also co-facilitated by the SmartFish Trainer (author) and trainers from the Department of

Fisheries, Uganda and Zambia.

The training approach focused on learning by doing and relied primarily on working group activities,

case studies and plenary discussion. The main resource for the workshop was the border inspectors

manual and the training sessions were linked with particular sections of the manual. As well as

training sessions participants were given the opportunity to review sections of the manual. Their

feedback will be used in the further revision of the manual.

The results of a final assessment process ranged from 57% to 67%. Improvements were noted by the

facilitators in the assessment results as compared to the results of similar activities undertaken during

the workshop sessions indicating a degree of learning had been achieved.

The evaluation indicates that participants rated the training approach and sessions as good to excellent

although the field visit was unsuccessful due to unexpected immigration requirements at the Zimbabwe

border.

Comments in the evaluation include:

Appreciated the experience shared with other countries

Good learning process for countries that are introducing fish inspection

It has been so nice and appreciate nice travel arrangement

Thanks I have learnt a lot from this workshop

Two workshops attended were outstanding and should continue

Region still needs more of such similar trainings

Allow all countries to do presentation not only one country in this case Uganda was dominating the

workshop

The workshop helped to refine the training approach and materials to train inspectors in the content of

the harmonized border inspector’s manual. The facilitator from Uganda dealing with MCS and legal

issues gained in confidence as the week progressed and became more familiar with the participatory style

of learning being promoted.

6

It is recommended that a next workshop would see:

Manuals provided in advance to participants so these could be read beforehand

More rigorous participant selection process to ensure the right participants attend

An adequate per diem is provided and participants are informed of what this is in advance

7

Introduction

This report refers to a five day training workshop held in February 2013 for border fish inspectors

from Zambia, Zimbabwe, Malawi, Tanzania as well as associated resource persons from Uganda and

DRC. The workshop was an activity of the EU/IOC SmartFish Programme. The workshop was

organised with the assistance of the Department for Fisheries, Zambia and the SmartFish Team Leader,

Mr Paul Omani from Uganda. This was a second border inspector’s workshop by the programme and

was designed to train inspectors in the recently produced SmartFish Border Fish Inspection Manual

developed by representatives from DRC, Malawi, Tanzania, Uganda, Zambia, and Zimbabwe. The

manual initiative is based on a recommendation from regional fish inspectors meeting held in Kitwe,

Zambia in April 2012. The full terms of reference for the consultant/SmartFish trainer are provided as

Annex 1.

The consultant was contracted by Agrotec spa, Italy. A detailed itinerary for the period, including the

people met, is presented in Annex 2. The main text of the report presents a description of the activities

carried out during the workshop and the main conclusions. Most of the training materials and participant

outputs made during the workshop are presented in the report Annexes.

Methodology

The training approach focused on learning by doing and relying primarily on working group activities and

plenary discussion. Technical slide presentations were kept to a minimum and the subject matter was

introduced via case studies to depict realistic situations and tasks. The main resource for the workshop

was the border inspectors manual and the training sessions were linked with particular sections of the

manual. A quiz and final assessment case study were used to assess participants learning and recap the

main issues covered. Daily evaluations were used to assess participant’s reaction to the training approach

as well as understand any problems that could be dealt with early. The workshop provided an opportunity

for participants to review the manual content. Sessions to facilitate this and feedback on suggested changes

were factored in. A field visits was made to observe practical inspection activities. An overall participant

evaluation was conducted at the end of the workshop.

The SmartFish trainer was assisted in the delivery of the workshop by Mr Paul Omani, Uganda and Tim

Phiri of Zambia whom were fish inspection procedures resource persons and trainers and Mr Henry

Nabbongo, Uganda who was responsible for the delivery of the MCS and legal sessions.

Border Inspectors Workshop

A five day training workshop was held at the Lake Kariba Inns Hotel, Siavonga, Zambia from 18 to 23rd

February 2013. The workshop itinerary is given as Annex 3. The workshop was attended by 25 border

inspectors from or those with such responsibilities from various border posts in Zambia, Zimbabwe,

Malawi, Tanzania as well as associated resource persons from Uganda and DRC. SmartFish Focal Points

from Tanzania, Zambia and DRC also attended as well as a representative from COMESA. The workshop

also co-facilitated by the SmartFish Trainer (author) and trainers from the Department of Fisheries, Uganda

and Zambia. The contact details of those who attended are given in Annex 4. The content of the workshop

was based on the

8

draft SmartFish Border Fish Inspectors manual which had recently been updated based on a pilot-training

workshop held in Jinja, Uganda in December 2012.

Day 1 began with an official opening by the District Commissioner of Siavonga and included a statement

by Mr Mainza Kalonga, the SmartFish Regional Representative. Mr Paul Omani, Team Leader and the

SmartFish trainer gave an overview of the workshop. Paired introductions were used as an ice breaker,

whereby participants identified someone they had not met or did not know well and interacted with them

for 10 minutes to find out a little bit about them. They then introduced each other to the group. The

Sm artFish trainer then introduced a working group task shown in Fig. 1 which required the participants to

develop a brief situation analysis of their respective countries/areas.

Fig. 1 Working Group Task Border Issues

BORDER ISSUES TASK

WORKING GROUPS OR INDIVIDUALLY,

PREPARE AN OVERVIEW OF SITUATION AT

YOUR BORDER POSTS DESCRIBING BRIEFLY:

1. FACILITIES & SERVICES AVAILABLE

2. EQUIPMENT AVAILABLE & NOT AVAILABLE!

3. PRODUCTS WHICH YOU DEAL WITH & METHODS/TYPES OF

TRANSPORT

4. QUANTITIES OF FISH / PRODUCTS

5. PROCEDURES & LEGISLATION

6. OTHER AGENCY ROLES

7. CHALLENGES FACED

Six groups were formed based on geography/language: northern Zambia, southern Zambia,

Uganda, Zimbabwe, Tanzania/DRC, and Malawi. The groups spent approximately 1 hour discussing

and preparing their responses before giving their 15 minute presentations followed by a short

discussion. The presentations are given as Annex 5. Mr Omani then gave an overview of the manual

contents and development. In preparation for day 2, participants were encouraged to read through and

prepare for the food safety and fish quality case study as shown in Annex 6. A daily evaluation was

conducted as a final activity.

Day 2 began with additional preparation of responses to the case study which is designed to

introduce key food safety and fish quality issues. Five working groups of participants were formed and

each spent 1.5 hrs working through the case study before each group made a presentation. Some of the

issues raised during the presentation session were:

9

Clarification that chilled temperature means -1 to +2oC

Importance of personal hygiene

Most food safety hazards fall into 3 categories

Ideal ice to fish ratio is 1:1

Food poisoning bacteria are not spoilage agents and vice versa

Try to use sensory analyses to establish fish quality to give systematic approach

Otherwise all the groups identified most of the issues shown in the matrix in Annex 6. The group was

then shown the recently produced SmartFish documentary on regional fish trade and border inspection.

This led to a further discussion on good and bad fish handling, trade and inspection practices. The

afternoon session began with a review of Section B which was then the focus of a quiz. Five groups

were asked to read through Section B (30 mins) which refers to the requirements of BFI in terms of

skills, knowledge and behaviour. The groups were then asked a series of 10 questions related to different

aspects of the section. The questions are shown in Annex 7. The teams scored 20, 20, 16, 14,and 13

respectively from a total mark of 25. The focus was then moved to MCS issues which began with a short

presentation (Annex 8) followed by a working group task as follows:

MCS is one of the key fisheries management tools that is used to reduce IUU fish. At your border post

identify activities that are associated with:

1) Monitoring (what, when, how and why)

2) Control (what, when, how and why)

3) Surveillance (what, when, how and why)

4) Identify key stakeholders that you cannot leave out in conducting / carrying out your MCS and give

reasons.

5) Develop management decisions and recommendations for a notorious border post associated with

IUU fish.

The participants worked in 3 groups with each group tackling 1, 2 or 3 and then all groups addressing

points 4 and 5. For the remainder of the day the groups worked on the task. Prior to the end of day

evaluation the 5 working groups formed for the food safety case study were allocated sections of the

manual to review.

Day 3 began with working groups finalising their MCS presentations. The 3 groups then made their

presentations with ensuing discussion. Many key points were raised and placed in the context of border

inspection. The presentations are included in Annex 9. Annex 10 is a guide for trainers to check whether

the key issues were identified by each group. Most of these issues were raised by the groups.

10

The Legal Trainer then conducted a discussion session on how to conduct an arrest. The role play hand-

out that accompanied the session is given as Annex 11. Three groups each addressed the task in

Annex 11 and produced a role play performance which was reviewed by the legal trainer. After

the 3 performances,

Importance of personal hygiene

Most food safety hazards fall into 3 categories

Ideal ice to fish ratio is 1:1

Food poisoning bacteria are not spoilage agents and vice versa

Try to use sensory analyses to establish fish quality to give systematic approach

Otherwise all the groups identified most of the issues shown in the matrix in Annex 6. The group was then

shown the recently produced SmartFish documentary on regional fish trade and border inspection. This led

to a further discussion on good and bad fish handling, trade and inspection practices. The afternoon

session began with a review of Section B which was then the focus of a quiz. Five groups were asked to

read through Section B (30 mins) which refers to the requirements of BFI in terms of skills, knowledge

and behaviour. The groups were then asked a series of 10 questions related to different aspects of the

section. The questions are shown in Annex 7. The teams scored 20, 20, 16, 14,and 13 respectively from a

total mark of 25. The focus was then moved to MCS issues which began with a short presentation (Annex

8) followed by a working group task as follows:

MCS is one of the key fisheries management tools that is used to reduce IUU fish. At your border post

identify activities that are associated with:

1) Monitoring (what, when, how and why)

2) Control (what, when, how and why)

3) Surveillance (what, when, how and why)

4) Identify key stakeholders that you cannot leave out in conducting / carrying out your MCS and give

reasons.

5) Develop management decisions and recommendations for a notorious border post associated with

IUU fish.

The participants worked in 3 groups with each group tackling 1, 2 or 3 and then all groups addressing

points 4 and 5. For the remainder of the day the groups worked on the task. Prior to the end of day

evaluation the 5 working groups formed for the food safety case study were allocated sections of the

manual to review.

Day 3 began with working groups finalising their MCS presentations. The 3 groups then made their

presentations with ensuing discussion. Many key points were raised and placed in the context of border

11

inspection. The presentations are included in Annex 9. Annex 10 is a guide for trainers to check whether

the key issues were identified by each group. Most of these issues were raised by the groups.

The Legal Trainer then conducted a discussion session on how to conduct an arrest. The role play handout

that accompanied the session is given as Annex 11. Three groups each addressed the task in Annex

11 and produced a role play performance which was reviewed by the legal trainer. After the 3

performances, feedback was provided to each group highlighting opportunities to strengthen arrest

procedures. Examples of previous cases were given to highlight what reasonable force is in terms of

arrests. Mr Phiri then gave a presentation on inspection procedures (Annex 12). This was followed by an

introduction to certification issues (Annex 13) and a case study. The remainder of the day was taken up

by the 5 groups reviewing particular sections of the manual. The day concluded with a daily evaluation

process.

Day 4 began with the 5 working groups continuing to review their particular sections of the manual and

prepare feedback regarding the certification case study. Each group first provided feedback on the

certificates they were given to examine. The groups were thorough and identified all of the discrepancies

expected. The focus then moved to feedback on the manual. Each group provided a summary of the key

comments on the manual and then detailed written feedback was provided. This written feedback is

provided as Annex 14.

Producing a good written statement, in terms of the prosecution of a trader who has committed an

offence and has been arrested was the focus of the next session. A case study for working groups was the

main technique used. This is presented as Annex 15 along with an example of how the statement should

be prepared. Each group presented their statement and these were reviewed by the legal specialist in

plenary.

The first part of Day 5 was devoted to a field visit to observe fish inspection procedures related to a

nearby border crossing. A handout to guide participants during the visit is given as Annex 16. The aim was

to first visit the packing area of Lake Harvest, a large tilapia farm in Zimbabwe, and observe the inspection

process carried out by Zimbabwean border inspectors. Then follow the vehicle and consignment into

Zambia and observe procedures at the border posts. It was assumed that all the necessary preparations had

been made and arrangements made with immigration officials on both sides of the border. On reaching the

Zimbabwe border however the group were requested to observe unexpected and long winded immigration

practicalities which also would incur visa costs. A decision was made to wait for the consignment at the

border instead. The group waited for 2.5 hours for the vehicle having been given 2 likely arrival times for

the vehicle, only to be told that we would need to wait another 1.5 hours. At this point a decision was

made to return to the workshop venue and continue with the rest of the programme. The next session

was focussed on recapping and assessing participant’s knowledge. Participants were divided into 5

groups. The first part of the session was a quiz (10 questions) and this was followed by a case study as

shown in Annex 17. Each group was given 1.5 hours to prepare a written response to the tasks in the case

study. The facilitators assessed the group responses and combined the marks with that of the quiz to give

an overall mark for each group. The results ranged from 57% to 67%. The trainer contributed 1000 KW as

prize money for the activity as a morale booster. Improvements were noted by the facilitators in the

assessment results as compared to similar activities undertaken during the workshop sessions indicating a

degree of learning had been achieved.

12

Before the closing ceremony and issuing of certificates, an overall evaluation was carried out to seek

participant’s feedback. The results are presented in Annex 18. In summary, the majority of participants felt

the workshop was good to excellent. The field visit was understandably not given positive feedback.

Some participants expected to spend more time reviewing the manual. Others wrongly felt that

elements of the manual and workshop were not relevant to border inspectors, such as making an arrest

and statement. A key influence on morale during the week was the per diem given to participants,

which was felt by those from outside Zambia to be too low and less than that given in similar

workshops in Kitwe and Jinja. There was a suggestion by some participants that this may influence the

long term interest in adopting and implementing the harmonised manual. In terms of ideas for the next

workshop, the following were suggested:

Provide manuals in advance so these could be read beforehand

More careful selection process to ensure the right participants attend

More time to review the manual

Provide an adequate per diem and inform participants in advance what this is

Other comments captured in the evaluation include:


Good learning process for countries introducing fish inspection






workshop

The workshop closing was conducted by the Focal Point and Director of Fisheries. Some photographs

from the workshop are included as Annex 19. As well as certificates, participants also received 2 t-shirts, a

cap and flash disk containing the video shown on day 2 and most of the presentations and working group

activities.

13

Conclusions

A 5 day training workshop for border fish inspectors in harmonised procedures was held in Siavonga,

Zambia. The workshop was attended by 25 border inspectors from various border posts in Zambia,

Zimbabwe, Malawi, Tanzania as well as associated resource persons from Uganda and DRC. SmartFish

Focal Points from Tanzania, Zambia and DRC also attended as well as a representative from COMESA.

The workshop also co-facilitated by the SmartFish Trainer (author) and trainers from the Department of

Fisheries, Uganda and Zambia.

The training approach focused on learning by doing and relied primarily on working group activities, case

studies and plenary discussion. Technical presentations were kept to a minimum with the main resource

for the workshop was the border inspectors manual and the training sessions were linked with particular

sections of the manual. As well as training sessions participants were given the opportunity to review

sections of the manual. Their feedback will be used by Mr Omani in the further revision of the manual.

The results of a final assessment process ranged from 57% to 67%. Improvements were noted by the

facilitators in the assessment results as compared to the results of similar activities undertaken during

the workshop sessions indicating a degree of learning had been achieved. The evaluation indicates that

participants rated the training approach and sessions as good to excellent although the field visit was

unsuccessful due to unexpected immigration requirements at the Zimbabwe border.

Some participants expected to spend more time reviewing the manual. Perhaps the objective was not clear

beforehand? Others wrongly felt that elements of the manual and workshop were not relevant to

border inspectors, such as making an arrest and statement. An influence on the morale during the week

was the per diem given to participants, which was felt by those from outside Zambia to be too low and less

than that given in similar previous workshops. There was a suggestion by some participants that this

may influence the interest in adopting and implementing the harmonised manual.

Comments in the evaluation included:


Good learning process for countries that are introducing fish inspection






workshop

14

The workshop helped to refine the training approach and materials to train inspectors in the content of the

harmonized border inspector’s manual. The facilitator from Uganda dealing with MCS and legal issues

gained in confidence as the week progressed and became more familiar with the participatory style of

learning being promoted.

It is recommended that a next workshop would see:

Manuals provided in advance to participants so these could be read beforehand

More careful participant selection process to ensure the right participants attend

An adequate per diem is provided and participants are informed of this in advance

15

Annex 1Terms of reference

As Fisheries Quality/Hygiene Training Specialist, Mr. Ward will carry out the duties outlined in the dossier already dispatched to him and whose contents he

declares to know (i.e. Terms of Reference). Mr. Ward will be responsible, with the

support of the Team Leader and in particular of the Trade Expert, for the delivery of Training to Trainers. in Fish Quality/Hygiene to two countries (Kenya

and Malawi) and provide a Pilot training for Border Inspectors in one country. Here below are the tasks as indicated in the ToR:

•!• Delivery of Training

1. Facilitate and contribute as lead trainer to two regional training-of-trainers workshops (5 days) for national trainers from two countries in conjunction with national trainers for approximately 20 community level trainers to equip community trainers with skills and knowledge to train beneficiaries (fishermen, processors, traders etc.) in better quality and handling practices for fish; 2. Development of plans for follow-on local level training in each country at

community level; 3. Development of training materials required to deliver components of the Border Inspectors training, based on the newly developed Border Inspectors manual;

4. Contribute as leader quality and hygiene trainer to the implementation of pilot Border Inspectors' training in 1 country (Uganda) for approximately 10-15 Border Inspectors from 1 or 2 countries who will attend the pilot training.

•!• Report Writing Preparation of final report following the training. In particular the Expert shall

produce a report demonstrating the work done, namely: a) Delivery of training workshops 2 x Quality and Hygiene b) Delivery of training 1 x Border inspectors.

Mr. Ward must prepare the mission report(s) in accordance with EC standards using the Logframe approach and following the indications provided in the ToR.

The mission report(s) will be delivered to the project Team Leader and to AGROTEC to whom he will refer for all the tasks assigned to him. I t is to be

noted that the expert should complete his mission draft report prior to his

departure in order to discuss and present the draft report and de-briefing with IOC and Stakeholder representative.

16

Annex 2 People met & itinerary

Date

Location

Name and Title

Remarks/Activities

15/02/13 UK Depart UK

16/02/13 Lusaka, Zambia Arrive Zambia

Workshop preparation 17/02/13 Lusaka/Siavonga Mr. Chris Short , Business & Trade Specialist, PMU

SmartFish Project, Quatre Bornes, Mauritius.Tel: +230 250 7180

[email protected]

Claudia Laguette, Secretary, Indian Ocean Commission –Project Smartfish, Sir Guy Forget,Quatre Bornes, Mauritius, Tel:(230) 4276502, Email: [email protected]

Mr. Paul Omanyi Bwire, Senior Fisheries Inspector, Ministry of Agriculture, Animal Industry and Fisheries, Department of Fisheries Resources. Tel: +256 772630661 Email: [email protected]

Tim Phiri, Head of Training, Department of Fisheries.

Tel: +260977826232

Email: [email protected]

Travel to Siavonga

Briefing meeting

Workshop preparation

18/02/13 Siavonga Various Workshop Participants (see Annex 4) Workshop






Report writing 24/02/13 Lusaka Report writing

Depart Zambia via

mailto:[email protected]




17

Date

location

Name and Title

Remarks/Activities

Nairobi

19/12/12 UK Arrive UK

18

Annex 3 Workshop itinerary

ZAMBIA BORDER INSPECTORS REGIONAL TRAINING WORKSHOP, LAKE KARIBA INNS, SIAVONGA:

DRAFT AGENDA

Timing Mon 18th Facilitation 8.00 Opening, workshop introduction

9.00 Fisheries Trade Overview Ansen

9.30 Border Issues Working group task –

national groups

Ansen.

12.30 Lunch

13.30 Introduction to manual Paul

14.00 Food safety case study Ansen/Tim

17.00 Daily evaluation

18.00 Admin & closing

Timing Tues 19th Comments 8.30 Food safety case study contd. Ansen/Tim

10.00 Food safety documentary Paul

11.30 Skills & knowledge quiz Ansen/Tim

12.30 Lunch

13.30 MCS working group task Henry/Paul

18.00 Daily evaluation & closing

Timing Wed 20th Comments 8.30 Making an arrest – presentation and

case study

Henry

12.30 Lunch

19

13.30 Inspection procedures Tim 18.00 Daily evaluation & closing

Timing Thurs 21st Comments 8.30 Certification & document case study Paul

12.30 Lunch

13.30 Preparing a statement & working

group activity

Henry

16.45 Daily evaluation & closing

Timing Day 5 Comments 8.30 Field visit – Kariba dborder

12.30 Lunch

13.30 Assessment quiz Ansen

14.30 Assessment case study Ansen

17.00 Evaluation Ansen

17.30 Closing & certificates

17

Annex 4 Workshop participants

N o

Country Participants Title Border post

Emails

1 Tanzania Marwa Nyakorema Beatrice

Senior Fish Inspector Kigoma post

[email protected] m

2 (5) Mairi Julius Paul Dir. Fisheries Officer Focal Point [email protected]

3 Lulela Bakari Rashid

Fish Inspector Kasanga - L.Tanganyi ka

[email protected]

4 Cathbet Mohamed Raphael

Fish Inspector Kipili post - L Tanganyika

5 Ndosi Eliakunda Jonasi

Fishery Inspector Kasumulo post,

[email protected]

6 DRC (2) Koffi Mulumba N'Kelenda Casimir

Fishery Inspector Focal Point

7 Nakazadi Kabongo Godelieve

Fishery Inspector

8 Zambia Samwaka Sambiana

Fishery Inspector Nakonde

9 (10) Patrick Mwiya Nawa

Fishery Inspector Chirundu

10 Johnstone Blessings Mfula

Fishery Inspector Kasumbale sa

11 Danbur Hambizhi Fishery Inspector Mwami

12 Thomas Phiri Fishery Inspector Mpulungu

13 Meebelo Wamulume

Fishery Inspector Kariba






18

14 Timothy Phiri Fishery Inspector HQ Chilanga

15 Moses Katongo Fishery Inspector Sesheke

16 Peter Bunongo Fisheries Assistant Chirrundu

17 Mweetwa Kalapa

18 Malawi Khumbanyiwa Davison Daniel

Fishery Inspector HQ, Lilongwe

khumbanyiwadavie@gmai l.com

19 (5) Kantombera Jamitone

Fishery Inspector Songwe Border Post

[email protected]

20 Makanjira Alex Stand

Fishery Inspector Mchinji Border

[email protected]

21 Chale Thomson Edwin

Fishery Inspector Mwanza Border Post

charliethomson72@yahoo .com

22 Muyereka Robert Katikafwe

Fishery Inspector Dedza Border Post

[email protected]

23 Zimbabwe Chimbo Jeffrey Godfree

Fishery Inspector fjeffreygodfreechimbo@y ahoo.com

24 (5) Dube Florence Fishery Inspector Victoria Falls

[email protected]

25 Turikirayi Clay Fishery Inspector Kariba [email protected]

26 Nyagumbo Linet Fishery Inspector [email protected]

27 Jamu Robert Fishery Inspector [email protected]

28 Uganda Mugabi Innocent Andrew

Fishery Inspector Entebbe [email protected]

29 (3) Baluku Julius Fishery Inspector Kasese- Entebbe

[email protected] k

30 Nabbongo Henry Fishery Inspector Entebbe [email protected] om
















19

31 IRFS Ansen Ward Trainer [email protected]

32 IRFS Chris Short Trade Key Expert chris.short@>coi-ioc.org

33 IRFS Paul Omanyi Trainer (;!auloman i@ ahoo.co.uk

36 Comesa Milton Nkhoma




20

Annex 5 Border inspectors day 1 working group presentations

COUNTRY Insufficient PRESENTATION: TANZANIA Tanzania has about 21 border posts which are

officially established

AVAILABILITY/UNAVAILABILITY OF FACILITIES &

SERVICES

Facilities available Electricity is available to some border posts while

others do not have access to electricity. The

availability is about 60%

Office: office is available for about 30% but

majority of fish inspections offices are

shared/hosted by other government institutions

Roads are available to some posts by 70%, while

other means of transport is through water ways by

boats and ship services.

Airports: are available to very few border posts.

The availability is about 3%

Transport availability: vehicles area available to

some border posts by 60%, Vehicles are available

to some border posts by 60%, boats area available

to some border posts by 70% and motorbikes are

available by 70%

Laboratory: One Fisheries National accredited

laboratory is used by the nearby border posts;

Tanzania Bureau of Standards, Processing plants

have internal checks (labs), TFDA, Tanzania Atomic

energy Commission.

National Inspection Guide is available though it

needs the review to have a specific to meet all

product levels.

Inspection identity Cards are available

Handling & storage facilities are available by 5%

Spring balance available in some posts

Equipment Not available

Accommodation in some posts

Fish storages at border posts

Weighing Scales

Thermometers Scanners machine No Laboratories at borders Inspection kits (only available by 3%)

FISH & FISH PRODUCT THE COUNTRY DEALS WITH:-

Chilled and Frozen product are exported to

European market by Flights Smoked products are exported to East & Central

Africa through steam services, boats and roads Sundried products are exported to East & Central

Africa through steam services, boats and roads Salted products are exported to DR Congo,

Rwanda, Sudan and Angola

Aquarium: about more than 50 species are

exported to European, American, South African

markets by flights.

Fish Maws are exported to Asia by flights Live crabs and Lobsters are exported to Asia by

Flights

21

Sea weeds are exported to Asia

QUANTITY OF THE FISH PRODUCTS EXPORTED:

Data from 2000 to 2011 indicate that

Fish products exported as food is 533,581.1 tones

(total exports through various posts)

Aquarium fish exported is 411, 585 pieces

SUMMARY OF PROCEDURES AND LEGISLATION

USED FOR FISH INSPECTION

Acquisition of Fisheries Export License after

compliance with regulation

Acquisition of Sanitary Certificates (which Indicates

Scientific names of the fish product, Type of the

Product, Quantity and status of product quality as

well as destination)

Export royalty, OTHER STAKE HOLDERS/AGENCIES COLLABORATED

WITH AND THEIR ROLES:

Customs – they are providing Single bills of Entry,

check the validity of the revenue documents and

provide Release Order of the Consignments.

Police & Court in case of prosecution procedures

undertakings

Immigration TFDA

Ministry of Health

CHALLENGES FISH INSPECTORS DO FACE:-

Insufficient funding

Insufficient Fish inspectors

Insufficient handling & storage facilities Unavailability of some mentioned facilities Language barrier as far as documents used against

the users (Fish traders)

Lack of motivation to Border fish inspectors Political interferences Illegal fish products exported via uncontrolled

outlets routes.

Lack of fund to conduct research to explore the

extent of UUI

Presentation on the situation of border inspection

points in Uganda.

Facilities and services available 10 border posts that handle export of fish products,

and one international airport

Facilities and services at the border points Offices (70 %) . Fish Storage (airport) Fish

quarantine (airport)

Sanitary (50% and airport)

All weather roads (100 %)

Water (50%)

Electricity (100%)

Motorcycles (40%)

22

Equipments

Equipment available

Tape measures

Weighing scales

Thermometers

Equipments not available Office

Communication

Laboratory

Products and methods of transport Processed fish products (Nile perch, Tilapia,

Mukene/ silver fish, Bagrus docmac, Hydrocunus,

protopterus aethiopicus, mumerus kanume,

cynodontis carpio)

Fresh (Tilapia, Bagrus docmac, protopterus

aethiopicus)

Method of transport Aircrafts (international markets)

Trucks

Motorcycles Bicycles

Wheel barrows

Foot

Boats (L. Albert)

Quantities of fish products

Quantities that are exported to regional markets

per week

Processed products 320 3 MT.

Fresh 12 MT. Annual exports to the international market is 23.9

MT worth 119,000 M Us D through airport Procedures and legislation Procedures Inspections and clearance Legal procedures (in case of none conformity)

Legislation

Fish act 2000, chapter 197 (laws of Uganda) Standard operating procedures of MCS

Other agencies Uganda revenue Authority Police Court

Immigration

Ministry of health

Internal security offices

Challenges

Political interference Insufficient communication services

Insufficient office facilities and equipment

Insufficient staff to man the border posts

Insufficient handling and storage facilities

Trade in immature fish.

23

Fragmented consignments after main inspection

(Bwera border)

TEAM ZIMBABWE COUNTRY REPORT – BORDER ISSUES

18th to 23rd February, 2013

NATIONAL FLAG

INTRODUCTION

Zimbabwe is land locked country. Population – Approx 13million

Sharing borders with: SA, MOZ, BOT, ZAM.

We have a total of 24 land and air ports of entry

and exit.

Out of the 24 only 9 are currently officially

functioning

Zimbabwe provides the link between the southern

and northern Africa.

One aquaculture – one of the largest such facility in

Africa

FACILITIES AND SERVICES Decentralized ISO 17025 accredited laboratories in

4 provinces. Fish inspection services available at all functional

border posts

PE of trucks at the border PE of product

RESOURCES AVAILABLE

Competent personnel

ISO 17020 Port health inspection procedures

EQUIPMENT NOT AVAILABLE

Cold room facilities

Office equipment and accommodation Basic inspection equipment e.g. data logger,

thermometers to mention but a few

Inspection slabs

Incinerators

Transportation

PRODUCTS Tilapia – Zimbabwe to other countries –

500MT/month Cat fish – Malawi – 30MT/month

Sardines – Thailand – 150MT/month

Pilchards – Thailand - 150MT/month

Mackerel – Namibia – 1000MT/month

Kapenta – Moza – 200MT/month

Red bream – China – 50MT/month Prawns – Moza – 30MT/month Crabs – Moza – 30MT/month

24

Fish meal – Nam, Australia, India – 200MT/month

METHODS AND TYPES OF TRANSPORTATION

Mostly by road and sometimes air

Refrigerated trucks Break bulk

Procedures & Legislation ISO 17020 IPs

SI 57 of 1989 Exportation and Importation of

Veterinary Products SI 369 of 1998 Fish and Fish Products

SI 50 of 1995

Public Health Act (15:09)

CODEX

OTHER AGENCY ROLES

MoH – confirmation of diseases of PH concern Customs - duty calculation and revenue EMA – environmental protection Security agency – enforce law and order.

SAZ – Conformity to product specifications

National Parks & Wildlife

CHALLENGES Lack of infrastructure and resources

Porosity of the borders – Fish smuggling

Role conflict

Duplication of activities

Outdated legal statutes

ICT challenges.

31

Annex 6 Food safety and quality case study

CASE STUDY: FISH QUALITY AND SAFETY

PARTICIPANTS READ SECTION 3.1 C pages 41 – 43, 4.1.4 pages 130 – 136, Annex 10 p 156

DESCRIPTION OF EVENTS AND SCENE: FRESH FISH

A white Toyota open backed pick up carrying baskets of fresh fish approaches the border crossing. The

driver stops the vehicle in the street some 100 m from the inspection checkpoint and enters a restaurant to

have breakfast. At the landing site where the fish was bought and packed some ice was applied. In all there

are 10 baskets of fish and about two baskets of ice was used with the ice was spread on top of the fish in

each basket. Old and dirty plastic sheets have been used to cover the fish.

A number of passengers who have been riding on the back of the vehicle climb down and walk across the

border to wait for the vehicle on the other side. Some of them take their luggage with them, others leave

their bags and produce in the back of the pickup. The produce includes two live goats and several chickens

as well as 2 baskets of potatoes.

After 1.5 hours the driver emerges from the restaurant and drives the vehicle up to the border crossing. The

intention is to take the fish to a market some 10 hours drive across the other side of the border.

An inspection of fish reveals that much of the ice has already melted and water and fluids are dripping from

the back of the vehicle. There are some large pieces of ice remaining. The baskets appear to be old and

piled on top of each other at the front. There are a large number of flies swarming around the baskets.

Several fish are taken from a middle level basket and assessed for quality. The fish are soft and the eyes are

cloudy. The gills are brown in colour. A temperature recording shows fish on the top of a basket to be

between 10 and 15oC and those in the middle slightly warmer. The vehicle itself has a strong fish odour and

does not appear to have been cleaned for some time. As well as fish, goats and vegetables there are also two

plastic containers full of spare fuel in the back.

TASK

a) Because of what you have seen you are obliged to caution the driver and explain the potential food safety

hazards and bad practices you have noted and explain why these practices are dangerous.

b) Prepare what you are going to say to the driver and include advice as to what can be done to handle and

transport fish according to best practices.

32

KEY POINTS FROM CASE STUDY EXPECTED FROM GROUPS

GROUP 1 2 3 4 5

Time temperature abuse…..driver stops

for breakfast leading to quality

deterioration

Poor icing practice…low ratio and large

pieces plus only applied to surface of fish

Old plastic sheets pose contamination

risk…and perhaps physical hazard as bits

of plastic may cling to fish

Passengers & animals pose

contamination risk ---biological hazard

and food safety risk

Vegetables can contain clostridium

botulinum…serious food safety hazard

Open backed vehicle not conducive to

carrying chilled fresh food due to

temperature abuse and risk of

contamination

Fish quality poor

Physical damage… baskets… increasing

spoilage…

Fish temperature too high…

Flies…source of contamination…

33

GROUP 1 2 3 4 5

Unclean vehicle…source

of contamination…

Fuel---source of chemical

contamination…

34

Annex 7 Section B quiz

QUIZ – SECTION B

1. An inspector should have basic knowledge and/or skills of a number of things in order for them to do

their job properly….give 5 of these things…

Relevant laws, Regulations and Standards;

Potential Hazards in fish and feed production, processing and distribution chains based on HACCP

Principles; Fish processing operations, food microbiology and food biochemistry;

Prerequisite programs such as GHP / GMP, SSOP;

Properties and use of cleaning and sanitizing

compounds; Auditing and Inspection techniques;

Legal proceedings / Prosecution; Certification procedures; Examination of written, documentary material and other records, including those related to laboratory

testing results, which may be relevant to the assessment of compliance of a consignment with feed or fish

requirements; Assessment of non-compliance with feed and food law (when, where, what, who & how)

understanding contravention of the law; Making an arrest and preparing a case for prosecution. 2. True of false…a fish inspector needs to be well trained and keep their knowledge up to date. True 3. Apart from adequate pay for officers, give 3 anti-corruption practices that inspectors should abide

by… I. Regular rotation of inspection duties II. Combined inspection missions (two or more inspectors) III. Specific training regarding corruption and corruption avoidance IV. Periodic declaration and transparency of personal assets and incomes V. No gifts to be accepted VI. Prohibition of external employment unless approved by the Competent Authority VII. Declaration of interests of family member

35

4. It is good practice to discuss the results of an inspection and information related to a

particular business with family and friends….True or false False 5. Give 5 examples of corrupt practices to avoid..

Receiving payments (in cash or kind) for approval of consignments to pass across borders;

Fraudulent issuance of any documentation required for cross border trade

“Sampling” of products for personal use or gain;

Allowing a consignment of immature fish to pass across a border;

Alteration of charges due to influence peddling;

Allowing unlicensed fish traders to import or export consignments of fish and fishery products;

Alteration of measurements or sample results in exchange for money or gifts.

6. Give 3 examples of conflict of interests…

Entering into a business relationship with fishery business operators (e.g. consultancy/training

contracts, hold shares in fish processing plants or trading operations);

Investing in fishery sector activities e.g. fish processing, fish trade, sale of fishing gears;

Requiring official control tests to be carried out in a laboratory in which the Competent Authority has a

financial interest and where the independence of a decision or judgement could be compromised for

financial gain;

Seeking employment for relatives in fishery business operators/fish traders;

Supplying fish and other ingredients to fishery business operators.

7. What is the primary role of a border fish inspector? “to assess the food safety and quality conditions of the product and documentation against the legal

requirements (Regulations, standards, guidelines, and recommendations). Based on the findings, the

inspector is expected to take appropriate action(s) to prevent harm to the consumer especially when

conditions evidently do not meet the requirements.”

36

8. An inspector should conduct training and sensitise key stakeholders….true or false True 9. In particular circumstances where an inspector has concerns regarding the safety of a consignment of smoked fish, they should not apply the precautionary principle…true or false False 10. Give 5 powers of a fish inspector…

I. Enter, inspect and search, at any reasonable time, any vessel, vehicle, fish processing

establishment, or any place where fish are kept or stored.

II. Seize any fish or fish product that is unfit for human consumption, diseased or otherwise

contaminated; or any fish, fish product, vessel, vehicle, equipment or gear used in the commission of

the offence or anything that can serve as evidence in proving the commission of the offence.

III. Cause arrest of any offender who contravenes the requirement for safety and quality of fish or fishery

product, or any other contravention of the legislation.

IV. Destroy or otherwise render harmless any fish or fishery product which he or she has reasonable

grounds to believe is unfit for human consumption, diseased or otherwise contaminated; or, in certain

circumstances, due to its perishable nature, any fish or fish product that was seized.

V. Take samples of any fish or fishery product for purposes of verification of the products. (Suspicion,

food safety alert notifications, product recalls, disease outbreaks e.g. cholera outbreaks; Hepatitis;

radioactive contamination, chemical contamination due to mining activities, Industrial waste pollution

etc.);

VI. Take appropriate samples of non-fishery items such as water, microbial swabs, ingredients etc.

to verify compliance with regulations;

VII. Reject entry/import or exit/export of fish and fish products and which he or she has

reasonable grounds to believe is unfit for human consumption, diseased or otherwise contaminated;

VIII. Cancel sanitary health certificate upon rejection of a consignment as;

IX. Advise the Head of the Competent Authority or line manager on all matters concerning controls in fish and fish products in accordance the law

37

Annex 8 MCS presentation

Monitoring, Control and Surveillance (MCS)

@SiavongaLake Kaliba Inn

Zambia(18th-23rd/Feb 2013

Nabbongo Henry

nabbongohenry@gmail .com

+256772656004 MCS

Fisheries Monitoring, Control and Surveillance

(MCS) is a key component of the fisheries

management process

MCS is the mechanism for implementation of

agreed policies, plans or strategies for water bodies

and fisheries management

The absence of MCS operations renders a fisheries

management scheme incomplete and ineffective

The rapid depletion of key fish stocks require more

effective control over fishing activities and the

movement of fish products especially across border

points

Illegal fishing has been recognized as one of the

greatest threats to lake and River ecosystems and

the communities which depend on them

MCS A new emphasis on effective MCS methods with

increased cooperation among nations has been

stressed in the international instruments

Many of these instruments i.e the International

Plan of Action to Prevent, Deter and Eliminate

Illegal, Unreported and Unregulated Fishing

identify many tools states can employ to combat

illegal fishing and urge strengthened MCS capacity

MCS

MCS is a specialized branch of fisheries

management

MCS

Effective MCS involves:

the purpose is to increase compliance with

fisheries Rules and Regulations by stakeholders and

thus contribute to sustainable exploitation of fish

stocks

MCS aims at increasing the level of compliance

with fishery Rules and Regulations.

MCS

prevention deterrence

The preventive approach encourages "voluntary

compliance" through understanding and support

for the management strategies

Increased compliance can be obtained through

changing practices of fishers and also through their

voluntary surrender of illegal gear.

38

MCS Preventive approaches does not require the use of

force but are targeted at

raising awareness of fisheries rules and regulations

sensitizing people to change behaviors,

providing information to the community,

operationalizing processes to give fish transporters

a voice in the formulation of regulations,

MCS Examples of activities for preventive MCS

informal visits to the border posts

informal group discussions- fish traders

formal visits/meetings

awareness raising materials (posters, radio talk

shows, paintings, print media)

The parallel approach of deterrent/enforcement

MCS is necessary to ensure compliance by fishers

who resist adhering to the regulatory regime.

MCS Deterrence and enforcement include

inspection

investigation

prevention and

court proceedings to enforce the law

Voluntary compliance will be compromised if

stakeholders see non-compliant fishers successfully

evading the law and receiving economic returns

from their illegal activity, at the expense of the

fishers who comply with all requirements.

MCS tools Key tools for MCS can include: an appropriate participatory management plan

developed with stakeholder input;

enforceable legislation and control mechanisms

(licenses, permits, mesh sizes etc.); data collection systems – border post monitoring

and inspections.

supporting communications systems; patrol vessels and vehicles capable of extended

operations to remain at sea with the fishing fleets;

aircraft available for rapid deployment to efficiently

search large areas;

MCS tools… use, where appropriate, of new technology(

satellite, video, infra-red tracking, etc.); linked, land-based monitoring; support of the industry and fish traders; bilateral, sub regional and regional cooperation

with other MCS components e.g LVFO and,

professional staff

39

MCS The expense of MCS activities is often a primary

concern of any government designing and

implementing an MCS system

A civilian approach to deterrent fisheries

enforcement has proven to be the most cost-

effective and responsive to fisheries priorities

Use of civilian assets also minimizes the political

sensitivity of international fisheries incidents by

avoiding the use of military equipment and

personnel

MCS For many governments the military can play a

significant supporting role in a strong MCS system

The key for such governments is to establish an

inter-agency mechanism enables fisheries

administrators to call upon their military

counterparts as and when needed

MCS Spatial components There are three main spatial components to MCS:

land, sea and air Proper configuration varies by situation and

depends on cost, commitment, and organizational

structure (national, sub-regional or regional)

The land component of an MCS system serves as

the base of operations, the co-ordination centre for

all MCS activities, and entails border point

inspections, and the monitoring of transhipments

and trade in fish products

MCS spatial components MCS at sea includes activities undertaken in marine

areas under the jurisdiction of a State and may also

cover high seas areas

Technology can include radar, sonar and vessel

platforms

Physical presence through at Border points patrols

is a fundamental MCS component as it is necessary

for arresting violators and securing evidence

The air component covers the air and space

equipment (aircraft, satellites, etc.) and the

flexibility, speed and deterrence of these tools

make them very popular

MCS spatial components Recent developments in MCS have seen the

growing influence of Vessel Monitoring Systems

(VMS)

The introduction of very reliable satellite

communications systems and the complementary

development of Global Positioning Systems (GPS)

enabled fishing vessels to automatically report

their positions to management authorities at

predetermined intervals or when requested

MCS spatial components The initial introduction of these technologies has

been directed at the enforcement role of MCS

increasingly scientists and managers are realizing

the potential of better communications for their

objectives

40

This increased role in real time information from

fishing vessels of supplementary data (catch

reporting, fishing activities, analysis of catch) has

been termed Integrated Fisheries Monitoring (IFM).

MCS Growing concern over global security and

awareness of activity in the marine

environment has also influenced MCS programmes Organized crime has made in-roads into fisheries

The MCS cycle Monitoring

Monitoring includes the collection, measurement

and analysis of fish data including, but not limited

to: species composition, method of processing,

quality and quantity of fish mode of transport, area

of operations, etc

This information is the primary data that fisheries

managers use to arrive at management decisions

If this information is unavailable, inaccurate or

incomplete, managers will be handicapped in

developing and implementing management

measures

Monitoring Monitoring provides the baseline information for

MCS and is the information source used to develop

the control regime

Therefore Border Fisheries Inspectors should

collect data on all fish consignments that enter and

leave border posts of their jurisdiction

This will include but not limited to:

Weight in tons or kgs Sizes of fish, especially those species like Nile perch

and tilapia that are regulated by size.

Main fish species Monitoring Forms of fish (frozen, chilled, smoked, sundried,

salted and canned)

Number and types of fishing gear e.g. Gillnets,

monofilaments nets, hooks, etc.

Engine horse power Licenses and permits verified.

Control Control involves the specification of the terms and

conditions under which resources can be harvested

These specifications are normally contained in

national fisheries legislation and other

arrangements

The legislation provides the basis for which

fisheries management arrangements, via MCS, are

implemented

Framework legislation should clearly state the

management measures being implemented and

define the requirements and prohibitions that will

be enforced

Control This component establishes and agrees the

management measures which are to be

used/enforced in the surveillance component.

41

Surveillance Border Fisheries Inspectors should know the

regionally agreed measures on certain fish species

(e.g. the minimum size of Nile perch whole fish is

20 inches while Tilapia is 11 inches and this is a

control measure adopted by the LVFO for the three

riparian states that share Lake Victoria)

Control

Certain fishing gear (i.e monofilament nets, hooks less than 9 inches,

and cast nets, trawlers are prohibited fishing gear

in inland waters)

Border Fisheries Inspectors should also understand

the required minimum documents that a fish

trader and consignment of fish should have (e.g.

import/export permits, certificates of origin,

sanitary certificates and transit permits)

Surveillance Surveillance involves the supervision of fishing

activity to ensure that national legislation and

terms, conditions of access and management

measures are observed

This activity is critical to ensure that resources are

not over exploited, poaching is minimized and

management arrangements are implemented

The surveillance activity feeds back information

into the monitoring system which may then be

used to change control component – the system is

cyclical.

Border Fisheries Inspector may need to engage

with other enforcement institutions like police to

control IUU which are common among border

posts

When Border Fisheries Inspector has reasonable

grounds to believe that a violation has been

committed under relevant laws, or other applicable

legislation, s/he shall conduct investigations and

gather evidence to determine the facts of the

alleged violation

If the violation concerns the immediate safety of

the product, the case will be referred to the head

of the CA for appropriate action.

Surveillance The following criteria may be considered to

determine fish traders’ compliance: The offender’s history of compliance with the

legislation; Demonstrated willingness to achieve compliance;

Evidence of corrective action already taken;

The intention to correct non-compliance; and The severity of the risk related to food safety

Implementation of MCS

To achieve meaningful implementation of MCS at

border posts, Border Fisheries Inspectors need to

be trained in MCS

This provides a basis for regionally harmonized

training for fisheries enforcement officers in MCS

42

To provide Border Fisheries Inspectors with the

necessary technical knowledge and skills to

perform these duties in a professional manner to a

regionally agreed standard

Shared enforcement actions

In the event that the enforcement capability of

Border Fisheries Inspectors is limited like in case of

serious non-compliance by an establishment or fish

trader, this shall be coordinated with the CA and

other relevant key enforcement intuitions for

appropriate regulatory action

The following are the actions which shall be taken

to achieve compliance for violation(s) of fish

regulations and other applicable legislation:

Warnings

A written warning is given when the non-

compliance is not addressed, or is likely to result in

significant hazard or serious harm

The significant or serious harm would include

health or safety risks, or fraud. The written warning

must contain the following information:

the section(s) of the Fisheries Regulation and other

relevant national Regulations violated;

summary of the facts and a description of the

violation;

the time limit within which the establishment or

fish trader must comply with the warning; and

clear statement that if the warning is not

responded to or there are repeated violations,

alternative enforcement action will be taken.

Detention of fish

Border Fisheries inspector may detain the fish by

attaching to the fish or to a container or carton of

fish a numbered tag upon which shall be clearly

written

(a) the word "held"; (b) an identification number; (c) a brief description of the lot detained;

(d) the date; and

(e) the signature of the inspector

Rejection of entry Seizure and disposal of fish consignments If an inspector believes, on reasonable grounds,

that an offence has been committed the inspector

may seize all fish and containers

Including transport vessels and vehicles All fish consignments seized under above

conditions shall be detained for a period not

exceeding two months following the day of

seizure, unless during that period proceedings

under the law in respect of consignments are

undertaken, in which case the consignment may

be further detained until the proceedings are

finally concluded

43

Seizure and disposal of fish consignments If a person is convicted of an offence, the fish and

containers by means of or in relation to which the

offence was committed in addition to any penalty

imposed, may be forfeited, on the conviction, to

the government and may be disposed of as

deemed necessary

Any proceeds accruing from the sale must be paid

to government accounts and become part of the

consolidated revenue fund

Seizure and disposal of fish consignments

If fish have been seized under stated laws or

legislation and the person charged is acquitted of

the charge against the person, the inspector or

other person having the custody of the fish and

containers seized under that law or legislation must

(a) Return them to the person from whom

they were seized, or

(b) If the fish have been disposed of by

courts of law, the owner shall follow up the refund

with the court.

Where there is excess weight of more than 10%

above the certified weight, such a consignment

should be offloaded and the excess weight handled

in accordance with the laws of the respective

countries

Thank you.

May God Bless you all !!

NABBONGO HENRY

[email protected]/nabbongo.henry@yah

oo.com +256 772656004/+256 775977173

44

Annex 9 MCS working group presentations

45

Annex 10 MCS presentation guide

CASE STUDY: MCS is one of the key fisheries management tools that are used to reduce IUUs. As a border

Fish inspector identify activities that are linked to Monitoring; control and surveillance. I. For each MCS component develop a matrix (tabular form to provide responses on – what; when;

why and how )

II. Identify key stakeholders that are critical in each MCS component and give reasons

III. Outline possible management decision /recommendation that would be undertaken for a notorious

Border Post dealing in IUUs Monitoring Monitoring includes the collection, measurement and analysis of fishing activity including, but

not limited to: catch, species composition, fishing effort, by-catch, discards, area of operations,

etc. This information is primary data that fisheries managers use to arrive at management

decisions.

Monitoring provides the baseline information for MCS and is the information source used to develop the

control regime. Therefore Border Fisheries Inspectors should collect data on all fish consignments

that enter and leave Border Posts of their Jurisdiction.

No What why When How

46

Fish products Fish size Fish quantity Fish quality Fish spps Product

forms( slated, smoked, fresh, frozen

Origin of fish

Provide baseline data on :

Immature fish

Restricted spps Restricted

water sources/ closed

Endangered spps

Decline in stock

Issuance of regulations

Increase in fish traders

New Market are established

Seasonal variations – Peak and low

Increase in market demand

Closure of processing factories bse of ltd raw materials

Particular Size of fish dominates market

Outbreaks of food safety

Measurement of size

Taking weights Physical Count of

number of baskets

Checking documents

Court/police cases Use CCV cameras;

photographs, scanners

Observations

GIS/GPS

Satellites

VMS

47

hazards

Documents Sanitary

certificates License Permits

Compliance to requirements

Every consignment Physical checks of documents

Gears mesh Size Prohibited gears

(Monofilaments, cast nets, seine nets)

Number of panels (length) gill nets

Type of gear Fishing methods

(Dynamite) Quantity of gears Number of

vessels and Vehicles

Establish origin of Prohibited gears Establish quantity No. of gears to reduce overcapacity

Every consignment of gears at point of entry Increase of immature fish

Physical check of the gears Check accompanying documents Check point of destination

Q2 Key stakeholders in Monitoring

why

1 National Bureau of Statistics

National data processing and information

2 NATIONAL Bureau of Standards

Issuance of standards

3 Research To provide information eg number of gears , types of gears ;and size of fish , quantity of fish t eg CAS- Catch assessment surveys – fish qty, size, spps ect

4 Revenue – Customs authorities

Data on quantity and value

5 Fish traders Associations Number of traders

6 Police Enforcement 8 Immigration Travel clearance

Management recommendation s for notorious order post based on monitoring

I. Increase number of inspectors to collect data

II. Purchase of more data collection tools and equipment

48

III. Liaise with national statistics and Research authorities to analysis data for onward decision making

IV. Develop standards for effective monitoring of products and gears

V. Harmonize data collection methods

What is Control?

Involves the specification of the terms and conditions under which resources can be harvested. These

specifications are normally contained in national fisheries legislation and other arrangements that might be

nationally, sub-regionally, or regionally agreed. The legislation provides the basis for which fisheries

management arrangements, via MCS, are implemented. For maximum effect, framework legislation should

clearly state the management measures being implemented and define the requirements and prohibitions

that will be enforced. This component establishes and agrees the management measures which are to be

used/enforced in the surveillance component.

Therefore Border Fisheries Inspectors should know regionally agreed measures – IPOA Capacity on IUUs, Mesh

sizes of gears for certain fish species, slot /sizes of fish, prohibited fish spps, restricted water sources.


Fish products

Fish size Fish quantity Fish quality Fish spps Product forms(

slated, smoked, fresh, frozen

Origin of fish

To ensure

compliance to

regulations,

standards,

Guidelines,

Agreements,

Conventions,

protocols

decline in fish stocks- sustainability

New instruments enacted( Permits; license, closed season etc

Ratification of agreements and protocols

Enactment of laws( regulations; by laws administrative guidelines)

Domestication of international and regional agreements

Dissemination to all stakeholders

Sensitization of stakeholders

Documents

Sanitary certificates License Permits

Compliance to

requirements


Gears

mesh Size Prohibited gears(

Restrict entry

of Prohibited

gears

Every consignment of

gears at point of entry

Increase of immature

Physical check of the gears

Check accompanying

49

Monofilaments, cast nets, seine nets )


Type of gear Fishing methods (

Dynamite) Quantity of gears Unregistered boats

on the Lake

Restricted mesh

sizes

No. of gears to

reduce

overcapacity

fish documents

Check point of destination

Q2 Key stakeholders in

Monitoring

why

1 National Bureau of

Statistics

National data processing and information

2 NATIONAL Bureau of

Standards

Issuance of standards

3 Research To provide information on fishing effort , Capacity and catch eg CAS-

Catch assessment surveys – fish qty, size, spps ect

4 Revenue – Customs

authorities


5 Fish traders Associations Number of traders , supply of information on illegal traders and sense of

ownership of the industry

6 Police Enforcement of law

8 Immigration Travel clearance

9 Judiciary Legal drafting

Courts Legal proceedings

Local Leadership Mobilization and sense of ownership

RFMOs- (IOC/RFBs- ( LVFO,

LTA,

Ratification of agreements –e.g. IPOA- IUU capacity , immature fish,

Harmonization policies and laws.

50

Management recommendation s for notorious order post based on Control

VI. Enactment of bylaws and ordinances,

VII. Issuance of guidelines e.g. RFT Guidelines, administrative instruments e.g. Negative list of exports-

NEL

VIII. Policy reviews

IX. Development and or harmonization of standards

X. Blacklist of perpetual offenders

What is Surveillance?

Surveillance involves the supervision of fishing activity to ensure that national legislation and the terms &

conditions of access and management measures are observed. This activity is critical to ensure that resources

are not over exploited, poaching is minimized and management arrangements are implemented.

The surveillance activity feeds back information into the monitoring system which may then be used to

change control component etc– the system is cyclical.

Note: at border input controls and output controls are enforced.


Fish products Fish size Fish quantity Fish quality Fish spps Product forms(

slated, smoked, fresh, frozen

Origin of fish

To ensure compliance to regulations, standards, Guidelines, Agreements, Conventions, protocols

decline in fish stocks- sustainability

overcapacity over

exploitation

ratification of agreements

Illegalities

Enforcement of law( Patrols, inspections )

Seizure of consignments

Arrests and prosecutions

Sensitization of stakeholders

Transboundary meetings

Documents Sanitary certificates License Permits

Compliance to requirements


Gears mesh Size Prohibited gears(

Monofilaments, cast nets, seine nets )

Restrict entry of Prohibited gears Restricted mesh sizes

Every consignment of gears at point of entry Increase of immature fish

Physical check of the gears Check accompanying documents Check point of origin

51


Type of gear Fishing methods (

Dynamite) Quantity of gears Unregistered boats

on the Lake

No. of gears to reduce overcapacity

Q2 Key stakeholders in Monitoring

why

1 Revenue – Customs authorities


2 Fish traders Associations Number of traders and legality

3 Law enforcement authorities eg Police , Maritime, Local Govt Internal security

Enforcement of law

5 Immigration Travel clearance – Foreigners

6 Courts of Judicature Legal proceedings

7 Local Leadership Mass mobilization and identification, supply of information.

Management recommendation s for notorious order post based on surveillance

XI. Increase number of inspectors to conduct enforcement

XII. Purchase more inspection tools and equipment

XIII. Boost mode of transportation

XIV. Undertake joint patrols with other enforcement agencies

XV. Suspend activities of the border

XVI. Arrest and prosecute offenders

XVII. Motivation of officers at borders for increased work load

XVIII. Seek deterrent punishments

XIX. Initiate bilateral or multilateral discussions thru diplomatic corps or RFMOs/RFBs

52

Annex 11 Arrest role play

Abdullah Aziz is a known notorious trader in illegal fish and is known to traffic fish across the Malawi/Zambia

and Tanzania/Malawi borders.

A week previously he was stopped at a road block mounted by Border Fisheries Inspectors together with the

Police. Unfortunately he escaped across the border by force. You now have received information from your informers that Abdullah Aziz’s Vehicle XYZ 123 D is loaded with

immature fish and is about to arrive at your border post. Abdullah Aziz is known to be travelling in the vehicle. Your job now is to apprehend Aziz carrying out the correct procedures to arrest him and hand him over to the

police for prosecution.

Task As a group create a role play/drama to describe and demonstrate how you would apprehend and arrest Aziz.

The activity should show and explain the actions and legal procedures you would undertake. Some key

stakeholders to portray are Aziz, the vehicle driver, fish inspector, police and any witnesses.

Background information to help with the task is found in the manual pages 64 to 70 and pages 80 to 100.

53

Annex 12 Fish inspection procedures

FISH INSPECTION PROCEDURES

LOOK FOR (EG HAZARDS, BAD PRACTICES, ETC) BY

TIMOTHY PHIRI

SESSION OBJECTIVES

DISCUSS FISH INSPECTION PROCEDURES HOW TO REPORT ON CONDUCTED INSPECTION/S

TWO TYPES OFBORDER FISH INSPECTION

SYSTEM INSPECTION (PRODUCTION CHAIN)

COMPLIANCE INSPECTION (TO REGULATIONS,

OPERATIONAL GUIDELINES, STANDARDS, ETC)

PHILOSOPHY OF INSPECTION

LOOK AT (EG PRODUCTS, DOCUMENTS, UTENSILS,

EQUIPMENT, ETC.)

SEQUENCE OF EVENTS WHEN EXECUTING FISH

INSPECTION

PREPARATION

EXECUTION

REPORTING

SUBMISSION OF CORRECTIVE ACTION

FOLLOW UP/VERIFICATION

FILE CLOSURE 1. PREPARATION

PREPARE INSPECTION CHECKLISTS

ASSEMBLE INSPECTION TOOLS

ORGANISE SEALS

GATHER COPIES OF RELEVANT LEGISLATION ASSEMBLE SAMPLING KITS

ARRANGE RECORDING DEVICES

HAVE IDENTITY CARD

54

2. EXECUTION

BE OBJECTIVE USE LAID DOWN PRINCIPLES AND GUIDELINES

FOLLOW SCIENTIFIC PROTOCOLS

AVOID WHAT IS NOT YOUR DUTY 3. REPORTING

MAKE AN INTRODUCTION OF THE REPORT

(OBJECTIVES, SCOPE, MANAGEMENT, ETC.)

INDICATE THE DATE OR PERIOD OF INSPECTION

STATE THE MAIN FINDINGS OF THE INSPECTION

PROVIDE STATISTICAL DATA, REFERENCES, COURT

RECORDS, WHERE POSSIBLE

THE REPORT MUST BE SIGNED BY THE INSPECTOR

AND OFFICIALLY STAMPED

4. CONCLUSION CONCLUSION/S MUST BE BASED ON REGULATORY

FRAME WORK (QUOTE LEGAL PROVISIONS WHERE

APPLICABLE)

STATE WHETHER THERE WAS COMPLIANCE OR

NON-COMPLIANCE IN THE MATTER IN QUESTION

WITH RESPECT TO LEGAL PROVISIONS

5. RECOMMENDATIONS

SHOULD BE BASED ON OBJECTIVES OF THE

INSPECTION AND NON-CONFORMANCE, IF ANY

THE END

TOWARDS REGIONAL HARMONISATION!

THANK YOU FOR YOUR ATTENTION

55

TRACEABILITY BY: TIMOTHY PHIRI

SESSION OBJECTIVES

DEFINE WHAT TRACEABILITY IS HOW TRACEABILITY HELPS THE FISHERIES

INSPECTOR

IMPORTANCE OF TRACEABILITY

TRECEABILITY DEFINED

TRACING THE DISTRIBUTION ROUTE AND

CONDITIONS OF THE PRODUCTS

FARM TO FORK /TABLE OR FISHER TO CONSUMER

HOW DOES TRACEABILITY WORK

USE OF BARCODES VERIFIES THE INTEGRITY OF THE SUPPLY CHAIN

REASON FOR TRECEABILITY

MAINTENANCE OF FISH QUALITY AND SAFETY

HELPS IN PRODUCT IDENTIFICATION AND RECALL

WHEN THERE IS A PROBLEM WHAT IS THE ROLE OF THE INSPECTOR IN

TRACEABILITY

CONFIRM THE PRESENCE OF:

BATCH CODES

DOCUMENTED PROCESS PROCEDURES RECORD KEEPING WHERE IS TRACEABILITY DATA FOUND/LOCATED

SANITARY CERTIFICATE

PRODUCTS PACKAGING MATERIALS EXAMPLE OF BATCH CODING SYSTEM D=DAY OF WEEK ( 1=SUNDAY, 2=MONDAY, ETC)

WW=WEEK NUMBER ( 1 TO 52 WEEKS OF YEAR)

Y=YEAR ( 1,2,3,ETC)

P=PRODUCTION SHIFT ( 1=DAY, 2= NIGHT) XX=SUPPLIER CODE (01,02,03, ETC)

SS= SPECIES CODE

LABELING CLASS EXERCISES (PAGES 124 TO 127 OF THE

MANUAL)

WHAT IS THE DIFFERENCE BETWEEN LABELING

AND TRACEABILITY?

THE END

THANK YOU

56

QUARANTINE PROCEDURES WHEN ARE PRODUCTS SUBJECTED TO

QUARANTINE?

WHAT ARE THE STEPS TAKEN BEFORE A PRODUCT

IS QUARANTINED?

PRODUCT RECALL/WITHDRAWAL WHAT REASONS WILL NECESSITATE A RECALL OF

PRODUCTS FROM THE MARKET?

WHAT ACTION SHOULD BE TAKEN PRIOR TO A

RECALL EXERCISE?

RAPID ALERT NOTIFICATION SYSTEM FOR FOOD

AND FEED

DISCUSS THE RELEVANCE OF THE ABOVE IN

RELATION TO SMALL SCALE TRADE

57

Annex 13 Certification

Certification procedures Omanyi B Paul

Reference in draft manual

Pages- section D: Certification procedures pages

125- 130

Appendix :12 Modal Health certificate pages 158-

161 Introduction

“Certification” means the procedure by which

official certification bodies or officially recognized

certification bodies provide written or equivalent

assurance that foods or food control systems

conform to requirements.

Certification measure by regulatory agencies of

importing and exporting countries to compliment

the control of their inspection system for fish and

fishery products

Background Mandatory product certification (and catch

documentation) is used as a natural extension of

normal monitoring and enforcement in fisheries.

It has gained heightened importance with the

adoption by the FAO Council in 2001 of the

International Plan of Action (IPOA) to prevent,

deter and eliminate IUU fishing

Model certificates The numbers and types of certificates should be

limited and could be promoted through

international (Codex) model certificates

Model certificates apply to fish and fishery

products presented for international trade must

meet food safety, wholesomeness and conformity

to food production requirements of the importing

country.

Certificates should adequately describe one or

several lots or batches of product’s compliance

with Regulatory requirements based on regular

inspections by the inspection service

Authenticity of certificate The Model Certificate should contain and be

completed as follows:

Identification Number should be unique for each

certificate

Country of Dispatch -name of the country of the

competent authority

State or type of processing - fresh, frozen, canned,

smoked sun dried, slated, deep-fried, etc

Type of packaging -cartons, boxes, bags, cases,

drums, barrels, pallets

Lot identifier / Date code provided by a processor

to account for their production of fish and fishery

products thus in the event of public health

investigations and recalls. How possible is it for

Regional Fish Traders

58

Means of transport flight/train/truck/container

number

Official stamp,(Design, ink, CA, CODE,I inscription,

National identity, date )

Serial numbers, Details certifying officer- Title & Qualification

Authenticity of certificate

Attestation is a statement confirming the product

or batches of products originate from an

establishment that is essentially in good regulatory

standing with the Competent Authority in that

country and that the products were processed and

otherwise handled under a competent HACCP and

sanitary programme - GHPs

Original Certificate should be identifiable and this

status should be displayed appropriately with the

mark “ORIGINAL” or if a copy is necessary, this

certificate should be marked as “COPY” or terms of

this effect.

Page numbering should be used where the

certificate occupies more than one sheet of paper.

Seal and signature should be applied in a manner

that minimizes the risk of fraud

Replacement of certificates occur when

Damage of certificate in transit,

Administrative errors;

Proven lost certificate Damaged certificates;

Changes to the consignee; and/or

Last minute changes to the quantity shipped.

Replacement certificates will not be issued for a

shipment that has been imported into another

country

A replacement certificate is issued by the certifying

officer.

Rejection of certificate Reject the entry of such a consignment and Stamp

in the sanitary health certificate “rejected fish

consignment”

Alert responsible authorities and Border points.

Allow the owner of consignment re-exports the

product BUT this depends on the safety risk of

concern.

Destroy the consignment at the cost of the owner

of the consignment in accordance with the

regulations of the respective countries.

Increase frequency of inspections of such fishery

products or consignments from such country of

origin.

Group Work Refer to copies of Health certificates presented to

your groups, conduct document verification and

suggest actions to be undertaken.

For regional fish trade what are the key features

that a sanitary certificate should include?

58

Annex 14 Feedback and comments from the manual review

59

Annex 15 Making a Statement case study

Mutu Machozi is a fish trader as well as a fish net importer, who imports both fish and fish nets from Malawi to Zambia through the Mwami

Border Post in the Eastern Province of Zambia. He sometimes triples as a mechanic. He has never paid for any License/permit for any of

the activities engaged in.

On the 11th

day of Jan 2012 at around 9:00 am he was intercepted by Border Fisheries Inspectors together with Police at Mwami Border.

After inspection the consignment was found to comprise of immature tilapia, monofilament nets, 3 Jerry cans of engine oil and two s pare tyres.

Okumu Shaban his assistant and Amuza Odiambo his spanner boy, were found sleeping on top of a tarpaulin laid on the spare tyres which

were directly placed on top of the fish. In the process one of the community members whispered to the Fisheries inspector that in a corner of

the vehicle was a kennel containing a puppy, which was on top of the nets. All the three persons were arrested and the exhibits plus the open

back Truck Reg. No. ABL 1498 were taken to Mwami Boarder P olice station.

Task

In relation to the offences committed, as the arresting officer you are now required to prepare a technical statement for submission to the Police.

Refer to pages 71 to 76 of the manual for background information.

60

Example of how to write a statement NAMBI REBECCA A FEMALE ADULT WITH IDENTITY CARD NUMBER 2700089, 28 YEARS OLD AND RESIDING AT PLOT 20 LUGARD AVENUE

BUGONGA ENTEBBE UGANDA OF HOME TELEPHONE NUMBER +256 772 232323, MOBILE TELEPHONE NUMBER OF +256 772 656004 AND WORK

TELEPHONE NUMBER OF +256 414 320496, EMPLOYED AS A FISHERIES INSPECTOR BY THE DEPARTMENT OF FISHERIES RESOURCES ENTEBBE –

UGANDA. (MINISTRY OF AGRICULTURE ANIMAL INDUSTRY AND FISHERIES

STATES While on my official duty with 4 Police officers (Force numbers, ranks and full names) attached to Mwami border Police station at exactly 0900hrs

on the 11th day of January 2012 in the areas of Mwami border Post, we intercepted Truck Registration Number ABL 1498. On interrogations we

came to find out that it belonged to a one called Mutu Machozi who was found seated at the co -driver’s seat. The vehicle was subjected to an

inspection and after inspection ……………………………………………………………………

Include all the findings with full citations of respective sections of the law contravened by the actions of the suspect.

…………………………………………………………………………………………………………………………………………………………………. ………………………………………………………………………………………………………………………………………………………………….

………………………………………………………………………………………………………………………………………………………………….

………………………………………………………………………………………………………………………………………………………………….

Statement self recorded

Signature …………………………………………………………………………..

NB. Don’t forget to include scientific names for fish species

61

Annex 16 Field visit guide

Kariba border post is situated on the Zambia-Zimbabwe border. The main fish product that passes through the border, is whole fresh tilapia on

ice from the nearby Lake Harvest, the largest fish farm in Africa.

The key issues to concentrate on during the field visit are:

1. Inspection procedures

2. Documentation used

3. Vehicles and their movement

4. Infrastructure and facilities at the border post

5. Fish handling, quality and food safety

6. Coordination between institutions

7. Fish inspectors welfare and conditions

The objective is to, where possible, note good and poor practices associated with each of these issues. To help this process it is recommended

that you work in pairs or small groups and prior to the visit, prepare a checklist which consists of at least: things to observe/inspect; key

questions to ask and the people/institutions to interview during the visit.

Following the visit there will be a plenary discussion of the observations from the visit.

62

Annex 17 Working group assessment case study

On 14th

December 2012 at 10.25 am a Benz open backed lorry registration number XYZ 123 driven by Mr C carrying baskets of smoked and

salted and dried fish arrives at the border crossing having originally started its journey in a third country.

A number of passengers who have been riding on the back of the vehicle climb down and walk across the border to wait for the vehicle

on the other side. Some of them take their luggage with them and others leave their bags of produce in the back of the pickup. The produce

includes several bunches of bananas, 6 second hand bicycles and 10 bags of charcoal.

Several baskets of fish contain undersize fish and some smoked fish is coated with a suspicious looking white powder. The hea lth

certificate appears to have an unusual stamp on it. The trader Mr A, who owns the consignment offers the inspector US$100 to let the lorry

pass across the border. Your colleague Ms B sees the attempted bribe.

TASK

a) Describe the process you would go through to inspect the consignment and what you would look at and what you would look for.

b) Based on the discovery of undersized fish, the presence of white powder, and document irregularities, what actions would you take?

c) Describe how you would arrest the trader.

d) Prepare a statement to be used in court for the case.

63

ANSWER TO INCLUDE: a) Precautionary approach Looking at vehicle, fish products, and packaging, documents Looking for food safety hazards and risks, compliance with GHP, lack of and falsification of documentation

b) Arrest the trader

Impound the fish Take sample of white powder for further testing

c) Arrest procedure

d) All aspects of preparing and producing the good statement and the content of a good statement

64

Annex 18 Workshop evaluation results

Please give a score to each aspect of the workshop below. Please add any comments you wish to make.

1 = very poor; 2 = poor; 3 = average; 4 = good; 5 = excellent

Course & training approach

1

2

3

4

5

Quality of teaching facilities

3%

3%

10%

52%

32%

Presenters

7%

3%

10%

62%

18%

Case studies

14%

3%

21%

31%

31%

Group work

3%

3%

17%

63%

13%

Plenary presentations

3%

10%

10%

66%

10%

Quiz

4%

4%

21%

50%

21%

Quality of Border Inspectors manual

7%

10%

17%

52%

14%

Course duration

4%

8%

39%

46%

4%

Subjects and sessions

1

2

3

4

5

Food safety & quality

4%

4%

12%

52%

28%

Inspection procedures

3%

6%

9%

64%

18%

65

Making and Arrest

16%

12%

54%

28%

Preparing a statement

17%

10%

41%

32%

Certification

4%

16%

60%

20%

Field visit

79%

14%

7%

Final Assessment Case study

4%

26%

52%

18%

Workshop objective met? Yes

Participants needed more time to go through the manual page by page

Apart from field visit

Theoretically but not practically

Disappointed with treatment by Zimbabwe authorities

Yes but disturbances from day 1

Review process not completed however training was conducted

Fairly met…it needed more time and real border inspectors should attend

Not really…time was wasted doing other subjects not related to the objective

Some areas not relevant to fisheries inspectors role such as making an arrest and making a statement… this is job of police

Averagely met

How could the workshop be improved? Provide manuals in advance so could be read beforehand

More days would be an improvement

Selection of participants must change to not include those that will simply antagonize the process

66

Better arrangement with other border staff for better transit (field visit) Participants from same country should not sit next

to each other

More field visits

More time to review manual

Transparency and tell participants in advance what the per diem is

Per diems as Zambia is expensive

Give enough allowance/per diem increase

Increase number of facilitators Give initiative to participants Look for professional facilitators

Have unbiased environment involve all countries to participate as only Ugandans were facilitators

Work on the aims of guide and dwell only on inspectors’ job

Prior planning

Additional Comments: Zimbabwe must send right framed participants next time

Appreciate experience shared with other countries

Good learning process for countries introducing fish inspection Find out if Zimbabwe are interested in fish trade

harmonization It has been so nice and appreciated nice travel arrangement

Prepare better for field visit as this is where participants can learn

If paying in foreign currency pay in advance to avoid disruption due to exchange process

I didn’t like the way the delegates from Zimbabwe behaved

Fieldwork to be conducted at border posts where procedures are not strict



The situation was not conducive to learning due to low per diem and standard of living in Siavonga

Next workshop held outside Zambia so Zambians should have a feel of other countries

Prepare well beforehand to avoid miss handling participants

67

Per diems narrated to participants and focal points beforehand to omit doubts

Participants highly demoralised from day 1 due to per diems given. This ended the morale of participation. Harmonization of the manual might

end here if treatment of participants will be as revealed in this workshop as few may be willing to participate in the future.


Allow all countries to do presentation not only one country in this case Uganda was dominating the workshop

Avoid favouritism for better implementation

Accommodation issues need to be addressed

Misconception on the workshop objective - One would have thought that the workshop agenda was centred on reviewing a draft document that

was compiled by the steering committee in Kenya. After the review we would have expected to see an awareness campaign, in all the

participating countries, and eventually implementation of the guideline / manual followed up by regular monitoring and review

68

Annex 19 Workshop photographs

71

La bonne gouvernance et de la gestion des pêches et de

l'aquaculture permettent d'améliorer la contribution du

secteur à la sécurité alimentaire, au développement social, à

la croissance économique et au commerce régional ; ceci en

assurant par ailleurs une protection renforcée des ressources

halieutiques et de leurs écosystèmes.

La Commission de l'Océan Indien (COI) ainsi que la

COMESA (Common Market for Eastern and Southern

Africa), l'EAC (East African Community) et l'IGAD (Inter-

Governmental Authority on Development) ont développé

des stratégies à cette fin et se sont engagés à promouvoir la

pêche et l'aquaculture responsable.

SmartFish supporte la mise en œuvre de ces stratégies

régionales en mettant l'accent sur le renforcement des

capacités et des interventions connexes visant à :

la mise en œuvre d’un développement et d’une

gestion durables des pêcheries ;

le lancement d’un cadre de gouvernance pour les

pêcheries durables dans la région;

le développment d’un suivi-contrôle-surveillance

efficace pour les ressources halieutiques

transfrontalières ;

le développment de stratégies commerciales

regionals et la mise en œuvre d’initiatives

commerciales;

l’amélioration de la sécurité alimentaire à travers la

réduction des pertes post-capture et la

diversification.

SmartFish est financé par l'Union Européenne dans le cadre

du 10ème Fond Européen de Développement.

SmartFish est mis en œuvre par la COI en partenariat avec la

COMESA, l'EAC et l'IGAD et en collaboration avec la

SADC. Une collaboration étroite a également été

développée avec les organisations régionales de pêche de la

région. L'assistance technique est fournie par la FAO et le

consortium Agrotec SpA.

By improving the governance and management of our

fisheries and aquaculture development, we can also

improve food security, social benefits, regional trade

and increase economic growth, while also ensuring that

we protect our fisheries resources and their ecosystems.

The Indian Ocean Commission (IOC), the Common

Market for Eastern and Southern Africa (COMESA),

the East African Community (EAC) and the Inter-

Governmental Authority on Development (IGAD) have

developed strategies to that effect and committed to

regional approaches to the promotion of responsible

fisheries and aquaculture.

SmartFish is supporting the implementation of these

regional fisheries strategies, through capacity building

and related interventions aimed specifically at:

implementing sustainable regional fisheries

management and development;

initiating a governance framework for

sustainable regional fisheries;

developing effective monitoring, control and

surveillance for trans boundary fisheries

resources;

developing regional trade strategies and

implementing regional trade initiatives;

contributing to food security through the

reduction of post-harvest losses and

diversification.

SmartFish is financed by the European Union under the

10th European Development Fund.

SmartFish is implemented by the IOC in partnership

with the COMESA, EAC, and IGAD and in

collaboration with SADC. An effective collaboration

with all relevant regional fisheries organisations has

also been established. Technical support is provided by

Food and Agriculture Organization (FAO) and the

Agrotec SpA consortium.

Contact:

Indian Ocean Commission-SmartFish Programme

Blue Tower,5th

Floor, Institute Street – Ebene Mauritius

Tel: (+230) 402 6100

Fax: (+230) 406 7933