BREAKOUT SESSION: GOODS AND SERVICESBREAKOUT SESSION: GOODS AND SERVICES

Moderator: Anne LewisEqual Business Opportunity SpecialistEqual Opportunity Programs Department

Presenter: Ann HelmsProcurement SupervisorProcurement SupervisorMaterials Management Division, National

Presenter: Vikki SmithPresenter: Vikki SmithProcurement SupervisorMaterials Management Division, Dulles

C Presenter: Cedric KinlowContracting Officer, Goods & ServicesProcurement and Contracts Department

BREAKOUT SESSION: GOODS AND SERVICESBREAKOUT SESSION: GOODS AND SERVICES

Session HighlightsSession HighlightsLDBE Program & Tips

Procurement Offices

Levels of Competition

Sources of Procurement Information

Website Navigation

Common Mistakes

ff Keys to an Effective Proposal

Upcoming Opportunities

BREAKOUT SESSION: GOODS AND SERVICESBREAKOUT SESSION: GOODS AND SERVICES

LDBE ProgramLDBE ProgramLDBE = Local Disadvantaged Business Enterprise

An LDBE is a small business concern which is organized for profit d l d i hi 100 il di f W hi DC' Z and located within a 100-mile radius of Washington, DC's Zero

Mile Marker

Average gross receipts, based on the firm's last three years of g g p , yreceipts, must not exceed the SBA’s small business size standard for the commodity requested

LDBE Firms may compete on all Full and Open contracting LDBE Firms may compete on all Full and Open contracting opportunities – whether or not an LDBE requirement has been established.

BREAKOUT SESSION: GOODS AND SERVICESBREAKOUT SESSION: GOODS AND SERVICES

Tips for Completing the Tips for Completing the LDBE A li tiLDBE A li ti

Use NAICS Codes instead of SIC Codes

LDBE ApplicationLDBE ApplicationUse NAICS Codes instead of SIC Codes

For affiliates, the Airports Authority requires the following:

Taxpayer Identification Numbersp y

Affiliate’s gross receipts for last three years

Complete contact information

Please allow 30 days for the review of LDBE applications

BREAKOUT SESSION: GOODS AND SERVICESBREAKOUT SESSION: GOODS AND SERVICES

Airports Authority Airports Authority Purchasing OfficesPurchasing OfficesPurchasing OfficesPurchasing Offices

Materials Management Division, National

M t i l M t Di i i D llMaterials Management Division, Dulles

Procurement and Contracts Departmentocu e e t a Co t acts epa t e t

BREAKOUT SESSION: GOODS AND SERVICESBREAKOUT SESSION: GOODS AND SERVICES

Materials Management Materials Management Di ision Di ision National AirportNational AirportDivision Division –– National AirportNational Airport

Responsible for procurement of goods and services at Ronald Responsible for procurement of goods and services at Ronald Reagan Washington National Airport which involve a total commitment of $50,000.00 or less.

Office Location: Terminal A, Room 278

Ronald Reagan Washington National Airportg g p

Main Phone Number: 703-417-8026

BREAKOUT SESSION: GOODS AND SERVICESBREAKOUT SESSION: GOODS AND SERVICES

Materials Management Materials Management Di ision Di ision D lles AirportD lles AirportDivision Division –– Dulles AirportDulles Airport

Responsible for procurement of goods and services at Responsible for procurement of goods and services at Washington Dulles International Airport which involve a total commitment of $50,000.00 or less.

Office Location: 45025 Aviation Drive, Suite 250

Washington Dulles International Airportg p

Main Phone Number: 703-572-2920

BREAKOUT SESSION: GOODS AND SERVICESBREAKOUT SESSION: GOODS AND SERVICES

Procurement and Contracts Procurement and Contracts DepartmentDepartmentDepartmentDepartment

Responsible for procurement of goods and services at both Responsible for procurement of goods and services at both airports plus the Dulles Toll Road which involve a total commitment in excess of $50,000.00 plus all construction projects, regardless of costprojects, regardless of cost.

Office Location: 1 Aviation Circle, Suite 154

Ronald Reagan Washington National Airport

Main Phone Number: 703-417-8660

BREAKOUT SESSION: GOODS AND SERVICESBREAKOUT SESSION: GOODS AND SERVICES

Levels of CompetitionLevels of Competition

$1.00 to $2,500.00 – non-competitive, as long as the $1.00 to $2,500.00 non competitive, as long as the agent considers price to be reasonable

$2 500 01 - $25 000 00 – minimum of (3) sources$2,500.01 - $25,000.00 – minimum of (3) sources

Over $25,000 – Full and Open Competition(Solicitation posted on line)(Solicitation posted on-line)

BREAKOUT SESSION: GOODS AND SERVICESBREAKOUT SESSION: GOODS AND SERVICES

Sources of Procurement Sources of Procurement InformationInformation

Contracting Opportunities On-Line Websitehttp://www mwaa com/contracting

InformationInformation

http://www.mwaa.com/contracting

PROJECT eLERT e-newsletter(Register at Contracting Opportunities On-Line website)(Register at Contracting Opportunities On Line website)

Washington Post (Requirements over $200,000)

Upcoming Contracting Opportunities ListsUpcoming Contracting Opportunities Lists

Doing Business with the Airports AuthorityMini CD-ROM C O

BREAKOUT SESSION: GOODS AND SERVICESBREAKOUT SESSION: GOODS AND SERVICES

Mini CDMini CD--ROMROM

Airports Authority Website: http://www.mwaa.comAirports Authority Website: http://www.mwaa.com

Contracting Opportunities: http://www.mwaa.com/contractingContracting Opportunities: http://www.mwaa.com/contracting

Contracting Opportunities: http://www.mwaa.com/contractingContracting Opportunities: http://www.mwaa.com/contracting

Contracting Opportunities: http://www.mwaa.com/contractingContracting Opportunities: http://www.mwaa.com/contracting

Contracting Opportunities: http://www.mwaa.com/contractingContracting Opportunities: http://www.mwaa.com/contracting

Contracting Opportunities: http://www.mwaa.com/contractingContracting Opportunities: http://www.mwaa.com/contracting

BREAKOUT SESSION: GOODS AND SERVICESBREAKOUT SESSION: GOODS AND SERVICES

Common MistakesCommon MistakesMistakes During the Solicitation Process:

Planholder Registration not completedg p

Absence from Pre-proposal Conference

Absence from Site Visit

Questions not submitted online prior to deadline

Proposal not submitted prior to deadline

BREAKOUT SESSION: GOODS AND SERVICESBREAKOUT SESSION: GOODS AND SERVICES

Common MistakesCommon MistakesMistakes During Proposal Preparation:

Proposal is unsignedp g

Key documents are incomplete or are not submittedSolicitation Offer and AwardPrice SchedulePrice ScheduleRepresentations and CertificationsAmendments

P l l f d dd l dProposal is qualified or additional terms are incorporated

BREAKOUT SESSION: GOODS AND SERVICESBREAKOUT SESSION: GOODS AND SERVICES

Common MistakesCommon MistakesMistakes During Preparation of Technical Proposal:

Recycled and/or disorganized contenty g

Outdated References

Inapplicable Past Experience

Missing Table of Contents

Contains Price-Related Information

BREAKOUT SESSION: GOODS AND SERVICESBREAKOUT SESSION: GOODS AND SERVICES

Keys to anKeys to anEffective ProposalEffective Proposal

Read the Solicitation documents thoroughly

Si P l

Effective ProposalEffective Proposal

Sign Proposal

Acknowledge all Amendments

Complete all line items on Price Schedule to include all Option Complete all line items on Price Schedule, to include all Option Years

References are current, complete and relevant

Address all evaluation criteria in Technical Proposal

Submit proposal on time

BREAKOUT SESSION: GOODS AND SERVICESBREAKOUT SESSION: GOODS AND SERVICES

Upcoming OpportunitiesUpcoming OpportunitiesF h Q 2010Fourth Quarter 2010:

Airports Authority Annual Report

Custodial Services, Dulles Airportp

Irrigation System Maintenance, National Airport

Potassium Acetate Deicing Fluid, National and Dulles Airports

S f Cl i d P i t R l D ll Ai tSurface Cleaning and Paint Removal, Dulles Airport

Temporary Accounting Personnel Services

Tires and Recaps for Mobile Lounges and ARFF Vehicles, Dulles Airport

Traveler Assistance Services, National and Dulles Airports

BREAKOUT SESSION: GOODS AND SERVICESBREAKOUT SESSION: GOODS AND SERVICES

Upcoming OpportunitiesUpcoming OpportunitiesFirst Quarter 2011:

Document Reproduction Services

Electronic Security System Maintenance, National and Dulles y y ,Airports

Repair & Maintain Elevators, Escalators and Moving Walkways, National AirportNational Airport

Support Personnel for Wireless Radio Systems

Temporary Administrative Personnel Services

T L P f & P f A A h Typesetting, Layout, Proofing & Printing of Airports Authority Forms

BREAKOUT SESSION: GOODS AND SERVICESBREAKOUT SESSION: GOODS AND SERVICES

Upcoming OpportunitiesUpcoming OpportunitiesS d Q t 2011Second Quarter 2011:

Call Center Services, National and Dulles Airports

Parking Lot Snow Removal, Dulles Airport

Safety Training

Third and Fourth Quarters 2011:Bench Stock Consumables Inventory and Service, Dulles Airport

Heating & A/C Repairs, National Airport

Landscape Maintenance & Litter Removal National AirportLandscape Maintenance & Litter Removal, National Airport

Operate Industrial Waste Treatment Plant, National Airport

Trash Removal and Recycling, Dulles Airport